 But welcome everyone to this month's office 365 productivity tips the March madness completely original We had it first pretty sure Wow, I just I've never heard those words put together like I think it's the only March madness is happening this month though So actually you got a good point I'm not sure you planned it that way, but if you want more March madness, this is your only shot Well, thanks everybody for joining just some real quick introductions here fiddle forward. There we go My name Christian Buckley the founder and CEO of clab talk. I'm based in Lehigh, Utah. So just 45 minutes south of Salt Lake City. It's kind of the tech hub of Utah here It's called lovingly referred to as silicon slopes. And so I literally I walk outside I can see I can see the building with Microsoft and Oracle and Adobe and I'll just five minutes away from my house here. I've been in Microsoft MVP for Eight and a half nine years whatever it is now. I'm also a regional director and I love talking about productivity end user and power user productivity tips of these things that we're gonna be sharing are all No code maybe Some configuration There's always an administrator involved to enable a lot of this stuff not all of it some of it's out of the box But that's me and you can find my blog out on Buckley planet and I'm here with Tom. Hello that would be me and Much like Christian I work with office 365 stuff all day long I have a website one-minute office magic, which is where I store a lot of these Productivity tips in the office 365 realm work for a health insurance company in the Pacific Northwest even though I live in Minneapolis, Minnesota, so I'm just Doing the remote thing like everybody else is of course, I do that all the time it doesn't make a difference, but Just cranking out new tips and sharing with the world And good stuff and most of what we you'll see today We Tom and I do try to blog about this stuff. It will Tom's been doing it for a long time I've been trying to get better about Going and writing more expanded blog posts on it So definitely if you like what you see check out both of those now. We also do keep score As you can see the leaderboard on the right Tom is In charge on all three. So we actually had a tie last time Yeah, it's it's It's pretty incredible But we're yeah, that fell off with with last month So it was Tom Tom and a tie But you know, what's amazing is that here's now our we've done it live Two times three times together. I think three times three or four. Yeah. Yeah, or I think yeah Vegas doesn't count though because we were doing a best of Well, we were doing a best of until you prompted and said well, we're gonna do a best of Oh, that's right. That's right But anyway, so we had oh, that's right. There it is in the score 522 2019. That's right. I did that But you know, but what's amazing if you look at the total the tallies of here will be our 20th And that was my those are my dogs. You might hear Nothing I can do people. Sorry But How close it has been Over the almost three years that we've been doing these these events. So that's pretty cool Just an overview of how we run these very quickly the rules of engagement So we're going to go through we're going to take turns tom and I are going we have five rounds Where we're going head to head. We don't know what the other person is presenting So tom might present on power point I might present on one note and then the audience then votes of Which do you think is is the is the tip that you find most productive like you would actually go and use And I'm just going to say this up front this time. No sympathy votes No, and I and I also I I realize there's a lot of people from tom's company that are here Any threats that tom makes against you that if you don't vote for him, he won't fix your problems He he can't do that. I know his manager I don't consider that a threat. I consider that as An enhancement inducer that may get their stuff fixed more quickly. Oh, is that part of the sla? It could be So we also we don't duplicate so because tom and I don't know what each other's going to present There is a chance and it's happened twice Where one of us is presenting on What the like my number one item is his number three item and so we have backups I think I've got two backups that are not fully formed slides, but just in case Yeah, that's scary. Yeah Audience votes after each round. So we'll launch short polls Always say this no hitting below the belt and tom always says it's below the belt. Yeah And then of course we have the winner that that person gets to Talk smack to the other person for an entire month. So it's pretty rewarding. It's not happened to me in a while, but Well, we'll see if we can fix that this way. Yeah All right, well, let's jump right into things and the sooner I get through this the and tom starts talking that I can go Sort out the dogs though though I must laugh about the dogs as I was just on another recording prior to this And the person told me that they had done a quick one and a half minute Recording of something that they were going to distribute out and they didn't notice that the recliner was in the Background and the dog was sitting there. So like the first 20 seconds The dog was really interested on what was going on in the screen because Dog could see the owner in the whole bit and then the dog got distracted by licking his own body parts in which The person said I really don't think I can use this video now Yes, suddenly well you can obfuscate that I basically told him that would be viral material right there. That's all there is to it And then you have the pg-13 version which you release on the dbd only fix elated there on the corner Yeah, all right. Let's jump into it. So here's a simple one But it's a nice little new newer feature if you've not seen it yet if you're using microsoft teams Is pinning your apps to the left hand rail in teams So microsoft has done a lot of things to improve the Navigation to usability in teams some of the earliest comments that I heard from people are like look, it's too much We see this flood of the creation of teams and all these channels and all the messaging that's out there And so some of the initial questions in year one of teams is the launch teams We're like, well, how do I go in an archive? How do I shut this stuff down? How do I remove all these things? and the danger of Removing things entirely is then well then you don't have access to them. You can't use them and collaborate with them but you need to have a A streamlined or cleaned Workspace so that you can be more efficient and focus on those things so microsoft has done things like They've gone in and they've improved