 6 o'clock, the bell rang, the clock fell off the wall, but the whole thing's a good day. So first on the agenda is actually to complete the agenda. I know Greg wanted to add. I needed to add in executive session for ongoing legal matters. Okay. Executive session legal. Anybody else have anything else they wanted to add or address on the schedule this evening? Okay. I'll move the agenda a little bit. Second. Favorite. And first on the agenda is public comment or inquiry. So this is the time of anything that isn't on the agenda for this evening. Have any comments or anything you'd like to bring up? Water. Okay Dylan, why don't you take us through what's going on? So this place right here, third and more drive, went from $75 a quarter to just under $300 in a matter of a quarter. And then I recently purchased finally monuments. Same with that fixed rate. This place, there's a sink or toilet in the place right now. Haven't used, you know, hasn't since I bought it. And as far as over there, haven't done anything with it. There's one toilet, one shower. Just kind of wondering how it would be that much when I'm not even using it. If any at all. So these are properties that you just bought that you recently acquired? Yeah, well this is what I wanted for almost a year now. And I just bought a month ago. So you're going through some renovation phases right now? Yeah, yeah, I just picked them up, you know, something to do with the wintertime. So I guess just to kind of give you a little bit of history of what we've done with the water over the last several months. It's one of the issues that we had, one of many issues going through the whole issue with how expensive our water has been in the town. Was assessing, well, first was how much does it cost in certain instances for our water? And one of the things that come up was the vacancy rates that we had, or water rates in certain buildings. So there were vacancy rate before it was just kind of a $25. If you weren't using water, we were applying a vacancy rate of $25. And that was both on the commercial and on the residential end of things. And going back and looking through it, it cost us roughly $80 a quarter for what we call fixed rates. So that's bringing water supply to a residence or to a commercial building. So basically to the curb stop. So that's what we called the fixed amount. So there were several, mostly on the commercial end of things, but there were several accounts in Bethel that were on vacancy rates that weren't necessarily always vacant. So you know what I mean? So what we did is we tried to get the system to vacant. So what we looked at first was on the residential end of things, it's pretty easy. If someone wants to call up. So let's say someone is only here for six months of the year and they don't want to pay for six months worth of water. They can call us and put their home on a vacancy rate. So what that title before was just calling the town and say I would like to be put on the vacancy rate. And we used to do that $25. But what we found out, two things. One, we were charging $25 and it actually cost the townspeople about $80. So it was actually costing the town money to put someone on the vacancy rate. The second thing was people aren't always truthful. So we found that some accounts out there were on vacancy rate when they were actually using water. So what we did is we updated our policies and when we went through we looked at what the fixed cost of water actually is. So we figured it was about $80. So if someone wanted to go on a vacancy rate, we're more willing to do that. But now we want to make sure that if you're on a vacancy rate you're not using water. So what we've done now is the vacancy rate actually went to cover the cost of water, which is $80. Or right around there. Or a quarter. Based on one EU of service. But at this time what we do is we actually charge that owner $25 fee to go out and turn the water off. So if you want to go on a vacancy rate, we're more than happy to do that. But we're going to go out and physically turn off the water so you can't use water in your building. And then we're going to charge you the $80 vacancy rate plus the $25 fee to have our workers go out and do that for you. So on residential it's pretty simple because they have a curb stop and you go out and shut off the water. The thing that became difficult in looking at the commercial and things is you may have a building that has, let's say someone has a building that has five apartments in it. And say two apartments are operational and three you're doing work on. Well we can't go out there and shut off the water to just those three. So we have to either shut the water off to the entire building or not. So what we determine with the commercial buildings, because there's only one point of entry, is with the commercial that we did not give an option to do that with the commercial and the things. Just because there have been some ones that have more or not as many users using it. So on the commercial end of things right now it's not. There is no option for a vacancy rate. Now just kind of looking into yours a little bit, one option that you do have is we are the water commissioners of the town. One thing we do want to do is we do want new business and we do want to see renovations and having you to be able to get tenants in. So one thing that I would recommend, probably what you could do Dylan, is you could come back to the board with a proposal. So our next board meeting is two weeks from now. So what you could do with your properties is you could put together a proposal and say, right now I'm proposing renovating these buildings over this period of time, whatever that might be between now and December or now and June or whatever it is, and you could ask for a grievance on that if you want to go that way. Yeah. Because it's challenging. Right. So on the commercial end of things we didn't do that just because, you know, you get a large building that has five or six apartments or multiple things going on there. You can't just shut the water off to just those couple of things, you know, and shut off to the whole building. Yeah. It would be no different than someone wanting to renovate a building in town that we give reprieve from time to time or even in some cases small loans or zero free interest loans. So I guess what we're saying is you could get together a proposal for the board on probably doing on, you'd have to do it per property because you own multiple properties, you know, maybe on, you know, over the course. This is what I'm doing, you know, I'm renovating into a whatever, a three apartment complex or something. And this is the time that I'm looking at a vacancy rate, you know, that we could go out and shut off the water for it. Maybe we could make a special one. Are you asking to, you want to keep the water going though during your renovation process? I would assume. No. I don't need it at all. Oh, okay. Oh, okay. I don't need it at all. Okay. Yeah. Great. Do you know how, how did it go from 75 to, do we have any? On this one? What really happened was both of them once the new ordinance went into effect, the vacancy rate went away. So he's being charged off of what his EU calculation is now. Okay. Yeah. I think with your other property, what happened was we found that there was actually a rental apartment there on the monuments building. Yeah. It's a commercial building and a rental space, right? So it's, right, right. So it's got one, kind of one, one unit against, right? So, so that one, the EU actually calculation was, went up. Because we weren't aware, they, in the past, they weren't aware of what, what was really happening there, I guess, and we found out. So we calculated the, the EU off of the use, the, the small dry goods is what it actually would be plus the one unit of rental space. Okay. But if they're vacant, it, it, the problem went now is that it just doesn't qualify for vacancy because it's a commercial project, commercial property and not a residential property. Okay. And that's why he saw the increases because the vacancy rate was no longer valid. Right. So he saw the full EU calculation in the bill based on that. And I guess I would have to back up. I don't think that the board necessarily would allow you to go on to a, at this point, go on a vacancy rate, but what you could do, you could pass the board for grievance for that period of time. You know what I mean? So if there's a period of time, say, say you're going to do work to a building for six months and you're saying six months from now, we're going to have this building fully renovated and have tenants in here. So you could do a grievance of six months. So whatever your charge is over six months, you know, if that's $1,800, you could ask for that grievance for your bill. You know what I mean? Yeah. That's what, we wouldn't be able to actually put you on, on that, but you could ask for a grievance. It would be no different than the business owner wanting to do renovations. You know, just a couple, a couple of basic costs. Right. What he's saying is you can't go on vacancy because there is no vacancy for commercial properties, and multi-families and commercials are kind of the same thing. But you could ask for a grievance from the board. Right. So is this a process? A commercial multi-family property. This is a commercial multi-family property. Yeah. So multi-families and commercial properties do not qualify for the vacancy. So you wouldn't get vacancy. You'd still be charged, I think, what Chris is trying to say, the normal rate, but you could grieve that amount. You guys just have a flat rate, no matter what you're using the water recently. Yeah. You mean what about meters? Do we have a new meter? No. A meter would cost you more at the end of the day because you're going to pay 86% of the costs that we see are fixed costs. They're costs to get the water to your tap. Whether you choose to use the water or not, that's the consumption part of it. But about 86%, 87% of the costs that the town incurs are just the costs to get the water to your tap. And those are fixed costs. So we've had this discussion before, but if we ever went to meters, even if we did meters, everybody would still have to pay a fixed charge, which is typically the fixed cost. So you pay a base rate, which would be all your fixed costs, and you would pay a rate for consumption on top of that. So at the end of the day, the meters are not going to save people money. They're going to show what the consumption is, but you still have to pay to play, I guess, is the right term. So I'm saying, like, society has got one bad remark, one person versus the same family that almost got five kids, two dogs, three cats, you know, and I'm thinking the same way, is that guy versus one tenant? Right. Well, that's, so what we use there is the state of Vermont water supply rule has given us recommendations, or gives cities, recommendations that, for towns that don't have meters, so they say, we recommend this is the methodology you use to charge people for their water, based on what we think the consumption is going to be. It isn't an exact science, but we've also, at one court cases, that say that it's the best that we have available, and that's based off of this EU calculation, and that's how we calculate, and it's based on the use, more than, like, how many fixtures you have, or how many people are in it, things like that. It's based more on the use of the building, not the bedrooms and things like that. I know, it's a head shaker, it is, it is. But at the end of the day, that's what we have, and that's what the state has recommended that we use if we don't have meters. If we had meters, it would be sort of the same kind of thing, there would still be a base rate that would have, everybody would pay a base rate, but then you would pay for your consumption on top of that. I don't want to pay, obviously. 