 I think it's true. I think it's channel 17. Tell me when you're ready. I'll try it all up, but yeah, I know. Good? OK. So we're going to start the meeting at the Essex Junction part of the meeting first. OK, guys? You got your agenda? You good, Lori? OK. So OK. Anyway, there were a couple of juzies. You ready? You ready? Yes. Welcome to the Essex Junction trustee meeting, and please join me for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. And I want to say this is a great meeting. It's the best audience ever. This is one of our, this is probably, I think this is our best audience so far this year. Absolutely. Welcome, guys, and moms and dads too. So we're going to have to do a little bit of Essex Junction business. And tonight, normally, the trustees, we're the Essex Junction trustees, and we normally meet down at Lincoln Hall. You know, the big brick building down at the five corners, we're usually down there when we meet. But tonight we're having, and the Essex Town select board normally meets here, but tonight we're going to have a joint meeting with the select board. They're not here yet. They're coming at 7. And then when they get here, we're all going to join together and honor you guys. OK, so but you're going to have to sit through a little bit of Essex Junction business for a while. Is that all right with everyone? OK, thanks. So our first order of business is agenda additions and changes. Pat Scheidel, manager, Pat Scheidel. Thank you. You're probably going to have to sit through this twice when we get to the 7 o'clock meeting. But there's one that applies to you. That should be added to the agenda. And that is an updated survey that is now current and represents all nine members of the board. This is the manager. This is the survey for the manager profile. Nine, not 10. Well, what happened is Dan filled out part of the survey and then went back and saved it and then tried to get back in, and he couldn't. And then he had to catch a plane. And I had trouble too, so. You weren't the only ones. OK. So it was either you or Dan. I'm not sure. You can tell by your answers. But, you know, it was interesting. I was going to respond, and then I thought, wow, there's a lot of answers that are just like mine. Yes. So I added it. OK, so that's an addition. This is an addition, and that's the only one. So I will make a motion that we amend the agenda as proposed. Second. Any further discussion? All in favor? Aye. Aye. OK, thank you, guys. So now we are on to guest presentations and public to be heard. Anyone here have a question or comment about Essex? What's on the Essex Junction agenda tonight? That is, or a comment or something else, a question. And seeing none, we'll move along to the next piece of business. And the next piece of business is our new business, which is Adopt and Sign the Subordination Agreement with Whitcomb Farm. And Pat, do you want to take us through this? Sure. As you recall, this is a two-part transfer of development rights to the Vermont Land Trust. The first parcel has already been done. The second parcel of 139 acres needs to be transferred, and those development rights need to be withheld. And therefore, because the state needs the Subordination Agreement signed by the trustees in order for this to take place, this item is on the agenda. And it's recommended that the trustees adopt and sign the Subordination Agreement with the Whitcomb Family LLC Vermont Land Trust, Inc. and the Vermont Housing and Conservation Board. As you can see, Bob and Polly are here. If you have any questions. I was just going to ask Polly, do you have any, would you like to make a comment? Or do you have anything you'd like us to know about this? Or make a statement about this at all? How did they do with their fundraiser? I'm assuming they did OK. But they clearly met their target. Yeah, OK. OK, great. So any discussion about this? Do we want to recap for anybody else is the two seconds as to what this means? Do you feel comfortable on me to do that? You feel comfortable doing that? So essentially what this is, as I understand it, is we're permanently conserving the land that is a Whitcomb farm. So for those of you that live in Essex Junction, if you know that really big farm that's in Essex Junction, the only farm that still exists in our community, we're going to make sure that that cannot be developed to be houses, to be commercial properties, to be an industrial complex, but can only be farmland in perpetuity. And the agreement tonight is that we're not going to, we're going to stabilize their tax rate. So it's not to penalize them for the increase in value. And we would not have been able to do that without the forward thinking and the generosity of the Whitcomb farm folks and everybody there. It's a great resource for the community. And we're very grateful that you guys pursued this path. OK. So do I hear a motion to proceed with signing the resolution? I'll move that the trustees adopt and sign a subordination agreement with Whitcomb family, LLC, Vermont Land Trust, Inc., and Vermont Housing and Conservation Board. Second. Any further discussion? All in favor? Aye. And so we'll sign this. I'll pass this around in a little while. OK, so we wanted a light agenda for tonight. So that concludes the formal business, but we're on to the trustee comments and concerns and reading file. And before I go to the second item about Pearl Street and the Crescent Connector, does anyone have anything? Yeah. Go ahead, Laurie. So obviously, we all know we have the new, I don't even know what we're calling it, the path that runs along the railroad, the multi-use path, which is fabulous. And I walk it pretty much every day. And I walked it today after hearing that there's been at least one, maybe a couple more complaints from residents about the trash and the laudering on that path. And I will say, when I walk it, I pay close attention and most of the trash is right around the retaining wall, which most likely means that most of the laudering is right around the retaining wall. People sit on the wall and hang out there. So I think what I'd like to do is maybe have it, Pat, I'm looking at you on this one, have it as a future agenda item to see what things we can do. I mean, I quickly looked online and said, well, what, can we put something on the retaining wall to prevent people from sitting? I don't know, can we be creative? And also maybe to hear from the police if they have heard any complaints, have any suggestions of what we could do. I mean, I think it's used a lot from what I can tell, and it's beautiful. And I think it's a nice place to walk. I feel for the residents who live on whatever street a buts that grow over north. And I pick up trash the whole way I'm walking. So it's a shame that it's not being maintained properly. I have received a couple of complaints, talked to the police about the loitering part and some of the other things that might be occurring as a function of the loitering. The police have been in touch with the least one of the neighbors who have reached out to us and they're trying to work something out where I believe there might be some cameras. If the person who owns the property wishes, there's something that could help the police in the enforcement side. Trash don't know, but I think it's a good idea to have the conversation and perhaps we'll have a report from the police department of what's been done at least to date. Maybe, you know, and I hesitate to actually put trash cans there. I almost, you know, I don't know if it's better or not, but if we could have a conversation about it, I think it would be helpful. We have that conversation about it. We've talked about it and asked for trash cans, so. We did? Yes. We did, yes. Okay, I've not been in that meeting. Well, there's no trash cans. Right, so. So it just would, you know, maybe Rick could come or we could hear if Public Works patrols it and maybe get an update also on the plantings because some of the trees are dead, just an overall multi-use path. Yes, that would be awesome. Thank you. Any other? I'll give a quick update. The Public Works Committee, we are back and forth with the revisions on our final report and we're on schedule. You'll have a final report in October, first week, next week. And give us a preliminary peek. Well, as you know, the committee unanimously recommended that we continue on the path to full consolidation of the Public Works departments in the town and the village and we will be making a series of recommendations which we hope are not too prescriptive but that will aid in the smooth transition over time and will hopefully enhance cost savings and efficiencies across staff. So, we were really impressed with the quality of work that's already being done and we saw no deficits in terms of it wasn't costing us anymore and it wasn't costing us any less. Service has not decreased. Things are doing really well with both departments and we agreed that pursuing full consolidation was the best step forward and so we'll make recommendations as to what we think the timeline should be and what steps might be taken to do that. Do you think there are gonna be any changes to the charters for this? The town charter, no, but the village charter possibly, particularly if the boards agree and decide to move forward on consolidation of engineering services for the village and the town. If we sort of rearrange the organizational chart and use consulting engineers in a different way than we are now, the village currently appoints a village engineer and that's in the charter. There isn't such a clause in the town charter. So that's the only significant change to the charters we saw. The only thing in terms of our budget though is the capital process. Yeah, we are gonna make a recommendation that we consolidate the capital budgets for both town and village and the rolling stock budgets. So the capital part. There's a timeline that's in the charter as to when that's supposed to happen. The timeline might change. The funding sources might change. I don't remember how specific the charters were on where the money comes from and where it goes. Or so it's gonna be prepared by October, I believe. October or November of the month. So that way it's given from the manager to the trustees. So that will be a definite change in process from business practices. Okay. Won't it, Lauren? Well, the best thing, the comfort there is that we've recommended that the select board and the trustees bring in an outside expert to help us discuss the impact of combining those two budgets on taxation and how we spend those revenues. So because we can definitely do it but we wanna make sure that we do it right and we have an objective outside person that's gonna help us have that conversation. Is your intention to have it be part and parcel of the upcoming budget process or is it beyond? Okay. We're gonna recommend. The current MOU says that on July 1, 2018 that the departments will be merged and we're gonna go forward but we don't recommend it that quick. We're gonna recommend that we let the current MOU expire and we renew it. And then as time goes by, we adjust it based on incremental consolidations going forward. All right, thank you, Elaine. Anyone else? I have one more. One more thing, go ahead, Lauren. So I'm just gonna put a plug in for STEAM Fest this weekend, especially since all these young folks are here. So if you haven't heard, it's a celebration of process and product of making and creating of art and innovation. And so on Friday night, from four to 10 throughout the village, there'll be art, adult and kids activities. There's basically gonna be pods set up throughout the community. You can go in and do activities and there'll be live music throughout the evening, I think every hour on the hour at a different location. And then Saturday from 10 to four on Railroad Avenue, there's an artist market, live music, food trucks and an Essex Mini Maker Faire. And that's in collaboration with, is it Champlain Mini Maker? That happens in Shelburne as well. So it should be a really great event. And Friday night at the little gazebo that's next to Nomad Coffee on Main Street, there'll be an information booth set up so you can come and get a map and walk around and see everything. So please come. Yeah. Thank you, Lori. You're welcome. That was great. I have one thing to add. Pat and I had a meeting today with Robin that involved Robin and Robin updated us about the Pearl Street reconstruction from five corners going up to the shopping center. And they are largely on schedule, but one of the cable companies is going to need a little bit more time and may not get things finished by mid-October. And they are thinking that they may have to postpone final completion. It's not gonna stop any of the paving or anything like that, but it's just something to do with their polls and their underground network that they won't finish it until next spring because they may have to wrap it up for the winter and then start it up again. But hopefully this is gonna be the Pearl Street paving and reconstruction will be done by the end of the week next week. Nice. Around the 1st of October, so. He mentioned in his letter that there were additions made, which is why it prolonged it a little bit, but he didn't explain what those were. I didn't know if anyone. I don't know. Okay, that's fine. I don't know. I mean, in a project like that, frequently they encounter something. Well, yeah, it says this additional work was approved by Retrans and that we know cost of the village. So I just didn't know if, you know, what it might be. Pat, do you have anything about that? I don't know what that would be. I don't know what that is. And then the other piece looks at the Crescent connector and it looks, the idea here is that they're on, it's gonna happen next year, which is what they kind of said, they've been kind of saying all along. We were kind of thinking that maybe the railroad crossings would get done in 2017 with the remainder of the work being done next year, but it looks like it will all get done next year. So, which is good, but unfortunately, it could mean once again, unfortunately, traffic in five corners gets tied up again for a significant amount of time over the summer. But that's just, yeah. It'll be well worth it. Yeah, it'll be worth it. Okay, so that's an update. And if we need more, we can have Robin come to another meeting and talk about to get more specifics about it if necessary. Okay, so we are on now to the Consent Agenda. And I think we probably wanna maybe take a look at the Consent Agenda real quick. I think it's fairly brief, Lauren, anything in there we need to, I think it's all fairly straightforward. And we have extensive minutes in there. I think this is contained the, okay, this is from our last meeting and not the meeting where we hired the manager recruitment firm. So I just wanted to make sure we get all that, all those details right. Okay, everyone good on that? Yep. Make a motion that we approve the Consent Agenda. Okay. Second. Okay, any further discussion? All in favor? Aye. Aye. Okay, so we are now on to the joint meeting with the select board and we are gonna have to wait for about 10 minutes for the select board to get here. So in the meantime, if I can ask for a slight recess because I would like to ask these guys a couple of questions, is that okay? That's a great idea. And if they have questions for us. If you have questions for us too. How does this all work? What grade is everybody in? Sixth, seventh, and eighth or sixth and seventh? Sixth and seventh, are you all at ADL? Yep. Okay. Okay. How's the school going? I heard that you didn't have school today. You didn't have school today? No, yesterday they had a half a day. Oh, yesterday you had it, but you had school today. Oh, if someone told me you didn't have air conditioning so they shut down the school. That's just a rumor. Hey, who broke the air conditioner? Come on, let's have a look. Perfect. Would you like to have not had school today? That's the only question I have. Last question? Yeah. I want to hear for whoever wants to answer what it was like to play this game. I mean, I watched two of them on TV and it looked pretty exciting, but does any have anything they want to share? Highlights? Come on. Like, what was the favorite food you ate while you were there? I mean, come on, something. Pizza? Red sticks. Red sticks? Were you all excited to go or did you think, oh, the summer thing is going to be taken away? It was exciting. Yeah, it looked exciting. Who was the hardest team you played? Maine. Maine, yeah. They were a tough team. They were a tough team. So what's the plan for next season? What are you going to do to go back next season? Are you all going to be on the team? No. Most of us, basically. You move up onto the next. Awesome, okay. Three of you will be on next year's team. Now are the rest of you going to move on to another level? Okay. Okay, awesome. Mr. Scheidel, our manager said in a couple of years, Essex High School is going to have a heck of a baseball. That's right. Is that right? Yeah. Well, I see that some members of the select board are here. Do you want to, Max and Andy, you want to join us? I'm not sure who else is, but we just took a little break and so come on in. We bring our own, Max. We bring our own. We know better. Ouch. I might get, I might, Max, get mine. So that's what the chair is supposed to do. That's right. George. Oh, but you're president, sorry. That's right. That's different. It's different. It's way different. Are we going to do a read-aloud of the resolution? Yeah, we'll do a read-aloud, but we've got to wait for the board to other members to get here. Do you want to read the resolution? As select board means we have Sue there because she's clear, but who does it in your opinion? Ha-ha, no pun intended. I'm happy to do that if you want. You want to do it, we'll have a way to do it. And what we're going to do is have them come up here and form a semi-circle. Oh, is anybody going to be taking pictures? Yeah, so I think Colin's here. And he's channel 17. Oh, good, okay. Yeah, I think Colin's here. Is he here? I don't see him. I saw him here. I thought he was here. And are you going to go around there and give them their class? Yeah, why don't we just... Thanks. I know you don't want to do this. Yeah. I had to run into somebody else's drawers. Yeah. Yep. Yeah, we're going to have the each and produce themselves. We should have them stand against, well, we just want the camera to be able to pick up their photos. You can kind of agree, right? Not their backs, yeah. Right. So we'll have them come up here. Stand around and go around and introduce themselves. And then Max and I... Because we're shorter than everyone else. We need to go up front. And... And... Hard to take. Well, I feel bad for you guys. When they introduce themselves, can we also have them say their positions? Yes, say their positions and their favorite baseball player. And their favorite baseball player. Oh, good one. I like that. Excellent. We know their favorite food is breadsticks. I thought I'd do hot dogs. It would be great, but the thing's hanging over my hand. Yeah, no, it's good. All's good, yeah. Sam's enjoying his food. All over my hand. Nice to get back into a schedule. 