 And it was actually, we actually acquired it a few years ago. So they did do a lot of it. Okay. I was able to answer questions. And the blog is definitely wrong. It is. I replaced the battery. My daughter was here. We had a girl over here. We're sharing clothes. We're having a surprise. There's no one here. It's okay. It's okay. It was lost because it was on the ground. So it's closed. It was on the ground. It was just we would have done it that way. Yeah, we did. It's okay. It's okay. We're using special equipment here. Good evening, everyone, and welcome to Scotts Valley City Hall. We're going to have a special meeting first about the Successful Agency of the Scotts Valley Redevelopment Agency. We'll open that, have some brief business, close that, and then we'll open up the regular meeting. So with that, we'd like to call it order the meeting of the Successful Agency of the Scotts Valley Redevelopment Agency. That's what we've done here. And roll call please. Chair Dillis. Here. Vice Chair Johnson. Here. Board Member Lind. Here. Board Member Reed. Here. Board Member Tim. Here. Thank you. That was an opportunity for public comment time. I should point out that this would be, you could make comments on things that are not on the agenda. But only items that are within the purview of this particular agency, which has to do with paying off the debts of the previous redevelopment agency of Scotts Valley. So if anybody has comments about that, I'll be welcome to step forward and make those comments. Seeing none, we'll close public comment time. Are there any alterations to the Consent Agenda from Council or City Manager? Move approval. Oh, Successor Agency only. Thank you. I should ask the audience. Is anyone in the audience want to speak anything on the Consent Agenda of the redevelopment of the Successor Agency? Nope. Any other comments? With that all in favor of the Consent Agenda, please say aye. Aye. Opposed? Most capacity unanimously. With that, we will close the meeting of the Successor Agency of the Scotts Valley Redevelopment Agency. And we'll move on to the regular meeting of the City Council over that meeting. And now we'll have a Pleasant Agents, a moment of silence. And I would like you to keep in your hearts and prayers a person named Kyle Werman. Well, I did not know him, but my son's new name. He grew up in Scotts Valley and he was a Sheriff's Correctional Officer who had a medical emergency the other day and passed away unfortunately. So please stick with him as we have a moment of silence. Pleasant Agents, to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. Okay, first we have a special set matter. Oh, sorry. Go call, please. Mayor Dillis. Here. Vice Mayor Johnson. Here. Council Member Lin. Here. Council Member Reed. Here. Council Member Tan. Here. Okay, now we have a special set matter. We have a presentation of Santa Cruz Metropolitan Transit District annual report by Alice Clifford, the general manager. So welcome. Mayor, council members, thank you for this opportunity. I always enjoy my annual journey to provide you with the state of Metro. At the onset, I'd like to just thank you for continuing to support and send Donna Lin to our board. She's fantastic and a great supporter of transportation. And of course over on the RTC side, Randy always does a great job of supporting Metro. Anytime there's a question, he gives us a call and we try to provide him the information. So thank you for that support. So I'd like to just start off as I usually do with a couple of quick updated stats. Our budget this year is 49 million. We have 319 people employed at Metro. We own 100 fixed route buses, both the fixed route and the commuter buses, the Highway 17 buses. And we run 26 routes across the county. In addition to that, we run what we call the complimentary service, the paratransit service under our Paracruz name. And we have 41 paratransit vehicles there, of which we just got a bunch of new ones this year. So that was pretty exciting. Our service population is the entire county, 264,000-ish. And we provide 5 million fixed route and commuter trips per year and another 72,000 on the paratransit service. Interesting nugget that I always liked update. Last year, it was almost 50% of our ridership on the college students and the faculty from UCSC and Cabrio. This year, I'm happy to announce it's a little over 50%. So it's actually growing as the population of the campus grows. So usually you are curious about how we're funded. How do we fund that 49 million dollars? Well, about 19% of that is funded through the fairs that come in the fair box. Another 46.5% of that is from the 1978 dedicated half-cent sales tax. We have that dedicated to us in perpetuity. Thank you to the voters of this county for doing that for us. And then an additional thank you for Measure D because they provided us another 16% of Measure D. So all of that combined funds nearly half of our entire budget. So when you talk about self-help, we are a self-help county. We are a self-help agency. About 13% is state operating funding sources. Much of that is that new SB1 money. Thank you for that. State legislators. And thank you to the voters for not passing Prop 6 and taking that away from us. That would have been devastating to you. It would have been devastating to us if we had lost SB1. Continue on. A little over 8% is federal funding assistance that we receive. 11.1 is what we call capital eligible money. That is some state, STA, additional STA dollars. And some small transit intensive cities dollars. What we call stick dollars that come to us from the federal government. We can use that at capital. We can use that in operating. So that's what we point that out. And then just under 2% is leases and advertising and some other little revenues. And that's one of the areas we're focusing on trying to grow. Sometimes you see a bus out there with no advertising on the side. It's a missed opportunity. And we just need to keep working on that. So out of all of that, the board now for what will be the second year in a row, will be able to parcel out $3 million to put it on our capital side to help us leverage that $3 million to work on our capital needs, our sort of state of good repair. And I'll come back to that in a minute. So, kind of turning to Scott's Valley. As I reported last year, we've been trying to sort of push out the tech buses from taking up all of our parking spaces at the transit center and encouraging them to find space elsewhere. They probably should pay for space wherever they go. They are for-profit companies. And we are not a for-profit company, so they shouldn't be taking up the spaces that our riders need. I'm happy to report that we've had great success following some of the comments that you made last year. The tech companies reached out to me right away, actually. And they've all moved out with the exception of one, and one is trying to move out. They're working to find another location. And I'm sure when I'm here next year, they will have great conversations every two weeks, and I'm confident that they'll do that. In the meantime, they'll probably have to pay us for some spaces until they do leave. So we hope to have that resolved within the next six months. And additionally, as you know, we've had some issues, if you will, overnight, parking predominantly with some of the folks in the Blue Bonnet condominium track using the spaces, and we've engaged them recently in some discussions about the possibility of leasing or licensing some spaces to them. We don't want them to become long-term dependent on us because we hope through marketing efforts to be successful in growing the ridership on Highway 17. So we do want those 200-some spaces to be all customers, boarding buses going over the hill. But for now, we will have a little bit excess capacity. It could benefit them in the short run. It could benefit us in the short run, so it could be a win-win. So we're in discussions with them. Now, interestingly enough, if you've been to the transit center, and I'm sure you have, you notice that there's a beautiful building there that's been vacant forever. I think there has been a tenant there at some time that predates me. I am happy to report that we have signed a lease. So we do have a tenant that's going to start work on that facility February 1st. They will sell manufactured nuts in Viscote. They may have a storefront there. I think they want to have a storefront there. We're hoping we have a storefront there, but not only they will have some employees there, and we'll parcel out some of those precious spaces for their employees. Also related to the transit center, you may have heard some rumblings this week about some tree removal, and I apologize for bringing that controversy to our community, and I apologize for not getting some word out ahead of you so that usually I would rather you hear from me first than the community. I didn't get that right, and I apologize for that. But the fact is we have a lot of trees in that facility that were just the wrong trees, and they grow with very big shallow roots, and they've been lifting up sidewalks and curbs throughout that project. And look, our revenues that I described earlier are precious resource, and we need every penny we can to go into that transit service, and it's not a good use of that money to be replacing curbs and driveway approaches and things like that. So we remove the trees, and we'll work with our landscaper, and we'll talk to your city folks about getting a recommendation of the right tree. Hopefully there is a right tree that won't, ten years from now, also lift up sidewalks and curbs, but we'll work closely with the city to see if you have any ideas too. So we won't jump to any conclusions, but we know we've got to put something back there, and we'll definitely follow through with that. In the bus service area, shortly after I was here last year in March, we had one of our service changes. I told you about some things that were coming, and those did happen. We had a really exciting change on the Highway 17. So we had a route that started off in the morning at 6.35 in Santa Cruz, come up the highway, service the Scotts Valley Transit Center, and then go over to Hill. The problem with that is about the time we got to the Scotts Valley Transit Center, it was basically standing alone. So your residents, our customers were standing on the Scotts Valley, had to stand on the trip over to Hill. So we made a neat little change there. That truck still leaves Santa Cruz, but it just had straight over to Hill, and we started a brand new route that starts out of the Transit Center at 6.50 a.m. So we're providing those customers a seat instead of a place in an aisle to stand. In addition to that, Donna has talked often about the downside to the fiscal crisis we had a few years ago and the impact on service in your community, particularly on Scotts Valley Drive. So that northbound direction, the only stops that were serviced were just a couple of stops that were Highway 17 stops, as some of our routes go out down and the Scotts Valley Drive up to Granite Creek and then onto the highway. All the other stops just didn't have any activity any longer. Well, we're happy to report that we've started that journey, so shortly after we met last time, we took a 35 that runs at the San Lorenzo Valley and brought it on through the Transit Center. So it services the Transit Center at 3.50, 7.00 p.m., and then it goes on, it actually goes down Mount Herman, on the left on the Scotts Valley Drive, goes up to Granite Creek and gets on the highway and goes to Santa Cruz arriving there at 4.20. So it's a little bit, it's just the start, but it tells you that we're sincere about trying to reestablish service on Scotts Valley Drive. You have all those beautiful bus turnouts there. We need to be providing service there. We need to pick up customers there. You last time asked a number of questions about the data related to boardings at Scotts Valley and I will tell you that we've updated that. We estimate about 175,000 boardings and the lightings occur in Scotts Valley annually. That's about 584 average daily trips. Highway 17 Commuter Service has about 19,500 annual trips or about 65 daily boardings and the lightings here in Scotts Valley. And we're doing a survey later this year so we can just kind of guesstimate on this one, but we guesstimate based on some data and analyzing some data. Then we have about 46 lightings in which people are coming to your community we think to work in your community. So that's always exciting and as a number we should continue to grow. It's not a big number, it's a good number, but we can make it better. And the way of things that are coming later this year after we get a marketing director, we're going to put a full core press on a program to try to encourage people to get out of their cars. Anybody watching us on TV today that's driving over that hill, probably doing so, maybe they were once customers for us but they're probably doing so because gas prices are so darn cheap. We just need to come on back. We have a great service. We want them back and we want to grow that service. We're going to put a lot of effort into trying to do that and to try to fill those 200 and some spaces at the transit center. So hopefully next year when I'm standing here I'll be able to tell you that we had a program that was a success. Also later this year we're going to initiate a pilot project, a mobile ticketing project on Highway 17. This is really exciting and new for us. It will allow customers to, in effect, buy their ticket on their smart phone and then they'll just flash that media to the bus operator that they want to go. One of the things that we struggle with on Highway 17 and it varies sometimes between bad and worse is that we just can't get people boarded fast enough. And the longer it takes to get people boarded on that bus the later they are when they get to the other side of the hill. Particularly our students headed to San Jose State. We want to get to class on time. We want to get people to work on time. Well, when we have customers feeding crumbly dollar bills and pennies and change into the machine it slows it down. So flash media on the smart phone is really going to help that. I look forward to reporting on that next year. And then, as I know Don is as excited as I am about avian automatic vehicle location. We are late to this game but we will have the GPS. We got state money, thank you SB1. We got state money but it helped us buy that. We bought it, we awarded the contract. It's being installed over the course of the next year. And by late this year our customers will have a customer facing application on their smart phone where they can look and see what time that bus is coming to stop. No longer will they have to go stand at the stop and hope the bus comes on time. If it's running late they'll see it on the smart phone. They can stay at work. They can stay in class. They can stay at home until the last minute and go out and catch that bus. So that's exciting. That's coming later this year. Back to the buses. We're working hard to replace about 50% of our fleet that is way over its useful life. We have great mechanics and they keep buses going. We have 1998s that are running great but they are old and it is time to replace them. And that's a big challenge. That's anywhere from 38 to 50 million dollars in order to do that. If I buy compressed natural gas buses that's 750,000 average on a bus. If I buy fully electric buses that's an average about a million. So that's big. That's a big difference. And that's a big, big note that we have to figure out a way to crack. And we will. To that end we got some money for some electric buses and we have some proteris that we're wrapping up the order on. Those proteris are 100% electric. Four of those will arrive sometime early next year and we'll do a big splash. We're doing the most difficult part right now. We've never operated electric buses. Very few people have. And we have to figure out how to put together charging infrastructure in our yard. We'd like to have that in place when the buses arrive. Because when they arrive we'd like to put them in service. So we're working hard on that. Another three over the road coaches for Highway 17 that are intended to be zero emission 100% electric buses. That's on hold. The only manufacturer that produces those. We brought one out. It failed. It couldn't do the job. We know that there's at least two more manufacturers in the next two years coming into the market. As soon as they do, we'll test their buses. If they work going over the mountain, if they can pull that mountain, then we'll use that federal money and we'll go buy those three electric buses. Won't that be cool to not only have our first over the road coaches, but electric over the road coaches. So we'll do a big splash when that happens too. And then as you probably saw, we kind of put our toe in the water with electrics to the hybrid, diesel hybrid electrics. We did a deal with ETA, our partner on Highway 17 service. They transferred 10 of their diesel electric hybrids to us. This is a great way for our people to learn how to run electric buses. For the huge price of $1 a piece. So we paid them a dollar. We paid them $10. We got 10 buses. They're 24 tanks. They have a lot of life left in them. We held a media event here and BTA CEO and area Fernandez came over the hill. And we did that on December 14th. We did that at the Scotts Valley Transit Center. That was really exciting. And finally in closing, as you probably aware, the California Air Resources Board or what we call CARB recently adopted their new regulation, which will have fleets across the state of California. 100% electric they say by 2040. And for us, what that means in the category we fall into is starting in 2026, we have to buy 25% of anything we buy as 100% zero emission electrics. And then starting in 2029 and forever, 100% of everything we buy electrics. That didn't really give us a lot of heartburn because a year prior to this regulation, our board adopted a zero emissions program in which they planned to take us 100% electric by 2040. So we were already on that path and they just determined that for us. Council members there, that concludes my presentation and I'm happy to answer any questions. Questions coming? Thank you. Good report. Sounds like in many ways you have to face competition. People who are in their cars, like their cars and to get them out, you have to provide the types of things that I think before we're looking at the process that you're going through might be able to deliver. Yes. Which is pretty exciting and pretty good for a government agency too. We try to be innovative. We try to give the customer what they want. We want it not only attractive, but we want to retain it. Appreciate that. And one thing I know has been asked, and I know you're working on answers, the enterprise building, that there's more interest with the status becoming more and more occupied to have a service reestablisher set up for that area too. Yes. Dress those needs. Definitely still on our radar trying to figure out how to make that turn to make it work in the system. Right. I know it's in the planning, often asked about it. Alex, thank you for that presentation. If you left out the most important part about your presentation, I think you're a Scott's Valley resident. Yes. I had to note that for the record. So again, very informative, just like it always is, just in case maybe for folks in the audience or Washington TV who aren't as well versed in the nuances of public transit, when you talk about 19 cent fare box recovery, somebody who's maybe, again, not familiar with transit might hear that and be like, oh my gosh, that's woefully inefficient. But would you maybe just take a minute or two and kind of walk through why that's actually not too bad of a number? Yes, sure. So what that number means is what percentage of the overall operating is retrieved through the customer putting the fare or the $2 in the fare box. So I'll give you the 19 percent. Now, that number was just a little bit erroneous. It's actually closer to about 23 percent because in that 19 percent we used that capital. So technically, you would take the capital money out. So we're up over 20 percent. What it means is when you're looking at funding, whether that be federal funding or state funding, they do, when they judge whether to give you a grant, one of the things they might look at is how efficient of an operation you're running. We're not a for-profit operation. Public transportation never is. But when we're up over 20 percent and approaching 23 percent, we're one of the better bus fare box recoveries in the state. A lot of other transit properties suffer in that sort of 15 or so percent. So we're doing pretty darn good. And we're going to keep trying and keep trying to do better. Thank you for the question. Thank you. And again, a wonderful report. Donna keeps us updated on a regular basis on what's going on and what we can do to help. But I know I never hesitate to let her know. And we'll be there for you. Number two. Yeah, thank you, Alex. I also want to add great work with the tech companies. I know that was a real issue for a lot of residents and that was filling up the center there. So thank you for that and finding a solution we need for that one. I think that's a really good thing. Looking forward to your next report. We know it's 100 percent. Thank you. Thank you for your support. And again, because of the comments you made last year, it motivated them to come talk to you. So thank you for that. I know we've talked about it, but there has been some interest or concern on social media as far as work being done on the overnight parking and the partnership that we have. And you may want to address that as well. So those watching will understand that. I appreciate that question. There is a lot of disinformation out there about what is going on and how it might impact the farmer's fare and Fourth of July use of the parking lot. We're in a partnership with the city on that. We're not 100 percent owner of that property. And the neat thing about that partnership is when we need the intense parking, you don't. And when our customers come back and grab their car and go home, that's when you typically need it. And on weekends, we need very little of that parking. And so that works out for the farmer's fare and all the other events that happen throughout the year in that area. There's nothing that we plan to do in any way to disrupt that wonderful partnership and that use and that complementary use of that facility. So anybody watching, please put that number to rest. That's just not going to happen. What is happening is we're going to start enforcing the overnight parking. We've had problems with the Lubano folks predominantly using that parking. They shouldn't be using that parking. We might, like I said, we might do a deal with them. But we've also had some problems with SMARVs recently, some abandoned vehicles. So we're going to enforce it. And what that means is