300, it went from, well, 600 a year to now, between the two buildings, they're going to have over $2,400, and it's super wide. I mean, that's astronomical, and that's almost 200% young on what it was. So, I don't want to pay anything. I'm curious, I'm curious what you were paying before what it was based on, because I think what the new rate is based on... This was on the vacancy rate, because I was paying $75,000 for it. Yeah, so that's why it's such a huge jump, it's because you went from a very, very low, low rate to an actual rate. You went from vacancy to a real rate. That's a little bit. It is actually vacancy. Right, which is what I think what Chris is saying, yeah. You know, when you bought through the data, I think it was actually vacancy. There was no law there, and I don't understand it. Right, but I think Chris's point is that it doesn't qualify for the vacancy, but there are ways to get around, at least while you're remodeling, not paying your full-water bill. I think that's where you're going with this. Right, so I think the first thing that you'd probably want to do is figure out being that you aren't renovating and the buildings aren't habitable at this point is to actually figure out what the... what those buildings are going to look like so that you're getting charged in front of the EU, right? Because, I mean, if you have, like, I'm just, you know, if you have a building that has... So this is, I can tell you, if you have the opportunity to have four houses. So you have one house and two apartments. So you have two houses, four houses. So the way that the EU, and you and I should sit down and go over this EU thing because it's a little bit convoluted, but right now it's based off of the units that you have. Regardless of how many bedrooms or bathrooms or anything, it's based off of per unit. So if you've got an apartment... It's based on just an apartment. Exactly. Whether it's a one-bedroom or a three-bedroom or a four-bedroom, it doesn't matter. Now I'm working on something. Be patient with me. I'm working on something, but right now that's the way that the EU calculation works. That's the way the state has recommended we do it. So the commercials will be from there. Apparently, the commercials will be from there. What's that? Flat. So again, we can sit down and go through this if you want, but there's an EU calculation for your unit, the residential space, if you will, and then there's a calculation for the use of the commercial space, which is like, depending on what you put in there. So if you put in a kitchen with sinks and stuff, it's going to be a higher EU calculation than if you just had a store that was selling, you know, whatever, jewelry. Or say the building currently has a bathroom with sinks and stuff, and it's not going to be that way. You could work with that, you get that stuff out of there, and you'd be charged with a lower EU. No. It doesn't matter how many fixtures. Definitely. It's odd. So I guess the suggestion first would be to get with Theresa. Yeah, we can sit down with you and go through it all. Right, and make sure that we are currently being built. So let's do that first. Yeah. I guess I'm going to have to see what per unit is. So I guess it's going to do to the 10 bedroom, one floor, 50 people are showering, and I don't see what I have to say because that guy, you know, when I got one lady who was living there with the office. Right. She's not home, she's working with it. You know, it's just... Well, come into the office and we'll go over what your EU calculation is. Right now it's per unit. So if you've got a building like that and it's got five units, you know, five separate living spaces for a separate family living space, it's five. Each space is a one EU calculation, regardless of... What is the charge for an EU? An EU is... What's the... $117 and some change for water per quarter and $160 something for sewer per quarter. So that's it. And everything's based off this one EU calculation. And then everything kind of goes from there. We'll have to sit down. It's tough to follow sometimes. Yeah. So I think the first thing, Dylan, is to get with our town administration and make sure that you're being built correctly, as well as that, you know, your vision for the building and their vision for the building part of the building match. And the second part is, you know, like you were talking about the vacancy. So if you're doing... If you're remodeling the building and you're trying to get it, because we want people to come in and buy out the buildings that are vacant and we'd like to see those as apartments or something else, that's great. And we can't put you on a vacancy rate anymore. But what we can do, like I said, is you can figure out a proposal and you can come back to the board with your proposal of, you know, a grievance that you'd like, you know, during my remodeling phase that's going to be this long. You know, I'm grievancing this amount of money for my water and sewer, you know. The new game has come to shut it off. And then when I... We can, but we're going to charge you a... We can't, with the commercial buildings right now because there's no vacancy rate. So if you shut the water off, you're like, you can't stay okay. You don't need the water to shut it off. And then when I get it done, I'm like, okay, I'm ready to water it. Right. Because the commercial, what we ended up doing with the commercial units is it's based on the potential of that building. So, you know, if you have one person in the apartment, but you're remodeling four other apartments inside that building, it's based on the potential of that building. Those fixed costs. We're still delivering that water to the curb stop regardless of whether or not you have your anything on and you're using anything. That's where those fixed costs come in. We're still, we as a town and the users are still paying to deliver that water to that curb stop to be available to you regardless of whether or not you're using it or not. And that's that fixed cost. And another thing, if I want to, if I want to burn that 300 dollars amount of water, it's going to run 24-7. Are you going to start to run for that? But if I just leave it on my hand and walk away? No. Okay. No, but don't do that. It's a lot of kilometers. So, but what you ought to do is just get with Greg and Therese and figure out, you know, what the, you know, if you have a reasonable timeline to remodel the building, you know, and ask for a grievance of a period of time that has a value to it. It's whatever they decide. It could be up to the board at that time. So, it could be yay and nay or it could be somewhere in the middle. This place over here, the water's on. So, I mean, I guess we want to, but, I mean, I think it's a little aggressive for amount of people. Sure. 300 dollars is a quarter of what we got in 400 dollars a year. I didn't expect that from the possible. You know, I just dropped 15, very big taxes and 17 hundred dollars in water. They bought it because, you know, they bought it. Mm-hmm. And then I get hit with a $300 report. It's like, you used the problem, you know. And it sounds like you went from a vacancy rate to now paying for the EUs to have the potential to build a new one. You know, unfortunately, what we had found was, on the commercial end of things, is there was just, there were accounts on the commercial end of things that were being taken advantage for a long-distance time. So, at the end of the day, what happens is somebody's got to pay the bills. So, the users end up paying more. Sounds a lot like socialism. Yeah. Well, it's, you're on a water system. So, you're a user on a water system. Yeah. And the users pay, it's an enterprise fund. So, the users pay, the taxpayers of the entire town don't pay for the water users. They pay for themselves. So, the concept of what we're trying to correct is that people are, in essence, stilling water by taking it without paying for it, that, that loss of revenue has to be paid for by somebody. And it's the users. So, Well, what we're trying to do is reverse that and find all the issues and repair all the issues so that we're not losing all that water illegally and in that way, so then the users will, are not paying as much. Does it, does that make sense? If it's being stolen, it's still being produced. Somebody produce, we're producing it still. Right. Well, there's a combination of for a very long period of time and that's why, you know, if we follow the town meeting days and the budget and things like that, you know, one, we found out that we really didn't even know what the cost of some of these things were in the town. And then we wanted, you know, then we had a hard time of understanding why we were missing budgets every year. Well, it was things like, you know, this is one example of a lot of different things of, we had no idea that, water cost this much, you know. So we've been given, we've been given accounts for years that they wanted to go on a vacancy rate. It was this $25 fictitious number that somebody made up many, many years ago. Well, then we, then we found out that $25 didn't even cover the cost, you know. So if Dylan wanted to go on, you know, if you wanted to put your account on vacancy rate for $25 a month, it was costing everybody, you know, $90 a month had that done, you know. So these are some of the things that we've been trying to do to get the budget, so it's whole. But, going through that exercise as well, we found out there was commercial accounts that, you know, this person wasn't supposed to have water. So. What was the cost, as far as pumping it up to money? It was probably 30 grand. Right, but there's, yeah, but there's maintenance costs. We have costs for labor, we have costs for chlorine, we have costs for the state, the state charges us to pump water. I can show you all the fixed costs. We've got them high-demised out. Yeah, it's, it's significantly more than you would think. Just shut it off to my place and I'll see why they need to charge. If I'm not using the water. The water. It's still the fee to deliver that, to make that water available and to deliver it to your curb stop. It's a fee to, kind of a pay-to-play. If you want to be part of the water system, which you have to be, there is a fee to kind of be part of that system and to have that water available to you, whether or not you choose to use it or not. And that's our, again, that goes back to the fixed costs. Even on the residential area where we are, we do allow for you to do that if you have a residential property. So if you want to go on vacancy rate at your home, let's say, you're still now you're going to pay about 80% of your bill. Correct. It's not going to be, you're going to get about 20% reprieve, but you have to pay for, you know, the person that came out to shut off the water and turn the water back on, you know, so. So what's, like, I'm saying, the next person is counting me. That's a three-unit, I mean, I don't know if you can get it. Three-unit, five-unit. What are the other things, the same rate that I am at the commercial place? If you have another, let's say there's another apartment building that has three units and that they're paying a three EU. They're paying a one EU per unit, same as you are. Now, if you have more units, you're paying more, but. What does it look like, say, it's my storefront. That's my storefront, I guess. We need to sit down and talk. I guess so. Yeah. Because a lot of those iffy things, I can tell you, I can show you the table and the methods that we use. There's very much flexibility on that. There, in the interpretation of what your use is, there definitely is. All right. And I know that's confusing. I'm telling you, that's something to throw over there. We're not going to do that. Right. My life right now is going to get. Come talk to me. Yeah. Come talk to me. We'll sit down with it and I'll show you where you're at. All right. And we'll show you where you're going, too. Now, as far as my model now, it's up into the 24th. If I get it, the previous isn't everything together before then, it's going to be, I mean, a drop, 600 bucks. And then, go from there. And I think it's not dropping 600 bucks. I mean, the best thing would be, our next, 24th. Our next meeting is on the 24th. So, probably the best thing to do would be to actually go ahead and pay what your bill is and then ask for grievance from the board. Because then you could, you know, either your account can be credited or we'll write you a check. Either way. If that's the case. Right. So we can, we'll make it work or what they allow for. As far as the grievance is right, I would just get a proposal and a B per property. So, if you're talking about this property there. This is about that. That one's got large. Yeah. So, just talk about what the property is, what you plan on doing with that and what that timeline might look like. You know. And then, based on that timeline, what the value of that service that you want to grievance. So, if you say it's $300 a quarter, it's going to take you four quarters to renovate this building. Then you're asking for $1,200 thing. You know. To be grievance during that period of time. So, because the thing is, you get some people, some people come in and buy a building and, you know, go right to town and eight months later it's, you know, it's fully operational. And then some people buy a building that has five units of that. They get one running. They get one running and then four years later the other four are still hanging out there. So, you know, we have to kind of see a proposal and know where you're going. Yeah. And with both these, we're going to try to do both