 And once again, good afternoon or good morning. This is Oona Daly the director of the Community College Consortium for OER and Welcome to our winter 2018 OER degree community meeting. And I'm here with Fran and Richard Sebastian. Richard's going to be silent today due to due to recovering from a cold. And besides all the updates about what's happening with ATD and the OER degree initiative we're going to have a focus on what colleges are doing around creating student awareness of OER and the OER degrees and eight of you have volunteered to share. So that's going to be a big part of today's meeting and thank you to everyone who volunteered and we hope that it's really useful for you. We'll have a little talk at the end about what's happening in this around spring webinars and also spring conferences because I know a number of you are attending those conferences and presenting and we'd like to share that information with folks. Alright. Here's a picture of all the usual suspects. And I just went over the agenda. So I'm going to go ahead and turn this over to Fran to give you all the news about ATD and the OER degree initiative. Thank you, Una. Hello everyone. I'm just going to go over a couple of things before we jump into I'm hearing from you about the initiative and what's going on. So we are hiring a coordinator to work with myself and Richard on the degree initiative here at ATD in Silver Spring. So there is a link to the position description in the PowerPoint. So hopefully once the recording goes out, you'll be able to click that. You can also find that description on our website. They're achieving the dream website. So we're hoping that this person can start before April or by April and they'll be working primarily on project management sort of things and keeping us all on task. And a lot of administrative duties that have to do with the grant. So we're excited about this new person coming along. Also coming up very, very soon is dream, which is achieving the dreams national conference that happens every year in February. So I'll be talking about that a little bit in a second. And then also the OER degree initiative summit, which will be in Miami. And I'll go over a couple of those details in a second too. So next slide, Una. Okay, so before we get into the fun things with conferences and all I just wanted to go over the Lumen deadline dates again with everyone so To make sure everybody is clear March 15 was a deadline or is a deadline, excuse me, for the fall courses for faculty members who are off During the summer. And then June 15 is a deadline for faculty members who are able to respond to feedback and make changes During the summer. So if you all are missing or a little bit behind or have any questions, please let myself and Richard know. And then we can make sure that everything with Lumen is on task. Okay, next slide. Richard put the position description for the coordinator in the chat box for people who are interested So now on to the SRI data collection dates. Just so you all know, and you all can see on this grid here, the deadlines and the dates, the tracking for the data collection. So we are, I can't believe it's already 2018. So we are around the January 29 date for the section level data, the student level data is coming up in February and then the cost data also in February. So this is just something to have in your back pocket, especially for the people who Are part of the research study and the data. I mean, and excuse me, and the cost study. So we know that a lot of these dates don't align with your calendars or your semester calendars. So we just want you to make sure that you talk with your site liaison. So whoever's been working with you from SRI on data collection. Make sure you check in with them. If you have any questions. Okay, next one. Okay, so the dream conference is going to be February 20 through the 23rd in Nashville. Tennessee. If you have not registered, I really encourage you to come if you have not been before. It's a great experience and a lot of Your fellow community college colleagues will be there. We're going to have a OER meet up on Thursday night at 530pm and it will be in the program booklet. So once we get the room. And all that information public and that meet up is for the grantees and it's also for anyone who's at dream who's interested in learning more about we are talking with you all. They would have seen a few of you present. So it's a chance for them to connect with you. So it's a good networking opportunity as well. So there are a couple of OER themed sessions this year that we're excited about Richard and David Wiley will be holding a pre Institute workshop. Called beyond cost improving student engagement with OER enabled pedagogy. So that is for a fee. And that will be on the My date right on Tuesday. Tuesday. Yeah, Tuesday the 20th. Then we have a couple of the grantees presenting and some actually non grantees, but people who are involved in the OER space who will be presenting We have one from Southwest Technical Junior College, one from Pasek Community College. That's actually a poster session. The poster sessions will be set up on Tuesday. They will be fully manned and staffed by representatives on Wednesday. If you have any questions, you can make sure you stop by on Wednesday. You know, you can go to the next slide. And the actual concurrent sessions. We have a few Montgomery College is conducting one host host is doing one we are a TD is doing one. It's going to be a panel discussion. And Richard is going to moderate that and then Southwest Tech, excuse me, Southwest Texas Junior College is going to have another concurrent session. So the majority of these sessions just so you know, though, are on the same day. So we want to make sure you pick one that's of interest to you or feel free to move around to a couple of them. Okay. Next slide. So onto the big event, the degree initiative summit. It's going to be April 3 through 5. I think that we've told everyone that we're going to have a check-ins after the annual reports were due. So it's going to be in Miami, Florida. The hotel is going to be the Miami Marriott-Biscayne Bay. So we're going to have a room block for all of the grantee teams. The registration website is going to be live later this week. So I'm going to send out that information to all of you so you can register. You'll see the draft agenda. So you'll know how to time your days. And one thing that we're going to incorporate that's new this year is these rapid fire updates from all of the grantees. So we're hoping to have very short, just you tell us everything that's going on in your grant right now. Things you want us to know. Highlights, lowlights, everything, and we'll give you, we'll give you