probably about two in the morning, starting in February, a security guard will come by and post something on any vehicle that's there and give them their first warning and then they'll get a second warning and probably by the third one, if they still keep doing it, they'll get their self-total way. Now we have some, now it's a transit center and there are some legitimate overnight parking uses in a transit center, right? Envision when it power Scott Valley residents going to take the Highway 17 over the hill to catch Amtrak to go off on a vacation for several days. We don't want to have them come home and find their car impounded, right? So we have to create a permit that those people can call us in advance on yet so they can display it on their dashboard and prevent them from having that kind of adverse situation. So we'll put a lot of thought into it. Hopefully we won't make any mistakes. We're trying hard not to. If we have to delay the enforcement another month or two just to get it right, we'll do that. But we do want to get an antelope for who's parking there and why. And as you can imagine, when you're thinking about the Farmers' Fair and the Fourth of July and other things related to that, they're probably not parking there too in the morning. So I don't think there'll be a conflict. And back when it was repaid, we found several cars from Southerlands Valley that had been left there for weeks at a time and things like that. So as a community, we don't want that. We don't want people living in their cars there and just dumping these vehicles there. So it'll be good for all of us, I think, to have a system. We want to be a good neighbor. Thank you for all these great things you're telling us. I have a couple questions. First, Biscote. Did you say they're manufacturing Biscote? The Italian company's told it's nuts in Biscote. Yes. I love Biscote. I mean, I look forward to that. I'll be a regular customer. I'm sure they'll be good. Also, I was wondering just a little bit about the trees. Do you know what kind of trees they were that were so disruptive? I should have gotten that answer today. I'm not a tree person. I don't know one from another, really, basically. But it's just our landscaper came in and helped us make a decision to have to go because they just grow the surface roots. The city had a similar issue along that corridor there. Do you know what the intention is to replace with a white number of trees? Probably not. One for one will probably investigate what trees would be optimal and where to place those. We thought about maybe some dwarf junipers might fit in a couple of locations there and some low maintenance, grout resistance, kind of shruggery kind of things. Ultimately, at the end of the day, again, we'd rather put our dollars into the service on the street. So whatever we do there, hopefully over time will increasingly cost us more money to maintain. But I'm happy to work very closely with the city staff to get their opinion on what we do there. Good. I'm wondering about safety. I haven't heard of any issues about the safety on our buses, but I know if you look at other areas in the Bay Area, there are places where, you know, transportation is not that safe. Do we have any kind of a safety issue on our buses? You know, on and off again, it's not a frequent thing. By the way, I want to thank you for safety related to the Scotts Valley Transit Center. Thank you for having Scotts Valley PD go through there periodically. It really helps keep things the way we want it to be. So thank you for having them do that. Or thank you to them for just doing it, whatever it is, but it's helping us. On the bus, you know, we're installing, we don't have 100% cameras on buses, but cameras on buses do help to deter crime, especially when you have a screen there where you can see yourself on the screen. So we're going to, over the course of the next couple of years, try to find money to finish that off. And then we have some folks that have created problems, some of the issues on the bus, and we've gotten real aggressive in the last couple of years of taking them to court and getting temporary restraining orders. We just had two individuals that had thrown off our system for over a year. We went to court this week and got a three-year extension on their TROs. They were just the kind of folks that were creating some real big problems for the customers. So we will do what it takes to keep our customers safe. We're just giving the large number of passengers. It sounds like it's a small issue relative to many people and very much is. Our customers are hard-working people. They just need to get to work and get home with the doctor's appointment. Good people. Any other comments or questions from Council? Thank you very much, Alex. Thank you, and I'll see you again next year. That was good. I wanted to public like to make any comments about Metro. Seeing none, thank you. We'll move on to the committee reports. We'll start on my left with Council Member Reed. Oh, of course, man. Council Member Ten. I had the pleasure of attending the League of Cities conference up in Sacramento this past week. It was training for new Council members. It was very informative. I want to thank the staff for me. Get to that trip, and I saw Jenny up there. She was there. They had some actually really fascinating issues they went over. And some of them may be impactful for our city and I got a chance to catch up with our city manager about that. The state may try to take away some of our impact fees, and we're looking into what that may be and how that could impact our city. But that's a new thing that the potential Newsom's new budget came out with. It could be impactful to Scott's Valley. We also talked about Mutual Aid. It's available for wildfire prevention. The city has allocated your marks and dollars that are available to Scott's Valley also available for the reduction of fuel. And so we talked about ways that we might be able to tap into that and work with some other inter-jurisdictional agencies that could help with preventing wildfires and disasters that could happen in our city. Another item they talked about was we have coming down the pike here a statewide delivery of cannabis is now allowed. And so they can deliver within the Scott's Valley jurisdiction. And they suggested cities considering cities that do not allow sales of marijuana within their jurisdiction. You might look into how you might want to tax that as a local jurisdiction. So that may be some low-hanging fruit for us to address in our budgets. They were also talking about drone delivery. And we may need to find some laws locally to deal with drones delivering within our jurisdiction. That is something that is going to be allowed at the state level. For other city council members, social media was a big item for the Brown Act discussions that we had. And they reminded us that even three of us liking a social media post and replying to it together can create a Brown Act issue. So just something to be aware of as we're online. Isn't that interesting? Yeah. So take note of that. As an attorney, I found some of those discussions very interesting and concerning. So, careful what you do online. I think that's a general rule for everyone. Also, another item they talked about under housing was, and I don't know if we have this as a city, and I forgot to mention this to you, Jenny, but we do have, they recommended a city opting its own sequel guidelines that would be a reduction in the state guidelines. So you don't have to go through all the state regulations when you're going through a CEQ Act. There's a lot that the state comes down with that they don't have applied to local jurisdictions. It might not make sense for Scott's Alley. So we might consider that we're short staffed and doing anything out of the ordinary. It's a big strain on resources, but that was something to recommend. So that was my takeaway. It was actually really good training and how to recommend to anyone that we bring on and including some of the new people we have joining our planning commission tonight to give you a chance to attend one of these trainings. You're very welcome. Thank you. Council Member Moon. Yes, I had a last-call meeting at first of the month, and we, among other things, approved annexation for each park. It's Monty Fiori. I'm there joining the Scott's Alley Water District. And that's been a couple-year process to get through. But it will be really helpful to them and being able to address some of their needs. And had a Metro budget meeting earlier this month and addressing the standing of where we are and similar to what we're doing with the city as far as... Some of the challenges is the sales tax coming in late and some of the challenges with that is the same thing Metro is dealing with and working with. And pension issues and other things are many of the same things that we're looking at. So it's interesting to be able to have that, just numbers and figures and share that information with Jenny and just have that other component involved. For the Justice Executive Council, we had met and planning a gang awareness prevention conference within the community, trying to find ways to reach our youth and find ways to get them in healthy activities and understanding helping parents and adults understand why kids are drawn to gangs and how we can provide resources that keep them from looking to the wrong places for that companionship and due to peer pressure. So that will probably be next fall. And we have the Santa Marta Rita, one of the first Groundwater Sustainability Educational Series and Mayor Tillis and I attended on Saturday at Felton Community Center and we're about 100 people in attendance and really an excellent workshop, really nice to see pretty much 50-50 participation in Santa Rosa Valley and Scotts Valley and that conference is available online if you go to Scotts Valley Water District and look for the Santa Marta Rita Groundwater Sustainability that information and the conference is available online and we thank Taylor Bateman for his participation and really some good information provided. And we're helping to dispel some of the concerns that there's the concerns from Santa Rosa Valley that the water issues are at Scotts Valley's fault and there's some Scotts Valley thinking that Santa Rosa Valley is not participating. So that dialogue and by the starting at the beginning there was more misunderstanding and it seemed to be as we got further into the conference a far better cooperation and just really a nice change in the attitude of wanting to work together to resolve and address these issues. And this was the first of three. We have a Santa Marta Rita meeting tomorrow night at seven and a Metro meeting Friday morning at nine so anyone's interested in meeting those topics that they can join us at the Santa Marta Rita Room Scotts Valley Water District for that meeting tomorrow evening. Vice Mayor Joseph. Thank you. So I met on the RTC Retail Transportation Commission and about five years ago the rail line was purchased and there's been a pretty big discussion in terms of what is the future of that rail line how is it going to serve the county? And so over the past year and a half there's been a consultant that has done a unified quarter study that gave a whole spectrum of uses on there what would be the best use, highest and best use and so forth. But this last Thursday the Regional Transportation Commission decided to study it just a little bit further and really bring in a little bit more in terms of the economic and also the environmental impacts that this quarter any use on it would entail. And so you have train, another one of the things that was brought in was bus rapid transit having smaller buses the man who just left knows an awful lot about all types of transportation he used to work on and be involved with the train systems and so forth. So that's going to be a further study because without the economic impact without knowing how much things cost you don't want to just jump in Alex mentioned before that they're a non-profit and you can't treat transportation systems like a true business otherwise there wouldn't be any. If it was a private business they don't go bankrupt and there would be no bus systems in the country because they don't turn profits but at the same time when you're starting off with the capital expenditure on something like a whole new train system you kind of have to study that closely so you don't get trapped in the whole idea of just sinking more and more money into a system and in my mind a train system that would be very expensive be very difficult and expensive to run and also compete with metro you'd see it would diminish the ridership on metro and another thing since everybody else is kind of parochial on that commission you know what's in it for the 5th district what's in it for Scott's family not too many people are going to use that corridor for our purposes as far as transportation especially during rush hour so that's going to be a good thing that was unanimous and you don't get a lot of unanimous votes that is unanimously agreed upon to have a more vibrant and closer study on that part of it the other part was a little bit more contentious there's a company called Progressive Rail there's a short line operator that provides transportation mostly freight and most of the freight since CEMEX I think most of you know where CEMEX was it was up and down the board they closed a number of years ago and since then the demand for freight has been greatly diminished so the question is do you want freight on that line? do you want excursion on that line? so on a 6th of I vote and I was on the losing end of that particular vote they decided to approve a 10-year agreement with Progressive Rail to allow them to put freight on the corridor but right now most of the freight that happens goes from Watsonville South that's where the company is that's where the concern is and legitimately so for these companies we have produce and what have you to get their product to market so but our intention was that from Watsonville South that's perfect but there's not much that's going to happen north of Watsonville because the terrible storms we had two years ago destroyed a good part of the railroad those railroad tracks are going to have to be replaced anyway especially passenger rail quote ever ever happens and so we'll see what happens there certainly nothing is going to happen in the immediate future in the 6th to 12 months or even 18 months because there's just so much that has to be done to kind of bring that rail line up to a serviceable level so stay tuned but I think it's going to be interesting where we take a much harder look as to the economics of either bus rapid transit we're going to to me the bus rapid transit part of it that would be where you have an exclusive lane especially on highway 1 as it gets widened sometimes during the community might be when I have a bus stuck in traffic it would be a rapid transit and it wouldn't have to stop it would be like a diamond lane for buses and carpools so that could be in the future so pretty busy at the RTC thank you councilman mentioned the Santa Margarita Ground Water Agency fish kitchen workshop and I did thoroughly enjoy that I learned a few things we heard that nationally there's a lot of water being used which I didn't realize and a lot of that has to do with the fact they give examples of new wash machines use less water and all these other things are happening and our wives that are driving us in the direction using less water so that was interesting to me that it's not just an issue right here it's an issue everywhere and the trend is encouraging so I was happy to hear that which is some of the funding that comes into the county and programs for seniors countywide and we heard that some of the previous budget hiccups of the federal government caused a lot of disruption in the funding coming to help senior programs that's not true this time apparently the senior programs were protected in the budget so far but one of the issues that is above going that could hit pretty soon if the federal budget lack of passing part of the federal budget continues is that there will be a food stamp issue I guess apparently there's been an advancing of some food stamps but that's going to run out in a few weeks and so we may have folks that aren't able to get food stamps which is a very societal number of people countywide so I just wanted to share that with you and then yesterday I attended as an alternate another different redevelopment oversight committee we had a meeting earlier tonight about our own approval process where there's a series of steps to and approvals that have to happen in order for the city to be able to pay off its old redevelopment debts and so I participated in a process of the county building very unusual they approved what we approved tonight but the county approved it before we approved it so that was kind of cool it already approved it before we had discussed it so but it all worked out well and we of course want to pay off our debts including some money that's still out to the city itself so we're monitoring that closely and that's my report on committees I just had a question for councilmember so at that when you met was there any discussion about the redevelopment was there any discussion about the future or hybrid redevelopment coming forward with Newsome versus Brown it was a great big post to it you know they didn't get into whether or not we're going to see a new form of redevelopment coming forward I mean they were talking more about dollars we might lose through like right now we have a different impact fees that we collect as a city and we do these forwarder projects and so the risk right now is that money might leave us I did have a discussion kind of outside of the league I got a chance to sit down with Mark Stone and we talked a little bit about some of the impacts on Scotts Valley some of the legislation that was coming down we talked about housing and other things and the take away from him was their hope is not only for schools but some of the city funding we might see something coming when the 2020 split role tax initiative goes on the ballot but that's going to be a very controversial initiative but at this point even though the states flush with cash they're kind of looking to hold on to that and I don't think that they'd get into Newsom's budget having some special and new redevelopment dollars if mayor if I could just add to that there are there are several constituencies that are pushing for action on some sort of a redevelopment 2.0 that would be geared towards funding affordable housing and in the previous session I didn't make it through I think it's fair to say largely because of opposition for new teachers in the nurses union and so there's still concerns about whether those organizations are going to potentially support that I do know there's talk of if it's not able to get through the legislature this year there would be an effort to bring something to the ballot in 2020 to recreate a 2.0 it would be specifically tied to affordable housing so it should be one of the many interesting things we're going to see in this upcoming session with this new governor good discussion we'll move on to the city manager's report alright well thank you mayor and members of the council I'd like to update the council as a part of the king's village sidewalk project as you know Alice had mentioned the challenge with trees and one of the reasons I'm bringing this up is our trees were removed because of that fact and we will be replacing those trees within the next couple of weeks so you'll see those crate models and we'll be those are actually very good trees to plant as a recommendation the other thing I want to note is that we are going to do some finishing touches on the driveway that was recently completed that's next to the Goodwill where you pull in there are some modifications that need to happen to that driveway we received some feedback so we want to make those of note and any adjustments that we'll be making to those driveways will be completed by the end of February the league of california season cities thank you council member tim I did attend the policy committee and revenue and taxation and we did talk a met length about the governor's budget rda was brought up although we have the opportunity to hear from the finance director from the state and they were kind of trying to dodge that conversation so it's very interesting to hear their response to that I was not optimistic but I'm hoping to see something come to fruition but they did talk about some of the improvements that governor newson is proposing some of them include increasing the rainy day reserve paying down their pension liabilities increasing spending for k-12 in higher education which is a very good plus and then of course the emergency preparedness aspect as it relates to wildfires which is really important and then finally homeless shelters and then moderate housing production were some of the key things that were highlighted but then as council member tim said on a more kind of negative note there are some issues that we have concerns with tying housing production education funds tying them to our impact fees and so we are definitely going to be vocal with the league about how we feel about that so more to come I'm sure you'll see some letter requests from the league come our way to position letters so we can share our perspective on that and how that will affect scott's value in particular we also talked about the implications of the wayfair decision and that's requiring remote online out of state retailers to collect and remit sales tax which will be allocated to cities through the county pool it was brought up as to whether there was a foreign list so that we could figure out what the fiscal impact would be to us we were able to get a precise answer but the best thing that can lead you at this point we will in time but it's going to be at least a positive thing for our budget and so we've seen over the past year our use tax increase which is good due to Amazon and we're going to see that continue to increase with the 19-20 budget and then further so the 2019 Santa Cruz County Travelers Guide is out visit Santa Cruz County publishes that and it features scott's valley and our latest hotel 4 point Sheraton so you can check that out on our Facebook page we have that posted and we'll have that online on our website so we're really glad to see some more scott's valley things highlighted and I know we're going to have an opportunity to push that a little further on our policy committee appointments and then I'd like to give a shout to the scott's valley police department they were at the Santa Cruz Martin Luther King Jr. Day March in Santa Cruz so we're really glad to see scott's valley out there representing our community for such an important day even and then finally Saturday was a community gala that's hosted by the chamber and I was really happy to see some of our council members in full