 Okay, I'm ready follow me into order. It's just a little ledger seven and we do have a forum. We have two people to our members absent tonight and but we do have the three of us who will carry on. So we have two sets of minutes to deal with tonight, March 29th and April 5th. And I'll ask for a motion to approve the minutes of March 29th, 2022. So move subject to modification. That's for a second. Second. Page one. And page two at the top of page two. Up the third line down. It talks about a communications tower to build on property at 64. Creamery road should be old creamery road. We could get really historic one West Oak Hill. Hearing no other comments on that those minutes, all those in favor of approving the message March 29th, 2022. Say aye. Aye. Aye. And there are no opponents. So we have taken care of that. We'll move on to the minutes of April 5th, 2022. Motion to approve. So move subject to modification. That's for a second. Second. And page one. And page two. Hearing no corrections. All those in favor of approving the minutes of April 5th, 2022. Say aye. Aye. Aye. I hear. So we have approved both sets of minutes. I can move on them to. Pardon me public comment. Is there anyone in the audience who wish to make any public comment or anybody on. Zoom meeting to make any comment. Seeing no hands in the room. Raised anyone on zoom. Nope. In the virtual room. So we'll move on then to interviews and appointments and we have two candidates tonight for. The social service organizations funding committee. And I believe. We have Camille George here. And we'll have Jessica Schwartz on zoom. I believe. Jessica, I'll get you connected right now. And Camille, if you come up to the table, the, the microphone doesn't amplify. It just takes the, the sound for the, the cameras. Jessica. Can you hear us Jessica? Yeah, can you hear me? Yes, we have. Thank you. So we both, you have both of your applications for the positions on the. Social service organizations. Funding committee. So if you'd please just give us a brief summary of your credentials and. Why you'd like to be on the, the committee and start with Camille. Hi, nice to meet you all. My name is Camille George. I'm a resident of Richmond and I'm a resident of Chittenden County. I'm a resident of Chittenden County. I'm a relatively new resident of Richmond. We moved here in September. However, I've been a resident of Chittenden County since I was about five years old. So I'm very familiar with. Williston and the social service organizations that support Williston. I spent my whole professional career working in the human services field. I've worked with individuals with a range of disabilities. I'm a UVM graduate in social work and. As I, so I have a lot of experience 30 years in state government retired as the deputy commissioner of the department of disabilities, aging and independent living. So I have a lot of familiarity with many of the social service organizations as well as the budget development process and challenges that these organizations face. As I'm moving into Williston and looking forward to figuring out how I might be able to contribute to the community. I thought that this would be a good match for my knowledge skills and experience. Happy to answer any other questions you might have. Thank you. Jessica. Hi. So I am. I moved to Williston two years ago and I love to use before that and I originally from New York. I also have a master's in social work. From NYU and I have been working at the community health center in Burlington for the last seven and a half years. I know a lot of the organizations that you guys are involved with and have been wanting to get more involved with government and town and all of that. And so I thought, you know, this looked like the perfect way to do that. So I have some knowledge in the area I do not have background in the financial parts of things but I definitely work with underserved underserved underserved population regularly. Good. Thank you. And. The floor to questions from the board. Camille, I don't have a question as much as a comment. I was the. Recently left being the division chief for the attorney general's human services division and dealt with Dale quite a bit and. That's that's that's department that has incredible service that it provides and it's hard. So, um, I just wanted to salute you for your 30 years there. Tell you that that I, I know that some people think government jobs are easy. And perhaps some are, but not, not that one. No. Great mission that the department has and. Yeah. Yep. Yeah. 30 years. Yeah. So anyway, but I don't have any questions for you. Thank you. Um, I don't have any questions either. Um, you know, as someone else who, who, you know, holds a master's in social work. I have great respect for what you both do. Um, and, you know, how has spent many, many years in the social services myself and thank you both. And, um, you know, this is the way to get involved in the community. And that, that is feels, feels really good. Certainly. So, you know, I thank you both for, for volunteering for this. So you both certainly have good qualifications and one of the questions that's always asked of people and usually stunned by. One of the members is not here. How would you recognize the conflict of interest and what would you do if you found one? So I'll start with Jessica. Um, so a conflict of interest with one of the, one of the agencies like financially in this situation. I would, I would make it known that I felt that it was a conflict of interest and say that I felt like I need to step back if I didn't feel like I could handle handle it or be not come in with a skew point of view. Thanks. I think conflict of interest is it's not just the financial but just any kind of potential relationship that you have with an organization or potentially a member of your family or the appearance of the conflict of interest. And I think you do need to be aware and recognize that in yourself. And as Jessica said, you know, withdraw from the conversation if it's an area where you feel like you have that kind of relationship where you might not be able to make objective. Decisions. Good. Thank you. I think we have no further questions, but that's why I've been looking for a motion. I'll move to a point. Camille George and Jessica shorts to the social service organizations funding committee. Second, discussion on motion. Great, great people. Thank you. Yes. All those in favor of the motion say aye. Aye. There are no opponents. So thank you very much for your offer to serve the community and look forward to having you on the committee. Thanks again. Thank you. Thank you both. Just kind of forward to meeting you in person. Yeah, thank you. We'll move on then to this time of the agenda is the draft Allen