a time window to sort of just stand up and tell everybody in the room what's happening. And it also is an opportunity to celebrate you. So if things are going extremely well, it's a good time to let your colleagues know what's, you know, what's working. This year we're also opening the summit up to non-grantees. So we're splitting the agenda. The beginning part of the agenda on the third, we're going to begin at 1pm on the third. And then the non-grantees will be invited to start arriving around 4.30 on the third. So we'll have a good chunk of time that's grantee only. And then after that, the non-grantees will be there to enter mixed with all of you so that you can learn from one another. And you can share stories about what's working, strategies that they're using, especially as we're coming towards the end of the grant when money will cease to exist. It's helpful to talk to people who did not have a chunk of money and how they're actually making things work. So we're going to have joint programming with non-grantees. And we're going to have times where it's just you all and the non-grantees will have some sessions and programming just for them as well. So that is all I have. Luna, were we doing questions now or did you want to wait till the end? I think we can take a few questions. Okay. If people have them? Yeah, absolutely. I know I went kind of fast. Does anybody have any questions about any of the things I talked about? We have somebody in the background who's typing really fast. If you don't mind. Okay. You know, I think one thing we haven't done at the summits before a friend with the grantee rapid fire updates. Yeah, that's new. And did I wonder if anyone has any questions about that? And I'm not sure you might have said how many minutes they have, but I can't recall if you did say how many minutes each. How many minutes is it again, Richard? So I think we, so don't hold us to this yet because we have to do it more. Now get your time. But so we got, you know, about 38 grantees. Yeah. And so I think it's going to be five minutes or less around there. So really like a very, we'll send out that kind of structured. Yes. Points to hit. So we just want to get like the real most germane things that you want to share with us. Yeah. So kind of about the institution about, you know, kind of like we did at the kickoff, all the colleges provided a, you know, a logo, their information about their college, their degree, things like that. So kind of like a summary slide and they'll have just a few minutes to provide a kind of overview, quick overview, highlight. Summary. So the goal is to really share the most germane information and to follow up if you need to with with your, with your colleagues. If you want to find out more. Yeah. I'm glad I asked Richard because during the planning, I keep wanting to give you all 30 minutes each and that's not correct. There's 30 minutes each. Yeah. So, So, Quill has a question. Is there a sense of the sessions? So yes, We are thinking broadly and we're still trying to nail down So, So, So, So, So, So, So, So, So, So, So, So, So, So, So, So, So we are thinking broadly and we're still trying to nail down all of the speakers but we're thinking of sustainability since we know that's very important as we come to the end of the grant. We're going to have conversations about platforms. We're also going to be talking about equity. We're going to be talking about faculty engagement and student engagement. So how do you get the word out about OER? If you, If you, Quill or anyone, if you do have some, you know, if you've heard that list that friend just gave you and have other suggestions for topics, you know, it's not too late. But we're trying to think ahead about kind of the core things that colleges have been asking about have been inquiring about and need to know as they kind of move forward. Have been inquiring about and need to know as they kind of move into kind of the final in game, I suppose, for the, for the grant, but yeah, please send us any ideas that you have. Oh, great. Are there any other questions? Okay. And if you do have questions, feel free to contact myself or Richard. By email and we will get back to you. And again, I'm going to be sending out the registration for the summit, the website and all of that information. Hopefully by the end of the week, if not by Monday. you Richard and you know you can continue to put questions in the chat box too if questions arise as you as we're continuing and so I wanted to mention a couple of things that are coming up which is open Education Week and that is the first week of March and we had quite a number of grantees who participated last year and actually I'm gonna ask Liz my assistant if she'll put the link in the window for the blog posting for Open Education Week last year if you can find that Liz for us. A number of you did really interesting things on your campus so there's there's two pieces to Open Ed Week. One is to help you raise awareness on your campus. There's a lot of support in terms of activities and resources that you can obtain from this website to have local events on your campus around OER awareness for both faculty students and staff. The other piece is more of the showcase piece which we'd like to help you with which is showing some of the great work you're doing to colleagues around the country and in fact around the world. So we are setting up a time slot on Wednesday March 5th which is right smack in the middle of Open Ed Week where we're gonna provide 30 minute slots and we'll record these around OER degree showcases and we will have a sign-up list shortly. We ran into some issues with you book me but we'll have a sign-up sheet and we'd love to work with you around collecting the time and letting you present and we will record these as well and so with your permission we will also post these on our website as part of our OER case studies. So let us know if you're interested because I think this is a great opportunity and as you know we already have six case studies and a number of you are working on case studies for us and we'd love to post those as soon as you're ready as well and those are on this slide here there's a there's simply a template with five five and a half questions on it that we ask you to answer and then we do a little editing for you with your permission and then we post it and it's it's great I know that Fran and Richard like to look at these these case studies and you know get more details on the great work you're doing. So now we're just heading into the main part of our meeting I think which is where which is an opportunity for grantees who had the time to share and produce a few slides around the work that they're doing for creating student