20 years ago. Yeah. Where's Lee going? So he's... Never had a chance to go out. So on Wednesday... I got it, so... I got it. Oh, yeah, yeah, good show. Fridays, he goes to the barns, please. Yeah, double that. Right near the Westford Elementary. The coaches introduced themselves, and one of the coaches is going out. This year, he's also going to do that. That's how I picked up. Is that Mike's? Andy, do you have one? Yeah. You mean they don't go up to Eric? Come on. No, they do call it at that point. But then they don't have any. Yeah, well, if they go through it, and they get it on their own, they go to the Heavenly Pantry every Monday. Oh, nice. Yeah. One of the guys... I can't remember his name. He's just such an awesome person. Just so I picked some raspberries, but I had a lot of... A really cool level. Gave him a guitar and a ukulele. Oh, my gosh, that's awesome. So you're just going to keep doing this? That's to me, too. Everybody thinks poison won't be engaged. I am, sorry. If we really talk to this, it's probably going to be... I've been in the U.S. for ten or five years. Back to back to back to back to back. So people think it's as low? Right. Closer. Now we're back. Yeah. It's exhausting. Yeah. I'd like to see the information before. What is it? What is it? It's going to be eight. Eight. Yeah. See, I came home today and he's all upset because he doesn't like music because there's a test every day. He's not getting it. I'm throwing it because nobody thought it was poison ivy. I mean, it was all poison ivy. So he came home today and I can tell he's physically shaking as far as testing it. So I was like, what do you need to know? And he named like five things. I'm like, I can never be standing up. Let's Google. Right. So I give Danielle a lot of credit. I mean, I can't, yeah. I can't imagine doing it. Well, I mean... You're more... School nice so we shouldn't keep these younger. That's right. Yeah. Fortunately, it's not bedtime yet. It's not what? It's not bedtime yet. Yeah. This is a big gap. Absolutely. How old are they? They're six and seven, pretty old. Only three of them are going to move on. Yeah. I used to play a guitar. Right. But he doesn't need to memorize. Parking lot is pretty full. No, I totally agree with you. Totally agree with you. There are things... There are more of the hard things like math and science. Mm-hmm. Yeah. There's actual instruction. Yeah. But like for writing, that's always been a struggle with him. Writing and stuff. And so he's been doing a little... I don't really know how to do this. Oh, okay. Oh, yeah. Yeah, I don't really know how to do this. We're using this thing called blocksos. Oh, cool. Oh, okay. Thanks. It's so good. Thank you. I'm going to be like... They don't need to try. They just don't... Yeah. They just don't... Part of it is the members, but I'm thinking... I really like to go through. Are you? Are you good? Where'd you ship that? Yeah. What did I ship it? So he's doing the movie thing. It's fun. Yeah. It's a video game movie thing. He's a... We're back! We're back. I actually wrote it down. Uh, I got it this weekend. A little... A little exhausting. It's good to be back. It's good to be back. This is a much nicer area. The country can live. People are right there. 87% humidity down there. If that's what you want to use it for. Which is multi-purpose. Not something that I enjoy. It's what I do. Thanks for bringing the warm weather back with you. Yeah. A few days. I think it's short-lived though, right? It's supposed to be gone by Thursday night or so. Yes. Pardon? Down into the 30s at night this weekend. Whoa. That's incredible. That's incredible. Good guys for angry citizens. They came in a baseball match tonight and you didn't even know. Yeah. I know. Yeah. Let's do that. Okay. What do you want to do with that? Who's ours? I assume so. Well, it's kind of all over the place. Yeah, it's just... We don't need enough to do that. Exactly. Yeah, that's fine. Sure. Yeah. Fighting over somebody's fence. Do you always fall seams in your pocket when they left over? Um... Actually, yes. What time? It's in your pocket. No. No, they weren't. Left over? Left over. Yeah. I think there was a pack. Remember there was a pack that didn't have a sign? I am not. You know what? Okay. Well, okay. I might... Another time. Oh, yep. That's good. Thank you. I'll text you tomorrow if I am. One of us permits to take Tixie and fish. So let's... But let's try it. The police should not be in uniform. They should go down on the street. Oh. Ah. What do you mean? Question mark. Yeah. And make a connection with them. Yeah, this is after... Is it really? I think it happens down there. Yeah. Yeah. I don't want to interrupt. And what is this? A new... I went before, huh? That's a phone thing. I think they are... Oh, that's for... Don's going to call in. Why don't you tell everyone of them? Oh, Don Judson is calling in. Yeah, he's calling in at 7.30. Could you wait for me, Mr. President? I can wait for you. I could do that. No, no, no. Wait, let's do that. I've been in the office. No, you're early. No, you're early. No, you're early. You're early. We're in the front of your out-noices. Yeah, that's fair. We're going to call in. Okay. I'm going to send you over here. If you want to do it, if you want to do it, it's just one... Thank you. But one is the thing to get out. But they're going to be... At 7.30, right? Once they turn around. This may not make much sense. No, it's how you feel. I think once it starts. Some of us have maintained for a long time. It isn't before position. Yeah, somebody comes for a look. Okay, let me know. We're going to go right to the president. It's the serious side of the story. Absolutely. You did see this shirt. And can you patch that shirt? I did. I got one already. I got an updated one. Well... Pat, this goes to you from Mike. I got an updated one already. Earlier. I know. Okay. Evidently you haven't told Travis all the stories about me yet. Because he let me come and get it early. Oh, man. I know. And he just got a probation. So I can hold that over. You may have it. Yeah. Well, he'll like you a lot because he's a fanatical baseball player. He will tell you who's playing where, what they're about to see. Oh, my God. Although you might not like me. That's fine. Part of the interview questions. I'm a baseball fan first and then a Red Sox fan after that. Always put them at the end of the meeting. And who? I said the question. Sorry. I've been a little pessimistic. I know I was trying to enjoy this event. But who knows? Answer it on the table. Maybe. That's awesome. Well... Oh, no. That's here. You've got to love it when mom loves you. Right? This is it. Those are history. Is it? I'm still playing baseball. I'm good. How are you? I'm good. Good. Good. We're good. Ready to go? Select the men. People. Irene, ready to go? Ready. Your father looks great. Ready to go? Pat, ready to go? I saw him just before I came here. Let's do this. Ready? Ready. Open your teeth. All ready? You got this. Okay. I'm not ready. I'm just kidding. Okay. I will call the meeting back to order. I'm going to call the select board meeting to order. And I'd like to start right into the agenda then, which, for us, it's agenda additions and changes. And Mr. Towne Manager, do we have any additions and changes? Yes, we have two. We have a memo from Dennis Lutz regarding the stormwater grants as an information item. And then we have the most recent current updated survey that you filled out for the recruitment and selection process for the manager. Okay. So the item from Dennis is for consent agenda. And the other item is for item five B. Any other time you would just speak about it. Yes. Okay. Okay. Thank you. Andy? Agenda item five H. There's no, there was no content provided. I'm wondering if we need to have something that we can review before we have this discussion. The intent for five H is that it was one of the items that has been discussed as a topic for the joint meeting. I do believe it was put on this agenda as a possible time to discuss it. The asterisk by it is that in the event it gets into evaluating public officials in any way, manner, shape or form, which might lead to an executive session, it was asterisk for that purpose, not necessarily to have the discussion in executive session. But there was no, you know, there was no paper. So and given that one of the topics for discussion earlier in the agenda is potentially discussing three more joint meetings, you could perhaps suggest which meeting you would like it on and what you would like to see with it. Yeah. I guess I'd like to suggest deferring it so that we have in getting some content to at least have a basis for what we're going to be talking about. I don't know which I can't be present on the 24th of October. But I don't have a preference for which one, but I prefer to. The other two dates are the 8th of November and the 12th of December as possible. Okay. Anybody else agree to move that to another date? I think it's an important discussion to have, but we can move it to another date. Yeah. There's no doubt in my mind that we should we need to have it. I just I'd like to I'd like to know what the points of discussion are ahead of time. That's okay. So I mean, is that something permissible? Would that be something that you could get to Pat to get to us ahead of time so we can at least review it ahead of time? I could. At this point, I feel like it's a loop discussion. I didn't ask for it to be put on this agenda and I did not have any information to supply. In most cases, timing is everything. And I think what this poll ended is as well. I would say that it's my interpretation is it's a brainstorming session to talk about what worked and what didn't work, right? It's a lessons learned discussion versus a preparing review kind of thing. Would it be would it be appropriate to ask select board members to contribute items that could be discussed in this so that we at least have a framework to start those discussions? I think we want to do it as a joint meeting, right? Yes, trust these two. So we'd like them to weigh in. Yes. They would like. I'll let the other trustees weigh in. Anyone have anything they want to add to this? It would be helpful to have a framework. And if we're contributing possible topics, that would be a good thing for all of us to do. Good. So to supply input for this particular discussion item to be collected and then put in our packets as a guide for when that discussion happens something like that. Is that what you had in mind, Sue? It wasn't my topic either. I don't think it was just a we were collecting topics that we needed to cover with as a joint. Sure. Both boards. And that was one of the topics. I don't remember who raised it, but I think it was my interpretation. It was a discussion that we felt needed to take place. Okay. Okay. So I think it makes sense that if the trustees and select board want to send information to Greg or you, Pat. Anybody in the manager's office. Okay. Let's stay with Travis. Travis. All the information together for the packet. Okay. So just open sort of stream of consciousness thoughts about lessons learned. Is that what we're talking about? Okay. And then the idea would be to somehow collect that and that could be in our packet for when the date comes for that discussion. Does that sound good? Yes. Yeah. More than I had to work for. Okay. Good. Okay. So then we have three things. We have the memo from Dennis for consent. We have the updated survey that we're going to hear about in 5B. And then we're going to remove 5H from the agenda. So do I have a motion? So moved. Thank you, Mike. Do I have a second? Second. Andy. Any further discussion on that? All those in favor signify by saying aye. Aye. Aye. And I will just check to make sure we're following your lead on this. But because it's also our agenda, is everyone happy with the changes to the agenda as they've been discussed with the select board? Yes. Okay. So I will actually make a motion that we approve the joint meeting agenda as amended. Second. Wait a second. You both said that at the same time. I didn't actually finish. Lori got it. So all in favor? Aye. Okay. Great. Thanks. Thank you. Okay. Then the next item is public to be heard. That's a time for the public to speak to, in this case, the select board and the trustees. Yeah. On any items that they like to talk about that are not on the agenda today. So I'll ask if there's anyone in the audience who would like to speak during public to be heard. And seeing no one, I'm going to actually speak for a second and inform both the boards that back at the end of August, a member of the Burlington City Council, South Burlington City Council asked to meet with Max and I to discuss a resolution about doing a study regarding the Burlington International Airport. And Max and I met, that was right on the eve of Max leaving for the Red Cross going down to Houston. So we didn't have time to really talk about what we wanted to do as next steps. And so what I thought, what I proposed to Max earlier was why don't the two of us will write a joint memo and put it on the consent agenda for the next select board and trustee meeting. You folks can read it and then as a discussion, see what we want to do with it going forward from there. Okay. But we just didn't have time because of the constraints that we were under to talk about it. So I just wanted to mention that we had had that meeting and we'll be informing you of what happened at that meeting. Okay. Good. All right. Okay. Good. Thanks. Yes. Yes. And now to a very important part of this meeting, we have a joint presentation of resolution to the Essex Junction Little League All-Star Team. And I want to first of all say gentlemen, we are very honored to have you all here and thank you for coming. So what I'd like to do, suggest is why don't, why don't you all come up here and if we could all shuffle up and sort of just stand around here but facing, you know what, let's do this first. As each one of you come up, before you come up, I'm going to ask each one of you to state your name. You bet. And tell us what position you play and also who your favorite baseball player is. Does that sound good? Yeah? Do it right to the camera. We'll do it right to the camera. So Channel 17, can you swing it around like that? Yeah. So why don't we start right with this young man right on the end and we'll just go, we'll just go right down the front row. You can stand up and then after you finish, come on up here and then next one will come on up here. Okay? Look into the camera. Smile. Did you say Aaron, Josh? Yeah. Good choice. Ooh, another Yankee. I saw a looser. I played outfield with my favorite player, someone he'll choose with. You haven't won that, but outfield is your favorite day of the year. I'm Yankee. I play a short soft pitcher and pitcher. My favorite player is Justin Woodroyer. Nice. Nice. You're a frown. I played third