at the same time and start calling it stuff, you know, you know, and it's definitely great. I mean, we'll want to see improvements to buildings and bringing in, you know, either making more housing or commercial sort of front-end and things like that. Sure. Yeah. We're going to work with you. That was when I was there. Yeah. Yeah. Jim, Greg and Theresa, they'll help you on that end. They can even help you to bring a proposal to that end. Yeah, we'll help you, huh? Yeah. Yeah. We'll just need to get something in by, you know, a couple of days before. Oh, we'll talk to you. Just come in. Come in and meet with Theresa. Yeah. All right. Don't sweat it. Nice going. See you down there. Take care. We could almost always have water and sewer on the general. Yeah. Yeah. It always comes up one way. In the EU calculation thing. Yeah. Do we have anybody else for public comment inquiry? This is done. Anything that's not on the agenda tonight? It's out. Yeah. Perfectly. Anything that's not water or sewer related? Yeah. Yeah. All right. So we do have an appointment for 6.30 with the Recreation Committee. Cool. It looks like we had so we had we talked with the Recreation Committee it was about a month ago. About a month ago and two months. Was it two months? Yeah. It seemed like it was that long ago but there's meetings to live by. So we've been meeting briefly off of August and so we've been back regularly and so what we've done since we've met with you and and in great possible uncover that that our next time was supposed to be finished in two years. So we knew that we had to kind of do a new master plan because the other one expired and there was a lot of feedback during the summer about how important the field was that people used it a lot that that we used to leave adequate green space for the Recreation Program activities during the summer that people wanted to save the hill that that there was an excellent use of the space here, the parking lot which families of young children don't use could go for different other things that we could have create a cohesive play area where parents and guardians could watch their children nearer so we could make all the playground equipment closer and then we also we know that we were working on a field by tree hours from the school to the Rec Center and then by moving the skateboard part often though it was safe by sliding and it would probably better for the noise factor further from the neighbors of the Recreation Center would be so noisy for them so so we kept meeting and going over different layouts and different things and tweaking and looking at possibility of changes that we could make of a new master plan and this is what we came up with we have if you notice the skateboard park is closer to the end far end and closer to the border of Kacang land over there the tennis court still gets this more south exposure but it's more in the field closer to the street and then the middle is can be ice cream and basketball and then the swings the monkey bars monkey bars are there now to be new so the climate structure and all of that will be the playground so that's our new our new now we do have some concerns about the tennis courts because there's telephone and electric lines under where we wanted the tennis courts but they they say they can easily be moved so hopefully that can work out so what we want to do if you approve of this new one we want to go before the development review board to their October meeting and get this approved so we can not be delayed and keep working on this now it seems like from the time of the red glass time so when we did the we had the master plan before with the permit the permit wasn't the permit was set for so that it was only constrained us to a two year time but with some language it would be the ability to have that because this would be a conditional use permit you can set any conditions you want say 10 years whatever you want but the original permit like every other permit in town it says that all elements have to be constructed and all the elements of this map had to be constructed within two years and that expired like a year ago I think so they're having to go back we didn't know it was only for two years we were unaware of that and so it would go before the DRB we wanted to have some sort of 10 year conditional plan and then with this with this new plan would there be a narrative that would be provided with it on what the sequencing of the work would be so I mean is the committee thinking that it would be skateboard part, basketball court, tennis court so would it be in a different sequence definitely with what I push and with the skateboard part and fundraising for that and then we also have somebody that is willing to do an ice skate ring for free so while we're doing the skateboard part we could do ice skating ring or the basketball and ice skating ring that could be a possibility going forward as we're doing the skateboard part because the offer is no charge to us for the basketball ice skate ring would be so when I met with the REC board I think what you're asking and we've kind of talked about before is that if this were to go through and be approved we would sit down with Theresa, myself and the REC committee and go over a capital improvement plan so we had a long range plan that showed I think that answered your question next how the funding was going to work what a sort of a time because you know those capital improvement plans can move a little bit but what that allows for the board to do is it allows us every once in a while to check in with you to see if things are going and how we meet the timelines is that going to fit with the budget so we had discussed coming up with a long range capital improvement plan if this got approved so we would know the elements and then the board could choose which element they wanted to do next so we would check on the funding and make sure the funding was working correctly and that the money was being pulled or should be and we would plan in how financially a little better than we have in the past because I think maybe some of the reasons why we missed some of that in the past is we had this plan where we didn't really say exactly when we were looking to have these deadlines of what else or this and that we just said this is our huge plan we put a permanent and went about doing it and when they did the original master plan they did give us costs well we didn't know that there was a timeline we didn't know well we had also discussed in one of our last meetings we would like to get to a point where okay we fundraise we have all the money for the skate park we're working on getting that built moving forward okay let's now start putting our energies toward this there's no reason why we can't start looking at this as a two tier or three tier project and have multiple things we'd like to get this done we don't want this to be a forever ongoing project so that's kind of our goal is to now start looking with the campaign fund see okay these are the grants we can apply for this let's put some of our energy toward that and while we're doing that one of us is also going to be working on this because we all have different skill sets and different interests and we can really capitalize on that and in that way as you're allocating as the board is allocating money to this fund they know what it's going towards and we all know what it's going towards that's been a bit of confusion that we've had here with money towards I know just at the board level any time you have a narrative deal with the schedule with some milestones of this is what we're looking at having this completed by and the taxpayers are excited as well if you say coming in 2020 the basketball court people start looking forward to that basketball court and then when they hear about fundraising they're more apt to get involved and allows us to know that by this date we're supposed to have a basketball court so then we can check in and see how is the basketball court going or budget law do you still have the funds or A we're behind because it costs a little more so does this master plan go before the taxpayers? no well yes it's a public it goes to the development review board so it's a public process from the very beginning so we would warn it like we would normally do it but are we okay, do you think October would work? are they okay for October? yeah you can talk it's okay so it would be a completely public process from the beginning to the end so they would have an opportunity everyone can come and have an opportunity to speak about it to the DRB and the DRB would be looking at the logistics of placing these items they're going to fit in that place the setbacks lighting the condition of use process it goes through all of it they would start over from the beginning so it may take them they may have one or two public meetings to get input and discuss it Greg what you're saying is you wouldn't start working on the sequencing of the field until it gets through the DRB process so we're doing an initial review DRB is doing a morse and then you'd be working with the rec committee to come up so the idea was to before we take the time to take this to the developer review board we want to make sure that the board has, we have buy-in from the board or they have buy-in from the board that you guys are okay with this because if we take it and it gets approved and it comes back to you and you say well this is a stupid design then we're car for the horse so the next step would be yes through this through the public process and everything they do if they say yay then we actually would go back to the architect and have this drawn on his set of plans so we have an actual yeah so we've reached out to them and they will for a small fee they can revise this the next step would that would start informing actual costs at that point at that point yes by the development review board I believe it's 45 or 60 days I can't remember there's a window of time that the applicant would be us has to come back with a formal drawing that meets the requirements of it because there could be conditions that the development review board might have put on the plans or something like that so they have to, within that window they have to bring us back an actual drawing done by an engineer or an architect that we would then approve and that would be to have the final approval so then I would trace and I would get with them and we would start looking at the long range how do you want to how do we want to stack this up and how is the funding what funding is out there and how much are you going to ask the talent for and just like our capital plan we do for highway equipment we add that money up and we keep it might take two three years but we add to it add to it and eventually you get to where you need to be to build the product and that's the idea so this isn't to scale right so the basketball court is same size as the skateboard part in the neighborhood in the neighborhood 50 by 100 I don't remember but it is drawn and it is proportionate okay can I invite you to the board have any further questions any other stuff what do you find when you end up with a square footage it is drawn as 5.8 square feet I don't know what kind of work you guys are doing the other the other builder we are looking at is Michael Parker and he was able to produce a very good design with less expense than so we are looking at him as the builder and if he can do better with funding that we have we want to know if it might be okay to do 20% bigger 20% smaller we would specify a square foot plus or minus some percentage that you guys are comfortable with and I think something we need to clarify during the development review process and even maybe here is that the intent of this drawing is that it is a generalization of what is supposed to be there it is not meant to be to exact scale to dimensions just because on here it may say that it is 50 by 100 that doesn't mean that it necessarily has to be exactly 50 by 100 this is kind of a place keeper if you will the conceptual idea is it is not meant to be the exact dimensions of what we are proposing just close that is part of what the DRV will get more involved they might but even the other one that they did looking at the minutes I don't think the intent was to and that is not really the intent of a master plan it is more of a large scale kind of a conceptual idea it is not the engineering work down to my new amounts what are these things and what are they going to look like at some point you get to the point where somebody has to say well a tennis car can't go there because of this or that or you have to move a little bit to this way that basketball court is not going to work it may have to be shrunk a little bit the piping is