search and the filtering and search which we've not talked about tom One of us needs to maybe do that Just talk about search inside of teams Adding or deselecting channels and teams as favorites so that they disappear from your view So out of sight out of mind if you're not involved with it, you don't need to see it cluttered up Only favorite the items where you're actually in working. You're not again losing access. They're still there or pinning channels That was fantastic Edition here a couple months ago and now you can pin apps So if you have a personal app that you're leveraging a lot So i'm using in this example Good friend of ours matt wade fellow mvp Who is his product at bot very useful? But there's a number of tools that are out there And you can pin that now to the left rail. So maybe you're using If you're a trello user or even planner and you can add the planner even though we know tasks and teams is coming That's all been announced But you can pin that relevant app to the way that you work. So how that works Oh, and I should mention that admins can actually go in and set policies So you can actually set and say well, I want let's say if you're using planner or if you're using your ms project or whatever Like you'll cross the organization The admin can go in and say everyone will have this app Pin to the left nav because it's it's our standard But to to add an app It's really simple You go down and you click on the ellipses there on the right And that opens up this dialogue box and you'll see you know the most frequently used or most recently used apps Of course, you can click on the more apps and get to everything that's within your environment And again as an admin can go in and determine Hey, like if you're unable to add an app talk to your admin about this Uh, you know have that added into your system the The team owner can also determine Apps that are allowed or or not allowed within that space But it's really simple just go in and uh, you know select the app And uh, sorry just it sounds like it my wife is handling the dogs. Excellent Um, so select the app and you know click on it and either collect Click save or double click on it and it will then Add it to the left rail you see at bot added and you also see an interaction there So this it just jumps into that uh, that app or bot experience in this case the at bot If it's like if i'm adding um, like I used adobe cloud and there's actually Some it shows some of the history and some of the different settings that you can do within that experience Um, so there's just uh, it'll it'll pop up there now You can also then go in and remove uh to remove it from that view you just Select pin and when you move away from that app, it'll disappear from the left nav You can also go in if you're the admin the team admin and you can block that app So sometimes that you know if you go in and you're you're using your right weight This isn't what I thought it was or this is sending if it's you know in my organization I'm I'm the only employee. So I'm not worrying about So much about what people are doing in the system because it's just me I sometimes worry about what I'm doing in the system, but not generally But you can't go in and say well this app is it's sending data outside It's not approved through a compliance and so you can block in entirely Or right from this little menu as you can see you can uninstall the app entirely But just to remove it from the view. It's just a simple unpin And that's it pin your apps to the left hand rail Yeah, I I know that it's out there I haven't played with this one yet though because We don't generally allow a lot of third party things out there But this is definitely something that I'm curious as to how it might help our environment. So good good stuff Okay, so on mine. I'm going to talk about enhanced meeting scheduling Microsoft Teams So surprisingly we have a teams versus teams thing going on here. Which is kind of nuts So one of the complaints about Microsoft Teams when it comes to meetings is that it didn't And in some cases still doesn't have quite the same feature parity As you would get setting up an outlook meeting Well, now just recently they've come up with enhanced meeting scheduling And so there's a few new features that I really like because They're ones that I generally use in most the meetings I schedule and now I can actually use them in teams So the first one is when you schedule a new meeting You have the option to have required and optional attendees Instead of just putting a list of people in there and the people are like I don't know what this is for do I really need to attend this Now you can do the same optional type meeting scheduling that you would do an outlook The other thing that I like too Is that you have the ability to go to an all day meeting format. So if you are Doing something that's going to be like eight to five Or it's just like a midnight to midnight thing for something that you want to have on your calendar You can actually set that up now too by just indicating that that's going to be a full day um The other thing that's kind of cute and it's a little subtle But it's kind of nice is that if you select somebody to be invited to a meeting If their name is outlined in pink or red as you see here That actually means that they're not available for that time slot. So it makes it very nice to easily be able to see When there's a scheduling conflict without you having to go to the Scheduling assistant and figure out what's going on there. However There still is a scheduled scheduling assistant that you can There we go That you can use now. So if you go to the scheduling assistant tab at the top of the screen of your meeting You can see where you have your required attendees and your optional attendees It will tell you in red whether that person is available or unavailable. So it doesn't have quite the same Hey, go pick the next time type feature But at least you now have something that allows you to see meeting availability attendee availability from within a microsoft team's Calendar meeting that you're scheduling, which is nice And because I had set this up as an all day meeting It now appears up in the upper portion of my calendar Rather than, you know, something that stretches down the entire length of my calendar So it's treated much the same as like If I note that Sandra has a pto day coming up It would normally appear up here in the top as an all day event So there's some equity now there in how meeting and event situations Show up in your team's calendar much like they would show up in your outlet calendar One other thing that's kind of nice too Is that once you have that meeting