 So, um, let's get started call the meeting to order at I guess it's seven oh five or something like that Yep. Are there any comments? Her items not on the agenda Okay, hearing none Additions or changes to the agenda All right, we'll get started J. Are you able to join us now to do the report and And cliff can you call up the report? Yep Thank you, Jay. Yeah Yes, well they can hear you we can hear you Hey there, I'm okay Life is busy. It's okay. Yeah little computer issues, huh? Always are what I try to do on the phone and then that doesn't There's no good options there and then we have speaker issues here, but I think we got it figured out so all right Thank you very much for all your Great work on this Somebody else joining us cliff. Yeah, he just came on board. Okay, great So, um, I've read your reports very detailed. Thank you Other board members. I'm assuming they've read this as well. I don't know that we need to go into Everything in the report it's a public document. Yeah, I wouldn't think so right there But I would like to note for the record and thank miss miss Truman for complying and Doing what was asked of her. So I'd like to have our thanks to her on the record Um anything of note Jay that you would want to come out to us. I Don't think so. I mean as you saw you've got the reports public records The thing I would say I know this is difficult for the landlord. I think it's difficult for the tenants You know, I can't take sides in it. That's not the role of the health officer The I will say the apartment was in vastly greater shape when I saw it At the time of this report than it was on the previous So that's great. I mean the ultimate thing was to have I want a safe place For the two kids and the woman that are down there I don't know how to fix the issues that the landlord is having there. That's you know, that really has to be between them So, right That is correct. That is correct, you know, and I'm happy and hopefully they can work this out at this point I'm comfortable with Things as they are. I think at some point the the mildew This the bathroom needs to be reworked a little bit I think that would fall to the landlord to try to connect with her and allow someone to come in Assess it and fix it. I didn't find mold, you know, that was a Great concern. It's just a small bathroom and it doesn't have good ventilation and it's winter time So it's a difficult It's a difficult spot, but everything that means you said the window is up really high, right? It is they are all high, you know, I'm not sure how You know in terms of when this is probably started as an apartment a first let as an apartment The windows may not have been an issue at that point. I don't know when these rules and regulations came out I mean, ultimately they are difficult Without a ladder to get up to and get out let alone trying to open them or for firefighters to get in the only saving Think for me is that there are two good wide open doors to get out on both ends near the bedrooms Um and access is pretty good at this point That would be my only concern, but you know, again, I I don't know what the status Was when it was first led as an apartment, you know years ago, so At this point, I'm comfortable with how things are from a help officer standpoint and again And it was difficult for the landlord and and you know, I've left information for the tenant For her to access anything any resources that would help her with her situation in terms of You know financial or any other kind of assistance and the the landlord certainly has those same options and is aware of those things as well okay, so the the role the What the select board needs to do tonight is acknowledge that they reviewed the report um and if You think the matter is under control then the select board would um Make a motion to close the case in this matter Correct and I would be good with that Select board any questions? uh No, I did have an opportunity to review the report and thank you jay for taking the time to put it together for us um It looks to me like the areas of concern were all addressed So that probably should be noted for the record as well Um and I have no further questions Okay, rose Uh-oh is rose gone again rose has dropped off uh Sounds like me. Yeah. Well, we can't do any kind of emotion right until she's back um So you got a real ojt. Didn't you jay? What was that? You got some on the job training Yeah, yeah, I guess so, you know, there are different options that come out for health officers I do from time to time see Different trainings webinars and whatnot. Most of the time they are scheduled at times when those of us that work are Are not free to partake of those um and some of those Trainings involved some of these kinds of things so Sometimes every, you know, sometimes they record them and you can listen to them later Yeah, that may be the case and I know that our attorney has been a great help I've also communicated a number of times with the health department with a number of questions. So Um, I got a lot of guidance from agencies within the health department. So They don't meet it possible so Very good Okay, rose you're back You should have audio now rose Yeah I'm back Okay, you know for how many of her few minutes it might be Well, while you're while you're here, um Did you have any questions you wanted to ask jay about the health officer report before we close the case? Oh, no, no, no it looked um complete to me and Um, just want to say thank you jay for all your hard work on it No problem Happy to do it. Okay um, so I would make a motion that the board accept Jay's final report and close the matter Is there a second? I'll second that Okay, you're ready to vote Um I'm a I'm an I cliff Hi Rose Hi All right. Thank you so much jay. You're free to go or you can stay I'm gonna go so I have other items. I need to work on so thank you very much folks who appreciate your help on it All right. Thank you. Thanks jay. Take care. All right. Bye. Bye. And I didn't hear from toby sums. I mean there's no operations manager updates And up next um I thought oh, there's alfred. Are you there? Yeah All right, um