brick. Park master plan revitalization over you. Turn it over to Eric to introduce our guest tonight to a good one. The parks and recreation director and members from the SE. Derek and getting set up here. I have a brief introduction on on this project and. And our consultant gets here. That's a. So, the town staff recreation parks committee and consultants from the SE group have been working on drafting a revitalized master plan for Allen. So, project may recalls in our f by 22 capital budget and this evening the slipper will see receiving overview of the draft plan and vision for the parks development. This serves as the vision for the build out of the park to occur over many years. It essentially becomes a roadmap that can be updated along the way. And any financial decisions for building up the park would occur in a future time during capital budgeting in the years to come. So include decisions on the final scope for each potential phase and where the funding would come from. Developing this park would likely take many years to complete. And so this evening, staff is seeking questions and feedback from the select board on this draft master plan. And if they would like to task the committee with any additional work on the draft and consideration to prove the plan would be in a future meeting agenda. And I thought I'd provide just some some background information for board and folks joining us this evening on where this park would continue to be built out on the hand. The form a hand farm parcel in the community. The town acquired this parcel in the year 2000 with some conditions. Its acquisition was the results of an agreement with maple tree place associates to make 132 acres to the town of a condition of building maple tree place. The town convened a task force to look at potential uses of the parcel back in 2004. And really look that in 3 different sections. The 1st section between. 29 root 2 as you made open land with agricultural uses occurring. The fire station was built on another section of this parcel between root 2 and Alambrook school. And then this section will be talking about this evening is 30 acres. The site. 1995 agreements stipulates this land shall remain as open space utilized for agricultural and recreational purposes. The size will portion remaining as park land in its natural state and for passive recreation purposes. Back in 2011 and overall site plan for the build out of the park was developed. I've found out a hard copy for the board this evening and your seats. You could see kind of where what was developed in the past here. Since then 2 multi purpose fields have been put in useful across the soccer offense. But the fence has been added at the south end of the fields. A section of the multi use path 3 root away from the school is completed in 2017. And Todd, our recreation parks director brought the proposal to update this plan forward for the capital budget the last couple of years. And it's update was included in our, in our current capital plan. So with that background, I'll turn it over to Todd just to speak about the process that's been undertaken so far and the need to do this project. Thank you. So, as Eric had said, the prior plan was about 11 years of a 11 years old, and it was time for a revamp of that. Plus the, the map, the concept that was before was very sports heavy, a lot of sports fields and stuff. And we felt that we needed to develop another large community park, like the village. That was a park for all and even do more of that than we currently have adding inclusiveness. Woody and all those other different things. One of the visions that I saw was we have the village park, which is kind of the older has been around for many, many years and Alan broke is the opportunity to find that new wave. The stuff that is is green, you know, green roofs and all those different types of things. So, bringing that into we have a 21st or beyond park and we kind of have an older park within our community. The recreation parks committee acted as the steering committee of this and we had 2 proposals and they looked them over very thoroughly and they voted on the group, which is the local. A local business in Burlington and Essie group met with the committee about 4 or 5 times from beginning, middle and end, keeping them informed, taking their inputs and such. We also met with the public twice. Once in the beginning at the site and another time after the concepts. They presented 3 concepts at the 1st 1 and people had a choice. Had opportunity to say, you know, I like this, I like that and all this other types of things and they went back and put it all together and presented it to the community again. Also did a survey, which correct me if I'm wrong, we had like 300 plus. Results come back from the public on the survey and Essie group said that was the largest response that they've ever seen in doing something. So we felt we had a lot of input from the public. Both from all ends of the spectrum and we're happy to have tonight. Bo from Essie group to go over the, the vision that we have for. Thank you Todd, just to introduce myself. My name is Bo do set. I'm a registered landscape architect with the group in Burlington, Vermont. We've been working on this over the past year to try and bring a really resilient. Let me know as I turn and present to this you my audio cuts out. But we've been in the process of planning and designing a really vibrant and active, both active and passive recreation. Master plan for the Allenbrook school Allenbrook park. And through that we started off by doing an analysis of the existing site, including the existing amenities storm water. What's going on there. The hicular pedestrian circulation as well as existing property lines and opportunities for possible. Land acquisition or land swap with within the town. Through that and through the public input, we have created the preferred concept that you have before you hear today. This is really the culmination of 3 different designs that we have come up with along the way. So, I'll just lead you through some of the, the key aspects of this park. 1 of the main things you'll notice is the divided access off of the prime to drive. This will separate the access between the Allenbrook school and Allenbrook community park. That is to create a much more calmer and. Safe condition between the hicular traffic and pedestrian traffic. As users come in through the street line drive, they will enter into a large parking lot filled with trees active storm water solutions. As well as pedestrian bridges across the storm water, leading into. The more traditional side of the park, which includes all the things that you'll see in a traditional urban or city park, such as splash pads, seat walls. Seated shaded seating areas, bike racks, playgrounds for multiple different age groups, shade structures and even an open event or flex lawn. Where you can have things such as community movie screenings, band concerts, or even just an area for people to gather and meet up. And as we move away from that, we start. Oh, sorry. 