 Good afternoon. Call the meeting of the Board of Public Utilities for the City of Santa Rosa to order. We may have a roll call, please Chairman Galvin here Vice Chair Arnone here board member badden for it Board member banister Board member Dowd here board member Grable here board member Watts Any statements of abstention by board members? Okay, we have no study sessions the minutes from July 18th. We'll be entered and we'll move to our first Or an only staff briefing Director Burke Sure, thank you. Our first staff briefing is going to be on our exciting Streets to Creeks program and Nick Sudano our senior Environmental specialist is going to give that presentation Thank You director Burke Good afternoon Chairman Gavin and members of the board. I'm here today to present a unique approach to educating residents about their Relationships with their local creeks and how simple actions can protect our watershed The streets and create the streets to creeks average campaign was developed in compliance with the outreach objectives Set forth in a national pollutant discharge elimination system or MPDS permit We also refer to that as the MS4 permit or the stormwater permit Storm drains are an extension of our local creeks and streams and our streets to creeks outreach campaign has been developed to create awareness About the effect everyday activities at home have on water quality in our local waterways a Coalition of 10 cities counties and towns that share the Russian River watershed have partnered to raise awareness About neighborhood storm drains and their connection to the vitality of our local creeks The regional partnership extends the campaign south Toronto Park in Sonoma County and as far north as Ukiah and Mendocino County The Russian River watershed is a rich and diverse region of nearly 1500 square miles and is home to approximately 360,000 people 238 streams and creeks and 63 species of fish three of which are listed as threatened or endangered Working with a local creative team and the valuable insight from our regional partners We've created a robust campaign with the following three objectives We want to start by building brand awareness, and this is more than just a logo. It's really about creating a caring and connected community The intent is to promote a behavioral change in our community as a first line of defense to mitigate potential impacts to creeks and Focus on positive actions which model simple changes and have big impacts And finally our crescendo is getting people to Take action and we started that with this campaign by focusing on four simple actions that can have immediate impacts This includes trash pet waste car washing and yard care Santa Rosa has over 100 miles of creeks that provide habitat for fish and wildlife Making a creeks a great place for the community to explore and is home to a wide variety of birds River otters and steelhead which still spawn in Santa Rosa Creek Protecting our waterways starts at home and is important for residents to make the connection to any trash yard waste landscape materials pet waste or common household Chemicals or surfactants can be carried away by wind rain or even runoff from overwatering to the nearest storm drain If not properly contained the goal of streets to creeks is to create a Connection with a community to those local creeks and empower them towards simple changes at home to prevent impacts to the creeks And ultimately the Russian River We wanted to make an emotional connection with the committee by creating a positive experience. This is accomplished through thoughtful Design elements such as a streets to creeks logo which incorporates the egret the fish and the hours to protect And then we used creek specific folk Creek specific photos featuring local creeks and associated those with zip codes to add a sense of familiarity and connection to a geographic region within our city We finally the creek names are used to encourage the community members to find and explore creeks Streets to creeks promote simple actions at home that will ensure only rain goes down the storm drain a common Misconception is that storm waters treated the simple fact is that storm water flows untreated from the street Parking lots or in some instances backyard drains into the storm drain system and directly to our creeks The initial campaign kicked off August 1st and will run through November of this year and Residents throughout the region will see and hear a multimedia campaign in both English and Spanish on social media Billboards radio videos digital advertisements and in print Santa Rosa will also be connecting with community members at our creek events including Creek stewardship Days community events and our annual Creek Week activities in September a website landing page Streets to creeks org was created to expand messaging and to provide additional information on protecting our waterways More content and information is intended to be added to this page as the campaign moves further as part of the messaging We created the following short video That I would like to play for you now Which is intended to be played at movie theaters streamed from our website in smaller snippets used for social media a Beautiful clean river doesn't start here. It starts here What we put down our storm drains goes straight from our streets into our