 And there are several ways for the public to watch and to participate information on how to join the meeting using zoom or a landline mobile phone along with how to submit public comment during the meeting tonight is available on our website cityofcapitola.org and on the published meeting agenda. Public members can also stream the meeting live on our website and also on YouTube if you search city of Capitola. As always, the meeting is also cablecast live on charter communications cable TV channel 8 and is being recorded to be rebroadcast on the following Wednesday at 8am and on Saturday following the first rebroadcast at 1pm on charter channel 71 and Comcast channel 25. Thank you. Our technician this evening is Walter. Thank you, Walter. And thank you, Mayor Story. Great. Thank you, Chloe. And yeah, thank you, Walter, for being our technician this evening. With that, let's have a roll call, Chloe. Council Member Bertrand. Present. Council Member Brooks. Here. Council Member Peterson. Here. Vice Mayor Kaiser. Here. And Mayor Story. Here. Yes. Let's have the Pledge of Allegiance and I'll ask Vice Mayor Kaiser to lead us in that. Thank you, Mayor Story. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation, indivisible for liberty and justice for all. Thank you. Thank you for leaving us in that. The next item on our agenda are a couple of presentations. So I'll turn it over to staff to make some introductions and a presentation. Thank you. Is it, can you guys hear me okay? Yeah, okay. Yeah, we can hear you pretty well, Captain. Good evening, Sarah Ryan, Captain with the Capitol Police Department. It's good to see you, Mayor Story and other council members and city staff. I'm honored to actually introduce these four new officers to you. They're bringing a tremendous amount of life experience start community in our police department. So before I bring them in here one at a time. I just want to make one comment and I just see me glance this way there. They can hear me and they're standing outside of my office. It's a little unique for me because it's the first set of officers has come through they'll never have the opportunity to work the street with. And it's just a different place in time for all of us. But with that, I want them to know that I have a really strong commitment and assisting them to reach their goals and personal and professional in any way that I can help. And I'm going to tell you something that you probably heard me say over and over again and other people have heard me say the beauty of Capitola is not magic. But now you're a big part of what makes this community special. And if you ever need to be reminded why, then I have to warn you come and see me but be prepared to sit in here for a while, because I'll let you know why. So I'm going to introduce them in order of seniority because that matters, especially when you're new. So at first I'd like to start with Officer Daniel Vazquez, if you can come in here. So Daniel Vazquez has, Officer Vazquez has been off training now for some time. He grew up in the Watsonville area. He attended UC Davis where he got, he received his degree in biochemistry and Latino studies. He's a very smart gentleman here. He was a nutrition counselor with the WIC program and also was a medical assistant for some of the bottle and a Watsonville. He worked security for a while, and he had a baby boy last December. So his boy is one now. We welcome him here. He, he's done an excellent job. And his, he has this magical smile and ability to communicate with the public so welcome. Thank you. All right, and next introduction is for Noah Sharon. All right, Officer Sharon. Well, we've known Noah for a long time. He was actually explored here many years ago. He attended Harbor High and Cyprus, he went into the army for a while. So we hadn't seen him for a little bit. He did some growing up out there. And then also then he worked it out of the world where we started interacting with him more in the city of Capitola. He left out of the world and he went to state parks and then came back to us to work for the Capitol Police Department. And of course, we were really excited to welcome them into our police community and the Capitol community. Welcome. He should be getting off train soon and will be excited to see him out there. Thank you. Thank you. All right, next Abraham Camacho. Welcome. Thank you. All right. Officer Camacho, he grew up in the Soquel area. He currently lives in Watsonville. He attended San Jose State and graduated with a degree in communication studies. He worked security at the boardwalk where he really excelled and did well and came came to us with a lot of a tremendous skill set and understanding of the laws and community relations. Because that could be a challenge. That's a challenging position. He's doing very well here. And we look forward to him completing his training program here very soon as well. Hold on. Thank you. Glad to be here. Last but not least, one. I mean, once you know, welcome. Hi, my officer on Seattle recently started with us. He's in week two, I believe he grew up in the city of Watsonville. He has two young children. He previously worked for Santa Clara County Corrections where he gained a lot of valuable experiencing experience working with inmates program. As you know, in custody or programs for rehabilitation and also working with all the allied agencies in Santa Clara County. We welcome him and look forward to getting to know you better as you move through our community and our agency and we're really glad to hear. Thank you. Thank you. Thank you, everyone. All right. Okay. And last but not least. We are every year we present the herb Ross award. And it's our officer of the year awards for 2021. I want you to come back to your screen. I'm very, very happy to announce that it the award has been presented to officer Jackie young, who I'd like to also share recently had his first child probably four days ago. So we welcome baby girl Brooklyn into the world. And we're so excited and see him be a father. It's going to be great. Thank you. So officer yelling broke in Santa Cruz County, graduated from Harvard high school officer young is that was a police explorer with the capital police department. And he sought an opportunity at Sacramento PD officer young was hired by Sacramento PD and attended their police academy in 2015 officer young was hired by us. He came back to us. And he has held the assignments of patrol officer motor officer field training officer range master. And soon he can add detective to his resume he'll be transitioning in there. Once he comes back from spending time with his baby officer young always maintains a very high level of professionalism and selfless dedication. I'd like to welcome officer young as our 2021 officer of the year. Thank you. I think he has a couple of things you might want to say to you. Good evening here by fellow council members. I'd just like to talk about the word a little bit. And specifically certain her cross. Although he was before my time here at the capital police department in talking to everyone started her across was a believer in taking care of the community. That's what everyone has said he's had the opportunity to meet him work with him or interact with the community. So he holds a standard of integrity and leadership within the community and that's what this award is about. Although he's passed away in 2001. He's still known to carry on that leadership and to for everyone to receive this award future on his legacy is still continuing. Well that being said, I'm honored to be receiving this award. I promise this is going to carry on and to set example for the next officer to receive this award and for the years coming. So thank you. All right, thank you. Your council members have any comments at this time. They're all lined up if you haven't been saying they'd be able to hear you. Well, I'm, yeah, I saw council member Peterson. Thank you. I just want to welcome all of our new officers thank you so much for deciding to serve our city we're so lucky to have you join us. Congratulations officer young so so excited to have you honored in this way. And thank you also for your service and congratulations on on your new baby. I love you. Thank you so much. I'm just so very glad that you're all here serving our community. Yeah, thank you. Council member Brooks. Thank you, Mayor story. I just want to also echo what council member Peterson has just shared. I want to welcome all of you to Capitola and the capital police department. Thank you for the privilege of seeing many of you drive by my house on a daily basis and so it's exciting to see new faces, and especially exciting to see such a diverse group of representation of police officers representing our community, which I truly believe helps us bridge the gap between between having our families and our community really appreciate and love what our police officers do so welcome aboard and for officer young. Wow, this is such a huge award and I am thrilled you are the recipient of it so hats off to you and thank you for all that you've done for the city of Capitola. Council member Brooks, council member Bertrand. You're on mute. Council member Bertrand. I think I'm going to go ahead to council member Kaiser while. Thank you Mayor story and just want to do a quick congratulations to everybody and thank you for joining our awesome city that we all love so much and your hard work, it does not go unnoticed and especially in the times that we've been dealing with, you know, and cannot thank you guys enough for stepping up to the challenge and officer young congratulations on so many accounts and just thank you guys and keep doing the good work. Thank you. Thank you. And I'll come back to council member Bertrand. You know, it was such a wonderful introduction by the captain. And, you know, it just led me to believe that, you know, the whole organization has been just the perfect place it's attracted people and the people that have risen to the occasion to receive awards. I mean it's just very indicative of the department as a whole. I would like to move forward to meeting everyone individually maybe if possible do some ride alongs. This is the best way to learn the city and also get a better chance to meet and, you know, make myself acquainted to the people on the force, and the people that came tonight, definitely look forward to meeting them. Thanks. Thank you council member Bertrand. And, and let me just, I would like to welcome Officer Vasquez, Officer Sharon, Officer Camacho and