 Danielle, did you get a new background, or is that a new location? It's just a new background. I wish I had this in my house. It's working well. You know how these backgrounds, your hair, and half of the head goes away, but yeah, it's not doing that. No, and I noticed that actually, so it's so funny that you mentioned that. I have my hair up, obviously, but when I wear my hair down, it does blend in with the background. You can see my hands kind of disappearing a little bit. So it's so funny. I'm like, oh, my hair doesn't actually disappear this time. Well, I don't have a lot of hair left, so I can't have a lot of it disappear, you know? Yeah, exactly. All right, we are at 5.30. Welcome, everybody. Oh my goodness. I'm assuming that's a virtual background, Carly. Oh, she froze. All right, so with member Cruz no longer being with the Community Advisory Board, we don't have a facilitator for this meeting anymore. And so I would like to open it up for one of you to facilitate this meeting, please. That would be amazing. And I'm not sure what's going on with Carly. She may have froze. Let's give us one minute here while we figure this out. She may have to sign out, oh, there we go, okay. Cherie, would you be able to facilitate this one for us? Pretty please. Sure. Okay, let me, okay. Looks like, okay. There's Carly, you're on mute. I think my internet got disconnected there. I was just saying I love your background. Yes, that's amazing. Okay, Cherie. Yeah, so I just went to go pull up my email here. I don't have the agenda in front of me, so let me. I look for it as well and didn't see it in the... Invite. Uh-oh, okay. Let me just send it out to you guys real quick. I'm sorry about that. And then we will keep going. And Carly, excuse me. So many cabs, cab expertise agenda. And I'll also send you the minutes as well. Here we go, okay. On its way to you right now. And hopefully that comes through. Sorry about that. Okay, so I'm gonna try to walk and chew bubblegum at the same time here. Thanks. Okay, now this might, okay. I will call us to order. And if I can get this agenda to pop out for me, I can get us facilitated here. So let's see here. Let's call us to order. And Danielle, can you do roll call? Sure, I have all members of the subcommittee present this evening. Okay. And we can now go to item number two, which is the approval of the January 6th minutes. I move to approve the minutes. I'll second. Okay, and I'll second. I think everyone who was in the minutes was here last meeting, which makes it easy. All right, so let's see here, public comment. There are no hands raised for public comment. Just so that I'm clear, if you guys are cool with the minutes, we can approve them. Yeah, so, thanks. All right. Okay, and in the process, you know what? Hold on a second. I got it. Clearly, I just need to grab another device here and make this work that way. So I can see the agenda and not have to bounce back and forth between the two screens. It's hard when you don't have multiple screens. I miss my split screens at work. Exactly, right, I'm on a laptop that's propped up on a birdhouse in my office. So I'm like, all right, let me do this with my phone so I can see the agenda. Let's see your indoor office, cause it seems like normally you're out with your bikes, right? Oh yeah, no, I had my back, yeah, I had bike topia going, but when it dips down to 34 degrees, not so much. All those romantic notions of, you know, having meetings with all my bikes in the background, go out the window. All right. We know your affiliation with your bikes. You should look for a background with something with bikes and do it on a virtual upload. That'd be awesome. You can tour the France, maybe, you know, if there's 50 people behind you. Right, I'll leave that away. Right. That would be amazing. Oh, no, you can't. I'm all, and therefore we digress. All right, so now with the approval and then we can go to item number three, public comment. I think we already did public comment. We did it for item number two. No hands raised for public comment. Thank you so much. All right, we can now go on to regularly scheduled items. Item number four, 4.1, next steps for a mentorship program. Yes, so I know we didn't get to talk about the program and kind of the, you know, just the basics that we outlined last month. We didn't get to go over that with a cab, but I'm thinking, you know, maybe we could just set up like a trial run with some of our new members and just get it going. And then as we get more new members on board, I still haven't heard anything from the city clerk's office as to new, additional new appointments. So as those eventually come on board, then we can add more mentors to the mix, but I wanna keep this moving and not have it stalled again, I guess is what I'm trying to say. Danielle, can you remind me who our new members are? And I know they got sworn in, but I, if you could just remind. Sure, Jorge Inocencio, he is our Southwest Santa Rosa representative. And then we have Manny Baldenegro, who is the NatLarge member. Jorge is council member Fleming's appointment and Manny is council member Tibbetts, appointee. So Eddie Alvarez doesn't have somebody yet? I know he had somebody and that didn't work out or? Not yet. And I believe council member Alvarez currently until they switch things around, he actually has the downtown area up for appointment. And so if you have a relationship already with him, I would encourage you to reach out and say, hey, I'm currently feeling that spot and need to be reappointed and I'd like to stay. Okay. Yeah. Yeah. I will do that. Yeah. Or, you know, if he for some reason has somebody else in mind, you could also say I, you know, I'm happy to fill that at large position too, but you know, if he doesn't it'd be great if you could stay in as the downtown area person. Yeah, I'll definitely talk to him. Okay. Great. Yeah. So we have those two new members and then we should have at least four additional new members, possibly, possibly six and that's only if a member foster and member divine don't get reappointed. But we're trying to figure that out. I don't know what's taking so long at this point. I know they're all busy, but we'd like to get our boards and commissions filled up. Yeah. Well, that's the thing is that new council members, that's kind of the first order of business. And it kind of hits you with, yay, you got elected. And now you have your committee or, you know, your committee is that you're assigned that you're assigned to council goal session. And by the way, you have, you know, 20 appointments to make. And you, it all happens in January, you know, pretty much. So that's, I think that's just kind of the challenge with all the council. And then two, if anybody wants to step down. So with member Cruz wanting to step down, that creates, you know, that's one, you know, and that's the other part too is that the other thing is I feel like the city's appointment or the boards and commissions session that they did was that in October that they do that annual, letting people know in the city about boards and commissions. And I want to say it happened in the fall. And it's one of those that might be on a timely matter having that in January to help with the council members who are trying to fill slots. Yeah. So going forward with this, what do you, I mean, we have two brand new members that have come on and then, I mean, but this is also, you know, doesn't mean I have a challenge because I look, you know, like, for example, Leslie has been on the board for a year, but she comes to the table with all these higher skills, right? So, you know, as far as criteria go, she could be a mentor to any new board member as far as, you know, her expertise on community outreach and, you know, what the cab does. And, you know, we've been virtual her entire appointment, but I think she could venture easily. I agree with you that she does come with a lot of knowledge about the city workings and she's very active in participating in various meetings, but in terms of her knowledge of cab and the strategic plan and the charter, not that she couldn't acquire that very quickly by