base. My favorite player is Justin Woodroyer. Come on, man. My name is Thomas Mahal. I play outfield. My favorite player is Eric Reich. I play outfield. My favorite player is Yulia Vostig. My favorite player is Justin Woodroyer. I'm a tough and personal opponent, and I play outfield with my favorite player. My name is Yulia Vostig. I play pitcher and catcher. My favorite baseball player is Justin Woodroyer. My favorite player is Eric Reich. I played pitcher and short soft. My favorite player is Moonby Betts. My favorite player is Justin Woodroyer. So I want to just give you a little bit of a And guys, you can correct me if I'm wrong here. And I don't want to, I'm going to cut this out. But you know, if you want to stand up, then you can get at this end. Thank you. And if I understand it correctly, guys, you had three pretty, you had pretty good wins to get to the all-star, to win the state championship. You beat Barry Williston, and then you beat state champs, former state champs, Brownmore, 10 to nothing. Is that right? That's 10 to nothing. And then you, so that you, you are, you then went down to the New England regionals and you lost your first game to Maine, but then you beat the Massachusetts team, right? So you were still in it, and then you had a really tough battle against that Maine team again. And it was close, it was a close, what was the score? A-5. A-5, man, that's tough, that's pretty tough. So, wow. Well, you know what, we have a resolution, and I'm not sure who's going to get this plaque, but I'm going to guess you guys probably already have a lot of metal, you know, trophies and plaques and stuff like that, but here's another one on behalf of the community, the Village of Essex Junction and the Town of Essex, and you guys are just really special, and we're so glad that you represented us at the state level and in the regional level, and let me read the resolution here first, okay? Whereas, do you want to read it with me? No. Okay. Whereas Little League is a valuable opportunity for children to experience, and you guys aren't children, you're a young man, we should have put that in there, to experience athleticism, competition, teamwork and sportsmanship, and whereas the 2017 Essex Junction Little League All-Star Team was extremely successful, and whereas the dominance of postseason play exhibited by the Essex Junction Little League led to a four to O record in the district pool games, as well as a subsequent seven game winning streak culminating in the district three title, Vermont district three title, and whereas the Essex Junction Little League concluded the Vermont State Tournament with three victories by a combined score of 31 to nothing. Wow. Whereas the Essex Junction Little League was crowned Vermont Little League champions, and whereas the Essex Junction Little League represented Vermont in the New England Regional Little League Tournament, annually held in Bristol, Connecticut, and whereas our Little League athletic ambassadors from Vermont competed admirably in their regional tournament, showing their skilled teamwork and sportsmanship that led them to their 2017 successful season, now therefore be it resolved that the village of Essex Junction and the town of Essex hereby extend our heartfelt appreciation and recognition to the players, coaches, sponsors, parents, and all the volunteers who helped make the 2017 Little League season a championship one in so many ways, and be it further resolved that the Essex Junction Little League team is recognized for its stellar performance throughout the Vermont State and New England Regional Tournament, and it's been signed by all of us up here, and once again, guys, we are so proud of you. Who's the team captain? You don't have one. You don't have one? Well, who's gonna get this? Who's gonna hold this? Someone has to hold this. You two guys call it. You gotta turn it out there, and I think we're gonna get a picture. Coaches, do you wanna say something first? Any one of the coaches? Coaches, why don't you introduce yourselves and maybe say a few words? Absolutely. Well, on behalf of myself, the other coaches, and all the players, we'd like to thank the trustees and the board members for this amazing recognition. These guys played a lot of baseball in the summer. They had a lot of success. They worked hard, and a lot of success was due to what they did, but a lot of it was the fact that they're great kids and they come from great families and they come from a great community, and this is a representation of that. So thank you very, very much. Max, did you wanna add something? No, we're very, you made the community very proud. It was nice to see you guys succeed like that, and I know teamwork is what makes it happen, and everyone working together, and that's what makes a teamwork, that's what makes a community work, and you guys did that splendidly, so we're very proud of you. Thank you. Thank you. Photo, photo? Sure, yeah. Let's get a photo. Yeah, let's get a photo. Trust me. You guys wanna come on up? Players, come on down. Guys, the short people should be fine. We're getting some too. Sorry! Maybe. You should be. No. You should be! You should be. You should be. You should be. I'll show you. I'll get the one there. I'll get the one there. It's over here. No, I know. You should be. It's over here. It's over here. No, I know. Here, Andy, get behind me. It's over here. Andy, go behind me. Andy, go behind me. It's over here. And you're all welcome to stay, but you don't have to. Empty. Oh no, it's here. I know, it was on the front. That's great. Good game. Yeah, it's okay. Good game. Okay, are you guys 11-12? I'm sorry, I got halfway through it. Good night guys, study hard. You can baseball count it. She didn't have to clear a room, huh? I know, exactly. Yeah. When I first thought we were doing this, I pulled in. I'm like, oh no, all these people. It's great, I'm so glad they all came. Well, I went over to the extension office first. Oh, did you? Like, there was only like two cars here. No, that's not right. I'm not even sure why we had a meeting here tonight. We were trying to understand that. Because this is your normal. Yeah, this is a trustee meeting. They were announcing how the back of the traffic was going to be tonight tomorrow, and I thought that's what it was. Oh, okay. I don't think we're that good to think that far ahead. Colling in the picture, I believe so. Yes, he did. He's going to send it to Patty. So it's not 7.30 yet. Rather than just taking a 10 minute break, would it be okay to amend the agenda and maybe bring up item E? Would that be okay? It's okay, and I'm going to guess it's, you know, Elaine and Dan, Andrew are okay. They're over here. Andrew's back. It's fine. I guess if you're not here, you just have to go along with what happens. Exactly. I don't think she's going to say, no, we have to wait. Yeah. So I'm just offering that as an option if that's okay. And then at 7.30, if we're not done with that discussion, perhaps we just terminate it and get Don on the phone and then go back to the agenda. Yeah, I should, we should tell everybody. We told, we couldn't tell Don, we'll call you sometime between 7 and 10. You know, we needed to give him the time. So we said we'd call him at 7.30. Okay. So could I have a motion to amend the agenda to bring up item 5E? So moved. Thank you, Mike. Second. Thank you, Irene. Any further discussion? All those in favor? It's unified by saying aye. Aye. And I'll make the same motion for the trustees. Second. Okay. Any further discussion? All in favor? Aye. Aye. Okay. Thank you. Okay. So if we pull out that memo, there was three proposed dates for our next joint meetings. One is October 24th. We already know now that it's a big day for Andy. And that doesn't work. But I think we talked about in the past that if there's two people from the board that can't make it, then that's, that would be problematic. But if one can't make it, we'd still continue. What about the other, the rest of the boards? Sue? Just a proposal. Yes. We could have a regularly scheduled select board meeting on October 16th. Is there any possibility we could have it then so we don't continue to have, we're getting two furs, right? Yeah. We have regular meetings and we have these meetings. The request from the select board was to make sure we didn't do that. But rather have the meeting, the joint meeting separate from a select board meeting. Unless I'm remembering that incorrectly. And that's why we moved it not to Tuesday because we didn't want a two in a row but to a Wednesday of that week. But if we want to do it, although I think the agenda on the 16th is pretty busy. Looking busy already? Yeah. When is our, I mean, we could do it at a trustee meeting. I don't know. It's 12, isn't it? The 24th is a trustee meeting. I think Sue is trying to say they would rather tag on to one of their own meetings one time. Sounds like it's just me personally. Well, no, the suggestion from the select board is to tag on. The 6th is one of our regular, so the next one is a regular scheduled meeting for us. That's true. November 6th? Yeah, but I was going to propose we move it to the 8th based on the discussion we had about not wanting to do that originally. Right? So, are we okay with the 24th except Randy then? Well, the only request I have is that instead of 6.30, if we could at least at a minimum start at 7, that would be, it's rare that I'm home much before 6.30, so. Select board, you good with that? I think we're good. 7? Yeah. 7 o'clock, so October 24th at 7? Yeah. Okay. Cool. And then the next one, though it says November 6th to be consistent, I would propose we say November 8th. Because November 6th is a select board. It's a regular scheduled meeting. Yeah. I might have, I'm probably going to miss that one. That's Catherine's birthday. Okay. What about the rest of the select board for November 8th? I actually have to check. I didn't check that. I did the dates that were on here. Okay. Okay. I mean, we could do on the 6th, I guess, if you wanted to go back we'll, you know, do a join one. But our meetings, schedules or agendas are pretty big. Hey, October's going to be a working month. Yeah. Okay. So we need to check on the 8th. Would the 8th work for the trustees? I've checked it already for me. I checked it. It works for me, but I don't know. Sure. Yeah. I'm an, if the, I'm trying to decide just whether or not I sign up for a conference. So I won't know for another week or so. I'm good. The 8th is good for us. I can't speak for Dan, obviously, but, you know, we said four out of five, we would go with any, you know, so, yeah. So the 8th would be good for us. Okay. So how, can we say we'll do the 8th pending feedback from the select board this week to Travis? I can do the 8th. You can do the 8th? Okay. Okay. I can do the, I know I can do the 8th. I'm going to say no now, but if Catherine says, you know, go and we'll do something on a different day than I would come. So the only thing I need to know is, is it going to be at 7 o'clock on the 8th? Yes. Yeah. Seven. Yeah. All right. So I'll tell you what, I'm, I'm leaning, I'm leaning no, but I will get a hold of Travis and let him know for sure. Okay. So you can do the same thing. Let Travis know. Irene has a look for you. Yes. You're, same thing? Okay. So then how about we move to December 12th? Probably want to move that to 7 o'clock then, Sue? Yeah. I'm, I'm driving up from Berlin and I leave about quarter of six. So there's no way I can get in. Come on. Where's your sense of adventure? And I'm driving fast. So does the 12th work for the? I can do the 12th. Okay. There we go. It's the first night of Monica. If anybody is celebrating it or if we want to be sensitive to the audiences that we might attract. So I'm just mentioning that because that's on the calendar as we global holiday. It's fine for me. I can be there. And Sue, it sounds like it's good for you too. I think it should be okay if it's at 7. Okay. How about you guys? It's good. We, yeah. We sort of took a poll and we're good. Okay. So then, let's write who it is. All right. So then why don't we have a motion to lock those in? We're talking about October 24th at 7. November 8th at 7. With the pending hearing back from a few selected. And then December 12th at 7. And I didn't say where, but. Yeah. Well, I mean, yeah, it doesn't really matter. And I don't really have thoughts about it, guys. Do we want to? Well, it's labeled here. It says the 24th at 2 Lincoln. The 8th at 7. Yeah. I thought we were alternating. Yeah. And then the. Sure. And then December 12th at 2 Lincoln. Sure. I know the 12th we're going to be approaching budget time in the village. I don't know if there's going to be a budget day around that time. We're tentatively thinking about having budget day. Oh, no. We're not going to put that on the end of the day. Oh, God, no. No. We would say yes to anything at that point. Okay. So it's done. The 12th. Yeah. Well, let's schedule the budget day around. Let's move. Actually, I wouldn't be able to do the budget day on the 12th. Okay. So we'll rearrange the budget day. Yeah. That's easier. That's my meeting. This is more important, too. Chair, can I ask Laurie? Laurie, I wasn't sure. Were you clear on the 8th? I don't know yet. I may be attending the conference and I just don't know. Okay. But that would be. But there's three. What was the decision we had at four at the meeting? And we just don't know about Dan. We just don't know about Dan. I will make a decision in a couple of days. And I can let Travis know. Let's schedule it and work around. Yeah, we'll book it. Okay. Just. Okay. So then I guess I'd look for a motion for those three dates. The October 24th at seven at two Lincoln, November 8th at seven at 81 May and November 12th at seven at two Lincoln. And then again, eight is November 8th is pending feedback. December 12th. Okay. I'm sorry. December 12th for the third one. Yeah. There's two of them. Yeah. We would start. We would do what we did tonight if it's such. Yeah. So we'd start the joint meeting at seven. Yeah. Okay. So can we just get a confirmation from Travis about the 8th? Whether it's going to be final or not? Yeah. Well, the folks who aren't sure are going to contact Travis. Right. And then he can let us know. Right. Right. Absolutely. Okay. Okay. All right. So I'll make a motion for the trustees that we agree to have three more joint meetings this year, 24 October at seven, eight November at seven, 12 December at seven. Second. Any further discussion? I will only add that, you know, it's fine to alternate the venues. But if we, let's, if it winds up that something's being scheduled here or Lincoln Hall, you know, it's not, I don't think the venue, the dates aren't critical. I'm stating the obvious, aren't critical. It's the pinning down the dates and not the venue. Yes. Okay. So, okay. Yep. All in favor? Aye. Good. Thanks. Anyone want to make a motion for this legboard? I'll move the same dates on behalf of this legboard. Yeah. The same times. Oh, second. Thank you. Any further discussion? All those in favor? Second. Five is saying aye. Aye. Opposed? Okay. Most. Five zero. Awesome. And it is seven thirty. Seven thirty. You know, you're the engineer. I'll let you. Yeah. That's pretty hard. Let's see if I can get this. Hi, Don. This is Max Levy at the select board meeting with George Tyler and both the select board and village trustees. How are you? Hello. Good evening. I'm good. Everyone here? Okay. Yeah. Yep. Okay. And Don, do you can hear us okay? I can hear you fine. All right. Super. So we have a few things we wanted to talk to you about. George, do you want to come up? Yeah. I think, Don, what we have on our agenda tonight were to do a quick review of the survey. And I think we want to just pin down next steps and make clear what we're going to do. Max and I have talked about this and we have it in the contract. We wanted to just get clear from you and for the other boards here what the follow, what the next steps are in terms of public engagement and so forth. And so what I thought, if you could, if you wouldn't mind, I'm just going to ask both boards. You all, I just want to just go through the motions. We all got the recruitment, the manager recruitment survey. We all filled it out. We have one person who believes, who's on the select board but believes there are trustee or something like that. Or we have a trustee we don't know about. But I think I'm going to guess that was a mistake. And we have one set of answers that was missing and we're not totally clear who it was. We believe it was one of the trustees. It was either Lori or Dan. Some of mine are in there. I'm not sure if all of mine are in there. There are problems with this. I just wanted to know that I didn't have access to a computer while I was down in Texas. So I didn't have the opportunity to do it. But everybody else did and that's great. So I think in terms of just the technical aspects, I think we all got the survey, we all went in, or all of us who could got the survey, went in, filled it out to the greatest extent we could. And you have it now and we now have the