 Draft of the financial guidelines in its packet today. I would recommend that we can postpone that one until we have a draft of the financial guidelines from the finance committee. Okay. And Anna, I'm going to say the one that nobody wants. I'm sorry. I'm going to say the thing that nobody wants. Um, is it possible to do a meeting on the 11th? I know, I'm, but I'm looking like I'm, I'm looking at the 18th and we're either going to be here till 1 a.m. today or 1 a.m. on the 18th. So is it. And, and may I just recall people we had to do this last time we ended the term to. We had to add an extra meeting. Lynn, we do have a. We do have a, we do have a special meeting scheduled for the 11th, the orientation for the new councils, which will be a meeting of the full council. Can we add to that agenda? And we could move on to a full council meeting that night. It's already posted as a council. The whole meeting is a council meeting. It's a special council meeting. If you wanted to put other regular business on to the special council agenda, you could do that. So I'm going to make the following proposal. Can I, sorry, can I finish the, if we do it, I think that it would make most sense to move the goals to that session. As it's something that will apply to the folks who are coming to the orientation and they could benefit from not as a part of the discussion, but from watching it. If there are to hear, okay, is there any reason we need to do carry over tonight? No, that's the 18th. So the financial goals we're doing on the 11th. The 18th, we're doing the guidelines carry over on the 18th. Sorry. 18th. Are Andy, do you? No, I'm sorry. I skipped over town manager evaluation. Just hold that. Town manager goals. 11th. Yes. Financial guidelines. Andy, do you think you'd be ready by the 11th? Probably not. I think we need to the 18th. Okay. Carry over. Discussion. The 18th. Yes. Okay. It kind of has to be. It's okay. Calendar. Can we do that on the 11th? Yes. And should we send you feedback in the meantime? Yes. Shouldn't we just discuss that feedback now since it was conflicting? Sure. We can. Okay. We're going to deal with that one tonight and get the feedback. Oh, sorry. Town manager compensation. Okay, fine. Okay. Fine. So we have two items we're going to do tonight. Town manager evaluation and the calendar and then the compensation. So town manager evaluation, I've done two different revisions. One was later today when I was called to my attention by Mandy Johanke that I mixed up some stuff. And so I went back to the original paragraph with some slight changes and then gave you the example of what Mandy Johanke suggested as a substitute for that. And then any other, and I included the table. And then I took the feedback I received from four counselors and tried to integrate that into the memo. So the issue or the version you should be looking at is the version that's in your packet. And in the center of the title, it says V period two. Now we can handle this one of two ways. See if there's any specific comments, but you could also send me any additional changes and we could adopt it on the 11th. As long as it does not impact the town manager's evaluation discussion, compensation discussion. Mandy Johanke. I had suggested in my feedback to you and I know it's not in here and it's not in here for a reason but that's why I'm going to bring it up tonight. Mandy Johanke. That's fine. That the evaluation memo delete what on version two begins on page five and runs all the way to page 25. In other words that the evaluation memo delete all of the summaries of each of the counselor comments for each goal and all of the documentation related to that. The reason I suggested that deletion and I'd like the council to consider it is because summarizing 13 individual counselors comments and making sure they are comprehensive summaries and accurate summaries takes not just a lot of time from someone doing it, but also will take a lot of negotiation time here in the council meeting to make sure we're all happy with each of those. I believe there are 13 different goal summaries there. And the manager two weeks ago stated himself that he reads our individual comments closely and takes them to heart and so I feel like the evaluation can be just as effective if it's the ratings and a couple of summary comments within the memo itself and then a reference to for more information on why we got to the ratings we got reference all of our 13 individual comments. So I would suggest we delete the bulk of what is in here and concentrate on the first four pages and changes to those pages. I just want to point out in the revision memo it would only be the first three pages because it would be everything starting with policy goals and beyond. It goes to page four on the document that on the PDF that we have two lines are on page four. Okay I'm probably looking at you might be looking at the the non-tracked the clean sort of version of that so that yeah so you're but you know on a clean one if no matter which one it would from policy goals on it would not include based on your suggestion it would not include the summary or the ratings and it would not include an attempt to summarize it it would include the summary of the ratings that's in the memo right but it would not include attempt to summarize the comments the counselor made the counselors made at all and so you would get rid of all of those summaries and all of the repeating of what those goals are you would leave the evaluation process information that begins on the document that's in the