Without naming any names. Can you give us a status on filling the positions? Uh, there's only been two applicants I've scheduled a interview for wednesday for one of them And I haven't I haven't scheduled for the second one yet If you're gonna interview both, right? Yes, okay Do you have any leads on filling the temporary position? Uh, nothing solid. No, I No, okay I'm spreading the word and trying to find somebody but it's yeah, it's a hard one to fill Okay, um Another item we wanted to talk about and I think this is I know that everybody in the town garage is stressed and spread thin right now. So this is not a like immediate Thing that we'd like to do, but we'd like to have some um And I think neal has offered to do some training with the road crew on Uh cutting ash trees hazardous ash trees on the roadside Which would probably be a great benefit especially um with regard to our insurance and making sure that you know the road crew knows which trees are to cut and Getting the approval of the tree warden to cut them So neal do you have some ideas of how you would handle this training what you would like to do? uh You know the conservation commission talked about um kind of opening it up to the road crew to cut ash While they were working along the roadside because there are so many of them and a lot of them are going to become hazardous and um And so that's where it came from and just mostly wanting to make sure that they were comfortable with it new what trees were ashes and um And also make sure everyone there knows the kind of risks around it because they Can become dangerous if they are unhealthy Mean dangerous when you cut them Yes. Yeah. Okay. Can you explain that a little more? Yeah, ash trees are very brittle and so if they become Um infected by the ash borders or otherwise unhealthy they um They break easily and if you're felling them then big pieces can break off and they're they're kind of can be scary um, so I just wanted to offer to you know help with ash tree identification and Signs to look forward to tell if they're something to avoid if there's danger there, I guess So what would you do? Would you go with the road crew down say peak and brook or something and Mark trees or how would you do that? Uh mostly just walk and look at trees and talk about them. Yes somewhere like the peak and where there's um some ash trees and they can see examples of it and um And just to talk talk it through Yeah, it sounds like a great opportunity Um, you know, I don't it's no rush on our end We just wanted that to be an option for them to Work on when they do have time so that so that we can be making headway with it Yeah, so we're ahead of the think calis is doing really well on working with this new issue of Emerald ash borer and the hazardous trees and all that so I appreciate everybody's Willingness to work together on this Stephanie. You're on mute Stephanie. All right Go ahead. Um I just wanted to say that identification of ash trees is not always so simple. Um And especially in the winter time, um because there's other trees I said the basswood nail That looks the bark is a lot like the ash and um, we were when we were marking ash trees um Along one of the roads when we were marking ash trees, you know, it's like I think is that an ash tree, you know So it's not always so easy. It's it's not that it's necessarily, you know, we're not trying to say that the road crew You know is ignorant That it is can be confusing if you're not like a Forester to identify actually what are the ash trees? Especially in winter. I mean in the summer when we did the inventory, you know, you could look up at the canopy And and kind of you had some ways of knowing what what it would look like, you know What the leaves look like or the, you know, how they grow? Anyway, even then sometimes it wasn't really obvious So I I'm just encouraging um This to happen before trees are cut and You know and just kind of echo what uh neil's saying and that is that, you know, we all talked about You know some different possibilities of what to do and You know, we know that cutting trees not only can be dangerous, but it's also expensive And that's why I think it was I think this legboard agreed to this and it was just you know When the road crew is doing its regular work and comes across ash trees that you know could be posing a hazard You know, if they're leaning toward the road or whatever You know, they could take them down their normal just normal course of work I think that's all we're saying Okay, alfred, do you have any thoughts on this? uh just that I think it's a good idea some of the road crew probably would struggle Determining what an ash tree is I myself won't have a problem. I know I know trees fairly well um But yes, I would be happy to meet with neil and Have a session Um But I I as we all know it's not going to happen right away because I got all I can do to keep up with the snow um right now, but if the weather happens to Uh, besides or get some Cold dry air or whatnot then that's you know, that's definitely something we can put on the agenda Yeah, and it might be good if we can get another full-time person hired To do the training after you get somebody else on board Yeah So, you know, so we just do one training Well, trust me. I'm working as hard as I can on that. Yes. I know you are three guys just don't cut it. It's just It's not uh, it's hard It's not sustainable. I know what you're doing right now. So we appreciate Everything you're doing and you you saw the email that I forwarded from sarah gallagher Yes, that was very nice. Very nice. It's nice to get some have some appreciation, isn't it? Yes Okay, so how would you like to leave this when you have some time, uh, you know, if you designate some time that Yeah, I would say when I get my crew Uh up to speed then I can call neil and we can get together and make an appointment or You know, I don't know if conservation members want to be there or if it's just neil and the crew I don't know how elaborate you want to be with this but I don't it doesn't feel like it needs to be elaborate to me drew offered to come along