Officer Pansiano, one to be entering into the profession of public safety, I don't think that there could be a higher level of calling, you know, in our society, then providing safety in our community. And, you know, and having us feel safe, not actually be safe, but feel safe. And in addition to that, joining the Capitola Police Department. It is a exemplary organization. And we're very proud that you have chosen to become a part of our community. And I look forward to seeing you in the community as well. And I also just want to mention I think that Officer Vasquez, Captain Ryan mentioned he formerly worked with the WIC program and, and I believe that I also I used to work at the WIC program and we had a relationship at that time as well so welcome to you all. And for Officer Young, yeah, congratulations on on so many levels. You know, Officer Ross was an exemplary officer in our community. Councilwoman Peterson certainly knows more about him than I do, and the things that he did, but he really exemplified, I think the highest standards of law enforcement. And you're stepping in and receiving that word I think it's just a demonstration of your commitment and service over the many years. Particularly gratifying that you know you are a Santa Cruz County. You know person who is receiving this award. And the other thing that I, you know, I think that you should be proud of that this is by peer selection. And so it is the best among us have selected you as the, as the exemplary example, and making this award to you so congratulations. And one final congratulations, I think is in order, because I like seeing that Captain Ryan. I don't think that I have had seen that before the end of last year. So congratulations Captain. And I think that we are all so very proud of our police force. Thank you so much. Thank you very much. Appreciate it. We'll move on to the our city attorney and for a report on closed session. A closed session was had on the items on the agenda and no action was taken. Thank you. I'll ask the city clerk if we have any additional materials or information. Not this evening. Any further additions or deletions to the agenda tonight. Staff has no changes to the agenda this evening. Let's move on to item six and this is oral communication by members of the public. This is opportunity for members of the public to address the city council on items that are on our consent agenda tonight. Or items that are not listed on our agenda tonight. If you would like to speak, raise your hand using the zoom application, or you can down nine star nine on your phone. Our moderator will unmute you and you will have three minutes to speak. Or anyone may send an email to us now, just address it to public comment one word at ci.capitola.ca.us and the emails will be read for up to three minutes. Is there anyone that's that's wishes to speak on items not on tonight's agenda. Mayor story, I do not see any attendees with their hands raised for this item, and I have not received any emails on this. Okay. Well, let's move on then. I'll go to staff and city council comments. I'll begin with staff comments. I don't believe I have any comments for you this evening. Welcome to 2022. Happy New Year. Are there council comments. Council Member Peterson. Thank you, Mayor story. I have a couple comments this evening. Okay, I'll start with the, the easier ones and then move into the, the more complicated stuff. So I'll start by sharing that on January 26 I'm going to be part of a panel put on by a group called women in leadership for diverse representation, wilder, which I believe council member Brooks is part of their steering committee or overall, you know, group that puts on these positions. It's going to be a virtual forum that helps encourage women to serve in positions of leadership in the county. It's going to be discussing considerations when deciding to run for office how to support women that are running. There'll be a review of the positions that are going to be open for the 2022 ballot. Our former county clerk Gail Pelerin is also involved with this and a bunch of other really inspirational women who have either served in elected leadership positions or encouraged women to run, et cetera. And so that's going to be exciting. I encourage you to look up the organization on Facebook or just Google women in leadership for diverse representation. I'm going to go through the LDR for more information about how to register. It was also recently in the good times. And if you go to the good times website there is a link to register if you'd like to participate in that event. The next item. I'm hoping to ask staff for a future agenda item in working with some of the cities that I work within my day job. I came across a program that the city of mountain view has and it's a youth mayor for a day program. And it's a, it's an essay contest for elementary, middle and high school students. And then the essays come back to the city, their city council city manager we would determine you know who who reads and and judges these essays, but the essay is about how the students would improve the city if they were mayor for a day. And a student from each grade level or or from elementary from middle and from high school are chosen and those three youths become the youth mayor for a day. And that's something that I would really like for us to look into. I know we don't have a high school in our city but we do have high school students, clearly that live here. So if staff would be willing to look into the kind of resources that it would take for us to have this kind of essay contest so that we could have three youth mayors for a day every year I think that would be really exciting. I'm always trying to encourage young people to be engaged with their city and with the government, so that we can kind of create this pipeline of youth leaders that will at some point replace us all. And that's something that can go on a future council agenda agenda just to determine what it might look like if we were to do something like that. And there's no rush just whenever staff might be able to take a look at that possibility. So that was the easy and fun stuff. Now is the little bit more difficult stuff. Last night was the, the meeting of the Association of Monterey Bay Area governments and bag, and I've been mentioning this for several months now that and bag works on our arena assessment our regional housing needs assessment for Santa Cruz and Monterey and we're in our sixth arena cycle that runs from 20 or preparing for our six rena cycle that runs from 2023 to 2031. In our fifth cycle 2015 to 2023, the city of Capitola was assigned 143 housing units that we had to zone for and show that we were prepared to allow these 143 housing units to be built if a developer came to us and wanted to build them. At last night's meeting was a vote on the methodology to determine how many units each city within our region was going to get. And after a couple meetings with city manager Goldstein and our community development director Katie I, we fought really hard to try to ensure that the methodology that move forward was one that made sense for our city for the size of our city for the developable land that we have, etc. And so we were fighting for a methodology that would have given us about I think it was 700 units and that was the lowest option. Unfortunately, we were not successful. I and five other cities voted against what ultimately did pass and what did pass was a methodology that would assign the city of Capitola 1,336 new housing units in the upcoming rain cycle. And so for those of you doing the math and I didn't, but luckily there are websites to do it for me. That's a 694% increase from the number of housing units that we had to plan for in the last rain cycle. So again, I'm gonna continue to bring this up because I feel like it's gonna be really important because we're gonna have to start changing our housing element. We're gonna have to update our housing element. The final Rena methodology is now going to the California Department of Housing and Community Development for approval and come October, I believe it is. It'll all be final and we're gonna be expected to show a new housing elements in the coming years that identifies that we're prepared to allow for 1300 new housing units. And so again, along with new state laws regarding infill development and density, et cetera, I just don't want anyone in the public to be surprised if suddenly they find that we are zoning in a way that allows for higher buildings or denser complexes, et cetera. So again, I'm just gonna continue to put this on our radar that this is something that won't come out of the blue next year. It's happening and it's happening now. So I wanted to share that with everyone that the methodology did pass through AMBAG last night and the process will continue and I will continue to provide updates as we move forward. Thank you. Yeah, thank you for reporting that out to us, Council Member Peterson. We're gonna have our challenges before us. I'll now go to Council Member Brooks. Thank you, Mayor's Story. I don't know necessarily if this is a future agenda item for full council or what this would look like in response to Council Member Peterson's report, but it would be interesting to learn more about what other cities are doing from here on out. I know that the vote took place, but what are next steps? What are responses cities can take? What kind of measures that the cities can do who are being affected by a 670-something percent increase? So maybe that could come back to us information-wise or at a later time. I also would like to request a future agenda item on an update to the new congressional lines that affect the city of Capitola from staff. And then it's been all over, the new green waste disposal of, what is it called? The food stuff. What I understand is that we are all supposed to be getting special bins. This was presented to us months ago, but what I'm hearing is that the green waste is backed up on getting these bins. So it'd be nice if the staff could report out on where that is and what communications are sounding like with green waste so that we can be a resource to our community on those matters. So those are the three items I have this evening. Thank you so much and happy new year, everyone. Thank you, Council Member Brooks. Let's see, Council Member Bertrand. Can you hear me, Council Member Bertrand? Oh, now I can. Yeah, I have a choppy reception for some reason. So today I was at the RTC meeting and in closed session, also Tristan's