awareness of OER degrees and Fran mentioned how important communications are in getting the word out to students and how do you reach out and do that so that the students that you're particularly students that you're targeting perhaps students you know with the ATD grant we're focusing on students who are traditionally underrepresented students in and who have trouble completing their degrees so it's important that we share strategies and figure out what works because we know that there is a certain segment of the student population that's quite easy to reach they're already you know in a good position so we want to look at alternative strategies and eight of you volunteered to share what you're doing and so I really thank you for that and we're going to hear from everyone now and first up is Jennifer from Housatonix Community College and Jennifer can I move the slides for you? Yes you can can you hear me? Yes we can hear you. Okay great. Alright so I'm Jennifer Nohi Seaman I'm from Housatonix Community College and I did want to let you guys know that Connecticut Community Colleges there are 12 of us along with four four years and we're all in the same system and soon very near future the 12 community colleges will become one community college and with 12 branches so we're all on this one banner system so if I do anything it's going to be changed in other places very soon so we couldn't do a whole lot. What I originally had in my mind that I wanted to do on banner in that click-down menu where it says instruction type you know you can have I know it's a little blurry so I apologize for that where you can pick whether you want an online class or a traditional classroom or kind of a hybrid there's multiple choices there I in my mind I wanted it also to say OER in that menu and then from there students can just have the list of all OER at Housatonix at Housatonix Community College however that's that's not how it went because I like I said I have to get system permission for that and that we're looking to do that but we're just getting started with combining our community colleges so who knows you want to go to the next slide. Alright so how we did it was actually much easier not for the secretary that did it but for for us as a school whenever a course was listed as OER within the degree we've only listed the degree courses so far there are many other OER courses on campus but for the degree right now all we did was you can see right there it says intermediate algebra OER we just attached it to the name of the course and that was like I said not very simple for the secretary that had to do it but I gave her all the CRN numbers and she put those in there as OER those were ready about a week into signing up for courses so I think we started November 1st with the first day you could sign up for courses in spring and about a week later is when this was ready to go and labeled are what we want to definitely do in the future is have those labels are ready to go on the first day to sign up for courses and once I think we decided about nine weeks into the semester those OER labels will be removed so that we don't have that OER appearing anywhere else like a transcript by accident or something of that nature so for right now they're on there when they sign up for the courses but not later on in the semester so that's that's where we're at right now and that's all I really had to say anybody have any questions you know I don't know I see this question from Peter I don't think you can just search OER like that you have to pick a course you know you have to pick mathematics or you have to pick you know or whatever courses you want to take and then you'll see the list and you can see that some of them aren't OER and then some are listed as OER you're welcome great well thank you for sharing that Jennifer and I know that you know a number of states have actually legislated the requirement to put this in the course right nation system so California Washington Oregon and Texas so it's great to hear that you know you're doing this at Houston tonics and it you know without the the prodding from your legislature right right all right well thanks thanks Jennifer and very interesting to hear about the changes in Connecticut around your community college system as well all right next up I'd like to ask Lida Kaiser she's the director of grants in the title line coordinator at Lord Fairfax Community College hey thanks and if you can be the person who changes my slides that'd be great I appreciate it we promote to students a couple different ways we do the same as what you just heard we have a notation in our student information system for a class it actually says if it the resources are $40 or less that's a VCCS initiative but the interesting thing is that when you're in our course catalog and there's a choice to click on textbook information if it's an OER class so if in other words if there's nothing to buy at the bookstore when you click on that what the student sees is a thing that says no information available so we have to work a little bit harder on how to address that issue because of course that goes right to our bookstore site and the bookstore might have some thoughts about how much they want to put in there the second is we have some plasma screens around campus we have an electronic sign we have a rotating prom on our website and I'm going to show you these in a second there are places that we can put information out there that students will see those are sometimes a much more subliminal way to just get the idea of open education resources out there in students minds and then I'm going to show you a course activity for our orientation course sdb which is a college success skills class probably like a lot of you all have so if you want to go ahead and go forward so here's an example of our rotating prom on our website students could click on that to get more information basically it tells them how to sign up for courses that offer lower no-cost textbook and materials we sell them have more than about six items on our rotating promos on our website so it's a it is a something that that students will see or even that just other people in the community will see as they move forward and then like you said you can just click on that and do that and they run for a while then we pulled them off because of course they stop having a whole lot of effect if they're there too much okay we can go to the next one so this is the my group activity if when the slides come out if you want to cut and paste this and use it please go right ahead and do it and Cheryl Huff that your man and when I told her how I did this told me it was diabolical and I prefer to think that it was just a very clever way and so I do a