too. So maybe he would join in but um You know, whatever works for you guys Okay Okay, so we'll leave it in the minutes then that Alfred will coordinate with the tree warden or wardens Probably neil would be your main point of contact, Alfred. Yes. Yes Is that after time to do the training? This is great. This is great idea Do you have anything else Alfred? Um Not on the ashore Remember the ash trees, I guess okay, but underneath um the road commissioner portion of the agenda. Did you have anything else? Um, no, I guess I guess not. I mean We're just palm snow. Yeah That's all we're doing right now and and maintaining the equipment. Um, we've had the pretty good run of breakdowns on the equipment and So in between snow storms, that's what we're doing is working on the working on the machines Yeah, so the when I talked to the other day you were on your way to Chester or something to pick up the truck. Yes. Yes. We had a suspension problem with the 2017 western star so I brought it to charlie boys to get it repaired Um, that's back in service and ready to go but now I've got another problem with another with the 2019 Uh, and I've got a welder coming tomorrow to hopefully rectify that problem great um But the good thing is we have five trucks and only three drivers So gives us a little bit of time a little bit of time to work on the one that's broke, but That's one advantage, right? Well, it's one advantage, right, right That's the only one. Yeah. Yeah, but so that's sort of what's going on. I'm just trying to keep up with it and um And like I said, I'm talking to whoever I can possibly find to Drive one of those trucks Okay All right, we'll keep us posted. Yeah, I'll just let us know if you need any help Okay, we'll do Do you have anything else? Uh, no, not unless anybody's got problems or or questions that I may be able to answer I You're on mute Basefire wasn't working again Alfie is just wondering, um Do we want to expand our our net? How how far out we're casting our net and look to advertise in some other, uh, publications Um, it's not some towns do, um run ads in, um seven days for example Yeah, I I I do think we should probably run it again, uh, or like you said expand it because We only got two applicants Okay And it's been about two almost two weeks. Yeah So I think that yeah, we should probably run it again and maybe not leave a deadline this time but leave it loose like Open until it's filled or something. Yep. You mean have the ad say Open until filled Yeah, I guess we could do that. I don't really like that option Yeah Because then you might you know, what if you get 25 people After you've already done interview. Do you know what I mean? It does right, but that gives us I mean we can just choose whomever we think is best at that time and then it yeah Then it's not open anymore um, but You know, I'm not I'm not seeing 25 people showing so I don't think that will be a problem Okay, but I do think that we should you know extend the advertisement and Okay, do you think that none of these two people that apply neither one of them are going to be Who you're looking for because this is because if we do this it's going to hold them it up again by another probably a couple of weeks Right. Well, maybe we should wait until after the two interviews that I plan to do One of the applicants doesn't have his license yet He does have a permit and so it's just a matter of time for him to take the driving test Um, and I'll find out more details about that on wednesday, you know when he could start when he can you know All all of that stuff that you discuss in an interview I'll be doing on wednesday So maybe we wait on the expansion until after I interview these two applicants I have Yeah, what about the other applicant are you interviewing that person on wednesday as well? I haven't got a hold of him yet, but uh the last time I talked to him he said he was pretty flexible So I think it won't be a problem I sort of chose wednesday because that's the The first day that's going to be sunny This week, so I mean, I just can't do interviews when I'm trying to keep up with two routes Yeah It's just too much so Um, definitely got one for wednesday I'll try to get the other one also wednesday maybe later in the day or something Okay, so why don't we leave it this way after you've done your interviews hopefully both on wednesday Why don't you um Let me know if we need to run the ad again. How about that? Yep That's fair. Is that okay with the board? Yeah Rose are you good with that Yeah, I was just wondering whether or not he needed to run an ad for the temporary part time position Can you hear me? No Yeah, yeah, I heard it That's that's a good question. I guess it might not Yeah, he's answering rose. Yes It's a good question and it might not be a bad idea Except for if you advertise that then you have to have a a Stop date So, I mean Well, if we can leave this right we can leave the other one open we can I just keep that in mind Yeah, we can we can run attempt we can run an ad for the temporary Yeah, I would say let's see where Alfie ends up after these two interviews and then if we need to Run ads for both positions we can't or if we just need to run an ad for the one position we can't yeah Yeah, okay. Yeah, so I'd say probably let this week go and then we'll see where we're at after that Yeah, okay Sounds good. I have a question for Alfred completely different subject before he leaves. Okay Um, we're going to be talking about shape and road And I just wanted to ask Alfie how um, do you do does the town maintain that's a class 4 road? well Shape and road is class 3 for a ways and then it turns to class 4 But I'm not sure which end of the road are you talking about well if you're coming from lightning ridge Okay, so that is class 3 for probably a mile and a half out there Yes, and then it turns to class 4 at the mailboxes Where there's several several mailboxes. That's where it turns to class 4. Oh, yeah, I remember that now Yeah, okay, so you but you maintain it year round then of course because it's if it's class 3 yes because what we're going to be talking about is um It's