on the board too, but in closed session, we discussed the issue of making an application to the surface transportation board to do adverse abandonment of the Felton branch line, which is sustained from the branch line that we're on here in Capitola. So this is part of a negotiation that we've been taking for a long time to try to work with the folks at Roaring Camp to push the idea and the success of having an interim trail on the branch line that we currently are running through the RTC. So I'll have more on that. I think if people are interested in this issue, the staff report would be a good way to start. It's pretty complicated because negotiation issues and concerns and issues of progressive, our own issues, how we have to actually end up paying for this, you know, it's quite a long process. I'll have more later. This is not the end of the show, but this is the start of a discussion. And so like I said, I'll get back to you more on this particular issue. Thank you. Thank you, Council Member Bertrand. Seeing no other council members with their hands up, I'll close this part of the agenda out by reporting on the Arts and Cultural Commission that met last Tuesday, January the 12th. And some of the items that the Arts Commission discussed were one beginning to plan for the summer concert series. Hopefully they will be able to move forward. We're being optimistic. As well as they discussed making a project out of, if some of you may aware, there's a very large tree that fell in the lower parking lot that has left a very large stump, which seems to be right for some form of art project. The first phase of that project is going to be trying to preserve that stump from further deterioration until we come up with a plan to develop an art project out of it. And we did hear a report about the plein air that took place last November. And in spite of the pandemic, this was one of the most successful plein airs that we've had in terms of art sales. There were $24,000 in capital art that was sold at the culmination of that event. So that will conclude my report on the Arts Commission. And with that, let's move on to the consent items on our agenda. Are there any members of the council that would like to remove a consent item? Seeing none. I'll entertain a motion to approve the consent item. This will be done on one motion. I move to approve the consent items. We have a motion by council member Tran and a second by council member Kaiser. Can we have a roll call vote? Chloe. Council member Bertrand. I approve. Council member Brooks. Hi. Council member Peterson. Hi. Vice mayor Kaiser. Hi. Mayor Story. Hi. Consent items all pass unanimously, which brings us to the general government portion of our meeting and we'll start with item eight, which is the capital of branch library project, notice of completion. The recommended action is to approve the notice of completion for the capital of branch library project. At a final cost of $13,190, $813 and direct the public works department to one, the commission will approve the notice of completion and two, release the retention held in escrow in the amount of $369,724. Can we have a staff report? Steve, are you going on this one? I am. First, I'd like to thank you Mayor Story and council members and wish you all a happy new year. And I'll see if I can share my screen better this year. You're all seeing my screen now. So this is a report on the capital branch library. It is a construction with auto is complete. Just give you very short background here. The project began in January of 2019 and construction was completed in December. This past December, 2021. In between, we had lots of projects, lots of issues, but we issued 19 contract change orders. The contract was reduced from $847,000 was reduced from the construction contract to value engineering. This is an effort we took at the very beginning of the project when the bids came higher than anticipated. But we did award a contract with auto construction and working with the architect and engineers and the contractor were able to reduce it almost by $850,000. As the project went on, there was always anticipated me some change orders. There was a total of $1.7 million added to the contract. As you got, as the council is aware, $1 million of those added costs were due to the delays of the project caused by the conflict with the power lines. The final construction cost was $13,813. So rather than show you a bunch of pictures, you've all seen a lot of pictures and I know you've all been there. I just thought I'd cover the finances on the project as we're closing it out now. So looking at the revenue first, we have the original budget just before we hired anybody before we really began working on it. We had a budget of $15,150,000. And over the probably past four years, because we spent a couple of years getting ready and figuring out where we're going to put it by four or five years, that revenue has increased by $1.381 million. That's all good. And you can see where our budget is as we are closing it out as $16,500,000. On the expense side, we started with the original budget of $14,195,300. Again, this was before we hired any contractors or architects or anything like that. As we final the project, you can see we've had increasing costs of over $1.5 million. Most of that have been in construction costs, not just the construction costs from, as we've been in construction, but we never hit this $11,700,000 budget on the construction. I think the bid came in at $12,250,000. We reduced it down a bit and then keep adding it on. So you can see the final expenses here, the $15,765,903. The fund balance or contingency as we've gone through the project initially started at $954,000 and ended up at $765,000. So our cost exceeded our revenue growth by about $188,000. I want to mention just so we're all aware there is still some work being done on the site by staff, by city staff. It does not involve auto construction, but we're doing a notice of completion and closing out auto's contract. We are working on signing and redoing the striping in the parking lot. A lot of the signage changes have taken place and we're hoping to get the striping changes done this month. We are looking at the driveway safety. We received a report very recently on some ideas to do with that. We'll be bringing that to council in the near future. And we're also working on putting a railing on the back deck. Along the edge along clear street. This is something the library requested and something we actually worked on during construction, but weren't able to get it completed. So we're going to try and get that completed using other resources than auto construction. So a discussion on the fund balance will be part of the mid-year budget review. So I'm going to go ahead and take a look at it. I'm going to take a look at my first. Poke at it. Let everybody know that the risk and park project. Our grant was unsuccessful. We had a $425,000 grant through the parks department. State parks. Unfortunately, it was not awarded. And so funding right now, I believe is about $300,000 short. As we move forward with us to keep that in mind. So I'm going to go ahead and take a look at that video here when we first started. I thought it was kind of appropriate time to run through. It's just a time-lapse photography of, of the site over the. Two and a half years. This doesn't quite make it to the end, but you can see the site building group. We switched locations to the other side of the parking lot. You can see the site improvements going in. Can't see what's going on in the building. Just probably the most important part. We're still working around the library interior and the site. Oh, I thought that was worth our time. So the recommendation tonight is to approve the notice of completion of the capital branch library project. Constructed by auto construction. At a final cost of $139,190,813. And direct public works department to record the nose completion and release the retention held in escrow of $369,724. And 39 cents. And with that, I'd be happy to answer any questions. Council member Brooks. Thank you. Mayor's story. Steve, has there been any discussion about, or I can't remember if there were, was any discussion about the park on the property. The, the play structure and why that wasn't upgraded along with the library at the time. Now that we're seeing funds, I'm just thinking about the, future priorities for council. And wondering if this was a part of the conversation. Mayor. Council member Brooks, that was never. Part of the discussion was to maintain it. We definitely discussed whether we want to relocate the part for equipment. Or, you know, remove it and expand the library site to take it in. But we never did talk about redoing the library. Or the top lot as part of the library project. Certainly something we could undertake at this time, if we wanted to. I will mention that there is a lease for the property. With the county to run the library. And to maintain their response for maintaining the site. Once we get those last few items, I mentioned taking care of, but the city does maintain the responsibility and maintenance for the top. Okay. So the city of capitol is still responsible for that piece of the property. Until we vote today. No, Lisa's already been approved. Right. The 99 year or the 100. Right. Right. Okay. So the county's already, this is just closing out auto constructions contract. So for clarity, if we wanted to see, and maybe Jamie, you can help me with this too is if we wanted to see an updated top lot, is that something that the county of Santa Cruz has to take on or the city of capitol? Okay. That would be our project. That's something to look at in future budget. Appropriations, but the top lot is our responsibility. It's outside of the lease. So we, we control it. We control it. We control it. We control it. And since this money is allocated currently for the library that we're about to release into the general fund, is this the time to, to say X amounts before we release it, because this is part of the library project with this be an appropriate time to do so. My recommendation would be to do it. We're going to have a number of different budget hearings coming up here shortly. We're going to be doing the media reports and we're going to talk about, or some of the other things that we're doing, together with the commission upon the commission of capitol, then we're going to talk about our goals for next year and then we're going to get into budget hearings. We have significant resources and fund