created This meeting puts some of the common tabs up at the top that you'd want to see Such as the meeting details Meeting notes, so it's going to hook into your one note And it's also going to give you a quick and easy way to get to the whiteboard So again, it consolidates a lot of those features that you're going to want to be using in a meeting into a single pain That you can easily get to And if you cancel a meeting it also gives you the option to say I'm canceling this meeting. Here's the note. Here's why Rather than just it gets canceled and the people that got invited or like It's canceled. I don't know why it's canceled now. You've got a way to be able to communicate So this information Or this these features that they brought forward into microsoft teams Starts to really give you a lot of feature parity in what you have an outlook And it makes it a little bit more easier to make that mental shift To say do I want to create this team? Or do I want to create this meeting in microsoft teams? Or do I want to go out and do it in outlook because that's how I always do it? So we get a chance, you know, check out teams Check out these features and see if it doesn't make your meetings a little bit more Equal to what you normally do when you use outlook to get to the same point Awesome. Yeah, and one question. I know that people ask is like, well Is this duplicating a lot of stuff in an outlook? And if you've had that question and how you answer that tom um I haven't had that question. I don't think it duplicates anything I think it just makes it easier for you to be able to go in and see Hey, I you know, I want to create this meeting out in teams But it's going to show up on both of your calendars. So it's going to show up in an outlook calendar It's going to show up in your teams calendar because those two are synchronized with each other So it's not like oh, I've got it one calendar, but not in the other They're in both But now you can actually schedule a teams meeting as opposed to like a skype meeting or a regular meeting And you can do it from over in teams and have the same kind of availability of features That you really didn't have And I think that's the key is that uh, so Right, it's it's not meant to You know replace the use of outlook obviously outlook does a lot of other things But when you're working over in teams and you're scheduling these meetings and these video chats Whether it's one-on-one or group meetings and to be able to just the the lost productivity of you know, alt tabbing Moving between applications You need to have some basic capabilities And having that additional visibility. So you're not having to toggle back and forth with outlook to find Are these people even available or are they responding or what does my counter really look like? um, it's great to have that That data right there inside of teams And so if you didn't see it, you know the poll is now open uh, so you can vote on pinning an app or the Enhanced meeting capability All right, and tom you won with 67 percent. Oh, okay. Good. I can start to breathe now. All right So round two So round two i'm going to stick with teams. I'm going to put a little dash planner in there So this is something that sander mahann my co-worker the other day Found and we thought this is rather cool So we use planner for like a weekly kanban style board for the stuff that our overall team is doing and when she went into teams after Assigning a few you know story cards and planner She found in the chat Section over here on the left hand side There was a new entry for planner which had never been there before And when she clicked on it she saw this new page for planner chat And it had a lot of different options up at the top that Or investigation there So the first one that you click on and the one that you go into by default Is the chat For planner and that basically is going to enter something Every time you get a task assigned to you in a planner that you're part of So it's just going to be you know one entry you see I had one on february 28th another one on march 2nd So this is useful to get notified that somebody's done something to add you to a planner and to expect you to do work god forbid but The one that I actually like more Is if you click on the my tasks The my task goes through And shows you any tasks that you are assigned to In any of the planners that you're part of So it groups them into three buckets the not started in progress And completed which is very similar to the convo board style that you Have used if you're into convo But this is nice in the fact I don't have multiple places and multiple planners I need to go to Define things that may or may not belong to me. I've got one shot that shows me everything I think that's really cool You can click on charts and schedules and it gives you pretty graphs and things like that But I tend to be more text oriented So seeing these cards in this kind of format works really well for me Now there is a recent one And then there's an all one that's within that three more item that you see there I clicked on those and I think what it's supposed to show you is recent tasks across All the planners that you've been part of And all tasks and all the planners that you've been part of When I tried both of those I just got the spinning wheel of death That didn't go away after Numerous minutes. So I don't know if that wasn't functional or whether it's somehow I'm part of a million planners that I'm not part of So I really didn't see any usefulness in the recent or the all Uh item that I had up here in the tab portion But the chat in the my tasks, especially the my tasks is something that's really useful So again, if you're using teams and you're using planners I would highly suggest checking out your chat in your team's workspace And see if you have a planner Chat quote-unquote going on and check it out because this is a really great way for you to keep track of What you got going on You know, I'll just I'll add a couple things to this So of the pinning an app if you pin planner So if you're you are using planner heavily It essentially gives you that same view. So having that your quick access into that and having all the different options So that's just another way rather than having to go over to chat and click on planner that way Um, you can make it visible from the left left rail and just pin that app But you're right, you know what that should show I'm not sure why it continues to spin on you But you can if you go into the planner app proper. So rather this Slice this view within teams, but just go into Planners a standalone or you can do that at office.com and you can see other views like the critical