 6.40 p.m. Happy Super Tuesday, everybody. So first of all adjustments to the agenda, okay I don't longer need an executive session after talking to the principles Okay, I think we should keep it on there to Know what we to discuss a person no matter We need to do a check of our board organization to make sure we know exactly So I'd like to go over that this and make sure because we have a Janie Yeah, you know step aside. I stepped aside for negotiations Right, just want to make sure we know exactly who is a sign and make sure we assign sure we can we can we can we can do that And we can do that in board comments. Yeah, maybe you can also go over Yes Number seven I love to read student essays that's out of the Rochester I love to read initiative and we selected three top essays and the prize was they could come before the school board and read their essays But we're gonna put that in Rochester, so they don't have to That would be that was that that would be sensical Alright After the report updates like nine four one to start talking about the annual meeting absolutely And again, I mean we could just take a five or seven minutes on that. We don't need to get any big discussion Right. Well, let's just Yeah, we can do that. What's we can also just put it right in right in with annual report up. We can change that annual report slash meeting They definitely relate Do we have times for the superintendent in the business manager? Okay, so what do you five Okay, so we can strike 8.2 as well. We'll just have the report I'm assuming that the the principal's report is Great Okay, I'm assuming we would want to make that to be eight point well the new 8.2, but how many how much time do you guys want that? Okay Do the times look okay, they were kind of they look fine to me Um Okay, then the consent agenda we have to approve minutes We just got handed the minutes of the February 4th regular meeting Yeah, we did we not approve The 6th and the 7th Yeah, okay, so we're only approving the minute the regular meeting minutes of February 4th having already approved those minutes of the February 4th meeting Copies have been distributed. I Read them online. I thought they looked okay Does anyone else have any discussion? Comments corrections additions donations Hearing none I entertain a motion to approve the February 4th regular meeting minutes as presented Motion has been made and seconded to approve the Regular meeting February 4th minutes all those in favor signify by saying hi. Hi opposed The minutes are official Okay Board comment as far as let's let's start with the Thursday the Thursday overview Oh I can talk about that Screening committee And it was a very good group a very broad-ranged group A lot of discussion And we got down to three candidates that had experience or just And Thursday is going to be as I said, it's basically a drive These are not substantial It's a terrible word. It was used by it was not my word is used by the School board association to sort of helped us Do all this but it is very quick. It does get a sense of how quick he's going to be in all these schools It's a really walk I'm personally very excited about this candidate. He's young. He's very energetic He wants this job of this s you He is like no other positions. He's from Loyalton. In fact, I just did max today Two people Kelly Kelly walked up to me and said, oh, yeah, my parents know this family So he's known he's done pretty amazing organizational change and educational change and Leamstone K-12 for the past several years and It's been sort of proved to take a superintendent position and So I do hope you know, he'll be in Rochester this is schedule He'll be in Rochester from 8 to 845 on Thursday morning, and then I'm Shuffling him between he'll be here at 9 So you've been taking a tour and just maybe meeting a walk around with a few people I think I don't know if you're arranging for People to meet But it is very fast fast fast, and I'll be dropping them off on Sharon will be picked up by another Community people The rest of the schools to be journey You can have a map in our school reports. You actually see how big this It's it's extraordinary. I'm sure Bruce had no idea I So that's what's going on Thursday Jamie I do have these Christie Three members of the RVs you full board Carl Megan and then alternating between Jamie and I but now it's just No, it's We went in that The board does not really does not reorganize by statute until the last board has had their annual meeting That's the law So what will happen is if there is someone that was voted out or did not return to the board in One of the towns that had a meeting today or last night that boy that position would be filled like a resignation From any SU board the SU board does not reorganize until the last board has had their meeting I said a message to Kathy and that and in that thread earlier today But yeah, that's not there's no It's the You know the towns it is the responsibility like like we've discussed before it's that We as a town decide who we had three representatives because we operate a school We get to decide who those three people are and then all the only obligation We have to do is to minute that and note that to the to the SU So if we if like when we changed and Janie wasn't going to go to SU meetings We told the SU I told Don and we've been through it Full board here or we're just talking about You can Be So Why is we in Goodrich here No, we went right into the consent agenda. I'm sorry. I totally skip that let's go back and let's let's circle back and do the initial The stock reach folks to understand what that was about and how that relates to everything Yeah It's about the Global warming issue It's basically yeah, but it's the integral focus on these issues in all considerations It's the town of Rochester Which is that's obviously label is the town of Rochester show you this so I'm curious about, you know, whether that's just Or it is also talking to all of us that we should make this a high priority in our decisions So I think it's something that's very much the board to think about in terms of this Whether it is from Rechargeable grass trailer to what kind of Oil furnace or There wasn't anything The number of times I've had that have addressed climate change Non-binding So it was when was this was this a warned article I Certainly we had Talked about, you know green initiatives and something we wanted to cover our retreat our last retreat so we can certainly Strategic planning should probably involve the environment around the building your strategically planning for Is there any other public comment? All right Let's jump into is there any other board comment then let's jump into Bruce's report We went to pass you did not pass Stratford was today Quite a bit I Thought there was something about the movie wanted to instead of having the kids educated in town to have K through four and one Kind of like And then Stratford Stratford was Their money It's just The other Right You know furniture Do this in a united way You know, there's some there's some other ramifications not necessarily here, but there's a Washington schedule All those things We're surrounded by cases now So anything you didn't get a copy of it Scary Spring break Yeah, well, I mean the Guidance that Bruce sent out, you know specifically says that if you've you know If you've returned to Vermont from Iran South Korea Japan Italy or China, you're supposed to be calling the health department and letting them know that I got an interesting memo to a mailing list of people that are Google suites for education administrators that talked about pointed out a survey that talked about especially with teenagers The amount of germs that are on cell phones and the idea that it's not just washing your hand That cell phone that you take in the bathroom and you put down on the surface where everyone else's stuff is and everything else You know are things that you know, we need to be Aware of just that there's a lot of you know, it's not time to panic. It's not time to Wrap ourselves in saran wrap, but That's All right To the area or problematic for the area There's also the opportunity to apply for some grant funding for some of the area Urgent Go to the next Next meeting then Yeah And the same gentlemen from next Monday The information from me We actually had a great morning We're very calm and collected that sort of our job to educate youngsters Basic hygiene issues with word amounts to an elementary school. Well, at the same time not Brightening them on The reality is that the virus is not We're both planning on ways to keep the schools open if we have a number of adults who cannot come to school The CDC is giving us great advice This is passing along Useful advice as soon as it gets it as I said the goal for us is to try and keep kids healthy Keep our adults healthy and open our keep our school. But once you have to close the school and impact so many Situations nurses can't go to the hospital. He would get work to bring out in power truck drivers They've all got youngsters to take care of so The goal is to just look at our Every day procedures inside of our school from the perspective of hand-washing Staying home as you're sick. There's a term they call social distance and when schools are a little guilty Oh, we love to get kids together in big groups and you know hold hands and Say goodbye on all that good stuff. What we're trying to do now is say we have to do these things that are important to education We're a little more distant So One of the things I found interesting I just want to share it because I've been sort of shaking my head The folks who wrote this article must know teachers very well because they said what you need to do when a teacher gets sick Is to have them immediately What teachers tend to do is go to the office check in and tell people where they go to the coffee or make a few extra Poppies for the lesson and walk down the hall and tell their friend to walk And if they do have this virus they've just walked through all those areas And I thought they don't teach you really well because that's how teachers exit the school So All right To guarantee that We actually had some of our In terms of All right, any other questions for the administration all right discussion item was 9.1 the Envision Rochester group The School building And it is not only our committee but number of other committees are looking at Brainstorming on uses We're very beginning of brainstorming state So We just want to make a step back and just make a quick summary if you look at the two buildings you really have four You have the south part part of the elementary building and then the north part which emphasis the the gym and Then you have the high school building which promises the West portion So As a school what you really want is The north end of the elementary West end High school and then one of the other pieces And now we understand that you know we want to have one We're envisioning that You know rather than spending a lot of money for capital expense, but these are useful It's a useful configuration right now the other piece of whichever building you choose is easily Easily isolated from the school from security standpoint Now we're just in the gathering information gathering state right now, but we know that we're identified issues Some of which are Identified with your engineering stuff, but I mean there's things like A hazard navigation part one buildings is in the portion of this in the floodplain We're looking at you know, there's energy considerations. There's certainly High school building But there's also There's more organizations that are going to major projects for energy There's efficiency or not There's a lot of work to do there's a lot of legwork Willing to do the footwork to go and make it Investigations the same the ideas and such we understand that probably the piece that would be taken out of that was not Peaceful would be kind of part of them The town invisible building so there's lots and lots of issues to Work on and identify that's outside the scope of what you're looking at We also realize that it will make it easier for you The It can work out how to use that piece or share a piece So I think it will be kind of women's situation. So we're looking for is See if you're interested We can cooperate Any official section but some cooperation Investigation of That We also would like to look through a some tours and Have access to your engineering report and such so just wanted to get a sense from the board This is something you're interested in Sure I think the three items that are listed as our agenda The top subject areas was the ideas for repurposing the school and to make that A public outreach, you know within the combined communities In the in the form of brain-storming sessions I didn't even find out what the public buying is for repurposing the high school building I'm not going to buy these sections of my mind and to explore options for ownership and To you know Basically get the blessing of the board to have this group motivate to work with the board We've got to be presented in front of the Rogers just left board and they gave us their blessing to go forward You couldn't go home without also approaching you and asking for Some sort of blessing so that this group can function and form a way to you to gather information and Let us know what you need in terms of reports and take it one step at a time This is not an official Just to have a community It's not official But we want to work with the board to present ideas and such An opportunity since your Since you're Does anyone well we can certainly let because this is kind of going into the community engagement piece we can Anyone have any comment or I'm sorry I was but first of all let's talk about the time for a minute. Do we want to do we want to continue to extend the time? So I mean clearly I think this is a very exciting opportunity to have some Community engagement some community members that have some passion about some different ideas of what could happen when you build in There's no decisions that they're gonna be making by any means That's that's going to be between our board and the select board, but this this gives a lot of Excuse me for them to do some delay work and to be able to have some meetings that they throw out about your different ideas To talk about what is some of the community buying for some of these ideas? We have town offices that that potentially could go in there. We have people looking for senior center space We have people looking for childcare space. There's a lot that we just don't even know about and I think this community engagement group would be a Great asset We really need to know the community engagement for both Going I want to clarify that they are a separate group and now we're still wanting to get rid of one of the buildings That That was that that was one of the things that the report was designed was was a charge to look at Decided by anybody But but out of respect for the way the town to work together with the school buildings We're here, you know to say that this is as part of the community engagement more interesting and we are open, of course To stop bridge people Joanne I'd like to have the Blessing of the board to form a convenience stop bridge for the divorce of this So I'm gonna start my own committee. I'll call it the divorce committee and we're gonna start this tomorrow May I have the blessing Community