 Okay, it's showing 630 for me. Is everybody seeing something similar? Yes with that in mind I will Convene the fund meeting of May 21st the family was about a board of directors All you would you like to take the role President Swan here Director Moran present Director Fos here Director Henry here Director Ferris here Thank you, Holly General Rick are there any additions or deletions to the agenda? Staff has none and I believe district council has none as well. That's right none for me Perfect. We'll now proceed to the oral communications anybody in the Attendee column or whoever you are your single person have anything that you'd like to bring up That's not on the agenda feel free to do so. I don't see any comments from anybody so Move on to unfinished business Rick We have the final draft budget for fiscal year 2021 review and we have the finance manager that will present this report Stephanie Stephanie are you I See you're on but we can't hear you. Hello, Stephanie. She's still showing as muted Stephanie are you muted? Can we unmute Stephanie? I can't see if she's muted or not down here. She's still muted Okay, you're still muted Steph couple seconds She just texted me and said she's on her cell phone and that it looks like they're trying to unmute on the her iPad Where she's connected to the zoom. Is there another? Caller that maybe she's under we don't have another participant or caller that I can be There's nothing else other than her Right entry. Yep And she's not in the attendee list either No, right. She's gonna have to recall in maybe she called the wrong number Well, we have I can start on the start on the On the memo the budget. This is the approved the resolution number 21 1920 adopt the fiscal year budget for 2020-21 in its present form The budget is a financial tool to help plan and guide the district's revenue and expenses It is slightly different than the audited Financials mainly in that the budget looks more To cash expenses and excludes depreciation and other non-cash events The budget has been reviewed multiple times at committee level and at board meetings from these discussions the changes have been Incorporated incorporated into this final draft budget Part of the budget review process is to review the current projected an upcoming budget year projected reserve fund balances The budget is approved the related appendix. This will be updated or we for the reserve fund policy You have the budget the draft budget in your packet and Looks like Stephanie's coming up now Which would be great Well, she's not showing muted anymore. No, she's not showing muted. I see her twice Well, that's I think she's calling in on the second one Yeah, she's on the computer with one on the phone and the other Um, is it tell both of which are offline still We'll continue more on the budget the overview of the district budget requests, uh, it is 21 0.8 million highlights include 11.8 million in capital projects Which is a significant increase over prior years Operating expense increase four hundred and forty seven thousand from the five prior Budget mainly due to employee related expenses and intermittent expenses such as electing election fees urban water management plan, etc operating revenues increased As expected with the rate increase Rate increases reserves are expected to increase by 61,000 which would help fund reserves and could be used to pay Off certain unfunded liabilities Overall, these are positive signals for the district You have in your packet a high level view of the categories And then you have the the full budget It's going to be tough to get questions answered without Stephanie here Uh, rick, do we want to take one of the other items? Uh, we could come back service line and come back when Stephanie's online Why don't we sound a great idea Why don't we go to the long service line agreement for apn 089 431 dash 21 and we have the engineering manager to present This item hopefully Darren Is Darren, uh, I'm here now. I'm here now. Hold on a second. I've got to get a copy of my staff report Okay, here we go. This is long service line agreement for apn 089 431 21 Earlier this year brenda and tom jameson applied for water service to apn 089 431 21 generally located at 380 Shadow mountain road in boulder creek staff Staff's review indicate that the district has no water distribution facilities at the location and recommends that water service be provided by a long service line agreement In the past the district has authorized long service line agreements When future water line extensions were not likely to be constructed The applicant is required to provide the district with proof right away The applicant is required to participate in any future water line water main line extensions should such main line Provide service to the subject parcel. It is recommended that the board approve the task resolution Which authorizes a long service line agreement for brenda and tom jameson more than happy to answer any questions regarding the long service line agreement Uh, do we have any any questions from the board? Lou Yes, I have a question darin. Uh, I did not see anywhere in the proposal As to who pays for that long extension service line. Is that on the district that on the um service provider are they That would be on the Yeah, that would be that would be a customer provided items So the district would would set the meter everything beyond the meter would be provided by the customer and they've been made aware of that I think thank you As I saw the last thing that you sent out holly. That was a little over 11 000 dollars Is that that's correct? That's correct. Okay, so I have a And thank you for that. I had that same question that lou did until I saw holly's report. Thank you Um, what kind of piping is it and is it underground? And how far underground if it is underground? So standards water water lines, uh Back of the meter. I think the meter is probably a one inch meter So the water lines can vary anywhere from three quarter inch to two inch depending on how far they're going and how uh much They're trying to eliminate the larger diameter pipe would have less water line friction than a smaller diameter pipe But usually they're installed two to three feet underground. Okay And do they hire a private contractor to do that or or is how is that done? Yeah, so they could do it themselves. They could do it with a private contractor They could do it by any means or method that they choose It's their responsibility. It's their responsibility. In fact, great. And uh, so rick, this is a new customer, right? That's what we're gonna put in the category a new customer This is a meter bank that we've been working on probably for over 20 years up in shadow mountain The meter bank was installed for several parcels that petitioned the district some time ago. We increased A stored size and ran a main line down and installed a meter bank and now we're getting down to the last couple that the original Service requests are finally coming and paying the money to move ahead So this is a completely new this is an existing home that has a field water source up off the bear creek road up on shadow mountain above ralston ridge Okay, great. Thank you. Darren. Thank you rick Up bob vaults. You have a question. You have your hand up. Yeah I have I have a few questions and and darin they they may not all be directed at you Um, just wanted to make sure that the fact that this wasn't in the uh board packet isn't going to create any issues Brown act issues or anything like that Gina the uh, the agreement was left out of the agenda item Um, the resolutions in the agenda item, but the actual agreement was left out Director folds requested it. We sent it out this evening Okay, um I think under the circumstances you typically we would bring that Hard copy to the board meeting for anybody who wants to see it But I I think what we should do here is that um, if anybody any members the public and attendants want to see a copy They could shoot an email to Perhaps the district secretary And it could be provided that way And we can go back and post this with the agenda. That's okay with you. Gina tomorrow Absolutely, and we can post that full agreement with the item tomorrow And we have it Okay, great. Um looking at the agreement itself. There's a few things I didn't um understand And and by the way, uh, we need to get like 50 or 100 more of these ricks I don't know how how that's possible to do but adding customers is a really good thing for us um under the term I was a little confused about What the term of this agreement was just from the point of view of making sure we're Protecting the customer it says here an initial period of five years and then a Potential renewal period of three years and so what happens after eight years? I think that's to implement the agreement. They had to implement it not once they implement the agreement it goes on forever Well, I don't have that agreement in front of me, but I'm not that I I assumed that that was the case, but that's not exactly how it's written so maybe for the next one we might want to Clarify that because there are terms in this agreement that Potentially would last beyond eight years and if this agreement terminates after eight years potentially or even terminate after they install the service then those Other terms would not be in effect Right. I think typically it was for eight because that I do believe that agreement expired once already Um because it sat out there for so long Um, I believe that's what that retains to So so for example On a point number 11 where basically we are saying that the applicant cannot Take any exception to any kind of assessment district in the future Um, that would then only be while this agreement was in place and after they installed the service This would no longer be in effect. Is that correct? I Disagree. No, I once the agreement the way they are in the past like I said, I don't have it in front of me once We execute the agreement