summary. And so, Don, I think what we'd like to know is maybe in your words what is the next step with the survey summary? What are you going to do with it? Well, as far as the survey is concerned, my intent is, when I get the survey, is to use it to try to identify the key issues and the priorities that the next manager is going to have to be prepared to address. And so, and from that then, I kind of extract, you know, a one or a two-page discussion, I don't want to call it discussion paper, but essentially the framework for conversations with community leadership and the community to validate and verify or add to that list. And at some point we're going to have to make a decision about, you know, what are the most important things. And clearly from the survey, the ability to support and assist with continued efforts at collaboration and cooperation towards some sort of closer working relationship is critical. And then beyond that, it's less clear. And that may be the only significant issue. And that may be the only thing we want to emphasize, but at some point what I'm trying to understand from the survey, at least initially, is what are those things on the horizon that the next manager is going to have to be prepared to deal with and have the skill sets to deal with. At that point, then, we will go to, I will be sending out in the next week or so, maybe sooner, but the technology brains of our organization is visiting family in Ireland. And so I am somewhat hamstrung by my inability to make some of the computer stuff we use work. But within the next week, you will each be getting an invitation to select a time to spend on the phone with me 45 minutes to an hour to get into more in depth of what's needed. And so part of it for me is understanding the challenges and the issues. The other part of it is understanding what I characterize as the personality of the community. What do you need? What do you want? At the end of the day, this is going to wind up being a form of a marriage. And so what is it that's going to take on the new manager's side of the aisle to make this a successful relationship over the long term? And so that's kind of the purpose of this. One of the concerns I want to talk to you about is the responses that have been dismal from my perspective. We have 17 or 18 responses as of today. There are maybe, if you reach four, that have any fundamental basis to apply for the job. And there's nobody that I would say right off the top could walk in and do the job. I'm extremely surprised that we have no applicants from Vermont managers. It just doesn't make any sense to me. But it is what it is. And so one of the things I'd like to discuss tonight is extending the deadline for submission, which is the end of this week. Because there's just none in the pool. What I intend to do, I intend to do a couple of things. One is to send a brochure directly to as many Vermont managers as I can identify without overstepping the bounds of good taste, I guess. I call it integrity. And the other is we are in the process. We're closer to wrapping up a couple of other recruitments. I've got one going in Connecticut. We've got another one going in, actually two going here in New Hampshire. Those are closer to being resolved. And once those are resolved, we'll have other qualified candidates who don't wind up getting selected that I'd like to be able to pitch. I can't pitch them today because until I know who's their final choice, ethically it's not appropriate to be inviting valuable candidates into another process. But I'm really surprised, I told you when we interviewed this, that we've seen a declining number of qualified candidates. But I can't believe that in Vermont, Essex is not one of the two or three primo jobs for managers, and yet we don't have a single mass manager, Vermont manager in the pool. We have one administrative assistant from a community of 650 people who is not employed by that community anymore. But other than that, it just doesn't make sense to me. I've made two calls to folks who are managers there that I think would be qualified that I haven't closed the loop. They haven't returned my calls yet. That's my biggest concern at this point. And that deadline is coming up Friday. And so if we can decide tonight to extend it another two weeks or three weeks, it's not going to put us very far behind schedule-wise. And we've got to increase the pool or we've got to come up with another strategy. Absolutely. So you'll be doing, you would do more outreach than during this time to try to drum up more interest. Yes. We've settled a little longer than I would like to have with the brochure. We've got that finalized now. And I envision mailing that to the managers in New Hampshire, Maine and Vermont that we know, we don't even have to know them, but that are in communities of reasonable size to be considered. I had a problem, not of this magnitude, but a similar problem in Simsbury. We did not get the number of applicants I thought we extended it three weeks. And we were at 16 when I thought we should be at 30 or 40. And we extended it three weeks and we maxed out at 40. I met with them yesterday and we have four top tier candidates, three of whom are from the state. And so that paid off. I am, I have to be honest and say, I'm befuddled. I've not run into this problem before. I mean, we're into our third, almost our fourth week of advertising and not to have a single applicant from the state. You know, I just, I can't forget what's going on because, you know, you're, you're one of the largest. You're probably the largest. It's not close to the largest. It's not the largest community manager community. And typically, even where you're liking and, you know, giving your, giving your image and given your circumstances, I would have expected that, that, you know, we would have half a dozen applications from managers within the state who are and we don't have a single one. Hmm. So I'm sorry, can I ask a question? Yeah. Can you remind me, Don, this is Lori Houghton, where we're advertising? We're advertising an ICMA, which will, which will, which is a broad brush, but we're in every single New England municipal lead website. So we're on the Vermont legal towns and cities website and they're at online magazine. You know, any manager in Vermont, I mean, that's where he, that's where we get the folks. Typically, we get probably 70% of the resumes that we get come out of ICMA. You know, every manager reads ICMA. And then from a statewide basis, we get, we get responses from in-state, from the municipal lead and from within the New England region. We advertise in all of the New England municipal lead websites. And, you know, we've got, we don't have five people that I could legitimately bring, I mean, I could bring any of them, but the backgrounds and the, the qualifications are just not there. I just finished, I, you know, I did the last one today, the last one that came in today. We have 17, I think it's 17 that came in and, and, you know, two that, that we could interview and hope that they could do the job. I mean, they have been public managers, but neither of them had been public managers in Vermont. And only one has New England experience. The other one is, has experienced in New Jersey, which is, you know, from my perspective, culturally a very different place in terms of doing business. And, you know, and I don't understand that I don't want that we, you know, whether it's just a funky cycle. You know, we, we advertised at the end of August, you know, August is vacation time, then, then people's focus transitions, getting back at the kids back in school. But, you know, I, you know, I just, I can't explain it perfectly honest. I mean, I just don't, I was not, I was not, I didn't expect that we would have 40 or 50 at this point, but I expected 15 to 20, and I expected six or seven from within the state. I just don't understand not getting the resumes from within the state. Well, why don't we, I, so the idea, the idea, Don, is you'd want like to extend another three weeks or two weeks. What would you recommend? I, let's go, let's go, I don't say let's three, let's go with three weeks. I'll process them as they come in. Yeah. So I'll keep you, I'll keep you in the loop. I'll send a weekly update. Because if we don't, you know, if we extend it, then what I will do is I'll just modify the brochure so that it extends the date for submission, and then we'll start sending them to individuals. You know, I've got it in the hands right now. I think I've said, I've said what I identified as a draft brochure to managers that I know that, you know, you would understand, I'm sending you the draft. It's not final, but look at this and see if you're interested in applying. And I've got no responses to those yet. Those are all things I can follow up with. But for no other reason than to find out if they're not interested, why aren't they interested? What is it that's, you know, that doesn't light their fire? You know, your housing costs are higher than average, but they're not so high that they're prohibitive. We didn't advertise the salary, and that's not unusual. But we should probably talk about that a little bit. What is the salary range that you have in mind? I'm gone there. We really haven't talked about that. I can't, I don't think I could give you, I couldn't give you specifics right now. I mean, I don't think we're ready to say this. Well, what's currently, what are you paying now? The last time we did a, a review of the staff salaries in a survey, the managers was included in that. And I believe the top of the range was somewhere around 130. So 115 to 130 was sort of the range. If you look at some of the managers here in Chittenden County, you're going to find them within that range. So that's pretty... And has VLTC done a survey? Is that out there on the street? Is there a survey on the street? Yes, they do. They have done a survey, but Don, I think the, I think the data is, it might be a year old. I'm not sure if it's current. I'd have to check, but we do have a copy of that. And it is available. And I would imagine we could figure out a way to get it to you. Oh, I can get it. I'm not as interested in having it in my hands as much as trying to figure out what, you know, what may be going on in terms of both in state, you know, I mean, you know the managers and so, you know, maybe not eagerly, but I mean, just knowing how the game is played as far as the managers are concerned. I mean, there are always younger mid-career managers that are looking to move up. And, you know, your community is comparable to, you know, in the hands of a Portsmouth or, you know, a Rochester, which is, you know, the ability to move up and stay in state. Which is often important for managers in, particularly in the northern states, they don't want to leave the state. So in this next three weeks, would your other searches for the other communities be concluding? So there may be... Well, it won't be concluding, but we'll have narrowed the pool. So, you know, for instance, in Simsbury yesterday, we, you know, we narrowed the pool from 17 candidates who met the minimum criteria down to four plus two contingencies. Within the next week, I'll have... I'll know whether those two contingency what contingency candidates watch. Either of those would be better than any of the candidates that we have that have applied right now. And so, you know, I'm, you know, and just so you know, I mean, we've only done a huge amount of contingencies. And so, you know, I just don't have a sense that... Well, I certainly wasn't expecting that Vermont would be a particularly difficult place to recruit. I mean, typically, the lifestyle of the northern three states, all of New England, typically attacks, attracts candidates from outside of Maryland just because of that of the environment and the culture that exists here. But I had the impression that, you know, Vermont would be like Maine and New Hampshire, where we attract a fair number of the internal candidates, particularly to the larger communities because there's so many little places and there are so few big places. I mean, you know, Pat's been there 20, what, 26, 27 years. So those jobs don't open often and usually we'll see a lot of aspiring managers. It doesn't mean necessarily that they would be qualified at that point in their career. But I'm a little taken aback by the fact that we're not seeing any. Okay. Don, we have a couple of questions. Andrew, go ahead. Yeah. I don't know if, Don, if you know the answer to this or if you've looked into this or Pat, if you know the answer. But I know Montpelier was looking for the assistant city manager not that long ago in Winooski within a year, I think, a lesson that hired for a new city manager there as well. Do you know if either of those communities have any struggles to find a top tier candidate? As it relates to Montpelier, they had a number of qualified candidates from the people in Montpelier who had left the previous administration and they didn't have any difficulty getting candidates. The manager who, the assistant manager who was there is now the manager of Winooski and that was a pretty easy fill as well for the city of Winooski. So, you know, there was a happiness factor. I know a couple of managers that are not happy where they are but a large share of the managers in Vermont are pretty content with their bosses and it's rare sometimes but why would you want to risk leaving a place where... Can I cut in gentlemen, I think what I'd like to do, I think what we, if I'm not, are the boards in agreement that we want to extend the deadline in other three weeks and we can get into trying to figure it out but I think that that's the minimum thing you want to do, Don. You want to keep advertising three more weeks. So, let's wrap that. With that, I will extend that and then we will start sending out direct solicitations to get people's attention and I'll monitor it daily if we don't start seeing an uptick in activity by the end of next week. There's just nothing. I mean, I've Googled the community and there's nothing, there's a lot of places where you go out, if you were a prospective candidate, you'd go online and you'd look and say, nah, I don't want to get embroiled in that but there's nothing there. And so, I can't figure out what looks at play. Again, as I say, I mean, I don't have the, I can't speak from a whole lot of experience in Vermont but we've got, I mean, we have, and as I said in the interview, I mean, we have seen a significant downturn in the number of qualified applicants. Okay, Don, I want to, that's great. I don't mean to keep cutting you up but we had two other things we wanted to, we don't want to keep you too long and we had two other things we just wanted to, at least two other things we wanted to get to and let me tell you what they are and then we'll get into them. Number one, I think we just wanted to, we had a couple of people had some final edits or questions about the survey, the wording of the survey and I know you said you've sent it out but I think we'll get, we just want to talk about that for a second. I'm sorry, I mean the brochure. Sorry, I'm sorry. And the other one is we just wanted to go over next steps in terms of community engagement. You know, we talked about the process but we have an understanding of what it is but we wanted to just verify with you what's going to happen, how you see the next steps so that we can sort of anticipate that and where we're going with that. And then a timeline too. Yeah, we'll go along. I think that's for you and I to work out. Okay, yeah. So first of all, so why don't we talk about the brochure really quick and I think I, Can we just make sure we're finished with the survey piece? Oh yeah, is everyone, yeah, the survey piece. Any comments on that? Don's goodness. I need a decision. Are we going to leave it open for edits? I can send out, in fact, I have sent off to Travis, you know, a word version. We're satisfied with it. The survey or the survey or the brochure? The brochure, Don? Survey. Survey. Are you talking about the survey or the brochure? Yes, I'm talking about the survey. The survey. We're done. Okay. Anyone good with it? I'm just confused because it said 10 people responded, but Max said he didn't. I did not respond. I'm confused how 10 people responded and they worked. So I had to go in twice. I had, there were twice, when I went to submit it and halfway through it funked out on me. It might be why there's just trustees and then Dan had the same problem. Okay. But do we have any, do we want to continue to edit and add to the survey or are we done with the survey? We can zip up the survey. Well, Max might want to weigh in. I mean, I would like to give him the opportunity not to cut you off. Well, we say we're going to close on the 20th. Yeah. And I understood that when I got deployed. Okay. So I'd like to keep the process moving forward. I think I saw, I read all of the comments. Okay. So we'll say, we'll declare the survey as wrapped up, Don. Okay, great. All right. So I'll move on with that. And so we just had some, I