path view for example Um, so there there is just you can go in there and kind of filter data based on Person and and then the one last thing that I think is excellent that adds on to the my tasks Is if you're using to do so the to do app on your mobile device will show all of these my tasks So everything that you see in to do will show in uh in planner Um, sorry everything that you see in planner will show in to do Obviously you can have personal tasks and other things that won't be in planner in to do But that's just something that if you want a just another way to consume this information And especially on a mobile device. It's it's excellent There's a there's a lot happening and i'll have to i'll add it into the link into the blog post But tom if you've not blogged about this yet make sure that you add The video that carawanna shared it in her copying the cloud in november Which is the future of tasks in teams Oh, okay, and so it has this animation which just shows their vision and there's another um, you know the future of tasks video And i've written about this i've blogged i've actually got a blog series over on buckley planet Um talking about this my background, you know, I spent 15 years and as a project manager and And so i'm very passionate about that space and microsoft is doing a ton around task management Cross workloads. So some exciting stuff happening there Um visualizing data with ideas in excel If you're like me, I so I use the ideas and power point extensively. I'm one of those people that Um, I just I look at other people's beautiful power points and i'm like, who has the time for that? I mean, you know and and so I would use some of the the old Kind of crappy looking templates that microsoft provided or or I would steal slide ideas from others People's sessions that I saw stuff. I really like that format I'm going to download that slide and then modify it for my own Well now with with ideas in power point is your building it actually Comes up with here's a dozen different look and feel difference and it's all color coordinated and and it's just fantastic and and I I remember thinking this with them. It's like, oh, I'd love to see this in excel and in word and in other capabilities Well, now you have that visualization of data inside of excel And so it's obviously you're working with your data set there To to get started with it. It's the the ideas is at the top right a little lightning strike there um But it gives you recommendations of what to do and actually helps you kind of refine your thinking of what you want To go and present So it helps you understand your data at that high level and then create those visual visualizations around the patterns So to start using it is very simple You select the data set and then you click on ideas And just like in power point what opens up on the right side is that dialogue box With based on that data set and that's a I just did a very generic simple data set there But it pulls together these different variations. So you can scroll down through those And like let's say I I'm looking at this. I'm saying well, you know, it doesn't really make sense to try and look at all of that data I just want to look at pieces of that data And so I can actually go in and Kind of filter the view and say hey, I only want to focus on like the color as that you know pivot data point And so it'll then go in and modify all of the suggested pivot charts Based on that subset of data And so you can thumb through those and say, okay, here's the one that I want And insert the pivot chart and what happens Is that it then opens up a new tab So since I've gone in to refine the data set it opens up a tab It identifies the subset of data that I've selected and inserts the chart Now obviously I can go and insert other things But I can immediately I can go in and start manipulating the data. I can change the look and feel of the chart Turn this into a 3d turn this into a You know a pie chart rather than a graph or a line chart And so you can really start playing with that subset of data And and that's what's great about the ideas in powerpoint. It's not that it's going to be perfect Although if you're like me, I often go with what the suggestion that that looks great Good enough move on But this is just a great way to get ideas be thinking about the visualizations of your data And just better ways of sharing that information So if you want to learn more about it, of course, I've got the the links to the Microsoft blog post about it as well as videos kind of walks you through and and shows you the features But really cool out of the box feature now that everybody should be able to get in the latest versions of excel It's an arresting as you're presenting that I thought oh poor man's version of power bi Well, and that's the thing it's it's a it's a jumpstart into a lot of that stuff if you're because that's one of the hardest parts of Data visualization is like where do I even get started with that? I I don't know what it is. I don't know Right, right. So, you know, it's like, oh, well, you can have you know analytics and you can see Things that you've never seen before. It's like Yeah, that's pretty much the starting point for everything I do along this This realm So I I need stuff like that to get me started to go. Oh, I haven't thought about doing it that way Well, I I remember if somebody was kind of rousing me over You know borrowing the look and feel of their slides for that I'm just like look it was a great design and then they fessed up that it was a microsoft person who created it And they borrowed air quotes You know borrowed the design as well And it's the same Yeah, it's gonna say that's something we call r&d which is robin duplicate That's funny. I've not heard that but yeah, that's robin duplicate. That's awesome All right, uh, we'll go, uh, five more seconds here of the poll if you've had a chance Um, yeah as Catherine says really hard round to choose. Um Yeah, so I you're both really useful That's how I feel about most of these which is also why In three years, we've been we're a couple dozen votes apart It's been fairly even and the lead has just gone back and forth is because a lot of these, you know Like we're both torn. We're both. Ah, that was really good Yeah, I mean I would have voted for christians. Hey Well, there you go. Yeah, I'll have permission to vote for me because tom would have so All right, I'm gonna end the polling there and uh, yeah, I took it 79 to 21 Yeah All right, so this one is a simple, uh one but I I liked I'd like to see more people doing this. It's a great idea Adding an office document as a tab in teams Why am I sharing this they're like