members can start with every sort of communities Because Communities With a closure of one of the Rochester buildings we that's why we said yes, and you know I'm not disagreeing with you as a matter of fact I think I think letting the Rochester community having to have a discussion If the board Let's let's let's take a deep breath for a minute. Let's go back and remember how this works if the board the school board chooses to Not operate in one of the buildings if the school board chooses to only operate in one building The first thing that has to happen is the town of Rochester has the opportunity to acquire that building And it's underlying assets and debts That's fine for $1.00. That's what these people want to talk about they can talk about what they're gonna do They're $1.00. Can we say one building not half the quarter in this and that one and a half and three Now as a board as people who are voted in to represent the voters of their town You are not going to do that. You're going to do what you guys feel That's absolutely not true at all. What we're doing is what we're doing is It's the town of Rochester if when the school board says we choose the elementary building or we choose the high school Building the town of Rochester has the option to take the other building in statute for a dollar And this committee seems like they're interested in exploring that possibility, so I'm not sure Anyway, I mean Yes They're not setting policy they're not setting procedure. They're not making decisions for the board They're going to do some work and they'd like to Participate the community Correct This is not anything to do with We need to be recognized by the board chairman to speak You can start a vision stoppers just like they start Okay That's We can't afford in general the principal as we can't afford to operate to build So that's that's that's been the goal and the direction That we've been moving towards yes First of all as a general thing I've heard nothing But great things about the Envision Rochester. I mean it wasn't just but it's not just I think to replicate what they're doing in Stoppage would be great. I mean it's not just a school committee. How many committees did you guys come up with? Multiple committees of doing different things to envision Yeah, I mean and I heard the way it was organized everybody having had input I think it's far more than just a school Participate people from other towns who are interested in some of the same Focuses that because we're really a clean town area of coming to that meeting and are participating on the committee So we're not just because it's called a vision Rochester does not mean we're isolating But I just want to say that the first one of the first Topics of the agenda that group was to explore options for ownership for the building that you don't want All right, well, we're not to make it to say you have to settle a building that is not our scope It's just if you are going to be getting rid of one of the buildings We are interested in the options for ownership and in repurposing that building not to say This is going to be repurposed for you know another kind of education adult and or community college or whatever But we want to explore and explore the community because we are all in the same community and we're all benefit Yes, so just quickly as far as the what I mentioned the peace, you know there's if you're facing with And we're looking at It would be cool Both town and school if there's coffee a piece of one of the building that's shared That doesn't mean that necessarily the school owns it but it may it may work into their overall plan and keep them are having to having to Invest in capital funds If they know and happily Agreement that they can share So we're just trying to present more options I guess one of the stimulus is that you know sort of operating in the back Not knowing what else Absolutely, and I think if you were at the last meeting where you watched the orca media broadcast of the last meeting one of the one of the items that We talked about was you know just What you know what the next steps are going to be is the building committee finishes reviewing its report and that is community engagement across both communities with with a guided and Hopefully mediated conversation. I think there'll be space for everybody to talk and feel as they were heard Hopefully feel that they were heard and we'll be able to to move that forward and hear from both communities as to what's going on Oh Shanks I do think it would be good for or a member of our committee to meet with the building committee. I think that's the way we'll be able to share. We now seem to be in a meeting together. Let me talk you about that in the next little bit. Well, when that starts to happen, they've been open meetings, though. Good? Yes, ma'am. I'm Rachel. Hi, Rachel. So related to that, I have a question about whether or not there is a big plan for the next building committee? That's something we're going to be addressing in a minute. There's been some hold-ups, some of which have been my fault, because I can't make my email work. But we'll be talking about that in a moment. And it's also the building committee is just one step in the whole process. So we'll be talking about that in a minute. My follow-up question is, on behalf of the Indian National Chapter, I'm not on that particular committee. But the real key date I'm looking for is when the community agent facilitated that for what happened. Because my job is to reach out to my team and promote it and make it so that the bodies in the room can have that conversation in a good, comfortable, positive, and facilitated way. If we're going to transition, I can explain. So I reached out to two recommendations that were given to me of possible facilitators. One woman was pretty brief in her process and said she'd send her proposal. But the second woman, who has the most experience in the current school merger and community merger work, meaning post-merger work, because it seems to be a common thing around the state. We spent probably 45 minutes on the phone. And she was very thorough. And she apologized for not being able to have a proposal tonight. She'll have one for our April meeting in terms of costs, then what comes with it. But here's the outline of what she recommended based on the feedback I gave her. The first steps would be actually forming a community agent group that made up of all the stakeholders. That means teachers, principals, board members, kids, parents, community members from both places. And she would walk us through how to form that committee. And then from there, that group would talk about the planning process, which comes with some training around how to facilitate those community meetings first. And then there's a couple directions we could go. And the one she recommends is you actually have towns individually first and come up with the overarching question we ask. She and I discussed, and it can absolutely change, is what is it that each town views as their educational future? What do we want for our kids? And let the towns go through the brainstorming process facility individually. And then she would help us compile that information, and then we would have a larger together meeting and talk about what is that look like next. And then the work comes back, and we figure out dollars to sense what these different options could involve and what we need to do. So her proposal will outline all these steps. She asked me if I did it on how much we were willing to play. I didn't know the answer to that. But she said she works with force, meaning when she sends us her proposal, we can say, that's not right. We're thinking more in this amount. So what would that entail? And would that change anything? She was very open in that she could not take on a new community, set of communities until now. But that would give us a good chunk of time to work through the process and get people to the table so we can have stuff, options presented for the fall. I know one of the first charges we had about using a community engagement consultant was that they would have strategies of how to actually get a broad range of use in each community and getting those people to the table, because that's what we're looking for. So she talked about, when you form that community engagement committee, she talked about how to get those people to the table. It includes phone work, it includes knocking on doors, it can include coffee conversations, it can include quite a different, wide variety of strategies she should use based on community. That community is charged with giving the tools to get people to these two separate meetings, and then they end up. And so obviously, I did clarify with her, while you target trying to get a lot of people at the meeting, like Bonnie uses the example of every seventh registered voter you call out and personally invite, it's always an open meeting and more than, but you want the more people at the table, the better, to have all the voices truthfully heard. Yeah, it does sound very good. She came very highly recommended, I called a couple other school districts that she said she worked with, and they. Yeah. Can you name which districts they work with? She works with Median School District, which is where she first came recommended with. She's starting in Addison. She did work with Essex. She was actually kind of excited at the opportunity to work with a smaller, too smaller community. So her, I mean, her name's Stu McCormick. And it, McCormack, not Median. That originally sounded. Good. Good. So. Okay. That sounds really good. All right, she will have a full, like, DTL with me, and she apologized, but she was working for some stuff that's in town, it's for town, anything. So. She was a little busy. Well, especially, she's working on Addison, they've got quite a lot. She's just starting there, and that's expanded from a different conversation that starts in Addison. Wow. She was very honest about that. That's great. I mean, like 12 seconds left. All right. You can tell people have worked with the time to push her on. Yes. I just wanted to, I noticed in your minutes that Rachel had, at your last meeting, mentioned the working challenge, community challenge grant that got awarded. You might have read something about that in your paper. And I heard from John Jerome, who is our administrative head, a part of the consortium with Stockbridge Nation Initiative, and this community engagement that's with us is essentially what this is about. And the first extended outreach to involve the community is on March 25th, and it's going to be held at the back of school. So, the five subjects that this particular planning grant has addressed, we will then, we're working with the Federal Reserve Bank of Boston, that's the funding agency. So, we just got the $50,000 planning grant, and that's going to lead to a larger grant, the implementation grant of $300,000, $100,000 a year. So, right now, the consortium has involved Rochester and Randolph and Chelsea and Bepple and Brookfield. But Josh emailed me and said, we heard that Stockbridge may be interested in this. So, we wanted you to know it is not too late for Stockbridge to join in on this. How do we do that? I brought this for you, but the first meeting, March 25th, is going to be at the Bepple Middle School, and they're doing right because it's free food and free childcare, so they're registering through Bepple University, you go to that website, they sign up, and then I brought this for your own minutes, but we're happy to have Stockbridge. Thank you. Thank you. All right. Anything else on the community engagement update? We don't want to have other questions of things. No, I do not. I'm sorry, okay. Okay. Yes. So, may I update our volunteers with estimated dates and process? So, I think the board has to approve her proposal, does that make sense? Like, it does, I don't know, I guess it's not really my decision. We don't have a proposal. Right, so she hasn't given us her proposal yet. Right, so we don't, we... Do you have any information on if you're comfortable with that? That... May I mention on commission? Yeah, I think. I mean, this is a public meeting, so... Right, right, right. I mean, I think that this is part of... Your book, Investigating, that was looking to add to the process that's going to begin in May. The general overview, yes, so just keeping blockade in it. Yeah, that's what I'm going to... I think having a, you know, but getting some general information about a time window is valid and valuable. Certainly, I think people will ask me about that. Once we actually have people over the board when we're discussing that in detail, this is what she's suggesting we do, and this is the cost of what she's suggesting. Right, and this is the timeframe in the window that we're hoping to accomplish in this, this, that, or the other. Could this be done in a four-time meeting, or before the last four meetings? School, my hands are down. The proposal will be discussed and hopefully approved in Delgoth and at the April regular meeting so that we would hopefully be able to, at the school meeting, you know, I would assume that once she's booked, we can get the information, I would think we'd be able to get the information on the calendar and be able to announce that at the school meeting. And a little more, a little more vehicle meeting. Or just maybe it won't be a lot after we vote on the proposal. Correct. Yeah, I think this process would be quite a long, or quite a long process. There's a couple of weeks. There will be six months to leave in. Are you kidding me? The example I had to ask in her about is not a school district because that's the one I'm most familiar with her work. And she said that process took, I'm gonna have both buildings open for another year. Paying for heat, paying for electricity. Well, I don't think that that's necessarily, the question that she posed to the, this community engagement group was, was what does each town view as their children's education for the future? She got that. The building should be open or closed. She does have a knowledge of the building situation. I guess maybe that's my question for the board. Do you have to do that again? I think we might. I mean, I think that I don't imagine that, I mean, we're going to be getting a budget that I assume has operated for the 2021 school year that has operational costs for both buildings. Is that correct? Yeah. Really? Well, this is a good point. I hear you. We are overdue in the decision. In some ways, I think people could say we were overdue in the decision. In some ways, even though we've gone through this process, we're now actually starting another process that's similar to the building issue to go through the community engagement to get through the decision. I think that I think I, I mean, that's- We're kind of at the same point as we were when the building closed. Well, I, I, I, I, you know, we have a lot more information, but I don't feel meaningful. Well, let's, let's move into the building committee, the building committee piece of that. And, and, and, and, and, and, and solve that decision. So here's where the building committee stands. One of the things that I found out today going through and trying to dig up some documents was that somehow in the course of, since the February meeting, I turned moving files into from one, from one inbox into a folder into a forwarding rule. So a number of