going to be such and such whatever the plan before was for the tennis court was 20 by 120 there we figured out we could do 100 by 110 for this again this is a concept but the footprint will fit in that within their own clothes one more question can I ask you a question do you want to fill out the zoning permit application similar to what you said exactly they have got the application so we'll fill it out as if the board is okay with this kind of concept we'll move forward pretty quickly with it and I'll basically deny it and then we'll get to the DRB right away I think the most important thing you know here we've spent a lot of time with your feedback with the feedback from people that came to the pool all summer long people who were excited about the skate park who were maybe not as thrilled about the tennis court or people who work we've really tried to take all of that feedback into consideration and really spent a lot of time please everybody you know trying to do the best we could with the site that we have with the things that people have requested over the years that they wanted to see there and then still be very mindful of green space which in my opinion the first master plan really didn't take into consideration keeping that really quality green space that people really wanted we're pretty excited about this design and really hope that people will support it because we've put a lot of time and thought into this it's a treasure over there we're very fortunate a lot of towns don't have a wonderful treasure like the recreation center and we have a variety of interests that we're serving and with the variety we're serving and having such a treasure we do know that and that's why we've been meaning legally since we met with you we just have a strong sense that it would be such a plus for this community and and we have had lots of good programs we have a good program this summer with the pool we've had upper-value matches and brought people in that use their businesses when we had tennis matches here so and we have people that instead of having skateboarders on you know, on the street here and people with businesses have the signs that they have saying do not skateboard here you know that we're really working hard to cater to all the interests and have a really good good wonderful center I would just say you know when the plan gets finalized this is the plan that then it's kind of a combination of building to plan as well as building to budget and the way I just I was probably around for most of the last sequencing of work and it just seemed like we had really good momentum and then we got to the skateboard part it just kind of it fizzled out the way because I was building the budget for the skateboard part and once we had the budget and it was we think it's going to be XYZ and then it turned into another whole thing all together and then opening so it just kind of like it went bigger and bigger and it took a lot of time there's some reason we got the grade levels with different I apologize or can apologize we got derailed by looking into the California designer and I know you know can't that's sort of derailed and that's why I think it's really important it might take a little more time up front but it's really important just like anything you're going to build sort of schedule granted it doesn't have to be exactly wait for the month but have a grand scheme of what we're looking to put together in a sequence and then you can start back with Greg and Teresa's help on budgeting for that and then that way you can plan it out because if you don't have that in that plan then you're just going to be chasing your tail right, we did that and we thought that we had a timeline because if you look at the town report and our proposal it was the skateboard park that we built in the fall of 2018 and we did have a timeline and I think what's going to help this is going to be more involvement on my end and Teresa I think that's a big factor we're going to be intimately involved you didn't have that before there's a lot of checks and balances in the plan that you can put together that makes sense are there any elemental pieces to this that you have any concerns with that would keep them from taking it to the development of your board? I don't have really I'm assuming it will all fit logistically and it will work out in the end there will seem to be the critical elements that we keep hearing that folks like to see I think it's nice to see the basketball court on there I know I feel with a lot of questions in regards to that we had talked to you last time about the basketball court or slash skating rink or whatever that might be a lot of people were talking about a lot of the talk at that time was the skate park bigger and bigger and there was some of that talk of the green space it was really confusing this area that had been marked out for the tennis court not that was the skate park there was this big buzz and it was based on I didn't expect to be honest to me this long so basically we would love a timeline she wants to play tennis I don't want to play basketball but it definitely is it's a great asset of the town as Randolph is seeing right now with their asset over there having to shoot the pool will there be a pool again will there not be what will happen it just makes our asset worth more money or be more valuable to us being the neighbors and as through the Friday night activities and things like that over there it just shows how interested townspeople are as well as some of the non-townspeople of attending over there so any other comments? questions? we'll see you back after the DRV process we don't need a motion but how about a thumbs up? okay give me the application as soon as you can and we'll start moving on it next that I would like to say is you talked about grants and everything and we have a water conservation fund that a grant that Greg and Julie said are going to work with us the pre-application is October 15th and I just want you to be aware and have a thumbs up or whatever that we can go forward on that what will that grant be going towards? it's going for the skateboard it's a matching fund they use the funds that we already have I'll bring it to you later but we've got the pre-application and it's just basically a place over that alright and then once we come back from the DRV and meet with you guys can we can we tell you about who we want to work with and you know the person we want to construct the skateboard part that capital plan so DRV October try to get October we may have to do two meetings depending on how much input we get in participation from the public it may not get through the DRV possibly we've got 45 days or 60 days to get the plan drawn up why don't we why don't we put them on the schedule for the second board meeting in November if they get back in time and to go over what what part are we going over after this the who we want to design and build and get a timeline for that and you want to meet with the board on that or you want to just meet with that process that we'd have to go through for that it's it's it's based on our purchasing policy if it's over a certain amount of money which is significantly over that amount we're technically required to go through a bid process so we would do it it would be a design build I assume is what you're looking for right okay so we could kind of go over what you're looking for for the bid do do you want to see that stuff yeah and I would work on getting you know I would put that out to bid prior to having your your DRV and you continue to fund you know because at least you have that stuff wait yeah there's more funds that are needed to be I think true but I would say don't wait until you get your permit back from the DRV to take the next step we have to wait until we find out some land water and some really fun if we're getting past the pre-application because the only thing I'm just thinking of is you have our budget is going to be our budget that we're bringing forward to the towns folks will be all wrapped up by I don't know that you're are you going to be asking for any money in your budget or are you going to use the funds that are already well yeah because I came to the November when you were doing the budget and I came to the November because what's the cutoff date for having our budget all approved December probably January but we can get it if there's any tweaks to how about the next meeting we can go over some of these things so we can tentatively put them in for November coming back Kelly you got that and October it would be the October 9th it's like the second Tuesday or something and I'll come to the next meeting so we can talk about just assuming this all goes through how we're going to look at the bid process and if we're going to do a design build I don't know if we've got design yeah we've got design right for the most part yeah okay so I'm going to come to the next meeting and we'll go over some of what we're looking for for the bid process do you want to take us through the November 9th I think Kelly would like to I can give you a quick I'll give you a quick background I'll give you a quick background you can correct me if you need to I'll talk to you if you can tell so so E911 who I think are in charge of how we number for our first responders there were some issues because we share borders with so many little towns with I guess in the past there's been some issues with getting there in time and I guess they might have even had a death just recently where they the first responders stopped the address was in one town and when they went to the next town they couldn't find it because it didn't match sequentially it didn't match so the state which is this E911 have come to us and requested that we work with all our surrounding neighbors and sequence all the addresses on these roads that cross over border for border border so Kelly has been working really hard on this trying to come up with how that's going to work and what that's going to look like we have some quite a few addresses in town that are going to have to change so that's kind of the background I think of this I don't know if there's any more you want to add to this so the E911 go together and the most reasonable approach is to start the numbers in Barnard at the general store and work back so they're all sequential to Bethel on one of seven so it goes zero to seven thousand and the numbers stay in order and they know that say zero to a thousand is going to be a Barnard address a thousand to two or whatever would be Royalton and then onward and Dave already approved this and we got Matt Parrish from White River Valley to take a look and he thought it was great I got back today Royalton's approved letter from their emergency services as well so everybody's on board the owners of the properties that have to change it's going to be a lot of work for them having to change their mailing address if they use their physical address as well as utility changes for you know doing non-power and therapy but Bethel only has 15 homes that have to have the numbers whereas Barnard would have the notes and that's why Royalton and Bethel have decided that we would do the change on the ground because we have less changes to make and not fairness to them and we're proposing to have this all together by January 1st to switch over but we'd like your approval because as we said there's going to be some homeowners there's going to be a lot of work for them so there's room for the next has the Barnard select board Barnard how was that do they have a town administrator I spoke with small changes but we are because they're already starting and there was just a few kids for different scenarios and this was by far the most reasonable the easiest process and for like valley ambulance rescue Barnard Barnard this is going to be the easiest for them as well so we're just asking for your support basically so that when we get the calls they're backed up by the board I'm supportive of it one question that came up for me as I was reading through this was obviously this is a lot of time and the infrastructure change is never small how is that being accounted for cost wise obviously Kelly's time across the town I'm just curious how that's her job description includes the E911 coordinator so it's encompassed into that job description and David it's just part of his he's probably not really getting paid I mean honestly it's part of her but it's part of her daily kind of her daily job description so it's not something I believe the plaques the signs that are going to be the applicant or the homeowner has to pay for the signs well actually I think if we can budget for those for next year they're like $5 a piece it's minimal so it's something maybe just to kind