too narrow. It's a one lane road basically and it's too narrow for The park on so when we get to the town forest There's really no place for people to park if they want to get into the forest from shape and road. Um, so we're talking about um the the possibility of Creating a little parking area actually in the forest, you know when you first when you would first go into the forest Right shape from shape and road Stephanie. Yeah, so you so you know actually So I don't wait. I guess we're leading into the next agenda item. I don't know if you want to listen Alfred Yeah, sounds like I should probably hear this Yeah, okay. You want to go ahead Stephanie? Sure lane. Yeah, I explained So you have this town forest there and it's a lovely forest the conservation commission took a walk in there last summer fall and um, it's a lovely forest, but access is a real problem. Um There the class The shape and road actually goes through all the way to the pecan it goes But it's not a road there, but it Technically it's shape and road and it's I guess a class four then and it goes through the forest and it comes out at the pecan It's really a very very rough trail And it goes when it gets out of the forest There's some distance to go before you get to the pecan. So you're on you're going across private land On the town's road And it's quite it. It's a distance and it's very very rough so um We would like the conservation commission would like to be able to have a public access on shape and road from shape and excuse me from Yeah, from the shape of the real road shape and road Rather than the pecan And so we were looking at it. We were looking at the maps and it looks like The forest kind of gets narrow as it comes out to the road And we were what we were but it's surrounded by private properties. So our thought was we should probably have A survey done Of this relatively small area when you first enter the forest from shape and road And then once we have the boundaries established Maybe a small parking area could be created So that people could park there to access the forest um So that's that's what's on the agenda because I wanted to talk to the Select board about the possibility of getting them getting it surveyed Um starting out with any anyway that that was the point. I was just also trying to Kind of orient people toward what's there, you know, where you have this road So you say it's class three to the mailboxes then it continues a little ways on class four and then it kind of as I recall Kind of bears to the left if you kind of go straight, maybe a little to the right. There's the blackberry. Is it called blackberry? Black yeah, blackberry range or something Tom. Um, yeah, Tom Cronin's here and he lives there um, anyway, and so um, and that's just a subdivision um, but there's really as I said, there's really no place for people to park there and um, I mean Tom has kindly offered his driveway for, you know, a couple of people but You know, it would really be nice to have maybe, I don't know eight ten car little parking area something like up for um um the fen the um You know on george road that Do you so would you would the parking Area be in the forest or would it be on the It would have to I think it would have to be and I don't think there's any room Um, you'd be blocking. I think the access to blackberry ridge unless you actually went into the Right, so right now it's really hard for people to access The forest and it's a town forest That's supposed to be open for the public, right? Yeah, and the conservation commission's interested in creating some trails as as a trails committee We've talked with with Tom Blatchley too and really interested in creating some trails in there. It's a lovely forest It's got this amazing area of ferns um So yeah, it would be really nice to be able to access it from shape from shape and road Does does the forest have road frontage on that class 4? Yes It does it comes right out. Well, actually it's the the shape and road actually continues into the forest If you look at the maps you can see that the the road itself used to just Continue through the forest out to the pecan Yeah Yeah, that's still a class 4 road Right that shouldn't yes, it is very much. Yeah, so that shouldn't be a problem I was thinking of if it was not if it didn't have road frontage We'd have to get an easement from a landowner to To establish a Parking area Yeah, I'm pretty sure it continues. So it's the tape and road and then it goes into the shape and forest there and But there as I said, there isn't room on the road You know, and it is private property all around it except for the Town property the town forest property, which is the towns Which is why we thought really we can see they really the only Solution to this Is to to try to create a little parking area when you first go into the forest But right now we need to know what the property the property boundaries are and that and that's the reason for the survey Yeah, we just want that area surveyed. We don't need the whole forest survey just not You know enough of that area that we would be wanting to use for parking So how would you go about finding somebody to Do a survey do you get us an estimate on the cost? I don't know. I mean, I don't know if you know, I mean the only surveyor. I know is paul hannon Yeah, I haven't contacted him. I haven't taken any action at all until I talk to you You know, I suppose I could call paul. I'm just I mean, you know, it's hard to get out there now. I don't think now right time to do it But you know, because I have absolutely no idea what surveyors charge or what it would cost I don't know if any of the rest of you do Well, my that was gonna be my question is it seems like you wouldn't have to wait until the ground clears Of snow to do the survey, maybe not. I don't know. I would think so Yeah, surveying can get pricey and you would want definitely want to do it after the fall It It's kind of driven partly to by how large an area you need to have surveyed So you may be able to find someone who's willing to do it for fairly costed cost effective price point And of course paul