the, the, the emails from people like Joanne and Robert Gardner saying, say, are we gonna do any more of this building committee? What happened? I got ignored by me because I didn't see them. They bypassed my inbox completely. And I apologize for that. As far as I see it, and I sent an email out about this today, there were the two reports that Ethan asked for at the last meeting that are public, you know, public knowledge that have been shared. The board, the, the building committee, the board can say, okay, the building committee gave, gave these two, they gave these two reports. I've heard back from a number of people that are comfortable saying, just let the, let the, let the board have the two reports. The board, the board at its, at its pleasure can, can say that the building committee is dissolved, it's done its work. One thing on this, just because you're part of the community may, would it, sure it was better if I or somebody else acted as chairman for this discussion. Sure, I was just going through the, the options and trying to, trying to frame that. Sure. Just because you're a party of this. Sure, absolutely. Sure, so the, the, the, the, the email I'd sent out said we can, the building committee can convene another meeting to, to decide, you know, this is the report and this is what we wanted to say. The building committee can, you know, decide that they're not, can do anything more. And that the, you know, it's the, the information the two different reports that were presented that the board has, the board can do with what it wants. The board can decide that it wants to, you know, dissolve the, dissolve the ad hoc committee. Does the board have to do with that? I'm looking at it. Okay, they want to be in. Sorry. And we can print them if you'd like. I think that, that there was trouble getting complete consensus from the committee and I don't feel that any additional meetings is going to provide any more consensus. I think the best thing for us to do is to, to present these two reports plus anybody else's comments, additions, deletions that they see maybe was omitted from these documents or that they don't like those in this document and present them all to the board as this is the draft and this is as far as the link that they could get. I'm looking at both these reports right now and it's a little confusing because they look very similar. Yes. I have two of them here, they just need to be copied if that's easier than printing or. That'd be great. I do also, I have this one which is three and this one which is two. This I printed out today from your email and I'm going to take a quick look at it but I really, I printed out the email that is one comment that's the other one. We got to take you to this. And I do have an email that had, was basically Rob's additions that he feels. Can we get the copies? I felt that, and I'm not sure if you included those because there are. I think I did, but I haven't. Are we getting copies of these? As Ethan said last month, more paper is here and more paper. I'm a little confused about his, I mean I've seen Joanne and Carl talk to each other in terms of being on the different sides of these two reports. There's no names on these reports as far as who's on what side or who's name goes on these reports. It does seem like that. I don't think that would be necessary though. We don't really need to be pointing out specifically. No, I'm just saying is there a spokesperson because clearly this is a disagreement and it seems like I just don't know who's before this group. Well they were both written by Carl. Well none of them, any of them were written by Carl. The one I wrote was based off of the last meeting that happened in December. Based on the direction that we decided for the community. And then I mean that some felt there needed to be a narrative to go with it. And so then there is a narrative written but people don't agree with the narrative. And I think, I'll be honest, I think this should be a fact presentation personally. Because that's what we were charged with. But then we were tasked last time to meet again together to decide whether we were gonna present two or present one and because of Carl's email situation we did not meet. I do feel that the building committee did find the task to be, it was quite a hard task really to, and we really found a lot of, there was a lot of people at the table that just came from a lot of different perspectives. And it really all kind of came out on the table and I think these reports with these narratives do help to try to understand some of those situations. There was some talk before I remember of saying if, whether the reports talk about the divorce of the merger or not. And there was some talk that there was some financial numbers included in that and the implications of that have happened. Right, and as the building committee came back on, I would just like to say that it was frustrating on the internet because we were actually given advice by our superintendents to not do it. I'm not gonna, not do it by denial, so just, we were told that it was not a good idea to be putting our comments and whatever and, reply all versus replying out. Right, so there are people in the committee that didn't answer. Willis didn't chime in, there's a lot of people. Willis didn't chime in to me directly. Right, because if you just reply directly. If you reply to the main person, Willis is happy with the four page version. Okay, finish, finish. It's just frustrating that we couldn't get together with all of our ideas. Okay, okay, so. Can I comment about the unmerged report? We had started to go down the road that we would investigate all possible building situations, scenarios. 29. And it was like nine or 10. 29. Well, but then that got very, we started to realize that we couldn't be as factual with that because that was not the information that was in the report. So we had to really step back and say, our charge is to understand what is in the report. What are these numbers? And numbers regarding unmerger are not in the report. So, but we do, we do want to acknowledge that that was an issue that was brought up. So it's been a very difficult narrative to try to create. When she gets copies, there is some numbers in it. I feel there is not all the numbers in it. Well, that's, it is a set of numbers, but, and again, so that would be from my point of view, maybe something that I feel was omitted from the document. That, yeah. Sorry to interrupt, I'm not following. But that was because we decided in our last meeting to only use the minimum cost one. Oh, that's absolutely right. So the report, it's tough without the report, anybody, but there's several choices on how much you can fix or not fix or add or not add to each building. And priority level, and we decided when we got in over our head with the nine choices to just look at the minimum cost. Look at the bare minimum, this is what it's gonna cost. And when you look at the building, which is what's included in the report, it is each cost per building for one, for two buildings total. For our district to use not for three buildings. But each building costs, right? Yes, each building costs three. Like what cost to fix, doctors, what cost? Right, there's no cost for status quo to continue as we're going now, which is in the report. We don't look at some of the, we ignored, we made a decision that again, we were not going to look at. They gave kind of a gold, like a Cadillac standard level up if we fixed everything. And we quickly said that that really is not a realistic cost. And so we agreed to look at just the minimum cost and not the columns that talked about keeping both buildings open. So if I can go back to the main difference between these two reports. No, I can't say that. Okay, you don't know yet. The difference between the two reports. I think it's just the narrative. It's the narrative. What does it say? It's word? It's word. It's word? It's word? It's word. It's word. It's word. It's the narrative, and then some of the numbers are broken out different or broken out in a greater level of detailed analysis in one than the other. Here we go. I think there's some questions about what we're looking for. This is an important moment to take to get everyone to report and take a chance to look at it for a moment or two. And then we'll get back to the public. So let's just realize for a moment that everybody take a look at the report. It went back a lot. Good job. Yeah. So these two. Oh no. No. I just want you to talk to me. Okay. I think the same one. I think the same one. Thank you. Thank you very much. We're gonna be able to assess my view and then we'll have your lines. Okay. Thank you very much. Is this? Is this? It's four pages. Take this apart. Take this apart. Just take it apart. It's four. They're both the same. Oh, so they're two. They're both the same thing. I'm just kidding. They're both the same thing. Okay. This was? Four pages. Four pages. No, they're not. They're two-sided. Yeah, but one of the title one doesn't. No. They're two-sided. I'm writing the report. Four pages to the document. There's four pages to the one that's possible. No. One's two pages. The other one is, the other one is two pages. One, two, three, four. Four pages on January 1st. And then the Second Coming� Will be two pages. Second Comingfriends. January 2nd. For January 2nd. January 4th. January 4th. January 2nd. January 2nd. January 4th. January 2nd. January 2nd. January 4th. January 4th. January 2nd. Crib my little baby. You already took everything to finish. or a second page that you've heard about. I should touch your page, I should touch the page. I'm not touching the page, I'm not touching the page. This is the same, yes, this is the same page. This is good. If you look, there are page numbers on it, so you can follow along with them. So the Rochester Starfish Unified District building committee report, January 2020, has been draft number three, that is four pages. So we only got one, that's what we've written. All right, here's number two, you have a draft two report. That is a draft one, two pages. Listen, maybe she's telling you one, two, four pages, one, two, four pages, one, two, four pages, one, two, four pages, and that one, it's marked as, hey, we're talking to you. I do, I got it. How about you take them away from her because she's starting to find you. Yeah, no. Stop it. This is why we're just sorry, I'm not doing that. Yeah, it's all part of the report. Yeah, it's all part of the report. Yeah, okay, you're good. You're good. You're good. If you look at the back, they talk, they reference the same pages of the same document and the same columns. So the biggest difference, I think, where the committee was having some conflicts was in some of the deeper dive information around the one document talks about demolition costs. The other one doesn't. The one document looks at the way that the Rochester Elementary School project was fact as a complete addition versus refocusing space. And I think that if the board says we should think about this and then it takes some more time and come back to this, I think the building committee should try to meet again because there's the reason for me to say that the board might want to take this back tonight would be if the board wanted to move forward with it. If the board's just saying, gee, let's digest it or whatever, then I'm just sure I think it's probably having the building committee give another shot. You don't really have anything to move forward with. Yeah, yeah. Right, right. Well, to present that to the public, it's impossible. The objective of this committee was to present something that then we could bring to the public, correct? Well, yeah, it was not overdue on a meeting. I don't think we're able to accomplish that objective. Okay. So do you think one more we're sitting with Dennis on the page of paper? No. You don't. No, you do. I think we could give it a shot. I think either we decide that we're going to do, I mean, first of all, I agree that giving the community, you know, here's a couple of documents, here's some notes, is not acceptable. I think that, so it either means that the board needs to take the document back and figure out what it wants to do with it and make that document because we need to have something to give to the community. We're supposed to take these two things and we put them together. We decide, the board decides what kind of analysis and what it feels is relevant. In there. Okay. So that's, I think that's what we need to sort out. That might be the thing to do among the three, the four board members that we're not on the committee is that we challenge ourselves to do that. I mean, I think these are the both of them that I like. I think there's some stuff in certain ones that I don't think are necessary that I, if the committee doesn't agree, you know, I think from my standpoint, on the committee, I feel that there's stuff that is missing in this report. And I, I have an email from Joanne that also has a number of modifications she would like to make to this report as well. And that's why I thought we all, we all leave all of our, all of our modifications and then the board can sit down and see where, what, where this was committing. If you guys have been doing the work, if I don't, to me, this seems like you guys should sit down and, yeah. To finish the job. I'm wanting to I'm just thinking that there are not right or wrong, just strongly held opinions on virtually all members of the committees, committee. I'm not sure that as a small group, you can step far enough away from those strongly held opinions to turn this into one doubt. Well, like Wendy said, shouldn't they come back? In fact, they're back. The, just the other thing I was going to say is I think what we're, what we're hoping to do, we're hoping to do is a truly missing piece. And besides building any building in that building without hearing from the community is what it is that we work for our children. We're trying to design something before we know what we're designing for. So, I think, you know, you know, that's not good. It summarizes, it summarizes, you know, a fairly a 60 page document with probably two dozen pages of very small print. Exactly. It's a summary of the report. Yeah, basically. Well, hold on a second. I think we need to stay here with the board right now. We'll make a decision about how to open it. I'll do the same thing. We'll open it. No, no, no. Okay, remember me. Okay, it's not, we only met four times three times. And we haven't met since December. Yep. So it's not like we've been arguing for three months. We've been begging for a meeting to finish this. And all we've been doing is sending emails back and forth since that last meeting. So that's why it's frustrating for me because I feel like people are building them on their own, which is great. And there's not that much difference in me. I think we can come to one product. So like, it's not like we've been meeting a lot. We haven't. We surely have not met in, you know, six weeks a month. Right. So that's, that's very much. You asked for a meeting. I would, I would like, I would like to look more to the committee to meet one more time and put this together to be something that is a central document. We've got to have something to be able to, you know, really overdo. What type of work are you working on? What exactly is it that you're looking for? What the, what the report says, I mean, that's why I'm a