packet for me page 26. Yeah okay so Mandy Jo did send that suggestion to me I felt like like that was a larger change than and would need to be discussed and so let me just say before you is a version two which incorporates changes to all parts of the existing memo what Mandy Jo is suggesting is that we would only do the first part and the very last part which provides connect which provides links and summary of methodology Dorothy. I disagree I made my individual comments because I'd assumed that they were going to be just part of a summary they're not meant to be standalone comments in any way I so we were told the process was going to be a summary of it and that I think should not be changed at this point retroactively. I also don't think that I want to spend a tremendous amount of time more time on the town manager evaluation I think that we have done that people have spoken people have written and you know if we're going to just fight over every single thing then you know I am leaving the conference the council okay other people have to think that they can stand it that they can put up with these kind of meetings that go on and on and on and I very satisfied I haven't seen Lynn's latest document I had printed out I printed it out got the the other one wrong one I guess but what I've seen was fine and I think the town manager is smart enough to be able to figure out what we were saying and what we meant and to know that we value his work and had some suggestions but that we're not going to go after with knit knit knit knit a little point so I would like to just do this quickly thank you. Are there any other comments? So we have two options here one is I'll take additional comments and bring it back on the 11th the other one is to take the motion that's on your motion sheet and move Kathy. I just wanted to say Lynn I thought you did a great job on the revision so I'm agreeing with Dorothy my literally my only comment was the bar chart was missing a bar label to give you a sense of my super careful reading. I corrected that by no and it's been corrected giving it more space. I'm comfortable with this but go ahead with your motion I just wanted to acknowledge the amount of work that went in to the revision and I thank you for it. Mandy Jo. If we're going to keep the summaries I have a lot of requests to revise the summaries. Okay then I'm going to suggest you that we I take suggestions from people for revisions I need them by Wednesday of this week I'll bring this back on the 11th. Okay all right so with that that will come back on the 11th as stated earlier the goals will come back on the 11th the 18th the finance financial guidelines and the carryover will come back. Are there comments on the calendar? Lynn Lynn before you move to the calendar I'd like to suggest the executive session be moved to the 11th so that you can vote on the evaluation before you vote on compensation. Okay can I also suggest that on the 11th the town manager and I might like to do our state of the town address not that we spend any time this weekend on it but that's okay. Paul you okay with that? You know what? Look at it this way the new councillors coming in we'll get to hear it. Okay all right calendar comments. Anna was this a raised hand and a raised hand? Both of them. April 22nd the first day of Passover we should not have a council meeting on the first day of Passover and June 17th is Eid April 22nd it's a legal holiday so that one feels pretty clear Eid al-Adsa runs from June 16th through I can't remember the last day but can you hold on a minute? Well I'm sorry I know we see the calendar on the screen but I had my note. Do you mean no one else had my notes? Second of all would you speak a little slower? Yeah I can thank you. It's possible I'm tired. Okay so starting over reading my notes more slowly April 22nd is the first day of Passover which is a legal holiday. Right. June 17th is one of the days of Eid al-Adsa which is four days so it's I believe maybe less pressing than the first day of Passover but still could be recognized as we're considering our calendar those are the two holidays that I noted I was not looking for other things as I went through. Okay Jennifer and I did I mean Jennifer excuse me Athena and I did realize that there was a mistake by doing the 22nd of April and the 17th of June I'm going to just ask is that a holiday people feel we need to avoid? I'm sorry it's it's Eid it's an Islamic Muslim holiday it is Eid al-Adsa it is an Islamic holiday right it's an Islamic holiday it's celebrated for three to four days during that time and is that the first night it's not I believe the first night is the Sunday okay that's why I said I don't think it's as pressing as Passover but I wanted to note it as it is a holiday are you sure I thought the 16th was the first day so if we so on the if we move April 22nd we would either go to April 8th or we would go to April 29th or we would only have one meeting in April which seems a little not reasonable so is there a preference on April 8th or the 29th? The 29th is the second to last evening of Passover and that's the problem right it's it's day eight okay so it's day seven it would be because day one is the day one is the 22nd well evening one is the 22nd day one is the 23rd and so evening eight is the 28th okay so it may I think at April 8th what's wrong? Pat got disconnected thank you for letting us know she can she's here in the town room so she can still participate she just won't be on Zoom okay so we have it up on the screen Pat your microphone's working