1 more thing to mention is the proposed multipurpose building. Which would be used as a restroom facility as well as all sorts of other park amenities on site. As we move away from that, we get into more of the active recreation away from the core. So the closest to there is kind of the mid ground between them, which is the court sports, which would be fenced in 2 courts of tennis for pickle ball. 1 basketball and 1 flex hard surface that could be volleyball or any sort of other handball, any sort of other. Flex flexible service and we will be revitalizing 1 of the natural turf fields, providing a new synthetic turf field as well as 3 new ball fields, a softball league and a full size baseball field. Another part of this is realigning the bike route the bike lane to. Circumvent the park and keeping the faster, more agile movement and recreation to the outside while the pedestrian is a little bit of a slower pace will be on the inside. We think that's a lot of a safer environment for all the users that will be using this park in the future. As well as some even slower pace passive recreation with grass nature trails going through the existing meadow. Everything in that existing meadow essentially real aligns with the original master plan from 2011 that will all be a natural area. That's on the uppermost part of the site. Through that we have come up with a variety of different phases that we believe this could be phased into all of this is designed to be a framework for the future and is by no means set in stone. Particularly when it comes to phases and programming within the site, but the main core of the parking lot and the reinvented or the sorry, the renovated turf natural grass turf field. Is essentially the footprint of the existing grass fields as they are today with the exception of providing inadequate buffer for noise to the neighbors as well as all form water mitigation for onsite along the. Western property edge as we move into the village of the park core that phase B1 and B2. Essentially the. The park core and medium scale recreation and then moving to the outside the synthetic turf field phase C and the ball fields phase D. With that. That is essentially the Allen Brooke. Community Park master plan and nutshell. I've noticed in the well. One of the things we're very concerned about is the cost of the project and it was impressed that you give us some alternatives as far as what can I be able to do as far as this is a long term type of effort as well. So, yeah. Question is from the word. I can I can speak. To that for just 1 second as well. The cost estimating is purely a preliminary effort. That's a full build out. Absolutely ideal scenario. There is wiggle room in there for as far as materials fits and finishes. This is more of a what can we do to get the best possible products. Sure. The list of possible grants and such that were included in this. Confusing things that wasn't there something. There is a list within the report of all possible grants. Not all, but most of the possible grants that would be applicable to this project. Yeah. Is there any. Any estimate as to how feasible. Those grants are like 1 more than the other or. We have percent say 80% of the people who apply get the grant or something like that. Not that we could say at this particular moment. We did break it out into some of the most. Beneficial grants in there for you. So out of that list, if you look at that list, most all of those are ones that would definitely be worth chasing. I believe that that would be a relatively high chance of getting. I would just add on a funding level for the board, the towns collected recreation impact these, which which can also be used towards towards this project. Right. Starting starting. So this. In an ideal world, how quickly would we put in be putting this into operation. Well, you know, all depends on wreck impact fees, bonding grants and everything like that, but total build out, you know. Within a 10 year period would be great because again, like the old map was 11 years old things get old if they're just sitting on the shelf. But if we're moving towards that and updating things within, you know, a 10, I would say a 10 year period is a good outlook to and a park is never complete. But it would get us to, to, you know, what SC group is or visioned out here for us. So the proposed phases, I mean, is this the recommended order to do things in or this is just a breakdown of, you know, I would you would do these things together at one time or you see them happening chronologically. It doesn't necessarily have to maintain chronological order. Certainly phase a would be probably the 1st 1 to do that is access to the park and that's kind of your prime hub from there to access the rest of the park and create a build out. But from there, it really is kind of up to public input and the process within the town as to which amenities they see fit to build 1st. A thing to note is that some features on this master plan, such as the ball fields and synthetic turf are possible revenue generators for the town, which can help fund additional pieces of the project or alternate projects within the town. Originally, SC group had the ball fields, baseball and the synthetic as phase 2 and then the. Or as I was saying, as phase 3 and I asked them to switch that because again, phase 1 is that infrastructure getting people to the park. I saw the phase 2, which is currently. Providing park for everybody, whereas the ball fields was a specific group that would use them. But as as Bo had said, we see that as a revenue generating if we can with the ball fields spring and tournaments, you know, synthetic turf is a very big dream, but it would be great to have 1 because. Right now our lacrosse program hasn't been able to practice up at Allen brook because there's been standing water there. Today is the 1st day that there's no standing water, but it's soggy still. You know, so to have something else that we can go to, but it would generate money for the future of the park for maintenance and upkeep and adding anything else we want. But the phase 2 was building something that everybody could use so they see a benefit to. Money going to that and the park being developed and such. Other questions. Don't think we have any more for you, but thank you. It's a great plan. Look forward to trying to work to achieve. Awesome. Well, thank you so much for your time. Thank you. Thank you for the great questions. Thanks, Terry. I've