doing some reading, I don't know if she has. And sometimes I think support on that foundational level of specifically cab, like, I wonder if we, I hear what you're saying that people come to us with different levels of knowledge and interaction city government, but then there's cab specific info that I'm wondering if, you know, could just benefit from a mentor 411. But even like what I met with you, Shari, I sought you out to get like, why is it this way and why is it this way and why don't we do this? And you're like, here's the history. Here's why it is the way it is. And here's the vision. And as soon as we had that conversation, I felt so much more settled, just having those kind of things covered and connecting with you as well. So yeah, there is sort of a various level of incoming community activism, but cab specific, even if we run through those checkboxes quickly, I still wonder if there's benefit to the relationship building as well. So I know we're in a situation where we may needlessly to be a mentor because of our numbers right now. And I think she'd be awesome, but I also wonder if a lunch with you or whatever virtual version of that is, would also be helpful. Yeah. Yeah, cause I'm just trying to think off top of my head. So Vince and Cecile. But I'm also thinking in terms of who was there when we went through the strategic planning process initially, who's still on the board. And Vince was there, Cecile was there. You, right. I think that's it. I think that's it. I think you're right. I mean, cause Jenny Lynn stepped down. Myles stepped down. Well, even Tonya was still with us at that time. Correct. Yeah. So. Yeah. So that's part of the challenge is that, as far as folks that were there going through the strategic planning process, I think that's, there's three board members that are currently on the cab that were at the planning stages that went through that entire year with the consultant. So that proves is one slight challenge. I'm like, okay. But, you know, that's not the only criteria for mentorship and giving some. Yeah. The other person though that I can think of cause you're right. I just looked at the roster and it's just three of you. However, there is one other person and that's Keith. Yep. And I say Keith because he worked at the city and has worked at the city for a very long time and is very knowledgeable about the cab. So he actually might be a good one. I would say we can check in with Cecile, but I'm a little hesitant because her, it sounds like her current job is just so overwhelming that it's been really difficult for her to keep up with cab stuff at this point. So I'm almost hesitant to say, hey, Cecile could be a good mentor for this first round. Okay. And then there's the other half of it of folks that are coming on new. They want, you know, there's the, takes two to tango. So we have to have that conversation in the next meeting of which new members would like the potential for a mentorship program in which cab board members would be willing to be mentors. Cause yeah, I mean, it's going to be at least an hour or more commitment a month, I would imagine, for a scheduling time. Cause I think when Carly and I met in 2019, we met three times, I think. Yeah. And I mean, yes. One of the meetings I think was about two and a half hours that was because the restaurant that we picked was really slow. So Carly got a deep dive on the history of the community advisory board. And it was great. It was great. It was great. And at the same time, it was just like, I have never had to wait this long for food, but it was delicious. And then speaking of mentor, mentee Chris Rogers and Leslie and I, I think the three of us met in, I want to say February 2020. So like Leslie was appointed November of 2019, I think. And we either met, it wasn't too far into, so we, I used to meet with Chris on a more regular basis, just, you know, cause the downtown was convenient. But yeah, we met, I think it was, it was either January or February of 2020 as we all met. And that's one of the things I found out when having lunch with Carly is that not all council members schedule check-in meetings. So Cecile is appointed by Tom Schwaham and Tom does check in with his appointments. And when he, you know, served as mayor, all of us as board chairs met with him monthly. And he was very adamant about, you know, he wanted to give everybody an update on what the city was working on, what council goals, you know, where they were in the process of council goals. And then he wanted all of us to report back on what our boards and commissions were doing and what they were doing in direct relationship to the council goals. And, you know, it was kind of that tiered level. I mean, big surprise, the guy who was the former police chief was completely on the, you know, like these are the measurements, these are the targets, these is what we're working on. But it was a great opportunity to kind of see at the 35,000 foot level of what this, you know, what the city is working on. I think it's interesting now, we have Chris Rogers going kind of at that deep dive level every other Monday. So it's going to be, you know, so we're getting another view of it of like, and now it's going to get expanded out to anyone who wants to know, can get detailed questions and answers. So I think- Go ahead, finish what you're saying. I think we can approach Vince, Keith, I mean, obviously I'm more than willing to participate. And then, Carly, where do you feel on this one? Cause you, I feel like you come with, you know, you've drafted all these documents. So I totally feel like you could mentor a new person on board. Yeah, I feel like I'm relatively new compared to you, Vince and Cecile, but I've done such an academic dive into it that I, I did my, I did a lot to learn quick. And so I feel like I could provide mentorship, but I would want to allocate you three first and then, you know, and then also maybe on another level because I think the mentorship is, like I said, it's knowledge and background and it's also relationship building. So as you were talking, I was thinking ahead on how to, since everyone comes with different abilities or experience or exposure to the cab, you know, having Danielle who's looking at their applications or whatever background info you're looking at, like if, if maybe someone's coming to the cab that has like, could be like a Leslie, maybe I would be a good person to match with someone like her who's got that, her type of experience but could use some content focus. Whereas maybe someone who's kind of new to the whole thing could benefit from having Shri be her mentor or his mentor. And so I'm thinking, as always, the solid backbone of any volunteer committee is to have Danielle make like a assertion of the incoming persons and doing the match and figuring, because I think if we take it up to a cab level, it's gonna consume a lot of time that Danielle could probably just make in 60 seconds. Although one thing that, you know, in the swearing in that we witnessed at our cab meeting last month and thinking about this, and I, and that, you know, we were talking about recognizing outgoing members for their contribution or volunteer service hours kind of thing. I kind of wondered if on the incoming ceremony, if that person could do a five minute intro of themselves, right then and there, like, thank you for bringing me in and I'm so-and-so, I come, here's why I wanna be here. Here, whatever, you know, they wanna share kind of at the why I'm here level then, because I know we have our, get to know your cab members as an agenda item, but that could take six months with how busy our agendas are. And I think it would be really nice to, you know, like, Kevin, I, maybe I missed a meeting, but it's like, there's member Foster. And, you know, I don't know much about you and that's not a requirement to be here, but it's nice to kind of get to know each other. I'm just wondering if we could add a five minute intro to the ceremonial swearing and let the person know so they can prepare something. And then that would, I think, also help when Danielle does the mentor assignment, help us all