yeah great and you just won't have your video so the eight I think yeah thank you I am requesting that we add a regular meeting on July one and on August five those would be the typical regular meeting dates for both of those months in the last four five years of the council calendars have regularly tried to not put meetings on I'll talk about July one separately than August 5th but we've generally not tried to put a meeting on August 5th or the first meeting first Monday in August and then we've added it to a calendar as if needed and then we've run into we have to have it I don't think there's any time in the last five years we haven't needed it and when it's put in as if needed people schedule vacations and then we run into quorum problems so I believe we need to actually list it on the calendar as a regular meeting if for some reason we don't actually need it it will get cancelled but we don't we shouldn't even say if needed we should just put it there and expect to have it July one normally we have only had one meeting in July because we've had three meetings in June because we've generally had the very last Monday in June a meeting to get the the budget done that meeting is listed as special meeting if needed on June 24th I would as a precautionary measure list July one as a regular meeting and just have us assume we're having one of those two but not both of them June 24 or July one depends on whether the budget's ready on June 17 is whether you just 24th or July one yeah I would suggest we keep July June 24th and get rid of July one because on June 24th we can still pass the budget by July one we have a little problem right which is why we normally have three in June and one in July yeah so I would eliminate July one that would be okay with me if with the change of regular meeting on June 24 are there other comments I'm looking I'm looking for hands Mandy Joe you still have your hand up all right with this calendar then I am going to make a motion trying to get something off the agenda um to adopt the 2024 town council meeting calendar as presented as amended okay you're right it was in the packet all right as amended is there a second second are there any other questions or comments then we'll take a roll call vote um I believe we're starting with an ecolopes yeah you do yes sure sure you can even find the next council in this case um Michelle Miller you need to vote to hi Dorothy Pam you need to vote to yes Pam Rooney yes you got to live with it Kathy you have to live with it yes Andy you have to live with it yes Jennifer you have to live with it yes Alisha you have to live with it yes Shalini you can find the next council yes Pat you have to live with it no hi hi uh Anna can you live with it I Lynn greece mersen I Vandy Joe hannoky I okay it's unanimous thank you Alisha did Alisha vote oh Alisha you voted yes yes I did thank you Michelle sorry I went so fast it's possible she didn't okay am I hearing that we're moving the executive session to next week because to the 11th okay that's right we haven't okay then in that case Dorothy I just wanted to say thank you to Mandy Joe for looking at the calendar and taking the time to think it through um I appreciate that I I do want to mention that actually Athena and I tried that and we messed up on the one issue and we already did know it I just want to give credit to Athena who first put it together um and we did look at holidays and we missed that one so our fault that was on I'm sorry Anna I see you okay I was no thanks what nothing it's all good okay okay uh appointments the only thing I want to mention is in your packet is a letter from the town clerk it it it notifies us of two vacancies on the housing authority because the positions were not filled during the election one position was filled by Raiden and that person has since declined so in the packet for either the 11th or the 18th I will advance a calendar that will begin with January 2nd for because that's when the 45 days start counting by which we have to do this and before then I would hope to be able to talk to the chair of the housing authority and talk about when what their cycle of meetings looked like one of the reasons this is not as urgent as the school committee was is because it's a five-member body it has three voting members on it and so after on as of January 2nd they will still have a quorum and can still do business Mandy Jo you have your hand up except I think the charter requires we fill it within 45 days just like any other one so it is just as urgent from getting it right done from the complying with the charter point of view it is and that's one reason why the calendar will start for on January 2nd okay uh committee reports any CRC are you still speaking to us we have a meeting next Thursday on the agenda will be we will start with nuisance property nuisance house renamed nuisance property bylaw from there we will move on to rental registration bylaw in addition to speaking and discussing the requests for revisions that everyone who wants them considered will send me by Friday at noon at noon I have to get them out to Athena by the by 1pm because of my afternoon schedule so if I don't have them by noon they're not making it in the packet before the weekend but we will also discuss on rental registration incorporating nuisance bylaw nuisance property bylaw language into the rental permitting bylaw to add potential violation no remedies remedies enforcement actions to the permitting bylaw as they relate to in violations of the nuisance property bylaw it'll all make