of help with some of this transition we'll throw out a note so she sets the addresses based off links and things like that that's what she's talking about there that's the number I'm sure it'll be a small inconvenience to a small number of our residents but it saves a life it's under the right address quicker it's under the right address quicker it's under the right address quicker I mean if it even saves it gets you a house on fire that's you we all went through this when they switched over from the old bus bus numbers too no one would advance and I mean the White River Valley everyone's guide was really really happy about it because the North Road is one of their nemesis the numbers change three or four times yeah well I would entertain a motion to accept the North Road emergency 911 renumbering so okay, all in favor alright well done not unless you want to do you need anything signed for those? no alright next one basically we'll just need a motion tax sales making a motion to appoint myself to sign off to authorize Greg Maggard to contact our attorneys to represent the town for any potential tax sale collection for the years we'll move second alright 10,000 can you go over the motion again Chris is going to sign I'm signing on behalf of the town to authorize Greg to do the work to contract contract with City of Beijing Fletcher to then hire City of Beijing Fletcher to carry out tax sales okay yes thank you it'd be too easy you just let Greg okay do we have a plan in place yet or is that something we do, yeah we've already identified the properties and we're working now with the attorneys I think and this is my first go around with this whole thing but talking with Theresa sounds like a lot of it probably the majority of what gets done happens through the attorneys we don't really do a whole lot so the first step through the attorney at this point will be to identify well they've already identified those properties and the attorney will actually send them each an individual letter addressing that and hoping to bring bring those people forward to do a settlement of some sort so it doesn't have to get to tax sales at this point or at this point it's all going to be through the attorneys and dealt with that way it won't come back to the board hopefully through a few letters to certain individuals who don't have to get to tax sales and next on we have 157 Bear Hill Road we had talked about the reclassification or possible reclassification of the residents which is currently a class 4 highway to a class 3 highway talked about the last the last meeting? last couple of minutes and we had asked Greg to put together what some of the revenue and expense would look like assuming that the assuming that the road was accepted as a class 3 road what that might change our budgeting for the future years break down of that granted these are all estimates and I don't think the big decision for the board is really the cost and the things but that was the one piece of the pie that we had to make a decision on last time I wonder if there are any other additional costs that the time would incur in starting up the first initial use of this road as a class 3 mapping or something like that mapping or if miscellaneous work had to be done to the road well not necessarily because the assumption is like we talked last time that the road would be either approved in some sort of a condition or already that is ready to go there's nothing that as soon as we take it over we have to do something I think the assumption was that the road was already at town standards when we took it over so there would be no initial costs the mapping is actually done through the state so there wouldn't be any cost to that as we changed our mileage each year for our funding we would just add these miles to it so this would just be the most part is basically plowing, grading regular round the road this is just assuming a regular road maintenance schedule nothing odd or anything like that with the weather or with anything just kind of this is kind of real basic this is basically what we budgeted for what we are paid for and how that breaks down per mile so over the last few meetings the last meeting we went over primarily what the what the road looks like currently at a classification of road and then Greg had all the comments of different what either it meets it it meets a class tree now or what it would need to get to a class tree so that was the one over that last time I mean I guess my thought on it is if a road meets a classification then my recollection was it did fully meet it yeah there was I want to have that with me tonight but there was about 50% of the road roughly 50% of the road that met the classification about 50% of the road that would need some work done to meet that classification there was no turnaround yeah there would need to be a cul-de-sac turnaround the road width depth of the gravel there was some slope stabilization in there had to be crowned my thought is I wouldn't in its current form I don't think we can approve it to be taken over as a class or changed to a class tree road I think that if the property owners would have meet the standards that we need then we could consider switching it over to a class tree road but I think to try to approve it with our exceptions is a not the right path to go it's going to break down where it is market promise and the president here by having the roads switched over to class 3 and then we're starting to get a lot of people coming in wanting to do this it's been my experience that most people want to throw up their roads instead of having to be classified into a class 3 well I know since I've been on the board we've had some if anything we've had class 3 roads that have been turned into the class 4 we've gotten that direction on some of them that I can't remember if it was a rustle road it was a road that started off as a class 3 and then turned into a class 4 but most of the road was a class 4 road and why that little bit was a class 3 type of deal I've always been kind of not to start precedence on things if it meets if a road meets the desired outcome of what it needs to be to be a certain classification then it does and it should be made that classification regardless of what the cost might be I mean the cost here you know it's about $1,800 a year on average one year might be a little less, one year might be a little more it depends on how much gradient time we put a little gravel down one year we don't need the next year I don't think the cost and the things is really something in this case we're not allocating to consideration throwing something out but you're saying that if the owner can get it to where it needs to be because the thing that we do is if we allow one person let's say meets everything but one thing that all it allows is either somebody that has an existing road that wants theirs reclassified or who's to stop a developer for putting in a house on a class 4 road and some of it needs class 3 and some of it doesn't and then coming back and saying well you want this to be a class 3 road as well it's kind of a slippery slope there and the standards are also to protect the town and to protect the road down in the future years so it's not they're not arbitrary standards they meant for the long term life of a road and to protect the town to make sure that the town can operate on that road safely so I'm not sure if what your thoughts this road has been an existence for 60 some years long before these standards were established and for the first 21 years it had been maintained by the town we came in and purchased it it was for one year and then they came up and said well no it's not a town road but there was never any definitive action and yes it is a town road no it wasn't my problem was I let it go far too I should have fought this right when that happened but then it was everyone who was alive then you know people who worked on it and did it for a lot of years some of it isn't up to the standards of the new things but this is something that was done by I don't know enough history of when classifications of road came into existence if that was in the 70s 80s before that after that I'm assuming probably at one point there was just things that were a town highway whatever classification of that was there probably wasn't then at some point there became classifications of roadway then at that time towns had determined what was going to be what class that they were going to put money into which ones they weren't and if I had to guess it's probably what happened in your town highway just like probably all of them were and when the classifications came in it got class white at a class 4 based upon some of the characteristics of that road it could have been because it's not widened up maybe or there could have been one person it was it was never followed through I wasn't fooled before that as far as the developer coming in and putting in a duo well the town had a stand so that has to be mad you're looking at something here and this isn't just a little dirt road it's been out there it's done it I just put a lot of money into the road but to take away you know to have to get another foot or two the property really warms that where you're going to destroy and how I have forest management and everything else that takes care of this property and that's in some ways that's why we have different classifications of roads now in some cases when I say we a town may not want that road to ever be driven on with that many cars or something like that a day a road just it's not possible to make it into that size of a road in your case yours is built the way it is if you wanted to add on to it or not nothing's impossible there's a cost point there to make a road white enough or certain characteristics of a road but I guess obviously I want to hear from the board our opinions on I mean mine would be that if it meets the classifications of what we would accept a Class 3 road pay then I'm fine with that but in its current condition it would have to be brought up to a Class 3 standing regardless of what the extra cost would be to the town on our end to maintain it going forward I just want to set a precedent so I'd be against it even if it met up it's not me to go on there but what if it did meet the classification I think that we can never go wrong if we apply the standards you know fairly and evenly to everybody and not necessarily have the exceptions this or the exception for that I mean there's one area where there's should be 24 feet and it's only 16 feet and there is a 30% difference I mean there's some variables here but I think we can never go wrong if we apply the standards fairly and to everybody the same way down the line because then you start setting precedence and then it just opens up a can of worms but if we stick to the standards and just apply it fairly to everybody then we can't go wrong so I would think that if it came up to the specifications that we had and we could look at it again and then apply the standards and go through the process and change the classification I would agree with that even if at one point in time it was looked at differently what we're looking at today is the classification that anybody else could come in and say you made this decision puts us in a sticky spot but if the road has met all of the classifications that are given then absolutely and it might almost be a two-tiered question where the first question is if it was brought to the classification of a classroom road we would accept it and then even if it does then there's an added cost to it so there's an added cost for a single family house on that one road with roughly two thousand dollars a year of extra maintenance to do that I don't know that's part of the next step of the process once we get to that point what I guess with this board is wouldn't be fair so if we said as a board as long as it's brought up to class three standard which kind of sounds like the way the conversation is going that we would be okay with in regard to what the extra maintenance costs would be or are we saying we're okay with it being a class three road if it meets all the requirements but now we've got to think about if it's got cost I mean I guess I'm more in line with the first thing you were saying is we're acknowledging that this would be not an insignificant cost to him to make these adjustments and that I would say that I would want to hold our side of it for saying we'll match you and change the classification if you meet these standards then I wouldn't want to go back on that a year from now and come back with okay we've met the standards and then say I don't want to incur the cost I don't think that's fair and that's what I was kind of getting at the road could have all the