got a hand raised online of recreation and parks committee member city provost. You want to. Want me to connect her? Yeah, sure. I send you to your hand. I'm going to connect you right now. Hi, Cindy. Hey, Cindy, are you there? See. I'm not hearing you on your audio. Cindy. I'm not sure if it's working here. Guess we're not having audio connection here. We also have 3 members of our recreation parks committee sitting. I want to thank them and Cindy also for being here tonight and support them. The whole committee has been great and a lot of input from a lot of different areas. People who have current families to. Families who have older kids and grown up and. We had a good diverse group of on the committee looking at that and listening to the public and fighting for what the public wanted as well. Not a question for the speakers, but I guess for us is like, what's the next step here? Well, we will eventually have to adapt a plan. Is that right? Yeah, this was informational for the board as the board consider action for this vision and then that. That's kind of your roadmap. It's that we look at capital budgeting process to decide. Okay. What's the 1st phase? Here, we've got some good preliminary number of estimates, but I think before we do that, we come back to the board as a precursor to help narrow win on the scope and then relates the financial piece. Really, really drive the timeline here looking at the impact fees. We have deciding on a scope and then for the board to decide how us proceed at that point for phase 1. We'll also be bringing the plan in front of planning and zoning DRB for them to look at as well and stamp that. This is a viable plan and moving forward. Once there's a roadmap and in a direction on the 1st phase. So eventually, when we get to adopting a plan, we probably want to put some priorities in place at that point. Yep. Any questions, comments from folks in the back of the room? All right. And we can't get the person on zoom that. Nope, it looks like Cindy put her hand down. So I think it was something going on with the audio. Okay. All right. Well, thank you very much again. And we'll continue on the the agenda. Next, these on the agenda is the national kids to parks day proclamation Eric. Yep. This is a proclamation that. No, it looks like Cindy put her hand down. So I think it was something going on with the audio. Okay. All right. Well, thank you very much again. And we'll. Continue on the agenda. Next, these on the agenda is the national kids to parks day proclamation Eric. Yep. This is a proclamation that. Had received and it's a national effort by the blue national parks trust. We'll encourage. Kids and everyone to use a community's natural spaces and get out to the parks on a day later this month. I believe it's our next month. Todd, did you have anything else to add on this is something that the national park trust has done for a number of years. And this year, I wanted to have the proclamation have you sign it and we'll be. Doing a lot on social media to get the information out, but the future that I'd like to do is it actually do some activities on these days getting. Kids to the parks and families to the parks and stuff like that. So this is kind of the 1st step. You know, I'll come in front of you again next year and ask you to sign another proclamation, but. Also be able to tell you, we got all these great activities going on for that day and and such as well. So. Just want to kind of put it out there in front of people and. Get them thinking about it. So we're going to do a lot of social media on. Encourage them to get out to the parks. Good questions. There was a suggestion motion. Move to adopt the kids to park day proclamation as presented. Second discussion on the motion. Very none of those in favor of the motion say aye. Aye. We have 3 eyes. So that's taken care of. We'll move on then to the parks donation policy and Eric and Todd are going to talk about that. Yep, I can lead off briefly and have to kind of walk. Walk this through for the board. So this policy has been developed by staff and members of the recreation parks committee. We currently don't have a policy mechanism in place for any donations for our parks. This is something Todd's led the effort to to get established and how we would we would handle any donations that came in the future. I'll turn over to Todd. Kind of walk me a little bit for the board tonight. One part of this is memorial benches and we've had a few of those. One in village park and we actually had the opportunity to buy some benches. For Allenbrook and we did so and I put them out with a sign on them said, you know, these benches are available for memorial plaques and donations. And we have we have 3 people that come forward. To do that we have 2 that have current plaques and we're working on a 3rd. So that was 1 of the things that we didn't have any formal. Policy or procedures of how how and what and what it looked like. And all that as well as Allenbrook park. We wanted I wanted to have something in place so that if we get donations. For the park that we had a policy and a procedure on how to do that. So this this touches on. You know, physical equipment. It even goes as far as money and land donations. It's covered the whole gamut. So I made it very broad. But it gives us something to work with and all types of donations that we receive. And this is strictly park donations. We also receive donations for programming. That's such we have scholarships on set up. But this one was specific to the park. Well done. Any questions for the. Proposed policy. It's. I don't know if this is in your wheelhouse. Todd, but 1 of the things that I was. Just cross my mind and I don't know if it's a condition. Is the memorial plaques. Is there any. Would it be prudent for the policy to have wording in it that the. The town has, I know it has final say anyway, but the time town has final say over like the wording. Of the plaques and for that matter, whether we would agree to 1 or not. Right. Worst case scenario of some. Horrifically infamous criminal. They want to, you know, and I may as a bad idea, but I mean, you know, there's some infamous person and they want to put a plaque up. What do we do if the policy. We under under the 2nd page park donations. Yeah, down towards the bottom pre approved texts. The department must approve all texts for memorial plaques. And suggest a text and honor and memory and celebration dedicated to. And they, somebody has to. Present to us and we, you know, we say it's a certain size. It's also here. It's written how many lines. And, you know, even to where the drill holes need to go so that we can. It will fit onto the benches, but they have to present that to us. And we, and we okay that before they get the