costume in the 20s so the mayor looked great he had a little pinstrip suit and a nice hat and Donna I know was in full costume so it was a great event I have to tell you if you haven't gone to that event you should really check it out more than 200 people were there and it was happening so really glad and I was able to bring my two kids to see a lot of our community heroes acknowledge that day and it was just a real treat so congratulations to all those that received recognition at award and that concludes my report, thank you thank you public comment time for anything that's not on the regular agenda we step forward and there is a limit of three minutes for each people good evening Wendy Bramman I have brought to the city's attention that green waste our garbage provider did not give the required two week notice to residents on their cans for our unlimited waste pickup in November and they've done this we should say our garbage service provider has done this many times in the past and what that means is our residents can't take part in utilizing that service and considering that we only did three of the street sweepings last year we no longer have the blow and sweep and we have a high fire risk that we need all the help we can get with our reduced staff so I'm encouraging people to go back read that contact green waste and get a free notice to pickup done I also unfortunately was I guess two days short I had called the city manager about my concerns about the driveways along Kings Village Drive all three of them are really seriously bad it is an utter shame unfortunately the width of them are not wide enough and you can go by and see the curb which is the one as you go up in order to make the turn you have to swing into oncoming traffic and that's really dangerous the driveway by good will is even more problematic because we have a sidewalk there so I'm really hoping that one that this is not going to cost us and I'm hoping we can recoup some of the staff time it's going to take to bring this to the attention of whoever is doing it and I would also take notice that today when I tried to go up Kings Village Drive the contractor was doing some work and they were working along the corner and it was barricaded about 10 feet down toward the highway so I came through the signal moved over to the lane and all of a sudden there's four cars stacked up to go on Kings Village and the lanes closed our police department's busy enough our public work staff is busy enough and we just can't do it so we need to hold those contractors to the same standards of safety because it's the residents we're talking about and moving forward my wish for all of you as you enter your next terms and a new year is you're really conscientious of how you make comments in public there's comments in the past about can't wait for this and we're going to be sitting outside it's a new brewery and we're going to have homes at the Old Santa's Village property and there's a lot of hopes and wishes but things don't get done and I think it's appropriate to wash how we express our enthusiasm thank you our program analysts the health improvement partnership and SAIPRX which is co-housed right here in Scotts Valley and we collaboratively work with the community prevention partners and we first want to thank Scotts Valley City Council for passing the extended producers ordinance also known as the EPR with disposal locations for medicine and sharks paid for by the pharmaceutical industry and so now Santa Cruz County is considered a model for the state as we now have 52 local disposal sites and 5 of which are in Scotts Valley so that's really exciting and so recent data from the California Healthy Kids Survey shows that Santa Cruz County's use of perception of harm relating to prescription drugs is actually decreasing so that concern is really alarming for us and so it's important that we recognize that and the primary way that youth has been accessing medication that is not prescribed to them is through homes whether that be there out of their homes or other people that they're in their homes and so to bring awareness to this critical issue and prevent youth and adults to accessing medications not prescribed to them SAIPRX and community prevention partners are collaborating on a community-wide, county-wide educational project to engage our community members about safe storage and disposal of their medications as well as sharks and we're doing this through a survey in supplemental materials which is in your packet and so this survey is completely anonymous we have created content in English and Spanish and people that will take this survey will see the information on medication storage disposal and receive all the disposal sites that you see in your packet so that infographic will be in there as well and links to in-depth information for resources that they know that are seeking treatment and so in order to get this best out to our community we request that each council member sends out the flyer that is in your packet next Tuesday, January 29th that's the launch of this survey to your constituents through email communication lists we also request the CDA post the flyer on their Facebook page and lastly we would be happy to come back and report to you after three weeks of this survey being open to tell you the results and our progress in curving new access to prescription drugs and the positive impacts to reducing overt effects in our community thank you I have one question is there another way books could take the survey can they go online and take the survey yeah so that link is that yeah and then we also have paper copies in case someone does not have that we want to make sure we're reaching everyone so I'm happy to give my contact and half paper copies printed or do outreach myself because we do want to capture everyone thank you any of the council members yes if somebody's listening right now and wanted to find one of those five locations in Scotts Valley is there a website they go to for a charge disposal yes if you go to hipscc.org that's our innovation that last flyer there's an infographic with all 52 locations and then the five of Scotts Valley it's HIP HIP SCC.org HIP SCC.org two piece yeah both are pharmacies though with the medical clinic places and the police department can do that too thank you thank you and one more thing I just add I know I walked my neighborhood a lot and in the last few weeks I found two syringes one that could not covered within ten yards of the entrance to my court right along the side of the road and brought it in and turned it you know turned them in but it you know we think in Scotts Valley that we're not concerned we know the beaches and other areas but here in Scotts Valley it's a problem that I can find in the ground creek area syringes like alongside the road we need to be aware yeah and that flyer outlines where pharmacies take back exactly where anyone else to speak to us about the public commentary we'll move on to the consent agenda are there any alterations to the consent agenda I would like to make a comment about item G the bicycle friendly community is anyone with me audience want to speak to that topic at all and why don't we pull item G and we'll make that first item on the regular agenda I just like to think our appointments are appointees who are here I don't know that I need to pull it but just want to think my appointment is you know Chuck Mafia and here willing to serve on the planning commission I know that there are others too but thank you for your willingness to serve any other comments or I just want to speak about any other topic item A before item A as well which are the minutes of December 19th we'll make that item 1B item D I also wanted to recognize Laura Gentile who were recommended to serve on our planning commission she's done a fantastic job with Parks and Recs is their chair excited to hopefully have you added to our commission and also want to thank Debbie Muth for her years of service she served alongside her for 5 years and she's been doing that I think for 15 years as a planning commissioner and she's done a great job so a great service to our community I want to thank her for all her years of service Robin Donovan was my plan commissioner and a good friend and she moved out of the area so my thanks to her as well for her years of services thank you can I have a motion to approve the consent agenda for items A and G second all of us in favor say aye aye the motion passes unanimously so we'll move on first to item G which is the bicycle funding community and I just wanted to make a few comments just that I'm very happy this is on here I'll give you Scott's point I'm ready as a bicycle funding community and I would love to get the recognition that we are one and we're moving in that direction I sort of want to thank the act of transportation Scott's Valley volunteers for spearheading the leadership and for staff supporting this effort to bring it forward to us I see not only is it a growing part of our community we've obviously have some employers here we have a bike shop Cyclesport we've got so we've got a box factory and we have another major employer here I don't know what they're called it's part of Vista thank you Vista Recreation and so we have of course we have the Glenwood Preserve we now have Mountain Bike Trail on the west side we have green bike boxes in town we have a lot of things happening I see that as part of our future I've heard of the council members say this along the way part of our future economic development we can attract folks to visit our town and make ourselves a cycling center that's a good thing it's healthy it's good for the vitality of our economy and having this call the bicycle funding community would be a great thing so those are my comments Vista my city council members my name is Jill Fleming and I've lived in Sky Park for over 14 years now and two years ago some of your citizens and myself we started this active transportation group with the hopes that in our small little four square mile city that we'd start to see a lot more people walking busing, biking skating, scootering you name it engagement with each other as citizens a walkable, bikeable city is a happier more economically vibrant city folks are more likely to stop in at shops spend money which is a great thing so that was kind of our goal when we got started and since we got started we've attracted resources and visibility and awareness for this issue we've attracted about 1.5 million in funding for resources for this city so it's been a great help with grants and we've got safe routes to school and active transportation plan in the works as a result so we're really doing a lot and we want to be of service to your city council if we get this designation we'll be joining our neighbors in Santa Cruz in Watsonville which would be exciting and we'll also let folks that are thinking about coming to our community how important this is to us so I think it will be a good attractor and I'd have some of my colleagues here that want to say some few words as well experience Cos Valley I want to add to that it would be great to get the support of the city council because it's like a bronze, silver, gold designation so I think if we get a bronze for example we'll make the residents to do more for biking in the city and I just think it would be a good marketing designation for the city to help the economic development as well as having a nice place to live Thanks I just also want to mention one of the things we've worked on with the active transportation committee is a rolling school some adults in the community provided some supervision kind of safe bicycling habits for children as a way to actively move to and from school reduces congestion, gets kids active in a way that's hopefully healthy and safe and Scotts Valley police have been really great about this the first one of the year which is exciting for all the kids so thank you for the support can you have a council comment Vice Mayor Johnson I think that rolling school bus is great I just wish for the last I guess maybe a quarter mile up Scotts Valley Drive towards Vine Hill if somehow that was a protected bike lane for kids that would be fantastic as a matter of fact in the RTC when we voted to explore more alternatives there was a promise there to expand study on protected bike lanes throughout the county which is especially on places like Soquel and some of the Water Street and some of the other ones where there's heavy use but you're right the safe routes to schools the RTC and the city provide a lot of I think that's a really nice way for people to get to the high school it should be used a little bit more but I see lots and lots of people there because I kind of ride my bike here I don't know if it's legal to ride it through the parks but I still do that really opened up the ability for us to travel from Vine Hill school to the high school so it's great especially for when you have things like softball events there and so forth sometimes you have softball up at the high school and then you have softball at Silton and people use that a lot and when we get our park done there sometime in the next generation it will be even more than that so thank you for all you do I'd like to add Joe and Morton you guys did a great job attracting dollars for the city to help with this effort and that's not going unnoticed you're doing some really incredible things and I know at the Ed Foundation we worked for years to bring the Mountain Charlie Challenge here and that was such a successful event we had people coming from all over the area we have one of the most beautiful areas to road ride now we've got some great mountain bike trails as well in town and I really commend you guys for the work you're doing and I hope you keep it up the rolling school bus has been a big success the school district has really enjoyed what you're doing and I think that's great for the kids to participate in I want to echo Council Member Johnson's comments about getting a protected lane down near by I think that would be a great idea and just thank you again for all your efforts in bringing this to us and I wrote one morning with the rolling school bus and I loved it with the parents and the folks that were volunteering their time and it was a very safe very safe procession and the police certainly helped as well as an officer out there I happened to go on a very very cold morning so there weren't a lot of students but I understand normally there are a lot more students but it was very well done very safe so I would encourage any students or parents listening to involve yourself and it's a good it's a good example for our youth so thank you very much so with that is there a motion to approve item G on the consent agenda? second all those in favor say aye aye motion passed unanimously and now we move back to what was item A on the consent agenda was now item 1B which are the minutes Miss Brandon your agenda on December 19th that that item that you approved was to amend the deadline for the town green agenda by 60 days and the notice said to March 2nd 2018 and I believe you meant March 2nd 2019 but when you did the motion and approved it no one caught that error and I usually read this ahead of time and I called Tracy today and she said it was typographical error but when you notice it wrong and then you vote on it wrong I don't know you guys get to decide that but you know if there was a Michael Shulman there he would have caught the error and it's you know I know you go through a lot of material but those dates may be important if someone there was ever a contest so just bring it to your attention I don't know what you're going to do may I ask the city attorney is that something we should do you think we need for the action or was it no the date was not in the agenda it was inadvertently included in the staff report and obviously you wouldn't have approved an extension for a month that had already passed so we've made that note we've indicated it is March 2nd 2019 thank you for pointing that out I appreciate the attention to detail of any other comments on the part of the council or the public then do I have a motion to approve item 1B I'm going to set what is now on the regular agenda I should have pointed out when we approved what I call item G on the on the agenda we're actually approving item 1A it's still item A so I want to do this right and B so now we have item 1B which was item A on the consent agenda regionally second I'm not motion pass unanimously so we'll move on to item 1 on the regular agenda I just want to note that you have an informational handout that pertains to a regular agenda item number 1 thank you second all those on paper say aye aye motion pass unanimously so now we'll move on to item 1 on the regular agenda City Council Goals City Manager Hariela thank you Mayor and members of the council we have a little presentation for you so as you know we're going to be discussing the 19-20 goals for the next fiscal year and tonight what I'd like to do is just give you an update of where we're at with the goals that were established as a part of the 18-19 fiscal year we'll do a review of the 10-year forecast that would be assumptions that have been changed since the 2018 election in which we had a TOT rate increase on there and then also that will lead to council discussion for 19-20 goals and then part of that discussion will include what perhaps 18-19 goals need to carry over and be further refined so with that of the 18-19 goals there were four main categories that council established the first one was ensure long-term fiscal stability the second one was to encourage our businesses and to expand our sales tax base we also wanted to implement operational initiatives to enhance city services and the fourth was a new one that the council hadn't had in prior years and that was to maintain the quality of life for residents and we had a variety of subject matters covered in that particular category the first I wanted to run through a few items that have been done on ensure long-term fiscal sustainability as the council aware we had developed an FSP and through that process we identified a number of strategies that was adopted by council in the spring of 2018 before you as just a reminder but some of the short-term strategies that we recently implemented I think are really important to note the comprehensive fee study and the adjustment of fees to improve our cost recovery levels that shifted our recovery level from about 60% to 80% the development of an RFP so we could look at outsourcing our fleet maintenance is completed we also were successful with measure N thank you to the voters to increase our hotel tax by 1% and then of course the receipt of SP transportation grants about a million dollars and so these are significant short-term strategies that were accomplished in less than a year the other that I noted on here is the city-wide fee study which I had already covered again that was a specific objective that council had asked that we move forward with and then last is to educate and inform the community of basically our fiscal outlook and our situation we did a number of public meetings through this FSB development process we also had a social media platform that covered many of those efforts and so what I will need from council is direction how you want to move this education forward as we embark on more deeper discussions about our fiscal situation the next is encourage business development expand the economic base we have made huge strides on updating the general plan we've had nine G-PAC meetings and we've reviewed almost and provided input to almost all of the elements the last two that we have are land use and mobility and as you know the G-PAC will be meeting on the 11th of February we'll get started on that process and the other is to facilitate the town center and other complimentary uses and we've seen obviously the construction of the Starbucks and soon to be the Hanger project and so that was of course a successor agency parcel that was developed and that was a huge win I think for the city to move that forward and then of course we finished the exclusive negotiating agreement that was adopted by council and that really was for us to facilitate the purchase agreement with the town center developers for city and property as well as to begin the conceptual plan for the town center and as you know we've had two community meetings with the developers another one is scheduled and I believe that's scheduled for February 7th and there will be two meetings held that day one at 1pm and one at 6pm of the community center and then finally an occupancy permit was issued in December for the Port Point Sheraton so we were happy to see that come to fruition the third is to implement operational initiatives to enhance city services the council directed that we begin a city-wide strategic technology plan which is currently underway we have a draft assessment that's been completed so staff will be reviewing that and hopefully as a part of the budget development process we'll bring you the results of that and seek direction on how we can begin to enhance our technology to improve services to residents we updated the city's website that was a really huge lift by this organization and so that continues to be an ongoing process and we will continue to build on our website and make that as robust as we can and then the other item that was listed on here is exploring guidelines for standing in project specific committees and we'll have a conversation later this evening on that and then the last is to maintain the quality of life for residents and this is focusing the first on public safety and the police department was very successful in accomplishing many things they've put in security camera at this skateboard park they've currently finished the assessment of body cameras and they'll be looking at purchasing those and implementing them for the next fiscal year they also partnered with local businesses in order to enforce trespassing and private property this is a great partnership and we want to do our part to help our businesses and then we updated the massage ordinance to be consistent with state law and then the other is to research options to address housing affordability well we've done some initial research on this particularly looking at preference criteria as it relates to police officers and teachers we also wanted to do a best practice review and we haven't quite completed that we've had some turnover and so we are a little bit challenged on this and so we will need some direction from council how they'd like us to proceed kind of giving our limited staffing at this time review of city business design standards so over the past several months as you know the GPAC is going to continue to assess the mobility and the land use elements and through this process it might help to clarify some of our land use approaches potentially will be impacting design and building parking and so one of the recommendations is perhaps let the GPAC go through that dialogue and