group activity and which is based on problem-solving to promote critical thinking which is part of our QEP at this college and our problem is college textbooks cost too much not a single person ever says that's not a problem and so students go through a process they generate ideas in small groups they analyze their ideas they evaluate their possible solutions and then they kind of decide what they think might be the best solution we come back and talk about it and they also explain how they determine the effectiveness if they don't identify OER courses I bring that up and I share information I show them how to find that course we and they come up with some actually pretty clever ideas like special scholarship funds for books or lending libraries for books or I mean you name it they come up with with all kinds of ideas every time I do this in a class students rate the OER as either number one or number two in their choices of what they consider to be the best solution for solving textbook problems now I'll know that we've really gotten somewhere when I do this activity with students who are usually in their first semester and they come up with OER on their own all the time although we've gotten where we need to go but it is a very good way to practice their critical thinking give them the important information in a learning format and teach them how to use it and how to look for it so if anybody has questions I'm I'm willing to answer Richard said is this in the scv course it's in my scv course and then I shared it with all the other instructors so I don't know how many of them are doing this for that for a problem-solving activity I can certainly ask but yeah that's part of what we do thanks Lyda I love that activity that's wonderful and I did also want to mention that Lyda and a number of we had a number of other speakers but Lyda was our main speaker last March on marketing OER programs to students so if you'd like to catch that it's on our website and thanks to Liz for posting that on the slides are there for that longer presentation as well all right thanks for sharing Lyda and next up is Cheryl Lee Kushida from Santa Anna College she's the distance ed coordinator the OER degree lead and everything OER at Santa Anna College thank you Luna I'd appreciate it if you could move my slides for me as well um boy this is great I've already gotten some really great ideas I've been jotting down here at Santa Anna College I listed some main things that we're doing to build student awareness I think the biggest thing is the scheduled classes that I'll show you in a moment we also email our current OER students and we always used to send out a survey toward the end of the semester to our students that use OER but upon a suggestion from SRI that I really really liked we're emailing students at around registration time that are in an OER class and we're emailing them telling them how they can search for OER courses for the following semester and to go ahead and register for it if they had a positive experience with OER and if they have any feedback to let us know about OER and that they also might want to take this opportunity to thank their instructor that uses OER if they appreciate the use of OER we've improved how we how a student can search the scheduled classes so I don't think that that will be as important because it was kind of hidden before but now we've got checkboxes but I do think that bringing it to the forefront of students that their instructors are going an extra mile and that you know if they have any suggestions or they want to thank them to bring this up I think that that's really proven to be helpful we've had faculty mention things that you know the student came up to them and they felt so great about that so I think that that's really was a very helpful suggestion I think we'll continue that during open ed week last year we for our activity at our college we had all of our OER faculty where these red OER t-shirts where in the front it says ask me about OER and the back says our open educational resources degree pathway we had a summit earlier in the fall where we distributed these to the attendees and so we asked our faculty during open ed week could you please wear your t-shirt especially to your courses in which you use OER and take this opportunity to tell your students why you chose to use OER for the course and have a quick little dialogue you know find out their feedback on OER what they think and if they have any suggestions for you but mainly we wanted faculty to be able to express to their students why they use OER and it's you know the answer is it's for the students so we had different pictures we told faculty to take a selfie with you know themself wearing their t-shirt and things like that so I think that this year I think we'd like to do something similar but on a larger scale and I think I'd like to get more pictures back from our faculty maybe they could take a selfie with their class or something like that so we'd like to get a little bit more involvement to a lesser degree we also have our website posters and we're always trying to get ASG involvement but probably like many of you that are community college two-year colleges the ASG rotation of students and student government it rotates every it feels like every semester but every year and just when we kind of let OER is about we've got new group of students so that really I don't want to say it's problematic it's not as helpful for us so the main items are the the top three and if we could go to the next slide we'll look at our online schedule so at SAC at our district we use a Lucian data tell and we're a multi-college district so actually we just got this in place for the California legislation that Una was talking about where we are able to select open educational resource courses and what was required and there's a little problem here that I have to work with our IT programmer about it should be zero textbook cost not zero cost textbooks but you know it was like such a big deal for us to finally get this change and he changed it in one area but not another I just I'll have him go back to this but it really was with quite a lot of work that we got this checkbook change we used to have a drop-down like you had in Connecticut but we needed it more front-facing to have a checkbox for OER and zero textbook cost if we were a single college district then at the bottom you see the logos the student would click it and ideally I want them to go to our website where we have our OER degree pathway and the student could learn more about it but because we're a multi-college district instead if the student hovers over those questions what is OER what is text zero textbook cost then a little dialogue box comes