local creeks that flow into the Russian River Simple changes can make a big impact Like when you wash your car the best solution is washing in a professional car wash But if you wash it home Divert wash water to an area where it can soak into the ground like a planter strip Also empty your bucket of dirty wash water in the sink But wash water will make its way to the treatment plant where it is clean You probably know how to pick up your pets poo when you're out on a wall After all it's the neighborly thing to do. But what about the pet waste in your backyard? Pick it up regularly and especially before rain or irrigation water washes any of it into a backyard drain Your pets poo is full of bacteria and nutrients that can contaminate our creeks Scoot the poo bag it and put it in your garbage When tending to your yard or garden check the weather and prevent over irrigation Run off of fertilizer herbicides landscape materials compost piles and leaf debris pollute our creeks Remember timing is everything Pick up any litter or trash that may get into the streets If you grab it before water or wind arrives, it doesn't have a chance of ending up in our creeps It's up to each of us to take care of our creeks and rivers They're ours to protect Find out more at streets to creeks.org We will be closely monitoring and adapting the campaign and some of the metrics for success are listed up here on the screen That eventually end up with creek and stewardship involvement in the community And you can get involved by sharing our campaign and liking us on facebook. I appreciate your time Thank you very much any questions this board member banister I uh love the campaign and uh congratulate you and the team that worked on it. Um, I think it's just great However, it's ironic that it comes a couple of days after I guess someone was Sighted for dumping waste from a mobile home over into a storm drain near the junior college area if i'm not mistaken And I suspect that the people that would do that Are not going to Get this campaign. They're not going to be on the right media or wherever And it makes me wonder if there's any thought about reaching out to the many people that are living in rvs and the like around town to With some kind of a message to them about uh, you know, I'm not sure they care But if they would and if they don't care then there's the enforcement aspect I guess so i'm just wondering if there's any way of reaching out to that community I think it's a great suggestion. I don't think we've done that just yet But it's definitely I think it's an area that we can look into And I will say that the campaign is creating an awareness in the community So that those that are getting the message will have the proper tools to notify us when those are happening So some of the media outreach or campaign that Has gone out has been bill inserts that have included spill numbers so that when those activities occur in the community Someone who is aware of what happens to the storm drain system can actually call and we can respond But I think we should be we should explore reaching out to those inside mobile Yeah, well in this instance, I guess it was a community member that saw it happening and called the police So, you know, maybe maybe that's another answer is for the community to keep their eyes on What's going on on the creeks and then in the drains in this case. Thank you Any other questions or comments or no doubt I didn't see any particular reference to Educating Children in school about this matter and that's an important way that many parents learn a lot from their kids It's a great question. Um, our permit actually does require us to do outreach to children businesses residents and also Um industrial practices as well too and so The evolution of this campaign will go on probably for a few years And children outreach is intended to be addressed in that as well too Thank you. Yeah, thank you. This is a great campaign I wanted to add on to the board member doubt's comment about outreach As there's been any outreach to landscaping companies specifically our local landscape contractors. I know, you know We went we went through The science and best practices on that with our landscape contract and it was a lengthy process There was a lot of education For us and for the contractors and when we took that out to bid But it struck me as a as something that you know in the broader broader scale would be a lot more beneficial if we had a public education campaign and outreach to Private landscape contractors dealing specifically with homeowners and commercial businesses and property management companies I understand that's a that's a heavy lift, but um, it did, you know, it strikes me as something where in terms of scalability and and and you know volume of of measurable influence on on some of these problems, especially when you mentioned surfactants and adjuvants and we're talking about pesticide use we're talking about two-stroke motors, you know things of that nature that the highest volume of Potential, you know runoff could could come from landscape contractors and other Businesses as opposed to just homeowners in the public. All right So um to answer that This is the first step is really to build that brand and that step and our idea is that now We're trying to connect people that storm drains actually