both parties sign that agreement is in fact forever Well, but that's not what it says in the term So that's that's not that's not what it says in the term. And so I'm I'm reluctant to Move forward in this while that's a little unclear because right now it looks like it's terminates Potentially at the end of five years unless you Or the district manager at that time extends it which case it's just another three years and after that it's gone Yeah Like I said, again, I don't have it in front of me. It's not in my agenda either Look at it. So can I ask a question though about 11? What is the purpose of asking the applicants to Not oppose protest or take exception to the formation of any Assessment district or other methodology, etc I don't I don't understand that With with the long service land agreement is what that customer is agreeing to if Where we've done it in the past do you have one or two? Homeowners extending the main line then all of a sudden we get four or five you extend are getting a long service line agreement Then we get four or five customers Wanting a long service line agreement We wind up extending the main the customers including the customers with the agreements have to pay their cost share of that main line extension So that is in Highly doubtful that where these folks live that we'd ever extend the main line Due to the fact that we don't have pressure to get up in those higher reach elevations But some like north boulder creek and others that we've had we have extended and customers had to Pay their fair share to the extend the main and then the meter was no longer a long service line It was moved up in front of their home as they had front footage to main lines Yeah, I I I think I understand I guess i'm a little troubled by the breadth of this You know about 25 30 years ago when people were getting building permits the county was Basically saying that you had to provide them with a permanent easement across all of their property as a condition of getting the um The building permit and I you know that was a very broad Thing and I get the part about wanting to make sure that they Participate in the and when it's created But the breadth of not taking any exception that is not providing any input even if it may be valid input Into the formation of an assessment district or be in any way prohibited from commenting on that seems really broad and Would shut them out of what I think would be a normal democratic process Of participation So I get that they've already signed this agreement and so they're already okay with it But I think we need to take a look at how broad we're sort of Prohibiting people and participating in anything that may affect them going forward. I I just doesn't feel quite right from a From a customer service point of view We we can It doesn't sound like this agreement's going to go forward tonight. So we can discuss with district council Well, it could I thought I think jena said that it could in fact go forward, right? I didn't know if you were going to feel comfortable moving it ahead of the board feel comfortable moving it ahead Yeah, I mean in general. I just got a couple other Questions here. Um, since this is the first one I participated in we're getting you're getting all of the Things, uh, what's the cross connection device? Is that just the meter? No, that's a backflow device a state required cross connection device because the elevation that this home is going to They're going to have to repressurize district water Right and along service line agreements we require Because it's out of the control of the district the district for such a Abast it a length of that service line and they're going to have fire storage, etc We require and the state require to say cross connection device at the meter So no water can flow from the customer back into the potable water system and potentially contaminate the district water supply Yeah, as soon as you said backflow instead of cross connect. I got it So I just didn't understand that was what was meant was a backflow Um, and then is there any benefit to them? Uh being upsold to a one inch meter Uh instead of just a three quarter inch um Obviously, you know, there's benefit to us, but um, I'm wondering is there any benefit to them? Well, it's the meter is size for their fixture count and it would be pretty much double The connection fee and so we size The meter is what's most important to the customer Is that their service line be sized properly for the length and the friction loss over that length? Well, I I hope they don't put a three quarter one inch that and that's gonna That's a lot of friction But it would it would increase costs to the customer. Not only their connection fee, but their monthly service charge and We're we size the meter. So we would be selling them a meter larger than they really needed. Okay And there's no there's no sprinkler situation here then that we have to worry about or anything You can't provide fire flow in that zone. Okay Um, okay. No, I'm I'm look hey rick getting customers on the district is You know should be job number one. So, uh, let's if we can vote on it tonight with Gina's approval. Let's do so Any other questions by any other directors or we'll go to the general public Okay to the uh To the six public members Any questions and I see Eja Armstrong as a question feel free Unmute mr. I'm unmuted. Can you hear me? Hello, I'm strong. Whenever you are. Yes. Uh, can you hear me? Yes? Great. Uh, yes listening to this discussion very informative basic engineering basic civil engineering Size of pipes size of runs friction All of these things check valves and everything else makes a hell of a lot of sense to me the point Being that giving the people at the very end of the run A voice in the system. I think it's really important and needs to be emphasized and I I appreciate that being stressed by director folk, but I really do And having faced a number of these issues myself including having Our valves blown out by high pressure and destroying the interior Excuse me the interior of our home on two separate occasions. I would like to say that Excuse me that Having a voice in this transaction Is incredibly important because if you make an insurance claim against flooding they will Terminate your insurance and then getting insurance again is extremely difficult Expensive And thank you very much for this. Okay. Thank you any other Questions from anybody attend any of the attendees I don't see any come back to the board. Okay Is anybody on the board want to make a motion at this time? I'll make a motion that we extend this service line I think we um, we need the formal wording here, right? Well, I don't know. There's a resolution in the packet so the motion could be to approve a resolution number 22 19-20 20 22 dash 22 19-20 20 20 19 Let's approve that Let's approve resolution number 22 Yeah 19-20 Right, and I'll second that for you Lois. Thank you very much Steve. Holly. Can you uh Can you uh Take the poll the vote? Yes, uh president swan Yes Director moran Yes Director foals. Yes. I beg your pardon. Yes Director Henry. Yes Director ferris. Aye Motion passes Wonderful, I don't see uh Stephanie on I do believe Stephanie's here again By jack Stephanie. Can you hear us? I can hear you. Can you hear me? We can hear you then uh chair swan of you Permissible we'll go back to item uh five a the budget And uh our finance manager will give that report now that she's with us Terrific Stephanie. Okay, so as as rick started to Introduce kind of the the memo We have the full budget package which not much has changed at all from when We reviewed it last Some of the key things in the overall packet is it'll have each of the different project descriptions It has a lot of the different reports and charts by department To help give a little bit more depth to to some of the items Overall, it is a 21.8 million dollar Balance budget with a majority of it 11.8 million coming in from capital project Operating expenses less the overhead absorption is about 8.1 And then some of the remaining is going to be the debt payment and Interest payments on on some of our our loans The majority of the funding does come from our operating revenue of 11.4 million And the remaining is mainly coming from the debt sources the 14.5 million Which is spending about 8.9 of the related capital project So I can answer any questions People have but in general things are Looking good at the end of fiscal year 2021 We're projected to have just over four million dollars sitting in reserve That is Covering our restricted reserves for some of our debt covenants It is covering The third which is the target amount for the compensated absences It's fully funding the targeted operating reserve fund and the capital reserve fund should be just shy of $500,000 Thank you, Stephanie We have a question here from Director Fultz, Bob Yeah, just a few questions, um, Stephanie on the capital projects page How much of the 14.5 million COP has been spent so far excluding what's on the budget page And year to date when we pull up that it hasn't been just approximate doesn't have to be exact My reconciliation We have been roughly Little over a hundred thousand dollars. Okay. Yeah, not much de minimis at this point So if it's and I want to make sure I get these numbers correct If I add up all the numbers for this year and next year For projects that are related to the cop I think it comes out to about 13 million more or less And so if I add in the hundred thousand maybe 13.2 So we're looking at Still having potentially almost a million dollars assuming all these numbers came in this way We'd have almost a million dollars left out of the 14.5 million um Are there projects that are going to be tapping into the cop that are not on this That are not on this list Because having an extra million dollars would be good I'm just going through the listing and what we have listed for the projects for the 14 to see if there's Well, they the any that are