little confused about seeing assumptions made by the committee. That has nothing to do with the report. Right. That has to do with the assumptions made by the committee. I don't, as a board member, I don't want a fact. I don't want, what does this report? Exactly. What's that? Well, I guess we had a real hard time when we're starting to talk about, and it says, like, in the Almond Trade Building, we're talking about the, they were only reporting that this is the report. Right. And we're reporting that this is the cost for the Rochester campus to be in one building, which includes an addition, because we need to put an addition on to, for what we've lost in the high school building. So, suddenly, we're like, well, is that real? Is that, you know, is that really the direction that we would want to be going in? Probably not, but is it in the report? Yes. So, it's tough to report out on that. But with the report, when you look at the way they put everything into the high school, as the option putting everything into the high school, they divide out and make, at the end of the theater wing, is where they make the multi-purpose room and the kitchens and the classrooms. And so, the space that they carve out and remodel into the multi-purpose room gym is about half the space of the current gym and the music space are about also half the space of the current gym. The report does not talk about modifying the elementary school building to reconfigure the gym space into the same square footage of elementary school gym space and our music space instead puts a million-dollar addition on the side of the building. So, I think where the committee had issues was, you know, those numbers are in the report. You can identify them. The committee had issues is around saying, is that the type of analysis we want to be presenting? Because or do we just say, if you add up all the mental column, it's a million-four. You know, that's all we have because that was the only charge that was given to the study for the company to go through all that. Correct. So, I think it's fair to put a note in. The first things were not asked. We were just asked the company to comment and look at our build. Right. Not to try and be creative. Right. I would say, what about the Heather? Sorry. Bruce, I think I hear this. You're asking the building committee to charge the perhaps your charge the building committee to compose an executive summary with recommendations. That doesn't mean you have to take any from what they I don't know that it will incorporate I'm trying to be trying to summarize and I don't understand what a farm is and trying to do that. Here's the other way we can go about this is to take an example from the Supreme Court is that we have a minority view and then we allow minority views of these, I suppose your turn because there's a lot of assumptions. You said what's the recommendation? Recommendations Yeah. Yeah. So I think coming together with the basic numbers and I know that's even a hard question to do. Basic numbers with some annotation that it doesn't include this and it doesn't include this and it doesn't include this and then recommendations and maybe even counter recommendations as needed and that's something that's one document and yes we're going to have disagreement on it at least it's one document. This is kind of a failure. Oh yes. And I think the committee and I know the people in the committee and I do believe you can rise better up to make something with the disagreement still in it but just not do nothing. Do you think you need a mediator and I don't feel that the building committee should be making any recommendations on the educational the education of our kids in which that's what they would have them do by recommending a use of one building versus the use of another building use of one space versus the use of another space. I think it's just to report how it's much it causes this much with this recommendation and this is the work it includes is that what you're looking for I guess I'm asking for a clarification. I don't think there are any recommendations on this I think it is I think it would be original report including the sort of what you asked there are no recommendations no one says you should do this instead of that or this should be a priority versus that I'm quite beyond safety beyond safety beyond safety beyond safety I just want to clarify that I'm quite I feel strongly that the committee probably would not be successful I just don't think we're there I think it is and Jan I think your point is whether it doesn't need to include recommendations so if the board is looking for recommendations I think we have to find some other vehicle I don't think this building is going to be available I think it's early to look for recommendations what you originally charged us to do was to thoroughly read the engineering report understand it synthesize it summarize it and bring it back to you I think an inversion that could be presented I think we're yes I think we're admitting that we even had some difficulty in that yeah I think that's what the committee is is that perhaps perhaps we could combine these two into one but we weren't able to do that in our last meeting we didn't have two versions we just agreed what we just had numbers we never had a meeting so that's the problem yeah we failed because I kept begging for a meeting we were supposed to get together and if we had gotten together the meeting these two we could have come up with something I haven't had a meeting with the two we never as a case do were bitten outside of the meeting we never went to the meeting and work on it hold on I just want you to know we didn't completely fail because we never we never I'm saying this process I would agree with this it's not because it wasn't actually done in a meeting it was done on its own after privately I would hold on hold on I would like I think we should come up with a instruction to the committee those of us who are not on the committee and we'd like to I would like them to go back try to come up with a document that they can agree to and if it excludes recommendations it's fine but if come up with a document that they can agree to submit that we can then at least hand out to spend a lot of money on this report and we need to be accountable to the people absolutely we did that was at least that I think we can achieve yes and I'm talking right now I'm going to talk to Megan and Janie and Janie I don't agree yeah you're on the committee no I'm saying you're not on the committee that's why I'm talking to you we're the board members we're not on the committee okay and so we we're sort of helping because I think you know you guys are vested you know it's and I but I do want to charge you I think it's up to us to charge you something accomplished I appreciate it they haven't been looked at together they have not okay and I think you did make a good point if we include a minority opinion then everyone then you can make one document we'll include what everybody believes or thinks is that in our direction I would yes I would just want to immediately and I need that put it there what you can agree on and then if you want it with comments after that then that's acceptable to us but basically we're looking for come up with the numbers come up with the facts don't come up with correctly the cost situation that is reported to us in perfect yeah do your best it's not going to be perfect but at least it's one thing that we can then do which is to take their call I'd like to be able to have the time to read these yeah and then just give them individual feedback okay sure so we're going to be clear we are charging that we may need to meet again and try to bring together these two reports into one single workforce and I don't think these I think there's more than these two reports yeah I think more discussion okay then give us a final report is that the direction you're trying to give us a final attempt to that that includes basic numbers and what work it includes and does not include basic numbers that is that that we need basic numbers and what work that includes and what work it does not include like some different situations and then I would zoom that the board would come up with a narrative to you know how to use this into the public yes that would be our job our job is to talk about recommendations as a group of things like that once we have these variables right because when you start with that couple million dollars it gets pretty crazy believe me no I want to just talk to the community members because we need to finish this up does that so that's all number one we're one more meeting okay good can I ask for it seven or nine sure now your email is working yeah can we make a date can we make a date can we make a date um the audience never tell them so okay so then we will uh then we do a meeting can anyone set a date can we set a date can we see what the audience can make can I just ask can I just ask a question can I just ask a question can I just ask a question um no actually I'm afraid not can you just just actually technically the public comment is only allowed a few times we've been actually very lenient about it people coming in in the comments it's just related to why we're here no I know but this isn't this is a different process we need to get a lot of business people like it that's why is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a is there a itself and then you could have closed the code and I'll give it right back to you for the annual report update there what do you want to jump about no let's get to budget do you mind do we mind rearranging to let all right go ahead really all we can do is say I'm not sure if that's what we're looking at. Tara, do you want to give us an overview of what we're looking at? The top page is the changes that I worked with, Bonnie and Lindsay on the piece. We react to a new budget. I'll let them speak to some of it as well. The very first thing that I want to talk about is point number one. So the latest draft of your audit, not done yet, the latest draft. So it was a $259,000 start-up. Sorry? $259,000. Oh, $235,000? So I'll write $235,000 in. And I'll say that because there are some additional changes that needed to be made upon the review of private assets. And the trial balances, the full picture of your budget outside of your general fund, but all of your funds, all of your revenue, all of your expenses, all of your liabilities, all of your assets. There were still changes that needed to be made. They were being made right on the review list. So I want to use $235,000. And I also say that because remember, the very first process in every single audit is to clean up and prior to your expenditure and prior to your revenues that are an immense fiscal year. So should you use your entire projected surplus and you have something that comes up after the close of the fiscal year, you've already set yourself off for a bad start. So I highly don't recommend using your entire surplus, but that is not my decision to make. That is only my recommendation. You have the board to tell me what you're going to do. I would like your recommendation of $65,000 for each DHA. Yes, like I recommended. That's your recommendation. So that's the very first part. The last item of the audit that needed to be completed is the fixed assets portion, which I just found out about when everybody was on February 8th. So I sent it out to all of our building administrators and asked them to have their asset updates back to me by the 10th of March. So then you can actually get the physical paper to hand out to all of you on the draft. If you made any updates to your building, if you made any updates to the equipment within your building, so that just needs to be identified now and has the auditor's fixed assets retracted within your audit, but retract separately than all of the pieces. That's the last piece and then we'll have to show them to the draft audit. Can I just, one of these audits should be done? And what is the reason? It's taken so long. Lots and lots of feedback. Lots of feedback. So preferably this will be a much faster process. Oh, I see. So you aren't really able to speak to the, to that circles then, where it came from or what, you know, why we have that amount. By the looks of the draft that was presented in the meeting of last round, these circumstances need to be understood here. Or what, I'm sorry. Just in general. Absolutely. How was my budget? That was awesome. You over budget because they over budgeted. You have to remember the budget that this money is coming from is the budget that Bonnie and I had in part in creating this budget was created. I'm sorry. The money where the surplus is coming is from the budget we worked with last year but how the numbers were created were post-merger. So some of that money may not have been accurate what we thought was needed. I don't know. I'm throwing it out there. It was about to gas up the time. I don't know. I wasn't part of the budget process at that time. Right. And we were kind of expecting that this year looking at these numbers since we've come through a full year we would be able to really see what line needed more and what line needed less. Vera has also funded a little inconsistency. Now the inconsistency is in that someone's pocketed money but inconsistency is in terms of what amount should it have really been here or should it have been there. Wait, a private example. You have $15,000 worth of dental insurance for one function code. You're not going to spend $15,000 on dental insurance. I want you to vote one person. So one person first. That was not a logical budget. But that is not anything that you all did. That was how the budget was created from the very beginning. Do you believe in this circle? I do not believe in anything until I see the final product. Okay. Trust? That's verified. Okay. So we should proceed on your recommendations. We should proceed with caution still. Should we still be looking at trimming the $300,000? Based on this, we don't need to. I mean, if you choose $235,000, if that final product comes in and we're in the realm of that, then, you know, but remember, you are open to thresholds if you don't have a certain level. So you truly do, but as you're all discussing this entire evening, we need to look at restructuring because if you don't continue in this trend, you will be open to thresholds and you will have other factors. Just by the regular things that are going on from insurance. You're not alone in that. Other districts are facing with a back against the two. So they're asking you to change that. Or they have to audit districts to see if they're surfaced in there. They can't. That is a piece that is going to be unstable. The smaller schools are really struggling to stay under that kind of small district. They're really struggling. And then you have the small hospitals like Stowe's to be okay. They have the financial needs to do whatever they want. And then after the creation period, small schools absolutely struggle with that. So if you continue to find in the moment, the balance is not there. Do you have a copy of the chart of our restricted accounts? That's part of the stuff that we introduced. So we don't have that information yet. The accounts, there's a Villiers Irfund in Stockbridge. They can only be spent on that. Correct. In general, those funds come. You have a surplus. You say, you know what, let's put away 40,000 