 Ready everybody? Okay, welcome to the Essex Junction trustee meeting. Please join us for the Pledge of Allegiance Our Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands One nation under God, indivisible, with liberty and justice are all Welcome everybody and if you haven't signed in please do so And our first order of business Mr. Manager. Yes, sir. Any agenda additions? Yes, we do. We have the steamfest Presentation and that is going to be under old business 5a We have an invitation for you to attend the the CUSI and CC apothecy center open house on Tuesday, December 5th. There will be refreshments, but they'll break Tree lighting and train hop And Did you get the agenda for this? Meeting on December 2nd Okay Seconds Alright, so our first order of business comments from the public anyone have a question comment that's not on the agenda tonight No, good. Okay so our first order of business is an interview in opening on the Brown Hill board of trustees and Joe Joseph Is that your why don't you come on up here and have a seat next to Andrew nice to meet you And we'll go around the board and introduce ourselves Start with Andrew Hi, Lori Houghton a late soft job George Tyler Why not so welcome it it's so We got this and we really appreciate you stepping forward in expressing your interest And so you have a little bit of knowledge and understanding of the Brown Hill library already So, yeah, I've attended the last couple of meetings as a guest my neighbor is I Reading this we were talking earlier. You seem to have some pretty substantial library experience already Do you want to talk just to highlight that for us really quick? Sure. It's probably not traditional ever experience So I worked for about 15 years for the Columbia University Libraries Human resources. I was their labor relations specialist 250 unionized staff members and then I also did recruitment for both staff and library positions And as a member of human resources, I was involved in a lot of the Administrative type issues that would come up. So you're very different a large academic library system compared with But you know also probably a lot of similarities. Well, yeah, but they'll that you've got a lot of experience that they could tap into if necessary Want to tell us about your your interest in the Brown Hill while you are I want to step up to it. Sure I'm a heavy user of it Also, I have two children who have reached the age where they spent a lot of their time reading So we go their weekly basis to get books for them I have a seven-year-old and Eight-year-old will turn nine next week. So, you know, again, heavy heavy library users Really enjoy Brown now as well as all the local libraries, but Brown knows our village libraries Yeah, I wanted to help contribute Yeah, can you teach your nine-year-old your nine-year-old to my nine-year that it's fun to read It's actually to the point now or sometimes I have to drag the book out of her hands Which is a great problem There are times when you're trying to get out the door when yeah, it's hard to say as a parent suffering Can I ask what which Is this this is a an appointed position for someone who has stepped down? Is that correct and you're feeling a position until my understanding? It would be in her position until the election in April and that they currently have to make and see They had one when I first started going to meetings and then just recently has somebody stepped down because she took a job Oh, yes, honey, honey, right. Oh, really? So this is for an elected position not one of the appointed ones, that's my right Yeah, Dan And or any other questions Do you have any questions for us anything you want to talk to us about I don't think so I think they've given you know going to the meetings was helpful to get an idea of what the day-to-day life of a trustee is like and you know, I think again, it's something that would Yeah, well, it's it's a great board, you know, it's it's not unique for community libraries to have boards Not all of them am I mean it's great that we do happen because it's such a human service community service thing It's hard for us to know that the trustees You know what what's actually going on? So the that board is a lot closer to the action and they can make more better decisions and better Funding decisions of where they're going to direct their funds and Resources and so forth. So it's it's great. It's a lot of fun. Obviously. It's a good It's just a nice court to be on Oh, yeah, we were both trustees. Yeah Yes, I was and I had to step down because of a job Any other questions Yeah, we really step in forward and exactly right. It's a great board and a great library Thanks, thank you I Do have to ask a technical question because I don't see The actual appointment question on the agenda tonight. Do we make the appointment tonight? Yes, you can if you if you so desire Do we need to amend the agenda to? Include a selection Why don't we go ahead and stumble through it and then it's wrong that we can redo it. Yeah, I would I Would say that at this particular item You're interviewing for Brown L Library Board trustee. You're in it. There's a person who was being interviewed I Would imagine that you it's in the business section of the meeting and so if you decided to Go into executive section to discuss it You have personnel covered if you wish to simply make it this motion and decision tonight I believe that you are fully within your eyes to do so, okay Dave bearer can correct me tomorrow if we are wrong and we'll be back But I'm quite sure you can do this and I will make a motion that Seen that there are no other candidates for the position and we have an excellent candidate available I would make a motion that we Appoint merit Joseph Knox to the S6 junction Brown L library for the remainder of a term that will end in April and for elective position I'll second Any further discussion? All in favor I opposed Congratulations, okay, it's the shortest term ever Well, hopefully you'll run again. Yes Don't forget to pick up