see what comes out of that and if we find that there are reasons for us to kind of further do a deep dive on this then perhaps we can get some recommendations from the GPAC to kind of go down kind of the rabbit hole with us a little further or perhaps we'll find that maybe there are some low hating fruit things that we don't need to do so deeply but we can kind of correct some of the concerns I know there was concern by the council making sure that our standards are what they need to be particularly in the area of parking because we have seen some challenges there facilitate the development of the Glenwood open space trail system noted today the west trails are open it's really exciting that's the active side of the open space and we are under construction for the east and so again we hope to have all the trails open and functioning by fall of 2019 this is a huge win I think for the city and again something for us to position ourselves for marketing and branding and I'm sure that will be a future discussion tonight and then one of the other goals was why don't you look at creative solutions to address code enforcement given our limited capacity we've really been excited to bring on our new building official through a partnership with Capitola and so that's helped us to build capacity within the building inspector and our building official and so we are being strategic about which type of code enforcement issues that we can address because once you kind of open that box you need to go all the way through everything and so we've really been able to move the needle on a few things and in the past we haven't been able to so we're very excited to have some wins in that area and so that's just a very brief overview I would like to pause to answer any questions on this component before we move into a review of our forecast and if there's no questions I'd be happy to continue to go on just a process question it looks like you want us tonight to come up with some goals and then you come back with a work plan that we could talk about and so do you propose that we would go through these and determine whether or not we want to keep these as our goals? I've noted which ones are completed and which ones are ongoing and I'll be definitely wanting some direction on which one should carry over and I do have a sense of which ones will if you need some input by me but what I wanted to do is get through the fiscal forecast to kind of give you a context of what some of our challenges will be and how that might inform your goals of fiscal sustainability so then we would go back to the goals yes absolutely so if there's no questions I'd like to turn this part of the presentation over to Tony McFarland our administrative services director and he's going to go through our baseline forecast and then our updated forecast with some refined assumptions so in the spring of 2018 City adopted a fiscal sustainability plan that was partially due based on the baseline scenario of the without some corrective measures that were being put into place and we were looking at a structural deficit by fiscal year 2020 2021 as part of the fiscal sustainability plan some of the corrective actions that were taken one was increasing the transient occupancy tax 12% also the measure use sales tax which was expiring increasing that 2.75 and extending it we were also looking at some service delivery changes vehicle maintenance that Jenny referred to earlier, City Manager referred to earlier and also looking at the online permitting process which was going to be included in our strategic technology master plan the adoption of fiscal sustainability plan if you can move to the next slide the goal was to have our reserves meeting our 17% target goal of reserve balances however with the passage of the 1% TOT increase and some of the revenue projections that we had including one was a new hotel as well we had to revise some of our revenue projections moving forward and also looking back at the forecast there was not a true up-down between the budget balance and the CAFR balance which is our financial report so we chewed up that amount which extended our structural deficit one more year with the revised forecast and as you can see here we're still looking at a structural deficit by 2022 2023 and the primarily what is driving that is the reduction with our TOT projections with getting 1% to the 2% reduced projection by 50% also with the new hotel not coming online we pulled that out of the forecast altogether so we're still looking at again as I said a structural deficit by 2022-2023 and if there are any other questions or any questions I'll be happy to answer those right now. I assume you have in this graph you're assuming that there's no change in the discount rate for PERS right you're assuming that everything's going to stay as a quote for the next several years even though I think those of us who are looking at there are some rumblings from PERS that there's going to be a reduction in discount rate but nothing is definite yet right if you don't have anything and I'm not faulting you you're doing the right thing because we don't know what it's going to be or what size I guess I'm just noting for the record for anybody listening at home it's obvious that what's the old saying if something can't go on forever it won't we all know that discount rate is going to have to keep coming down and every time it comes down a quarter point change has a huge impact on us hundreds of thousands of dollars so as bad as this looks now and it was the right thing to do to pull out that extra hotel because we do have questions about where that stands there's no way this is going to get worse it seems to me this is going to be better get better before it's going to get worse it's going to get worse because those discount rate changes I have to believe are coming at some point relatively soon at some point yes but again we have not received any right direction from PERS when it's going to happen and we're still we're still going to wind up or the down to seven percent if I can add to that I was at a finance conference the other week and we heard from Joe Nation who's a Stanford professor who did a statewide study that's respected and there's a whole variety of views but the general message we heard was that yeah most people think that discount rate is going to have to go down the discount rate is they use that to how to set the rates but really it's the amount that CalPERS earns on its investments on the money we give them to invest and they've been assuming we earn more than we have been and that because that money hasn't happened it's caused the pension system to a lot of issues so a lot of problems so really it is important to to get a realistic discount rate the problem is if they do it all at once then they clover us with extreme rate increases we already have large rate increases so it's a difficult issue but CalPERS is correct that's a real issue it's a real risk and I guess I'm thinking things are going to look worse not better because of that so it's good to keep that in mind and also when we did adopt the fiscal sustainability plan the assumption was that there would be no changes in services over the next five years so that is also built into the forecast that there has been no changes in current city services but the cost increases are going up about 3% each year which was again adopted when the FSP was adopted I would like to just remind the council so as you're given this information and you go back and give us direction with respect to fiscal sustainability anything that can happen will happen when I'm kind of reflecting upon council member Reed's comments and so if there is interest in wanting to see what that might look like because you are looking at the big picture here we'd be happy to bring back that data for you so you have that snapshot as you're considering a lot of different options because my guess is that we're going to have deeper conversations about what else we can explore and those might be the marching orders but if there are things that you would like us to bring back that shows what possibly could be so we're thinking more clearly on what future fiscal strategies we need to consider because this is a fluid document that is not only for next year or five years it could be a broader look at things that we may have to have conversations with the community later on so again, be happy to provide you any level of data that you may need I have some feedback from first vice mayor Johnson so while we're in the subject of PERS so right now we make additional payments to PERS to cover some of the ongoing deficits, is that correct we do make it's called the UAL payout which is an additional amount on top of what we made sure and what percentage of the budget is that it's less than because the total payment we made this past year I believe was almost a million we may have a 900,000 or so which is that going to happen? yeah it's going to go up every year okay so it's at least 10% yeah and on top of that we make pension obligations on payments that are really retirement-related but yes the contribution rates are going up and the UAL payment is going up but if we do a prepay we do save some money at the initial part of the year my expectation is that that million dollar is going to get close to doubling and so you're probably going to look at about 20% of your budget so that would be the reality so just think about if there's another drop double that again I would like to see an example of and I don't have the right number but even like a 6.5% if the discount rate were to drop to that and then the question would be well when is it going to drop so the other we have some colleagues next door that I know are doing some similar modeling so would be happy to make a phone call and maybe compare some best practices on how they're going about their forecast I'm sure Tony has other contacts as well City Manager, you've answered your question about timing could you give a just very broad high level kind of review for us when are you planning to as part of the budget process or when are we we've obviously got to have a very serious revenue conversation this year and next year do you have a current timetable about when we're going to start getting into that deeply is it just through the usual budget process or are we going to speed that up for a particular reason just if you could give a broad time that's a great question part of it is waiting to hear some of the feedback back from the council today but I do envision that there would be a parallel process when we would be talking about what strategies you would like staff to pursue parallel to our budget development process in 1920 and I would envision that this discussion would probably go on for at least another year depending on what the opportunities are and when we would want to be looking at things related to the ballot and so we need to have those conversations now and get kind of our ducks in order I know we will be having some conversations about options related to legislation things of that nature and those are triggers that we need to start pulling now so that we have that option in our toolbox among other things so to answer your question over the next year parallel to this process and it could start as early as the last meeting in February depending on what council's feedback is and the work plan that I've been back to which I plan on doing February 6th based on your direction this evening so let's say that we didn't we didn't want to do anything different and we were going to stay with the usual timetable for a reviewing budget is that April that you would start the process of kind of the long term fiscal analysis as far as budgetary approval? We would be starting probably as soon as this month based on some of the feedback we're getting from your goals because your goals kind of help guide the budget so I would envision we could come to you as early as March where we would begin the CIP prioritization April with fees and then May would be probably more the operating budget discussion. Okay. Mayor, a question for you and I don't have a preference however you'd like to do this do we want now that we're kind of focusing on the fiscal aspect here do we want to start to throw out some ideas that we might have around goals or do you want to wait until we get done with all the presentations before we start that process? Well let me ask are you close to finishing the presentation? Well yes we are if you look at this slide we're going to get done. Thank you. That was not for transition. So in that regard it makes sense to certainly and it is kind of what we talk about first but to me the financial part of this is the big monkey like literature it's the big issue and it colors everything we do. So I think it's very appropriate to begin talking about how finances affect all this just for sake of having some kind of logic to what we're doing it kind of makes sense to me to just go through this list the way it's laid out in front of us and of course the first topic is about finance. Great. So I'm sorry. I have a point of clarification on this sheet where it says revenue enhancements tax increase to 12%. Action was taken after that document so in hindsight it should be 11%. Because so that confused me a little bit. My apologies I knew that oh my god I should have said something thank you for that clarification. Does that make sense to the rest of the council that we go through this list and the way it's laid out and then obviously if we don't cover something we can talk about that later where if it fits we can insert it along the way. Mayor is this time for us to if we want to start choosing some specifics in here? Yes. Thank you. So one thought that I had I think it's I'm not speaking for the rest of us at the same time I'll be stunned if we all don't agree that the long-term fiscal sustainability is going to be our top priority for this year and next. So that's obviously got to remain as a goal and I think the thing that's really important is the third item that we have here about engaging and educating the community and what comes to mind is the effort that Derek led and I had helped with when we started the education campaign for the partial tax. There was a preliminary poll that came back that showed a market difference in how graved the public perceived the school districts need this last time compared to previous efforts and so the solution to that was a very prolonged systematic education campaign. Derek did a masterful job of it but you know the social media was going out to groups it was just a ton of engagement taken advantage of the time that we have before we're going to need something. So really making sure that we use let's assume there's going to be a ballot measure in March or November next year but really using this as time to just make sure people understand what's really at stake and so I guess a thought that I would have I'd like to see if the budget subcommittee if the council thinks that's an appropriate venue that the budget subcommittee really take ownership of this item and meet with city staff on a regular basis and come up with a public education campaign that can again fly in concert with the content that you're bringing to us to just make sure that there's a systematic way we're doing outreach so that people can understand what's really at stake here. Go ahead. Can I ask one of the council members about that? About how can the budget subcommittee which is typically I know we will be next item about who's on which attendance but I mean which committees so I'll add to what Jim council member Reid just stated is when we decided to take on that effort the most recent effort with the school district and we pulled our community the biggest issue we found was only 23% of the community believed that we had a serious financial issue the district was in dire straits yet the public perception among parents and community members was everything was rosy because the scores were good. So right now I think the community perception and talking to people in public recently during the campaign is hey city seems to be doing okay I don't think there's a public awareness of how bad our budget situation is and the chart that was just put up by Tony's should scare the bejesus out of everyone because we're in serious trouble so how do you convey that? I'll just say the school district started with a poll of the community which determined where it sat and what were the items that were important to the community they were able to discover where they were falling short on their education and what people would support we might want to consider something along those lines to determine exactly where the community sits on this and that also a poll serves a dual function it also helps educate the community when people hear it and they learn oh my gosh these are real issues that we're facing and then your job as the budget subcommittee becomes going around and talking to everyone it's now I think the rule of thumb now is seven times someone has to hear a message because it used to be three advertised things three times but really we'll have to work hard then so anyway I just wanted to add to what council member reads today and if I can add you did a wonderful job with the school partial tax issues I would love to see us have all kinds of community beings that will take a lot of work but I know and on some level people care passion about their kids so we need to somehow tap into a similar passion and certainly people care very much about public safety they care very much about our recreation they care very much about our streets and our parks and so we need to somehow bring that alive and I agree that the kind of graphs we're seeing I like my blood graphs but I think most people can see that so it might be a little bit harder at the sales place than it is with schools but I think we can make the case and I think I see this an all-out job not to not to put anybody down down the track but to say here's where we are we need your help so I I think we and I've been hearing from other cities that you do need at least a year to mirror what the city manager said to bring something along so the public is aware of the need for it so I think we're hanging on the same page I agree with what's been said I know we found at the leak conference last year there was some I think most of us attended presentation on some other cities that have been successful and some that had faced challenges what worked, what didn't work things they learned but all of them talked about really getting a positive message out and actually rather than we think about going out with the government going out with the positives we have this great community we have a safe community and we want to continue that and really the importance of repeated messages and different approaches and not any one method but really reaching out in various ways so it sounds like so far we're all on the same page and I agree it's entirely you know we are facing some really scary times last word Joseph thank you Mayor under the umbrella of quality of life I think you can kind of put things like what is good about Scott's Valley and what do you want to keep and so there's a positive message there and to the extent that you mentioned school districts versus cities you know this goes back almost 20 years but measure D was Scott's Valley Drive and Measures G and H were to build a high school and I worked on both of those I was kind of the primary person on measure D to rebuild Scott's Valley Drive but I was like a worker B for Measures G and H to build a high school so in June of that year the school district and a few people got together and said hey we got to build a high school here and literally there were 60 people that showed up as volunteers and I tried the same thing when I called Arms for to rebuild Scott's Valley High and three people showed up so there is a difference schools are different because parents are much more passionate about their kids they have interaction on a daily basis with their kids, how things are going at schools, teachers and whatever so bringing that home I mean it's one thing teachers are important and let's just say and I mean this police obviously are important for our safety but sometimes the connection isn't exactly the same, the emotional connection is not really there because our police are protecting the whole community teachers are fully engaged in protecting our kids and it just reaches that level that people understand and they'll walk through the walls of whatever it is to kind of make sure that stays intact so what do you do I'm seeing here and I guess I'm this sheet if you want to fully more discuss things in terms of revenue enhancement I've seen TOT and I've seen sales tax but I don't think we can really forget about the utility tax that we do Santa Cruz taxes everything that moves okay and hi okay I'm talking about I think cell phones your telephone I don't know if you want to go that far but I do know that a 4% on PG&E I think is the extent of our taxation there and sometimes you know it's all going good for Comcast and to have their $200 a month bills and all that other stuff there's also like where's the love in terms of almost like franchise fee that we do with our garbage people to enhance that a little bit because we do have to make a choice what is important quality of life for this community and we need to distill it you know safety for our citizens, for our children decent parks quality of life how do you maintain it and I think you have to point out the positives but I think risk of losing something is also a very very strong motivator that people have they don't want to lose those things and if you you know to Derek you're going you have to tell those things to me sometimes so I think we understand but to your point giving that message across we are fully committed to provide what people have been accustomed to namely this community is special how do we keep that so if we can pursue that with all cylinders running and make the case then I think all things are possible but it has to be a compelling argument and it has to be something that I think people just feel that they know that it's authentic and real you know Council Member Reed and I have talked many many times about the number of people that have left this community and then either come back or you're going to come back because they've never really had a place kind of like this so I think that's a fair starting point for us to kind of focus on as to why are we special and why do we and how do we keep it that way that's all I'm going to say just one thing one of the people I talked to yesterday I think it was talked about moving here because they wanted to raise their children whether it could be safe that they could walk to school that they wouldn't worry and that is a common theme we hear as people came here from other areas because they want to feel safe and our schools this is that environment and that's what we stand to risk we can't continue the safety and provide the services