go to the creeks and aren't treated And so the idea would be once that base message is out That same look and feel will go to residents that they know we're talking about storm drain It'll go to businesses like landscapes Landscapers that would know that we're talking about the storm drain system And really create that separation that that's not being treated as part of our current MTS permit we do reach to landscape companies Some of this is done through the russian river friendly landscaping And then once every permit term we actually have to reach out to those individual businesses and do a targeted outreach, which is Should happen here in the next year in your four of our permit And so I think you know again kind of looking at that with a closer eye and creating this connection. I think could be of value Thank you Especially as it relates to the ms4 permit and in compliance and so that we're Elevating what's what's you know recognize as best practices across sectors both public and private I think that You know it would be a great goal. So thank you Any other board member questions or comments? All right. Thank you very much mr. Sedano Good luck with the program We have uh two consent matters 6.1 and 6.2 or remember doubt It's merely an interest in knowing what's going on on 6.2. I'm not opposed to this at all I'm very supportive of it, but I'd like to know why it's taking so long Is there a problem or is it just that the complexity of the agreement? I Know I appreciate the question and I don't think that um this extension is in any way a reflection of um Any delay on anyone's part in the negotiations and the discussions just a recognition of the fact that there are there's a lot involved Um, I think the 180 day initial term was pretty ambitious. Um, and we may still be Being ambitious and just extending for another 180 days, but we're hopeful that Actually a next step would come to fruition within that time period and we will be working closely with we have a The liaison subcommittee We also have a negotiating team that's a subset of that and we're we have a the liaison subcommittee Next meeting on calendar. So there will be There are things happening Some of it we will be talking about in in that setting in that public setting. Some of it is still Negotiation process and so we're not sharing every detail at this point, but There are We're negotiating terms for a next step agreement that would Take place take the place of this exclusive negotiation agreement as Hopefully within the next 180 days. So hopefully that's helpful to your understanding of where we are And with with that explanation, I would move to approve the two consent items I'll second Motion by board member dowd and seconded by board member watts to approve items 6 1 and 6 2 On favor say aye. Aye any opposed? Very good. Thank you Item 7.1 is a report item on our project work order amendment Dr. Burke Thank you. So this item is An item that is going to talk about design services for a critical project for the treatment plant our uv disinfection process Previously we had given the board an update in study session on the status of this project and then Had brought this particular contract to the contract subcommittee So mark caserey our supervising engineer with our cip team is going to be giving this presentation Thank you director Burke Good afternoon chair galvin and members of the board. My name is mark caserey I'm a supervising engineer with capital projects engineering And today we're here to discuss the proposed amendment to the project work order for the design of the uv disinfection and diversion project The presentation will contain 17 slides. It'll last about 20 minutes And we will be discussing the project background We'll go over the overall project design The cost and the schedule We'll discuss the design project work order amendment And ultimately we'll be making a recommendation to the board So in 1998 we commissioned a new ultraviolet disinfection system at laguna treatment plant This replaced our previous gaseous chlorine disinfection system And it was rated for a capacity of 67 million gallons of wastewater per day This was equivalent to our peak wet weather flow Which you can think of as what would occur on a very high storm event The photo on the lower right actually shows our existing A bank of our existing uv system taken out of service for maintenance or cleaning 14 years after we commissioned our new uv system and the division of drinking water and the regional water quality control Board mandated new uv disinfection requirements Which prompted us to analyze the uv disinfection capacity at our plants The analysis determined that we were operating below our design point And as a result our system was derated to a capacity of 48.5 million gallons per day So since the derating in 2012 the city began evaluating short-term and long-term solutions to this deficiency And some of the analyses are included here They are alternatives analyses. We held workshops developed numerous reports And in 2016 we assigned an agreement with corolla engineers for the design of a new uv system and diversion system And i'll be speaking to each of these points in a little bit more detail shortly So going back to the derating in 2012 we responded by Developing a number of analyses. We looked at the treatment capacity