your petition. Yeah Okay Are now on to old business steamfest 2017-2018 with Julie Miller Johnson Julie you want to join us? Welcome, and I heard great things by the way. I think you probably have but I'll tell you that I guess heard so many Good things about it all so many people were happy How it all turned out that's great, and that's part of what I mean I felt like as you guys gave us sort of our starting money I wanted to come back and sort of give you a short Thank you first of all And then just a short sort of presentation and then I'll follow like my plans for next year So I put this is this is two minutes in length. Sure. I'm not a movie producer So bear with me it's Worth it It's okay. We can we can handle it Those are the best I didn't see those And that was the the music electronic music That guy had never been to a market before the steampunk guy. He's totally into it. That's great Yeah, I didn't see any Who took all the pictures Sarah Hobson she's a Town So I wanted you guys Yeah, so, you know it was it was a really fun experience and And the community seemed to respond well to it and I had just some basic I Did a survey. I didn't put it out until probably a month after the event happened. So I didn't get the response I got you know 25 some people who responded as visitors and We were just mostly interested in that the tenor of the response So, you know one of the questions we asked was whether people came Friday or Saturday or both and it was really interesting that It was pretty even split and that we asked people what their overall experience was at the festival and The responses somewhere, you know, the adults and kids in our group had a great time It was fantastic the scouts selling hot cocoa had fun and all the events were really great I liked it, especially the music Impressed great vendor turnout community involvement positive atmosphere good artists possibly promoted And then for participation we asked you how many people stopped to eat and about half the people who came stopped local restaurants and Of the on Saturday we asked how many people actually purchased anything And more than half of the people who came said they purchased And I I also know that when we met with we walked around and talked to all of the vendors We had selling on Saturday and they all were super Pleased that it was like a new market for them and they all did very well And they all said they would come back. So we asked where people came from who came and you know most You know more than half came from a six-junction another third came from the town outside the village and then there was a Few others that came I think I'll have my color version in front of me. You guys know what I think it was Underhill and other And then we asked people if they came from as a family and most people did come as a reflex our community that it was curious and we asked people if they thought that you know this festival made them feel differently about Essex and You know more than a third said that they did And so he said if so how and people said well, you know, it expands the vision of possibilities They said what it did was enforce their belief that the junction was a vibrant community There's a lot of cool stuff happening It was a larger arts community than expected and that they were so proud to see my little town embracing and more importantly And sharing our culture And then I just had a few other comments that people gave One person shared the anecdote that these events attracted so many people that their restaurants are super packed And by the time they found some place with the table. It was pretty late. So it's a good story and a bad story Yeah People said that they hope that they continued to be an annual event That they wanted to see more art and food events in the village and maybe more public outdoor art Created by locals More events in the village especially music more fun creative events. So I mean that was a pretty Pretty strong response. We didn't have any negative comments So and you know that the photographs that were taken by Sarah I think really captured the happiness that we saw and heard from people everywhere. So all of that is to say, thank you and I felt like I don't know that I owed you a sort of a little accounting I don't think you guys asked me to but I wanted you to know, you know out of the four thousand dollars We gave three thousand of it to the Maker Faire We had expected that bill to come in at five thousand. I negotiated it down a little bit as my fundraising happened Or didn't happen depending on your perspective And There ended up being a lot of overlap in their budget with things that we were already spending for steamfest So three thousand worked out to be the amount that we paid them our single largest expense of the entire festival What did that encompass? That covered really that just it's like their their licensing fee and just yes to have them there and Their whole recruiting process and their own marketing of it So they recruited all the folks that were at they recruited the makers with the exception of two that we Had a hand in It is it is I mean we have some thoughts that we might do differently with the Maker Faire for next year Anyway, and that Maker Faire also we gave them a lot of very candid feedback And they had indicated that they are also looking at doing things differently for their Maker Faire Even the Champlain Maker Faire is a big one. They're looking at sort of changing their model a little bit so we're gonna reserve our You know our commitment to bring them on again depending on what they want to do Anyway You know you had the rest of it was incidentals, you know or bodies You know it's essentially the four thousand that you guys gave us really went mostly to the expenses to run Saturday's event Just it just worked out that way With some you know, I can give you the actual nuts and bolts. It was $3.50 for port-a-pies and $1.50 for banners I just wanted you to know that it was all spent So and then so now now I'm looking