think it was the easy one was the brochure and I think there were some edits. There were just a couple, I'd say a couple. I don't know how many there were, but and does everyone want, do we want to go in order here? Do we want to go around the table? Sue, do you want to do it? Why don't you go first? If you, we're going to just go, and then, well, the thing is if we each go, then we might have the same one. This is going to take a long time. Yeah. Let's go page by page. I was, I mean, my question was what, what do we have an opportunity to input this? I mean, much like, it would have been nice to have, be able to provide feedback. I'm hearing from Don that this is quote, final and to me that there's a fair amount missing from this. Don, do you feel that the, that the brochure is final or is it open to further edits? I wasn't clear about that. It's, it's, it's, I mean, I'm happy to keep it open to further edits. My concern is that we both, the survey and the brochure that we, that we wind up making more of it than, than it is, that is intended to be of it. All, all the brochure is intended to be as a marketing piece. And so the, the right candidates are not going to rely on the brochure. The brochure is essentially going to get them to look at the product, but they'll do their research. You folks have probably as much online about the village and the town as any community in, at least northern New England. You've got a ton of data. And so I'm anxious, I'm anxious to get something in front of people on an individualized basis, other than the advertisement, to recruit them. That said, if, if anybody feels strongly, it's been out there a while for you all to edit and for you to offer input. There's been a fair number, a fair amount of inputs provided and we have made some ongoing edits. But I'm happy to do it. As long as we can agree that we'll close by the end of this week, then I'm content to say, go ahead, edit away. You know, I'm not, I don't do shorthand. So having you try to give me edits over the phone isn't going to work. But there is a, a Word document in Travis's hands and assuming that we're all marginally skilled at using track changes, each of you picks a color or your changes and gets them into Travis by the end of the week so that I have something to work from within next week, that'll be fine. Okay. Do you want to do that? How does that strike everybody? So you got the end of the week to do it or is there something you needed to discuss with Don about it? I don't think all of us got the Word version. This is the very first time I'm seeing this and I have a lot of problems with it. So I would like an opportunity to get a Word version and track it. And I think Irene and Sue would like to do the same thing and we can all send our tracked versions to Travis. Would that be a good solution by Friday? That's it. I was under the impression that that was happening or that had happened. But that may be my misinterpretation of things. Yes. Greg? Travis is not here to comment on this. I've made a few comments to it. I think Patty and Travis looked at it as well and made some minor stuff but we didn't do anything substantive. Our impression is to talk about it tonight. If I can recommend, instead of trying to find the guilty party, why don't we just follow ahead? There's no guilty party. I will get to Travis tonight with a Word that's the most current document that I have in the form of a Word document with the understanding that it will be distributed tomorrow morning to all of you. Good? And then it has to get in by Friday? Is it possible also to maybe have some additional photos or I didn't feel that these photos were the best representation? Those were photos we were able to grab and we had no problem with changing photos. Go ahead. Establish on your end. One of the challenges, there's one of me plus Christian working on this plus Liz and so there are a fair number of you so if you can centralize it and agree that whatever photos you want will be in the hands of Travis and Travis is responsible to get them to Christian and we'll put whatever you want in the brochure in terms of photos. I'm not a photographer. But they might have some stock photos. Patty and Greg probably have plenty of photos. That sounds good. We can wrap up the photo piece after we get offline with you and then we'll work that out ourselves and make sure we get some photos to you. Whatever changes we want. So we'll get a Word version in the morning and it needs to be updated. I'll send it out as soon as I'm off the phone because it's done on my end. We've done everything we need to do with it. I'll get it to Travis tonight. He'll get it to you tomorrow and any photos in there can be changed. So long as you pick them you get them to Travis and Travis understands which photos he wants and if positioning within the brochure is important where he wants the photos. If you don't care and you want to leave it to our discretion that's fine too. Sounds good. So to edit by committee is pretty tough. Yeah. So I don't know how Travis is going to be able to deal with conflicting edits that are going to come his way and I'm sure that will be. I think as long as we are not too... I think Don's point about the real... It's just to get people interested but it's not the final thing that's telling people yes or no on the community. Let's just take a leap of faith and guess that if we all edit we're all probably going to pick up some of the same things but if there's conflicts if there's some really... I'll handle the conflicts. Just have them pass them to me and then I'll arm wrestle whoever is unhappy at the end of the day. Sound good? All right, great. So I think the one big... the next big question we have Don and it's not open, I think we kind of know but we just wanted to get a sense of next steps in terms of public engagement and if I can just give you my... what I understand according to contract and what we've discussed before we're going to be doing some kind of a community-wide survey an online survey, is that correct? That is correct. And then you... That's drafted and again I can... I'm a little concerned about the amount of time that response has taken on some of these things but typically what I do is send an al... and it's already done, the draft is already done but normally I would send that to the committee or the steering committee or the steering group they would make their edits they'd give it to me and then it would be online in the community for about three weeks Okay. And so I've got it drafted and my sequence is typically I have these things done in a row so that's the next thing there at the same time you will each be getting an invitation which essentially is an online pick a kind that works for you and send you a phone number and I'll call you at that time so I'm briefing each of you individually. Okay. So they'll be the survey and I'll get the survey up online as quickly as I can get the edits back. Okay. And so that again that will be in Travis's hands tomorrow with a request that he distributed to add it to you. Again that would be in a word document form or you can you all can make edits you can suggest questions you can ask why it's it's not intended to be an in-depth community survey about everything under the sun it's intended to be kind of broad brush around the issues that a manager will deal with but you'll see that. Can I ask a question about survey? The survey that I can currently I'll be doing interviews with each of you and with telephone interviews with each of you and with the folks that make the railroad run as you define them. So whether it's the chairman of the planning board chairman of the finance committee with another 8 or 10 people and I know that may expand because we're talking about two communities here but what I would look to and I'll look to Travis to provide me with their names and email addresses so they too will get an invite to give a brief explanation that I want to talk to them about the challenges and issues that a manager is going to face along with the community. That I try to wrap up in the next weeks. Once I have the information from that I'll be looking to set up focus groups which has me on the ground up there and again we'll coordinate that by way of example I just finished those in Connecticut yesterday. I went down on Sundays started focus group yesterday morning at 7.30 had fought four and a half well four throughout the day plus a round table discussion with the department head ending with a community forum for citizen input at the beginning of their select committee. And so we'll be looking to schedule that and that stuff will play out from a schedule perspective that will play out over the next six weeks. Okay. Okay. Did you have a question? At the same time that's happening we will be hopefully receiving the resumes evaluating them sending out essay questions and again you'll receive copies of the essay questions that we propose and there'll be five or six of them and it will be important that you all have a collective conclusion about those questions. We try to we try to ask questions that are relevant to the profession and relevant to your current circumstances. Elaine you had a question for Don? I do have I have a technical question about the survey Don. When you post it will it allow multiple responses from the same or are you going to make it a single response and also will people be allowed to save it and go back or is it going to be so short that they don't need to worry about saving it and going back? What are some of the how is it going to look from the public side? Typically make it anonymous we do not limit the number of responses from a particular address and we set it up so that people can save it and go back you have experience and the problem is it is a technology based system and so telling people that you can save it and go back one side of the dilemma is does the software do that every time and our experience says it doesn't and it is dependent upon people hitting the appropriate buttons and the appropriate order in order for it to do that so we respond to the questions and we try to be flexible in terms of accommodating people but at the end of the day in the end you end up with somebody who says let me come back online what should I do and our typical response to that is go back and do it again. Do you at the end of the survey when it is closed do you go back and look at the back end to see if a single IP address has made multiple responses? We do not we are not trying to conduct the scientific survey we are trying to get attitudes, opinions we are trying to understand what is going on and so if you have someone in town who is predisposed to spend their day sitting at the computer and trying to skew the results we would want to know about that but frankly this is not scientifically designed and the results of the survey don't lead to any specific outcomes or any specific conclusions it simply helps us understand what we are looking for down the road what the community proceeds as being the challenges and issues so that we are dealing with candidates we are able to look at experience so if economic development is a constant theme that is one thing and so we may be looking for that if our tax rate is too high and some of these things are in every survey we ask them and I have never been in a community that says our tax rate is too low I have never been in a community that says our tax rate is just right so we expect that at some point there is going to be an indication that we have to do something about the tax rate but we come away with a set of conclusions and so again by way of example because I was just there yesterday I was able to say to the board what I am hearing from your community 150 responses to 45 interviews what I am hearing is that people are generally content with the quality of services with the leavenly services they are generally unhappy with their with the tax rate but not so much that there is kind of a revolt in the offering that the school district in Simsbury is part of the community's identity it is a big big deal the number nine in the country or something and so they are all hung up in that and the cost of their school system is disproportionately high they know that and they are prepared to live with them so there are those kinds of things that again will come away from that survey knowing but it is not as if we are going to be making a series of hard decisions and it is important to make sure that we are getting only one answer per household and that it is a scientifically valid or statistically valid survey so Don just to talk about logistics on this survey just like with the brochure you are going to send a word version to Travis Travis will distribute it to us you will do the same thing with the survey and Travis is just going to forward them to you and you will arm wrestle with some of the suggested edits to see which ones at the end of the day I will make the adjustments that in my opinion are the best and after time so if I am wrong I will suffer the consequences of that but generally speaking all of these things need to be good enough to elicit a general broad picture of what is it we are looking for the same is true with the SHL so with the brochure you want the feedback by the end of this week and for the survey is it the same thing the end of this week the survey would be by the end by the middle of next week I don't have my calendar in front of me but let's say a week from actually a week from Friday I realize that people have lives beyond we live for this done so that's good we are good so the next piece surveys you are going to call and send each of us an invitation to talk to you and in addition to that about 8 to 10 people probably that we recommend to you you recommend to Travis we will recommend to Travis and then staff or other significant people and you will also speak with them for 45 minutes so you don't need to recommend the staff your senior management team we are going to talk to anyway you don't need to recommend them the ones I'm talking for are again the people that make the railroad run official positions planning board, zoning board conservation commission some of them may be in ad hoc committees that I don't know about the committee that studies a bridge into the town forest or some such thing which is really important to the community what I want to just get done is you are the one who is going to identify those people you are not looking for us to identify no you are going to identify them you are going to tell Travis to send me their names title something that I got about them a little bio about them and their email address so you know who they are the community leaders because whose opinions matter I will then send them an invitation to pick a time and a date and to send me that along with a phone number I will take it once that to me is in my court so who in our group of many are going to send why don't we talk about that after we are done with Don and then we will nail that down he wants like 10 people so why don't we talk about that after we get down off the phone so also be mindful in every community there are one or two people who if omitted who are important enough in their own minds to think that they need to be chatted with and if they are omitted the credibility of the process may suffer so if it needs to be 12 people that's fine with me I just need to make sure that we are chatting with enough people that we can say at the end of the process that you know we solicited and we engage the community in kind of shaping the process to identify the ideal person for the job ok and then the next piece is focus groups and Don you said you will figure the focus groups out or how is that what are you going to do with that I will figure those out with Travis every community has a different way our recommendation is that today that we are going to do them and then you put an article in the paper and notice on your website inviting people to pick one of them so we will say we are going to have three focus groups one from 7.30 to 9.00 a.m one from noon until 2.00 and one from 4.00 until 6.00 or something and then people can call town hall or whatever how do you use to organize your community send an email pick a time that works for you and send us your name and then we will fill in we will pick so that we fill in the focus group can be up to 15 or 20 people again did that yesterday we had the early morning group was 11 the mid-date group was 16 and the late-date afternoon group was 9 and Don just between so right now we are getting close to the end of September when do you envision that piece happening sort of the timeline for you and Travis to work for the focus groups admit to the end of the second or into the third week of October okay something that just wasn't clear you're talking about working with Travis to coordinate the scheduling or are you talking about working with Travis for input on who to invite or who to include in this I've been using Travis as kind of a quick person will supply to Travis Travis as I understand it with the two chairs