up with a two or three sentence description so that's about the best we can do right now when the student searches for the courses they'll see a listing of courses online in data tell and when they click on that section I just wanted to do a little screenprint of this for you when they click on that section they'll see the comments about it you know they'll see the last date that they can you know drop the course and all of that but they'll also see this comment so we put that up front for them so that they could see that there's no additional textbook cost they also will see a similar comment when they click on that sections textbook for our bookstore link we have our bookstore post similar comment there can we go to the next slide please well like many of you every year every two years we're always saying is our print schedule ever going to go away because you know it's obsolete the minute it comes out or the minute we start planning for it it's already obsolete but I have started using it more to my advantage now and we have actually now we have four pages in our print schedule which is also available PDF online but in our print schedule we have separate pages for OER courses so we're really excited about this now now I'm really excited about our print schedule because we we've been able to list all of our classes and I think that it's not only great for students to see the number of OER courses but for faculty to see this so it makes a bigger impression I think for faculty to see wow there's so many different OER courses that we're offering maybe I should also jump on this OER train so we have those listed and then I'm especially proud because on the back cover our important marketing space we were able to get this image that you see there can't afford textbooks and a little bit about OER so that's that's what we were able to do with our with our print schedule and our online schedule and I think that those are probably the two the biggest marketing awareness student awareness activities that we have that also help with faculty so if you have any questions I'm happy to answer it. Wow that's all I got to say Shirley that's amazing I love what you have done with your your online schedule and I've seen a number of others and yours looks to be the most complete and I know that that's a lot of coding and and the paper schedule also is really that just is really helpful. Thanks and thanks Quill. Thank you for sharing that and I know a lot of hard work went into that to make it happen. All right next up is Tanja Connerly she's sociology faculty at San Jacinto College and is the OER degree lead there as well. Tanja can you hear us? I'm not hearing you you might be on mute. I think I was on mute can you hear me now? We can. Okay great thank you so much Una and good afternoon everyone. As Una said my name is Tanja Connerly and I am currently the OER degree lead here at San Jacinto College. Una if you can move the slides for me that will be great thank you so much. I've listed a couple of venues that we use in order to target and reach our students. As a as a faculty member we use different techniques in order to reach our students. A lot of our students are visual more of them are hands-on so and our making our students aware of the open books and that is the title of our program OER program here. We have tried to come up with different techniques in order to make sure that the students are abreast and keeping them aware. Of course we use all of our social media social media Facebook Instagram videos and when I say videos we literally have marketing videos screens that shows a loop of a video recording of our open books as located in our student success center. We also have posters all around our campus especially we're partnering with the library and referenced our open books so we have posters and flyers not all around all three of our campuses as well as the library. In reference to students when they register either they can register online or they can meet with an ed planner or a counselor. So when they register online of course they can go into our banner system and they can click on Course Finder and if they search for open books it will list all of our open books courses and from there they can literally select the classes that they would like to take. If they are meeting a counselor face-to-face or an educational planner face-to-face we have flyers literally flyers in each counselor's office because there's not enough room for us to put posters so they have like flyers that's in like an eight and a half by eleven frame in order for them to be able to remind them and cue them to let our students know about our open books program. We also have a career magazine where we target a career every month but inside of the magazine is a advertisement for our open books program as well. When we have new students to arrive here at our college we have a new student orientation and this is probably the largest venue that we have because the students are very excited and they are basically saying well what is the catch a free textbook but so we go on and we introduce it to them explain it to them how this is a degree plan and how you can obtain an associate degree without purchasing a book. So I think that that new student orientation and literally seeing someone there to give them the additional information is an eye catcher for them. Una may I have the next slide please? Absolutely. Thank you. No matter whether you're teaching a face-to-face or online class it has to be listed into our Blackboard site so we have made a tab for our open books and ordered for a student to be aware of all the classes that they can take that's pertaining to open books. So we've tried to, like I said, again hit all venues where we think that they would go out in order to search for their class. Una if I can have the next slide please. It's just there we go. Thank you so much and this is the flyer this is just a top of the flyer that I was talking about that we have in our counselor and our ed planners office and basically it lists all of our classes that we offer of course you can't see all of them but it lists all the classes that we offer and so again all of this is these flyers here we pass them out at our new student orientation and they're also located in our counselor's office. So that is all I have from Sanderson College today. Great thank you so much Tanja and I'm so glad you brought up the counselor role in this and also the new student registration and I think this is the first time I've heard about new student registration outreach around OER so I think those are all really helpful things if other folks haven't heard about those yet. Oh thank you. All right you had a question here from Lyda in