of that for the furnace that's going to go in five years. And then we'll put away another 20 when we have another surplus. So those funds get kind of put in sinking funds or reserve funds so that the townspeople allocated the money to this long-term strategic need. Or like we had a sale of some property and so we put that into education. Reserve funds. Fine. So what is our job on this tonight? The job of this tonight is to review it and then have a conversation with your principal if you want additional change in the way or what you're going to do with that research. It seems to me we also have to have a discussion and review about what she just told us that our expenses are going to go up. Because we're not going to have probably a few hundred and thirty thirty thousand dollars surplus next year. So what are we going to do? We're going to let the townspeople know. Because I mean, it's very easy to do this budget. We pass it on but obviously our job is much bigger than that. Yes, as far as this budget, I'm kind of satisfied with where we're at. Yeah, that's what it seems like. It seems like we've got a very big question. But knowing that we are where we are at because that we want our $35,000 surplus. And if it wasn't for putting that in there, who would be looking at spending time? Cuts in person. Cuts in cash. Is that there? Did we have a higher number than that last year in our program? Yeah, if you look at your revenue work. In the 236 what? In the 236 what? In just why I felt like it's been very high based on how it's been there. Just the point that we and I are being is that we're actually going to be working forward not having those types of services because when you're budgeting that much extra and you can't figure out where it is. You haven't done a great job of budgeting. So if you're not 300,000 over or 300,000 under, you've done a good job of budgeting unless you can explain that that surplus is because 10 tuition students moved away over the summer and then that's different. But if you have that kind of surplus just because you're not accurately in your numbers that's not going to budget you neither. So you shouldn't go on forward and be looking at these kinds of services. That would be high enough to go with it. So tear the line and we type on the first revenue page not the tax page. 88 is the second to the last or the last page the inside side. Yeah, the page now. Oh, there's not. Okay. The 88,092 dollars and 59 cents. That was a formula in there were over the threshold and that's what gives us what we need to cut to be under the threshold and we're already under the threshold so that's not applicable number at this point. So really to hit the threshold it was not the 235 that we would need it was 100 and 47 or something like that because the 235 puts 88,000 into the lack. Is that what that number says? This little this we all remember right there the red table. Thank you. The first time that I sent it to you you needed to cut 327,390 dollars and 41 cents to be under the threshold. No, we don't need to cut. No, we're $80,000 under the threshold right now. But my question is so understanding that does that number include the fact that we're picking up our four cents merger incentive this year? Because that's so okay, so that's that's not that's net of that it's not gross. Okay. Because we'll aspire another two cents of the tax rate of the merger incentive next year. What you're saying is it right I see that right I just wanted to go back to the before or after we took the two cents of the four cents. It's before it because that two cents is going to apply to the equalized tax rate. So that's an average. The threshold is calculated based on your budget minus your local revenue divided by your equalized. Are you equalized? Yeah. It's before because that is how your threshold is calculated. So what you're saying is a little piece every year that's going to increase your budget because next year there'll be only two cents. So we'll have to make up that two cents. So are you saying to stay underneath the threshold if we take this $2.35 or minus this $88 out of it that would still keep us under the threshold. So if we take the $2.35 we carried over the $8 less than $2.35 would still be under the threshold but it would still increase our taxes. Correct. Yes because if you offset your local revenue that impacts what you're collecting. Right. Do you have the number of students that we tuition currently and then over? Because the last last update I had was from December and it seemed like we were quite under the amount that we tuition. So we had new numbers for that for 7 to 12th grade. Yeah it's not in 7th grade but we do have it. We have an ongoing spreadsheet. And we found a number of things in our favor. So our youngster that's presently was listed as 11th grade. And I'm sure that we shouldn't have the same tuition for it. We never did taste tuition for it. But it was in the calculation as though we were paying tuition for it. So we found a number of residents object things. Right. One elementary and two secondary, right? I know who wants that for the annual report as far as how many of one grade or no answer. So the pre-K 6. It's like in six different spreadsheets right now. Because we've been tracking yeah we've been tracking So this is what we actually budgeted for. Who is 12th grade 7th? Rochester. Rochester is currently tuition named 37th. And stock grade is currently tuition named 31th. We added one in stock grade to public. And we added one in stock grade to private. In this budget. You currently tuition one elementary student. And you we budgeted to cover one pre-K student going outside of one of those buildings. That's practice. Right. Sorry, one in each. One in each. Pre-K. For pre-K. And I noticed you since we're talking about pre-K you increased the pre-K tuition because of anticipated enrollment. Actually part of that was an adjustment. Most of that is actually we were on the light side projecting the revenue based on the number of pre-school students that we already have. Yep. So when were we looking at these? Again, as I said last summer I really had a hard time without knowing about our audit. I guess knowing where we ended from the budget that we created in 19. Where did 19 end? Do you have any indication of enrollment by half those numbers? What did the other districts do? They submitted budgets without audit. They submitted budgets before meeting. Without knowing what they spent in each column last year. And I'm certainly not I'm certainly not defending auditors but Sarah and I had this conversation there is a shortage of competent auditors to do school budget in this area. Some districts would be drawing that they had similar difficulties for college. So the other budget in the district that was going to include they don't have their auditors to do this? No. All I have to do is to get these numbers from drafts. In the last draft I'm working on problems that we were involved in. So there's no idea of when? If all of the principals get me back their fixed assets by the 10th as requested then I submit that and they finalize it and then they turn the report back. But they have not given me how long it would take to turn those reports back once the drafts are done. But if you have the draft of the now unfixed assets of course the expenditure portion of the audit. I only have short reports. So it's not just waiting on fixed assets. What I work off right now are purely short reports. Which doesn't give you the actual breakdown of where your puzzles in my inventory were. It's literally just summaries of fund balances and because I had to have that to create treasured reports for town meetings. Treasured reports for town meetings. And I had to submit them as an unaudited treasured report. Because I don't have an actual audit that's been approved by the board. And as frustrating as it is I personally find Tara for the fact that she will not move forward until she satisfies that what she's getting is all around you. It doesn't help us to do that. And to thank you and Linda for working through this and cutting where it can. She sat with us. She sat with us. Tara made time for us when there were two. How many meetings did you have last night? Three meetings last night? To sit with us for hours to get us there. We should just know that. Good job. In this budget with the changes all of the programming is state-assist. Is there any changes in programming? The swimming piece we have removed. I don't remember hearing about that. We put money in for it. We saw it. We didn't look at it. What is this? We had helped to do a swimming program for K through 2. I always get my help. VTC. That was our hope. It wasn't swimming lessons. It was to drown for it. It's swimming lessons. Upon more research it's not just swimming lessons. It's part of the reasons that I was there. From our initial concept we got to the providers that changed. We made the decision we opted both in terms of time for instruction and finances to fully fund our literacy program. To take another look at what's the feasibility for any of these types of programs. I won't say you'll never see it back again but I think it's going to be a couple of years before we get to that point. We are continuing to focus on our youngsters being stronger in literacy and mathematics and that means a number of different things both for me and the outside of the budget. Can you explain the PE teacher size of 1.108? Which changed between the two. We had contractor services plus a PE teacher salary last year approved budget. So I'm guessing that that's both PE teachers came out by 9? I'm guessing that both PE teachers have lived into the teacher salary by 9? Where were they before? One was in contract instructional services and one was in teacher salary. So how does that expand the stock bridge to 0.4? Is that 0.2? Because you can't find a gym teacher for what you own. The contractor services was because the Rochester PE teacher is shared with another school in the district. So we hired that person as one full-time position and they're here in 0.6 there. We get those we get those from their SU and the point. Yeah, last year it was built under under 320, the point where the PE teacher and Rochester are considered in excellent position and this year that salary is actually under the Rochester salary. For that question, as well as the community gallery we had a real difficult time for the foundation. So does that mean what is contracted services is now we are also paying for the health insurance and all that goes? You were before? Just an alumsum. Just an alumsum. So the $11,000 increase is the increase from 0.2 to 0.3 plus or 0.2 to 0.4 plus whatever the teacher salary increases. Well the HRH is in a different line, right? Or is it in the HRH? No, the HRH is in a different line. Now would the HRH need to be in this PE line? Yes, because the state where is it? It is a health plan. So is that just under health insurance? Actually they are not in any... Neither one of them are enrolled. Which state health plan? You can co-rate premium if they are not at one point or employee. You cannot co-rate the HRH contribution. You have to give them the full amount. But in this case, one is an opt out and one is not eligible. So HRH doesn't impact that. So the last meeting when you talked about the PE teacher, how do they incorporate her into the program? They honestly have not even looked anywhere at that. So for a time in here, it's just perfect. And you wouldn't for that, it's under fees. And for food service, she needs to be paid for the food service. So one human come up here. Does food service suggest you? No, food service is on its own. It cannot be for your general fund. You can make a transfer of your general fund to help offset the expenditure in your food service program. So if you were to incorporate that you could increase your accessibility by giving to the food service program. But you don't only go for funds. Is it in this budget at all? No. It's not in the SU budget. So where is it in our annual report somewhere? If you choose to put your food service budget in your annual report, you can create a food service budget that you can serve as staff. But it's not a budget that you go on. So where is it held? It's held here in your district. It's just a separate fund. The ability to reserve funds is a separate fund. Food service is on its own. Because it has revenue that comes in that's undetermined. If we go back to the first page and you would just make some comments on some of the large changes like 250 tuition benefit $20,000. First page 11,000 regular ed. Some of the big changes of 250 tuition benefit maybe just let me say this before we start. We can attempt to answer some of those but some of these changes whether they go blind or small is because there were incorrect numbers that we're comparing from. Are they doing that? Like that one back then. Well because it then like my other grade one in the books and carry on we often almost $10,000 to $37,000. That's to fully fund our literacy. That's literacy. That's a line I know. $640. Under 110 which also we are getting money from the SU for that though right? No? For literacy? That's a grant. Medicare money or something right? That was the first round. Medicaid. That was the first round. So there was an initial investment made with this money from the that's the hardest thing to find out. So those folks have been purchased not all of them. So this is buying It needs more. For fifth grade. So this money is going for filling out the is this the top of for fifth grade or is that a recurring building? No we basically in order to we bought some third grade and they want to work in fifth they want to work in summer the school we had some free money rural education program money that they used or a proposal to use I don't know what your status is. Got ordered today. So that's going to get them a little closer to have all that and then there's other ones. And there's classroom libraries that if you look at it so it includes a couple of things that are needed to make up for the upper grade. It also includes direct instruction materials for students that qualify. Under that it includes Just speaking of our annual report I have it all I'm just saying books and periodicals is a lot it's very boring depending on what you're telling me all this money is going for and then we need to make it very clear this is a big because that's going to be another thing to look at just like you saw it and then we're able to explain okay get ready this is what this is about this is the continuation of Fulton's and Pinel this is buying new materials we haven't fully funded it's a big part of our literacy that's why it's $20,000 right exactly so to clarify we have those notes that's what you want to do in the report well I think some of this because I'm also realizing in the reports there are some that just have to be workable but you're just not going to put all the information I think that's one of those ones to be one of the kids to read they have more literacy than they ever had there's an error all off the date I would love to just kind of explain to them that kind of budget because that's what we want to see but Justin it's we've got no lights on right and we've never changed this and Fulton's free articles is pretty boring and does that have to be Fulton's free articles is that the classroom libraries we put a lot of reading it's got a lot of new materials