we're If we're using teams, you've probably done this maybe tom. Have you done this? Uh, we have done it on a couple occasions, especially during our migration Yep in our migration team workspace There were times where we wanted to put one document that we're referring to on a regular basis Right up front as a tab Well, I love the scenario of the co-authoring co-editing working on it in real time and I So I've got you know stories of when I was a young project manager joined the phone company and Spent my first day frustrated trying to find documentation in our intranet Which if you remember like 1995 intranets Um, wasn't the fastest thing and was literally going through project binders three ring binders Uh, trying to find process flows and other documentation And it was like just just sit down with me point me to it so I could spend my two hours Reading and un-consuming information rather than trying to chase and find this thing well Just in the scenario tom you just mentioned you're you're going to actively be working on something It's relevant. You want it top of mind put it right out front as as a team as a as a tab. Sorry for your team And this applies to any content that's uploaded within teams You can navigate between channels and between teams But I'll I'll come back to that from an admin perspective But to add an office document as a tab It's really pretty simple up at the top there the the plus mark to add a tab to open a new tab And the dialogue box opens with all the most recent or or most used and you can see From that menu of items you can see Uh, you know excel and one note and pdf powerpoint word All those things That you can go in there and add of course a lot of other apps as well But in this case we're talking about office docs. I'm going to add a word And so when you add that this dialogue box opens You can select from the word docs that are there within the current channel the current team You can navigate up and look across those channels or look at other teams as I mentioned Of course the thing to remember is that if You know other people are not members of those other channels or teams Then you share that documentation Then they're going to get a uh an error message. They're not going to be able to view that content that's being shared necessarily or it could change The in fact to look in this scenario What it actually changed the permissions of the content that you're sharing that you may not want to share So just be aware of that as you're sharing content in general I only share content In the channels and the teams where people have access If there's another if there's content that's out on another site a share point site team site, for example I might link to that team but not add a specific document there Just so I don't cause those You know potential security issues with sharing always, you know People are only going to be able to get to the content that you've given them permissions to so if you Restrict that access to you must be able to access this team site Then the if they don't have access they're not going to be able to see the content with them that And there is once you're inside and this is where it's fantastic because I love the the co-author and co-editing When you're sharing it there live then as people comment if you turn on Revision marks and are adding to it. You're going to see those comments. You're going to see the you know in real time and I'm a huge advocate for You know, let's put this shared document up and as we're on you jump on a teams meeting and Don't need to be on camera. Let's sit here and all stare and compare the document together And make edits in real time as we're creating this content if that's relevant So I just uh, I'm a big fan of this Um, I'm an equal fan of uh, of using one note in the same way Um, just let everybody get in there and work on something at the same time and add their comments See your edits in real time can be difficult sometimes to write under those circumstances to be the one typing However, uh, when you're it's kind of that jad rad that rapid application development Your model that collaborative model where you get everybody input right there in real time Don't come back and come back and complain that I left out some requirements of yours If we were all in the meeting together and you didn't speak up, so Exactly That's it. That's that's my item That's that's a cool tip. I like that one Okay, so my round three one Is a tip that is kind of a love hate relationship for me I like it in this but I don't like it in other places So microsoft recently rolled out a new feature for microsoft teams and yes, there does seem to be a theme going there Where you can have read receipts now in the chat And they accomplish this with little tiny icons that you'll see over in my Example here on the left side next to each particular entry Now when somebody requests read receipts on emails I turn that sucker off every time You don't get to know when I read your email However, I kind of like it here Because I like to know if I've thrown something out there has everybody seen it and had a chance to weigh in on it I realized that's the same argument that you can make for email But that's different and it's me so hey But here in microsoft teams what happens is When you Put a message out there When it first goes out you get the little check icon that you see in the lower right corner And that basically means that it's been sent and it's out there for everybody to look at Once everybody has seen it It changes to an eyeball icon If you hover over the icon Eyeball A little pop-up comes up. This is seen by everyone So it kind of gives you a verbal indication or a text indication of what's happening If you hover over the check mark one, it just says sent So those are basically what happens on those now For this particular feature when it was rolled out There's three different settings that the admins for your particular tenant can set up By default It's set to be user preference Which means the user can turn it on the user can turn it off It's not something that's hard and fast locked down By default it's going to be turned on so when you see those little icons That's because the feature's been rolled out They just took the user preference icon or user preference setting for this particular feature And you can turn it off if you want to and i'll show you how to do that in just a second The second option that the admin could take is everyone In a case like that the feature is going to be turned on and you don't have the option to turn it off So if that's something that the organization wants to Push as a culture thing to let everybody know Hey, I put a