forward to next year because of course everybody wants it to happen again Which I probably should have anticipated that So I am coming back to you to ask if the village would be a sponsor for the event For and specifically I've sort of identified being a market for the artist and maker market again Because it seems like that worked out to be Where four thousand dollars was is appropriately spent and that we'd sort of we would be able to give you like Ownerships or not ownership, but we'd be able to say that the market the Saturday market was sponsored by the village So that is my proposal Can I answer any questions? Who was the Rockstar lady handing out the luck that lights up there Tina Logan, oh wow. Oh, yeah Harvest market, right? So we were waiting to find out when that happens and then we would choose whatever we can before after depending on that I mean, I think September felt good to us I think it's a good time because you know when We have that we have a block party and then we have the train hop coming So it's a nice in-between thing and so it felt like sort of that celebration of the end of summer Right. Yeah Saturday Friday was still summer like Saturday felt like winter So it was a nice it was a nice time slot I'd like to see that and and probably You you pulled it off with not as much time this year And so you'd have a you'd have a whole year to really anticipate, you know Anything that you need to do and anything we need to do my question is how did how did dump? So you work with village staff did that work out? Okay? Oh my gosh. Yes village staff were that's great Super helpful instrumental in a lot of ways. Thank you Derby was super helpful. She and I certainly talked and Rick and the public works Yeah, I've been been in the track. I've been over so I feel like I'm like, you know I know all the secrets No, thank you for I mean there's you know, I like I don't want to feel like we need the village to do this But it is something that is happening in the village streets And so I don't think it's reasonable for us to do it without some cooperation from Oh, definitely. It makes it way easier. It'd be if we didn't want you to do it. It'd be really hard Well, I wanted just to say thank you and to your small group of volunteers because I think it was pretty small And like George said in the short amount of time that you put together it was really great What about the question for the trustees, what about the question of considering sponsoring it again next year, is there one thing about that? Pat Pat did you have something? Well, we're gonna be having our budget work session on the 20th all day, right? So and I think that that would be an excellent time But I know we may also want to weigh in at this point Well, I have a couple of places where I think it might work and last year we gave you Some money out of one year's budget and some money out of the next year's But we have this budget called new programs that we took 2500 out of it last year and 1500 out this year and there's thousand dollars left in there. So I'm thinking that maybe that would Take that out this year and then Maybe the 200 Anyway, or we could put it into community events too. We could add to that budget because it's that's where the train hop is But that would be in addition Yeah, just so you know the timing and that worked out fine for me. Yeah So we could do that again a little bit I don't think we need to When do you start your work and investments for the next year's activities? I know this is the first time but What month do you start incurring expenses to? I don't know that I can give you a confident answer about like Yeah, I mean like ideally a little sooner than last time but I don't know. I mean, it's not it's not january. So we have time to talk about it and yeah I mean, I'm guessing do we we probably I think as long as we generally agree that we're going to do We probably don't have to nail down the specifics Yeah, yeah, I'm not raising it for that purpose I would love to see it continue to it's great, but and it's in keeping with our walkable community and Focusing on our downtown business area and also bringing people together. So It's got everything all It's a good start It wouldn't necessarily impact my judgment, but at some point I'd love to hear more about what you would do differently for next year But how do we get closer to yeah, I actually have a lot of interesting ideas and Not just with them all We learned But you're smart enough to know His name is Colin and he's sitting in the So I think with I we probably don't even I'm guessing we probably don't need to take a vote I think we we're probably all in agreement that yeah, we'll support it and we'll figure out the specific funding everything as we go Thank you so much, Julie. Very well done That's okay There's a big thing here So we are on to new business and this is just briefly to discuss a joint meeting with the village planning commission and I think I went to a planning commission meeting and someone spoke and In reading their minutes several times the question of design five corners Where are we with it? What does it actually mean? What do the trustees want us to do? And I think that you know, they were some of them were involved in in in writing the document and in the actual program Um So it it's saying to me that there's something below the surface that they want to talk that people want to talk about in terms of direction and input and Does it need more? Does it does it need another go around or do we need more research? But I think the idea is The rpc is supposedly has this on their Their work program this year to incorporate The design five corners into the village plan and I guess get Language in it. That's and I'm probably really messing this up That's appropriate or in sync with the land development code, but I I'm not really clear on what that's all about But again, that's one of the things we could talk about the The ccrpc the ccrpc into the county-wide plan. No, yes. Yes. Yes. Yes. Because it's