understand why it's going to me or Shari or whatever, like it would just sort of put all our info out there a little more. If you had some sort of an outline, excuse me, that you could give a new member, you know, these are kind of the things we'd like to know. And, you know, what your interests are, and then it would be a lot easier, I'm sure, for you, Carly to say, yeah, I want that person, I can help them. Or, you know, even you could break it up. I'm thinking, you know, if it takes three hours or three sessions, you might have, you know, certain information presented by you, Carly, and then maybe Shari's doing something else, you know, kind of introducing them to other aspects of the board and, you know, and then they could get, A, they could get to know more than one person initially and, you know, kind of get a different perspective. Kind of like an orientation team. Part, yeah, yeah. Well, I mean, this is so strange for me, like you said, you don't know me. I mean, here we are in a Zoom call once a month. It's so odd and foreign, I think, to all of us. I mean, maybe you're on Zoom calls all the time. I try to avoid them. You know, if I can't, I'll meet people in person or, you know, whatever, I'm old school that way. But, you know, typically on boards, you know, you're in a room, you meet people and you do social things with them. I've served on American Diabetes Association in Orange County and up here. Got to know, I mean, we did things. We had fundraisers and, you know, people got really involved and you get to know each other. This is a lot more difficult. I finally met Danielle in person, you know, we've never met. Yeah. And it's different and it's one on one, it's great, but it's not, you know, you're coming into something new, it'd be nice if you, you know, you kind of have a meet and greet and hi, I'm Kevin, I'm so-and-so, you know, whatever. And then, yeah, it's just, it's tough. Oh, yeah. I can imagine any new board, especially if they have no experience with any of this, it's gonna be like getting in a SpaceX and heading to the moon. Hopefully landing at once. What's that? Hopefully getting to land. Yeah. And then coming back. Right. We're gonna walk and land safely. Just real quick, Kevin has like a really amazing office as well. So you haven't seen my office yet. I know Cherie in the past has and in the past, Carly has, but so his is all decked out in sports memorabilia. It's pretty awesome. There's like giant stuff in there and golf stuff. It was really cool. One day, well, we're able to visit again. Everyone will have to come see my office because that's like my big thing, right? Like I noticed people's offices because I want them to be inviting. Like I want mine to be inviting and I want it to start conversation and mine is like a big toy factory. I have all of my Game of Thrones figurines everywhere, dragons and a bunch of different stuff. So. You have a lot of artwork too. A lot of artwork. And so that's like the one thing that I noticed when I went into his office, it was like, ooh, sports stuff, right? Like I even like was like pointing out so like one of the photos he had up on the wall, I'm like, oh my God, look at that, you know? So that was really cool, right? That was like the first time that I actually got to meet you in person, but also get to know you a little bit more than just seeing you on screen. And that, you know, that was awesome. And I missed that. I missed that with everyone. And so, I hope we can get there this year. I hope. It's a great goal for sure. Yeah, yeah. Okay. So for the February agenda, Danielle, the one thing I'm a little concerned about is I don't think subcommittee report outs is usually a default agenda item. But I know that February has CIP and there was one more and I'm- Fab orientation. Fab orientation. So time management wise, maybe, and I don't wanna put this in your court, but maybe roping this into the cab orientation that part of the expertise subcommittee met. We want to recommend a mentorship program and see if out of the orientation we can segment a little bit of time to give people the opportunity. But I'm with Carly on, you know, I think that myself and Vince Keith for sure. I think Cecile would, you know, I know she's got a, the new job she has is big. It's a big project, but I think this is something, like I wouldn't wanna not approach her about it because she's all about this interactive side of it. And she might have some tips and tools on how we do this virtually because that's the one challenge. The one hesitation I have in all of this is how do you do a mentorship via a Zoom call, right? So she might have some tips and tricks on that because I think it's something to give consideration to because I think initially that's what's gonna start out as is it's gonna start out as either a phone call, email exchange, and then, you know, you can schedule something on a social distance level. But there's still gonna be mask requirements. There's still gonna be, like there's things that we have to be mindful of as board members because we can't, you know, like we wanna do this, but at the same time, we have to be extremely mindful of county health ordinance and we have to behave at the highest standard so that even if we are doing a mentorship meeting where we're just going and having a cup of coffee and we're six feet apart, we still have to follow all those protocols. You know, like that's, you know, that is, you know, that is the mandate, right? He's got his mask. That's beautiful, okay? Exactly. This is my black outfit too. Nice. I like that the mask coordinates with the outfit. So yeah, they, you know, and to me, that's the other, the side of it is that I think it's great going forward with it and we can start with a conversation orientation, but I definitely... Charlie. How do you do that? That's amazing. I have no idea how that's done. It's, if you go into your, your lower screamer, it says mute or video. Yeah. The little action arrow and hit it. It'll bring up video, virtual backgrounds or video filters and it's under filters. Oh my goodness. Okay. I'll have to put that on later. You can even go to the lower, once you're in video filters, you can go to studio effects beta. And like, wow. I picked some purple lipstick. So I don't know. So you can really, there you go. Nice. Little Minnie Mouse. Hold it. So where did you, where did you go? I'm now, I'm all messed up here. This is amazing. You go into video. I didn't see that one's, choose video background, choose video filter. Yeah. Yes. And then background and filters or... Then you can pick. So... It should show up when you click choose video filter. Yeah. It should just show up there with little like icons that you can click on. I didn't know that. I picked a whole bunch of backgrounds because they zoom comes with some, but Danielle will appreciate this one. I love that one. Leslie Nope. Yes. And then I love... Oh yeah, I love that. And I didn't want to haunt it. I'm just talking this up to team building at this point. I'm sorry to diverge, yes. This is great. This is, this is the most entertaining zoom poll I've ever been on. I don't know like this one. No. I just throw this up, but then we lost. So... This one's my favorite. It's like a good generic. I think I've put this one on here before. I've seen that one for the cat meeting, yep. Ooh, look at the Game of Thrones. I did not, I sent you the, I sent you the chair, didn't I? Oh yeah, you did. Hold on. It's there. The chair. Yes. See, that one's not too bad. That's not distracting. It just, you know, exemplifies your position. I'm on my throne. That's right. Beautiful. That's why I think we can get Shari some bicycle ones. Anyway. I liked, I liked Kevin's idea though, of like, you know, like having the cyclist behind her, like, so it's like they're coming towards her. That'd be amazing. Peloton or something, something's got them. There you go. You could probably make your own. Oh yeah, I know. My boss has an assortment of bike themes. My major thing about backgrounds is you got to be so careful with how you position yourself because you can, you can get erased into the background. And so