message out there. I want to know everybody's seen it They can turn it on and you don't have any other option Or the admin can just flat out turn it off and you'll never see those icons even if you want to so If you have the ability to turn it on and off they've gone with the user preference setting which gives you the option to do your settings Now if you're seeing those and you don't want them or you want to see if you can turn them off In teams go up to the upper right corner where you see your little icon picture Go down to settings and if you go to set whoops if you go to settings And under privacy if you have read receipts If you can turn that on and off Then yes, you have the ability to make a choice as to what you want to see in my case I don't pay too much attention to it when i'm in chats that have like 20 30 40 people in them on an ongoing basis But I love it when it's a chat with my team. That's three people So if I put something out there for our little group I can always check the eyeball icon to see hey everybody's seen it I can go ahead and do whatever it was that I was going to do that. I let him know I was going to do But I wanted him to have a chance to say don't do that. You're going to break something so This is a really nice feature. It's not a big deal and Invasion of my privacy is not a big deal tom So tom I've actually so so two questions that I've seen and there's been some conversations out in a couple communities Facebook community There's a conversation about that feature First if you have multiple people and so it you don't see eyeballs So not everybody is reddit. Is there a way for you to go in and see who is not reddit? I see Not all have seen the chat you can hover over it click the ellipsis and see who has or hasn't apparently Riannan johnson says yes, if you click over the ellipsis you can I did not know that. Thank you. Yep. And the other one that people asked was well, we could do this within chat What about with it is microsoft going to do something similar read receipts in the conversations like on channels And the answer for microsoft is no that's not the intent of that of that chat that conversation If you want to know whether people have read something it was unfortunately What are your your outlets for that is to have a poll or you know Or ask specific people whether they've you know followed up, but it's that's just that's not the place for that kind of functionality within a chat Which is it's going to be a smaller subset. You're not going to have you know 150 people in a chat necessarily that's going to be more in the Thread discussion or in a meeting um You know so it's just different use cases there, so But that's my understanding is microsoft has no plans to add that into the channel Discussion that's just a chat feature But yeah, that's that's one where people were asking about this for a while And I know I like like you with email I see those read receipts and I turn that off I just I don't you know, I don't play that game, but Exactly But then again, I'm an independent You know, maybe it's the policy in your organization for those things I I likely would not and I remember specifically Not turning that off when my manager was sending me a message with a receipt Yeah, there's some things that are a few not exactly let that one go through career limiting moves there All right, I'm gonna end the poll here been over a minute here and that is I won with 56 percent Very good. That was closer. Okay, so I'm gonna have to make this one count because I need to take the next two So trimming videos directly in microsoft teams This is something that's really cool. I love microsoft or teams stream I love microsoft stream. It's the video sharing platform that microsoft has in Office 365 kind of like their version of youtube One of the things is you can record a video, but you can't do a whole lot with it once it's out there So this particular feature allows you to trim a video that you've loaded to microsoft stream Which can help if you've got a bunch of babble at the front that you didn't want to have as part of the recording Or if you've got a lot a bunch of white dead space at the end that you want to get rid of to trim it down So here's how it works In this particular example, I have here got a video that runs 52 minutes Everything is looking just fine here But what I can do is I can click on the ellipsis for this video and I have an option for trim video And when I click that It takes the video and it gives me these little handles Which you'll see in the lower left corner and you'll see in the lower right corner so that you can You know trim off part of the front end if you need to Trim off some of the back end You may need to look at the video and get your time sequences down So you know You know what time spot that you want to cut these off of because it's Not really helpful to move these things back and forth for little tiny tiny minute chunks of things But keep in mind that one of the things people ask for in this Oh, well, I've got like five minutes in the middle. I want to take out. This doesn't work for that It's only for trimming things on the front end in the back end So basically what you can do at this point is I just went ahead and Reduce the video down to about 14 minutes by cutting off the first x number of minutes and cutting off the Last x number of minutes to give me something shorter for example purposes And then once I have that I have apply up in the left corner And they'll basically say just so you know You are going to permanently change this video If you've added a Microsoft form survey or something like that You may need to readjust it because it's not going to adjust that automatically So keep that in mind if you've done some of those kind of features to it But you are going to permanently change the video And so once you click okay there It's like it's being trimmed. It's going to be updated soon You can leave it here or you can hit refresh. It'll take a few minutes And once that's done It will basically say hey the video has been updated You can watch the update if you want to now But if you go back to the list of videos or look at the video itself You'll see that it's now down to that 14 minutes And so again, this is nice and the fact that you don't have to take the video out of stream Do some stuff with it re upload it if you want to get something out of the middle Yeah, you can have to do that But this makes it to where you can get a lot cleaner Videos out there on the front end in the back end if you had Stuff there that you really didn't want to have part of the Part of the recording that people are going to see so again I think this is a nice