dimensions of a class three road and not necessarily be class three you know I mean that could happen how does that happen if it meets the standard the specifications how can it not be considered class three road I mean what are the other considerations that we would say no it's not a class the state statute says that the board has the authority or the right classifying road as class three or four based on whatever criteria they determine it could be it doesn't meet the actual the engineering standards or whatever that you have in front of you it could be that the cost is an issue there is nothing in state statute that I've read that says that you have to if this thing meets those standards that you are required to turn that into a class three road that's not in a statute anywhere now I think what you're going with this is that if it meets the standards why would we not if somebody came to us and they met all the standards and they said I want to do it and they had to meet all the standards to say we still are not comfortable taking this road because of financial burden or whatever it is so I just didn't want to it's easy for us to make a I get your name but I just want to make sure that if we if we went ahead and said that we're well when I say we because who knows we could approve this and it could take four years to upgrade the road and then we're not around here we decide that we're good with the class three if it is brought up to class three specifications so we would be making the decision that if the road were brought up to the class three classifications that it would be honored at whatever point that's done that would be honored like Greg's saying is the board the board you know it's us right now but the board can see or neon and if it meets it you know what I mean I mean he can come back four years from now we're not here and he's got this road all set to go and the board can say you know we've been blowing our budgets and we just can't take on this extra hardship at this point that could happen anyone be fair to dump a bunch of money into a road theoretically we could downgrade the class three road to class four in a day time true I think you could I mean I'd have to look I think you're right but I don't want to preach that until I look at the statue but I mean that's why I'm saying maybe it's a two tiered answer for us is one would be if we agree to move forward if it was brought up well the first thing is does it have to meet class three standards to improve it as a class three road and the second is if he brings it to a class three road to the standards that we still can honor and make a class three road even if it costs the taxpayers an extra $18 $100 a year or if he were to sell the property and the new owner decides that they want to pursue that is it transferable you know there's another question do you guys like to be down the rabbit hole on the this side so based on the I think we can we can give our our group decision and if it takes four years and there's a whole different group in here they'll have to go through the same process that we're going through our piece of the puzzle will be there but they may not they may decide yes or no it's just a chance so does it sound like currently that that the quorum is is that if he puts money, if the family puts money into bringing it up to meet all the classifications that we've laid out for a class three road then we would accept it as a class three road so we got two shaking head and one shaking over head is that something that you would contemplate an agreement of some kind like that I get the question that I would have before answering that is there from what I understand a lot of other roads that are class three that aren't even up to the standards of my group so is the town going to go after these people to make them talk to it so here's where we're in a flux or a gray area is that you've got the what I'm referencing there is based off of our our zoning code and our zoning code was just passed last year I believe I don't know what it talked about before that I'm not sure but my guess is that back when a lot of these roads were built there was no zoning code and so these worlds were built at the time they were built to a class three roadway requirement back then unfortunately because you come to us now we have to reference the current code which is a class three at this standard not a class three yet possibly this standard back 30 years ago unfortunately there's no grandfather I mean you're talking the wrong guy these are the people that can make some sort of decision about that but what they're worried about I think is setting a precedent that because they could say it's great they can call a dirt road up in the hills of class three road they have that authority but if you do that you're opening up this huge Pandora's box where everybody and their sister wants to come up or if they want to build a road so the idea is that they're trying to build to the current standard of the day and there's other roads that you're right don't meet that standard but they might have met that standard back then or they may not have even been a standard back then which is probably what really happened so that's I think that's where we're at and that's why you're getting held to a higher standard and you're right you are because that's the standard of the day that we're working with and it's kind of the same it's kind of like having a septic system at your house you know when your house was put in that size septic system was acceptable and it's still acceptable today but as soon as you do some work on that now it suddenly needs a bigger tank right a pump system and I think that's kind of the same we follow those and I think that's kind of the same thing because now we're dealing with you know our town zoning plan says the criteria for the road back to my question do you go back after roads that aren't up the code no because those roads were accepted as class 3 roads back when the standard could have been something completely different 20 years that my road 21 years that is plowed and maintained as a town road at that time we had a road commissioner that was trying to get all the state money he could so he was plowing everything until there was classification but this was classified as a class 4 road so we aren't going to do that anymore you don't get money from the state so that's why they stopped doing class 4 road plowing and maintaining because the state was reimbursing the farm I mean unfortunately we at this point we can't go back to other administrations that had done at that time and maybe what they did at that time was acceptable and then at some point from that time to this time there's been changes along the way and all we can do at this point the board has the power to do anything however looking at the precedents of the issue itself being the classification of the road is currently class 4 we have made our decision here that we're fine with changing the classification of the road as long as it meets that standard that we do have and it might not have been the standard that was there 30 years ago but it is one now unfortunately it's kind of the same thing of different building regulations now that we're using the septic tank it's kind of the same thing but I just wanted to make sure the board was going to give you an answer that if you were to invest money into that road to make it a class 3 that we would honor that which it sounds like it sounds like you have we could honor it but we can't also can't tie the hands of the future board you know 4 years down the road or 3 years down the road or whatever we can't we don't know what's going to happen down the road what we do know is based on the current based on the current town ordinances that are in place because right now in the right now the ordinance states that if a road has this then it can be a class 3 road but we didn't have that coverage before now who knows but the next you could change I think you could very easily come up with an agreement if you will or whatever an agreement that says the board agrees that if this road were to be brought up to the standards current to the current to the standards of the day which was today right by laws that are in place yes and maybe even we put the standards in there that the town would then accept this road and reclassify this road as a class 3 I would be pretty safe thinking that that would be viable the only thing I would want in there would probably some sort of a daylight clause says it has to be within 10 years or 20 years or 5 years whatever that way if the next board comes in and says forget it we're not going to do it I don't think that they could really do that I mean if the statute says they can go from a 3 to a 4 which I don't think they can but they could if you have an agreement in place that had to write language in it that talked about basically that this that this agreement was valid the day that it was approved and it meets and the standards that it had that the road has to meet are the standards of the day of the day of approval not of the day because that would be the next day and you put some sort of an end date to it I think you would be okay and then and then it would put it on the the owner to bring that road up within whatever that timetable is bring that road up to standards and there would be no way that I would think that the next board could come in and say no we're not going to honor that agreement we could tie it to current bylaws I would tie it back to where we're at today just in case you know in the next 2 years 3 years we decided we want to change everything I'll pave every plastered road I wouldn't recommend any additional requirements that were not of the day I think and I'll have to look at the statute to see about when you classify it from 3 to 4 but I really think that that would you know that doesn't bind the next board necessarily it's binding the current board to an agreement I'd have to look into it I think we can make it work so it might take some time putting in a fixed date to it so that way if it takes 10 years and you give him 10 years and after 10 years you know he does it and the standards are changed that he's not required to meet the current standards it goes back to the old standards we would want to make sure that language was in there for sure the only thing I'm not quite sure about is the classifying it backwards you have to go through a public hearing I'll have to look yeah be the same kind of hearing that you would throw up the class more often yeah I think you're probably right but that would be the only worry I would have is that the next board comes in and says well this is a stupid idea he's done all the work it's been moved to a class 3 and then the next board says well we're going to take it back to a 4 so that would be the only thing I would worry about I'd have to check the statute to see what what we cannot do well it's not just slip or slope anyways I don't agree with what we have in place a board could change could change that anyways yeah but I don't know if it would the previous board has already signed theoretically it could happen future board would not to say that we've done really anything but if that were the case then there would be some potential litigation that could happen at least gives him a little bit more of a footing yep I like that so I guess how far do you want us to go with an agreement because I mean I'm just kind of looking at it as a landowner to get it to class 3 standards to tie it back to our class 3 standards that we have throughout the bylaws there is some substantial amount of work that needs to be done in that room so is that something that the family is willing to occur and if so then we could move forward with putting together some sort of agreement because if we just put together agreement and you don't think that you're ever going to do it you know I think the thing would be let me have a copy of what you're expecting as far as recommendations in other words so that I can get somewhat and get an estimate you know again it's changing a lot you may not be working you may just let the family continue paying people who have done the role of these years so let me get your email address and I'll send you the powerpoint that I did and at the last page of that it outlines the standards that your road meets and the ones that it does not meet in different colors I stopped down in town because we've got this fair points takeover which I've been out of electric strikes for two weeks and they can't tell me yet when they're going to come up to check the wiring because we're sitting up on a hill my wife can't take care of anything and this is absolutely I speak to these people every day and every day I get a different