I will, since we're diverting from the, you know, team building experts, my boss today has a green screen for her Zoom calls so she can formalize her backgrounds. And because we were meeting, she didn't have the green screen up behind her chair, she just kind of had it to the side of her desk. And the Zoom call created this ocean background into the green screen, so I can get on the call and it looks like she has a portal to the left of her, to this ocean and it's moving. Yeah, I know. I'm like, Aris, what are you doing in your office? You could literally be at the beach right now. It was priceless, it was absolutely priceless, so. All right, so I think we have an idea of what we want to do with this. So if you're willing, Danielle, rope it into the orientation as a subject for us to discuss and then that will be the February kind of goal and objective and then let's just carry this on the timeline for the March meeting to kind of see where we're at because if we assign mentors and mentees in February and if any of them are already on this committee, exhibit A, Carly, exhibit B, we'll have something to report back in on, hopefully, that well, after the orientation that there'll be some initial contact. And then beyond that, I think it's just, you know, deciding what kind of metrics we're gonna qualify this as for success with mentors and mentees and getting people critical information on those boards that's been in existence for 20 years. Wow. Right, right, right? We're coming up to that. It's here, like 2021, this just came out of the, I believe it was 2000 or was it 2002? It was 2002. It was 2002, so yeah, so we're coming up on 20 years in 2022, which, you know, snap your fingers, it's gonna be, you know, it'll be 2022, but yeah, and I, you know, that's a future discussion about, you know, the role of Kev for the next 20 years. All right, public comment on this item. There are no hands raised or public comment. Madeline's like, what are you guys doing? I know, right, she's like, we're going through backgrounds, you put hats on, there's mustache. I have to feel for her. Mentoring, you know, and orientation, you know, we have to make sure that you stand with the people in the background. We're getting an example. Yeah, here's some choices for you. Well, I do love when I started on the Macabre, my very first meeting, I said, so, you know, I had come from the neighborhood summit that they had had and I'm like, look, if it's not fun, I'm not doing it. That was like a very first announcement to the group of like, this isn't fun, I'm not doing it. I'm all about block parties. I'm all about, you know, the fun side of this, you know, you have no idea that what you're going to dive into, but I find it hilarious all these years later that was one of our major goals, block parties. All right, at this time, let's go to item number 4.2. Strategic plans, step one, review and assessment of strategic category goals and objectives. Okay. All right. I'm going to hand this over to you, Danielle, to share a screen because I'm guessing you're going to pull this up. Yeah. There we go. Now I feel like I'm official again. Madeline, can you, can I share? I should be able to. Yes, you should be able to share. Thank you. Let me just find it here. Here it is. All right. Can everyone see my screen? I'm just a second here. Can you remind me when the strategic plan was finalized? Strategic plan was finalized in December of 2018. Oh no, I'm sorry. It was October of 2018. The CAB approved it in December of 2018. And then it went to council in August of 2019. And that was due to change in leadership at our RN. So it took us a while to get there. And so actually I'll go back to the beginning. So this is a little bit of an orientation for you. So back in 2018, the CAB started the process of putting together a strategic plan. They worked with Civic Makers, an organization of San Francisco to put it together. There were several steps, including the assessment data collection phase that happened. That included interviews and focus groups, focus groups with community groups, focus groups with internal staff, and then one-on-one interviews with CAB members and council members and the city manager. Based on that, then the consultant put together some workshops where the CAB developed a submission vision and strategic categories and then additional workshops where they developed their one-year plans for implementation. And so this is where the mission came from, was that process? I think in this particular activity, we're not going to look at redoing the mission or the vision. I think that we're still pretty much in alignment of what the CAB developed back in 2018, but I just wanted to show it real briefly. The vision I'm not going to read through because it's so long, but this is basically where the CAB wants to see themselves by 2023. These are things like more people are engaged with the CAB, but the CAB is more established in the community, providing resources, et cetera, to the community. So what I'm showing you here right now, sorry, I'm having, there it goes. Oh, nope, it won't let me move my box over. What you see right here are the strategic categories that the CAB came up with. Those include empowerment, so that's the empowerment subcommittee, community engagement expertise and operations. So operations merge with the expertise subcommittee and underneath each of these categories are the strategic priorities, which started off, sorry, I have to move it so I can see both you guys and my slides here. It started off these priorities under expertise as being developing best practices, conducting community meetings and community engagement and improving communications. Operations started with increased awareness of the CAB and its tangible results, develop better collaboration among CAB members and qualify for more grant money. And so really these two groups, empowerment was more of the, or instill is more of the external arm of the CAB, right? And then these two subcommittees being merged now are more of the internal arm of the CAB. I think the resource and resource technical assistance and board development capacity building, I guess is what I'm trying to say, arm of the CAB. So if we go into the next slide, then we take our strategic priorities, sorry, that's for empowerment. Let me get to expertise. So then we took our strategic priorities and we made objectives for each of these. So under learn best practices, conducting community meetings and community engagement, we've done a lot of this already. So assess CAB strengths and weaknesses to identify training areas, create the ideal CAB and loop profile, add accomplishments to the agenda or recognition system. We started doing that. You know, that's something we could probably do better. And then there were some training areas too that the group never got to. So train in various engagement formats with the ability to host meetings across Santa Rosa, train in listening, parliamentary procedure, public speaking and presenting, and assess the community for strengths and weaknesses of leaders. So it's all under the learn best practices priority. Under improved communications, we have asked neighborhood leaders about their preferred communication styles and channels, communicate better with city council, identify communication tactics for each neighborhood, document tangible benefits of the CAB. One thing that we're working on, create onboarding orientation and mentor program documentation and increased communication skillset. I will, well, let me run through what operations had. I'm pretty sure most of these boxes are checked off before we get back to the expertise slide. So we did a lot of these already. So we solidified and there's room for improvement, obviously, but we solidified the CAB's grant program process and voting metrics. This I think kind of got put off to the side, which was develop a robust outreach plan for the bicycle pedestrian. What is that? It's a very targeted goal. And so it was literally about that meeting they were trying to get more. And so it was more of what can we, what's a tangible win that we get accomplished in 