not on here. Yeah, they look like they were all on here I'm just wondering if they you know something went into the next year after You know 2022 2023 or is everything going to be done by the end of 2022 I believe all of these projects are slated to be done by the end of fiscal year 2022 so you're taking the budget requests for this year the future year projections Yeah, and getting all of those Yeah, I think I think it came to 13.145 million with your hundred k 13.25 Let's call it So that's you know a million two five that Now again, we never know what construction costs are going to be so I don't want to counter chickens before they hatch but You know if we do get some relief on increases in construction costs due to You know the current situation maybe we'll have a little bit of extra money we can apply to other things Okay, um second question on when when we talk about reserves on that same page Uh, just to make sure I'm I got this correct. We're really talking about a combination of the margin That we're getting this year plus What we have in reserves, um already is that that's is that correct? Correct Okay, so when I go to the summary page which by the way, thank you for putting guys in summary page Really helpful and being able to see what's happening um I see that our capital reserve is decreasing from 671 to 489 and The last capital reserve number I had before this and there may have been one in between But the only one I could find From last july showed that we were targeted for about a million dollars in The capital reserve and I'm I'm wondering um, I I'm Having a half million dollar capital reserve is just not enough We're really only increasing our Reserves at this point in time by about 50 000 more or less dollars This is this is not enough and I was really surprised to see that it was Really down that low compared to what I thought we were at based on last year's numbers Being last year's budget No, this was uh july 2nd It was after the budget was approved and it was of course an estimate But I mean, I don't see that the numbers Came in so much poorer that we would have taken the capital reserve budget down by Almost 400 000 or 330 some thousand dollars I guess I'd have to go back and see what you're referring to because when we put together the fiscal year 19 20 budget we were projecting nothing being in capital reserve Well, I'm I'm just looking at the budget committee from july 2nd 2019 and we had in it Operating 2.931 which matches what's uh, what's in your document capital of 1.036 And 171 Compensated absences that matches the restrictive reserve all the other rest of the match. It's just the capital reserve for some reason is Quite a bit different. Anyway, the the point that I that I'm concerned about is that What we're doing here is we're actually it looks like this year Because our margin isn't enough to cover all the things that are in the capital budget We're actually dipping into our capital reserve To fund some of those and I I completely understand the tank coatings for example are You know from my point of view one of the top priorities But we all need to recognize that that's what we're doing and so if we did the same thing next year We would be looked because operating expenses are going to go up Presumably by the same amount of our rate increase. If not more Um, and we take the capital reserve down another 200k, you know, we're down basically at a quarter million and this is the Um, this is the concern I have about doing year to year budgeting We don't really get a good look at what the trends are going to be Relative to what they need to be because our target for capital improvements is 3.75 million And that's based on 150 million dollar inventory, which I think we all Kind of have the notion is a little bit low So we're we're headed in the wrong direction on that particular Item and I I'm concerned particularly given where we live But Thank you Thank you, bob any other directors with a question or comment for steven Seeing none. I I got a few You're supposed to raise your hand. Oh, yeah Excuse me, uh, physically or on the other hand this board or more in Okay, thank you steve. Um, so The first question is stevenie. Do we have any idea of how this uh economic effect of the Coronavirus and uh unemployment and uh layoffs and all that kind of You know collateral damage that's happening here. Do we have an idea if that's affecting the water districts? Uh outlook on revenues Revenues So the district when we stop the past due process we stop sending out the reminders um, those are things that really Trigger people to pay some of their bills um, it's not You know the amount of accounts that we have delinquent right now It's not uncommon It's a little bit higher than what we would normally see before we would send out the notification Um, so it's a little bit too early to tell from that regard Okay All right. Um, so then I have a couple other questions Uh rick or anybody can answer these. Um, I saw that maintenance has gone down 15 percent from 185k Or to 185k from 218 Uh, how did that happen? You're not muted rick there. I'm there. I want to hear now um, those are actual numbers that the director of operations put together based on on his schedule um And it's basically Flexuates with what they're doing and the time of year what they're doing with with such things as The the tank maintenance inspection maintenance and those type of things. You know, we're going to be doing a big, uh Uh Private contractor main main leak detection program That's going to take us about a month and a half this year Which takes away from other types of maintenance items. So it's all basically what has been scheduled and uh Go from there and have james wants to add to that he's more and welcome to uh, what else that he's done on that He might have stepped away for a minute Okay So, uh, let me ask you a couple other questions in. Um, what are the mobile service lease fees? We make some money on that. What are those? mobile service lease fees Well, that's probably the uh, the cellular towers the mobile services the mobile cellular that we have a sublease um with verizon up at, uh The probation tank you saw that big tower when you were up there. Yeah. Gotcha. Okay um and rental income who do we rent to and um Johnson building we have the electric supply and the uh, the yoga class Yep That are both having issues right now that we were working with adjusting their rent for a couple months due to covid 19 Right. So the one pretty much closed 100 and the other the electric supply cut way back um And james the step back, uh, you if you want to ask that question you might get a better answer rick again. He's back He stepped out for a second But no, you're That's that's fine. Um, and let me go down another question. I have is didn't get district So I saw something about the uh solar lease Didn't we try and buy out the lease a few years ago? Um, not to my knowledge stephane. Do you have any information on that on the solar lease? That is the look that is the loan for the solar Okay, we will own it. Yeah Okay, so we're trying to buy that Is that true? correct Okay, great. Um Let me see Oh, here's a question. Uh, stephanie. How much is budgeted for the board of directors? And has it gone up or down? That's my other question about it it went Well, I mean year over year now. I mean, we've been doing the two meetings per year Right. Um, so that that's remained relatively flat Um, we aren't you know, we're not doing you know a couple years ago. We were doing the traveling Meetings to where we were needing to rent places Board meetings show up in the admin department And so that's you know, that's going to be the stipend that each board member gets will show up in the salaries and benefits But then any of the meeting expenses like for cctv that type of stuff will show up in the professional services expense line But for the most part, I feel like they're Pretty much flat year over year Okay, um, I know in the past year or so there's been talk of reducing the board stipend um if we need to Revisit that i'm in favor of doing that Just an aside And maybe for somebody else here So less than 30 inches of rain this year conservation People going to be using less water does How are is there projections that you're involved in about uh water use going down? That's maybe for carly I'm just in general, you know, we've been the the two prior years. We were budgeting at 660,000 units per year Um, given this last summer the trend did get down. We did budget for 650,000 Our customers do an excellent job in conserving, you know, we are below the state You know, we're doing we're beating what the state minimum requirement is um You know, it becomes a question of how much more could people really Reduce I don't think we're going to be experiencing Any extreme drops, but I mean Like you said, it was not a great rainfall year. So it does leave a little bit of an unknown Okay, correct. Just for just for fyi. I think our community is somewhere around 40 to 42 gallons For indoor use per day per person. We are still below whatever the state is there's Conservation is I don't know how much farther you go right, okay Then one last question I had and this might be for Carly as well, but um the Grant writing so the primary person is for grant writing as I read this is the environmental planner Um, and is there a way for more personnel that could help in this effort to get more funding? that's general question I asked Carly, do you want to answer that or sure? Um, so we did a couple months back put out an rfq For looking for someone to help with grant writing. Unfortunately, we didn't really have anyone apply, but I imagine we'll put that back out again I'm seeking that as as you know, we're working with panorama for the fire grants and their Full force right now. Um, we're applying to a couple through cow fire. So That moving Okay, just wanted to keep that out there. Thank you That's all the questions I have. Thank you