we won't be that same community that Vice Mayor Johnson is talking about so Mayor so I'm this item in addition to a specific reference to the budget subcommittee sort of being charged with steering a public education campaign I'd like to also add a specific I don't do this lightly because I know how Harriet staff is at the same time I think we should really spend some time exploring what cuts would look like and so it's not just theoretical to people you know if we don't have an answer to that graph here's what your parks look like we're not going to be able to replace the playground equipment the grass is going to be a foot tall here's what retention rates police officer studies show are going to happen to our outstanding police force if we can't do a better job keeping pay with surrounding jurisdictions so I know when we had this exercise a year ago the council was basically we had a facilitator and we all kind of agreed on the council okay we don't even want to talk about cuts of these types because we all knew they didn't make sense to any of us I'm guessing that's still the case at the same time being able to show with some specificity why these aren't palatable options I think for somebody who's on the fence or maybe doesn't understand why the need is so great having a little bit of specificity involved there I don't know how much detail I'm asking for but something that we can quantify so that people understand it's a choice between X and Y and here's what happens here's the alternative so it sounds like these are your sound bites if you will for your campaign and kind of drilling down on what those impacts are yeah it could be used for that purpose but that's not why I'm bringing it up it's just being able to educate the public about what's truly at stake here so I guess we could add, I would suggest we have a specific component that includes realistic cut scenarios and those would be the only two things I have for that I don't, Mayor I'm not sure I want to go there I understand what you're saying because there are consequences there would be consequences but I believe we will scare our employees and maybe scare the public as well and maybe that's I'm not saying it's inappropriate I would say it could really be a consequence but I don't really want to paint that picture I would rather take another question let me quote an alternative idea I was not involved with the city over the last couple of tax measures the sales tax measures I was here working for the city I think it was 1994 when we adopted the council adopted the utility users tax I was a staff person as finance director and what we did was we formed a community committee now the school district did something very similar or I should say community did it working for school issues and we had some of the most I've never been in a room with such conservative people they were the most conservative folks and that was good it was financial conservatism but that's what we meant conservative conservative bankers and other folks and they looked at our finances we knew we were having problems this is when the state was doing a lot of takeaways e-wrap and so forth back in the early 90's and we wanted them to come in and look at our finances and they dared them where could we cut and they looked at that and they came back and said you know what we really can't cut the only thing to do so here we basically had the community coming forth and saying we need this tax and we arrived at the council arrived at the 4% utility use tax just on gas and electric and it was Chuck Homstock the city manager said in those meetings I said in those meetings but it was about 12 people local people who really pushed it and it was a committee that answered directly to the council and they had a spokesperson that made the presentation and it was hard to argue with it because they were conservative they looked at our numbers and said you have to you have to have a tax increase because you just can't afford to cut anything now interestingly I look back at employee numbers I think in 1997 we had 86 employees in the city about the same number of the police as we have now and we now I think they have 66 so we cut about 20 positions and so we are much tighter now we have cut we had to on the way I'm guessing we've done it incrementally wherever we could and I know the good reasons why we had to do that but I just don't see the capacity to cut so I would much rather approach with respect if we could do this bring a community I'm not talking about a ballot measure committee I'm talking about a group of committee we could come in as maybe a finance committee hopefully not too long but come in if we could find the right people and look at our because I really I know we had a discussion as Cosmember Reed mentioned a year ago when we went through and we talked about we have to start we have to look at cuts we have to look at contracting out and revenues and we looked at it and said well we really can't cut much we don't really want to go there and I respect the fact that it's always good to ask that question I'm just not sure I want to rattle everything I guess I'd be open to that if we thought we had no other choice but rather I would rather first come see if there's a more positive way if you will of saying we have to do this without frightening everybody and that may not be a precise but I'm trying to get my point across it's an alternative I believe Mayor I guess I have a question so I 1996 is when the utility tax measure went on the ballot because I went on the ballot they were at very first here I'm sorry to say and I remember that campaign very well because there was a group of citizens I think you were very right conservative yet I forget the name of the guy in Casaway Tom something or other Failing CPAs whatever so you're right in terms of the composition of that committee in terms of talking about quote the dire position that the city was in but I think what you left out was the fact that that measure which was on the ballot failed miserably it got less than I think it needed two thirds and I think it got 40% so I think the template that has been described by by Derek Tim in terms of continually talking about because he mentioned it 23% of the people thought things were bad everybody else thought it was rosy I'm not worried about I'm not worried so much about scaring people and I'm not particularly worried about scaring employees okay so if somebody from executive staff has to educate employees about this is the way it is but the community has to be educated and a group of people with best intentions and oh by the way you're going to be the people that give this a stamp of authenticity I think we have that we already have authenticity as a city and a council and as a group of staff and so forth to the extent that we've cut many many we're not we're dealing with fewer and fewer employees I think we have to take you know what Derek says is real that you have to have a campaign that goes over and over stating both you know the yin and the yang the positive and the negative and those things work and you know I think your point about bringing in a citizens group to kind of validate you can kind of do that on the side but the main focus has to be a real positive full throated campaign that goes to the heart all the way from I think councilmember Reed described it and maybe started with a poll talking about exactly what is needed having a unanimous consent probably among the council in terms of what the best way to go and then just hit it hard and when you do that you have a chance of winning and so forgive me councilmember Reed I didn't jump in here no no no that's okay I was just going to say I appreciate the mayor's points you know as I kind of think through how this is going to happen though if you convene a committee people don't want to raise their taxes if they don't think there's something in it for them and so people aren't going to say raise my taxes without knowing what the alternative is and so if you convene a committee it's going to very quickly become well what are our options and for us to show what the options are why revenues have to be raised I don't know how you have that discussion without showing the alternative I guess that would be my first point so even if you convene a committee we're going to have to do the work that I'm talking about and I guess the second thing I'm not worried at all about what the employees think because I don't know a single employee that is very very well aware of our situation the folks who aren't necessarily where as a community and so the employees are going to be fine because they need to know what's at stake to make an important decision fear motivates voter behavior better than anything else and in our case it wouldn't be fear monitoring to talk about these things it's reality that councilmember johnson's point if I could add the school district did not want to talk about the fact they didn't want to give out pink slips to teachers but they had to they didn't want to talk about the potential of closing the library they didn't want to talk about things that were reality that parcel tax didn't pass there was even a discussion of whether they would have to close one of the campuses which was kind of the nuclear option for them but if you look at our budget and we're four million in the hole or five million in the hole a few years out paint the picture of what the city looks like without that money and then that becomes a very different city than what we're used to you don't have two to three minute response times from the police force you don't have some of the services we're used to and I don't think you can tell the story to the community without letting them know well this is what Scotts Valley looks like if we don't have these funds and that's the scary thing and it's scary to talk about we don't want to be the council that lets that happen so I think you have to and I think that's a real discussion I think to councilmember Reed's point I think the employees know that every city we're not alone in this this is the topic of discussion with the league of cities but one of their big discussions is if you are all going broke so how do you avoid it that is what we're talking about at a statewide level because of the way PERS has been set up that's not our fault but we have to solve it none the less so how do we do it well we have to educate the public about how this happened and how we're going to correct it so I guess embedded in that there is a story to tell and the story like any good story has both kind of a protagonist and antagonist and everything but I think embedded in the story is the fact that the city's done pretty much everything it can to kind of cut expenses it gives us no pleasure to kind of have to a person's retiring well I guess we won't fill that position because at some point there's a point of diminishing returns I mean as a council we don't want to waste money and we don't want people where they're unnecessarily but I think we kind of reach that point because what happens is that not only do you diminish the services for the community but you enhance the possibility of people leaving because the workload you know people are now working instead of 100% they're working 100 to 10% and that takes a toll on them especially you know a lot of our employees are they're not my age but they are you know they've been here for a while and so they don't have they just don't have the wherewithal to kind of put in 60, 70 hours when really they should be working 40 or 45 so anyway I think we have a decent story to tell it's an authentic story and I think that's the key because that's one of the reasons why you know there may be small reasons why the community may not like the decision that the council makes or over here that was crazy that you did this or whatever but on balance we've been able to kind of just hold on to the trust of this community because we're trying to do the right thing and I think you know just looking at people having a chance to kind of absorb who we are and what this community is and the results kind of speak for themselves the thing I would add is that I agree I've had employees contacting me for months now worrying about sustainability of the city and even retirees contacting me because thinking if the city were to go under contract out you know how they're going to be able to pay the bills and the risk of losing that pension and losing their income and there's definitely a lot of worry and the good thing is some of those retirees are researching and sending good information they're motivated to find those facts so that part is not as much concern and it's just I think using and being just the things that we learned from the conferences you can do it in a positive way and still get the message out and keep it real and there was just a lot of good information but the important thing was communicating and getting that information and educating and I think we're all talking about the same of that so I agree we have a very good story to tell the council has the city has taken so many steps with cutting costs contracting out where we can working with capitol to share a building official reducing positions when we had to we do have a good story I mean we can look the public in the eye and say we've minimized our costs so you're right we have to I guess and you know I'm explaining why it is necessary to sell it but I'm hoping we could have the you know part of that message would be obviously I know we've used the word in the past preserve our services and well you know it's a there's a risk there I'm agreeing we need to describe the risk and what it is but I still believe sometimes you can gather you know listen to you more if you can focus on the positive instead of the negative but I also know Pacifica when I grew up they had a fire suppression assessment for the fire folks back I forget how long ago 15 years ago and they were telling the public and at that time they were a very anti-tax city and they said you know we have two fire stations one at either end if you don't approve this pass we're going to close one of those fire stations and so I'm remembering that and that was the message and it worked yet the public approved it overwhelmingly because nobody wanted to live at the end of town with no fire station so I get that I just uncomfortable with the negative but you know we'll work through that and sure we'll find the best and certainly we want to be honest with the public I totally appreciate that and not hide anything and we're not hiding anything I just want to touch briefly on the the vice mayor touched on the possibility of change in utility usage tax and our rate is far lower and far narrower Santa Cruz by the way also taxes water, sewer and garbage I think it's at the 7% rate so they have a very broad tax and we're nowhere near that we collect just a smidgen of what they collect and the reason I do like I do and I don't like utility use tax I like it because it's very stable and predictable so that's a good thing from a budget side we don't have to have as much money in our reserves if we have a stable budget it's predictable, people pay utility bills the downside is it's on the regressive side it tends to tax folks of less income more but it's very stable on the other hand sales tax and hotel taxes that we're talking about are very volatile and so as the economy goes up and down our budget goes up and down which to me says maybe that's the way to go because we can still raise the same amount of revenue and we love it when visitors pay us, sales tax are paid a lot by visitors and hotel tax are paid totally by visitors so ideally we have a mix of these but I also know we don't want to sell too many taxes at the same time to our public so my concern is if we if we do the sales tax and hotel tax that we need to keep an eye on the reserves and maybe push up that 17% because there will be times when that volatility will come back and get us anyway so I think we're all saying the same thing we're getting to the same place so Mayor could I just summarize what I think I heard and then where I need some further clarity so I heard a priority for this council is the engagement of the community developing a public campaign to improve awareness of what our situation is using the budget subcommittee as a mechanism into further developing that approach which could involve polling also collecting some additional data on how this impact would affect services police, parks, what not the committee could be kind of your umbrella to further kind of refine what that approach would be this would come back to council as a recommendation so there's another bite at the apple I also heard some interest in exploring a modernization of a UUT I've heard some comment about the hotel tax so what I'm really looking for clarification is what would council like brought back if at all any other additional expenditure for revenue enhancements, reductions, exploratory things that were not on the FSP that you would like to discuss or would your priority like to first out of the engagement piece and let that drive what we ultimately bring back or could be done in a parallel process so we concentrate a lot on sustainability on this agenda and discussion goals and objectives but there are other goals and objectives so a lot of them revolve around things like improvement in parks and a variety of capital improvements so are we going to suspend that conversation later in the year like we normally do during the budget process for as far as capital improvements in other words enhancing the dog park I'm just using that as an example the park on the other end of town we're not going to suspend any conversations we would definitely bring forward to you a capital project for your consideration we'd be looking for council to prioritize that based on funding we also would want to be cognizant of absolutely doing the things that we need to do to try to preserve our reserves and we would have some suggested recommendations for that but we would have that conversation as part of the budget development process and that's going to come later though that will come later probably in about a month and some of those things are funds that can only be used for our parks that can't be, they're not available too for if you're talking about impact fees those are restricted to new things I mean there are some things that we'll still be needing to deal with it that can't be used for general funder to address our issues Council Member Reed Thank you Mayor your summary very very much, thank you for doing that I would have two tweaks one would be the community engagement piece I'm not saying that's not important but that is not the first thing I think we should move forward with at all I think it would be counterproductive I think the first thing that needs to happen is staff work that assesses options and then that is shared with the council and then I think once we council kind of gets our heads around where we're at and we sort of pick the next step on community engagement at the same time I do think it's important that the budget committee put a parallel plan together about engaging at a higher level I guess what I'm worried about I don't like the idea of convening a committee of people until we have something specific we want them to assess so I don't think that should be part of our immediate next steps maybe just down the road but I don't see that as being an immediate next step and I guess for the guidance you requested on revenue options to come back my thought would be why don't you come back as part of the normal budget process we can have you can lay out all the different scenarios all the different ways we can get to what we need and I do think it's important that discussion, a company specific alternatives which mean cuts so that people can see this is not a theoretical discussion about the proper level of government taxation this is about services that we benefit from that are at risk if we don't take action so to the point the vice mayor made earlier I fully agree that a hopeful optimistic message is not precluded by having these scenarios prepared if you look at the messaging that we've used in the two successful sales tax campaigns I think that was arguably if not the leading message certainly a leading message but this is not an either or it's an hand I think we have to be able to talk about both so people can make an informed decision so was that useful in terms of guidance that you were asking for yes and I would ask in terms of things so I heard specific revenue measures but what I didn't hear is because three quarters is not enough what the option so to bring back everything so we've heard people talk about TOT if we want to talk about utility users tax on sales tax absolutely let's look at three quarters let's look at if there's some people who think it needs to be reduced if some people think it needs to go up let's look at all those options thank you I just didn't want to assume thank you we have a lot of material that has been mentioned from the workshop last year that address some of those priorities and things and that might be some things we may need to revisit and that are probably available to us correct the one that we haven't done a lot of data collection on yet and our just beginning is looking at what it takes to exceed the cap of that as an option that council wants to explore we do have data on the UUT we have information on three quarters and fees and what not a lot of that work work we did that applies now go ahead something Jenny said is kind of a tangent so if you want to try to bring that up now Jenny just brought up the point about the sales tax amount and potentially if we're going to go up a quarter of a cent we're going to need a higher we're going to need the cap to be lifted in Sacramento do you feel that you have the authority to formally ask our representatives to consider uh bringing options to us what it would look like to raise that cap I don't have formal authority from this council to do that and that's what I would need can we give that to you now because it hasn't been agendized yes your attorney says no okay so you're not you don't have our assembly member as a theoretical option tell you what why don't we stop right there I don't want to hear what you have to say as much as I love everything you have to say let's take this off line rather than doing this in public and we'll just table thank you very much well and I appreciate that but this will and I think whatever we do in that regard it could be a parallel because we're going to have at least the years we heard once we start talking to the community that's at least a year or so on the subject of the timing I'd like to appreciate everything you said but for me and I agree with you Council Member Reed that we probably shouldn't start the conversation with the community until we have our facts together and yet I'm not sure why we need to wait until we go through our whole budget process to do that I think we have enough information now for a staff to