the chat window and she asked do you does your email blast go to all students do you get any negative pushback? The most things that we get and yes it does go to all students the only negative was really not a negative is just more inquiries and reference to tell us a little bit more about it. I can't believe the books are free what's the catch is it going to transfer to my four-year university and those are just questions that I mean legitimate questions that I would ask too if somebody would say you know free a low-cost books but we haven't really received any negative feedback. Good to hear yeah all right thank you very much Tanja and we're going to move on to our next speaker because we've got so many great speakers I want to make sure we include everyone. Quill West is up next the open education project manager at Pierce College District and also our CCC OER president. Hi everyone and there's one slide would you mind do it I'm going to be a little bit more theoretical and not show things off partially because I'm in a really great carrot and stick situation at Pierce College right now so our state just passed a law last year that says that we have to label OER courses which is lovely and it makes a great stick if we want to force things on people but this is really much more for me labeling open courses and telling our students about open courses is much more about doing the right thing than it is about doing what the law says so we're in the system we're in the middle of a change from a legacy system that doesn't have a lot of capability into a people soft system that's coming with some state defined concepts of what OER means so as we begin to tell our students what which classes are OER which we do right now mostly through word of mouth with our counselors so I meet with counselors and we talk about which classes are open and here's a list I give them a list every quarter and then they're able to advise students using that list and we do general announcements in our college success course about OER and being strategic about which classes you don't want a textbook for which ones you might want a textbook for we try or traditional textbook is a better way to put that we right now are talking about how do we get this information on our schedule in a way that's going to make sense to students because we're really invested in this term OER and we've been using it a lot and we talk about our OER degree pathway all the time with students but they don't necessarily know what OER means so that's kind of one of the things that we're trying to land on now is if we're going to use the state language which is no textbook required um no textbook to purchase I think is actually what it says that's a different definition than OER and so it's actually changing the way we talk about open education at our institution and I wanted to point that out to everybody that marketing OER might not be the road that we're going down at Pierce College eventually because um that's not what the label says in the statewide tool even though we are a state that uses OER and talks about OER a lot and then the other thing I want to point out is as we've been talking with faculty which is the big push we're doing right now is to try to get faculty on board with this labeling um I'm we're we talk a lot about what are the incentives for faculty in labeling courses so students know in advance before they get into a course that's not open so that's um I don't want to take up a bunch of time but those are the kinds of things that we're trying to talk about now rather than um labeling and coming back at it and so this is surely when you mentioned your student government our students just finished a statewide survey in which they defined what they meant by affordable learning materials and what they mean by OER which is a really interesting survey I can't wait until the state board is ready to share those materials because um some really interesting data came out of it in terms of how students define their textbook materials so it's really interesting um I'm gonna let you turn it over to somebody else because I'm kind of think that there's better things to see all right well thank you so much quill for letting us know about what's happening in the state of Washington and that you're moving forward but there's you need to continue the conversation yeah all right and I'm going to turn this over to Tony DeFranco from Tompkins Courtland Community College in part of SUNY and he is the coordinator of Learning Technology Services Tony thank you Luna good afternoon everyone um we have a pretty elaborate system here for OER that impacts a lot of different parts of the college but I'm going to talk specifically about how we promote this to students the college promotes OER in several ways we have full and individual faculty meetings of course we talk about OER we get faculty excited and those who have been involved in it talk to other faculty and you know it becomes interesting to them they want to get involved and get more information on it faculty and advisors meet with students to promote OER course options we've had a lot of local and state media coverage press releases things like that we're of course involved in social media as many of you folks are we communicate with student government to let them know what we're doing what OER is all about and have been very excited about it we've been doing this a very long time so word of mouth is probably one of the best channels of promotion we've seen we also promote it in our SIS we use Ellucian's power campus we have an OER course filter which is highly visible if we can see it I don't know if I've got there we go okay so we wanted something that was highly visible you can see right in the center of the page show only OER courses we chose to use the term OER because it's so heavily used on campus I know a lot of folks use different terms for it but it's so heavily used on campus our students hear so much about it and SUNY uses it pretty heavily as well we're SUNY campus that we figured we would stick with OER we wanted to develop something that was obvious something that was clean and simple so when students go to the catalog in the SIS they'll see all available sections of every course both OER and non OER or they can just filter by OER sections simply by clicking that box so our students again have a pretty good idea what OER means but for those who don't if they want to click that link that says what is OER they can get an explanation there we work closely with our bookstore and promoting OER they've been a big part of our success and we include in our OER description page that print copies are available at the bookstore so again they've been a very good partner with our OER