You know, you might be willing to do some pro bono or partially Yeah But I just I really wanted you you know, sort of your permission for us to proceed with At least, you know trying to find a surveyor and getting some kind of estimate for what it would cost Rose, do you have any thoughts? I think it's a great idea. I mean, it's an asset to the town And what good is it if people can't park there to Go on a little hike or something So, yeah, I mean, I would be in favor of having the conservation commission do a little leg work and find out How much it would cost to do A partial survey Yeah, I think it's a good idea. Yep Okay, um tom, did you have anything you wanted to weigh in on? No, thank you for asking Okay, thank you for offering lot people's parking your driveway Maybe I shouldn't have said that publicly tom Nobody pays attention nobody pays attention to us All right, so I don't think we need to do anything as far as a motion or approving A cost or anything until the conservation commission can come back to us with some more information So you guys work on that and let us know we'll put it on a future agenda. We will. Thank you Thank you. I'm glad you guys aren't if you're suing it. Yeah Thank you Okay, thank you neil Really? Yeah Okay, um Anything else alfred? No, I think I'm good. Okay Very good. We'll move on then Town meeting prep Thank you cliff for your work on this so far Yeah, we got a lot of ground to cover um so for the benefit of everyone I have uh secured our update to our zoom license so that we can now Run the informational meeting using a webinar format which will give us more flexibility to conduct that meeting um I've started a a checklist as it were of things we need to do and things we need to consider in advance of that meeting I can give you it's it's a document work in progress so it's not completed yet, but I can give you a sneak peek if you'd like to see it It's actually I've even updated it since I sent it out earlier today. Um See if I can find it How you doing duty? So, um Can everyone see that okay, or do you need it to be larger? It's yeah Okay, so um first off. I imagine some of the different Uh point people we might need to pull this off Obviously, there has to be someone who's actually hosting the meeting using our town's zoom license Um, imagine that we would have uh co-hosts who serve a variety of functions Um someone to assist the host in the overall Managing of the deployment of the meeting Uh helping out with any technical issues people might have occasionally providing a Tutorials periodically through the meeting to remind people how they can function on zoom And also of course managing anything that needs to be screen shared with all of the attendees Uh, of course, we'll like our regular meetings. We'll have a moderator Um, but to assist the moderator will have people who will monitor chat As well as monitor when people are in the meeting raising their hands using the zoom device Being able to acknowledge when there's questions There is also a tool that the webinar format gives us which is called a Q&A it works kind of like chat But it's got a little more oomph to it because people can pose their question And then other participants in the meeting can upvote the question if they say hey Yeah, I had that question too. So that allows us to look at the questions that people have asked Or are asking and see which ones we might want to respond to first because we would address several people's questions simultaneously um Then we I imagine that we would also need people to Admit people monitor the waiting room and meet people into the meeting make sure that their their name their full name is visible So we know who's speaking or asking questions or whatever And we talked to about the possibility of if we think we needed of maybe having a time keeper who just kind of Helps us out Letting know if something's going extra long guest does a pretty good job at that So we may not need a time keeper, but it's something to keep in mind Also, we'll have panelists. Um, we of course the select board will be panelists Um The the treasurer will probably need to be able to address some questions that might come up It's also possible that some people may say they'd like to speak to a particular item On the warning like kellard hugger covered library or something like this And in a case like that we would actually be able to take someone from the audience Allow them to join us as a panelist They can make their presentation and then we could return them to the audience But it'd be good if we could identify these potential guest speakers in advance So the we've got a better idea of being able to manage the flow of the meeting Of course, uh, we'll need uh, katie to be taking minutes for us and um Then they'll be the attendees themselves the registered voters and um Okay, thank you denise Um Anyone who's interested obviously would be able to attend as well We also talked about the possibility of enlisting someone in the community tom frost came to mind as, um Maybe we could contract with him to help people in advance of the meeting figure out how to set up zoom on their computer and show them a few Tips and tricks for a running zoom. I don't know if this is something that We would want to consider but it It's actually not a bad idea because I do know there are people out there who Have computers are a little leery about their level of computer savvy and tech ability It was pretty easy to use but if someone wanted help it might not be a bad idea for us to Have the capacity to offer that And also start compiling um some best practices and resources things that we need to consider It would be helpful. I think if we publish an online tutorial Telling people how to utilize zoom and how the meeting will play out This is something we could post onto the website as well as front porch forum Yep, we would also want to Probably use front porch forum Come up with a means for people to be able to submit their questions in advance of the meeting So that we could already have those questions in front of us And it would also give us an opportunity to if it