plaque made. And then when the plaque comes to us, it needs to match. And if there's any changes, we wouldn't. So it's it's not that specific, but the department must approve all texts for memorial plaques. Yeah, isn't in there where you're looking for more, but it's what I'm concerned about is, you know, that. So he says, well, this is in honor of, you know. Joseph Stalin or something. It doesn't say that we can reject it. It's just as we have to, we can improve the text that the text is like, you know, in loving memory of. Some. Person that doesn't. Is anti them out to the town's values. Or that we end up with some. Weird lawsuit. Yeah. I hear what you're saying, and I totally agree. We don't need to work it out right now. But do you have some specific, could I lean back on you on some specific. Wording that we could throw in there that would cover us on that. Not right now. No, no, no. Yeah, maybe. Okay. I just don't want to go. Back and create something and then. Yeah. Maybe it's something we can. Yeah. Can look at. Yeah. And you know that the problem with these things, if it gets too much, like, you know, well, I want to put up. A plaque to, you know, when these people pass away. It's going for anybody to pass away, but, you know, with the partisanship that we have right now, you know, I want to put up a plaque in honor of Hillary Clinton. Well, I want to put one up in honor of Donald Trump. Well, I want to put one up in honor of somebody. Right. You know, what I'm concerned about is if the language isn't. Tight enough. That suddenly will be, you know, in some sort of partisan. Warfare in court. And on the other hand, if it's. If it's too loose, then. You know, it's not worth. Not worth the words anyway. But and who am I to judge. Yeah, there's something should or should. Yeah. No, I agree. That's, it's, it's. And now the audience is happening are really, really tiny. So it's probably a waste of time. But it's it did cross my mind. No, but it's a very good suggestion. I'd be happy to think about it, but maybe the town attorney. Consulted. Yeah. Yeah. Yeah. You know, I definitely would want, we can do the town attorney, but I would definitely want. Your input. Yeah. And make sure that it's saying. What you're feeling. Sure. Okay. This will be coming back to us sometime. Hopefully in the near future to for final approval. So yeah. Yeah. We'd work that in anything else. The board's looking for for. Any other questions or comments? So in looking at, you know, and thinking about the, you know, the park. Alan Rick coming, coming up and and so forth. Will folks be able to designate donations for specific. You know, um, um, um, um, um, um, um, um, you know, um, things, you know, if someone wanted to designate, you know, their donation is specific to Alan per park or to, you know, whatever, whatever other specific park kind of related thing, is that an option for folks or. Within this. Yeah. When they're given a donation, if they want to ear market. For something specific. Um, you know it's somebody who walks always at village community arc. because there's that gray loop and they they've never experienced any other park you want to give that money there they would say that to us when they're doing that and that question is asked too is is you know are you looking just for general or whatever else one of the benches that we did a gentleman walked his wife passed away wanted wanted to do a bench and so we at that village community park the other benches are at Allenbrook because we purchased those benches for there and that's where I had put it and two people came up and it's one is to moms and one is to dads so it's not to a specific person but it's I think because of everything that's happened through COVID and stuff these people reached out and we're thanking moms and another one was thanking dads for their you know all that they do sort of a thing so but yeah they could definitely your mark were where they wanted it to go okay and so I don't want to make more work for you I mean that may be something else that would want to be added to the language to within this with it that is yeah there are comments or questions all right moving on to recreation of committee charge amendments again yeah so at first the the charge was just changing some some language Wilson community partners changed the village community park and Brenner and Ross know we're both added community parks to them and that's something I've done over this last year is make the four parks that I'm responsible for community parks because we have country parks so rather than they're not really neighborhood you know two of them are close Ross and Al and Brandon are close to neighborhoods but it also reaches out amongst multiple neighborhoods you know village in Allenbrook will be two of the largest in Wilson they're too small but adding that wording of community I then brought it to the Recreation Parks Committee and just ask them you know it was again a kind of an old document and I said I was making these changes it was anything else that they wanted and under number four the charge under 4.7 they've felt that the recreation plan capital the word capital budget is something that I proposed I share with them every year before sharing it with with you and get their input let them know so they felt capital budget was more of what they were actually hearing and doing and then 4.8 it informally advised in the hiring of the department director and we're actually going to be doing interviews on Thursday for a program coordinator which will double the size of the recreation parks department and the committee felt that since we were growing it would be better to say department personnel and actually Danielle is here tonight she's one of the people that will be on the interview committee this Thursday so they play a role in that and then the other thing that they wanted to add which kind of a disclaimer of 4.11 other tasks or duties deemed necessary by the select board town manager or recreation director to assist the department and that just left it more open that we can ask them to help us with anything and one of the examples is you know I instead of going out and creating a whole task force to work on this park we already had the task force in the recreation park committee we had a wide diversity of people and talents and stuff like that and they said earlier they did an excellent job of that so there was just more things that were asking them to do and involved them so they wanted to do that so those are the few the wording changes but a few of the updates that they felt was important for the charge questions or comments it looks pretty simple so and not too much to to take in so after it's no question or comments that they'd be looking for a motion