 So now that we've learned how to enter different types of invoice and how to run the vendor line item reports and age analysis reports, let's have a look at processing manual payment as our first payment option. So in SAP, the transition code is FDAS 53 or post-outgoing payment. So the scenario here is we'll post an outgoing payment to declare an open accounts payable invoice. So in this scenario, an actual physical payment has already been processed by the banks. The cash is already gone out of your account, but we now want to record that payment in SAP to clear the vendor account. For our master data, we'll use our PA electronics vendor 3511, company code 3000. And you'll notice that the default document type will be KZ for vendor payment. And this is our bank account that we're going to use to have our credit for cash going out. So let's see what that looks like in the system. So to process the payment, it's going to be under accounting and financial accounting and under accounts payable. And we've used different document entry screens. But what you'll see here is that I want to first display the line items first before we enter the payment so you can understand what you're trying to pay. So I'm going to look at open items for vendor 3511. So let's first identify an item that we want to pay to give you some context. So if we look at the open items for the vendor, you'll see the standard line items are there. Look at what's due, what's not due. This very last item here we can see for $10, this thing has been overdue forever, 4,700 days in arrears. So we really want to do a manual payment to clear this item because it's way overdue and it's not part of the standard run. So let's open up another SAP session and now let's go into the payment transaction. So if I go to accounting, financial accounting, accounts payable. And go through our documents and we really want to select our outgoing payments to actually process the payment now that we've identified the line item we want to pay. So F-53 post. We're not going to print any checks or forms or anything. We're just going to create a payment to clear this item as we've already settled it. So when we go into the post transaction, first thing we need to do is give ourselves a document date and a posting date and you'll see there the KZ document type defaults for outgoing payments and for company code 3000. So I'm just going to enter a reference here. This was a manual payment, some kind of cash batch reference from the payment that's already been made. And this is where you enter the bank account. So this is going to be your cash account where the cash is coming out of that I'm going to enter. And this is where we're going to enter the amount. So that's why we looked at the line items first to figure out how much we were going to pay. So we're going to enter $10 and this is a field for bank charges. I'm not going to enter any now, but so let's get into the $10 because we know that's what we need to pay for the document type KZ company code 3000. So now we will need to look at the offset account because this is for the credit side. So for the open items, this is where we select our vendor. So the account type K here is for vendor. I'm just going to drop down so you can see that that K is for vendor in the SAP system and this is why that's sitting in that part of the transaction. So the bank account is for the credit. This is going to be for the debit side of the entry. So here we select our vendor. Let's select $35.11 and we're just going to make sure that standard open items are selected. That's what that OI is. It means select open items and we can then process the open items. So the system has now pulled up all of the open items for vendor $35.11. And so to kind of prove that what I'm going to do is I'm going to jump to the vendor line item report again that we ran so that you can see the same line items in the FBL1N transaction. And this $10 here are also displayed in this processing open items transaction here. And there's our $10 that we want to pay. So you'll notice that the amount entered here reflects the bank account of 10, but we've not assigned anything. So we've got an odd assigned value of 10. So to assign data, we double click the item we want to pay. So I've double clicked it. It's turned blue. And now you can see we've got an assignment of 10 and the not assigned is now zero. So we've now entered 10 with a bank and we've got 10 assigned by double clicking on that line item. If I go to the overview, you'll see here's the cash accounts again where the credit is going to occur. So that's a separate line for the bank account. And if you go process open items just to get back, these are the vendor open items that we want to pay. In this case, I'm going to select one item. You can do more, but now we've got an assignment of 10 and we're all matching and now we can save and post. So if I post that transaction, it will not clear that open item that's been matching. 10 and 10, all looking good. So now you see a document 15.00 has been posted in company code 3,000. So let's quickly display that document. We can take a short cut from the top menu here to go document display. We'll be able to look at that payment document. So let's display that payment document. So here you'll see document number 15.00. That's our manual payment. And there we've got our outgoing cash. And there you'll see we've got our debit 2PA electronics for the actual vendor being paid. So that's really how you entered your payment document. So we really found an open item that we wanted to pay entered our $10 and then made the payments and cleared it. So going back to the payment screen here, I actually want to display the vendor open item again now. So at the moment this $10 was sitting here, right? So let's refresh the report so you can see what happens. If I refresh the line item report, watch what happens to that 10. So that $10 line has disappeared because it's no longer an open item. So that's really the impact of posting that payment. So if I go