Steve. Thank you, Rick. Uh, any other questions from any of the directors Can I make a comment? Sure, los Okay, don't worry. The the Vegas trip is still on. We're not going to cut the funding for your trip Um Well, for one thing I use two whole units of water this last billing period, which I don't normally do Because I'm home all the time I'm not out running around doing whatever it is I normally do So I'm wondering if more people aren't using more water Because they are home I guess we'll find out Well, we've seen a small increase in consumption. We have been an increase in consumption over the last month So I I was just thinking last board meeting I kind of looked back at at all my agenda packets And came up with a list of things we had done And I look at this budget And I think a year from now I can have a whole big long list again That we're going to get a lot done. We're going to provide staff with the money to Do the projects that need to be done? And I'm I'm really excited about this and I would actually like to make a motion that we approve resolution number 21 1920 We need to go to the public first layer of us, but we'll when we finish I'm right back to you Yeah, but I can still make the motion you sure you can go back come back, but Okay, isn't that right jena? Can I make the motion now? And people still can talk about it Yes, you can make the motion now, but we do need to go out for public comment Okay Okay Director fultz you have your hand up Well, let's do public comment first then when we come back to the board all I have a statement. I'd like to read Very good anybody else on the board have any other comments? No, okay. Let's go to the public and the attendees does anybody Uh in the public have any Comments they'd like to make regarding the budget Uh april You are recognized You'll be muted. There you go. Yeah Um, so I'm just gonna follow up on a comment you guys were already discussing and I think that a lot of us are working from home So by necessity we're using more water You know just in the restroom and we're washing our hands more often and the other thing is that a lot of us are growing a vegetable garden And in the past and drought years I greatly reduced my garden But because of the situation I want to grow more food this year. So pretty sure my bill is going to be higher So I don't think you have to worry about a loss of revenue unless people leave the area Thank you april Do we have any other comments from the uh public? Okay, I don't see any so we'll come back to the board bob you uh We left off with you having a blue hand. So would you like to yes And I appreciate the the time here. I I have a few things that I want to say preparation for voting on the budget At our last meeting lois gave an impassioned and comprehensive speech outlining all of the improvements that this board has made over the last 18 months I agree with much of what she said, but as my manager said to me on my first sales job Thanks for the sale yesterday. What have you done for me today? I think that's an apt summary of what our 8 000 customers are saying to us now as we look at this budget and the long-term implications We came into office assuring rate payers. We'd worked tirelessly for them for the long run Yes, we hit some milestones But the work continues and the goal still lies ahead our rate payers our bosses Expect nothing less from us today than our first moment on the job It's up to us to keep delivering Lois also said that the number one job of the board of the numbers And she's right about that as well The job of the board is to ensure the long-term health of the organization Not to be looking a year down the road, but 10 years and longer down the road Unfortunately, our board has not yet moved the district to that long-term strategic thinking We are still doing annual budgets Which represent tactical thinking and we're doing them without a crystal clear view of how the district will pay for the millions Of dollars and promises made by the district Not counting the catch-up money. We need to spend on infrastructure Not done over the last 20 to 30 years and not counting the three to four million per year We need to be spending on infrastructure going forward Just to stay even and not make the hole any deeper the 15 million in projects We are undertaking now is just a down payment on that historical lack of investment Unfortunately, if we accept this budget, we are now Moving into the same realm as the previous boards Allowing 100 percent of the rate increase to be completely consumed by increases in operating expenses Agreeing with this budget means we continue to delay moving the district to a strategic Long-term focused And of course with each passing year those promises made by the district get even more expensive Those of you at the last meeting who expressed support for this rate increase to address some of these promises Are going to be disappointed not a single dime of the increased revenue due to the rate increase will go towards keeping those promises That the boards made on behalf of our community The rate increase is being eaten up by increases in operating expenses Which continue to rise at a rate well above inflation You don't have to be a financial whiz to understand that this is unsustainable over the long term And it continues the pattern established by previous boards Which got us where we are now in a deep hole and the first rule of holes is when you're in one you must stop digging So how did we get here? Passboards have been happy to approve very interesting budgets Including one in 2016 when operating expenses were increased by a staggering 27 percent Or 1.55 million while revenue increased by just Under a million getting that far out of balance set the stage for where we are today We're operating expenses aren't a path to increase by an equally staggering 51 percent between june 2016 and june 2021 That's three million dollars not going to paying down our liabilities And that was during a time when inflation was about 10 percent Therefore as a community we are left to ask a simple question Is spending is increasing this fast? What are we getting for it? In other words, what concrete and specific documented measurable benefits is our community getting now That we were not getting in 2016 Are those benefits worth the cost? Was there is there a different way to achieve those benefits at a lower cost? What regularly measured metrics and reports demonstrate those benefits in a manner that can be understood? oversight is tough It's one that we as a board do on behalf of our three eight thousand bosses Oversight means being willing to ask the tough questions and to ensure that the facts and figures are available to back up the answers to those questions Because in the end our bosses are asking us. What are you doing for me today? And while we're in this current environment where people are losing businesses and livelihoods and cutting back in all areas Our district cannot continue to conduct business as usual We are at a disadvantage relative to a lot of our neighbors in terms of the fees that our customers pay We're not a wealthy community like scott's valley or santa cruz We do not have growth plans to supplement capital investment Our customers are very sensitive to the cost of water and are less able to absorb huge increases water Increases being a regressive tax effectively We are a community with a large number of people living on lower fixed incomes And we are not classified as a district eligible for supplemental state funding Grant funding has fallen off Hopefully that will change but in the end our community is solely responsible for the financial promises And decisions that we as a district and board have made in the past and continue to make today I think we'd all agree that before the board approves any budget this year and next and beyond We must ask these basic part questions and see the full evidence to justify an increase If we mean to do Our oversight will great payers expect no less And while we may reach different conclusions today, I'm expecting we will In good faith. I'm looking forward to working with the board and with the staff on this critical topic as we move our district forward Thank you for your attention Can I respond? Other directors have any Yes okay I beg to differ we have done a lot and other boards Have spent a lot of money And not done anything And we're going to be replacing Redwood tanks. We're going to be putting in new pipes We're going to be fixing the infrastructure in a big way Where the whole u.s Is so far behind in infrastructure And we keep moving ahead We have a staff that works hard And we need to provide them with the money to Get work done And I think our response to the rate payers is Just look at what we're doing New pipes new tanks We've got so many redwood tanks That still need to be replaced And we can't do them all But we can do them in bits and pieces I think we have a lot to be proud of as board and that we have worked hard and Done what needs to be done here. It's not like we're Throwing money down the toilet Thank you. Lois anybody else with any other director with a comment they would like to make Lou you are recognized Thank you, Steve I think that that bob makes some very good points that we cannot ignore And I'm hopeful that in the next fiscal year we have some serious discussions About how we can increase significantly our revenue strength And I think there's some some definite ideas along those lines. I have shared some with with rick Um, secondly, I think that What we're talking about The expense side, you know, I'm not advocating that we cut expenses. All I am advocating is that we We slow the growth of expenses because You know, if we can't increase our revenue stream, you know, we need to make sure we spend that money In the right place like infrastructure that's crumbling Um so Anything we can do to the lower the increase of expenses and significantly raise revenue will be Definitely an