balance, so my recommendation would be to do it then. You're going to have a lot of opportunity to talk about your project priorities at those meetings. Even though this is currently a lot specifically for the library, I'm just curious about it getting lost once it's in general fund. Before it gets back to general fund, since this is library dollars, this taught lot is part of the library. I'm just wondering if it's easier to do it now. I think it's really council's discretion whether we release it back into the general fund and leave it. You could leave it in the library project fund, but we will have resources to talk about funding different projects coming up here in the next three months. Okay, so in Mayor's story, when we come back for a conversation, we can discuss it then, so I can get a feel for what council is thinking. Thank you for answering my questions. Okay, I just want to make sure that we stay within the agendized item for this evening, since there was no notice concerning the taught lot and the allocation of the surplus budget. I'll move on to Council Member Bertrand. So Steve, it looks like the distress oak tree is doing well. Any word on that from Arborist or have you checked that? And then I was wondering in terms of the funds that we were supposed to get back from auto and PGD. I think we got back from PGD. I was just wondering about auto. So those are my two questions. So the first question regarding the oaks, they are doing well. I haven't looked at them in probably six to eight weeks, but I know they were recovering nicely from not just construction. They were starting to have distress before we started construction, but we've fertilized them, done some deep root fertilization and removed all the deadwood in them, so they are doing quite well at this. As far as the payments, it's not auto construction, it's nolan tam that we are still waiting for a payment from. We did get one from PGD. Any other questions? Council Member Bertrand? No, your hand's down. Council Member Brooks, did you have a follow-up? Okay. With that, I will open this up for public comment. If there's members of the public that would like to speak on this item, please raise your hand in the Zoom application or dial star nine on your phone. The moderator will unmute you and you will have three minutes to speak. Anyone can also send an email to public comment one word at ci.capitola.ca.us. E-mails will be read for up to three minutes. Larry, do you notice is there anyone that would wanted to speak to us on this item? Mayor Story, I do not see any attendees wishing to speak on this item and we have not received any emails on this item. Okay. I'll bring it back to council for further deliberation and action. Who would like to begin? Council Member Brooks? Thank you, Mayor Story. So I'll go ahead and per your recommendation not discuss the item related to the Tatlots, since it's not on tonight's agenda. Thank you for the feedback. You're welcome. I didn't want to cut you off in terms of discussion, okay, but just careful about the action that we take on that item. Any other council members that have further comments? Is anyone want to put a motion on the table? Councilor Peterson? I'll move approval of the staff recommendation. There's a motion and a second. Before we take a roll call vote, I just want to congratulate staff and Steve, particularly you and your department, Public Works, for completing this project. This has been, at times, a very contentious and difficult project. It's had a lot of ups and downs, but I think it just demonstrates if you're positive and persistent, you can achieve, I think, wonderful things for the community. This library is a tribute to Capitola and it is going to be for decades. And so congratulations for bringing it to this completion and also thanks to Auto Construction for being a great partner with us to achieve these results and doing it all significantly under budget. And so with that, I'll ask for a roll call vote. I'll make a comment. Oh, I'm sorry. Yeah, council member Bertrand. No, that's all right. Yeah, I like to speak to the significance of the library. Not only is it a building that's getting a lot of use, I've been going back and forth recently just to get a better sense. It's definitely well accepted. And that's a major victory for this community. Another thing I'd like to mention is that the effort to bring together all the ideas and the various committees that were part of that, that made this a success, it impacted, excuse me, it involved quite a few people, fundraising activities, the committee that looked at the plans to try to do value engineering. I mean, there's an immense amount of people that were involved in this and gave quite a bit of effort. So I think that says a lot about this community. Another thing that I think is important is largely due to Steve and the staff of City Capitola is Capitola has completed a major project. You know, we've had a lot of things that have kept the city going as it should be and the citizens expect us to do this, but a library, it's construction, planning, funding and everything. It's a major project. It's a project that we've planned and hoped for for a long time going all the way back to RDA. I remember the initial library across from the city hall and then, you know, it went to trailers and now look what we have. I think Capitola should be very proud of what we've done as a community and to help the city staff to achieve this project and it's very successful. So thank you very much to all those involved and to Steve with your final report. Thank you, Council Member Bertrand. So anyone else final words before I call for the vote? Seeing none, Chloe, can you give us a vote? Council Member Bertrand. Higher proof. Council Member Brooks. Aye. Council Member Peterson. Aye. Vice Mayor Keiser. Aye. Mayor Story. Aye. Thank you. Thank you. Now we'll move on to Item 9B. This is a presentation regarding the city of Santa Cruz on street parking program. The recommended action is just to receive a report regarding how the city of Santa Cruz is addressing oversized vehicles and an update on city of Capitola practices. Can we have a staff report? Yes. Good evening, Mayor and Council Member Burson. Yes, happy new year as we begin 2022. So let me start. I'll share my screen. Okay. Can everyone see my screen and hear me okay? Yes. All right. Perfect. Valley. Okay. So good evening. Let me start by just providing a little bit of my presentation tonight. So I'm here this evening to discuss the proposed oversized vehicle ordinance currently in the city of Santa Cruz that they're proposing to their citizens and then they're talking about oversized vehicle ordinance and then also a safe parking program. And so I will begin by providing a little bit of background. So during the November 2021 Capitola City Council meeting, staff was directed to research the programs that are currently being discussed in the city of Santa Cruz and the report backed on the current practices that we're dealing with in the city of Capitola. So a little bit of history from the city of Santa Cruz. So they initially proposed this oversized vehicle ordinance in 2015, 2016. So they actually adopted their oversized vehicle ordinance during that time. The city staff worked with the coastal commission and actually received a coastal development permit for that ordinance. The permit was actually appealed by an advocate to the coastal commission who initially found what they called was substantial issue with the language. Essentially anytime that there's an impact in the coastal zone as far as parking goes they can weigh in on that or it does require a coastal development permit. And because of the appeal it kind of stalled the process and so no action was taken and so the ordinance was never adopted. So in 2021 the city of Santa Cruz decided to take another opportunity and created a subcommittee and they combined a wide variety of community stakeholders and did quite a bit of public outreach. And this and that subcommittee came back with essentially these two programs. So the one is an oversized vehicle ordinance which has a oversized vehicle permit program for residents and visitors. And then they also have this safe parking program that we'll kind of talk about a little bit later. So for them to even approach the oversized vehicle ordinance they had to define what an oversized vehicle actually is. And so their definition is that anything that's greater than or equal to 20 feet long or a vehicle that's greater than or equal to eight feet in height and then seven feet wide. With that that that's how they've defined an oversized vehicle. And essentially if this ordinance is adopted there'll be no oversized vehicle parking from midnight to 5 a.m. unless it's either permitted or that there's a variance that they've allowed for. Part of the issues that they were trying to deal with I don't want to get into all of it but they they didn't want to have any help the recreation vehicles or oversized vehicles plugging in or having gas or utility connections open fires and that kind of stuff. I'll talk a little bit about their what they're looking at is for their residential and visitor permits. So for if this ordinance is adopted they will have an oversized vehicle permit program and I don't know the cost of the permits I don't I actually don't think that they've identified what the costs are but the permits themselves depending on if you're a resident or visitor but a residential oversized vehicle permit they're valid for one year and during that one year period of time they're allowed to park their oversized vehicle on the street for four times a year for 72 hours. And then the same thing if a visitor came into their jurisdiction it's the same thing it's an oversized vehicle permit for a visitor and you can do the 72 hours and it's six times a year per address. So that's their oversized vehicle program and then their safe parking program which is a fairly involved program is a city sanctioned or a city sanctioned parking lots or sponsored parking lots that allow for overnight overnight parking or usage and part of it is that they're gonna this three tiered programs they're gonna work at identifying that the first is trying to identify emergencies safe parking spaces so their goal is to have a minimum of three places spaces designated and they're just trying to assist with those folks they're they're need assistance with getting the registration or their vehicles repaired so they're not constantly getting citations and their vehicles to