and so I'm talking about potentially saying to Travis what we need to find and I'm assuming Travis will not say look because what I want to know is let's pick a day that works in the community and we don't want to pick a day that something big is happening so let's pick a day that likely works that ends ideally that ends with the Falkman's meeting or the Falkman and the district meeting that would be ideal to pick that date so that we can culminate with an update and a brief community forum before or as part of that meeting okay and then we would pick that and then I would explain to him how he would stretch it and assuming that you agree that we want to put something in the newspapers to participate then he would coordinate that on his end and the scheduling piece people would register with him or someone in your office I would know what day to be there the day before I have some briefing in terms of how many or a list email to me of how many people are going to be at which sessions, where it's going to be and then typically I'll come up the night before so we can put our heads together and play in how to do it typically I'm not planning all of this with all 10 of you normally what I would do is have a point person plus a subcommittee okay okay, I just wanted to get a clear just get a little bit more focus and form about what our immediate next steps are and I will carbon you on what I send Travis so that what I told you is clear so it's kind of a road map in terms of how I propose to do this okay I'll leave it anyone Irene, Andy, questions Mike, good any further questions so yeah, I do have one yeah, go ahead Andy from the standpoint of what day of the week do you typically envision something like this happening on a weekend thing or a week day my preference is a week day and it doesn't make any difference to me what day of the week it is normally again I try to hit it on the day that you guys are unusual there aren't many combined views so typically what we try to do is hit on a selectman's meeting night or a selectman's work session night so that we run through the whole day so we have focus groups I learned yesterday we may want to call it input sessions because I was lectured last night in Simsbury by somebody who was a college professor telling me that focus groups are a very scientific process I did not intend by using the term focus group to mean that process so we may want to shift the language so that it's just an input session but in any event we have three typically I'll have three of those plus a round table session with senior leadership management staff leadership throughout that day and then as most selectman's meetings are at 6.30 or 7.00 and so at 5.30 or 6.00 we have what's called a forum where I update them on where they are and then anybody who wants to get any citizen who wants to get their nickels worth into the process who has not been able or willing to participate in the focus groups or who's not responded to the community survey has an opportunity to stand up and provide you with their input we have already before we spoke with you picked out three future dates for joint meetings Travis will know those so you could probably tie that in with what you want to do I apologize if this has become confusing it should not be if this has been allowed I think you do it's my fault and I'll try to correct it Don, Sue has a question for you Just a follow up on Andy's question I do think you're limiting the ability for the whole community to participate if you do it on a weekday during the day you know I mean evening might be a little bit better weekend might be that's my I will tell you that you're not the first to suggest that that typically arises and I'm happy to do it on a weekend but I will tell you that our experience is that nobody shows up on the weekends people have other things in their lives if you're going to do it on a Saturday I'll do it but our experience says that the result of that is usually less participation not more Andy, did you have a question? I was going to say that it sounds like the select board the joint meeting that follows would be an opportunity in the evening for anybody to show up and add comments that wasn't able to tell a working person who could come for some reason I think there is some accommodation there You know the folks 10% are interested in participating you know them if you would rather do as I said if you want to do an evening session and then a couple of day sessions I'm happy to try that what we have found generally speaking is that the majority of folks although everybody says I work during the day the majority of folks show up during the day evenings the forum two people show in the evening forum between six and seven the other numbers during the day admittedly the people during the day are scheduled they know what time and where to be there the other one is just kind of an open comment you have something to say but the the least positive results we have had not only with recruitment but with strategic planning and exercises has been weekends we live in a time when people cherish their weekend time with their families but you know your community better than I do and so I'm happy to accommodate I think we want to make sure we have options open for people to we don't need to decide that right now Laurie had a question so I just want to make sure I'm clear these focus groups will be to the community business leaders community leaders staff to provide input about the community and expectations of a future manager will though is that correct and then will there also be community meetings once we've narrowed down the selection to one two three people where there is a another broader community meeting where they can talk to the applicants later in the process at the end of the process typically that's not the way it goes typically what happens is we have these input sections and then we will have two rounds of interviews rounds number one will be a panel of citizens panel of employees and a panel of professional managers they will take a pool of six and reduce it's not always six sometimes it's evidence sometimes it's five but on average a pool of six they will reduce the pool of six to two groups an A group and a B group the A group will then be interviewed so there's three candidates on average that group will be interviewed by the board of selection if the board in your instance by both boards if both boards decide that the next manager is within that group of three then the next steps are determined they're different in every community if they say sometimes you identify immediately whoa that's the person and you immediately focus on them other times it's a tie between one and two on several occasions rarely but on several occasions they have said we don't see we don't feel like the late person is in the A group then we'll bring in some or all of the B group and we've never had we've never had to go back out to advertise because we haven't been able to find the candidate we have had to go out on three occasions because either somebody internally screwed up as in the chairman of the board standing up and making a statement about a person not being successful and then the person with the group so can I follow up on my question Don then so the second group of focus groups or interview groups I guess I will call them those people different from the focus group people typically they are there may be some overlap but typically the focus group people are just people who volunteer to do it generally the selection the interview panels are selected by the elective at the appointing authority the people who are going to do with the appointing generally are the people who select who's going to be on the interview panel thank you we do not we do not encourage what you were describing was kind of a large reception for the top two or three candidates we don't we don't encourage that that becomes more of a of a duty pageant or kind of a pattern call the problem with that is that candidates react differently to those kind of environments and generally there's not a lot of meaningful engagement anyway because everybody's trying to impress the other people but at the end of the day it's their process so we'll do what you tell us you want to do okay any other questions for Don right now on what we're and so I think some of the questions we have to discuss amongst ourselves Don but I think that probably wraps it up for now okay all right well I will get this stuff out tomorrow with CC to the chair of the board and the president of the trustees and so you'll see what I'm telling him if it's all foggy let me know immediately and we'll get it clear so everybody understands where we're going okay great great thank you very much Don we'll be talking to you soon before Don one second if you could oh do you want any input on from Don on 5F I think we're okay I do I think the boards will see it over okay with that I think we're good Don okay thanks very good yeah have a good night okay I everyone understand what we're doing what's gonna happen the next steps are so I think immediate next steps by we're all gonna be getting a yeah I pulled out the minutes from the meeting where we interviewed the different right it's explicitly spelled out there what the plans were I think he was getting a little bit do you think that there's pretty good coordination between what we're gonna do and what he said was gonna happen there were some subtle differences so I think we just need to yeah be good to I've asked Travis to just send him a copy of this so that we're all I think we understand it but I think he was maybe get a little bit lost in the conversation by bringing the examples of other places yeah that's I was certainly getting lost with that so I'm just gonna send him this just as a reminder of what he said okay and a lot of what's in the minutes is in the contract so be good yeah yeah for example you know I think it was he was gonna use the community would be engaged through the entire process including interview panels so panels, focus groups yeah that's very good panel so that everybody here knows which group in which process is being discussed so what I would like to I think one of the things we probably want to talk about like if I can just we've got a bunch of other things we haven't even gotten to yet but I just want to make sure we are going to be getting two things to edit we're going to be getting the brochure to edit and that needs to get back to him by Friday and I would say so if you've got pictures I think Patty and Travis have pictures but I think they're better pictures I would just make that showcase our community a little bit yeah and then the online public survey we're going to be cutting copies of that to edit and that has to get back to him our editors have to get back to Dawn by next Friday okay so Greg says he has the photos so I don't know whether I don't know if there's a way that we can there's two good sources of them I think the hard soul puts them together a while back that's got some great pictures and the town plan but he says Dawn has the photos so these are just the ones that he the ones he picked out they probably sent him a ton of stuff he just picked them out is that true Greg? they were a ton of pictures sent so maybe someone else should be picking the pictures make a general recommendation I think he basically said that just make a recommendation I'd rather see a picture of some people here instead of a lamppost or something like that one thing that I think we might want to talk about right now is that he is going to be talking to Travis about the next batch of focus groups and he wants to identify something like 10 people 10 to 12 what I understand him saying is that 10 to 12 people he's going to work out how the mechanics of that but who those people are we're going to have to tell Travis and so there's not a lot of time and since we're meeting jointly we probably need to figure that out now as part of this item in the agenda and this other 10 to 12 people is where I understand they should not be seeing your staff because he's also going to talk to them but he doesn't know who these other 10 to 12 people are we're going to have to tell him those people I'm just saying in addition to the 10 he's going to set up meetings with us there's an additional 10 to 12 people so how are we going to figure that out I think we need to do it now and I think we need to it's got to be executives of camera do you think it's an executive session discussion yeah I do I had a wild idea since 10 of us we each recommend one person you know just but no anybody I think we might need more than 10 to give them that it's two communities also we might want to consider before we start throwing names out the areas of the community that we want represented like schools sorry he suggested chairs of committees people that we've already appointed that have specific functions but I was thinking we know the chairs he might not know which committee I'm not saying that we should tell him to go figure that out but I think he did also mention that if there are anybody that feels like they would be left out if we didn't choose them that we should add them in so they may not be somebody that we've already appointed to so I'm hearing so an executive session to pick out the 10 or 12 or so people we're going to have an executive session at the end of our open meeting tonight to talk about this and to pick out the people to recommend the Travis I think since we're here we should probably do it is that okay for executive session is it evaluating public officials? yeah I'm thinking that these are not public officials so to go in there to discuss personnel to evaluate public officials is not correct but we're going to appoint them to be representatives of the town we're going to ask them to be representatives yes and don't you think well we'd think we'd want to make the approach before we wind up having it on a public forum that's the reason why I suggested off-camera but I'm just saying I want to make sure that that's a legal reason to go into executive session the individuals something else if you want it doesn't need to be executive session the individuals some will be public so if you know who they are if you're going to be talking about the chair of the new school board or you're going to be talking about somebody else who is a public official that's one thing but he's a private citizen too that you're going to be looking at those who make the railroads run kind of individuals so it's close plus it's not on the okay so we don't but how do we get that list of people how do we do that since we're not meeting again until middle of October so I think this needs to be confirmed with Travis but if we really think about the timeline he has 10 interviews to do with us for 10 hours he's going to be interviewing staff we're not selecting he's going to interview staff that takes time so when does he really need this list by so we could all send suggestions and have it for our next meeting I don't think this is an immediate I'm not following you because he said he's going to be interviewing staff I thought this was that the staff was going to be included in this room he's going to do the boards he's going to do staff senior staff in the town who is he picking them out he's going to be picking I think he said department heads he said department heads he's going to interview every department head in the village in the town okay and then the next step and then we have to identify another 10 or 12 people in addition to those department heads okay I get it I'm sorry I'm being thick here it's good to review it we really pedantic about making sure everything we all know what's going to happen so if he has to have so I am making a big assumption here that he is going to be extremely busy interviewing all of these other people and that if we can finalize it that October whatever day that may be okay but if not can we meet for an hour and this is the only thing on the agenda in say two weeks okay that was my point we're not scheduled to meet until the 24th of October so I think we need to ask him if that's too late and if it is meet for an hour or could we the village gets 5 or 6 and the town gets 5 or 6 meetings we make our decision that's a lovely idea how about that and we're going to have discussions about these people in the open say about why you think they're going to put it on our next select board agenda to talk to the attorneys to see what you need to put it on executive if we schedule it at a meeting to be discussed to evaluate these people are we in violation of going into executive session in any way, manner, shape, or form and then breaking it into the two boards each board getting but maybe we could do 5 or 6 it doesn't necessarily have to be but why don't we do it that way and then we don't have to worry about setting up another joint meeting so go ahead sorry yeah so that we don't do it twice okay is that good so what's the next step you're going to talk to lawyers about how we can do that talk about if we can do this in executive session