sense when a report is written but those will be that will be part of the discussion of rental permitting on the 14th after that we will move to the transition memo solar bylaw will not be on for discussion on the 14th it will be pushed to the next council committee right it's in the yeah it'll be concluded in the transition memo but the transition memo was undergoing major revisions after tonight because what we just dumped on you elementary school building committee Kathy Aurelisha Kathy anything there's there's a meeting this Friday an agenda is posted but I have to add one additional item that we're going to talk about a process for figuring out what playground equipment so we're in the really fun phase of the project but it it's at 8 30 on Friday morning the only other details around this is we are rapidly moving to get it on the planning board agenda the conservation committee agenda and talking about the first site package which would be in the spring so this is is moving a lot of moving parts that are moving quickly I only have one request and that is would you make sure that the council and the public knows when the fence is going to go up so we can start observing absolutely and you did ask that last time and I haven't been able to come back with a good answer yet because we're talking about can we widen the driveways to go in and out and remove a tree so the trucks can get in and then the fence there is a date I'll find out about the fences yep the tree is the one that's going to give you the problem all right finance committee Andy um I was going to make your report tonight but uh I think I'll just put it into writing that was supplementing the piece that we already submitted thank you GL Pat the reports in the packet I'm assuming everyone read it we did thoroughly um Jones Library Anika Jones Library had a very quick meeting last time where we um really just approved some pending um invoices uh there was no financial report and the next meeting date has not been announced yet TSO Anika I say one thing about GL we have a meeting this Friday which is unusual at 9 a.m um and we're all yes and also on the 13th at a regular 9 30 time thank you TSO will meet this coming Thursday at 7 p.m and we will have a packed agenda okay liaison reports any okay uh pal paul you have a written report if there are any questions or comments I'm open to them and that's the only written report for the month of December so you could still ask questions next week or the following week okay um topics not reasonably anticipated we're not doing an executive session are there any councilor comments yes jennifer I just want to say that District 3 Dorothy and I are having our um you know last district meeting of the year on December 12th at the Jones Library in the Woodbury room from 6 to 8 and because it overlaps with dinner we will have pizza and it will for the district it'll be an opportunity to also say thank you to Dorothy I believe District 5 is doing a meeting too District 5 already had our meeting you did we did okay uh I believe that all uh districts have met the requirement of at least two meetings so you will have some next week you know what I'm glad I checked thank you um all right uh anything else councilor comments uh Pam thank you uh tonight was a really good example of uh the huge amount of information in the packet and unfortunately some of it arrived really just today so it is it is we don't have a mandate for information to be provided by a certain date and time ahead of a meeting but I'll it's it's really not possible sometimes to keep up with that load and it's not that it's a load but it's it's too late and it's too much sometimes how do we fix that do you know do we just say we aren't discussing it if we don't have it in the packet by a certain day we've talked about that but we don't seem to enforce it and rules of procedure have actually talked about this in GOL yeah yeah um any other council comments we have a meeting next week that begins at what time um I haven't heard responses from everybody that I polled but I think 6 30 works for everyone so we should plan on 6 30 and do you think the orientation might start earlier no no so 6 30 and the orientation for those that might not come to the orientation because maybe they're not going to be counselors next time okay is there a time where they should allow to show up how long do you want to allow for the orientation when we set the agenda on Wednesday we'll set a time to wrap the orientation so we can let counselors who aren't interested in that portion of the meeting know when they can attend for that regular business okay but we haven't gotten into the details of the orientation agenda enough for me to estimate I think it should be an hour but I want to make sure that that works with what we've planned first so but we'll let you know on Wednesday if that's okay okay thank you are there any other questions or comments Pam you have your hand up okay Mandy Jo you have your hand up I want to thank Athena I know it's not the end of the month yet but we just added another meeting to you and all of the packet items and all you added three well three meetings this month but we just oh no no no but tonight we added next week's meeting tonight it already existed we just made it worse yeah so I just want to thank Athena for all she does and I know she's been under a lot of stress and all for what we've been doing but thank you Athena well deserved extremely well deserved are there any other councilor comments seeing none the meeting is adjourned it's 11-06