trying to give them just an opportunity to kind of get them to the resources. The next next phase that they want to move into is a safe overnight parking and this is what they call like the basic model where their their goal is to get 30 oversized vehicles part of that that program is that they would have overnight monitoring they would also bring in trash and hygiene stations and then the beginning levels of the health services and social services they want to start bringing that folding that into those those areas and then the third program is more of a robust program where they expand existing programs and then they really want to bring in health services and case management to really kind of bring a lot of those resources to those folks that that need that assistance that's a very vulnerable population and so they have those are the two main programs that they have and then let me just touch on a little bit of what we're doing here in Capitola as far as parking so we don't have a oversized vehicle permit program we do though have our municipal code that has the 72-hour limits it also covers all the parking violations within that there's also the California vehicle code that prohibits large vehicles from parking close too close to the intersection there's vehicle registration other traffic related sections with that and then the other pieces that we do have a very good program with our local businesses where we have a trespassing agreement where we get into a partnership with our local property owners and they they allow us to enforce their trespassing regulations on their property they give us their authority so that's been a very well received and very useful program for our department and with that just a quick overview of kind of what we have going on here at Capitola what's going on Santa Cruz and what we kind of have going here in in Capitola and with that I'm open for any questions or you know in my slideshow yeah council member if you're trying to your hand is up did you have a question for captain dally you're on mute okay no question any other council members have questions oh yes council member kaiser yes thank you mayor chief dally I was curious if there's any locations or anything that are being tossed around specifically to Capitola that might be looked at for any adopting any of these programs or if that's just like we're just looking at Santa Cruz and sort of seeing how they're modeling this and then if that's something that we would move towards sure yeah so right now we we don't have any sites that we're looking at as far as city owned or even even ones that are sponsored with faith-based I know that in Santa Cruz they do have some faith-based parking lots that they have outreach at and so like I said my my report is primarily kind of looking at what Santa Cruz is doing okay restriction cool thank you council member trim you're on mute yeah so you just brought up something captain so for private lots like face-based or maybe safe way or you know any of those other areas similar would an ordinance that we pass apply to private areas as far as the oversized vehicles yes I mean it's a private parking lots and so no okay so short of an agreement with them because you want to help enforce private property issues there's no way we could pass an ordinance that's something private as far as the trespassing laws like I said it's a it's a program that we have and what we do is that it allows them they basically extend their authority to contact people for trespassing on their property so they extend that to our officers in lieu of them okay right just want to be clear thank you any other questions seeing none from other council members chief daly I had a question it seems that the Santa Cruz ordinance prohibiting large vehicle parsing parking from 12 to 5 a.m that that has gone into effect correct I don't know I know that it was going I'm not sure if it's actually been adopted I know that there's other jurisdictions that have adopted similar type ordinances and so I believe their process is still going through the coastal commission permit process and so I'm not sure if it's actually going to adopt it okay so it may not have been adopted yet and maybe a tie to the safe parking component of the of that program and I have you noticed any increase in enforcement or the prevalence of the large vehicle parking in capitol uh we do continue to we see it it does come into at times in waves but we're like said we we do make an effort it's it's a it's a very tough situation it's a very you know vulnerable population that we're trying to you know get the resources to to to them that that we that we have but we do you know we do see it and there are times where it's where it's you know more prevalent than others you know the summertime it gets it's a different different clientele in the winter right okay well thank you for your report I will let this time open it up to the public for comments if you'd like to make a comment raise your hand in the zoom application or dow star nine on your phone or you can write an email to public comment at ci.capitola.ca.us do we have any members of the public wanting to speak on this item mayor story I do not see anybody wishing to speak in the audience and I do not have any emails on this item okay with that I'll bring it back unless there's I mean this was just a report there's no action to be taken by council do any other council members wish to make any comments on the item council member Brooks thank you mayor story chief telly on in in correlation with what mayor story was asking you about the an increase I think it's going to be really important for us to have some sort of data in order for us to make any decisions or want to bring things forward in regards to creating new ordinances or our programs for the city of capitola so I don't I'm sure you have something in place but if not my request would be that you start collecting some sort of data and where those inflexes are and which areas are being impacted the most so that we can better serve our community and our our members who are affected by those who park in their neighborhoods thank you yeah thank you council member Brooks that's that's an excellent point any other council members have comments seeing none I'm going to close out this item and move on to item nine see thank you chief dally for giving update in that report the next item nine see is to authorize purchase of a new street sweeper for the department of public works and the recommended action is to authorize the expenditure of up to 350 000 for the purchase of a new global regenerative air street sweeper and that's a mouthful for the public works department Steve tell us what a global regenerative air street sweeper I'd be happy to boy that's a tongue twister please go ahead let me uh share my screen so we're looking at pertaining this street sweeper a quick background here is uh so I'm sure you all wear the public work ops operates the street sweeper five days a week we do have sleep leaks and non-sleep leaks where we the sweep leaks are when we do the residential neighborhoods non-sleep leaks we just focus on the arterials and the village we do sweep the village and 41st avenue every day that the sweeper operates obviously we don't operate when it's raining and our current machine breaks down quite a bit because of its age so there are days that we miss and have had some long gaps recently due to mechanical failure of the street sweeper the purpose of street sleeping is to remove leaves to free trash break dust other pollutants from the streets keep them keep the streets clean and keep them from entering into the stream systems and ultimately out to the marine sanctuary in Monterey Bay we I'd asked mate we remove about four and a half tons of material on a yearly basis using a street sweeper so as I mentioned historically the sweeper has been purchased every five years with the retiring machine kept for parts we we always seem to have two at the yard for a while they both run eventually we start scavenging the old one for parts which is kind of where we're at now I think it's what we have left from our older sweepers just a shell at this point the current sweeper was purchased seven and a half years ago we did delay the purchase because we wanted to make sure we want to look and see if there's a better machine for us at these costs it's pretty significant investment especially if we're doing it every five to seven years at the 200 to 300 thousand dollars in costs what we found is that there it goes we're looking for a three wheel sweeper there are very few three wheel sweepers that are full size and full size we're talking about the capacity of the bins that you collect the debris in they do make larger four wheel um sweet sweepers but they wouldn't fit in our streets very well we basically just run down the middle we wouldn't be able to zig and tag as we do now with the three wheel machine and it also if you do get a three wheel machine today it's also very small it has about a quarter of the capacity of the machine we've been using and are recommending um we are recommending a change this here in the past we've used the broom sweeper which I'm sure you've seen it gum that has brooms on the outside and a broom in the middle that sweeps the debris into the hopper into the bin collection bin these brooms we go through about a broom every to about two a month sometimes a little higher and it's very expensive and there's also a lot of more movement and wear and tear on the machines this year we're recommending going to a vacuum style sweeper it still has the brooms on the outside which pushes the debris under the machine but from there it is a vacuum system to pick to pick it up we think this will significantly reduce the maintenance of broom costs we know we reduce broom costs um they are slightly more expensive on the order at this point of about $15,000 more but we think that is a good recommendation um so we're recommending I'm just going to go with the series three sweeper from global environmental like I said this is the regenerative air refers to the vacuum purchase instead of a broom purchase um the global environmental series three is our current sweeper we've been operating them for over 20 years we found them to be very effective and easy to work on they're not without breaking out equipment of this size and the amount of use it gets do break down but we found that the series three has been a very good machine for us um it costs a new diesel model which is what we have now it's $285,000 