move to amend the recreation and parks committee charge as presented for a second second discussion motion yes there's no discussion in motion that all is in favor of the motion say aye aye so either so we have done this one I think we're done with you Todd thank you we'll be on to lease agreement for the catamount committee forest hey project Eric want to speak to that yep this is a lease it's up a renewal for three years it's to contract with a herald to graph to do hang at catamount community forest of some meadowland there about 35 acres he's done the work for us for about three years the only real change in this lease agreement's been reviewed by the catamount community forest committee and staff that they recommend continuing with the with mr. to grab to perform this work for another three years you'll see a new section it's now section six allow would allow mr. to graph to use a rock crushing device attached to his tractor to pulverize small rock outcroppings in the field this was a need identified for the part of the work you get to have a pulverized in a lease agreement very often so that then just number 12 just a restricted mowing on field see between May 20th and August 1st that's the adjustment from June 1st and August 15th I believe before it's those are recommendations from the committee and mr. to grab reviewed this lease agreement and you sign he's agreed to it's pending the select board's approval there's a particular burden I can't remember the name of that the nests and so that's why the mowing is restricted they messed the grass it's gonna be my question so any questions or comments regarding the proposed lease if not then there's an emotion suggested I'll move to authorize the town manager to enter into a lease agreement with Harold the graph for hanging at the catamount community forest sick discussion on the motion very done well those in favor of the motion say aye I take care of that we're up to the ARPA designation lost revenue funds something that we discussed in the past and we're looking for a motion and surely I think we're gonna speak to this so when the coronavirus state and local fiscal recovery fund part of ARPA was passed when the final rule from the IRS came out they allowed us to take a 10 million of them before your award up to ten million dollars so we've talked about that before and in our planning we have talked about using the allowance taking that allowance our total award will be three million thirteen thousand eight hundred and three four dollars and four cents thank you by electing this allowance it just gives the town the most flexibility with the funds and as long as we use it all for government services so even though the first reporting deadline is in a couple days I already have filed to be clear but Eric and I communicate with Terry and Eric has communicated with the board to get approval to go ahead and take the allowance so it has been done the report has been filed we took the standard allowance and we didn't have any ARPA funds to report as being spent I was listening to a webinar from the league and they just recommended best practice was to have the board approve a motion making this election so that's what we are asking you to do tonight any question questions comments you know I probably as well as I do I'm looking for a motion I'll move that the town of Williston make the one-time irrevocable decision to elect the standard allowance approach for our award in the amount of three million thirteen thousand eight hundred and forty four dollars and four cents to spend on the provision of government services throughout the period of performance of the grant say I'm sorry discussion on the motion very not also in favor of the motion say hi hi we have three eyes on this one as well so we're up to the manager's reports and sorry I should ask you to stay right there well surely as the February finance report so as usual I just have highlighted things that are they're trying to highlight the more significant changes but at this point in the year we don't really have a lot of those but so the clerk revenue is that sixty one percent of budget compared to if you take the portion of the physical physical year that's past it's about sixty seven percent the town clerk is at sixty one percent the recording budget is a hundred and seventy five they have actual revenue of ninety six thousand five hundred and twenty eight dollars or only fifty five percent of the budget so that's what's bringing that that's sixty that their overall year-to-date variance down a little bit from what we would expect but recording as the market picks up and the sales pick up that number will see more activity in the next couple of months but we also do have a very limited housing market so there is a chance we may not make that hundred and seventy five thousand dollar budget this year passport revenue although not big we only had a five thousand dollar budget but we have fifteen thousand and passport revenue so that is way over the budget and it has continued to be busy downstairs with people making appointments for passports so every bit helps public safety revenue again not a large number but most of the variance is coming from the police department they there have been a lot of places that haven't been doing fingerprinting and our PD opened up months ago and started fingerprinting so that volume is showing up in their numbers they have a ninety five hundred dollars for the two thousand dollar budget and they continue to be busy with that service as long as well as false alarm fees a budget of 20,000 and they already are at revenue of approximately 15 five so they're they're smaller items but they've been busy planning and zoning sorry and I'm switching to expenses now from revenue planning and zoning is only a 56 percent of their budgeted expenses year-to-date and the biggest reason for that is they have thirty thousand dollars and miscellaneous planning studies of which nothing has been spent year-to-day but here to date but there will be a payment or two to the CCRPC for some work that they are doing library expenses are at 59 percent of budget the biggest reason for that is the 25,000 that we pay to the school annually for the rental of the land that the building sits on I will probably reach out to the school because last year they didn't remember to actually kill us and they haven't yet either but I also don't want a fifty dollar bill next year so and the other thing is their book budget is 85,000 they've spent 57 percent year to date but but they will no doubt spend that over at the next couple of months so those are really timing issues thing things and we expect them to come close to budget so the next item is a little funky and gets into accounting issues and I don't want to