come back to us and we could have a good discussion about that before the budget new budget comes out we have updated projections on our finances and I think that's enough money enough information to be able to quantify some options for us so I'd love to see us pretty quickly look at that with figure out what we might conceptually what we might ask the interface with the community about and how much guidance we need from them or if we thought we might know enough to know how to move ahead so I'd rather not wait for budget I'd rather jump into the options now bring it back pretty quickly but I agree then have that focus that initial conclusion about where we want to head and how we want to do it before we start engaging so two points would be have the conversation in a detailed systematic way now without basically just having the entire budget conversation now you can't have an informed discussion about revenue options or timing or amounts unless we understand exactly what the alternatives are and so it seems to be the discussion that you're asking for that we have now basically is the budget discussion and it's going to take time for Jenny to pull that together so I don't see it makes sense to wait we either tell Jenny we want to start the budget discussion right now or we do it when the budget discussion is normally how I guess I would say number one and of course the second thing is having a process for community outreach not against it at the same time the notion I know we all understand how much on a daily and weekly basis we interact with the community on this subject and have been interacting with the community for years so it's not like we're starting from a vacuum and it's not like if we were to convene a committee of 12 people that's going to be the first time Scott's Valley is engaging on this subject far from it so again I don't feel that I think I don't think we should convene a citizen committee now I think that should wait and if you're comfortable speeding up the entire budget process because again I don't understand how we can make an informed decision on any revenue option unless we understand the alternatives if you're comfortable putting the entire budget process speeding it up then I'm fine with that but I mean that's basically I think what the mayor's proposing Vice Mayor Thank you and I think another consideration is you know when you go to the public in a formal sort of way namely you want them to vote a certain way the campaign really has a shelf life in other words you know it's down to it's not like saying you know we're going to start right now and over the next 15 months you know this is going to be our campaign it doesn't quite work that way because people get you know you have to have kind of a climax in terms of their interest and the climax kind of comes when they vote and say yes or no and so usually you know 24 or 5 months out is when you start it and it slowly builds and then you have an election and either wins or it does it so I think there's something of a slow burn you know that people you engage on a kind of informal basis but the real campaign if you're going to have a campaign has to follow you know a template of success and we kind of know what that is you know we've been through measures, Derek's been through it you know Jim Reed and I have done and Donna have done you know sales tax measures and so forth so that's I think the direction we want to go I hear you I'm just seeing this year probably plus more than a year and I appreciate shelf life but we've heard from so many folks that we do a thorough job when you have to sell a tax measure it's a year so that puts us if we started today it's not you know we're we're not starting today but if we started by I don't know March say that's putting it into almost mid next year and maybe that's just enough time to get it on the ballot in November of 20 and maybe this would all work but if it doesn't pass for some reason we want to make sure we have a second bite to come back and that would be we'd have to declare physical emergency maybe and bring something in 2021 it might be more expensive for the ballot measure because now we're not it's not on a regular ballot for other purposes but you know that would be where we would be so maybe there's enough time but I guess I just want to get started so that we know we we fix our issue and we don't we minimize the risk the other risk we run in waiting too long if that were the case is we are going to have a recession and when we have a recession it's going to be harder to convince our taxpayers to vote for a tax measure and so I worry about that I know we factored we factored recession into the numbers already every so often but so I concerned about recessions and the length of time it would take and yet obviously I want us all to be together on this that's we really need collaboratively yes well you know I do think if you're going to time it November of 2020 would probably be a good time I can't speak to the recession issue which actually is a real concern in our world today and would be concerned for a campaign but I think that that timing is probably correct but a lot of that will come back to you and you know we went through these generations with the school district a couple different times you know if your subcommittee does choose to do a poll the pollster will make recommendations on when you go out how you best position it and all those sort of things so we're getting ahead of ourselves a little bit and I think to Jim's point we want to hear from the city manager what are our options what do we need, what does it look like and I think when we hear that information come back then we're able to make an informed decision like okay well yeah let's put this committee together and what we did with the school district is we picked a few people that we knew understood the issues we had two board members of course I sat on that committee because I was head of the Ed Foundation and had run a previous measure and we pulled in a couple other critical people from the district and worked on what our plan was for the campaign and then once we came up with our plan for the campaign then we pulled in a broad coalition and that included thought leaders anyone with a stakeholder interest in our community you know and both sides of the eye and then that group works together as a team which you were on to help pass that measure and that resolution but this is a long process so I think right now and I think to Jim's council member Reed's point is carrying back from the city on that piece and I was wondering too when the when the timing for a poll would be the appropriate timing and that information as well I'm thinking about the comments about updating numbers and we're always going to need it's always changing we're already estimating what's going to happen not just next year but years after that so I recognize you can always make better numbers the best numbers we have are the best but you know I'm comfortable with myself with using best numbers we have recognized and we'll continue to refine them as we go ahead and so maybe we can always let's hear back from the city manager about the options and then we can maybe talk a little bit more about how we would proceed whether we update the budget or whatever else I know you'd be updating numbers anyway like we have tonight but those are my thoughts. So I want to help you transition because we have a couple of other goal areas to talk about but I will return with this topic with a work plan and then we'll have another discussion about the work plan and then what's the prioritization and more details about polling at that time I think I heard what everybody wants to do I think I have enough information at this point to move forward and tell someone to read we can agendize your question on the next meeting and so we'll take care of that process to get whatever authority I need as part of the work plan so we move ahead to encourage business development and advance economic based versus as I do with general plan and town center big projects that we've been dealing with and we'll continue to so comments from council? Sure so on the general plan update I think that has we've done an update to you on that path forward I think that's pretty clear and you will have representatives from the council on that committee that will provide you updates as well as council that will definitely carry over for you to consider and the development of the town center of course is a continuation and what I would maybe encourage council to give you some direction is how you would like to see me staff be more supportive or partnering with the town center developers how we can be resources to the table to help facilitate things forward for them help peer review some of the things that they've put together initially this is a public-private partnership essentially and so we do have resources in the budget to do that and I would like to hear more from council on how we can be a further help I would think you need to tell us what is rather than us just kind of spitballing here's how you can help here's how you can help you're going to be the one on the ground who's going to know what they need what you can offer through tailor and company what we need to contract out for so I've heard from different council members that there is a need for help council members have given me a variety of options I have my own that I've shared with council I will put out to you one option in places to have an economic development strategist which I've identified to provide some retail guidance both at a national, state and local level to do some market studies and kind of peer review what they've done so far I have talked with the developers they're very much interested in having any type of additional support and also using them to test whatever economic models they have put in place and looking at what they haven't yet done and filling in those gaps and then as well using all that information and determining if there is an additional third party to bring in to provide some guidance on conceptual design work and I think that's where you're or your need the most probably support so that's my summary what I'm really looking for is whether there's consensus of council is yes please go forth and do that and want to make sure the body is in agreement on that approach yes please go forth and do that thank you mayor so I think that's a terrific idea I the village town center Aptos village is a 11 and a half acre project and it is it's fruition you have the residential pretty much built out at least the first one or two phases and so I thought it might be a good idea to bring Doug Ross as part of the town center team along with one of the developers of Aptos village and we did a walk around there and it's not so much open our developers eyes on what the possibilities but just kind of exposing to what some of those possibilities really are what kind of stores are going in there what kind of rents are being paid is it feasible to bring in you know this kind of store that kind of store what kind of leases are working are some of these retail operations buying you know and actually are they leasing and some of them are actually buying the space they're 2400 square feet and you know so it was it was a very good you know hour and a half where I think some eyes were open because I think guiding you know right now we have a development team that you know looks quite frankly let's be honest looks at retail and commercialize kind of a secondary thing and in some ways probably has shifted from where it was 10 years ago because everybody who came in the last 10 developers I'm sorry to say have come in and said we're commercial we're going to build this commercial and oh by the way as a secondary motion we're going to bring in retail developer these people are more residential and bringing on the commercial part of it but that means that they have to be exposed and be realistic and be optimistic about what the opportunities are for commercial both for office and retail space and it worked out pretty well because they went for it and they were going to do more collaboration and we got some really great ideas of who the actual tenants are going to be and it's surprising what some of the tenants are and what is the sock shop of all things right wow who knew I believe a cream rate for ice cream and so forth you can still do those things and so I think the eyes were open a little bit so you might be able to do the very same thing by bringing in a third party and say hey these are possible now get to it I did forget to mention to you that as you know the town center isn't just about those 16 acres it's the whole area looking at what's happening with Sears and Kmart it's what's happening across the street it's safe way and so the consultant that I have in mind I'm also having them look at what potential uses could go into the Kmart and whether that's subdivided but what is out there and what's possible and also having him look and work with Bejal Patel with respect to our Marriott extended stay whether we need to facilitate a partnership to get that off the ground or whether it's a sale but you have an entitled project that is worth quite a bit so just to let you know that that approach is not just solely about the town center but all of us I think this was a brand new coin turn of complementary uses around the town center in the city so I just wanted to add that I just wanted to say that to Jenny's point you know the neighboring center we have to be aware I mean one of our big tax draws right now is Kmart and that's going away I think the city is aware of that's going to happen at some point in the near future we don't know what day but it's one of those things we need to plan for and how that taps into our town center so I'm really like I said I'm very much in favor of you bringing in someone to help I don't think we have the staff or resources or even the right specific person within our city that can help that developer so I think it's a great idea great thank you I do as well have we talked a little about this yes I haven't do we want to talk anything about branding in this section yes definitely yeah sure I'd be happy to add to that so I think you know one of the things that we I've often heard council member Reed say you know one of the things that we need is there there and part of having there there is a brand for our city and one of the things we don't have right now you know when I when I go out I'm at the league of cities where is that well it's near this and you're describing it in a way that people don't know and we need to be on the map and the way you're on a map you would have come out in a positive way and I think we have just this amazing resource here and the beauty of our community or hills or trails nearby mountain biking you know by road biking all these things that we have to honor as a community with the redwood we have hiking we have blizz goes on and on we're 10 minutes from the beach but people don't necessarily think about coming to stay here and making this their destination so we have to kind of change that thinking that the way you do that is through a branding exercise and this does not happen overnight it's like okay hey we're just going to call ourselves the city that is X and suddenly people are like oh it's the city that's X and you know this is a 5-10 year plan to get people to recognize why they should come to scott's valley we have some amazing resources the 1440 is incredible it's part of our destination here and they are spending millions of dollars to brand their center but that also puts scott's valley on the map and so what do those people see when they come back how do we reach out to them and let them know they want to come back here for other things that we offer and I think that's one of the things that we can do as a city and how we can hit on the ecotourism vibe that we have going already but how do we brand that and how can the city do that we don't have necessarily someone in branding here that's something we want to think about or talk about I think it should be considered I was on the a committee with the Chamber well back and started working on that and trying to come up with and it was funny because when Jenny came here and created our web page and gave us the gateway to gave us this title in fact I'm just trying to remember exactly what it is gateway to Santa Cruz mountains it was funny because there were people that were all over the board and we had a really hard time coming up with a consensus to the point that the committee said one of the committee members said we should put it to a vote of people never mind never mind we'll put this, we'll hold this but it was something that there was one of the members was with Gorilla that's what she did and it was really I think a topic that we all I mean years ago it was where sans village well no sans village anymore but it was a topic that we had trouble getting consensus on and it is something that the experts at the time through the Santa Cruz Fisher's Bureau and through the person from this with this background felt would be important so I think you're right on it's just I think it's something we need to do from here and not try to coordinate with too many other groups because it was hard to come up with a consensus and interaction Cindy Mancher can you remind me we revised the economic development policy does it touch on this? there's a lot of support for what council member Tim is alluding to in terms of the need or lack thereof of branding and marketing and one of the first steps is really you know the city needs an identity part of the town center was kind of the effort of creating that sense of place and belonging and so also what's really important is getting this kind of process under way is that it really shapes and guides your thinking in terms of capital projects because they all come into play and the council has indirectly done a lot of this already through making grants with for our Glenwood widening for the parking and shoe guard for the trails at Glenwood the intersection improvements that bike lanes on Navara and on Glen Canyon but you're all starting to put this kind of piece of the puzzle together and so we just need someone to come help us glue it and figure out what do we call this and we have to capitalize on those assets like the bicycles and 1440 and all of that we just need someone to help kind of carve that path forward of how we put it all together so I think we've really done a lot of late work but it also will help inform you to your future policy decisions once you kind of know what that identity is so as you can see I'm like all for it but I need you guys to tell me if you want me to do it so so I agree with everything Derek said he's right on and I hear Donna's point about how we this is a topic that everybody it's like everybody's got a opinion on this and there's no limited number to the number of people who want to get involved in marketing us and we should do this and we should do that and I agree we don't want to lose control the process we need to be the ones driving it at the same time there's a lot of work that's already being done that we don't necessarily have to cooperate with but we need to be aware of and if and try to channel in a direction that you know instead of us having to paint the fence ourself we're going to be able to get them to paint it for us right so branding costs money branding professionals we don't have the only way to get them is to spend money we don't have but there are hoteliers in town they're talking about tourism business improvement districts taxing themselves to start to fund some of these areas to promote people who are going to stay and do activities here in this part of Santa Cruz County rather than going to the beach so I agree completely we don't want to lose control at the same time how what's the what's the right amount to explore and engage with other people and see what they're doing and see what we like and encourage what we don't like tweak and try and get to modify things that we do so there's an outreach component here without the city seating control I think is the sweet spot we probably all like to have specific ideas how we would get there without not seating control and maybe maybe in small ways before we define it but just talk more about our benefits our community as to whether it's the budget or whether it's the website or whether it's social media or whatever it is I don't have a specific answer for you right now but I can tell you that I'm working on it and so I'll probably be more prepared to maybe come back with the work plan and give you a little bit more detail as I collect my thoughts and answers I do have feelers out there on a suggested approach but just not ready for all the details yet so this is very helpful feedback from all council though I have the contact of the CEO from the branding company who lives here as a friend and has said that she would be willing to offer services as well just be an extra resource so I can plug you in with that the other thing they brought up at the at the League of Cities was this idea that they're going to be you know the state has not allowed people to deliver marijuana within our force right so we're now going to open for business as a city for marijuana but we have restrictions on it I don't know whether we want to explore as a city they're recommending to cities you know look at how you're going to tax it and we've taken a hands off approach but I don't they're now saying we should reconsider that because it's coming here whether we like it or not so I don't know whether we want to have that discussion but I throw that out there it was something it was something that I noticed too and it actually mentioned our same manager I mean we had just loud dispensaries but a loud discreet medical marijuana delivery but that's been taken out of our hands what we need to realize with that is there's going to be an impact on our police services and with that there will be cost to the city there's there's a real reason to be able to say if the state is saying we have no control then we need to cover our costs associated with this because there will be an increase in robberies and burglaries and those things it just we've seen that already in areas that there are dispensaries so I think it's an appropriate discussion I was under the impression that there were issues with taxing delivery services in general so it sounds like the California city thinks it's an option you cannot tax the delivery coming here it is a question of do we revise rules to if it's going to be delivered well the door is already open do we now allow services within our city limits because you're not going to have if people are delivering to our city that revenue is going to whatever city it's being delivered from unless it's coming from Washington I guess and then it's we delivered to Amazon that would be something else but other than that that hasn't happened yet so for now that would be the way we have to and I would