2018? Then we did that. And then improve CAB strategy for engagement within the CIP, which we did, we started using NeighborFest as a way to reach out to the community around the capital improvement program budget priorities. Develop better collaboration with and within the CAB. So we talked about, and I know that Carly, you weren't here prior to this, and then Kevin, you weren't here. The CAB meetings run way more efficiently right now than they had prior. It was like herding CABs in previous meetings and it's definitely, we've definitely made a lot of improvements. We've also been doing the get to know your CAB member item, creating a CAB list of assets on the board. We're learning about these assets through these presentations during get to know your CAB item. I don't know if we've really developed a list or if that's even needed at this point or if we even need it. Explore concept of CAB rapid response listening team. I actually don't remember that. I don't think we've gotten to that one yet. And then qualify for more grant money. We actually, for NeighborFest, oops, that's misspelled. For NeighborFest, we actually merged it with the CAB grant program, although looking at it this year it might be a little bit different. Attend the Coro Leadership Training. So there is a particular organization that does leadership training. So it's just to fund the leadership training that that empowerment group is working on. And this right here is get to neighborhoods to Silver. What that means is we were actually looking to develop a recognition program for neighborhoods. And we had a Silver, Gold and, I'm sorry, Bronze, Silver and Gold. I even think of Platinum category for that. But we never got to implementing that program because priority shifted for our departments. And we decided to focus more on NeighborFest at this point because our resources, we just don't have the staff to do a neighborhood recognition program at this point unless the empowerment subcommittee wants to take that on and they have really too much on their plate. So with that, and then we use those objectives to develop the one year work plan. So I think we've gotten pretty far with this merging of both areas together and then all of the objectives gotten pretty far with this group. So I'm wondering moving forward at least for this year, what, yes. Do you consider year one 2019 or 2018? I would say 2019 and then we... Council approved. Yeah. We had already mentioned to Council when we had gone to them for approval. Hey, we've already started implementing all of these activities under our one year work plan. So the work is underway. What we really needed approval from them was to shift the community improvement grant funds to fund NeighborFest events. And just get their support for this, which we did. But we started to look early last year, if you remember, we were working with two SSU students on revising the plan and working on developing year two work plans. That did not happen, obviously, because of the pandemic. And now we're in a place where we're back, not back, we're still in shelter in place. So how do we move this work forward? As a question I'm going to also put out to the empowerment subcommittee, obviously we still want to continue with the work that we have set up to do through the strategic plan because we spent a lot of time and money on it. However, does it make sense right now to focus on these areas or do we need a couple of different objectives to add into this that makes sense for now, for this reality that we're living in, not being able to actually meet together, do events together. I'd like to get the grant program back up and running and focused on stuff that can actually happen in the community. For example, one of our community leaders passed away last Friday, Carlos de Pozo. And Vince was very close with him and Vince is actually working on community recognition, some ceremonies to recognize him. But one of the ideas the Santa Rosa Health Action Chapter had was to install either a plaque or a memorial bench at Roseland Elementary in his honor. So I imagine that the cab grant being able to fund projects like that right now just because we cannot have people meeting for neighbor fest during this time. So I kind of like to think about, are there other things we can do besides the objectives listed here for right now? Or are there some objectives that you can see that we can focus on for the next year that already exist in this plan? Can we see what, before we answer that, can you pop into year two just to see what we were anticipating we were gonna do? Sure, hang on, let me, let me see here so I can find this really quick by cloud. Okay, here we go, yes. Hang on just a second, I have so many screens open. Daniel did we ever get anything back from the Sonoma State folks? They weren't able to finish their project because of that we left off like in the middle but I did write something up. I'm just trying to pull it up here, hold on. Where did it go? Oh, here it is, okay. Little puppy. Oh, is that you, Dan? Okay. I had to mute my mic because he was crying at the door and I'm like, so my husband took off to go to the record store and left the dog in the house with no human. So I'm like hearing this dog, I'm like, that's probably getting picked up on the microphone. So I'm like, all right, better bring him in. Okay, so this is something I presented. Well, I don't even remember. Sometime last summer when we reconvened and this is kind of the outcomes of those workshops that we did right before the shelter in place order happened in March. And so we did an assessment of where we were at with each of our one year work plans. And so under the objective of assess cab strengths and weaknesses and conduct trainings completed. So we did explore the ideal cab member and develop that, created a survey to assess strength weaknesses and assets. And then we also implemented that with that current cab. We used what was it called wing finder assessment through Red Bull, which is interesting. And the cab members who were around at that time actually did go through that assessment on the horizon. So those are things that are coming up or that the group at the time last March wanted to work on defining training priorities, determine city departments or cab members that are willing to help with trainings and incorporate into the onboarding process. Beginning of the road. So we haven't really made much progress, create a list of city departments, which that already exists. So I'm not, I'm not even sure you can jump in. I don't really remember what that was for. And there was nothing in the parking lot for this particular objective. And I was on operations. So I can't answer the question about that particular one. I know that, you know, because well, well, let's start off with, there was Xavier, Mike Varela. Cecile was on that committee. Veronica was on that committee. So I'm trying to- And Miles was to- Miles, yep. I'm thinking maybe Jenny Lynn as well. So I think Cecile might know. Is this update what you did, Danielle? This is what the SSU students did. So I was there for this. I'm thinking that this was, there's an objective around inviting city departments to come present just about themselves, like what they do, what they do for the community. And I think that's what that was around. Quick question, you know, part of what we're supposed to be doing is directing people to the proper area of the city government. Yeah. You know, the various city departments. So this seems on the horizon, you know, at the beginning of the week, the list of city departments and determined city departments and cab members that can help with trainings, the corporate, you know, on board. You know, these things are pretty important. If we had, we need a roadmap so that we can talk to our quote constituents about, hey, they're going, well, I want to know more about parking. I want to know more about this. So we need that information as cab members, I would think. Has that been done, did you say? I know on the website, it's there, if you look for it. Well, if you look for it, but it's hard to find. So we actually did something