make it confusing but if you look at the transfer to the capital budget line it's a hundred and seventy four percent so let me just it is if you're looking at the general fund financial it's the fourth item from the bottom and it says transfer to capital budget the budget is four hundred and forty three thousand but the actuals are seven hundred and seventy three thousand rounded up and you say okay why did we spend so much money for budget but we haven't so for capital asset recording we take the amount that was approved for capital projects and we put that in a separate fund and we moved the cash there so we can account for that separately and then we have a equipment fund for all of the equipment so the equipment fund the cash has been moved all the expenses stay in that fund and it's worked that way for years but the capital project fund has the money's been approved by the board but just never moved out of the general fund so this was a catch up year so I could get those accounts cleaned up in the balances of cash in the fund equal to the amount of the expenses that have been approved by board so some of this is a little a little ketchup but so 200 and let's see the fire department if you remember that is capital projects so I moved that cash to the capital project fund for the fire department replacement but most of that money came from savings from debt that we weren't going to occur because of timing of debt issues we also have to date right now I'm just going to say two hundred and thirty four thousand six hundred dollars that we transferred for for money group a little less than you originally approved for us to take out a fund balance but we still will have a final invoice coming Bruce told me I think it was last week they had the final walkthrough but they have to still put on the sidewalk so we'll get another bill it may not be in this year but we will get another bill for the rest of that project so that's still to come and then we actually used to have two capital project funds and I can't really tell you why but anyways I cleaned one of them out and had a balance of like thirty thousand seven hundred dollars so all I did was move that money back into the general fund and that's just the accounting that's happening to me the entries that that I have to post through the moving cash and and then I need to sweep it through what I call the P&L so that's the effect of that let's see now I'm going to go to water any questions on that okay so water sewer and storm storm water highlights water for pun fees and sewer for pun fees they are both at 89 and 82 percent of the budget and that is North Ridge for both of those Riley for both of those and then for water we also had Hercules real estate that had some additional water for pun fees so those that there's some smaller ones as well but those are the big projects that that are accounting for most of the balances and why they're so high versus you know sort of 67 percent of the year the stormwater project labor cost has a budget of 45,000 and only 18,000 spent year-to-day so there was a grant in aid actually a couple grants and aids one from 21 and 22 and then we have a better backroads grant but some of that work the labor we were able to charge to one of the grand aid projects so it moved to the grants instead stormwater output services that 37% of budget but we have 13,000 that is designated for the Blue Williston program that hasn't had any expense year-to-date and I will follow up with Christine to see if she's continuing to advertise that I have to say I haven't seen it in the observer but whether we'll we might not have any expense for that this year and then stormwater maintenance operations that 50% of budget and again that's for highway personnel who do projects for the stormwater we do a entry to move those wages and equipment used to the stormwater fund and so far we only have two quarters in there highway is just been a little behind getting me reports so there's two quarters right now and we'll have March coming out soon but it all depends on what they have for projects and what time the highway department has to work on those projects so in that you did for me good thank you questions first early on anything just one correction that appears on you're talking about the state of the month buildings and grounds they're very defensive about this is buildings and general services the board will be receiving the enterprise fund budgets to consider and at the May 17th select board meeting so staff is finishing those up right now we'll get those in the next few weeks so a few items I'll touch on this evening from my written reports and well that's not my report but I sent the board an email late this afternoon the form-based code transmittal is coming up for May the planning departments put together a comprehensive overview and the binders before you this evening there's a lot of back information there from from the process as well I've met with Terry and Matt to work on what the review process would look like the board is this is quite the public policy undertaking to be to be going through here the next couple of months for the board so we plan the May 3rd the May 17th meeting to each have time allotted for the planning staff to walk through the proposal to really give the board a good baseline of what the proposal is as it considers what direction wants to move in in this in this policy and then we talked about setting some time aside at June 7th meeting for general public comments and any comments from the development community at that point and then the board deciding any next steps it wants to take at that stage the review and there's no set timeline or deadlines the board's per view out wants to go through this process so I just want to thank the planning department they've done a tremendous amount of work on this the last couple of years the materials they put together are very comprehensive for the board on a policy item here that has a lot of far reach for the town for many years to come and a lot of components to it like any development I log direction the town wants to move in as a starting point and can be amended as we go as well so they keep in mind as this process kicks off here so that'll be coming up in May please announce I'm sure it's for the board but for the community to know we've we've hired all nine new members of our fire staff we had a great group we started a couple weeks ago in our in our recruit Academy they'll be going on until mid-June or so and at that time we'll have those members join departments on the 24-hour shift and we'll increase our shifts from four to seven at that point so it's a lot of great work by the department to to make this a reality with on the personnel side this last couple of months so