already in ours Yes, it is but but it's also like I think that part of it is that are there changes that need to be made in The land development code. I this is a question or the village plan That speak to the design five corners. Are there other things that need to be changed or made more specific? So they support design five corners. I think we also had the question of parking. I know that Robin and Darby Did a parking study? but again Where that is and how that lines up with design five corners and do the does the planning commission Do they want to look at that? Do they want to start fleshing that out? So my thought was instead of you know, Dan went and talked to them a little bit at at one planning commission meeting talking to them a few weeks ago I you know, just I basically talked to some of the members of the board there about particular design five corner and just a project that had been occurring in the village and potential applications down here at the Hinsdale property the Park Street Park Street School Park Street School Park Street School area We're Verizon and Domino's and such are there and just moving forward with the the suggestions and the design five corner Plan that we came up with with the charrette So it just seemed to me but instead of these these sort of incidental conversations and someone saying something in minutes It might be a good time for us to sit down as the two boards that we appoint them So and we don't see them very often. So for us to sit down relatively soon And just have a have a discussion and what are the questions that they might have for us? What are we what are questions that we have for them? Obviously, we're not talking about any specific applications or anything like that But generally the question of you know, what are the what are the issues that they're seeing that are That they may need our help with that we could do something about And so I'm going to guess that you that would be okay with you. We've got a busy schedule coming up I don't know when we'd squeeze this in That would be one of the questions when we when should we do this? And then also the setting do we want to have them come to a trustee meeting? Do we want to go to a planning commission meeting? Do we want a special meeting? Do we want to meet here? Do we want to meet in a less formal setting? Thoughts do they have any applications coming up? They have meetings scheduled. Yeah, they've got they've got They've got an active. I think they've got a couple of active applications right now, so It might be better to maybe invite them to a standing trustee meeting. Yeah, I mean, I think we've done that in the past And I think I know you talked about talking about design five corners, but what might be helpful, especially the standing trustee meeting With the camera here To have an overview of design five corners. I mean, it's been a long time since we pulled it out There's some new planning commission at least one new planning commission members since we've done it maybe two And then we get the public's eyes back on it too. Okay, do that and then go into the other various topics that you talked about Okay, that's a good plan So would so we you'd have them come to a trustee meeting. Okay, and I I can't I mean, I just can't see this happening in december Can you or what are we talking about? So we talked in january So sometime in january when we see an opportunity Okay Okay, so I think that would be it mary and we just generally would would want them to come to a scheduled trustee meeting um, and Uh, it would be sometime possibly in january, maybe february and we'll I'll work with the manager and The with robin of the community development director to look at their schedule and look at ours and try to figure out some possible times Thank you very much. Thanks. Thank you. Yeah Okay, so we are now on to the manager report. Uh, yes the I'd like to talk to you a little bit about A budget discussion. I've had in the town with the it department and the Cost impacts of having all of the new people become part of the village employee from the recreation department and its impact on The man for it services and one of the thoughts that I had was perhaps having a shared position um Who would be help desk oriented low on the cost total poll High on meeting demand as it comes in So I'd like to talk to you folks about that and I think since we're going to be talking about the budget on the 20th I would ask you to start thinking about that as a as a possibility Um, it's very difficult to get part-time IT people Um, so the question that needs to be asked and answered is do we have enough demand between two of us to sponsor a Full-time help desk person Sorry, this discussion was held when you were waiting for an airplane Well, we're funding a new position. Well, I'm just I'm putting it out there. What happens to it I don't want to predict at this point, but I just wanted to start thinking about that as A consequence of what happened Last August the August before last whenever occurred um, and then uh, I've got a topic that I'm glad we're We're ready for personnel executive session because I have The topic to discuss with you that uh, it can only at this point be discussed executive session regarding Valuation public officials and uh, the trustees meeting schedule as always And I've been up to here now with budget meetings Because it is the season And also trying to figure out what it is. I need to do before I leave that makes sense And Can you just ask a question about the the computer usage so now that we have all the ejrp folks on the village budget And they're using village it so they there's a big increase in the amount of health requests or The impact for us The it the it department has grown. Yeah Exponentially with the new people Who have lots of things to worry about now that we're all done and managed by The it folks Brad didn't have anyone So We have we have talked about this when we met with brad on the on the village budget side a little bit and so we're Trying