was a question was more involved and required a little research to answer fully We'd have the advantage of being able to do that as well so cliff when we when All the stuff with cove it started we set up a separate emergency management email Would it make sense or would it be more? cause more problems and it solves to have a separate email account for people to use to email questions to that specific account Yeah, I was thinking that too denise. Um, I was leaning towards the idea of creating a unique uh email account Or we could use the callus a administrator account that one is still active But I like the idea of just creating a fresh account because the adm account gets a lot of other emails in it Yeah, I just want to count that just exists for people to submit their questions Um, you know, we could have two or three of us who are monitoring that acknowledging people's questions when they come in and Have to be keeping tracks of other emails that were coming into the account as well And maybe that's to say to take some of the burden off of judy if katie was willing maybe she could keep a running list of questions and you know somehow this question was asked by five people and Is that something That you could do katie if judy thinks that's a good idea Did you get our names reversed like katie's taking minutes and then I would um Make sure I'm talking I'm talking about this email account that we're thinking of Setting up ahead of time So people could ask questions That maybe katie could keep a list of all the questions Before town meeting to give you a little relief because I know you're um, you know That's pretty thin Just trying to get ready for the election. Yeah, all right. Yeah, we can we can work we can uh See how it works out. Yeah. Yeah Okay, thank you katie. All right, so we'll we'll focus on this some more um Later in the week because we've got to get these set up Yep We also want to set dates for the the trainings and and uh rehearsals. I imagine two rehearsal sessions the first one for the people who are going to be Acting as host and co-host and the various duties Just kind of a dry run to check the technology and you know, see if there's any hiccups that we need to smooth out The second session would be more of a dress rehearsal where we mimic the meeting And we have all of the People who were acting as host and co-host and panelists Intending we also invite members of the public to attend gives them an opportunity to practice using zoom and see how that works familiarize themselves with it and Basically do a practice run of what we'll be dealing with at the actual meeting itself I think session one we could keep it Somewhat limited and not have to and not expect us to attend that one But do a session two Where Gus is available. I don't want to take up a lot of his time In session one, but maybe session two What do you think I agree, okay All right, so what you know in the first session we wouldn't necessarily need Everyone who's listed up here as a panelist if we just have a representation of some of those people we'd be fine Yeah and yeah Actually, I should probably change this document a little bit and put Gus into the role of A panelist rather than a co-host Yeah Okay All right, thank you Yeah, and then and you said you purchased the upgraded license We already got the upgraded license um Just a few other quick bullet points to consider We probably want to prepare a powerpoint presentation with individual slides for each of the articles on the warning So that we can have that up on screen for people to see as we're discussing them Okay, rather than having like this document like we have tonight, right? Yeah, I think it would be cleaner if we did is a powerpoint Seriously, so have each each article have a powerpoint Powerpoint slide correct. Yeah. Yeah, that sounds like a good idea. Okay. I don't know how much work that is I don't think it'll be too difficult. We don't have to make it really fancy No, it just has to be the text right um And then we'll probably want to have a simplified version of the online tutorial that we can periodically Put up on the screen during the meeting just to remind people how to conduct themselves um, I also imagine for myself and the Stage manager that we create a library of canned responses that we could send out as general text messages to everyone in attendance You know reminding them to keep their mics muted when they're not things like this Um, it wouldn't be an extensive list, but it would save it because then we just copy and paste it into the text box and hit send Yeah And then if there's anyone who wants to make a special presentation or if as we're thinking about the rollout of this meeting um We update people on projects. Maybe somebody asked questions about the town hall We might consider running that a wonderful video that already made with john Or so other things like this to be thinking about Okay, now I'm not exactly sure what my role is gonna. That's pretty much it. I will put this document into the town meeting folder I will be updating it periodically. There's also some links in there that Um People might find helpful Thinking about the meeting, but if you have other ideas of other things we might consider, please, uh, let me know Well, I'm thinking you might think about contacting I it's lisa goodell At vermont nega cities in towns. She's kind of like the moderator When the lct hosts zoom Trainings so she might be somebody good to just say hey, what have you learned? What tips can you give me? um You know, she's really great to deal with so i'm sure she's find some time to chat with you Okay, I'm gonna make a note to myself Now are we gonna want um We can think about this. You know, we don't have to figure all out tonight, but are we gonna want Somebody there from woodbury eastmont pilliard fire department um To be available to answer any questions about um Any questions about that? I'm just I guess I'll have to look through the Maybe I'll look through the warning and see who we think we might need to contact to have on On hand, maybe we want craig line available To give a little spiel about the