that's did that's did I see a banner on channel three's morning news about there's a job fair and I thought I saw a banner about Williston in the background the I know our department intended to try to find folks that will want to join our call staff moving ahead I think the chief is I think we brought me the ladder over to show folks some of the apparatus here how that one today from the chief then I'm also really pleased to report that some we've hired two new members for our police department both our fully certified officers and we plan for them to join our our department here in a couple of weeks in early May we'll be fully staffed on on paper we've got two officers in the police academy and which wrap up dates change a little bit it's either June or early July now and we'll hope to have a functional full full staff here by finance so that I'll introduce safety fronts here and then also another hiring good news to share that Melinda Scott our current conservation planner has accepted the role of energy and community development planner on the new position the board approved in the budget so I'm really pleased that Melinda will be stepping into this role she's been in the department for seven years a number of comprehensive projects and including the acquisition efforts for the Cadmium community for us we're going to fill her former position the conservation planner and in the interim period right now she'll be working to fulfill duties of both positions and team a staff the energy committee and hopefully we'll have that department fully fully staffed with all five positions by early summer so that's a lot of good staffing news to pass on this evening for everyone then update on the first the equity and inclusion work from staff the meeting with an internal group Chris Ali and Brenna from the CJC and Aaron Dickinson in the manager's office to plan the structure for community engagement to discuss the visual representation of town values with a particular focus on diversity equity and that we more discussed back in March we've had a couple good meetings and working through how to structure the engagement and identified two steps for how I'm just look to the board's consensus on this approach this evening the first would be establishing a town value statement around the EI then the second discussing how to visually represent that value statement we feel having a value statement as the the first step would be really critical and then working on the visual representation for that value statement and we're seeing that the town currently doesn't have that type of have one of those important statements in place to develop the value statement we propose to have the CJC engage the community in creating this draft statement and then present that draft statement to the board for consideration and then engaging around the visual representation of the statement with that follow we continue our planning reports that given this two-step approach we've been thinking about our proposal is to plan to deliver report in early fall instead early summer as originally planned so intend for a lot of high-smatter flight remain flying as the board discussed in March and maybe just a little more time to get the statement crafted have summer time when it's not as easy to engage folks with the time out off and away and then look to get that back to the board in early fall so for those of the board this evening if that's a direction you look south so it's looking for an agreement or comments regarding the proposal that Eric has outlined sounds good to me it's a good process and I think it's it's critical definitely to get you know folks to be involved in this process so we'll continue. Go ahead. Yeah, I'm almost at the end here. Greenup Day is coming up on May 7th and staff is working to pilot a new engagement for the community on Greenup Day we're calling it a town fair but it won't be rides or cotton candy or anything like that but we've got a number of town departments and committees who are going to be staffing tables we've got a tent in case there's inclement weather on the green I think a historical society is going to open up the old schoolhouse that day we'll have some library story time and really a chance for folks to get green up bags I think I'll be handing those out in the morning and then have folks come back and after they green up chance to chat with staff and committees folks in the Red Cross will be there as well to help us out with that coming up in May a couple other things and we're trying to contain it because it's a it's new and trying to pilot it so hopefully a lot of folks will come out and we can see if this is something we might want to build on in years to come so back coming up and welcome the board to stop by you know bring up bags too we'll be there around 8 o'clock in the morning and we have secured some coffee and then finally there's many years in the making but the exit 12 park and ride is getting under construction it's a I'm told constructions beginning with an access road and some clearing and it's planned to wrap up by the end of 2023 under the timeline of the state police barracks by no that should likely beginning sometime in your future and also a new sidewalk connection from Hurricane Lane down to Longhorn Steakhouse area where the sidewalk ends right now under the highways both those are going on this year so a lot of a lot of a great project work I never thought that would actually be built they would come in every year and say it's it's on our on our shelf it's on our something I mean that that one that goes back so far that at one point I recall they were talking about a possible site for it being behind behind the former skate land yes it's Skateland hasn't been around for 20 years so anyway but that's great yes the sidewalk I think is particularly I mean the park and ride is wonderful but the sidewalk I see a lot of folks walking and and I know it's caused a lot of me me a lot of personal stress seeing them walk you know on that that's tiny little stretch there so I think you know for our community just in the walkability and the access that's huge so yeah I'll get updates from beach rams periodically I'm sure I'm with the board yeah sir folks will see some construction work and some traffic going on there these projects take place coming up so start construction seasons a pop in this that's all I was good thank you the I think the state police barracks is coming along to their and through the activity process and their money is in the capital bill for the second year so it should be breaking ground and that worked along as well good and will be selling the other building and so you want to see one there thanks for any other business who bring forward tonight if not the one once we're