to have a smooth transition And not have anything, uh You know be a big surprise or a big backup And the ability to keep everything running smoothly. So we're getting more hardware more software requests From more people and that's good. That's good. It's just We want to be sure How to manage it and Might clear up a little bit in the executive section. Okay, great. Thank you When are we going to decide about the december 26 meeting? Just asking for Now is a good time Let's not do it Okay, we'll just cross that right off We really help with family relations in my house. Yeah, I at december 26 meeting does seem a little Yeah Oh, it's a village holiday. Oh, okay So we won't be doing it but be be aware that that what you did talk about the 28th Didn't mean Well, I thought it was December 28th when we talked about delaying the decision on the 26th somebody I'm sure it wasn't me Mentioned something about the 27th or 28th as a substitute for the 26th If Why don't I make a suggestion I'll make a suggestion. We're meeting on the 12th We'll have a better sense of where we are For the rest of the month at that point. Why don't we not schedule anything? I mean, we've got All day we're meeting on the 20th. So we've got two meetings before this So but on the 12th, I mean we'd have to know before the 20th If they were going to do something before the end of the month, but I let's let's wait see what shakes out for the next week or so Lauren says there's nothing we absolutely have to do by the end of every There it is. Well, there we go. My part. Yeah, exactly. So but yeah, we have time Okay Whatever it's worth. I'm out of town 26th. Yeah, I mean it's going to be extremely inconvenient time for just about everybody Yeah, okay, okay Thank you. All right. Thank you for remembering While we're on that note now everybody Since we're gonna I just want to make sure all the trustees understand what's going to happen on saturday everybody have their Their packets their information for the the interview on saturday morning When do we find out who we're actually interviewing? Because I'd like to like I mean I've read over all of it, but I really want to dig into the three that were Interviewing. Yeah, don't we ask don Travis asked that question don responded. I read it and I promptly forgot it. So I will tell you I will tell you when we get home. I'll make sure everybody I'm gonna write it's gonna write everybody and know Explaining where the resumes are and all the information is It's on a link that's goes to Dropbox. So I was gonna just remind everybody of that and I'll put that information In there, uh, you know tomorrow. Okay. Well, I mean at the absolute soonest. We're talking late friday Yeah, that's what I was thinking too. Right. Yeah, so I mean I I mean, I I don't know if we're gonna find out like I think it's either do we find out friday night or saturday morning I don't know. I don't know So could he potentially text us? When so I'm you know, so at first of all I want to thank everyone you're accommodating me escaping in So I have a Event friday night if we get them friday, and you know, I don't want to be checking my emails all night But I'd like to know that we're getting Okay, okay. Well, yeah, I don't want to go into an interview not having really looked through I don't want to find out saturday morning. No, that's not okay. Yeah, okay Yep Then we'll we'll figure out a way to get everybody to know friday night. Thanks. Okay already Onto the anyone else trustees any other questions onto the reading file. Oh wait. No, do we do board member? Oh, I'm sorry. Yes. Yeah board member comments. Go ahead. Laurie. Sorry. I have one so We just had a farmers market board meeting for the first time in a year so as you all know, we took the year off and We all really thought about having that year off. I have to admit I really enjoyed after seven years having my friday nights free But we really missed it and Julie who was our market manager came to us with some ideas of the meeting so we have voted to Try to bring it back It will be not in the same place. It will not be on friday nights That is all we know now. So we're not bringing it back to what it was We're going to try and do something different And when I say we we reorganize the board So we need to have a president a treasurer and a secretary and so Julie has is now the board president Too many more going to stay as secretary and I'm going to stay as treasurer until we Find a focus Get more people involved and and move forward. So we're moving forward Whether or not we'll have a market in june We'll see but we're moving forward. I've asked lauren and we can talk about it on the 20th But I've asked her to keep the budget money in for the farmers market. Um, you know, we had a lot of people Understand why we took the year off. But we had a lot of people Who really missed it and interestingly we had a lot of new people Move to the community who said, well, I thought there was a market So and then we had a few who said, oh, I didn't make it to any of the markets this year And you should have So it was a gamut, but we think there's you know, there's a lot more people walking in the community There's a lot more people in about with steampast all the things that are going on We think it would be good to try it. So that's the latest on that. Okay. Thank you, lori Thank you for staying in there and hanging in Oh good Any any other board member comments We good I think we had a very extremely light reading file. So we're on to the consent agenda Will we approve the consent agenda? I'll second All in favor Opposed, okay And so we are now going to move on to an executive session We have some several personnel issues to discuss. So I will Move that the trustee is entering to executive session to discuss the personnel personnel matters in accordance with one vsa section 313 a3 and to invite the village attorney and village manager to attend I'll second All in any further discussion all in favor. All right. Opposed. Okay. We'll take a short recess