or if it needs to be open and if it needs to be open we may want to do it in a different manner it may be what Lori or Elaine suggested you may treat it as if you like any other committee and you know you contact the people see if they're willing to serve and then bring them in and have a conversation yeah I just and then you go into executive session possibly to evaluate that but let me just retrace the steps and make sure that we're all like we're in a foil here one other question I had and while he was so the other piece of information we're going to have to give the Travis probably when we send in the edits for the community survey is how is this how are we going to notify the community about this that this survey is available I'm assuming front porch forum are we going to go into the Essex reporter how are we going to tell people out there that they can go to this survey and take this survey online I bet Colin would be willing to help he's raising his hand we can also have heart and soul of Essex send out a newsletter out there I just want to make sure we all know I'm assuming that we all but we got to publicize it many areas so I'm suggesting that so it's going to be probably on the village town websites front porch forum Essex reporter do you want to do a heart and soul newsletter any other venues we have to answer it necessarily tonight but other venues so we want to be thinking about that but we probably want to get that into Travis fairly soon except Westford doesn't have a the school district we could send a flyer home or do a newsletter newsletter email from ADL Essex Middle Essex we could target I'm going to jump in and say we've tried in the past to know the school district route and say can you put these in the kids backpacks and they always say no so that's changing because you can always get the bowling flyer bowling is different in general so they're changing that all I'm saying I don't know if it's a policy but I think I am hearing that they are much more open to communication do you want to check into that for us good okay it would be it would be the whole school district the new unified school district they've never allowed us to do that in the past so new day okay good so sorry to be so pushy about this okay I think anything else in terms of that piece we could also which rec department could push it out as well because they also have a vast email list okay I'm sorry I didn't mean to interrupt and are we good for this the survey piece everything we talked about with Dawn we probably have got some other questions but I think we've got enough to go forward now you're going to work with Dawn to make sure that all the things that we said we heard from him that he's going to do that's in the plan probably have a conference call from my office to make sure that Travis also understands what's expected of him I think that's really important because we want to make sure that all the right words get translated into the right ears okay so we've gone through so that brings us down to so we're on to municipal managers contracting agreement are you good to have any more discussion about the date for the focus group thing or you know the day long yeah you asked him a good I thought it was a good question whether it's I'm assuming you're saying during the week you're wondering if that's a good time but his response is saying yeah I would never do anything like this on a weekend probably I don't know what people do though but yeah it was heart and soul stuff that happened on weekends and it was well attended I was just thinking from being inclusive I mean you're excluding a lot of people if you do it Monday through Friday work hours we want to offer it and if nobody comes nobody comes but at least we can make the offer to try to get the cross section that we need yeah I mean if it's 500 bucks personally I'm okay with it the only thing the only complexity is I understand the way he presented this he wanted to do maybe I misunderstood him he said he wanted to do the community forums and then have the thing end with a joint meeting but it's our process I mean it's what we should want it to be he has a lot of background in how to do this and has done it many times we have not but we know the community and that's basically what he said he knows we don't so if we think it needs to be on a weekend and some evenings and a day then we need to let him know that and it doesn't have to you know end at a joint meeting well maybe we should do you want to decide now what we should do another clarification I'm sorry maybe since you have the original notes you could help Pat the focus groups are they the ones that we're saying business community because I think the focus groups we say business leaders we're going to have a focus group from 12 to 1 we could do it over breakfast we could do it over lunch and then the way I heard it was the one in the evening that's connected with a meeting is for the general public did I misinterpret that I think he said what would happen is anybody who couldn't anyone in the general public who couldn't make it to a focus group because they were I guess I'm assuming because they were working or they couldn't come they would come to the public part of the of the joint meeting so we could do a community focus group for breakfast we could do a business focus group over lunch hour right that's not what you heard that's not what I heard what I heard was you advertise the we're going to do these three events yes let us know if you can come and that's the only place is it I don't recall the business leaders the it's not clear to me where they fall in or whether they're part of the we could tell him this we can tell him what to do with this but I remember specifically and Pat I'm sorry I'm putting you on the spot that's okay I don't mind it there was a mention of three specific groups I just don't know when they fell in here's what he said let me just read the minutes because I have and you guys don't this is the last part of the process the goal is to bring six candidates for an on-ground interview and then community engagement and preliminary interviews with citizen panel employee panel okay so that's where they were okay my mistake okay in the beginning though before then nope it's the focus it's the focus groups okay input we're going to have to talk about some names for each one of these things focus group and panel community input is very descriptive so it's late September September now he wanted to have those done by again he wanted to we don't have to do what his wants but do we need to it would be good to say you and you go off and figure out how to make this happen or do we do you want to do that? that's a good idea you want to have a couple of us a couple from each board go and figure it out some some ideas no I'm just trying to get clarification I'll do whatever Andy you and Lori want to work it out Irene, Sue, Mike yeah why can't staff do this this seems like something Travis could take care of these a little bit well it sounds like you want to be I was just trying to get clarification Laura I think we need to talk about it now because it's only a couple weeks away we don't have another meeting we need to work it out now but if you've got a lot of you wanted to answer some questions offline or something like that I was trying I thought the focus group were the three distinct groups he wanted and I was trying to say it's going to be very easy to say business people come at noon community members come at evening that's wrong so I think we just need to pick the times that we're going to do it and you know I mean and a meeting is that good you just but that would mean doing it on a week we haven't picked a day do we want to go that far if it has to be if it's going to be a joint meeting day it looks like it would be October 24th I don't know if I can get pushed back to the 8th and the 24th of October so I'm going to throw another wrinkle in here I just that's what I do so why do we have why does it have to be with a joint meeting can't we do a breakfast lunch and an evening and not have one of our meetings I don't see why we have to have a meeting I think what Don was saying was he will sometimes take the opportunity to do all of the focus groups and then report out to the board that night so we can just have them call us whatever I kind of like Andrew's idea of a Friday and Saturday that way cast a wider net I think you need to have a date on the weekend for those people that can't make an alter there will be whaling and gnashing of teeth even if they don't come there will be the whaling I would have gone through it I've had it on a Wednesday that's fine I'm sorry I don't agree with that but if we can set it up that we can have three distinct times during the day of a work day so how long are these group how long are these did he say an hour something like that you know 730 to 830 noon to 1 7 to 8 so the only thing that I can see with that is if we pick one day during the work day if it happens to be the one day where there is a soccer game a football game and the parents work you're going to hit that no matter what you choose Friday night is football right but Friday night is football for the varsity team Saturday is football then for the JV team and soccer for everyone and fall based on but by offering both you're casting the wider net to have greater availability of picking of getting most everybody excluded from this process but I think we're trying a little bit more we're also making an assumption that people work close enough to be able to come to a meeting in the morning at lunchtime and have the flexibility to leave their workplace and come to it let's understand that we're probably going to have at the most 20 people at each one of these events out of the community of 20,000 so it's really we have to be we're casting a wide net we're just going to have big holes in it a gorgeous Saturday we all were sorry to be there just saying we've had successful we've had successful forums and things like this on Saturdays I wouldn't do it on a Sunday but I think we've had successful meeting community events like that on Saturdays yeah I wouldn't do it Friday though and if you're trying to make it convenient for Don in terms of travel you know what about Friday around the night? and what about an evening what if there's if we're trying to be as open to everybody as possible then we should be doing a day an evening and a Saturday and then that makes Don stay over night on a weekend and the Friday evening one is going to be very poorly attended because it's Friday evening or he travels here twice and we spend more money six and one half a dozen the other we really have to just make a decision okay the basic decision is do we want it on do we want it to be Friday, Saturday or do we want it to just be one day on a weekday is that let's get start out high and then go into the specifics okay so we I think I also just heard like a two random days like a Wednesday and a Saturday no I was not proposing that at all I'd rather if we're going to do some sort of if we needed to do a weekend it would need to be a Friday, Saturday or a Sunday, Monday which is ridiculous so or he drives from New Hampshire to here that's up to us if we want to pay him for that because that's coming out of our budget so why don't we just do three on a Saturday and why do we have to do three let's try to narrow it down do you want to sort of show our hands how many three on a Saturday who thinks we should do all three on a Saturday can I just get you do Lori I mean I'll go with whatever the group wants Andrew is that the only option? no no but I just want to I'm trying to get I'm trying to get something like my options but do you think that let's say three all on one day all on a Saturday three all on a weekday or split between Friday and Saturday somehow does that seem like that hits the things that we've been talking about a weekday and a weekend sort of like a Wednesday and a Saturday a weekday and a weekend how about that for everybody sound good? I like it Lori good with that? of course okay weekday and a weekend so when? it might almost be better if we did something like have the weekend be before the 24th and then if Don wanted to do the two weekday ones he could do them on the 24th and then wind up coming to our joint meeting to end up the results how about that? that works the Saturday before the 24th whatever that is we can't do that it's a four and a half to a weekend for kids good try sorry I mean you could do the 14th maybe a Saturday then maybe what do you think? a Saturday before that or is that too big a space of time? we could do it for the November 6th meeting when is he closing the application? deadline three weeks it's the 8th of November is that too late? that's what I'm wondering if it's too late he had said mid to late October he preferred that sounds late okay so maybe he just doesn't come to the joint meeting that's going to be is that it sounds like we want to have it why can't he do the 14th and the 24th? we're having him come twice anyway I mean does it matter how close they are together? thoughts? 14th and the 24th? okay good 14th and the 24th going once 14th and the 24th good 14th is a Saturday we're going to have a Saturday morning meeting don will drive up and handle that and then the 24th okay good what was that? okay guys we good for everything? good for that? got the form thing? figured out? okay so the next thing we probably want to move on to if that's okay unless we've got other questions about all this stuff we wanted to move on to municipal managers subcontracting agreement and then discuss charter language unified manager memo let me let why don't I and Max do F and then Pat can kind of take us into the next charter piece okay good next? yeah yeah why don't we start with the minutes of our meeting from May 24 yeah go ahead what you want to jump in go ahead yeah I'm just reading for the minutes you said on line 82 it says Mr. Jutton said he noticed the report by Morris Carr was not implemented in the current municipal manager contract is short and ends June 2018 which is a concern and then George Tyler stated the contract can be extended for three years if needed so that's what this contract proposal is based on Don's input to make sure that the candidates that hopefully he does get they do their homework and they could potentially see this contract as a problem unless it's extended additional three years okay so the idea is that we would make a decision and we can we could make it jointly tonight or we could delay it if we need more discussion about it but we would make a decision just to do we want to continue the shared manager model for three more years is the way I'm understanding this it's not necessarily we don't know who the new manager coming in and it's not necessarily that the new manager depending on what happens that we would absolutely but we're sort of generally stating that we're happy with the shared manager model and we are interested in trying to extend it another three years okay did I frame that correctly is that your understanding of it well it's that the way the contract is right now the employment subcontract agreement it would put us at a disadvantage for finding a good recruit right so he's suggested that we extend it for three years to ensure that that's not an impediment for contracting you know we're not extending Pat's specific contract to have Pat continue three years and we don't have someone that we're signing a contract with so it's conceptually we're going to continue it for three more years and if you look at the edits it takes off the specific name of Mr. Shidale puts the manager is there any magic in three years why three years Pat generally speaking when managers seek employment with new bosses they look for a three year agreement the reason why three year agreement is it takes about a year to figure everything out and you're really not that valuable to your new employer and then the second year you begin to sort of dive in and do a deeper dive and get some things done and then the third year the employer can take a look at you and you want to continue with you or go out and let another manager so the three years is a win-win for both the employer and the employee lately some select board members and employers I should say we're looking to whittle that down to a two year agreement I think that narrows the field three is a good solid number and I think it's a fair number for both sides the three years of it just happens that it works with this agreement as well from 18 to 21 would roughly be the same three years the new managers contract would be with you once you extend that offer I did are we extending the subcontract agreement as obviously to help with the recruitment now so that we have something firm to offer a potential candidate but is the idea that that's being done in lieu of a charter change that makes this a permanent well it kind of ties into the next thing I think they're two separate I think it's two separate discussions so we don't necessarily have to just to jump ahead we