agree that's an issue and yet I also think about our youth and all that I was just going to weigh in that I didn't think we had the authority to tax deliveries and I hear the argument that basically if deliveries are bringing it here whether we want it or not we need to consider it I'm guessing deliveries are still a relatively small component of the overall purchasing but that's a guess that's an unfortunate guess and we should probably have some data for that the other thing is this maybe this is done maybe it's too messy to do this as part of the revenue option discussion but the more the work that I've done looking at how much we can actually bring in on taxing marijuana if we're not if it's not being grown here if we just have businesses that deal in it the it's not a cash cow but that's based on discussions with other agencies probably you know 6-8 hours with work so we probably should have I think it's certainly worth reconsidering I'm not afraid of that at all I don't know I'd leave it up to council thinks or what you think I don't know if that's done as part of the budget process or separate the point I was going to bring up is I think the only thing we can do is revisit the whole notion of our current ban which I'm not unhappy I'm very comfortable with the ban that we have and at the same time I'm happy to look at the data and the arguments for why we should change that we can certainly add that to the list and try to begin some data with our neighbors and find out kind of basically order a magnitude whether it's worth it or not from a financial perspective I would agree that the storefronts are probably not as lucrative as potentially the cultivation and whatnot and that you know the council would also have to weigh in on just how many stores would you even allow so and it sounds like we'll be talking about a tax not a fee which would require a vote of people what guidance do you need from us I think that's adequate any other comments or something we'll move on implement operational initiatives to enhance city services so we will probably be able to come to you as a part of the budget process with our initial kind of assessment and what we found and what we're recommending as maybe a first step of course you know there will be a price tag associated with this so we need to do kind of a cost benefit analysis a part of that discussion but I would recommend that we would keep this on for at least the current year and we could roll it over if we needed to if we're still having the discussion but I think the work has been done for the most part for the current fiscal year so we're kind of got ourselves covered if council wants to implement maybe one of our recommendations then that could be something that could stay on here and so we could modify this as necessary when this comes forward if you'd like but if there are other operational initiatives that you'd like us to look at I don't have any immediate recommendations in terms of waiting for the results of this assessment and getting direction from council which should come as a part of the budget development process I have one I'd like to raise I want to be careful because it's so important that we deal with some of our major issues this year and we have some staffing issues I know when I see the policy guidelines about council standing and project specific committees for increased effectiveness and transparency I'm thinking also about our commissions but I want to be careful because I want staff to stay focused on our major issues so part of my question is I'm not sure how much capacity of staff it would take for us to look at our commissions and if this were to the council I'm not sure how the council members feel talking about things like the need, purpose goal setting for our committees do we set their goals, do they set theirs and in some cases it's clear some cases isn't clear to me in communication in particular how we have communication between commissions and the council should we have joint meetings but that's an impact on us but it would be one way to have more of a conversation so I guess I'd like to look at the feasibility of could we make our commissions more meaningful, more useful do we have the right number of commissions and I'm not sure how the council members feel about this but if we have the capacity to look at that in the context of everything else that's something I'm interested in if council members were also interested I'd be fine taking that up I would like us to also assess the other end of that pendulum which is we given the, as the vice or as the mayor, forgive me mentioned with our staff constraints are we already investing a lot of staff time that we really don't have in groups very well-meaning people who are wonderfully intelligent, smart but we're not utilizing their time properly and maybe we're not using staff time because there's just again this is a small city there are a lot of things that we can do ourselves and so I'm fine studying but I'd like real serious consideration to be given to the other side of that equation we do have some recommendations in terms of building capacity and efficiencies for the council to consider so I think it's a great topic from my perspective and again it's all about priorities if there are two things you'd like us to look at we'll bring back a smaller work plan with respect to this keep in mind that you're going to have a brand new planning commission so if you want to do some type of joint meeting or something prioritize and narrow it down to what is important but we'll certainly put something together for you to consider I think it's a great suggestion I think that's what we have to bring down because I didn't say that clearly but that was part of my thought process while we may take some resources to do some of this at the same time could we be more efficient so I was thinking exactly that and that was my thought too we have some commissions we've had filling or keeping filled and we may need to look at what's more efficient okay so I've heard evaluation of the commission's purpose, efficiency what do we really need, capacity, building opportunities and then also I think we could keep on the technology piece and see how that evolves because that's something definitely work you know smarter not harder and we'll definitely have some recommendations with respect to that for you in the next coming months so did I summarize that appropriately yes I was thinking the communication piece too but maybe that's wrapped in there also just efficient communications yes I think that is certainly an ongoing piece and we'll continue to evolve the next section maintain quality of life for residents so for this one we certainly have a few things that will continue I know that the chief is continuing to work on the body cameras and so that will carry over for the next year where I really would need some help is with respect to building affordability and then the building design standards as you know because the chief pack is going to be addressing areas that work directly really to that and then we can continue to keep Glenwood open space on there because we will be working on the east trails and then code enforcement is also another question mark whether you would like that at least listed on your maintained quality of life for residents goal just one point for the council to consider so I was the main person I think it's fair to say pushing the building review design standards last year since we were not able to make progress on that it was important to me last year it is when I was mayor it's less important to me now so if we can if people want to scrub this we can I agree with the point city manager raised that a lot of this could be addressed potentially through the chief pack so if that's an opportunity to cut and people want to do that that's fine I still think there's validity if we go ahead with that whether it's done through staff or consultant but I just want to throw that out there. I see some value in this but I it does seem we have met the general plan process here but it sounds like we will be touching on this to some extent so I don't know if there's something we do by the general plan process did we pick some of this out? Yes the chief pack committee will be dealing with issues that directly relate to this so they could be coming up with recommendations for council consideration as a part of the update process so that could come before you they could also identify other issues that may take additional resources so one way or another this topic is going to rear its head with you and also if there's things that are coming up in between then that have budget implications that the council would like us to look at in tandem we can certainly bring those recommendations forward to you as part of the budget development process so the question is whether this is just one of those goals that you went out in the forefront that's super important but it's not going to necessarily get lost because it will be addressed as a part of the chief pack process I'm thinking about design I look around town and I know that's where I drive I know the buildings were built at different points of time but I would love to see us without being too prescriptive have a way of having more design standards reasonable design standards so I'd like to see us go in that direction yeah and I'm not saying pull it off the example that I used when I brought this up goes back to a project we approved several years ago where the developer met the parking standards that we called for at the same time the chief of police and the lieutenant were basically saying we don't recommend you approve this project because we think it's under part and so again to me that's a classic example of why we need to do a level set of I don't think Jenny that's an issue that's going to be answered by the chief pack I couldn't be wrong but just where are areas where our standards are out of whack with recent experience and comparisons to other cities and what do they do and what are best practices so that's what I was getting up, feel free I think Taylor might be able to further elaborate but if you know you have the chief pack looking at the 50-50 past practice and things like that there are implications there that will affect parking so it could potentially come up and we have face discussions like that with respect to specific projects that have come before this council but again it's at the direction of the council what you would like to do and see as a goal yeah so it could come up at the same time I'd love it if we never had a situation again where the developer says hey I did what you told me to do and the chief of police says don't approve this it's a bad idea so again that's the most extreme example but how do we make sure and it seems to be the only way you figure out what the answer to that question and any other rough edges like that is if somebody delves into it I recognize this is time and money that is a challenge for us so again I don't I'm kind of torn because resources are so constrained well another area that's blew by as Matt just said we've you know that's I think we're learning from some of these that the developer tells us it'll work and you know years later we're struggling with people over parking in Metro and so some of it sounds like we may be able to work with we're learning so we may be able to focus more and look at some of these projects that created issues later so as part of the chief hat so you know maintain quality of life for residents it's a pretty big manner and we've distilled it down to like seven or eight different checkpoints here could probably do like 15 or 20 I recognize that we can't you can't have an exhaustive list or whatever I think recreation is a big part of it so maybe just keep that in at least in the background or at least topic of discussion you know how we meet because recreation both for team sports and just you know mothers being able to go to the playground and have fun with their kids and fathers for that matter is important and it's important in the mind of people so maintaining that is something I don't want to not endanger in any way so I might just put that in at least in parentheses. The other thing I would recommend we and I don't know if this is the appropriate place for it but there are dollars now at the state level for fuel clearing and fire prevention and I think that's a critical thing for our city and I know that by way of example next to our neighborhood you have the Grand Creek open space there and one of the neighbors after the nap fire came to our HOA board and said how can we make sure that doesn't happen here and so we collaborated with the then community development director along with Cal Fire and the fire department to have a crew come in to clear all the low line brush and that's what ladders and creates the fire in the upper canopy when you see this big white house and so that was done but there wasn't you know that was city property there wasn't kind of an ongoing maintenance plan that there's actually big dollars coming from the state right now to prevent that so I think it would be good if the city had a direction to work with they're probably already doing this but if it's one of our directives it's important and something we want to forget. Excuse me that's an interesting topic of discussion maybe even in the suburbs of the vineyards you know our HOA president has actually brought in our fire department and also Cal Fire to explore what the dangers are of some of the trees you know in the vineyards now when you think about it that's it's just safe but the Santa Rosa fire taught us that sometimes nothing's safe when this conflagration of monstrous flames and 2,000 degrees and so forth and one of the things that I think our HOA president brought up is we have on I guess the books that if you cut down a tree you have to replace it with something I don't know what it is but you have to replace sometimes trees can be both friends and fellow so we might want to consider what we do with that kind of ordinance and what kind of trees it's interesting we talked about the destruction of a sidewalk because of roots but we might have to look at the destruction of a community based on canopies of trees and how big they can get and how destructive they can be under the wrong circumstances so it's something to perhaps think about I like the idea of just looking at the do we really need to have if it's two trees for one but I've seen photographs in real photographs of Scotts Valley from long ago and there were less than half as many trees from the year and I love trees and I want to protect trees but I'm not sure I understand the concept of replacing one with two and I'm sure there's a goal behind that sometimes the trees are small, you have a big tree and maybe that's part of it but I would like to look at that it sounds like an easy thing to look at and was there something I don't know about but would it be easy to come up with a rule about that or do you have to look at more closely? The Planning Commission could probably give us some direction I'll back to Council Member Reed's comments about the design guidelines I don't think we ever clearly said whether or not we wanted that to still be in here I'd like to keep it in Jenny we're giving I don't know for appetite our eyes are getting bigger in our stomach here and your stomach is turning over because we're throwing new things at you again to me this would be I'd like to see us make progress on it but if we're loading you up with a lot of stuff you're not able to figure out where the resources are going to come from this and we need to start cutting I would be willing to cut it at the same time if we don't have to cut it I think it's important to do something on it So to follow up on that I would suggest it might say that yes it's on the list but please tell us if things the other projects take too much time and you can't get to that then just come back and let us know that so we're aware Absolutely so we can do that and I also think we can do some check-ins too if the gene pack is not even touching on that in the way we thought then that really kind of gives us more clear direction more deeply I do need us to kind of whittle down what we want to do with trees and wildfire and some of what I hear Council member 10 talking about is an interagency collaboration with the fire district with Cal Fire so this is a little bit bigger of an animal not to say it's not important I've already started conversations with Chief Kovacs on that I do think that it is a very big topic of discussion in the community we are surrounded by this so you know my recommendation to you is that you would want to probably keep something on this priority list so that we can start being aware of it it may not happen in a year but we should start planning seats and how we can work towards that goal I really would need to be talking to some of the major stakeholders to better understand how what leverage we have and how we can work together and what suggested goals that I could bring back in a work plan for you we have a conversation scheduled next Monday with Chief so I think I can from what I heard I think I could put something together for your consideration when I bring this back to you. Manager would that be a proper topic for the interagency advisory subcommittee is that just about water or is that about other issues like this? So that was developed more about development activity I don't know if that's the venue that you want to maybe broach that I would think Jenny you've got great relations with all your peers with all the agencies I would think you handle that through your sure that would be great that would be my gut reaction it might be something with city select that that could be discussed among the mayors among all the jurisdictions there are conversations that are being had about having an interagency interjurisdictional meeting on this wildfire topic that I'm kind of betting through community members are bringing it up so it has taken off so why don't you let me kind of digest this bring some points back to you and then we can kind of further refine that at maybe the meeting on the sixth if that works for council. But Derek's point was that there's money available too so. Yes and what I need to understand is whether we are eligible for that money we do not have a fire department and so whether it has to be through a fire agency or whether there's a collaborative grant with all of us that we could get that money. So you asked us about trees and whether what you expected what we would expect you to do on that it's not a burning issue for me No pun intended. But I know you have thoughts about how important that is. Lower priority. I think generally just with all these things I think where it's going to come to is got a lot of issues here at some point we just have to trust your ability to prioritize what bubbles to the top and just keep us informed. And so if a council member thinks well maybe this needs a little bit more consideration then we can correct you then. But until then I mean we have discussed a lot tonight and I think you have to kind of synthesize in your mind what's the best way to move forward and then let us know. You asked for feedback earlier about the affordability housing affordability and I know that's an area we're struggling with staff right now because we have some staff turnover and so it's likely we won't have a lot of resource this year to approach some of those issues that were raised last year with the committee. So that's a very very important topic so I would love to leave it on you to recognize that there's only so much we can do. One thing I was talking to Habitat for Humanity yesterday and they would love to talk with us about some programs that may not necessarily involve city staff but ways of encouraging people to work through them to you know build a vanity unit or whatever and so I'd like to hear what they have to say but I bring that up in the context and they may not have a direct impact on staff so maybe something like that would be would fit into this as a discussion point easily. So would you like to leave that on and says as it's feasible or would you like to have that on? I would say as feasible but I we're hearing your point is full what's the... I would like it to go away. You would. Okay. Well you know we have some series and I mean that in the most sincere way. I know you do. Sorry we needed some commentary if it's getting late. So maybe we do take it away but maybe we there's still a role for the affordable housing committee certainly as projects will be. Yes there always will be. And maybe still a discussion place for things that could bubble up. Specific ideas so even this work on the list we still may have an opportunity to discuss it over there. Absolutely. What others think about that? I know it's a community hearing about affordable housing. I know that. Does any other council member have any input on that? I know I had my own contributions last year to what the committee could consider that we weren't able to get to so but I know we can only do so much. Yes that's correct. If there are if there are opportunities though like Habitat for Humanity that come up that we think you know the investment is worthwhile because of the huge benefit then of course we want to bring that to your attention and to ours. I guess I'd love it if I thought we had the capacity but I don't think we have the capacity. Would you direct to us taking that one? Okay well I think I have enough direction to put together a draft work plan for your consideration for the next meeting. Do we have any comments about this? We'll move on to item two 2019 inter-jurisdictional committee standing local committee and project specific subcommittee plans. So may I just to keep this very brief as you know each year the mayor brings forward a recommendation and has a discussion about council member appointments to inter-jurisdictional committees standing local committees and project specific we will be doing that again standing local committees as you know are subject to the Brown Act and the project specific committees because they meet infrequently and are of a limited duration they usually have an explicit purpose are not subject to the Brown Act I would want to encourage council that if you feel that there is a need for a subcommittee and the need is immediate then you would want to establish that tonight if you don't then we can establish it when the time arises they are always there for you but you do not have to make appointments to a subcommittee that is not necessarily in need at the moment so with that I would like to turn this discussion over to the mayor. Thank you so I did meet on a really brown act individually or talking individually on the phone cases with each council member and got a feel for what they wanted to do what they might be persuaded to do or what they didn't want to do so I tried to take that into consideration and I did not get back to all council members with any definitive but I put all that