advantageous situation for us in the future. Thank you. Thank you, Lou Yeah, I kind of uh agree bob makes a number of good points and uh, and I also agree Lou that The next 12 months should be spent on really focusing on the next budget and also The only key to success here is really going to be a new revenue opportunities finding them and cultivating them And I think that's where I'm going to put my uh efforts and faith going forward Although I do agree slowing the curb of increasing expenses is critical and We'll look at that as they come up any Any other comments from any of our directors That being said, lois. I believe you were making a motion to I I made a motion to approve resolution number 21 1920 adoption of the fiscal year budget for 20 21 And I'll be glad to second that lois. We need public comment too yet We already had public come. Oh, didn't we no we went up to the public Yeah, we went to the public we could go again if you want, but if someone All right, I didn't realize that I No, keep the keep your monkey wrenches in your pocket Holly would you like to record the vote president swan? Yes Director Moran Yes Director foes No Director Henry Yes Director ferris I Motion passes Thank you. Holly Okay, Rick moving right along, okay, we have uh item five c This will be a discussion of possible action related to the award of contract for the construction of the 2020 pipeline replacement projects And we have the district engineer that will present this report Is there this will be five c Yep, I had it up on my computer and then It disappeared hold on one second while I get it Page 69 Okay, here we go on ample 24. It's 2020 the san lorenz valley water district open bids for the construction of the 2020 pipeline replacement project The following firm submitted bids anderson anderson pacific construction Pacific underground construction Monterey peninsula engineering West valley construction and granite construction This project involves the replacement of approximately 3,300 feet of waterline and other occurrences on hillside drive in california avenue Anderson pacific is currently under contract with the district for the construction of the long pico tanks replacement project Work on on that project is proceeding smoothly district staff and the district attorney have reviewed the documents of an And have found them to be in order Staff recommends award of this contract to the low bidder Anderson pacific construction May I answer any questions that you may have? Thank you, darin. I'd really like to congratulate whoever's responsible for getting more than one bid It's nice to see um Any questions or comments from any of the directors? Bob Yeah, darin. Thanks for yeah, definitely getting more than one bit because We're seeing a nice spread between there. So that's good. Um is where's anderson pacific located? Santa Cruz Santa Cruz, so they're kind of local Sorry That's good. Um anybody on their staff. Do we know live up here in the valley? That is any of this money going to be coming back into the valley? I'm not aware of their staff situation or where they live. Okay Great. Thank you Welcome. Hey, uh rick Yes, um, so before I vote on this, I'd like to make a little disclaimer here I live on california drive This project was started before I became a board member and this project affects my whole neighborhood not just me Glad to see it happen. All right darin I've seen you work on this uh to get competitive bids and we see the benefit of that process Thank you. We now have choices a difference of three hundred thousand dollars. Thank you for your hard work I think you referred to it as bird dog in one time You're a successful bird dogger in this case So uh in reading it over the notes, uh Anderson is doing the lompico project right and anything satisfactory there. You like working with these guys? Yes Yeah, fabulous. They're fabulous Um I love seeing the upgrade in the fire hybrids that's happening in the neighborhood that I live in. Um What is ac paving? asphalt concrete asphalt so how much of the road will be Uh dug up and how much will be paved just the part that the trench or you explained to me Yeah, the part of the trench the trench which is used to be three to four feet wide A big long patch all the way down california drive and then there'll be a slurry applied It's a it's a county requirement. So this the whole road will be slurry. The whole road will be slurry Well, I understand. Yeah, great. Thank you for that Uh and one other thing I would love to see an example of the six inch ductile iron water work pipe I'd love to see an example of that Okay, yeah Um, and uh, otherwise, thank you very much for your hard work on this That's my comments. Thank you. Thank you, uh, director ferris Thank you, steve. Um, this could be either for darin or for uh rick rogers And I don't know whether i'm talking about what was it an attachment to the agenda or whether I was looking someplace else but at some point there was Some details about where the the pipelines are going to be laid and the diameters of those pipes and in two of the smaller Or the shorter runs in smaller neighborhoods Um, it was talking about replacing piping with six inch Duck, um, I think ductile iron as opposed to eight inch. I thought we're going to use a minimum of eight inch for all of the The five pipeline project. No Do you want to answer that turn? Well, I can tell you what's on the plans the plans are six inch ductile iron on california drive and eight inch hdpe on hillside drive Uh, and some of the reason behind that hdpe inner diameter is a lot smaller than ductile Uh, it's because of the of the construction of the pipe the six inch pipe that we're doing It's and it's a loop system. You'll get your Rated fire flow and water supply through the six inch You know each one is looked at and and engineered to make sure we get adequate flows So in a loop system you can go with a smaller diameter. There's like six inch versus the eight inch Well, when you use hdpe the id the inside diameter Is a lot smaller than ductile just because the way it's constructed So you almost wind up with like a five inch id with the six inch hdpe So you go larger And you'll get on a little better than a six inch id on eight inch pipe Because of it's the id each pipe is constructed and manufactured differently Actually, I wasn't talking about the difference in pipe material Hdpe versus ductile iron. I was more thinking about I thought somewhere in my memory banks We had had a discussion maybe way back when that said that for the the main distribution system The five pipeline projects. We were going to use a minimum id Of eight inches. I thought now. Maybe I was wrong, but you know our I guess the question is are we sure We're going to get the the pressure Benefit of the six inch. Yes Okay, and that's that's all I wanted to know. Thank you Thank you, Lou. Any other questions or comments from the board me I got my hand up go right ahead. Lois. Okay um Rodney Cahill who's it's mesty miller or I probably not saying that right um, he came to the christening of the probation tank um He's done work all in this valley and they're right downtown Santa Cruz and They actually did work for lake bulvard road association they've just They've done really good work and Totally trust them He even remembered who I was Um, and I I was kind of surprised by that. That isn't why I'm right recommending him or anything but I I um I think they're a good firm. They're local and we need to use them a lot. Thank you Thank you, Lois That's saying anybody else will go to the public Any public comment on the uh Project, okay, you're not seeing any back to the board Uh, anybody want to make a motion? If I if I could just clarify one thing that that we talked about just briefly. Um, interesting pacific is from santa clara And mm me Engineering, which is the next item there from santa criss right I'm looking at the wrong place But they're the same people might be lost but Thanks for that clarification there So uh in in accordance with the staff recommendations, I'll go ahead and make a motion that we Authorize the district manager to sign a contract with Anderson pacific contractors In the amount of 1.2 million in change For the construction of the 2020 pipeline replacement project I will second that motion Thank you very much. Holly, would you like to take record the vote? Director swan yes Excuse me. That was president swan director moran You're muted director moran Excuse me. Holly. Yes You got it back down. Director fuls. Yes Director henry. Yes Director ferris. Aye Motion passes Thank you. Holly Rick back to you. Okay. Item 5d This is the discussion of possible action related to the award of a construction management contract for the 2020 pipeline replacement project that the board just adopted And the district engineer will give that report there Yes, thank you. On april 22nd 2020 to the san lorens valley water district open proposals for construction management services for the 2020 pipeline replacement project The following firm submitted bids mme civil and structural engineering an eagle project management llc The proposals were evaluated using criteria set forth in the rfb Both proposals were high quality and well presented Major difference was the estimated number of hours necessary to oversee the project The task is a copy of the proposal from mme for your review mme successfully performed construction management on the probation tank project, which was Completed earlier this year and mme is currently under contract with the district for the construction management of long peak eco tanks replacement project Work on that project is proceeding smoothly Based on the selection criteria set forth in the proposal and the successful working relationship the district has with mme Staff recommends award of the construction management contract for the 2020 pipeline replacement project to mme civil and structural engineering And i'll answer attempt to answer any questions