wouldn't necessarily have to change the charter in order to continue the MOU style agreement between the two boards yes so one we could do tonight if we wanted to and we don't have to do we don't necessarily have to make a decision if we don't want to we need more discussion time or something like that Andy sorry my question is this an agreement between the two boards or is this an agreement we're signing together with the tenant to sign with our new manager yep, town same question Andy the idea of calling it municipal manager is that you don't have a name yet so it would be a question that a manager would ask Don for example which is why I think he brought it up initially what about this unification business is this going to end when Shia Dell walks out the door or is this going to be something that I can work with because remember what he said early on it's the kind of job a lot of managers would really like it's good work so it would be something that you could all say something that you could all say to somebody at the interview when the question is asked of you because they will ask you questions that's going to be the big the big question that they'll ask and you can say yes we've extended the concept three more years and whoever is selected we would expect to be able to work within that framework Elaine, I think thank you Sue I'm fine with doing this but I have some questions about particular edits that were made so if we're going to talk about the content of the contract I have some I think we should talk about the ads these suits what a scenario we go down the path in finding a new share of municipal manager and you don't find a candidate that's either interested in that position or qualified for that position and yet we find candidates that are interested in being for the town for the village I think that if we say this exceptionally that doesn't necessarily bind us to signing a three year contract with anybody that we hire we could potentially hire someone and say we are not sure that this person is going to be here three years but we're willing to give it a one year shot I don't think if you tell me as I'm reading this is that if we we're almost making a symbolic gesture we want to continue the three but it doesn't necessarily bind us to sign an actual three year contract with whoever if we jointly pick somebody I don't know if that answers that's my understanding what if we don't jointly select someone what if the way it I don't have a crystal ball what if the way it goes is that it ends up that candidates are interested in one or the other but not both and we best out the position we're looking at I agree I agree we're not signing a contract with a person here we're signing a we are agreeing as two boards that should we find the right person it will be a three year contract is how I view it and I mean we're having trouble attracting people now if we don't do something like this I think we'd have even more trouble yeah we don't necessarily have to make a firm decision tonight we could if we want more information for the discussion we could ponder it for another couple of weeks but I think it might be good if we made a decision tonight but I wanted to you know I don't want to rush things let's see what the edits are would everyone like to see if we can make a decision do you want to try to make a decision on this tonight I think there were some discussions about possible edits that may I don't know I want us to defer yep so who wants to hand her hand up I have two content based questions one is section one B the first sentence paragraph B is struck out but then the following sentence remains but it refers to a study that is imposed in the first sentence it just feels like this entire line this entire item should not be in the contract because it was particular to Pat's employment not the new manager's employment we're not asking the new manager to undertake a study on the feasibility of a unified manager just strike the whole paragraph anybody have an issue with that clarifying question one of the things that I liked about this was it talked about an overall evaluation of how it's working in terms of this concept and how that's working between the leadership of our two boards would a similar paragraph or note be in the contract with a person who would ultimately hire that feels a little there it feels more detailed than this contract needs to be at the moment to meet and we don't know all the things we're going to test this person with when they start agreed I'm more about with this saying that basically Max and George are going to meet with Pat and or his successor is that similar statement then going to be put into the contract with whoever his successor shall be I'm saying no this whole paragraph would come out and not be in the next one not be in this one or the next one with the but instead be in the contract with the person that we evaluation of the person would have to be part of the contract I'm assuming so are you talking about an evaluation of the performance of the manager we're hiring or an evaluation of the unified manager system because we've already agreed that we like the unified manager system and that's why we're doing this contract so I'm not sure why we do this I'm sorry so it might not clarify it might not be a bad thing to have in a contract a provision that says a manager should meet with the chairs of the two boards whoever these three people are every three months to just talk about stuff about house process house operation but what you're saying I would like the board shares to meet with them a lot more frequently than that more frequently than that but the point is it was in here to talk about how the shared manager thing is going we're not interested in it we're talking about so it would be meeting for different purposes what you're saying no I'm saying that this paragraph should not be in here at all and there will be multiple reasons and opportunities for the new manager to meet with the board shares it just doesn't have to be in the contract that's all I'm saying there's a lot of communication around so if I think what Max think you said that something around evaluation would be within the contract with whoever it is we'd ultimately hire yeah we're going to need to make sure that's part of that that's what I was looking for because they need that right they want to know absolutely okay so the idea is that we would take be out right good any issue with that it says July 1st 2015 in two places should that be 18 yeah and then in number 7a the paragraph about going to Rotary and VLCT I think that feels also specific to Pat and that the new manager might want to join all sorts of stuff and doesn't necessarily need yeah so we can take that so that's 7a yeah 7a take that out that was it thank you okay are you okay with 7a coming in yep and Sue you had some no oh I thought you did I'm sorry mine was 7a and it's gone so good okay awesome any other edits specific to the contract so do do we want to move on and make a motion to approve conceptually continuation of the three year manager subcontracting agreement I think it would be a motion to authorize the chair and the president to sign the updated contract yeah I'm sorry yeah with the aforementioned edit with the with the edit and Greg did someone get off that you've got this just pretty straightforward and nothing else okay good so we should entertain that motion okay so moved okay we'll just do a board by board so Elaine just made that move motion second any for the discussion all in favor aye and so you guys can take it over yeah okay I move that the select board authorize the select board chair to sign the conceptual agreement regarding employment subcontracting agreement with municipal municipal manager with the edits with the edits aforementioned okay thank you do I have a second for that second thank you Andy and Mike any further discussion on that I'm not convinced that the second warehouse is true anymore given my experience the last three years I believe there's a reasonable likelihood that one manager could effectively serve both entities and I would disagree with that and so I will be voting now do you want that struck no I just don't agree with it I don't know but my experience has shown me that that is not a true statement anymore which section the second warehouse we don't believe that the manager effectively can serve both the town and the village I disagree with that warehouse so I will not be voting for this because of that warehouse well I'm saying should that warehouse come out no okay it's okay not to have a unanimous vote yeah motion and it was seconded for any further discussion hearing none all those in favor signify by saying aye aye opposed okay so motion passes four to one okay I would at some point we don't need to do it now Irene but I'd like to hear your reasons why at some maybe when we talk about you know have somebody open up the discussion I'd like to hear you explain why okay okay so the next piece is discuss charter language unified manager and Pat do you want to you have your name next to this do you feel comfortable talking about it do you want well certainly no you take it away go ahead this topic was brought before the boards in September and the idea was the same then as it is now and that is in reference to putting forth a clear picture of the future for a new manager perhaps institutionalizing the unification of the manager could be done by a one fell swoop one charter change then as well as now the intention is not to do that by simply saying we will do it tomorrow and adopt this but to agree as a joint body or two separate bodies and at some point in the future not necessarily even this year or next year but at some point in the future when charter changes are discussed that this will be considered by the board as something to do seriously it would it would be counterproductive and counterintuitive to just talk about charter changes in general now that would simply that's simply not my case this is kind of a follow up to what Don had said with the agreement that you just voted on it's another layer of security for a manager who may be moving here from out of state for example so it's in reference to the recruitment in the selection process that if you agree even in concept and if you agree even as a sense of two boards that when the question is asked of you if it is asked of you by the candidates or if Don is looking for some clarification points for marketing the community with prospective candidates that this is something that you could say in the marketing it would be no promise just that it is the intention so I thought I'd bring it up again in similar fashion with the agreement so this is something one of the charter changes we want to discuss when we discuss charter changes whenever you discuss charter changes because we've already it's already been decided we're not going to do one at a time we're going to do all at a time or none but so this is not changing that decision that you all have made this is just saying when they all are discussed this is one of them that's all are you okay with that? making that a discussion point when the time comes for charter changes ready? we'll cross that bridge when I get to it thank you can I speak to speak? we all feel about this that we're just agreeing to consider talking about it in the future well I'm going to get a little more specific than that I would note that Elaine or to be back at our trustee meeting you talked about most likely we're going to be looking at a consolidated public works department that's what you're going to be recommending that's what the committee will recommend right now we have a joint we have one finance director we have the village in the town we have one we have the village clerk and the town clerk embodied in one person so and we have generally been moving in the direction of consolidation so it seems to me that it makes sense that we may want to at some point talk about how do we lock all this down and it seems to me that the key piece locking it in place would be the village position so I will add that to get a little bit more specific in terms of why I think it's important to discuss this in the future yeah okay um I'm fine with that I would expect that conversation to happen but I've also been asking for conversation that is not happening that I think has to be a part of this and that is board governance these two boards and the governance and I think it's going to be really difficult to have a discussion about a charter change if we haven't had that discussion too so I would just add that is also how did you say a topic potentially for a discussion in the future that would be added to sooner rather than later that makes sense okay so let's pick a date for that discussion okay it should be Saturday Friday night okay so we maybe yep oh suit go ahead you can tell me that the ship has sailed and I can't ask this but can I ask a clarifying question on the contract agreement that we cause on the memorandum there was a reference to the 45 days to 90 days and we didn't discuss that at all and I was just the world that I live in it's important to clarify whether we're talking calendar days or business days and I just thought that that should be clear business days would be one of the calendar days what was that Patrick I would say this is also things that are discussed to let the bargaining thing business days are usually better than calendar days for things like this most people work on the five day business day cycle however so that's it something we could put a clarification we could just put that in if all 10 of you are okay with it we'll just add that to the to the edit what's the clarification that you just put business days in and then go from 20 business days is approximately a calendar month so if we're talking 90 business days what 20, 40, 60 84 and a half months so the intent of this was not three months it's almost double that I wasn't thinking calendar I was thinking calendar because the way I've seen it in contracts before is just 45 days or 30 days it's like calendar days so are we extending out this termination clause to be four and a half months we have to give four and a half months notice if we want to let this person go seems a little excessive when you consider what Don had said it takes 30 to 90 days for recruitment and selection process so you tell me today that hey you're gone I say okay fine I can look at if I'm good enough to get an interview pretty quick 30 to 90 days to get an interview and try to get another job so I think it's fair for everybody to just say calendar days business days you're saying to say business days that's just a suggestion I'm making now and it's a little bit biased because of my perspective I'm from the perspective of the person that's going to be looking for a job you're just saying hey we're done we're done well there might be a thought about who's going to take that person's spot that might have crossed our mind too yeah it's not just hi here's the door see you later so it's three months if it's calendar days right sounds reasonable everybody okay with calendar days I think I'm better with three months okay I'm fine with that and if that if we're all in agreement with that then it should probably be made explicit do we need to make another motion to go back and amend the it's the kind of a change that's not going to have any impact on the agreement it's almost like an editorial change spelling change clarifying change did you get it? calendar days doesn't change my vote anything else we need to do tonight okay everyone good any other questions 5-H was removed we have a consent agenda item now about storm water grants oh yeah thank you very much I do is that for the board or the trustee for the system we're talking about that we're going to sign our resolution that is it tax abatement agreement is a memo for both of you but George it's for you too it's for us too at the beginning of our meeting didn't we add this in we didn't add it so that's not that's not been on our agenda because it's not on my agenda so this is the one on the storm water grants it's just a consent agenda okay it's not okay I mean oh the trustees are free and clear from this okay was it addressed to the trustees too yes why don't you put it in our next consent agenda that would be good should we hand it back to you now so you can put it in our bag so we don't lose it any time we we added it we did okay so that I would move approval of the consent agenda it's like board member comments second any comments on this great news we're getting more free money we're on a roll everybody happy with that it's like good news okay so we have a motion and a second any further discussion on consent agenda and all those in favor say aye aye motion to adjourn second all those in favor aye motion to adjourn no I don't think we're doing it we're done so who wants to make a motion to adjourn second all those in favor of adjourning say aye aye motion to adjourn second we're adjourning I'll confuse with Dan on here I know yeah more of them I have this