library Agreed. That's that's why I had the note here that we should definitely Try and identify any likely or probable possible guest speakers Okay, I can work. I can start working on part of that by looking at the warning. Okay, great. That'd be great okay Katie do you have any thoughts on this? From what from your perspective of what you'll be doing and your knowledge of computers, which is a lot better than mine The project the project management document looks great. I don't I don't see any holes I'm happy to help with people who want help in advance someone to talk to to practice using zoom or something You can add me to that list if there's a way to help people in the community ahead of time Great Thank you, Katie Judy, um I don't know if you had any additional inputs or whatnot. And of course, uh, as I mentioned earlier in an email today I'm sure we'll be meeting again in an office staff meeting and we can You know drill down into a little more detail on some of these as the need arises Yeah, my only thought is um Time is of the essence. This is a the real deal is a week from Saturday. Um, so scheduling the Two practices. I mean the first one probably won't be that difficult to schedule because it's a limited number of people Um, and I'm happy to do anything. I just need training um And but it seems like we would need to schedule the one that has a larger number of people practicing We need to schedule it pretty soon so that people can clear their calendar So we're going to be having staff meeting on Wednesday. Why don't we focus in on some of that On Wednesday morning Okay, I'm I don't have that on my on the on this Wednesday. Okay, so I for some reason it's not on my calendar But I'll make sure that Sandra and Barbara know Okay If we wait until Wednesday to Through that, um, Judy, you think that still gives us enough time to schedule both trainings uh I'm thinking that if we could possibly do the first training on Friday the 12th Okay, and see how that goes Yeah, just just see who's available. Yeah And um, even if it's just we need to some of these positions we haven't filled yet. So we have to figure out Right Who can we who can we likely rope in to help us out? Um, okay. Let's yeah, so let's think about that. Um And talk about it on Wednesday. Katie, what is your availability to I know you're not available during the day right Um for a Friday Yeah, to be honest, it's Brian's birthday. So I haven't even asked him what he wants to do yet. Oh Um, okay, you got all week. Are we are we saying like an hour in the in the middle of the day is what you're thinking? Yeah, either way. I don't think it's gonna be more than an hour Yeah, I suspect I'll be able to make it okay and then we we can get Barbara and Um, I'm sure we can we can round up some other people. I don't think that'll be it, you know, we want to keep it limited but yet um See how it works Yeah, maybe Denise we could um get an email going suggesting Who else might be willing to step in and volunteer to help out? Yeah, I can email several different, you know, I'm thinking somebody like Stephanie. She's home during the day Um, Scott Bassage might be willing to help out. Scott Bassage, Jan Olson, um You know, these are people I know are, you know around during the day Okay So I can start thinking about that and we can see how many we want to have and then I can contact people for sure Okay, maybe you and I can have an offline discussion and talk about the the roles that we need to fill Okay, that would be good and we've lost Rose again. Yep She could maybe just call in on phone You want me to call her? I think I mean it we're actually Doing pretty good. I don't know how much um There is one one thing we need to do It's going to take a vote But I don't know how much other stuff. I don't know how much you have for updates under it and town hall Um, not much there at all. We have the second line Activated at town hall. I need to Maybe no more calls from seacoast Well, I got to put aside some time to go over and check it out because as I understand from the email that Judy Said they they had to do a little voodoo to get the second line working properly Sure, there's error message so tomorrow when I call come cast I'll remember what it says So I have you on speakerphone right now Can everybody hear rose Okay, thank you rose um Well, not your fault. No so we were just um finishing up on the informational meeting more more info to come stay tuned um Look, did you have any quick updates under town hall friends at town hall? Like I say, we've got the second line activated I got to make some time to go by the hall and see what we have to do to Get it plugged into the alarm system So we can activate it with seacoast Okay, and that's all the updates I had for you nothing to report from friends of and Nothing else on the it or town hall front in general Okay, now rose if we if we work out Judy, do you have anything else? No, no, okay. I love the paneling in your Back wall Thank you um I'd like to get the minutes caught up rose. Can you look at minutes while you're on the phone on your computer? Can you at least look at minutes? You should be able to go into the google folder and Okay I think I may go if I'm not needed anymore. Well, you're always needed, but you can go I'm not sure I can prove minutes at this point. So or personnel issues. So All right, good rest of the evening and I'll good to see you all. I'll see you again later. Okay. Thanks Take care. Bye. Bye All right, let me pull up some minutes See, there's always a way around around things, isn't there? Yeah, sometimes it's a long way around, but there's always a way. Yep. Okay, so 111 January 11th Is that the first one? Is that yeah, is that the oldest one? It doesn't matter. Whatever way we go Okay, yeah, I'm looking at the meeting Are you going to 11th? Yep. Let me make I just want to Yeah, I got it pulled up on my computer Let's start looking. There it goes And I saw that Sharon had some edits in here and they looked fine to me. Yeah, I had some edits I think those are the ones Here's what one of your edits. Yeah. Yeah Yeah Yeah, they look