efforts also not displayed here is we developed this OER tab in our learning management system we use blackboard that is specific to faculty so when faculty can see the tab so they can peruse complete courses and adopt content very very easily our students once they locate the courses that they want to take they can click on the course descriptions they'll also see information that reinforces that there's no textbook to buy that the course uses open educational resources we also apply a $10 fee for each OER course section and that fee is mentioned on the course description page but for students who are wondering what that means we actually have that description on our fees page so we explain how the OER fees we collect are used we included this on our fee descriptions page and it basically says we use the OER fee for developing maintaining materials the platforms for hosting and for professional development activities so that we can continue offering more and more sections of OER and currently we have I guess under 4,000 students and we have about 100 sections of OER each semester and we've got one complete degree program a business program so it continues to grow we've had a lot of success with it and we're looking for ways to continue to improve our processes and systems and that is it great thank you very much Tony and also a very impressive course management system with with the information for students so I know Tomkins Cortland has been at the OER work for many years now and it definitely shows all right next up is Kelsey Smith she's a librarian at West Hills Community College in Lamor California Kelsey hi everybody I see that James Preston is here too so jump in whenever you feel like it James if you can go to the next slide okay so West Hills College uses colleague and California just passed a bill saying we need to designate our OER classes and they recommend using this image on the side here with the dollar sign and the book and we cannot figure out how to get it into colleague just yet so what we did instead was put OER comments into the course description students can search OER in the class schedule but it's not ideal they would have to type it in the top right hand corner there if you can go to the next slide for me absolutely so what we did instead of having that little symbol was an OER comment so you can see the screenshot there for one of our art classes and that's how the OER if you search OER pops up it'll bring up these classes with this comment another thing that was really great that we did was our bookstore has a little comment now instead of saying textbook not available it says open educational resources are required and to see your instructor which is awesome because I think a lot of students are buying the book when they didn't need to and that sort of thing some other marketing tools we're using are of course word of mouth we're a smaller college so just word of mouth from our counselors our faculty and other students our counselors go to our OER committee meetings sometimes so they know every section that's OER we've had a couple articles about OER in our school magazine and newspaper and our marketing department is currently working on some digital ads that will go I think on the radio and possibly TV I'm not sure James do you have anything to add yeah they can you guys you guys can hear me hopefully they are yeah we're in the process of kind of a marketing campaign that will go out this spring because we're launching two ZTC degrees in the fall so we've been working closely with our marketing directors on our OER committee great I think that was good yeah well thank you Kelsey and James for sharing that and I love the what you mentioned about your bookstore because I think in the past it could be very confusing for a student when there wasn't when it had this sort of unknown book comment and so now having the bookstore put in that it's OER I think it's really helpful for students to understand that they don't have to buy a book that it's going to be provided that the digital link will be provided so wonderful and James also shared something about t-shirts in the chat window that West Hills College Lamor is has a t-shirt site for the OER revolution and any money that they make from that selling of those t-shirts it goes towards student scholarships all right and now last but not least we have Joseph Mold we've just had so much great information um and Joseph is going to tell us about the work at Bay de Knot college where he is the director of online learning and Joseph do you want to share your screen see I think maybe I need to stop sharing mine sure I can show my screen if you want me to do that uh I think that was the plan right okay yeah okay I'm gonna stop sharing and then you can share your screen and um well um well Joseph is uh getting ready to share his screen it's we have uh just about five minutes officially left in the webinar um and after um after Joseph's um slides we have a couple of slides about spring conferences and the ccco er spring webinars um which I will share with you and if you have a meeting uh directly after this and have to leave we'll be sending out the slides and recording for this um as well so yeah go ahead Joseph okay okay so um I'm Joseph Mold the director of online learning and instruction design here at Bay College um I also have a couple of people with me from our cross-functional team we have our mark kitty who is our dean and um and also and see back who is a business instructor who is using an educational resource um so about student awareness we've done a couple of different things one of the things that we've been doing every um every fall semester is to have what we call uh free the textbooks oh we are rally where we buy a lot of pizza a lot of free food and we give out t-shirts and we let people play video games and we do a bunch of fun stuff and we hand out flyers to our students about uh what oer's are and what courses use oer's those have been pretty successful um we have a big huge banner that we have in our hub and uh essentially it's where all of our student services and academic support offices are and the banner essentially has the the one url that we are using to direct students uh and faculty to to learn about open educational resources um and so the banner is pretty huge it's probably I don't know 10 feet long by three or four feet wide and and uh or high and so it's a big banner that we use to attract attention to oer's and our baycollege.edu slash oer url we've uh given out these are the t-shirts that we've given out to our students um we've given out hundreds of these t-shirts and the students really really like the t-shirts this is the front of the t-shirt um I don't know if I had this