global is offering for the first time an all electric sweeper that is also regenerative air or the vacuum type they hadn't had they've had the broom type of electric sweeper in the past it's the first time they're having the vacuum cost of that is $579,000 almost $300,000 more expensive doubling the costs over doubling the cost when we first saw these prices we kind of just checked and I looked at it and said well we're not going to do that but as it turns out central coast community energy three CE funding provides power the green power through out Monterey bay area is developing a program to assist agencies with converting heavy equipment to electric vehicles originally we had approached them seeing if they would be willing to split the cost since it's essentially double the cost since then the sweeper cost went from 2001 cost to 2022 costs and they've gone up slightly and three CE is is preparing a program but they're not likely going to offer between $200 and $250,000 per purchase the three CE board is set to meet and discuss this item in at their February policy meeting so there is some funding that's potentially available to help us pay the difference for the electrical vehicle so I'm just going to try and summarize where we're at now so the diesel is $285,000 the electric is $580,000 worry originally recommended in city about authorization of 350 which if we if the program had been at $250,000 was what we were originally led to believe it was going to be that would give us $600,000 which would be sufficient to pay the electric to buy the electric vehicle if they reduce it down to $200,000 which they are considering that would give us only $550,000 to make that purchase in which case we would most likely fall back to the diesel purchase at that point just to be clear I mean the $350,000 is $65,000 we're already adding to the additional cost to help the electric so if they reduced it down to 200 we'd be looking close to $95,000 that we're adding to our sweeper purchase so that seems like a significant investment for something we're probably going to last I think soon it's going to have the same life of five to seven years as the other sweepers we just spent about $15,000 a year on diesel fuel I can't even project how much electricity we'll need probably a third that would be a safe assumption so there's some savings from going electric certainly the biggest advantage is just on the emissions control so our recommendation at this point is to authorize the expenditure up to $350,000 meaning if we get to $350,000 and the grant from the 3CE is sufficient we will move forward with an electric purchase if it's not sufficient we will go with the diesel amount I do want to quickly note that if the diesel purchase remains the $65,000 that is being authorized over the cost of the diesel machine that funding will remain in the equipment replacement fund so that's my report and I'd be happy to answer any questions the questions from council members council member Brooks thank you mayor's story um Steve how much do we have in our equipment fund in total for this year I have to look at my staff report I'm sorry the current fund balance in the staff in the equipment replacement fund is $684,000 but there are have some purchases already been approved from that for police vehicles and a public works track okay and that's what we budgeted for this year correct this is this year's budget and so understandably it's a lot of money right that for an all electric vehicle and if we don't get it it's still a lot of it would be an in it would incur a pretty hefty price but the question for me is well if we budgeted $684,000 and there's rollover for the following year you know I'm just we budgeted we budget this money to spend the money and if I'm just curious whether there would be enough to offset the cost in case we did not get the 3ce grant or a full electric yeah so can I chime in here Steve so the way the equipment fund works is every year we put in an allocation based on all the different bits of equipment that the city owns and then we depreciate that amount and that's what our contribution into the equipment fund should be so for example if we replace our police cars let's just say to keep the math easy in my head on a four-year cycle and they cost $40,000 for each police vehicle we put $10,000 a year into the equipment fund so the balance Steve share with you is the total balancing the equipment fund and it includes sort of partially bought vehicles for the future if you will so technically we do have the funding in the equipment fund to fund this whole purchase of a $600,000 sweeper we haven't been depreciating the sweeper over the recent years to with enough funding into the equipment fund to do that so I think it's a long way of saying yes there's the balance in there but it would come at the expense of being able to replace other vehicles unless we increased our equipment fund contribution considerably in coming years and so have we forecasted what the depreciation would look over a five-year span so if we know that the sweet straight sweeper is going to last for five years and we have x amount of vehicles in the police fleet that need to be you know have you looked at that because what I'm getting at is that it's money um yes but we also have the responsibility of making greener choices for and this is something that is obviously an option to us I'm just curious yeah so we set aside approximately $50,000 a year for a street sweeper so that over five years in theory we will have saved up there'll be $250,000 in the equipment fund for a replacement vehicle so we haven't been saving up as if we were going to buy a $600,000 sweeper we've been saving up as if we were buying a 250 now Steve and you will of course remember Steve pointed out the fact that this sweeper's lasted us seven and a half years so it has exceeded its depreciation cycle which does give us more latitude and that does happen from time to time so there is some wiggle room but I was just trying to explain the way the equipment fund sort of works or mayor story last question for staff um is the is whether we have been notified by 3CE with this grant whether it's a one-year grant or a two-year grant so if we make this move and we only receive this one-time grant then we also need to be making the decision to change the way that we're that we would have to be increasing the $50,000 a year to ensure that we cover the cost of a future electric vehicle um do we have any information from 3CE about whether this is an ongoing revenue streamed or not so at the 3CE operations board meeting yes they have been yesterday I believe which was when I received the update and heard about the $200,000 cap the impression I get from their staff is they do plan that this plan on this being an ongoing thing but you also need to remember that I think that there's 50 different members of of Monterey Bay community power so I'm sure in the future there will be pretty significant competition for these funds so I think it's difficult to forecast whether it would be available in five or six years when we did need a new sweeper but it's certainly not out of the question and then I will also note I think Steve mentioned this is that ultimately the 3CE policy board of which year a member is going to have to review this heavy equipment replacement program and then and ultimately at the end of the day decide whether the threshold or the max contribution should be $200,000 or 250 what the right threshold is way to call me out Jamie I just wanted to point out you have a big stake in this one you can fight for us and I will thank you thank you and thank you council member Brooks for your role in getting this grant I'll call on council member Kaiji thanks I just was curious Steve looking at the years to come so we've been using the older diesel models to sort of supplement with the newer ones that we get and so is will there be more complications with going electric and not really having a backup you know thing to pull from because it's a different operating system or does that look like it's going to sort of be status quo and just sort of go about how it's been working for you that's an excellent question councillor vice mayor Kaiser obviously there's the machines going from a brooms device to a vacuum device there's not going to be as much equipment from the old one and then going from electric to power so there there will probably be some generation as we if we stick with an all electric that we the old sweeper won't provide as much value as it has in the past okay yeah just curious but it sounds awesome thank you council member brick fan you're on mute council member brick fan there um Steve sorry for the delay um is this vacuum model something they've been doing for years and they have a track record of its efficiency yeah there's always been two types of sweepers the vacuum and the broom global has made both of them for years when I got here we use brooms we've just never changed and I think we're realizing now is a good time to make that transition okay you talked a little bit about the difference in annual costs um you talked earlier about replacing rooms and you know you hope this vehicle would be less you just talked about um you know the electricity I believe but do you have a better idea how much we'd be saving other than just electricity in terms of maintenance and equipment that you have to replace so just from going to a from a from a diesel to an electric um I don't have a good handle on that obviously I'm just talking about the fuel costs but the cost savings I'm going from a broom system to a vacuum system system is probably a significant savings upwards of 20 to $25,000 a year that we already spend for rooms that we will will not need to purchase I didn't hear that because my computer went out what was that amount 20 to $25,000 and just in brooms that we spend a year okay um so do we have the charging equipment up at the yard for this particular vehicle we do not at this time but um and I'm not exactly sure what what size we're uh or which voltage machine we'll be able to get that we have not priced that out yet okay so then there's the rundown of you know how many services to the city or whatever and charge up and so we don't know do we have a sense of how much that would be because that would be part of the purchase I guess is looking at knowing charging machines these days it'll be upwards no more than $5,000 oh okay thank you yeah the council members with questions um seeing none Steve I wonder are there um other