so it's okay so we are approaching all the components for the grade levels we're not quite there yet in terms of the board's long term vision what we're hoping to do today is to get in some sort of a replacement cycle so that we don't let everything that I'll run down together and have to have another adjustment of this amount so every couple of years we're looking for one different component of the material hope to get more in the state and we're going to go like that and we're going to have a big expenditure initially can it be something that's built down down in schools well I spent all day having people complain about what the S.U. does well I'm just saying if the literacy program came from the S.U. in the first place no you're right I understand which we want to control over can they provide funding on the tarot so in 2011 you've got the tuition benefit the 250 that Amy identified that's the 20,000 and 50 and I can see that we've picked that up because we're no longer funding things under 22-13 staff training because that went down 100% but my question though is I see regular ed instruction and I see a tuition benefit for our regular teachers but I don't see that same line item for art or for PE or music or guidance is that just because we loved all the professional development under general teachers or there's okay right I understood that's why we pulled it all together into one account code 22-13 it was easy to say staff training and then it's all there but you know since we break we break regular ed and specialize ed out in different categories didn't see much we'll not break it out but in each other's account which is what we were slowly trying to do at the same time where we could make those clear differences for what I need to switch to for July 1 that's what the staff training under 22-13 was more of what you're doing in the in-house and when your teachers are accessing their own professional development that is a benefit so it needs to be folded under 200 of the object code to do that for that object so that's some of the further rationale about 97 of these movements trying to put things in the right place right but just like I said understanding why there's a tuition benefit for principals and a tuition benefit for general staff and that's not that same 250 item code isn't carried forward into the individual instruction categories that's professional development and once we get everything in the right place this document becomes a picture of what you believe in for your school you can zoom right in on those and say you value this, this, this and this based on what we're seeing in the in-house we're not there yet but we're a whole lot better than in-house and in each other's account that has to be done much better I have a question or comment form on page 5 which is 2.310 Board of Education we had talked before that we have a a certain salary of $1,000 and I think that might have been labeled or lumped together because we do not have a treasurer's salary it's not salary, really it's said salary but we had 2313 we have a 4th treasurer $650 sorry did you have I didn't know that there was another another just tell me what you said again next page is 2313 4th treasurer has the on-function but we do not have any any money that we're allocating to the treasurer but we do have $1,000 that we're allocating to on the there's no salary to the treasurer there is $1,000 under your Board of Education for a clerical salary which would be if you were hiring an exterior outside of the board where you don't have that you need that a treasurer I don't know we have been we talked about it that we realized that the job of the treasurer was quite important but we couldn't do anything in the previous project because there was no line item for them so I guess I would recommend that we don't add any money to the budget it would possibly take this clerical salary and either split it in half or maybe even well we're giving the board treasurer $650 no that's not right that's what terroristic points that is other fees oh that's the board treasurer oh okay also remember I couldn't add $8,000 your voters have to agree to pay your treasurer to have to go on your morning so if you want to move that $1,000 from the board to a treasurer salary you do also have to award that just like you have to award every single year now your board stipend all has to be articles on your morning so that will also need to be an article on your morning to set the stipend or set the annual stipend annual salary before you award the treasurer they're sacrificing that one it has to be probably all the board has to be paid for, right? thank you you're welcome I was just saying I don't understand what the treasurer's was saying no no no I remember the conversation and appreciating the complexity of what she did without remembering the specifics and I think it's she should have some confidence in mine so is this a problem to move it over? no and are we taking it from the clerical? we don't have a clerical person it says clerical as much as we've never used it I mean maybe we want to leave $200 or $250 in there and move that money over or something that sounds excellent so how much do you think you can move? how much? any dollar if the board feels acceptable I was just moving on $750 over to the board treasurer so it would leave $250 in the clerical salary for in the case that maybe somebody wanted to we do need to get someone to take minutes or do some sort of clerical work assembling booklets or whatever I mean a lot of people are willing to volunteer and I'm 100% hopeful that we don't need to use it so are you taking it from 2310 to 26? yes $750 we're not adding anything or subtracting anything okay also on page 6 under office of the principal 2410 the clerical salary has come down has that just been just because there's salaries like that or is there a situation where you can figure it out and I felt we could move similarly and that actually reconfiguration is something that we did this year we're currently doing this reduction this is not something new this is still status quo right it's what we put into place after we moved and when was that like that was it in June? what? we already had our budget so I guess just as far as talking points going as this question we are not changing any positions it is how it is currently staffed seriously yeah I think we have to remember that I looked at I looked at the the stuff about warning and the things we figured out before were if a position salary changes that has to be warned so we will have to have a warning to compensate the $750 so we need to make sure that's a warned item or separate correct and if you are thinking complicated you do have to increase the budget $19 to accommodate okay let's reduce it down a little bit $19 $19 $19 we can find the $19 $19 thank you for pointing that out very alright so now as far as the annual report getting these final numbers if we are going back and we are finalizing the audits we are hopefully getting some numbers when and it is kind of going to be segue into the next thing about the annual report when do you guys need schedule schedule schedule schedule big block you are going to have to warn April 5th which is a Sunday so if I need to warn April 3rd the warning so the warning as far as the budget well we have to have the budget done to be able to one those numbers are we able to well I do have concerns with our surplus you know just to verify that none of our none of our reserve funds are part of that surplus you know as it was transferred over into the all the my only concern is that getting we would really like to get the answer to those surplus numbers to make sure that those are accurate numbers and they do not include any of our reserve funds like our building none of those funds got commingled we were spending reserve funds because they were kind of commingled into general numbers in some of the confusion preterra that's one of the things that we were fixing up in yesterday that's right I remember that from the main statement that we were missing on all of your special revenue funds trying to get all of them and then wrap them so that was the work that continued to happen I do just want to circle back around I know we had talked about this before but my recollection was you could not at the board level create the special education fund that has to be done by your account at your annual meeting so that fund doesn't exist the money from the sale of the dandy lion building is currently in the general fund but coded separately by a different project it is not a special fund Amy had mentioned it it is important because there was a sale of the general idea of care building prior to the merger of the two districts and there was a reserve fund set up to take the money from that sale and put it so that it would not go back into the general fund to put it as a general education so that when we needed to be able to have a reserve fund I cannot do that at the board level that has to be done by it was in the main minutes the meeting in May it was done at the board level so it is not a valid reserve fund I was wondering I understand that piece I'd like to check the warning to make sure it wasn't added to the board that's usually the way things the final paper was signed by the board right there we need to we should confirm that so what we need to do to try to confirm that because of course you need to go back and look at your warnings from way back when to see if you did it during your annual meeting which is my recollection when I did I can find it and if you wanted to do that now we need to put it on this morning you need to ask your town that sale that are still sitting in your general fund into a special education right just like we would allocate any other piece of the surplus but I'm just talking about the surprise that that got dropped so is that money yes it's part of that so part of that is the reserve fund the other thing we need to if this chart is correct we have to have the warning published on the 5th we can't approve a budget on the 7th or the 8th whatever the day is because our regular meeting is the 7th I can write to one of you in your meeting after you approve the budget then you go and file it with your board first no I'm just as we're looking at when we're going to pass a budget you know in how much time we're going to give the auditors and how much you know but that then puts us that much more up against the wall we say gee let's wait until the 11th hour to give the auditors their opportunity to do things you know that means we're quite likely and I'll go check with the auditor tomorrow and see where they're at as far as giving me that detail knowing that the final auditors need to go and fix that because that's the piece that you need to to work on a budget but it also means that the board is going to have to have a different meeting to approve the budget because we cannot put it off to our next regular meeting and I don't feel at least my personal opinion is that we do not have an appropriate amount of information to pass a budget tonight that's how I feel I think the budget does I think you guys have done a really good job on it I don't feel any changes that used to happen but the concern is that we're also just seeing it for the first time tonight I think it would be so interesting we need more time to think about everything right I think it's important that we think about the end game of what we need to have the numbers to get us what does that mean I would tend towards the end of March as close as we can get because I really think it would be so much better to have an idea of what these balances are to have an idea of whether we have an actual reserve fund for those monies or not and to have a better do we want a list of the kids or are we happy with the explanation I don't remember what the board's pleasure was for tuition I think just for the report part we had traditionally invited the folks to have a greater how many kiddos go into which school that's all we care about we don't have any more questions about that for students for the numbers not for students okay so then really what we're looking at is getting some clarification from the auditors so I don't know what's people's end of March looks like so I'm going to I don't know about the timeline but all of a sudden we have to cut from the budget on the spot at the end of March that's a big ask that's people so to push it all the way to a week before you send out your warning I mean I don't know what the auditors timeline is to in getting it back but I'm just I don't feel comfortable with that end of March I feel like that's way too tight if all of a sudden we have to cut another $150,000 well from terrorist or formless auditors providing the information you know and that's probably it because the other thing is so let's say that number from the back and it's fine there's nothing that's substitute that requires all six of you to be here four of you to be here you can turn a meeting where I'm pretty chill yeah well that's what I'm getting at 6.30 at night either absolutely I just want us to balance giving the auditors and everyone time to get the information with exactly what Lumi is saying I don't want to be March 31st going okay flip a coin who we can well Tyra you're going to speak to the auditors tomorrow am I correct? email them right now okay then can you push them to try to guess those numbers by middle of the month early next week I will thank you just for one you recommended that we put $235,000 of the prior surplus what was the actual amount of our surplus projected as of that report projected as of that number of your unassigned fund balance is $259,542 $542 so Amy you're just looking like for a grid so you're looking like number of kids money number of kids military do you think this is what person won't price cost on it this is what we've done before do we need do we need it broken out between so in my note of our meeting the town ended up asking us that question and all of a sudden it was a little bit of a scramble on the spot it wasn't hard I know what George be careful was the information was so last year the question would be is it if we're identifying one eighth grader in Rochester is going to Middlebury 37 of those students are Rochester residents that would probably be a I think that would be a very appropriate way to adhere to the total amount of our students in each grade and these many of them are Rochester kids do you think people actually want to know though even though this grid not in the grid that tells which school they're going to but more of in Stockbridge there are eight there are so many eighth graders in Rochester so many eighth graders not saying I'm interested more in how many youngsters are retweeting and what's the best I don't I can't think I need to answer the exact questions I mean what I do for one of the other districts who push in the majority of their kids is I put there are four kids depending on five kids and what the announced to which grade it is or what they're set to which grade it is for private schools just so the board knows that we have that we have a great deal of confidence in that number we actually have lists with kids names and grades and we just advance in a year we can hang it out as they move great at least I know from the Stockbridge point of view they've been the past they've seen where the distribution of the kids are in terms of grade