answer and I've never had such a big service come in tomorrow and I'll print this out for you so for now I think he just wants to find out how much make sure he sees if it's feasible to do and then come back and let us know so what you do that and if you want to move forward doing the work on the Class 3 road why don't you come back and we'll start working on it I would just say just if you are, you probably want to do it before the town meeting because the road couldn't be different at that point so between now and March to come back there will be something that that'll happen to the sides alright I'll get it out there for you and we'll get it to you tomorrow careful out there kind of wet next on the agenda the local emergency management will take us through this is a culmination of a lot of work and a lot of time the the state has asked well we're kind of the guinea pigs with this there's a whole brand new L E M P local emergency management plan so the state in the past had this emergency management plan it was kind of a two page deal and it said who are we going to call that was about it and so they came up with a whole new methodology and a whole new template for this and they worked with us really closely and putting this together we had people we had two rivers we had select board members that were on this board Kelly fire department so a lot of people well I think you came in for a while too and so this is kind of a a culmination of all that work and the reason for this document is that it outlines what happens when we have an emergency and it's a lot more detailed and in depth of how do we handle these emergencies what are assets that we have available not only people but equipment food shelters everything so this really outlines kind of our roadmap and our structure so when there's an emergency we can take this document and we can hopefully follow it and be able to handle these emergencies a lot better than maybe in the past so what this is asking for is approval from the board that they agree with the terms that are in this and then my signature on the board and Chris your signature on here also so if you've reviewed through it it's again it just kind of talks about the structure of the how the emergency management as a whole works who's in charge of what who sets what up who's in charge of getting the word out to people so it classifies all the different positions within the emergency management group as you will so we brought it to our final stage here and we would like to see if you have any issues with it if there are any comments about it if not I'd like to get a sign so we can get it to our planning commission. Greg how does this get out to John Q. Public? It goes to the regional planning commission and we would have it available on our website the stakeholders will probably get a copy themselves so if you look at those that we had identified which are people that we can that are either going to supply something to us or might be a high risk that would need help from us so we've identified all the stakeholders I imagine we've got all of their contact digitally so we'll send a final draw on a final report to everybody that way and then the public can get their hands on it through our website or I'm sure if somebody came in they could get it and it would be great if we could notify taxpayers this exists take a look at it because if we have another emergency of some sort this is the direction sure we can get that we have our social media and all that we can get it out there we could even have copies of it we should go and put it on the website and we can have copies of it at town meeting too if anybody is interested I won't say it was really written or the inner workings of the emergency management group itself and the stakeholders that are involved and the public is definitely a stakeholder they're a huge stakeholder but what we're really trying to do is identify those stakeholders that we would need to get something from or would need to be some machinery or you know GW plastics needs they have special circumstances over there something really bad could happen so we try to identify what those scenarios could be and what we would need in that situation because there are contact information and personal phone numbers and kind of things like that everybody who put that in there was aware of that all the stakeholders were notified of that and they're going to get a copy of this too it's actually taken quite a long time to put it together so it's nice to see it kind of be in its final form and I think it's a good thing that will be the beginning it's a good example to set which was nice because we had a lot of help from the state the state guy came down at every meeting and he kind of held her hand for the whole thing which I don't know if they're going to be that diligent with everybody else you look at the example of Irene and what happened here in the way in which things happened or didn't happen had a document like this and probably we think that things would have been a little better organized and people wouldn't know where some of the resources maybe were that they didn't know about they could have gotten them and kind of the next step of this is to reach out to some of these other towns and some of these stakeholders that we need and get MOUs in place too so that whenever something happens we've got an MOU or some sort of an agreement having to jump to those hoops while we're in the middle of a huge scenario so that's kind of the next step I think of this is to get everybody in all these assets on the same page in agreement with us so that whenever we're ready we can just start using them so what you need from us a motion to approve and your signature on the bottom so I will entertain that motion to approve the LEMP plan second all in favor all right tax civilization and the workings of what Hyde Park policy was you'd asked me to reach out and look and see what others had done and I haven't put a lot of effort and I didn't have time to do a lot of effort but Hyde Park was one of the the larger examples that I think Kevin had asked us to look at and so I just wanted to kind of get the ball rolling a little bit with this and show you what they had done with their their tax stabilization program kind of get some feedback and see what you think I think a lot of the elements that were in here I don't know how they necessarily fit in the particular situation with Kevin for example just as an example it seemed a little different yeah that was sort of my assessment when I was reading it was there were aspects that we could maybe draw on that we would essentially be building our own if we were going to go down this road it couldn't really lift I agree I think you and I talked about a little bit but I think we're it would probably be in our best interest to take this for what it's worth but at the end of the year I think you're right we would start from scratch I think the concept of contracts accountability those things are all right and the idea like I said is as we start moving with this I'll try to get as much information as I can so we can pull elements of different places and hopefully make something work for us then I think what buildings do we have here in Bethel that would fall into this category and obviously Kevin's building maybe Dylan's like Richard's maybe Dylan's building or Richard's store somebody would buy that how many potential properties are we talking about I mean for the most part you're initially talking about what your village district I guess initially it would be what vacancies you have in the village district but then also you can look out far or any type of land that might be outside the village district that you can attract or purchase building or whatever but I think there was I think there's some good things in here that we could definitely copy you know but each one of these is its own identity and we need to bring this we need to bring this up a town meeting so we feel like there's an urgency to have it put together before this upcoming I don't I think we have a lot of work to do and I think it would probably be who of us to try to get a group of people together business owners maybe select board members and work because we're going to have to work on something it's not going to be as easy as hey this was great we should take it that's why I was thinking it could probably be you know the 2020 you know town meeting you know because you would probably almost assign a committee well that's where I think we ought to go with it is to assign a committee you're right there may be a path that won't go down yet people that represent the municipality and business owners you know right I didn't village I didn't to me the most I didn't know they had a village I thought it was just a town I mean I think this would be maybe you don't necessarily have to have a committee but I would think that a combination of BRI and you know some sort of a town identity I would like to put a committee together if you guys are with I just think it makes it a little more formal and it allows me to be a little more a little more free with documents and things like that the tough thing with committees though is you know we have committees like the visiting committee I'll give you that example I mean just then trying to find the people that want to try because once you label a committee then you're a committee and saving people taxes I think you would find that you would probably get people to participate in this but are you necessarily getting people who are also looking out for the municipality in the same way as their that's why I would hope the select four members would be there right but definitely I think a combination of of the businesses and then some sort of functioning part of the town government you know working together you know then the businesses are going to be able to really tell us what we really need this is what would attract this and then basically I'd be more inclined to apply for it and then the other would be the town you know town representation into the things saying well maybe we could go this far but not that far you know and put it back together and it would be you'd have to do some stipulations with it too because we just don't want somebody to get attached to a compensation and then five years they can let it hang and then it's going to happen and I think that's part of what this would be too because even the one Hyde Park talks about you have to reinvest 25% and other things like that but I just think it would be to me it would be a little easier to put this thing together and know all the nuances and really make it work if we had input from the community and especially the business community of course through either a committee or whatever type of thing other than just myself and maybe somebody here trying to put this thing together without having that insight from the people that are actually going to use this you know that's why I used to go to cash teams to get a tax break didn't they there was a long time ago so that's not them down it's Paul saying I don't think it necessarily needs to be that if it's going to draw to the town right some sort of positive play it's not unusual it's not unusual to hear about it all the time tax exemptions and whatnot however this is in some ways could possibly be the most important policies that we put forward you know based on the vibes and things in the town and there's so many you know just purchased properties we've had several downhounds properties purchased this year alone and you know it's kind of a critical point to have to do this piece so I wouldn't want to put it off as long as possible could incentivize upgrades and it could necessarily help some people that are actually in that process currently I don't know how long it would take to put this together you know if you've got the right people together maybe maybe a quarter or six months you have something to put together well I would like to at least try to get the ball rolling a little bit here and see where this goes I would like to put together some sort of a group of people what do we call the commission whatever we call it a group of people that can brainstorm shake out and look I think I would like to probably include somebody from the planning commission too just to have that perspective but you guys let me know what you think we'll add when you guys have a dinner at the next meeting or when you guys get together next VRI? technically tomorrow I will say that I think that the understanding VRI has been very much pushing the realization that this is an active conversation the group is having that we as a group don't see ourselves as getting involved in town government as much and not wanting to because it ultimately