communities that have used this particular and electric sweeper um and um you know shared their experiences about whether it has sufficient run time you know charge time and I don't you know horsepower to do the job it's a little disconcerting that it doesn't have any longer life um than um you know a combustible motor engine um I will say most of the problem we have with the um the existing sweeper is not a problem but the wear and tear is actually with the not with the motors but with the um systems that pick up the trash and and deposit the trash so it's not the motors um in the life I gave it that was my assumption as far as other communities um some of my staff have reached out to there are some communities in northern California that have been using uh the global electric broom sleeper for several years now they have reported they have very favorable things to report that they were uh sufficient you know enough power to do the job and didn't require uh just charging them at night they would run all they need for the next day so um there's not a whole lot of them out out there but we did reach out and talk to some of the other users are operationally are they quieter I would think so there's still going to be some hydraulic noise around for the uh drive system but they should be quieter than our existing sweeper yes okay um thank you Steve I'm councilmember Bertrand do you have a follow-up question seeing none um and seeing no other questions from councilmembers on the report I'll open this up to the public if any member of the public would like to comment on this item you can raise your hand in the zoom application um or dial star nine on your phone um and the moderator will unmute you you will have three minutes to speak um or you may write an email to public comment at ci.capitola.ca.us emails will be read for up to three minutes Larry do we have anyone I wanted to speak on this item a mere story I don't see any attendees with their hands raised and I do not see any emails on this item okay with that I'll bring it back to the council for further deliberation and possible action um yes councilmember Brooks thank you mayor's story um I just wanted to help answer the question you posed earlier about what other cities um there actually are a lot New York City Denver um uh uh Oregon and then the city of Chico, Caltrans, there are many many um cities and organizations using electric sweepers so we're just um just jumping on the bandwagon to to support our our environment by doing this so with that I I I agree that we should move forward with the recommendation um in in light of getting the 3CE grant um but I would like to pose the question of whether we can find the funding to offset the costs um should we not get the the grant from 3CE my hope is that in six to seven years when it goes kaput um that everything will be green and we won't really have to look and the prices will will not be as expensive um but I'd like to to pose that that uh tonight to council that we really try to adopt this as a move in the direction of um in our you know in reference to our climate action plan and other um things that we've really committed to within the city of capitol is that a motion for the recommended action um I don't think I so eloquently stated it I'd like to hear what council thinks about um offsetting the costs out of our current equipment funds should we not get the 3CE grant so I'd be interested in hearing what other council good I have to say council member very trans I don't know what in the budget right now could be carved away to support this so I think it's critical that we get the grant um but I would support and budget hearings that we actually start putting aside money so that we can actually purchase you know a more expensive vehicle such as this I think the the idea of providing something that is less impactful on the environment is a good one to go thank you any other council members want to uh respond to council member brooks question seeing none um I just want to I um I guess you know I am supportive of us trying to move to greener solutions and and and I think at the introduction I mean at least for street sweepers it looks like a lot of cities are using but they are going to be more costly initially um and hopefully as they become more utilized um the costs will come down I think that they are better for our environment um will meet our you know carbon reduction goals um so to me I think it's work um taking the chance um and making that transition um and I also want to you know being your representative on the Monterey Bay Air Board uh you know the Air Board has grant dollars under its AB 2766 grant um for um um you know equipment particularly electric equipment because it reduces particulates um in the uh in our environment um and that's what a diesel you know a diesel engine is is putting out you know the kinds of particulates um that the Air Board targets and so I think that that would be a um possibility to combine with 3CE uh to supplement the expense in the future and so so just I mean to respond to your question Council Member Brooks um I think that it is I would be willing to uh you know approve this action to um make this transition to electric um Council Member Bertrand I have a follow-up question to staff um as I understand it right now the sweeping program is partially paid for or maybe completely played for by a grant and I'm just wondering where the grant comes from if this is correct and is this something that they might support in terms of environmental issues I'm sorry what program people are you asking about paying for the Street Street program like I thought this program is partially supported by um an agency that doesn't want debris to go into the ocean and uh am I incorrect yeah no it's it's it's supported by the general fund at this point there's requirements that mandate that we do the cleaning for stormwater pollution and things like that but there's no funding associated with that so okay general fund my misunderstanding sorry okay um uh Council Member oh I thought you had your hands up Council Member Brooks but oh Council Member Peterson thank you sorry I was trying to find the page in the the packet that had the information that I was trying to to reference so um it looks like it so it looks like the program to cover part of this will be discussed at the board meeting in February so and forgive me Steve you may have already mentioned this and I missed it but when would we expect to find out if we would get this grant that we're looking for you see if Jamie wants to chime in I mean I think they'll make the policy decision at the February meeting as far as the availability of the funds that's still to be determined I believe my understanding is that the funding would be available relatively soon after the program was authorized I think as soon as essentially the policy board took action I would be in touch with Tom and he would give us a letter of intent that would say you know go ahead and purchase this and we'll reimburse you Steve can you put the slide back up where you had the green check and the red check because I want to make sure everybody is on the same page about what the action is because I'm hearing some council members talk about uh really committed to getting the the electric sweeper so right now with the staff recommendation the only way we can afford the electric sweepers is if 3CE increased the grant amount from 200 to 250 which is entirely possible that they will do at the policy level if you wanted to assure the city you know regardless of the 3CE grant amount um that if we got anything from 3CE we would have to increase to almost 400 000 to from our equipment fund in order to make purchase with the electric sweeper so I hope everyone's clear on that I just want to make sure we're all on the same page about what we're doing well that's part of part of why I'm asking when we would figure out if we were to receive this grant because I'm trying to determine how it lines up with our mid-year budget reviews because it seems like if we found out around the same time that we weren't getting this grant when we're doing our mid-year budget review then it would be the perfect opportunity to say oh well we have extra money here or we have surplus here let's make sure that we can put it towards the sweeper which I'm a little bit more inclined to do than to just do it now but I'm I'm that's what I'm kind of looking for some guidance on is would those two things fall in line to where you know we would we would be around the same time of determining whether or not we're getting the money that we need at the same time when we're determining if we have the extra money to spend does that make sense it does it does and I think the timing here can certainly work it sounds like council so here's what I'm hearing here the council is very committed to trying to get an electric sweeper so I think I think what we can do is I'm sorry I'm getting some some background noise is our other people hearing that you sound like there's a buzz with your mic or something like that is it me well maybe it could be my fan let me we'll see if that's any better that's better good I'm sorry everybody it was a little disconcerting so it sounds like you know not to not to make a motion for the council but it sounds like the council would like to see us is committed to seeing us purchase an electric sweeper so I think what your motion would be is authorize the expenditure of up to four hundred thousand dollars for an electric sweeper will apply for the three c grant if we can get 200 grade if we can get 250 even better if we don't get that we'll return to council and present other options is that is that what I'm hearing from the council if I may chime in I just one question about on that Jamie if we authorize 400 is that going to influence the three c e policy decision I I'm confident that our representative on the policy board is a very shrewd negotiator and she may or may not tip her hand to the rest of the three c e board okay as long as if I'm assured that then I'm willing to go along with it Mayor's story I think by us making this decision tonight shows our commitment to clean green energy and that just we can utilize that in our in our favor is there a council member that would like to make the motion I can make the motion to I guess so now we're gonna allot for 400 000 to go towards purchasing the electric global sweeper in the hopes that we get the grant from three c e as well is there a second to that motion I'll second that and second by