because it tells you okay we're getting rid of a big clump of seniors or we've got a whole bunch of middle school kids coming in right you know for a while there's a lot going to Charon and now there's not as many going to Charon but more going to I just think we can't identify probably by grade by count I do think it's valuable to say there's 38 Stockbridge 7 through 12ers and 36 or what 31 Stockbridge and 37 Rochester whatever those numbers are if you get right in a couple of criteria you're going to be able to top them in a big we don't want to do that that's against the law do you want to end your report to Charon? I think what we were trying to clarify was when we needed to get an annual report done and where we were going to be in terms of a meeting I think we're done do we have any more questions for Tara? on your annual report so those have to be mailed and made prior to the meeting that's my friendly reminder I have had a very bad experience with annual reports already this year so as soon as we can start working on that we'll be out of the deal I was trying to get together with you two weeks ago trying to get together with my committee for the last three weeks and it's not that's not an element you guys I would love to sit down with you as soon as you're available yes the statutory required to do the budget the board report the principal's report and the superintendent's report and the treasurer's report that's the bare minimum that needs to go in the book and history is the trophies report I think you know learn that first boss memory all the hands on deck for three days for every district that needs a budget already but our treasurer could do it apparently they don't do it because they're not tracking the same thing to get all that I'm going to require the treasurer's report light-share-special remedy fund balances no because when I reached out to all the treasurers what do you mean you don't do that well I guess there's a training that this is for the shias, right I can talk to some other business managers and they can do all those okay so it's not an unusual practice apparently not treasurer's report I don't remember maybe we should work a deal on the principal's report maybe we can polish it we should say we don't do that she can do that in between being a treasurer and driving the buses so I think are we good does anyone have any other questions for Tara on the budget thank you very much and we started by talking about what we needed in the budget for the annual reports, we're going to finish the annual report update it's as I say it's unfortunate I'm really hoping to have a walk up by this meeting and between the meetings it's just not happening and some big step by in time on the selection of the committee so I'm a little more in right now just because certainly getting the basics in but there's some things that we just have to do because definitely putting reports in from excel as opposed to bringing it to PDFs makes it much more important than just that we don't have much information I need to sit down with Tara and just go through and just type in basic information on what things are so that I can start to put together descriptions of each section so we can say this is what this section is so you have a template but it's very rough still so I just we need to step it up can we share some of the sections too sure and I was kept hoping to be together with my two companions so that we could figure out what questions you may ask because I know I can do it by myself as much as I can and Jenny has stepped up some really great as I say some of the bar charts are really interesting and useful but I think you have announced it may not be the FNCA that I have in mind it'll have more information than the last year I want to say maybe you have a national priority in the past for Stockbridge mailing we did need to get labels from Stockbridge Town Clerk because there is a number of residents that are get their mail in Bethel or in other places so when we were able to right when you when I did a firm Bethel there they were telling the budget their reports for the school district she was making accounting reports I was able to get to the FNCA file from the Town Clerk that they used for their annual reports for the town and the mail sender did all of that and sent it all out I don't know who you used last year but that's why I used the Spalding and I just provided FNCA file from the Spalding let me use their both mail so that would we should look into that that was an additional cost that we don't use that both mailing permit for anything else it was like $230 so I'm sorry just give me my instruction again I'm talking about the about the lay-length of the mail so all I had to do was they sent me their file and I provided that Spalding they provided it to the mail distribution center from the Town Clerk they have the excel file for all of the residents that they mail the Town Clerk and that's where you're also responsible for mail it to so you would get it from your Rochester Town Clerk and then you would submit that into the penny with your draft so they put the address on individually or whatever on everybody's the mailing centers that have all of that I do probably should know about the Rochester though because I mean I don't know about your household but I know there's two labels on my Town Clerk that comes from the same household so I think a lot of people have that if we do it for Rochester there could be a lot of duplicate register holders right so you have multiple registered holders but we were able to do it with mailing it to everybody who has the Rochester resident last year you did it box box resident resident resident you're going to have a lot more if you do it for that capacity because not everybody has a registered holder that may have a residential address because that would go to all physical delivery and also fuel box holders and that will all get just the numbers between those two things which so that would get something if it's between registered voters and the town residents box holders Rochester box holders and we only need the voters and it's fuel box we can talk we can talk we can talk in the last two weeks if I can help you make your process any easier I would love to be able to share that knowledge I have to say so one thing that when this has never happened in my experience in Stockbridge and I've been a voter as long as I've been here and so has my wife we've only ever gotten one copy we've only gotten one copy we've only gotten one copy we've only gotten one we've only gotten one copy we've only gotten one copy she was just saying that it's fairly by law it's supposed to go to every registered holder we've got two school reports and one town and one town it sounds similar to a competition that was held in my household not for a discussion today just to bring up and put on some of these notes we shouldn't have a conversation about moving to electronic reports the male people tell us people stand in the post office and throw them in trash almost constantly so to send it out in electronic format and then to ask if you'd like one of the others and we'll both try to fill out and send that many districts are heading in that direction yeah that's a great idea not probably a secret and you shouldn't if you have your official report done it should be posted on your website and that's good practice I haven't really done that before oh yeah so you've got my that good report alright I was looking forward to to show them to figure out the names on the back or so do we think it's amazing yeah this design do we think that are when we have this special meeting on either Thursday the 19th which seems to have nothing in Thursday the 26th which seems to have nothing as you wise at this point one of those two maybe somewhere where we figure out if we hear back from Spalding do you think we could have maybe a roughed out template to be looking at that night as well perfect alright direct instruction update we're going to talk about the annual meeting oh that's a good point I'm sorry so I just wanted to say that I have to open Thursday night I have to open Dan McKinley and he is willing to law rate and Dan McKinley he's our Rochester town he's willing to do it and actually Taryn we need to confirm the time and the location I know it's going to be a Rochester I assume it's going to be in the auditorium is that correct and it has been 7 o'clock is that what we're doing yep okay right we'll actually confirm that when we approve the morning because that's all part of the morning correct Christy was saying that she needed it she said she needed it ahead of time to put it on schedule yep okay I'll make a child care component that would be great and then I do have a number of just small little things that as we get closer we need to think about and whose you know about the mics about lighting and stuff I wrote the house lights that they used last night are much much better so you don't have to worry so much about that um the stage obviously yeah checking draw it to the sphere right the person on the street or something like that kind of pouring the mic this time right the mics if you're going to have some kid runners I don't know if Katie's interested in calories or something like that if you're going to have some kid runners with mics that they don't have because it's less hard on us right well the mics are much more I don't know what right there they're not working right now so clearly we have to check them before the day of the meeting right that's the most dangerous and just some little things um I think I mean you know the other big thing with many budget but I think we have to take a look at the presentation about buildings I think we have to talk about I mean that would be amazing so I think we have like something there at the bottom maybe we should put that on our agenda for next meeting is to discuss what will be this I mean hopefully do you think the building can have their final report by that I don't know because of we'll have a meeting and we'll see where we're at I said yes and also last night it was pretty nice we walked in and there was stuff in the lobby and I think it would be nice if we could you know have some kids or anything our work maybe you guys are from both schools yeah from both schools I mean just stuff that's like in our hallway that we we see but the general public is not just a thought it's a great town we poor too really well done okay well that's all I have directly I'd just like to say real quick that when you do the report you use RSUD instead of the Rochester other party last night's meeting you warned that the Rochester school other party would work in which is not okay anything else on the annual board of the annual meeting direct instruction of the and it's the end and so you all are not going to let me talk as much as I would want to but I know for me 5 minutes for anything is difficult it's going really really well the kids have been tested the teachers recommended into direct instruction I've been able to coach three teachers and do a model lesson for the rest of the teachers and the restorative classrooms and I know that Deb told me for the first time this one boy in the middle school did he read three paragraphs and up to this point he hit under a desk he just didn't want to read so and the teachers as Bonnie saw the teachers they're desperate they want to do the right thing for these kids and they are thrilled really and I have to give them credit because the coaching and you guys know who I am the coaching is very direct I would take the book out of their hands and I show them a different way to do things and then give it back they get a report at the end of each coaching visit as to what they did well we call them the glows and then what they have to grow on which are very specific and yet they want me to come back so and the kids are just fabulous I mean they're I love kids who have behavior problems because no wonder we get along and they're you just see that I'm so pleased with the teachers I'm pleased with everything that's happening Deb and Bruce have been so supportive we might be doing a summer program where we are going to test the kids in the restorative classroom or into what direct instruction level they belong and then the restorative classroom kids will have direct instruction this summer they will be in groups and they will be they will be learning so and it's thrilling guys because I mean like we have two fifth graders who are in the non-reader program we have eighth graders who are in the first grade program and you see that they see this is different and the coaching because I'm interactive like this and we explain what a coach is who you think a coach is in the sports and everything and that's who I am and they know now that it's never their fault it's always the instruction so I mean I have a kid who says how did you mess up what did you do wrong I don't know I have to think about it they love to see me coaching the teacher because they said the two eighth graders said so the teachers are learning I really like the teachers at the bottom he said so it's really I commend the teachers I commend the teachers because this is all going on guys while the kids are right there I mean I'm taking a book out of the teacher's hand while the kids are right there and it becomes both a behavioral and academic thing and it's the only two towns that I don't go into are Sharon and Stratford otherwise I'm in all the other all the other classrooms all the other schools and Rochester and Stockbridge just got their materials for students outside of special ed yes students outside of special ed and they will be getting them what did the director say do you want to say anything I sat in on some of the original what did you do this is just one one of the I've been very very pleased when I get to start being able to get going one of the Rochester you know you're just one of the politics out of the way sorry one of the Rochester youngsters in January they met her in the hall and she's the monitor lesson and I said oh what's going on in there thinking she's telling me about reading and she goes well I don't know they're having a conversation about how to teach me how to read that's what I know excellent yeah it's really I look forward to hearing more when there's a longer time for more detail to be poured out and when the kids come in they can do their essay reading so as of the doodle pool there are no names so I think we need to discuss in person okay sorry I knew without your counter well I have to make this premise to the board anything I sign up for from now till the beginning of May is our subject to change for me because this is the time when I may have to be in Connecticut based on what they're interested in so I think you go ahead and take a day the only thing that was the conclusion being there would be if I had to be in Connecticut I'm not going to be able to read your letter I have a calendar or not was there any things that like most people on the board I think March 26th was the close I think second and you asked about my 31st that's the end of the lesson what day? Thursday and Tuesday how many of you are running? I don't know I don't know it's been 6 months I can't leave our committee we're turning to our 31st and I really need it to be on a day when Mary don't want to go to the building during the night all day and something happened what day is she going to go to? I