that you may have Thank you, darin any uh questions or comments from the board? I already said my comments previously about mme Right, you like the downtown guys Thank you. Lois uh rick marian. You are recognized Uh, thank you. Um So in the previous discussion. Yes, we have a good working relationship with mme and It's amazing that the two bids would be that different, but it's great to see that we got two bids Thank you again for being a bird dog on that darin um so one of the things that I'm trying to understand is the prevailing wages and You know, there's a long list of the the staff's Wages You know the engineers and things like that So are the field as they describe the field work or the field technician? Are those the people that are actually digging in the trench? who are the You know the the Hardcore laborers physical laborers What's the title they have? So what you see in the proposal are the titles for mme staff. Yeah They will not be digging in the trench. They will not be laying pipe. They will not be doing any of that They will mostly be doing construction management observation and Book book work bookkeeping that sort of stuff construction management None of the Contractors classifications, etc. That's associated with prevailing wage are included in the proposal that are before you Okay, so do you know how much the prevailing wage is for those workers who will be doing that physical digging and Standing on the roadside and all that kind of work that goes along with this project It varies based on the classification, but no, I don't have those numbers in framing. Okay. Thank you That's it Thank you, Rick director Fultz Yeah, I think it's really exciting to see one as half of the other And just wanted to make a quick suggestion I think rick on this I think it might be helpful for us to get a periodic report maybe quarterly or so How we're doing against the original estimates on each one of these projects as we pass these bids and Get the expenses locked in And that way we can see how we're doing against spending down that for 14.5 million ultimately if there is a way for us to You know have something left over in that that would be a Significantly good thing and at some point in the future here fairly shortly as we get these things underbid We're going to want to start thinking about that If if such a happy event occurs Thanks Thank you, Bob Director Ferris you are recognized Thank you, Steve I would like to commend Darren for all the hard work he has put into the last two agenda items I would like to remind everybody that it was just a little over six months ago that we appropriated this money to to start the real significant progress of of true Infrastructure improvements and upgrades And we were kind of worried at the time that we might not hit the window for construction This year of the summer and because of Darren's hard work and approvals tonight We will definitely hit that window and I think a lot of that The thanks for that has got to go to Darren. So I would like to just thank you Darren for all your hard work Here here great call out Lou. Thank you, Darren Any other comments by any Dilatant directors? No Okay, we'll go to public comments President Swan if I could make a brief public service announcement if you will For the attendees, please do not use the chat function I've asked the panelists not to monitor the chat function because for brown act reasons So we don't have private messages going back and forth. So any messages on the chat They are public records, but the board isn't likely to see them. So if you have comments, please try to make them during the public comment period morally, thank you very much Thank you, Gina So we are at that Critical point in this discussion for public comment Who in the public has a comment they would like to share or a question they would like to ask Relative to this project Seeing none, we'll go back to the panelists and see if somebody wants to make a motion on this I'd like to make a motion that we authorize District manager to enter into a contract with MME civil and structural engineering For the 2020 pipeline replacement project construction management. The amount is 78,272 dollars President swan Uh, but need a second Yeah, sorry Yeah, I'll I'll be glad to second that rick or your is your hand up for a reason. I'll second that. Yes. Okay, rick will second that Okay, put your hand down. Thanks No, your blue hand put your blue hand down. Okay, holly go ahead and record the vote I apologize president swan. Yes Director moran yes false yes director henry Yes, director ferris I Motion passes. Thank you, holly rick, thank you. No, sorry president Swan I have one other question is uh, do we know when approximately? Backhoes will hit the ground here There's a lot of people in my neighborhood who are anticipating this project and somebody go dig a hole in front of moran's house Well, that would be that would be favoritism can't do that We're gonna go out very shortly, uh, rick To and and get a letter out to your neighborhood Describing the construction activities and with a schedule Get that out shortly before construction begins Just dig a hole and don't fill it for about six months Okay, rick back to you Item 6a is ordering an election requesting the county of santa cruz elections to conduct the election and requesting consolidation Of such election recommended at the board of directors review the memo and adopt the resolution number 23 19-20 ordering an election requesting santa cruz county elections to conduct the election and requesting consolidation of such elections for the santa cruz of alley water district as well as the notice to county clerk of elected officers to be filled The item of two santa cruz of alley water district board of directors will be up for election on november 6 2018 according to the santa cruz county election department records The following directors are up for election on november 3rd 2020 Four of your terms would be director ferris and director maran Prior to the election state law requires special districts to file a notice of elections with the county clerk Verifying which offices are up for election as well as other pertinent information. There's an attachment in your agenda Historically your board has elected the following options The first one to be the candidate statements of qualifications shall be limited to 200 words Optionally the board could elect to limit candidate statements of qualifications to 400 words which doubles the cost The second is candidates are responsible for paying the cost of publishing the candidate statement of qualifications In the voters information pamphlet at the time of filing his or her statement Optionally the district could elect to pay the cost of publishing the candidate statements of qualifications It's recommended that the board directors Review and adopt the resolution ordering the election requesting santa cruz county Elections to conduct the election and requesting consolidation of such elections for the salmon runs of alley water district With that i'll turn it back over to the chair Here rick any questions or comments from the board Rick is are we recommending that the district is going to pay for it or are you saying we could choose to do that We can choose to do that. We are not recommending that we do that. Okay, great. Thank you. We have not done that in the past Yeah, I didn't think we had yes. Thank you Okay, uh director maran Uh, yes, uh, what is the cost of publishing the candidate statement of qualification? In the voters information pamphlet Does anybody know what that cost is? Holly might uh, if not, it's you can get it off of the website or we can get it off the county website for you Okay In 2018, I think it Five hundred dollars to have your yeah, it's a few it's a few hundred dollars Right something like that and then if there is an election they refund it to you if you don't want to give your run of opposed All right, right on that just get appointed in lieu. It's refunded right There is a there is quite a bit uh on the santa cruz county election website For candidates it's kind of a step-by-step process. It's uh information on there rick I'm pretty sure it's based on the number of voters and That theme might have gone up a little bit since I think we increased the voter registration by 700 or 800 people in the last election That is correct and the cost of the election is by the amount of registered voters. Yep And then one more question Um, why the range from 26,000 to 43,000? mute Oh the fiscal impact you're I can answer that Yes It's it's either a dollar 50 per person per voter or 250 Per voter in that range They don't know exactly what it's going to cost So that's why there's that Okay, thank you, holly Lou You're up I have a point of order question for gina Gina given the fact that this agenda item pertains to rick and I Would we be allowed to even vote on this agenda item? Or is there a conflict of interest? Well, that's a good question uh There is a potential issue to the extent that The directors are being asked whether to pay for the cost of the publishing the candidate statements um I haven't analyzed that question closely, but if it Could not be made part of any motion. Uh, we could address the issue that way, I believe Yeah, I think it's a good question. Lou if we don't pay for it. I don't think it's an issue for you Yeah, I agree as long as that's the board doesn't vote to pay the candidate statements that it becomes a non-issue And then at that point if if we did agree if we did decide to pay for it Then it would have to be a 3d to it would have to be a 3o vote right yeah to to pass it So if you guys didn't vote Well, and I would need to investigate um To make sure that simply not voting on it was adequate there might be more steps that need to be taken Oh, that's true. They might have to do the the excuse and all the rest. Yeah, I explained the conflict, etc Yeah under our new policy that we instituted to provide