limits what we're able to do we like partnering with it with different entities throughout town but that I have a feeling the majority of people would not want to I can say on the other side of that there are some individuals in the group who would love to be with us I think VRI is a group probably we won't get involved but you might get some I can come up with a couple names just off the top if Greg and a couple of key people went to the meeting to talk about how we'll be able to get one or two names be a part of that and then they start forming a collective group it wouldn't look for the VRI to be represented and that would be my hesitancy because I think there's actively a shift because they've been doing so much there's a shift away from wanting to be seen as the entity that does these things instead it's a partnership of them doing things but I think there are some individuals who might and I can even pass names along to I mean you can get someone like Dylan that would want to come but I would want a couple more members too so I'll jump in so are you going to give me the thumbs up to try to get the word out and see what kind of participation we get and then once you get once you get an identity put together then we can look towards making it a formal ready or if we have to okay alright thank you goodnight Geneva it's like we're meeting in minutes we did not have coming out of regular meeting and we voted on so why don't we breathe in and set this in place so I got that a little late to her we have all that we could have it's not in the book so we're going to have to do it because they can't solve it I forgot this so we're going to have to do it I could send it to you now I thought we could do it with hold on on that okay you steal Paul's thunder on that one good man some guy I actually did but you just got me you got the drop I said I know we voted on something when we came I went back to my own notes good man we do have town managers good work you do oh yeah I can change that if you want me to do it too so number one the EU as you can see from the conversations tonight this has been an issue I would like to come back to the board probably within the next month or so with sort of an outline of what it looks like with the new table so I've been going through the new table which is not so new it's 2007 or 8 or 10 or something like that anyway it's a few years old but we're working off of the old which basically the biggest difference in that one is for a single family it says that an EU each unit or each house is a one or an apartment complex every unit regardless of what size it is is a one the new table talks about bedrooms and occupancy rates in bedrooms and things like that it assesses a an actual consumption of value that then can be calculated into an EU which isn't or could be better it's not perfect by any means it's tough on the people that have bedroom homes especially if it's one lady in a five bedroom home she's going to be paying a huge rate so there are some good and bad to it what's that if you choose to adopt yes exactly if you choose to so I think in the future I'd like to bring that to you probably in the next month or so I'll have something some sort of a presentation I'll bring to you and hopefully my power point will work at that point so just kind of be waiting on that one the passive grant we have finalized and we've ordered all the safety equipment and all the cones and everything we're waiting on a couple rain jackets to final that out but really good grant we're going to do this every year if we can next year I think the fire department's probably going to take advantage of it for some safety equipment for them too so really really good water master plan this is something I keep touching on we're just in a holding pattern we're at like 99% complete just waiting for the state to come back and say yeah we're fine with everything once that happens the next step is to start working on a capital improvement plan we will then have the report that outlines what's bad how it needs to be fixed and how much it's going to cost and the next we're going to going to want to start moving forward on our capital improvement plan and starting up with that first project which is to be determined at this point but the thought is we know we have we have a couple very high priority projects that need to start pretty quickly so I want to start moving forward on trying to get the funding for that that would come through our state revolving fund alone which we'll then have to go to town meetings so it's kind of a whole process here but projects the report's almost done so we'll be moving forward on a capital improvement plan and a project hopefully as far as highways one of the big things that Alan's working on right now is he's been trying to get with green mountain pipeline they've got a back truck and we're negotiating a cost per hour on that back truck so that we can come in and suck out all the inlets because they're really really bad they're just full of dirt and probably not functioning very good at all so is that cheaper than by hand? yeah because by hand is going to take forever I'm negotiating a pretty decent rate I think for this back truck they can come in in like one day and just boom boom boom boom we'll be there to loosen them all up and open them they'll hit them and move to the next one I think it's going to be a heck of a lot of work I think it will be what do you think it's going forward to do once a year? I think it kind of depends on how quickly they get inundated with dirt and stuff I mean you guys have been along with me does it warrant an annual thing? I mean I know like in the city areas you know if you go up to Burlington they do it once a year now a town to this size I don't know you don't usually see towns at this size they're probably too much for anything I think it's something we'll just wait and see we'll get them cleaned out and we'll gauge and see how often they need to be cleaned I mean honestly if a guy were to do it right you'd probably, once you back them out you can probably keep up with them buckets if you have the time to do it but we'll have to just kind of see how it goes but hoping like I said hoping to get that negotiated so that in the next month or two we can get this done we want to get it done as quickly as we possibly can I don't know if you've got any calls or notice but the grader is down right now so some of the roads are taking a beating we're working on getting that grader fixed it's at the shop right now some gear thing way over my head don't understand it but all the gear in the grader being worked on what I'm working on doing is actually this was Alan's idea was to take that little tractor that we have down at the plant that works great it's just sitting there and borrowing or renting a box blade which is about a seven foot wide piece of equipment that'll allow you to have a greater road it's not like a grader not as good but it'll get rid of the divots and the bumps and all the ravines and all that kind of stuff so Alan's trying to get his hands on a box blade that tractor Tim's got the tractor up and running tech to batteries trying to get them all charged and everything going so until we get the grader back that's what we're trying to do so you hopefully will see the tractor out of the box blade here pretty quickly bridge 33 this project is scheduled to start September 17th the notifications have gone out to all the adjacent property owners that that road will be shut down that bridge will be shut so if anybody asks you what we're planning on doing is no through traffic is allowed so I've talked with the contractor I said yeah we're going to have the bridge shut but we'll let people into their houses so if you're coming as far as the bridge you're okay you just can't cross the bridge so we've notified everybody with that we've got it posted on our website and on our Facebook page and hopefully get this moving the idea is to have it close no more than about 21 days that should give him a death of a window to get their first week in October second week October I think is what the schedule says so have a contractor have everything ready to go and meeting with the the water engineer and the contractor on Thursday hopefully he'll start digging Friday or Monday really really soon 17 whatever that date is so next Monday next Monday yep that's really all I've got the rest of the stuff I've got some legal stuff I'd like to talk about an executive session but that's all I have if you have any questions where are we at there was a couple of roads in question in regards to speed signage and traffic I didn't put that on here I didn't bring my cheater so I couldn't see back to the camp road sweet there you go so yeah two rivers have been out they've got speed sensors set up on three different roads one was on camp because we had some concerns about the speed limit on camp brook other ones are on guard hill and brink hill and they can come back with more this is just their first round so as we look at joe hans road I looked at this woodland road oh that okay the speed study is being conducted on these three roads and we can come back and do more if we need to is by by the ordinance supposed to be 25 miles an hour for the whole length we have ordered all the signs just waiting to get the signs and we will post it as it's supposed to be posted we have a couple other no outlet signs and some stop signs and things like that so waiting to get the signs and the poles right now they've been ordered as soon as they come in the guys will put them up so we should be able to get those anyway oh easily they should be and I'm hoping by early next week the materials as soon as the guys get time they'll go out and they'll post the 25 mile an hour signs and then again some no outlet signs that we have to put in as some stop signs that are missing too anything else I don't know if we ended up giving a ticket to somebody looks like they redacted they redacted the license was that a town employee it was it was on the 35 oh yeah but you see what roadies on right yeah so so I mean through some of the pudding right some reason why you can't you can't put the license plate to it personal information violation I thought he put the license plate on others maybe there's some new I don't know why he's blacked that out I'll have to ask him I can tell you but I probably have to kill you no they're all like that maybe the rules have changed I bet that's probably what it is since this is going to the public but one thing I know Mark was in some trainings and the previous few weeks he had started quite as active but I didn't notice that the speed was especially the ones that started with me the most were these ones around the school now the school session you've got 44 or 25 46 or 25 so you've got these they're almost double the speed which is pretty concerning and then and then you've got these other areas it's kind of hard to tell but in around the school you've got the Pleasant Street, Church Street Main Street these 63's and 50's especially all the little kids I was just watching this YouTube video the other night with these two kids with their moms at their house the bus stops across the street and just as one of the kids in Pleasant Street just car goes oh yeah oh I've seen that one you know if it would have just been a second later and you know now I see these 46's and 25's so maybe just I'm sure Mark's doing what he's doing but maybe just when you see him pay a little extra attention you know that school area maybe in around the school times at least he has in the past at 3 o'clock because you know how it is until school's back in session people are still like zooming through there maybe once he pulls a few more and starts going down but I didn't notice that the tickets were up but I was curious to know why they were all blacked out but yeah my guess is it's probably something they're all blue for and then we had some committee meeting minutes from the record committee the majority I don't know where they there be any other business to come before the board I'm just going to give everybody one home we had a copy of the budget 17% I didn't have any good that I don't know that's pretty much the information I guess I really like that I don't know you weren't supposed to show anybody that I don't know that's not for board concern I didn't get one well you can see what happens when you visit you come and talk to us you get prizes yeah I got a good prize you can get the electronic version so the electronic version so we'll talk about that next time you've got one yeah disregard all of that we'll go over that yeah just get that together next time so at this time I would entertain a motion to go into executive session for legal reasons second