is the back of the t-shirt so the uh the back of the t-shirt actually again has the common url that we're directing our students to that lists every single course that we have that's using oer but it also has links to the actual oer textbooks so that's pretty cool um nothing that we started doing was um myself and our instructional designer uh we do these SOAR orientation so it's uh you know student orientation and registration that's mandatory for all of our new students and so uh we do a little 30 minute computer session where we talk about all of our online stuff and during that SOAR session we make sure to talk to our students and hand out flyers about oer and their oer courses that we're using so we talk to our SOAR students specifically about oer's um and they also go out via mail with their welcome letter too um we've done uh what we did for open education week uh last year was a goose chase that our instructional designer Edie Erickson designed in goose chase is a game that you can load on your app and then you go around and you take pictures and you do these fun things to learn about open educational resources and this group of uh folks here did oer you know they kind of made their body the the shape of the letters and then they submit all these things and the person that's done the most uh uh we did we had like you know first second and third place winners so it really helped to bring awareness to open educational resources we've also like during the um open educational rallies we give away trophies and t-shirts to our faculty that have um used open educational resources to uh acknowledge them in front of students and give them some some credit for all the hard work that they've done uh some of the things that we've done to help promote a little bit more is again I really uh I'm a big fan of the single url that you use in all of your promotional materials on your t-shirts on your flyers you direct them to one place it's a fairly simple you know url where they can go to learn about all the classes that we use in all the classes that we have it also talks to about all of the money that we've saved and it's also got some really cool videos on there with faculty and student testimonials um and another thing we've done too is we've done email blasts we have had it develop email distribution lists just with the classes that are using oer's and I send those out periodically before the semester begins to people that are registered in those classes letting them know that the textbooks are free uh and that they're online but if they wanted a copy they can go buy a copy in bookstore this is one of the videos that we had and I'm not sure you know how good the quality will be here um but it's a pretty cool video I'm gonna let this play for a second halfway through the semester that so-and-so didn't have the text because they couldn't afford that's a hardship for students this semester I spent zero dollars on textbooks the money I spent on textbooks this semester would probably be about $800 I didn't have any oer this year I did last year helped a lot like I was actually able to afford a very good calculator for my math course because I saved the money on it 10 years from now costs for books are just going to be less for students across the United States that's that's the way it should be and Bay is going to be a leader in that so the videos were great and we've also had a lot of good press locally we've had you know press in our newspapers we've had you know press also nationally in the Chronicle of Higher Education where they talk specifically about Bay College and this student here Danita Armstrong was spending she spent a ton of money on textbooks and was just really appreciative to use open educational resources and so so far we have saved students almost $300,000 since the fall of 2016 we do have a complete degree pathway starting in last fall fall of 2017 we have 83 credits that use OERs in 26 of those classes were certified through Lumen and 31 of those courses are still OER they haven't been certified but people are still using the open educational resources and we've had about 2,975 students that have benefited from our open educational resources that's what I got well thank you so much Joseph so many great ideas in there including of course open education week ideas but yeah wow just just a whole slew so is it okay if I share the link with everybody to this to the slideshare but we can go back and review that absolutely yeah great I'll include that in there we are just about at the end of time I wanted to just go back and just finish up here we will be having monthly webinars these are the CCC OER webinars I know that Fran and Richard are organizing webinars from time to time as well and we'll add those to our list when we get them and we have one coming up in two weeks we're going to have Monroe Community College from SUNY talking about their OER initiative programs and as we as you know and I don't know if anyone is online from Monroe today but Monroe is also part of the SUNY ATD OER degree consortium alrighty and spring conferences there there's a lot of great spring conferences many of you are participating in these and presenting at them and so there's a lot of great OER happening at all of these I have a bitly a little link right here for spring 18 conferences we have all the links to those and how to register and so forth and we're asking folks to put in if you know to add your college if you're presenting there as well and it's a great way to connect with others I'll just mention in February at eLearning 2018 we've got three of our colleges presenting that I'm presenting with and I know that there are several other colleges going to be there as well it's in Tucson so of course we have Pima College is there but I'm there with Broward Florida State College at Jacksonville and Bay College doing a presentation Trident of Open I know that West Hills College LaMoure is there Vera Kennedy will be presenting on her work and I imagine there's more of you as well so a great opportunity to connect with folks outside that you normally wouldn't see. We do have time for questions now although we have already run over five minutes so I don't want to keep folks indefinitely but I think both Fran and Richard and I are here for a few more minutes so if you've got any questions please please share those. All right well I'm going to go ahead and stop the recording I want to thank everyone for joining us today particularly for those who presented with us and sharing all those wonderful ideas I know that I got a lot of great new ideas to put on my list for how to create OER awareness so have a wonderful afternoon and we'll see you online soon. Thanks soon, I'll see you later. Bye bye.