back when we annexed Roseland into the city. And we sent out welcome packets, which included a magnet of just important numbers to have on hand, right? And I know we have a document somewhere where it lists some of that, but I think it needs to be updated. So it does exist, it just needs to be updated at this point. I remember where parlance came from. So in the previous CIG, we would, so community gardens was a popular grant application. And this, I believe, came from within the community grant application process. There was a group that I want to say wanted to build a community garden on an easement in a city park. And that turned into a multi-step process to even figure out feasibility of who and what and how you, and I think that's where this initial discussion came from was in CIG, in that initial grant application, you had to have approval. And at the same time, it was also trying to figure out who actually owned the easement, because there was a question of whether or not it was owned by a school or whether it was owned by a park. And I think that is where this came out of the strategic planning process, one of those questions of like, cab members, how we can help folks, specifically it was around CIG, this was one of those instances because it took staff time and resource time to figure out, even if the grant was feasible, because the grant application, because one of the things with the previous program and part of what we moved it over to with NeighborFest was that the grant application, there was a lot of times where we would have the, where specifically Danielle, you, in the process of reviewing the applications and the process of getting to the approval stage of the applications, you personally had to do the work of figuring out if it was eligible. And that was one of the arguments of when we moved it over to NeighborFest because one of the major challenges was then when the, and this didn't even have to do with an approved grant, this had to do with the process of getting a grant submitted and then verifying that they qualified. And I think that is part of where expertise was challenged with knowing all the different city departments because this is one of those areas that it wasn't easy. It was multiple departments and having to figure out who to talk to, who to get the permission from, it was involved. And if you throw a school district in the mix, it gets even more complicated. Exactly. Okay, thank you. That makes a lot of sense actually. Okay, so moving, just moving on real quick. Then we got to the orientation, onboarding and mentoring objective. So on the horizon, include an exit survey, how to improve processes for the cab, onboarding materials. So halfway completed, address orientation onboarding. I'm actually really excited because I'm seeing stuff that's being completed. Beginning of the road, create the mentor program. Hey, look at that. Finalize and publicize the mentor program. Although I don't know if we need to publicize the mentor program and assign mentors with mentees. Park and lot was clear. The objective around divided government departments and council to come to cab meetings. We have that happen anyway. We have it happen anyway. Yeah. And when we have their check off, they tell us about who they are. Yeah, exactly. And I think through the strategic plan process, council was added to that because they're, I think along the line somewhere, council members that are very involved in specific projects. So I think we had council member Shwedhelm at one point. Was it him? I think it was him. He came to talk about, oh my gosh, he came to talk about something and I'm totally blanking on what it was. But so I think it had to do with that. Again, you know, for a list of city departments. That's included in there. And again, the parking lot's clear. But you're right, Carly, that already happens. They already identify if they need to come to us or not. I also wonder, I'm not having been at the original conversation of city departments, but just thinking about why that would be on the list. It does, and especially thinking of one of the elements that we talked about for the mentor program is new members come with ideas and reasons and possible agenda items of why they applied and joined the cab. And I kind of feel like an easy list of departments and programs or whatever that was on there is, you know, just say that one of us came with a real hot button topic on city transit. Well, the cab is not the right, even though you think community engagement, it's not the right venue. And so a list could be helpful to the mentor to be able to have just the link or whatever to say, hey, maybe this blah, blah, blah. Yeah, yeah. And I think also going back to why that ended up as an objectivity part of it too was around education. And like, again, like this is what these departments do and these are where some of the focus areas are for them currently. I think we also kind of talked about an org chart. Yeah. Just to kind of help look at the relationships and the hierarchy. Which is what the empowerment subcommittee is working on as part of their civic one-on-one engagements video series. So yeah, that's being developed. So we're getting there on that one too. Moving on to CIG. So we kept the process of solidifying the, well, the process and the metrics at middle of the road because there's always room to improve essentially. And so that's open. It's basically open-ended at this point. Create a list of board assets and present to one cab member. So we completed presenting one cab member. I mean, that's also ongoing as well. So I can add that in there. I liked your idea, Carly, of doing it when they're sworn in. I think that's a better way of going about doing that. That way we capture everyone coming in. And then publishing it on the website, social media. You guys have no idea, except for Shuri, how long that actually took. We've been wanting to do that for almost five years now since I got here. So we finally got all of the profiles and the photos up. Could we also, as part of your checklist on an incoming member, kind of like, you know, like we have our required training every year. Like, could we kind of make like a, like, hey, you're gonna have to give a little bio introduction. You have to get your picture and put that, okay. That's already on the, yeah, that's on the checklist already. Okay, cool. Thanks for reminding me that I have that too. I should probably just put it into the orientation packet actually as one of the, like, maybe like the last page or something. Okay, let's see here on the horizon, create a list of board assets. Again, I don't know if the group actually wants to do that. If that's helpful. I don't see that being helpful, Danielle, unless it's for a specific purpose. The public was for training purposes. So like, you know, if we identify an area of training that the cab would be interested in, then we'd be able to say, oh, so-and-so has that knowledge and can talk about that. But other, outside of that. I mean, if we're talking about trainings, I'd rather get, I would rather get experts in. Yeah, yeah. Maybe, I mean, board asked, maybe we could sort of transition that into the mentor-mentee asset concept, you know, with what I bring to the table versus what Shari brings to the table. Yeah. And looking at it from that perspective. Okay. Everybody else cool with that? Yeah, okay. Parking law was clear on that one as well. So other notes, assigned task, task to specific cab members. So actually, Carly, I think this was worse. So when we do develop the next iteration of the work plans add in a category for specific cab members, what their tasks will be. And I agree with that. I think that's really helpful. They keep us all accountable and on track. Include cab requirements in the charter into the, so folding that in to the strategic plan. Review strategic plan for congruency before final publish. I think this all came from Carly, actually. I'm remembering this now. You know, I have to say that that was a huge confusion to me looking at strategic plan and charter as two different things. And I feel like it needs to be one. So. Yeah. And