use build usability feature for Microsoft stream And if you haven't used it, uh, definitely give it a shot I so wish I could talk about some stuff that's coming up, but I but I can't One of these days I will get to be an mvp and I will get to know those cool things that I can't tell anybody about You know, I I'm I'm so gunshine being careful. I'm not same thing While you were talking I was going and looking to see Wait, am I remember is is any of this talking about out there like no, none of it's public dang it Yeah, I could so give him some cool context here Uh, all right, so next one uh quick and short, but very cool. Uh, this is more of the automation stuff. Absolutely love this this capability Go move Is the powerpoint presenter coach? Yes, um really cool feature So let me just say what what it is. It's exactly what you think it is. Uh, it'll actually While you are you go in you practice you talk to Talk to the the the presentation as you're flipping through the slides And it actually goes in and with the artificial intelligence It captures your voice and you're the slide movement and with the builds and provides feedback on the presentation Your ums and ahs to all the pregnant pauses in there Um, it uh, just like that I did that for the presentation purposes And then provides you stats on this so if you know that you only have 15 minutes for this presentation And you have something like 127 slides For those that know Richard Harbridge, that's the real world for him That's how he presents normally in 15 minutes like 100 slides. It's only a slight exaggeration there Uh, however providing you data back there. It's fantastic. Now just to be clear This is through powerpoint for the web and it's still in preview But it's out there. You can go play with it now So if you have your license has the web versions most licenses have that if you have uh e3 Uh or e5 you'll have that Uh, I believe the f1 products the front line f1 f3 also have access to the web versions of these things But go take a look there But it's something that you can go and uh, you know as you're creating new content It'll actually give you suggestions that you're building that content sort of like the ideas as well as the ability to go in and and give you feedback on On a built presentation And as you're actually recording that or as you're you're building that content and want to present it and say Does this make sense? Is this flow is my you know too much text? Too many visualizations and then give you data back on that and it's pulling some of this data across you know other presentations and You know other patterns that it sees from what other people do Obviously it's not sharing data. It's not uh, you know sharing anything that you're Uploading or reviewing uh outside of your organization or even within your organization. It's all personal But pulling data and best practices across all of those other data sets Bottom line This is one of the coolest features that microsoft has come out with Like a very very long time I said this we've talked about this in the past But some of the the coolest features that microsoft is doing are all the ai based if you start and look what we talk about productivity You know if we don't even have if we don't have at least a couple features that are You know ai based then tom you and I are not doing our job. Exactly. Yeah, this is this is one of those things that I haven't used it yet because I haven't done I Really haven't done too many sit down do a full presentation Like 30 minutes or an hour or something like that Because of migration stuff and vacation things like that But to me this is one of the coolest tips that Exists, uh, I just think it's so cool that they can tell you your pace or you're gonna finish on time You know, hey use the words, you know, you guys May not want to use you guys maybe you all You know or like that was brain dead because you showed that in your example And don't use the word brain dead. Okay Those are things that are just so invaluable that people are thinking. Well, that's just the way I talk You're gonna need to change the way you talk. You know, that's that's actually a great point tom What I haven't tested out Is like that one of the tips that you shared a year ago In fact, it was in your list of items from the the the share point conference last year Was the the the language edits like my guess and word Yeah, and I wonder if it if it follows the same capabilities. That's that would be an interesting Probably pretty close. Yeah, but yeah, yeah this Y'all need to be voting for this one. It's just all there is to it. This is cool I'll end the poll here. We're at uh, as we get to the last one and yeah, I won that one 73 percent. So Thank you even more, but yeah And uh, yeah, and douglas said, I hope they made a hefty donation to toast masters. Yeah, exactly I think I think they they have tapped into the collective unconscious of toast masters. There you go. There you go Trekking those pregnant pauses there Okay, well, you're gonna win this session So why don't you go to round five and see if you can absolutely toast me here one more that I absolutely love and it has a short demo So I'll uh, hopefully it'll work with the webinar running because it uses the microphone But we'll give it a try here and that is the new improved dictation in word And of course, it's already there. There's the dictation that's been around for a while, but they've gone in and made it smarter uh, and I actually had my text. I have removed it My first line said this period Absolutely period rocks period So I was playing with it. It was actually was telling my my uh, daughter who's in the works for a reason Regents hospital in there in minneapolis and and my son who's down south of me here that are Was sharing like hey, you guys need to go and play with this. It is fantastic um, so the I was just amazed at how accurate it was now I'm still trying to figure out some of the hot keys for punctuation But if you're writing a lot of content like I do, uh, and let me share this let me attempt this Um, just to show you So it's really simple here new clean word doc Just do you go up to dictate and what it does it turns on the microphone starts recording? And we'll see how accurate it is now there. It'll be without punctuation You can add like pause and say comma or period for those things or you can sit there with your fingers on period or the The return to uh to hit the next line But even having one flowing free flow of paragraph of text And and be able to sit there and speak it versus write it is just fantastic. So let me just turn that on Hello everybody Period There we go And of course everything that I say will