 Hello my name is Richard Walters and in this demonstration we're going to look at resource pools and how they're used in managing resources between multiple projects. In this training demonstration we're going to look at resource pools and how they can be effective between sharing resources between multiple projects. So in this particular example I have a project in front of me which has no resources and I can look at this by looking at the resource sheet view so I'll look at the resource sheet now and I can see there's no resources so I'm going to change back the GAN chart in this example. Now I've got a second project open which has resources now this becomes the resource pool so the second resource file I've renamed resource pool and if I look at the resource sheet this actually has resources so what I'm going to do now is share the resources between the resource pool and the project that has no resources so I'm going to just change this back to GAN chart as well and I'm going to use the project now which needs resources which is the original one called job set a project shared resources so I'm going to go to the resource tab resource pool and I'm going to share resources now the resource pool has to be open or the file you're using that has resources has to be open to share resources so I'm going to say use resources and this is from the file that's called resource pool where it says pool takes precedence this is really important so if there's lots of project sharing resources from the resource pool that the pool then makes the decisions of who can have resources and who can't if there's multiple projects so this is really useful to have on this setting I'm now going to click okay and if I go to the resource sheet now in this particular project I now have resources available to me so I'm going to change back to GAN chart view in this project I'm going to assign a resource called trainers and there's the resource trainers assigned to this particular project and this particular project starts on the 29th the 1st 2024 and we've got another project which will be the same starting date and again I'll assign trainers to another project at the same time and then it'll be a conflict so I'm going to save this one now and I'm going to close down this project plus the resource pool and say yes to that and now I'm going to open up another project and this one is called training project but I also need to open up the resource pool to share the resources and I want to open up the resource pool with the second option so I can read write it okay so I've got the resource pool open I'm going to go to the project that needs to share the resources which is the training project go through the same process as the last project they opened so resource tab resource pool share resources from the resource pool so use the resources keep pool takes precedence as the option click okay and now if I go check the resource sheet view I now have resources where this would have been blank before I'm now going to go back to GAN chart okay again I'm going to assign trainers to this particular task and again it's starting at 29th of the first 2024 so it's a conflict in dates if they have the same resource and there we go we've got a red conflict so when I let the resource pool decide who now decides who has which part of the trainers so we could split it for example might say health and safety training gets 80% to the trainers and the other project gets 20% so 80 plus 20 means 100% allocation which will be fine to get rid of the red over allocation so that's what we'll do in this example so I'm going to save this now I'm going to close down project and yes I want to save the resource pools okay now I'm going to open up the resource pool itself to manage this conflict and I'm going to use the third option which allows me to read write and open up a new master project file and then I can look at the all the projects together in one new file so third option I'm using this example okay right so right now it's opened up the resource pool but it's also opened up another project called project one so this is the new project now that we just opened and we can see there's two projects jobs at a project plus the training project and we can see they're starting on the same date and we can see the conflict so there's red for task one of the training project and there's red for the id one and task one of the jobs at a project so we're going to do an allocation split now so the jobs at a project is going to get 20% of the trainers and the training project is going to get 80% and that should then get rid of the red conflict so I'm going to double click on the id one design job specification on the first project go to resources change the percentage to 20% click okay but I'm not going to let the duration change as much as it has so what's happened here now the duration has changed massively because I've now taken away 80% of the training trainers effort and project doesn't doesn't like that it says I just want to once increase duration massively so there's a little diamond here we've got to be careful of so I'm going to manage the diamond carefully now with a little drop and arrow and I'm going to say change the amount to work the 20% which is fine but keep the same duration and now it changes back to four days which is where it was originally and be careful of the second option as well for the health and safety training so again I'm going to double left click changes to 80% click okay and again I don't want these days to change I want them to be the same it's just a different allocation of percentages and it's just a matter of catching the little drop the narrow carefully and then I change the amount of work keep the same duration and there we go five days so we've got an 80 20 split and this is now coming from the new project we created through the resource pool so these resource pools really useful whereby you can share resources between multiple projects as well as you can manage conflicts in a new what's called master project but this completes the training video on resource pools this concludes the demonstration on resource pools see you on the next video