it's, going back to the pandemic, it's been so hard to fulfill those charter requirements too. Yeah. Yeah. Yeah. I think a lot of those charter requirements end up falling into the empowerment category, but as a board, as a whole board, you know, it does impact everyone because we still ask like, when we're not under pandemic conditions, then we ask everyone to table at a certain event or whatever. Let's see. So in general, in the parking lot was increased awareness of cab and its tangible results. And it qualified for more grant money. I think the qualifying for more grant money, that's really on city staff unless, unless members hear of something specific that they can then tell city staff about. I mean, that's really, really where I see that particular objective because we're the ones who are going to have to apply for that on behalf of the cab. I still think that increasing awareness of the cab is like big. There's still people who have no idea who the cab is. Well, you know, as we're reviewing this and thankful for Cinema State adopting us as a project, even though they weren't able to have it come to total fruition. Yeah. I'm thinking that since we're the internal arm that the expertise committee take on the responsibility of looking at the strategic plan, year one, et cetera, two, three, four, five. And, you know, because, and looking out where we're out with the strategic plan kind of coming up with, this is pretty easy. Well, I mean, this took a couple of subcommittee meetings to accomplish the input, but I think there would be value in us looking at what the cab has accomplished towards a strategic plan and until it gets combined with the charter and providing a report at a set month of the year, whether it's calendar or fiscal or however it seems to fit with other, you know, like the council or other influences that the expertise then presents to the cab. Hey, we've looked at the strategic plan. We've gotten input from all the committees on what we've done. Here's where we're at. Here's where we might have room to acquire or adopt some new goals, depending on our bandwidth, our membership or our will, and kind of do like a, you know, like, okay, we've taken it all in and let's go. But in that presentation of where we've gotten with our strategic plan, frame it in a way of accomplishments. And so that can be that tangible articulation of what we've done, even if it's not an actual product, you know. And so I think then once we get sort of a polished piece, whether it's a paragraph or a page, and I would say no longer than a page, then we could put that on our website. Yeah. And then just, and we can send it to the council and we can use it for talking points and we can just add it to our sort of repertoire of history of what we've done and where we wanna go. Well, I think, you know, that would include all the presentations that we've heard, like, and we heard presentations from, you know, the strategic planning people and the, you know, and then we could have a section like our public comment summary. We had a lot of input from the members of the public that represented the human rights committee. And, you know, like we could kind of segment or categorize our subcommittee work, CIP, charter, you know, relationship, you know, and ultimately what I would like to see ultimately, because this is one of the reasons why I wanted to join the cab is how are we advising city council? That still evades me with as a body, how are we advising them? We can do it individually with our members and but I would like to see and please Shuri and Danielle and even Kevin, you know, like tell me if I'm sort of like off base, but how are we providing advisement to the council? I would really like to know. And I think we are through its city staff and departments. It's not like we're not, but I think articulating that is very important in a summary. Important to me, but I think it kind of, you know, when you look at our profile, you know, like if you're exploring, hey, I want to do a volunteer position, what is the cab done? Yeah, we do neighbor first fest and I love that too. So not to be forgotten, but I'm just thinking of this internal arm as you say that what expertise provides. I think that's a really great idea. I think this is the best place to do it is with the subcommittee. Anybody else thoughts around this? You know, it's like United Nations or any, you know, agency you've got ambassadors, you know, somebody representing cab to the city council. I mean, who is that? Is it the chairperson? So, Sheree, you speak for essentially for cab when you address the council at a council meeting or how is it done? Yeah, typically the, well, in years past, the most that you would see me interacting with council is on agenda items towards cab. So if cabs strategic plan came forward, I would go forward as the chair to answer questions from council and I would be up there with Danielle. Then beyond that, when I'm seen as a representative cab is when I was on the chair, board commission and chairs, now we'll be reporting in on what cab was working on to the mayor in relationship to council goals. So those are the two areas where I would interface as a spokesperson for cab. And I'm, you know, but so as a body, how are we advising city council? So I think part of it is that this is the question around when different departments come to us and present that's one of the things, right? Is that the question gets asked by council is did you meet with the cab or did you present the cab? And the other piece of this is that I know that, and this is one of those areas that's a larger discussion because the planning commission is abundantly clear, right? In their role as defined to the council. As in you can't get your project through if it hasn't gone to the planning commission, like it goes to the planning commission before it goes to the council. And the planning commission has to give it stamp of approval. In other words, if it fails at the planning commission level, it does not, you know, then it can be appealed onto the council, but it's not, you know what I mean? Like it's very clear, it's very defined. And I think that this is the larger question if you go back to the mission and the vision statement, this question plays into that. And I will be perfectly honest under the pandemic conditions. I don't know how we effectively answer this question right now because the council is kind of every question or every item on the agenda right now with council has very specific limitations because it's in a virtual setting. And it's changed too because now we have district council members, right? Correct. So it might have been different prior to this year and now it's going to change. So I think that we can talk about how the CAB advises council in this summary but then also make recommendations moving forward how it's going to advise council now that there are district representatives. Yeah. Another interface for us was neighbor fest. Yeah. That council members, you know they were given the list of the neighborhoods and they were encouraged to attend at least one if not more. And when neighbor fest was up and operating we got their feedback on it because it was about emergency preparedness and emergency response in the form of a block party. And council got to see that in action as far as neighborhoods getting to interact and build documents for emergency response get the information about the different departments and what would happen in the event of emergency. So that was probably one of the most direct connects I could think of was that piece of it. But yeah, it's a good question going. You're right though with district elections it does change things dramatically. I'm just going to do a quick time check here. It's a quarter of a sum and let me hold up my agenda here. So this is our only other piece for tonight's agenda was going over the strategic plan. And from here it's going to go we're going to, this is going to come up again in cab not during the orientation, but- Shari. Yeah. I'm going to pose some topics for parking lot. Yeah, absolutely. Please, some what you just said. And I'm