back, run the vendor line item report again, but this time choose all items, not just open items and execute. You'll now see that we've now got items that are in red, which are the open items. And then the green traffic light, you know, it's the cleared items. And this is where you'll see the payment and the invoice that we matched and cleared for the $10. So our payment is the KZ document type matched to the invoice or the RE document. So this is really to show you the effect of open item management where the green are cleared and the red are open. So let's just go back to the report again, click open items only again for the vendor and execute just to confirm when you've cleared an item that now disappears from the open item list so you now only viewing the data that still needs to be paid and analyzed. So that's processing your open payment. Really great transaction. Just remember that the bank transaction goes in the top of the account for the bank and your vendor amount, your vendor account goes in the bottom. So credit from the bank and this is your vendor account that's going to take the debit with your amount in the middle. And that's how to process a manual payment. So now that you have learned how to process a manual payment and clear or match an open item to a payment, I want to show you now how to clear and match open items that do not need to be paid. The transaction code here is F-44, clear vendor open items. So the scenario here is we have two vendor open items, but no payment is required. But we want to keep the vendor open item statement easy to manage and not have these items clutter up the payment screen whenever you are now matching payments in future. So in this case, we've got an invoice that was processed, but after a dispute with a vendor, the invoice was canceled or reversed. So no payment is needed and no journal needs to be posted, but we want to match these open items to clear them off. So for this, we'll use the vendor 3511 and company code 3000. So let's jump into that SAP demonstration. So first, let's display the vendor line items so you can see which items that we want to match and clear. So it's got accounts payable and then we're not going to enter a document this time. We're going to be looking at the line items and clearing matching items. So let's go to accounts and look at our vendor line item display, the FBL-1N. You must be getting very familiar with this transaction by now in this course, but it is very useful. So in FBL-1N, let's enter the vendor number 3511 and let's process open items and see what we can see. So looking at these open items here, you'll see they've all got a red traffic light that they're open. These two line items at the bottom, these are the ones we want to focus on. You'll see they're both blocked for payment with a B in the payment block column. We had some text here where we mentioned our vendor dispute before and then we learned how to do an MR8M transaction to cancel the vendor invoice. So we've got two contra documents here, but they're both showing as open items and clutching up our vendor statement. So that's why we want to clear or match these two, but no journal is required as they contra each other out. So let's go back to the menu and you'll find the clearing transaction right under the line item display. So let's go into the clearing transaction, F-44, enter our vendor account number. We've got our clearing date period and our company code 3000. We're going to select open items for that vendor and then simply process open items to get a list. You'll see this looks very familiar to the manual payment entry screen. So this is a list of all open items for that vendor and we know we've got these two that can be matched together, the 250 debit and credit. So right now we have not entered any values like we did on a payment and there's nothing inside at the stage. So let's double click the item to select at the first blue one. It's highlighted in blue now and you can see we have assigned a 250 credit. So now if we double click or select the second item to match, they both lit up in blue now. You'll see that the assigned in our shows is zero and amount entity zero. It's a little confusing that they both show zero, but it's because they both contra, but the fact that they lit up in blue means you've selected them. If you look at the overview, unlike the payment entry, you'll see there's nothing that's going to post here. So let's go back to process open items. We've selected our two items. They're a perfect contra. That's why there are no values and let's save and post that and see the impact. So now this document posted is a clearing document only. It's not an actual journal as a clearing document. And to show the impact of that, if you click process open items again for the spender, you'll see that the two line items now have disappeared, those two 250s. So now when you need to do future payments, they won't clutter the display and get in the way. If we back out, we'll just prove that a bit more now by looking at the vendor line item report. So running FBL 1N display vendor line items, if we choose all items instead of just open items, you'll see that a clearing document. If we execute that, the items in green below are the cleared items and you'll see, we'll highlight them now. These are the two items that we matched, the 250 debit and credit. And there's the clearing document number that was posted to match those two items off. So that'll now clean up the vendor statement and match those two. If we back out of this now and run open items, you'll then see the impact again for the same vendor, execute that report. And now you'll see we've got the red traffic light items, open items only for payment, analyzing this balance, we no longer get clattered by those other two numbers. So the FDS 44 clear open item transaction is right below the line items. There's no journal or payment that's going to be made, but you can match off items that can clear the vendor open item statement. So that's clear match open items.