council member Peterson just on a clarification on the motion from staff is it implicit in here that even with 400 000 if we have a budget shortfall that we're going to default to the diesel sweep sweeper without coming back to council or we come bring it back to us I think what I heard Jamie say is if we if 400 000 doesn't and what we get from three c isn't enough we will return to the council either as part of the mid-year or a separate item to find additional funding but we are committed to an electric sweeper yeah that's your record right thank you um do the members of the council wish to speak further on the motion seeing none Chloe can we have a roll call vote council member Bertrand my approve council member Brooks hi council member Peterson hi vice mayor Kaiser hi mayor story hi motion passes unanimously yeah thank you once again Steve which brings us to item D 9 D which is the amendment to the fiscal year 2021-22 city fee schedule the recommended action is to adopt the proposed resolution amending the fee schedule for fiscal year 2021-22 we start with staff report thank you mayor story and good evening vice mayor Kaiser and council members I have a brief staff report and I will share my screen right now okay so um by way of background as you recall we review the fee schedule each year as part of our budget process and our current fee schedule was adopted this past June along with our budget since the adoption of the the fee schedule we have a couple of things that we'd like to make some amendments to and that includes our film permit program and our appraisal program from on the film permit side so staff analy our current film permit um is a little bit clunky um it's under right now the fee is set under the discretion of the city manager not to exceed three thousand dollars and that's kind of all we have that's all Jamie has this guidance so it's not very clearly defined so staff analyze the workflows for what the city clerk's office as well as police and public works departments do when issuing these film permits and we broke them down into two categories basic and major um the chart that I have on the screen shows the amount of time that goes into each of those um and by which department and actually which position in that department and the total city cost for the basic permit based on on this calculation is about a hundred seven dollars but they also are required to get a building permit which is fifty dollars so staff is proposing for the basic film permit that we do the permit cost of fifty dollars and then they'll also have the business license and that gets them close to the 107 that we have on the screen on the major film permit um a little more time involved in across more departments our total cost based on this is about 482 we're proposing a setting the fee at 250 for this go around and I'll just point out that on a major film permit if we're talking like a big commercial or a or a movie where we're shutting down streets and we need police in there we recover the cost of those any other staff that's involved in addition to the permit so it wouldn't be 250 for them to come in and fill another sequel to transformers or something um as far as the after school program our current fee schedule this uh weekly and daily rates which is a little bit confusing because the participants sign up for the after school program on a monthly basis so uh staff uses the weekly and daily rates to come up with a monthly amount for each month based on the number of days kids are either in school or in the after and in the after school program um some of the minimum school days and changing school schedules related to COVID are again causing some of the confusion so we're proposing to change the daily rate to an hourly rate and in that way we can look at the individual participant school schedule because I believe we have three schools that um participate in this program and then based on the each school's schedule for that month we can determine how many hours of after school program and each participant will need and then they're paying for just those hours that they're there based on their school schedule this will also this also by doing it this way and we do this now um allows our recreation staff to to plan for the necessary staffing levels each month based on the the um individual school schedules and I just want to point out that we're not at this point we're not offering a drop in or daily a la carte after school programming um we're just using these hourly rates to calculate the monthly amount based on the school schedule for a given month um and that actually ends my presentation and I would be happy to answer any questions um council member Peterson thank you mayor story uh jim I think at the very beginning you mentioned um that in addition to if you go back to your first slide you mentioned that in addition to the basic film permit they need to get a building permit did you mean a business permit did I say building permit I meant business license I'm sorry that's what I thought I just wanted to confirm I was like what are they building in this in these movies okay cool I'm sorry it's business license any other questions seeing none I'll um open this up to the public if any members of the public would like to address the council on this item you may raise your hand in the zoom or dial star nine on your phone um and the moderator will unmute you you will have three minutes or you can send an email to public comment at ci.capitola.ca.us emails will be read for three minutes Larry do we have any public comment story I do not see any attendees wishing to speak on this item and we have not received any emails on this item okay I'll bring it back to council for further deliberation and possible action any council members that would like to begin don't all speak up at once I can make the motion to adopt the fee changes vice mayor geyser has made a motion and council member Peterson I'll second that the second the motion Chloe can we have a roll call vote please council member Bertrand I agree council member Brooks I council member Peterson hi vice mayor Kaiser hi mayor story hi which brings us to item nine e which is a point of representative to the housing for health partnership policy board the recommended a action is to appoint the city manager to a two-year term on the continuum of care board known as the housing for health partnership policy board as recommended by the mayor and we have staff report hi um thank you mayor story I'm going to present something very quickly here on this item let me share I haven't done this in a while and it doesn't get any less scary um I can report so can we see the present yeah you're coming across yes okay thank you so thank you on mayor story and um members of council this is going to be a quick item of making your appointment to the housing for health partnership policy board a little bit of background this is kind of like a trickle down situation where the county's former homeless action partnership is now called the county continuum of care board which is something that is required by the federal government in order to get certain types of funding they've organized this to have local entities that address how to combat homelessness in our area so as you may recall last year the city of capitol along with the county adopted the housing for a healthy Santa Cruz strategic framework we had a presentation and council adopted that and so the new continuum of care board is now called the Santa Cruz county housing for health partnership which is run and overseen by a policy board and that board needs an appointment made to it so the purpose of the board is basically overseeing the policy establishing priorities it's very technical and um there's a lot of different responsibilities that the board will have it's got different types of members jurisdictional operational and then partner representatives basically Watsonville and Santa Cruz will each have two appointments where capitol and scott's valley will share a seat between the two cities and alternate for two-year terms so all of the representatives will be on the board for two years at a time and then you'll make a new appointment and the recommendation as the mayor said is to have all of council approve the mayor's nomination of our city manager Jamie Goldstein to serve on the policy board and that is really all I have to say so there's any questions please let me know and I believe our city manager can also help otherwise you have your recommended action thank you thank you glory other questions uh seeing none I'll um take this out to the public for any members of the public that may still be with us that would like to address the council on this item you may raise your hand in the zoom application or dial star nine on your phone you'll have three minutes to speak if you prefer you can send an email to public comment at ci.capitola.ca.us emails will be read for up to three minutes um Larry do we have any public comment mayor sir I do not see any attendees wishing to speak on this item and we haven't received any emails okay I'll bring this back to council for deliberation and possible action does any council member um like to make a motion I'd like to make a motion to appoint the representative to the housing for health partnership policy board to appoint the city manager Jamie Goldstein to the two-year term on the continuum of care board um um yeah I think I said it all yeah I'll second that it's a motion all right and the second by vice mayor hi sir Chloe can we have a roll call vote that was me sorry oh I'm sorry that was second by council member Peterson god I almost made it through this meeting without stepping over my own feed um so seconded by council member Peterson can we have a roll call vote yes council member Bertrand council member Bertrand I did did we lose him I don't see him on my I see him I see his mouth moving oh okay I think I approve well there's two ways to mute or unmute I was trying a new one thank you council member Brooks hi council member Peterson hi vice mayor Kaiser hi and mayor story hi the motion passes unanimously which brings us to item 10 which is adjournment thank you everyone staff and council members and city attorney for helping me get through my first full council meeting of 2022 um and um it's um a great year to all of you um and I'll just close by saying be kind to yourself and be kind to others and we'll see you uh I'll adjourn this meeting to our next regularly scheduled meeting for January 27th 2022 at 7 p.m. good night