going to just roll through them in the interest of time and knowing that maybe we can revisit them on different agendas. In terms of advising the council you've often referenced the city council has goals and they let us know what their goals are. And my impression is they're sort of this mandate that we then adopt those goals. And that seems like a top down directive or guidance. And I'd like to parking lot exploring that more in the hierarchy of top down and thinking of us as advisement and how we bring those two together. That could just be my individual understanding needed but I'd like to talk about that. And number two, have you run that by the cab concept that the council puts forth? And this has been a question that we had I think in one to two meetings prior of the question of now what? And we have not answered that yet. And I would love to entertain coming up with a template response to department presentations. They could be especially tailored but if we had three to five prompts that the cab said, okay, we heard it. This is what we think we had question, whatever. Just parking lot that neighbor fast. I love neighbor fast so much because it brings the community together in a informal way that we can then invite council members to like remember when Chris Corsi came to the Ridgeway district. I thought that was wonderful. I think that's a good point. Likewise, when you're giving your report out to the council, it sounds like twice a year. I think we should invite as a reminder, because we were able to at all times, I think the cab should attend those and hear it because I think it would enrich our participation and increase our knowledge, et cetera, et cetera. But back to, so that's another parking lot. Okay. In terms of neighbor fast, I happen to be perusing the agenda for the February 9th. City. Agenda. And that's where their staff reports coming forward on the PG needs settlement for the Tubbs fire. Great. But what I was thinking about was. I wonder how connected we could should. I think that's a good point. And then on agenda items with the city council that pertain to disaster preparedness. Since we've adopted neighbor fast as such a. Community building. Response mechanism. Two disasters. And to me, and I, I know that this was a lawsuit. So it's a little different. It's a little different. Concepts and issues and projects that pertain to. Emergency response. And neighbor fast. I'm just wondering if those. Should be things that are run by the cab. Because it does. We do, we are pulling into that community engagement. And I noticed on the staff report that it said no. None needed on committee. So I think that could be why that was a. I'm just assuming so. And then you mentioned district council. You know, the council's divided up into districts. And. I don't remember exactly what you said, but I don't remember exactly what you said. I don't remember exactly what you said. I don't remember exactly what you said. You know, how we're interfacing with those council members. And how we're interfacing with. The council and the cab as a whole. And I'm just parking a lot of mall. Cause those are all things I want to talk about. It is six 52. So I want to go back to this idea that you had around. You know, you know, the strategic plan, you know, what we've accomplished. You know, whether, what, obviously that gets reported out to the larger cab, but then taking it to city council. Is this something the rest of the subcommittee would like to do? I think it's an excellent idea. I just want to make sure that everyone's on board with this. And then maybe we can start talking about next steps. Not at this meeting, obviously, but I think we can start talking about the next steps. And what needs to be done to accomplish this report? Yeah, I'm a hundred percent. Cause it. One gives us a little bit of clarity of, well, we've achieved all these things. So we can take these out. Cause they're done. And we can decide on, okay, now that this is done, what's the next step to it? I think that's. Yeah. I think it's great. And then Karli to answer your question about council goals. I'll email this out to the group, but the, it's a, at the beginning. So this is, I just checked. And. My, the latest on here shows. That crisis response through early 2021 is what's listed under the goals. So they have economic resiliency. Including childcare. Homelessness. And then we'll go to the next slide. So above the goals. You have to see that as well. This includes dealing with economic resiliency. Including childcare. Homelessness. Public safety priorities and reform, organizational diversity, inclusion, equity, fiscal stability, funding and services. So that's what they're, the, the goals at the overall. And then tier one priorities for the council were climate change, housing and affordable housing, But this all gets revisited really soon. And it's a public meeting that council has. And there's public common opportunity for this entire city, for people to give public comment on the council's goals and the goal sessions. And I don't know when those dates are. They, I want to say they were in January, February 18th and 19th. Yeah. Thank you. So just to give you a little heads up Carly of that, if this is something that you want to dive into on the early formation process, I will tell you right now what's on the city's website will probably dramatically change now that we are in this pandemic paradigm. And so we will see some changes, although it's entirely possible that economic recovery. And the childcare, I can see a lot of these staying at the top of the tier. Just because where we are right now, but it is where, if there's going to be changes. At any level, or if something is going to be getting introduced, that's when it's going to happen. And it can come from public input, it can come from the ground up that if enough members of the community bring a particular issue and said this needs to be the priority, whatever that particular issue is, it can get brought to the forefront and council can consider addressing it. So, we should. I mean, is that a venue for the cab to present as a committee? No, it's a member. No, the members of the public, the underpublic public. In other words, if there's a key issue. I know the cab could actually. And, you know, this is coming up before the next cab meeting, but the cab could actually formulate its own. Letter for this. To give to the council as to the cab would based on like public comment received at cab meetings over the last year or whatever it is. And issues of concern that we're hearing in the community. We feel that the council should focus on XYZ. So that's something that can be created. And we would have to. I mean, it could be something that the subcommittee creates. Well, it seems to me that. That could be something we entertained for 2022. Yeah. Because it's from my understanding, I'm not saying that. I'm not saying that. But I agree. We're not mentioning Sherry's report outs are providing that recommendation. Yeah. But I agreed. I, I think. Parking lot agenda to. And maybe Sherry could explore it more on at her level to see if. That input at that level and or just keep it the way it is and fortify what Cherie's report is with more information. Cause I think it's important. I mean, depending on what's going on in the world, I think it's great to have a congenial relationship with the city council versus something that could be perceived as adversarial not that the goal setting session. Yeah, it invites that. But those are kind of like new things that come up that city council may not be aware of versus these already paved conduits of information, communication that we already have. We may not need to do that. Anyway, I think you've really captured just some parking lot ideas and providing that the chair invites it, I'd be willing to make a motion to adjourn the meeting if we're down with our agenda items. Oh, a hundred percent. All right, so we have Carly and wants to second that. Second. Number Foster, awesome. All right, see you guys at the end of the month. So have a good evening. Thank you, too. Good night. Thanks, Kevin. Thanks.