more context around conflict of interest Any other comments or questions from any board members? Well, Lou and Rick Moran Need to be nice to me because the election is on my birthday and I'm going to have influence I'm nice to you every day louis. I know you are All right, let's open it up for any public comment Does the public Have any questions or comments about this item? No The panelists then Okay, do we have anybody that wants to make a motion I'll make a motion that we approve resolution number 23 19 20 resolution ordering an election requesting county elections to conduct the election and requesting consolidation of the election Second Okay President swan Yes Director Moran Yes Director false Yes Director Henry Yes Director Ferris Motion passes Okay, great Back to you Rick This discussion of possible action related to the award of a software contract to isary The District of veneer will present this report to the board In 2017 the district chose Esri ArcGIS software for the implementation of the district's new GIS system The original three-year contract was the amount of $30,000 ArcGIS software provides the ability to perform spatial analysis hydraulic modeling and mapping, etc Our staff uses ArcGIS on numerous project projects ranging from fire management to watershed protection District staff has been pleased with the ArcGIS software and the tech support provided by Esri Based on the limited options for this type of software and staff's familiarity with the ArcGIS software staff recommends award of a three-year software contract to Esri And I'll try to answer any questions you have about this ArcGIS software Thank you, Darren. Do we have any questions for Darren about this contract? I Good Bob Just a quick one. Darren. You're killing me here. I'm a map info guy. I got a vote for Esri. Come on What's that? I'm a map info guy now. I got you know, you're making me vote for Esri. Oh, sorry about that No, just kidding. Esri's Esri's a great product and I'm glad you guys are making great use of it. It should help It should also help ultimately get Information to the board as well and in an easy to understand for Thank you, Bob any other Comments or questions from any other board member? If not, we'll go to the public and see if the public Uh, we're losing somebody uh anybody uh in the public world there have any questions or comments regarding this contract extension Seeing none. We'll come back to the uh Board here and see is anybody want to make a motion? Hey, I'll make a motion Go right ahead Uh, I make a motion that the board of directors authorize the district manager to sign a three-year contract extension with esri in the amount of $30,000 Lou your hand is up. Are you trying to Lou I will second that motion. Thank you. Lou Holly, would you like to record the vote? President swan. Yes Director moran. Yes Director fuls. Yes Thankfully director henry. Yes Director ferris. Aye Motion passes Thank you, holly Thank you, rick Yeah, we have the consent agenda Right. You have the consent agenda in front of you with the minutes from the board Directors meeting of april 16th and the minutes from the special board of directors meeting of May 6th Is any director request to have any Minutes pulled Oh, I can't see hands. I don't see any hands anyway Okay Moving right along district reports department status reports Uh engineering Actually, yeah engineering any status report like to comment on Let's get digging Okay Not being any uh environmental any comments Bob I did have one for carly carly with respect to the water conservation uh emphasis around sustainable water supply planning and the um Santa Cruz county, what is it here? Water conservation coalition Have we established or should we establish goals? For water conservation that is uh gallons per day per person in door use Right. So with that urban water management plan, um, which was a big cost in the environmental budget That's coming up due um, that will set new goals for the districts So what are our current goals for the for our water conservation? Right. Well, we're meeting as far as the day per capita per person. We are meeting those goals. Um, right now We're kind of just focusing on outreach You know, we kind of backed off on the conservation the last year here Is the well, maybe I can put it a different way if we're currently sitting at somewhere around 42 to 43 gallons per day per use per cusp per person into our use Say that fast Where do we think that would go and is is what you're really talking about here more a maintenance of that Uh conservation rather than driving people down to like 30 gallons or 35 gallons or something like that what I I it's nebulous goals sort of Make me a little uncomfortable because it makes people don't know what it is. They need to be doing And um, and so by having a specific goal we can help people understand what they need to be doing Yeah, I would say right now, you know, it is just kind of the maintenance and making sure, you know We're tracking what we are using. Um, I can't imagine even with the updated urban water management plan that will be You know going much lower than what we Have right now stated that we'll meet. Um, and I can't imagine with us being so under the state that it's going to affect us either way Right. Okay. Well, that's good to hear because when the rest of the state gets down to 50 And they actually mean it then I'll I'll be a little worried that maybe We need to do a little better, but right now. I think we're something like 25 percent below or 30 percent below the state average. I mean it's yeah, it's okay Great. Thanks carlin. Thank you bob. Lou your hand is up Early I have a suggestion It's it's strictly just that uh looking at the long list of items that you're currently trying to juggle And and knowing that you're a department of one Would it be helpful at all to to put some sort of a priority scheme attached to each of those items you're doing So that a we would know what you're working on currently and b it would give you some sense of help If you have a conflict Two people asking you for something at the same time, you know You've already prioritized it with your boss so that you know what you work on first and then second, etc Would that be helpful? I think that would be helpful. Um in a past environmental committee meeting We actually started to prioritize some of those projects So I think I have a pretty good idea of what you know, the district wants to achieve And you know from direction of the environmental committee and rick Um Right now, I you know, I feel like we have a pretty good balance everything's kind of moving separately But it's all being able to be taken care of so i'm not feeling overwhelmed yet at least Well, when you do it might be helpful at least for us to know You know what your priorities are so if we want to change them We would have obviously have to go to rick and not to you. Um It just I think it would because you know murphy's law will eventually catch up with you And it might be just helpful to try and address that now as soon as later And we'll we'll address that too once we get back to committee at the environmental committee Meeting with the chairman ran and yourself with with the group And look at that and make sure that The priorities are achievable and what we're working on You know, and we've kind of got off track here with covet 19 and canceling the many meetings But we we can discuss was she one of the agenda items for this upcoming Committee meeting environmental is to is an update Of where we're at and that would be a great time to discuss priorities and go down those line items Okay, thank you Thank you. Lou rick Yeah in regard Lou, uh and everybody, uh, there's been some committee Committee members that have Wanted the environmental committee meetings to happen and because of that We're going to we have scheduled a zoom meeting to happen on the 28th next thursday at 945 and Three items that are on a tentative agenda are the integrated pest management plan Fire management and as rick mentioned an update on environmental projects. So Hopefully that Get some context to your question Lou Thank you for doing that rick Thank you If I could ask one quick question on these upcoming committee meetings that are zoom to to council There's still the same issue that Board members that aren't on the committee should not be listening in on those meetings or should identify if they are Gina do you have any any thoughts about the zoom meetings coming up? I think essentially the same rules apply where in Board members who are not committee members are discouraged from attending But it's not an absolute prohibition Somebody chooses if a board member chooses to participate that way. It's just critical that they not Um It's calm matter communicate in any way with the committee members So have to be completely passive and you know, ideally it would be just Listen in with um with some kind of a You know, don't even put the video on just And need their microphone Gotcha. Okay. Thank you Do you have any status reports from finance or in business? From anybody How about legal? I don't have any comments on the report, but I'm happy to answer questions Okay Well, it looks like one came up director Fultz What a surprise Real quick. Are we done with the swim tank property acquisition? Well that in contract, right? It's under contract It won't be closed the deal won't close until after Title review and CEQA Are complete CEQA process is successfully completed. Okay, great. Thanks Anything from operations James it's your opportunity to put that timer down and show us your face I'll stay here, but I'm here for any questions Okay, anybody any questions for James? director Fultz Two quick ones James were Coming into PSPS season. It was a dry year What is the target date for installing all the generators? As of now I have two installed And we are currently working on the third and we plan to have them all in by the end of fiscal year So by the