together and come up with some ideas and recommendations trying to honor the past process here of honoring the expertise and continuity of those who were serving on the existing committees also looking for new opportunities and in particular because former council member Agnewon left the council and we have now we have council member Tim here that created some new opportunities for mixing it up certainly always changing who would be on some of the subcommittees so here we go I would say that in particular I've got an alternate bunch of things so if anybody wants to be the alternate instead of me for most of these I'm certainly open to that before you go too far I'm not sure I told you that I would take the arts council back at you I think I had got rid of but I would take it back since I know you're taking several things on I don't think we talked about that one it's the second one after I made oh there it is thank you okay thank you so we'll start at the top and during the past year former Agnewon was represented and I was the alternate I did go to one meeting I've been talking to council member Tim he seemed to have an interest in being unrepresented in an and I would be willing to still be the alternate to that unless someone else had an interest so any thoughts about that anyway okay moving on to the arts council so hearing that I would suggest that council member Lynn to be unrepresented I guess you have been in the past they didn't have an alternate before they did not are you okay with not having an alternate I've done it for about eight years probably ten years so I'm dialed in and I did not fill in as an alternate I know moving on to city selection committee that would be the mayor vice mayor and that is a meeting of the mayors each month from all the cities in the county and the CAO sits in that meeting as well so we would leave that one mayor vice mayor okay city school district joint subcommittee we have council a member and vice mayor Johnson on this and I know they both have a strong interest in continuing on that it's not that I so much had a change in heart but I think as much experience as Derek has with the school district and so forth I think it would be better if I turned that over to him similarly and I know he told me he has a strong interest I have a strong interest as well but I would agree that we would be great on this committee because you have such a great work relationship with the school district already so it would be read in ten that sound okay? are the staffs taking note of all these? moving on to criminal justice council and of course whatever wind has been actively involved on the council and also serving on their executive committee and I used to have a strong interest I know more in the midst of some things that I wouldn't want to see it change right now I've been this as an alternate but I don't know is there a place for an alternate on there? if I have in town I just never miss one I don't even know if you're there but you can certainly attend if you chose to okay I'm okay with staying this someone else were interested okay then moving on to the Scottsdale general plan advisory committee so when the council set this up last year we appointed the mayor and vice mayor although this is johnson slash reed and they're most of the way through this and they're doing a good job and it's an important sub committee you know they're part of the larger committee from the community and I think continuity is really important here I know we also have council member tim in a different role as the chair of the plan commission sitting on that so he certainly has a stake in it as well but to me makes sense to keep the two existing council members that are on that again it's almost certainly one of among the three two of us should be on that and I think moving forward I think Derek has the expertise in terms of there's really only two more meetings am I right Taylor? essentially two or three there'll be a series of meetings probably two or three regarding transportation and then probably two regarding land use and then there'll be some final hearings but I think the bulk of the work has been done but there'll be some key decisions coming up in the spring here you know I'm willing to hand it again I don't want to put too much on your plate there but if you're willing to kind of do that I can handle it I think that would be a good cross-section of you know both new and old and getting rid of the old I mean that in many ways so many ways I'll make the other old the experience the experience I think that would be a good trade off okay now we haven't got through so there are other ones we'll keep staying on them but we'll get to them and talk about them so is there something else you want to pick up since you're does we go down the list? okay so next we have the hazardous materials advisory commission and we've relied on one little from the fire district to for that one I understand he would still be there to do that okay management plan, project development team there's a mouthful I believe that is complete because they did they did come up with a plan it's been out there a couple years their plan was well they still have some projects I understand they might be following up on but the plan itself is done so I believe this team wouldn't go as interagency advisory subcommittee which covers water, school, fire and city and issues as the city manager mentioned earlier we've had the mayor on that and the ultimate was council member, former council member Aguilar so I would be willing to sit on that as mayor and I believe that council member Reed would be fine with being the ultimate that's worth everybody LAFCO council member will be at that seat Scotts Valley is we rotate this seat with other agencies so we will not we will no longer be on LAFCO for this coming year well no, it will be in June I mean through May I will be there to tell them I just understood that I will be terming out but it will be after the May meeting so then you're okay with staying on as okay I just understood that I can see another column being at like explanation okay legal California cities council member Aguilar was on this one former council member Aguilar and of course council member Tim has obviously been already involved with the legal California cities and has expressed an interest to to represent us with the league so that's how to find everybody Reed, the only thing I would add there just do we have the ability to name an alternate to that like I know you can for when you do the voting delegates but you certainly could do it this the league California cities unless you're on some type of policy committee or something like that you probably don't need an alternate but they're usually going to the division management meetings and you'll have guest speakers and any council member actually could go to that okay so the only reason I brought it up is there have been times where somebody's attending regularly but then something comes up a business trip somebody's sick and all of a sudden they can't go and it's a choice or it's a choice do I go and get everybody sick with a 100 degree fever or to make sure our city isn't represented so I guess just a question for us to consider you know to what extent should we name some of these alternate especially something like this that might involve some travel on occasion so it sounds like the only absolute responsibility is voting at the league that's correct otherwise everything is actually open to any council member right so my point was there might be something that's important that we need to weigh especially given as you noted earlier city manager that the governor's budget is proposing potential sticks as well as carrots for cities on housing and there's a lot of things that could come out of the legislature that could be really problematic for us so just wanting to make sure that we've always got a strong voice there so to council member Reed's point can I send a proxy if we're not unable to attend for some reason that's okay absolutely so it doesn't have to be named ahead of time by the council? no and would there need to be council approval of that proxy or would council member be able to do that any council member could attend so it could be whoever is available to go and if a third party wanted to go hopefully there's not a browning tissue but they can attend as well so I think you have the discretion again it's just the voting delegate that is the big issue moving on to the library advisory commission and Ellen Kupos has served as well as a representative but I understand there's a new person Jim Landriff who would be representing us so well that was sort of the choice that the friends of the library recommended they would be perceived as a good guy that's why Sylvie was here I did see Sylvie here who came for that point okay and the next one here is the a trooper library facilities financing authority and library joint powers authority board and here we have our city manager representing us so that's what she would continue to and then we have the library financing authority which has to do with as I recall the sales tax the library sales tax that we all pay and Councilman Reed has been on that yeah that has to be elective yeah and so I understand you would continue to be on that yeah that would be great mayor I appreciate that there was a meeting I wasn't going to be able to make and the council formally identified councilmember Johnson as my alternate to that so I went one time yeah we have to take action to name him as the alternate yeah that should be noted here assuming the council wanted to keep him as alternate you're still fine with doing that councilmember Johnson I should say vice mayor Johnson okay moving on to the Santa Cruz County consolidated oversight board this is a countywide roll up of all the old RDAs and we have three alternates there it sounds like all three of us are okay with still being alternates myself the vice mayor and councilmember Reed sounds okay then we have the Santa Cruz County integrated waste management local task force which has representatives from the county and cities on recycling issues and waste and so forth and I have been the representative and we've had various staff of public works be the alternate I like to swap that I understand that that's happened in the past where staff would be the primary representative and I would be the alternate I did find it I enjoyed it I found it to be technical they get into a lot of technical issues they're good at explaining it to people like me but there was a lot of technical talk I had mentioned I had previously been assigned and I had Scott Hamby I've been talking with him it was so appropriate for him to be involved I chaired that with the mayor that I mean it was good to have some awareness but it's really appropriate to have staff level involved in those decisions that you're working with I agree the only caveat I would add to that is there were times where they did take up policy matters that were traditionally done by elected bodies and it would be really important whoever the public works does it mean was they had sensitive antenna for when they needed to check in with the city manager or the mayor just on direction or if something was more a policy issue rather than a technical issue which is most of you and Scott was really good about that on some recycling issues and styrofoam and things that he would notify me and kept me involved and I'm sure your correct council member they do talk about policies in fact there was even discussion recently about hey do you think how could this be more successful should we go city by city or something broader and they said well with our city we're probably more likely to follow something to support something much broader than just our community and typically there's a review of all the pending legislation that's out there that someone may want to weigh in and we do have a number of issues out there particularly when we talk about organic recycling for food waste probably at our doorstep so that's coming so hopefully that but I would certainly step in as needed to express in that side of it okay next we have the Santa Cruz County Regional Transportation Commission and the Vice Mayor Vice Mayor Johnson is represented there and I know he still wants to indicate he still wants to keep doing that you've heard him speak quite a bit tonight about the details of their latest and council member Lynn has been the alternate I would like to be the alternate myself I have a strong interest in transportation and regional transportation commission and council member Ben seems so kind of from Metro also so it was no need in doing both okay everybody let's see Santa Cruz Metro and council member Lynn is a representative there and they don't allow them because I had no discussion with them so what happens if you're not able to go and I know you always do go but it's fair we're actually sworn in and so if there's there's quite a few of us I didn't go I wouldn't have a voice so okay and there's and on top of being that I'm also on their budget committee which is strange for me because that was the one I at least wanted to be on but I'm learning a lot so there's the two committees we actually meet twice a month okay Santa Margarita Grand Lauder Agency Joint Powers Authority this is the super agency that the states are working to us in this sense City of Casa Valley, City of Santa Cruz Senatorside Water District Scottsville High Water District Sanctus County and Sanctus City yes it's the county as well and then the Wook Park, Water Owners and so forth so anyway customer Lynn has been our representative there and I've been the altered and I've been going to all the meetings at customer Lynn's suggestion and I've learned a lot about water and want to learn more but the primary role of the council member has agreed to be my alter that recognizing she doesn't have to do what I was doing in the learning phase of being going to all of us and alter it so do you still find that? as I said when there's important things I'll still be there and I'll keep you apprised of course because I know you have an interest Seniors Advisory Council I've been serving in that capacity and I enjoy that and we have lots of things for our seniors but if anyone else has an interest let me know otherwise I would continue that the Monterey Bay Community Power Policy Board so this is made up of this is the course we're now getting our power through them they're essentially the purchasing agency that's buying green power for the grid and although we still bear these bills to PG&E and PG&E still owns the lines and PG&E has some issues right now at any rate I've been appointed by the city selection committee to this position because they had to appoint somebody so if anybody has concerns about that but we also would need to appoint an alternate if anyone and so I would suggest perhaps Council Member Tim is the alternate if you're interested, still interested in that and if anyone else is interested you don't have too many yet I still have more just a reminder it's a two-year rotation so capital is rotating off or rotating on and as an alternate you would need to go to that because necessarily unless I was not able to make it then there's the Monterey Bay Community Power Operations Board and the city manager has been following that role and it is made up of city managers on the operations board so the operations board as with the policy board establishes bylaws that determine who is on the board so the operating bylaws say that all the city managers are on the operating policy as all elected officials and should point out both the policy board and the operations board were rotating on into those seats of capital previously had that and they agreed to to not quite finish out their term and allow us to that would be interesting this is at Santa Cruz County Board of Directors dealing with tourism issues throughout the county and that representative would represent Scottsville, Watsaville and Capital all three cities so we're rolling on this one and recently it's been city manager has been on there Charles Montoya from Watsaville was the representative on this before the city manager we I think we do have an option to be able to have an elected rather than I believe councilman Reed served on this committee in the past so anyway the city side committee again did appoint our city manager as representative but I wanted to revisit that because there are options if the council wanted to go in a different direction but I know the city manager is very very interested in that. I think several of the other city managers are also serving yeah the interest is purely because Maggie Ivy has shared with me that the questions that come up are less policy nature more operational more fiscal related and the prior city managers have told me the same thing which is why Jamie Goldstein who was in the seat previously had recommended that a city manager fill that position and that's completely consistent with my time on the board it is and I think outside of the one slot work from the small cities the only other thing Santa Cruz has appointed representatives elected representatives who have seats on that but given the overwhelming importance of tourism in Santa Cruz you can see why they would have some people there so I think I think Jenny is more than capable to do a great job OK next we have standing local city council committees traffic safety committee so this has been councilmember Blaine and former councilmember Aguilar they meet as needed which when something comes up and so here I understand why would suggest councilmember Blaine perhaps councilmember Tim sounds like maybe Vice Mayor Johnson might be thinking about it OK OK I know interesting things come up sometimes economic developments economic developments economic development committee we have Vice Mayor Johnson and councilmember Reid on this and it sounds like they both would like to continue they have a long interest in that former housing committee that has been former councilmember Aguilar and councilmember Bied and I'd like to instead have myself and councilmember Tim on that that's the perfect mayor I was just going to say I appointed myself under the because I was mayor that year and we wanted to make some progress on things so and Steph we wanted to stay on it because that was such a passion of hers so I'm completely fine with that we have another video we're getting there to the last page we have now project specific city council subcommittee these are ones that live in a duration and and so we first have the town center subcommittee that hasn't been meeting and at least in recent times I know the council is expressing a desire to on the current where we are right now council would meet as a whole and talk about issues to come to as staff is doing certainly interfacing with the developer at this point so forth so this seems to be like one we don't need anymore however we could reconstitute it if we found that we had a need for it so everybody okay with that if it's not meeting then it just lies dormant so in order to qualify as an ad hoc committee it has to be for a limited duration and for a specific purpose and so if we allow it to continue and be dormant it's still existing and it's not really a limited duration anymore or it's a longer duration than it's typically permitted for an ad hoc committee so then applying that logic does that mean basically that every committee on here on this list these five we should only make appointments if there's current work for them to do okay I just got in our senate margarita water committee the attorney made a strong point and it came up in a couple others that being a lot more rigid in that that beyond six months they're saying they should be eliminated or transferred over so converted over to commission or reestablished when needed she did a good job with that she boiled down a complicated subject and something that was fairly understandable okay next one is the Glenwood open space subcommittee we have different some of these are reading Glenwood open space the purpose is done we have our master plan and so forth so that would go away budget subcommittee we talked tonight about the role of the budget subcommittee so we've that much to stay in place and I think it should remain the mayor and the vice mayor science subcommittee I know we have slight issues in town but I don't see us getting to anything in the near future given staff staffing and so forth and the need for probably some resources in that area so I would suggest quite a bit of work but we've been at a stand so we haven't met in probably a couple years now so I would suggest we take that away for now but then we do bring it back we have a stand okay and the last one on here is the library facilities upgrade subcommittee my understanding is that they have been meeting about what to do with the library in Scotts Valley here and how we best use the space and resources and so forth and we have council member Reed and vice mayor Johnson on that I know they both have a passion for the library and so I would suggest we leave them on this if that works for everybody and we might cover everything there's nothing else that's on this list well how do we I mean given the legal instruction that we how do we continue it beyond the six month so what we are recommending is that for those two subcommittees the budget subcommittee and the library facilities subcommittee that we would come back to you with a resolution specifying exactly what tasks those subcommittees would perform and the duration of the committee and then at the conclusion of that time there would be a report from those committees they would be disbanded and then we have constitutions we needed didn't we already do that with the library subcommittee like the council took action on the theater group and one of the there's like a six point action plan that we the council took action to assign them work to the subcommittee this is a new recommendation that when you form a subcommittee to codify it in a resolution and I've gotten clear direction from the council on the budget subcommittee based on our earlier conversation and because of that staff report and direction council we also have clear direction on what the purpose is for the library upgrades did I overload anybody yes thank you let's see and we probably have future agenda items you do need to make a motion mayor and have the council vote on that yes thank you so I have a motion to approve the appointments that I would suggest any other comments all those in favor say aye aye motion passes unanimously absolutely okay I'm there so future council agenda items can I have anything can I mention something earlier I'm trying to think of what it was they're saying none I'll look to suggest one convene to co-session and the co-session subject is the city manager performance evaluation under government code section 54957 staff attending will be the city manager and city attorney and we will reconvene reconvene and announce any action taken afterwards