come out and let me try something a little more complicated Uh, uh, or as tom says Oh man, this tip is going to absolutely crush my next tip period Actually, you're right. It is I'll turn turn that off there as you can see how accurate that was It didn't used to be this accurate So what's great about this is uh, so it's out. It's an outlook as well as I started using this in word Um, it's like a lot of people like I I type with I I never took a typing class in high school Uh, so I type with five fingers I can type about probably about 60 70 words a minute Fairly accurate, but my mind moves much quicker that I'm able to type and to be able to sit and And just dictate and write content this way is just fantastic. So I'm a fan Not save that close it down Very cool little feature Definitely very cool little feature and if this were a golf game, I would just say I'm just going to do a pick up my ball and give you this Not even presenting here, but just to keep it fair Let me So my last tip and the tip that will get smoked by the one he just gave us Is again a microsoft stream Um tip, but it's allowing you to use the same url for replacement Video so this could be a situation where You may have like five hr videos that you want everybody to use and you need to go refresh at the end of the year But you really don't want to have all new URLs that you have to go figure out where we're all the links place the whole bit This feature allows you to put that new video In the same url space as a video that already exists So you don't have to change any of your documentation any of your links that you've got out there It's just now they'll click on the link and they'll go to the new video that you have out there, which is really cool That's a really important update Yeah, so this is a continuation using this the last example that I had where I had the test trimming video That I brought down to like 14 minutes from the 50 some odd minutes that we had out there And it's got this url attached at the bottom But I'd like to put the old video back out there, but I don't want to have to replace all the different places where it's pointed to So now if I go out there and I click on the ellipsis icon in addition to the trim video I also have an option to replace the video And if I click on that it'll say I can drag the video up here to The slot where it says browser upload or drag video It will tell you the things that'll be deleted The things that will be disconnected such as forms like we talked about last time But it will also save view counts details options permissions things like that So you might want to look at that and go yeah, do I have to do any You know tweaking of thumbnails or is there a caption file I have to work with things like that But you do have the ability again to place it in the same slot So in this case, I'm going to take my original video that was like 52 minutes long Drag it into this particular thing. So I've got my test replacement video Go ahead and click replace And then what's going to happen is it's going to pop up my normal screen that I would see when I upload a video But it's going to tell me it's editing the test trimming video Now it's uploading the test replacement video into that spot And now it's replacing the whole video. So it's going to be Overlaying and when I get done now when I look at it in my list of videos for this particular channel It's actually out there with a 52 minute video again URL is exactly the same So this isn't something that you would use like every day but if you've got A significant part of your company or processes that are using videos That need to be updated on a regular basis and they're linked to from various places This is a lifesaver in terms of being able to update content without having to update A dozen pages and having broken links that you know, you forgot to touch. So Cool tip not as cool as the one that christian just presented So throw that voting up there and we'll call this a good session Well, I would say that, you know, they they added a really cool capability And yet they still didn't fix those hideously ugly URLs They are really really ugly No, you know, this is uh, so I mean, I know it's a completely different thing But like when they uh, so slideshare, which I've used for a good part of a decade And they removed that ability to swap out videos Uh, you know, just as the pain in the butt or you know, if you find that, uh, like I've uploaded Versions of this where I'm just like, oh, you know what we we made modifications to something some slides I have to go and I've already shared it out. I've already had 50 people review it and now I've got to Delete that one point people to a new change to link super annoying So how much did you win this round by? Um, Four more seconds three christian that other guy Just that other guy now I personalized it. Yeah, I won that one 76% wait I have one more question for everybody before we leave here. Let me launch this poll and I'm going to allow the panelist to vote as well And this is why I hit below the belt christian, that's all there is to it. This is why I hit below the belt Oh, this is what I put up with people to do this Two people are admitting tom that you paid them. Well, I was one of them Uh, all right, I'm gonna and I'll end that that's just okay. I just wanted to have some data some proof, you know There you go. There we go. Yeah. All right. Well, thanks for voting on that. Uh, so overall winner I took today. So thank you very much everybody for voting on that Congrats very good tips. Tom and I will be back for the april efflux on april 22nd What does that word mean? I don't know. I'd have to go look it up again But it's yeah, I was gonna say I have to go look it up either because I don't have a clue as to what it means I knew it one time and then I thought of a completely different. Uh, so I know what august is going to be now So, uh august acrimony Oh, I like it. Yeah. So everybody so join us on april 22nd. We'll we'll do this again For everyone. Yes, the recording will be live later tonight I'll have this up on the buckley planet blog Which will link to the recording to the slides so you can download all of those get all the links all the information And there's also if you've not checked it out If you go to buckley planet up in the top and the nav click on productivity tips And that will take you to every single one of our recordings and all of our slides And there are hot links to the timestamps within each video. So if you only care about That tip in the middle of the video you can jump right to it. So Sounds good. Thanks everyone and uh, we'll see you next month. Thanks a lot. See you later tom. Bye