end of June? Yes. All right. Hopefully we won't have a One of those outages and and then on the maintenance issue just a quick question Full service line replacement that means from the main pipe to the meter. Is that correct? All right Okay, great. Thank you Hey Okay, regarding the status reports. Do we go to the public to think is they have any comments about anything that they've heard We can Public do you have any questions or comments regarding the status reports that were just reviewed? We're not reviewed Seeing none. Okay. We're back to uh committee reports future committee agenda items committee meeting notes We haven't had any committee meetings since the last board meeting due to covid For a virus so we are starving up committees for june with the first one Starting here at the end of may on the environmental And we're back to uh two to board meetings a month Or we're back to our regular schedule on board meetings. However, they most likely will continue to be done by zoom We are not back in the building yet Is that sort of for the foreseeable future rick? Do you think? Uh For a while, we've got a couple issues You know nothing to get deep into it one, you know the county has And the and the state hasn't resumed public meetings The second is that we have staff staff has concerns, you know, we have small meeting room And you know to get social distancing even if it's allowed is going to be very difficult So we may look at as time goes on maybe look at Felton library well the library or The Felton community hall something like that But probably for the next Few meetings will probably still be be zoom Um, some of the board has expressed that they're not you know the to get in close proximity They're not quite comfortable yet, and we're still you know staff is still feeling that way too Understand we so we're We're we're going slow, but monitoring it daily Look the state and county is allowing Thank you Okay, thank you rick. That's we have a there was a meeting with the santa margarita. Yeah, I have Would you like to give us an update and tell us what kind of snacks they provided? Um, unfortunately No snacks because we're Home doing meetings But at the very end of your agenda It has a summary of what's gone on With santa margarita The other um thing that is happening I I just this past week um attended an agenda meeting for santa margarita and Everything's going to get streamlined hopefully Because the last meeting we had started at 5 30 didn't end until A quarter to 10 And by that time I was totally unconscious I sent um An email to the facilitator And told him I have three things to say about that meeting. It was too long. It was too long. It was too long Nobody's brain was functioning After about 8 30 And it's so hard when you've got like 26 people in the room I go to meeting and You're trying to figure out what's going on and you've been there for more than four hours It's just impossible So I'm hoping they're really making an effort to streamline things and And uh, we'll get Things accomplished at santa margarita Uh, we're going to have a smaller roadmap They're going to use fewer acronyms. They're just going to do a lot of things to Make things easier for everybody Sounds like they're hiring another consultant Be streamlined consultant Thank you lois for sharing Director's reports anybody have any directors communication or Anything relative to the future board of directors meeting agenda items Steve I have something that both addresses future agenda items and um an additive part to what lois just reported on for smig one Please go pro Okay, share that with us lu um couple things first of all real quickly We are currently developing our significant and unreasonable statement that will drive us once once we start Putting together a straw a straw man for the ground water Groundwater sustainability plan And then we start going into the gsp We'll probably have a rough draft somewhere in the september october time frame So if any of the directors have any input they would like to include For the gsp or the significant and unreasonable statement now would be a good time to share it with either lois or myself and then the second point is that um Maybe what we need to do since we're getting into a critical phase of making decisions For the santa margarita groundwater agency Is to put on the agenda Meg was so that we can talk about it and report on it at each board meeting. What do you think? I think that would be great And discuss it perhaps Absolutely Very good suggestion I do have a question for jena, uh, the Steve regarding that in terms of providing comments to lois or lu Gina is that possible for us to do? it would be It does raise some Concerns, um I don't see a problem simply having Perhaps a staff member compile comments from various directors. I wouldn't advise the directors to communicate among themselves about comments And rick, I hate to volunteer a staff member for something like that, but We I thought I thought we discussed this and and that's what it came out of this um Kind of minute order that the Santa margarita groundwater agency was doing that you have in the back of the board meeting recap because we didn't want Them are board members that are on sigma to take to come back and get direction from the full board I thought we said I thought we would avoid that and just try to give updates on what was how Happening Why don't we want to give direction? I'm sorry. I don't understand. Well, that kind of came from a discussion I think we had would with council And director ferris and director henry a while back that You know for for the our directors that are on sigma To vote they wouldn't be taking direction from the full board That's right. Yeah, what what we I now I've been calling that discussion what we What I advise against is um Having the two directors who sit on the smigwa board Coming back to the full board For um to obtain direction in terms of how to vote on the smigwa board, but It would be good to have some way to Create collective comments on the part of the district For purposes of the gsp's not talking about like directing smigwa directors how to vote but um That it does create some problems in terms of communications and brown act and one way to deal with that We need to have like a staff member Collect and compile the comments Are And that's what we kind of came up with this you know the board meeting recap That we could bring back to the board discuss what happened at the previous meeting And not looking for direction Are you saying that the board members then would be prohibited? In our role as director From providing any comments or opinions or what have you about the direction that the santa margarita Uh Groundwater agency is heading in During an open board meeting I think I may be able to clarify this. I think we're actually conflating two different issues one was um Dealing with an issue of tying the hands of the smigwa board members in terms of how to vote And I'd recommend against that but We can have discussions of the full board about what's going on at smigwa as uh district manager rogers described As long as it's agendized And and so lou's suggestion would be able to be done then where we could agendize it review it comment Provide opinions what have you as long as we're not saying the loas And and lou you have you must do it this way Right and the initially who I was responding to a situation where folks may be circulating written comments among the themselves of course that creates a brown-eyed problem because it's being done outside of a Regularly noticed meeting. Yes, of course, right, but we can have a discussion At a meeting where comments are collected and compiled etc as long as the board isn't attempting to vote on how The smigwa board members vote Thanks for that clarification I could work with counsel on an uh on an agenda item for the next agenda Uh kind of based on what lou once uh was talking about and a recapping of of the meetings Um, we can work on an item to get this on the agenda If you're if this sounds like a great idea does that work for you jenna? Yes, absolutely You two loose director first, but uh, yeah, I just like to add one thing one of the reasons why I suggested an update at a board meeting is because then Jean would be there. So if we do get into we do do start putting our toe across the line She would be there to to force us to take a step back So that's kind of why I suggested that does that make sense jenna? It does of course, you know won't be a privileged or confidential discussion So, you know, we'll just have to navigate that as best we can right But my idea was just to ask and to give a summary allow questions to be asked But no decisions to be made does that make sense? In other words, we're just taking input Yes, absolutely Yeah, I get the picture Lou Could I say something? sure We need to be careful because if I vote no on something or if Lou votes no on something Um it we could kill it So we need to be careful about what we're doing Because something came up now a few months ago that I didn't like questioned didn't ever get an answer and I made a comment I and it was about the The facilitator I I made a comment about if I voted no would just Get rid of the whole thing And I noticed that Of that huge group a lot of them didn't even know that I think there's only six of us Who have that kind of power? Two from scott's valley two from slb and two from the county I could be wrong We need to be very careful about What when we're talking that we know what we're talking about and how important it is Just Just what I'm thinking that's why we put bullets in your gun lois So it's a good thought lois. You're absolutely right yeah Okay, and uh as far as informational material goes we have uh a coronavirus article from the center cruise so Y'all can read it if you want to Other than that. Do we have any final parting comments from any of the directors? Or staff Or the public If not, I'm gonna adjourn this