mean, if we're close by, it's a different story. It's a Thursday. Was that one of the days you said there was a bigger one? I don't think it worked for me. I didn't think it worked. I think that if it was a Thursday, I probably didn't pick it initially, because I... I actually didn't look at yours, because everyone else had filled it out, and none of the dates worked. I don't know how to... Who cares about it? How much do you have $26, like Thursday instead of Friday? And if our... If that ends up being what our budget meeting needs to be, then we'll just squeeze that into the retreat, right? That's true. It won't have to be warmed anyway. So let's do the $26 for the retreat then. What's the agenda of the retreat? I feel like it works so hard to speculate that I need a refresher. Well, we're treating that. Was that the way you guys discussed tonight? Great initiatives. I also think we need to talk in depth about the future of the project, and what the terrorists tell us. We can put it off the next year, but we're going to do it next year. But it doesn't seem like it's going to be about... Well, and also talking... ...what we're doing right now, and what the prices are going up. And maybe talking about what type of feedback we need from the community. And I think I'll forward that to really understand what kind of actual... ...what questions we really have for the community to put forward. I mean, I think it's one of those problems building issues. These numbers, you know, show your numbers are going up. Yeah, well, I mean, operational costs, you know, affect what our spending and taxing capacity is for any kind of external capital projects. I think I'd love to spend some more time. We did our last interview, not for the film, but for the other education. It's supposed to be a challenge for schools to work with. It's something we're selling to people. And we have the literacy became the thing that we're supposed to. About door education, foreign language. Those are too big. Those are too big curricular pushes, and they've been kicked to the curb. Yeah, exactly. And I think we need to figure out how we're going to make it back. Because after education, it doesn't have to cause this. So those are the three that I'd like to know. Right, we talked about it at the last retreat. One of the things we didn't get to was just the marketing of our district, how we're letting people know what we're doing and how we're being successful and what our initiatives are. Making the neighboring tuition in communities more aware of what we're offering kids. So I mean, that was the one thing that I remember from our conversation that we didn't get to. And maybe you don't have a lot of this kind of problem going on before. I feel like we spent a long time discussing trying to remember why we wasn't on it. Do you want to have it at my house again? It's in and off the tuition get to? Sure. It's a nice place. Cues Lindy Close. Right. You got her back to you off the stand. But that's not as cozy. Yes, you know. But you also said, did we understand you Thursday as a day? I don't want to jinx it, but it should be okay. Right. Okay. I was going to be doing the same thing. I was like Monday, Friday, Monday, Friday, Monday, Friday, Monday, Friday. It was just me. And you get off and you buy two or something. You could spend the whole night. Nine. Mm-hmm. Well, it's not. That's why I wanted my house. So Wednesday that you need to be from teach. Right. Yeah. Yeah. Yeah. I don't know. I mean, I missed my project. 92. And then we'll try to put some time. Timekeeping. We're doing. All right. So we're the 2692 is being scheduled as a board to treat board to treat a genies. Is that is everyone understanding that and agree with that? And we're on board. Yes. All right. All right. Public comment. Man. Okay. Okay. Thank you. Thank you. Thank you. Thank you. Okay. Thank you. Great. Okay. Great. Great. Thank you. Thank you. Thank you. Great. Great. about the building, but we're also exploring, you know, alternate ownership to the building that's not going to be the total speed limit. And in that process, some of your report, you will have facts from the engineering board, but in terms of recommendations going forward, I think there could be potential for some great collaborative collaboration even at this level that could help you go forward but I just didn't hear that the answer to Dr. Blasning, the answer that you want to work with you and that's what I need to clarify. Okay, I think I can successfully say for the board that we, you know, that you could have, you could have an envisioned Vermont and have that and we, as part of our charge and our mission as we move forward, we're going to be still listening to community impacts. So of course, we want to hear what your group has to say, or her group has to say, anyone's group has to say. You know, let's say it's- You would also be invited to, you know, be in an essay. We don't have to duplicate efforts here in our capacity, but I mean, if our efficiency is safe and the conversations are safe, I think that once a group is established to work towards a solution, where is it open to have you there? And so I do think that, you know, collaboration is very important. So are you getting the blessing? Yes, I am. Okay. Do I have your blessing from my group? You can have it, sure, absolutely. Thank you very much. You got my blessing. And anyone that, I mean, we support, I think it's important to say this again and very clearly. The board supports any community group that's interested in working with us and furthering the education of the children of our town. So yeah, absolutely. Bring it on. So Roger, sir, has a copy of that engineering board? Yes. There's copies available, there's copies of the Town Hall. Town Hall, exactly. We're looking at Town Hall. Town Hall was such a- Yeah. The problem is the facilitator of our group, so we want to just start reading the trash, take it over there. Sure. Yeah. 60 pages of very exciting reading. Well, we can have another report from them, like a building report from your group, too. I'm just saying that we'll be looking for that report, but he's an architect and he's just reading because he's an engineering person. We have two engineers on the board. Yeah. So he wants to look at this. We just want to start doing the information. Your report will be very helpful when it's produced. They're looking at the scope of when it goes back to Roger's account or what our account is doing. He said it's not educational. OK. It's separate, but it's not going to be impact. It's what you guys don't want. Yeah. What is it you decide you're divorcing? We're trying to look to the nature of things. That doesn't work. Wait. Yes. I have a couple questions. The first one is, is that a line I am going out for the X and Y building sale? No, that was in the budget. No. That was a whole budget to go. So that would be shown here. So they just don't expect it. That's where she's finished. So is it on this? No. It would have been a revenue. OK, great. Next one is, I didn't hear the annual meeting date. May 5, it's first Tuesday in May. It'll be at Rochester. May 5, Tuesday, 7 p.m. at the power. We believe it's going to be the raw of the RSUD auditorium. Great. And it's at the NIO, so we shall dress up. And the, OK, wait. So the building community meeting at our last meeting, I indicated that I wanted to be a part of that committee. And so I'm just waiting to hear from the date. And the last one said that there would be a date set tonight. So am I understanding correctly, there is no date yet set tonight? We did not set a date tonight. No. OK. It would be great if I could be moved in on that email. So that would be great. Which I've given, and also, those meetings will not be worn anyway, so. I'm sorry, I couldn't hear you. Those meetings do need to be worn, so we'll put you on the email. We also, it should be on the post. I'll let it host it on the post. All right. Thanks. And then I can make you copy that for the RSUD auditorium. Will it be worn? I'm sorry. I'm sorry. It should be worn. Yeah. Absolutely. I have talked to Chris. He did it for us. They told her the cap was there. The cap was as early as five years. So I did talk to them. You should just be about getting it earlier. OK. So it was a thank you for looking into where that cap was. Yeah. Good morning. Good morning. Thank you. Just let me know. Hold on. Yes. OK. All right. Let's do it. Yeah. OK. Well, we need to look into that then. Yes. Well, let's see. Christie needs to be followed up with that. And she needs to know what the cap and the cap and the cap schedules are, because that's her job. Got it. Got it. No. Only you are just in on this. OK. So we've done the work. Hold on. Hold on, guys. No. We're just involved. OK. Christie's not getting her meetings worn in Stockbridge, apparently, because that's how it all is closed at noon. And she's not getting any information to them in time. Thank you. Thank you. OK. So we're having a warning on that. That's great. And the March date, there's a budget meeting, right? Perhaps. We're not sure yet. We're waiting to hear back from the auditor as to if we're going to have numbers available then. Or on the 19th. So if that budget meeting happens, is that open to the public? Absolutely. OK. Great. And at this stage, the plan is to have a James, is that correct? OK. All right. So it will be a warning on that as well? Absolutely. OK. Great. All right. The next question is, just as a reminder, Karen and I are working on that transition spreadsheet that Tara alluded to. And we hope to have that done by mid-March. So we're working on that. So having to break down the numbers of the acres that could be transitioning out to middle school actually will be important to that spreadsheet. Oh, OK. With the number of acres. Yeah. So it makes greater sense for them. Yeah, exactly. So we have the acres used to on that? OK. And the final one, actually, I've got two more. About the building committee meeting, I am happy to volunteer to do fresh eyes edit on that. I'm a writer, and I would be delighted to help with that. I see the two reports here tonight, and I can make some recommendations about how that report could be a little bit more functional and useful that could be moved into your public discussion, including how certain meetings are conducted might be easier. And that's the expertise that I can offer, and I would love to do it. And if that rolls into any lucky week on the annual report again, and more than happy to help. Absolutely. Yeah. And the last question I have is, do you have an account of the Daniela building sale that's called a record? But I'm just curious. I thought it was $70,000? $70,000? $70,000? $70,000? Between $72,000 and $74,000? I don't know. That's just the wrong, that's the wrong record. Yeah, I've got it. Would that be fine? If it's $70,000? I think tarot. Oh, tarot. Okay. Thanks, Pat. Yeah, actually tarot would have it, because she said it's sitting in the general fund and giving it language. We talked about that before. She's got an handle on where it is and I'm uncomfortable that you know that you have Daniela. Or does someone want to do that? Yeah. I hope you do. I just have anything. All right, that's cool. Thank you very much. Thank you. I know there are different funds. Did Rochester know me? Did I have a public health issue? And does that trust me? I don't know. The trustee of the public funds did not donate any money to any of the organizations in Rochester at all. So in that light, in our $9,000 we put directly the stoppage for their fund rate for whatever they do. Their interest per state. Usually, if it's the way it works is that I have to request the money from the state. It's requested in Canada and I don't have the money. So it's not the general fund? Correct. It's not just thrown into the general fund? Right. It counts as revenue to help offset the threshold. But we do use it locally. I think it was after that. Was that for 2019? Was that a projection for 2019? What did you just say about the trustee? For our current budget the trustee of the public funds any... The budget we're developing right now and it's actually you can find it in the town of Florida they sent a letter and it says that they did not fund or you can see that letter. And it also included the school and that letter as well, right? What does that mean, $9,000 of the general fund goes to Rochester then? Like to be pulled out or is it not worked that way? No, it just helps keep our subject It's under the threshold Right. It's... The request is for the students of the Stockchurch School District. So we're trying to not lose that money. Yeah, that's fine. The other thing is I would like to see where the Stockchurch kids go to high school versus the Rochester kids. I think you said that. I just want to make sure. I think it's really important to see the difference. And do you see that by our A level or just in general? I love the grade level because we can see the bubbles and where we're going to be in the next year and year after that. But I definitely want to see how many kids that graduated from Stockchurch and going from sixth to seventh grade where those kids are going. We were kind of concerned about what you said that if you have one student who has done it before I know, but first of all it gives a lot more on restriction. Is Esther's privacy a problem? I get it, but... Well, I just want students not to violate anything. Right, like the last... The educational reports... My grade level we can prove by total. I think we should try to break it down as fast as we can. Right. We're not going to be able to say middle school and then high school. I'm going to get to college state and state. Yeah, I know they won't give us... When we get testing reports they don't break kids out in certain ways because you can identify them. Right. But sure, I mean, absolutely check with the state and Bruce, we can maybe check with Vina. You know, you can figure out if it's legal. It's not a matter of... You've always done it before. Right. Always? Always. We haven't... I love it. I don't think there ever was a high school in Stockbridge. I think we had a one-room school house and we always... I know for a fact it was never a high school in Stockbridge. That's what it was. Um... And... And... So the only thing... I find it really difficult that you guys have a meeting as a retreat. I know it's fun that you guys have worked on all that. But as a community person, I think it's unfair. I just didn't know that. We can work. We have to work too. I think it's difficult. I work on Thursdays and I take it every day. Right. I understand. But I just think that it's a difficult thing to have a meeting right today. I just do. I don't really understand it. But that's just a statement. I don't think we're even... Okay. Yeah. Yeah. Well, there were people who showed up from the community last time. Yeah. Stand around and listen to us talk. I mean, we don't get 40 people here on a good night. We're not getting 40 people. We're not getting 40 people. Yeah. I mean, look. I doubt we'll get 40 people. Well, we made a public meeting. They weren't ready to meet. All right. Okay. The next public meeting will be... It's not on here. Yeah. The next regular meeting is April 7th. They will be held in Rochester at 6.30 p.m. As we noted, we have scheduled a board retreat for 9 a.m. on March 26th. And a budget meeting to be determined. I would entertain a motion to adjourn.