good. You guys did a good job. Yeah, I think um, yeah and then some minor edits All right. Yeah, I would move to approve with the changes as noted Okay, let's vote on it. I'm an eye cliff. Hi Rose. Hi Okay, next up All right, looks like next up is the meeting of January 18th special meeting If it's going to open for me I don't think there was a lot of edits for this one At least when I looked at the earlier I think I might have made Something at the top. I'm not I don't remember Yeah You acknowledge that you reviewed it Yeah Yeah, I didn't have anything else. I would make a motion to approve the minutes of january was 18 Yes I will second that Okay Rose you want to vote? Cliff Hi And I'm an eye All right Now we will look at the minutes from the meeting of january 25th. Okay, hopefully you can see them Yep I know I looked at those Yeah, same thing here. I saw that there were some Some minor edits Nothing significant No, I thought I made some did I you see anything from me on there? I don't see anything in the sidebar. I think I saw some in the body No Like on january 30th or something. Yeah, yeah right there. It says past the required Yeah, that was I think that was about the only change I had Right. So was that a motion Denise? Yes, that's a motion. Oh, I'll second that Okay I'm an eye Cliff Hi Rose Hi I mean, I think the last ones are February 1st, correct? Yep Oh, yeah, that says BCA Yep Well, January 1st. Well, we had the BCA BOA, but we also had a Irregular No, we had a special We had a short meeting Short meeting we went to executive session Discussed personnel issues the only thing that was Can you see them rose? This is the one where you gave Katie Oh, yeah, yeah, yeah, yeah, that was just Yeah, great. Yeah. Yeah Okay, so I would make a motion to approve the February 1 special meeting on minutes And I'll second that Okay, I'm an eye cliff Hi Rose Hi Okay, here we got through all those Yeah, we're all caught up Good Yeah, I don't Does anybody have anything we need to go on executive session for? I know Okay, I do have one thing and this comes up under old business Okay on January 11th, we Talked some about the wood chipper that we got the refund for right And the check is still sitting in the vaults in the town office And we need to vote to approve to deposit The refund check and I think Oh, I have to go look at barbers. What is it like 16? I don't really think it matters as long as we are approving the deposit of the Okay, here it is 16,895 dollars It's a refund check from or the From the BA heavy equipment real on from the wood chipper There's some question that maybe we were going to talk to Jim Barlow about this because If we accepted the payment, but we're beyond that already. We yeah, it's okay to accept the payment Yeah, we're beyond done with them. Yeah, we're just Right lesson learned Yeah, all right Yeah, do you need a motion? Yeah, I'll make the motion. Do you want a second at rose? Yeah, sure. Okay um Cliff any comments No comments ready to vote Okay, I'm an eye cliff. Hi And rose hi All right, and as soon as katie gets me the draft minutes, which she will Miraculously and I don't know how she does it. They'll be done like tonight or tomorrow morning And I'll send the office the blurb out of the minutes That was good All right, is there anything else to come before the board tonight? We're getting done in record time you guys Well, it's because we can't talk too long because we might lose connection, right? I guess yeah We'll see it's forcing us to be more efficient. Yes Well, I'm off tomorrow. So I'm gonna get in touch with consolidate it again. Now. Do you have these problems with I don't know. You don't do zoom with other stuff, but do you know I actually do I have a Thursday night prayer group And that one seems pretty good. Um, I don't really have as many problems as I do And I don't know why But yeah, this is really pretty bad. But you know when you think about it We've been doing zoom meetings since what last march Well, wasn't quite yeah some april or may or april or may That only seems like it's really just gotten worse. Like maybe it's since around the holidays I know it's weird, isn't it? Yeah, so I don't know if it has something to do with the number of people Is there home and you know, like if they're sucking out all my juice and I'm the last one on the line You know the the wires come up And we're the last ones on lightning ridge. So I don't know but um This last ear our message said something about my modem. So And this is the original modem when we got um Internet service, you know, so it might be the modem. So anyway Well, thank you everybody and um, I'll make a motion to adjourn at 808 All right, and don't forget we're meeting Monday night, um The only thing I can think of to meet Monday night in a special meeting as we agreed In our minutes of february 1st to meet with alfred on um Monday night if we post if there's nothing else And we agreed to postpone that there's not I don't know if there's enough people here tonight to make that decision but we could instead perhaps meet with alfred at 6 30 or something on the 22nd rather than having so that everybody can have a Monday night off What do you what's your pleasure board members? Yeah, I need to support that I don't know if rose would be able to Be there Okay Yeah, so Maybe on the 22nd. I mean, I don't think it's going to take long with alfred an executive session to you. Yeah That we could maybe need at 6 30 or 6 45. Yeah And then give everybody the Monday night off because that might also be an option To do a Um training and then a few people are available there and if they're not they're not Okay, that sounds good Okay Yeah, I mean that would give us, you know, some more options for days. Yeah Um So anyways, can you put in the minutes katie that we're going to postpone our discussion an executive session with alfred That we discussed from february 15th to february 22nd We're hoping to do it at 6 30 dependent on Work schedules All right. Thank you all. Okay. Good night everybody No problem. Say hello to greg for me. Okay. All right. Yeah. Bye. Bye Good night Thank you, katie