for our existing uv system We looked at the operation and maintenance procedure And we also evaluated various treatment alternatives These analyses demonstrated two key issues First that we have insufficient wastewater capacity at the plant And that our existing uv equipment is beyond its useful life and it must be replaced So this slide shows the alternatives that we looked at They included ozone pasteurization Parasitic acid and of course ultraviolet The preferred alternative was found to be ultraviolet as it provided the most cost effective solution at addressing our loss of capacity And so in 2014 we took a closer look at this preferred alternative We did this through what's known as a disinfection suret Which you can think of as a think tank. It's a It's a Collaboration it's a collaborative effort of technical experts as well city staff to solve a problem So we looked at our preferred alternative in greater detail Taking a broader perspective We looked at various configurations of this alternative and we vetted it against the future constraints that we're considering for at the plant So this charrette included six consultants Through five separate engineering firms as well as 11 city staff composed of chief plant operators Engineers as well as deputies The best alternative consisted of augmenting the existing uv system With sodium hypochlorite to meet our capacity goals of 67 million gallons per day So this alternative provided a two-phase solution to our loss of capacity The first phase being supplementing our existing uv system with sodium hypochlorite, which is a chemical disinfection process And then the second phase being shortly after replacing our aging uv system The end result was very well vetted through this process and it represented a collective Solution between city and consultants To address our problem in the best way possible So in 2015 we began our basis of design With four conceptual analyses We generated technical memos or memorandums Studying water quality parameters such as ultraviolet transmittance We looked at the feasibility of a side stream sodium hypochlorite process We looked at on-site and diversion improvements And of course we looked at the design parameters for our new uv system And in 2016 we completed two milestones through a competitive bidding process First we selected corolla engineers For the design of the uv system and the diversion system And we also pre-selected our uv equipment supplier again through a competitive process The reason why we want to pre-select uv equipment was because of the variations between different manufacturers Some manufacturers have systems that Operate parallel to the waste stream some are perpendicular. Some manufacturers Have their systems angled and so it is Not possible to design a system without first knowing this critical equipment So we proceeded with a an agreement with calgon carbon And developed a professional services agreement and a memorandum of understanding where we locked in the equipment price for 18 months And shortly after the design we took a step back to evaluate The alternatives and where we were going and we did this through a value engineering study So the purpose of a ve study is to reassess the short-term and the long-term alternatives And we revisited this our preferred alternatives against cost looking at risk again Looking at our design parameters as well as regulation And the ve study did validate the direction we were going was the right path And it ensured that we were addressing our needs in the most economically feasible way The conclusion being that the ve study confirmed that uv supplemented with sodium hypochlorite as well as diversion Was the most effective approach Additionally, we revised design parameters Which reduced the cost of the capital replacement for the uv system So this is a timeline showing where we need to go from the original project work order starting in 2016 In february of 2017 we submitted 35% plans and shortly thereafter we performed the ve study It's important to note that in october of 2017 the wildfire Led to the benzene contamination issue which directed substantial staff efforts and caused delay to this and other projects Through 2018 and 19 we held a number of staff briefings to the board of public utilities as well as study sessions And in july of this year, we did meet with the contractor review subcommittee to go over this project work order amendment What this timeline shows is that we are essentially Three and a half years behind schedule. We were planning on commissioning the new uv system fall of this year So pending a project work order amendment approval. We anticipate the remainder of design will take 1.5 years And near the end of 2020 we're considering a potential bond sale for capital funding of the construction project We are looking at a number of other funding mechanisms as well at this time We will look to award the construction contract may of 2021 and with a 1.5 year construction period We are estimating completion at the end of year 2022 So this shows a schematic diagram of our preferred design at this point The uv system shown in the southwest quadrant of the plant in purple South of that we have the diversion tank and pump station And the diversion system provides a necessary operator flexibility to reroute a non-compliant effluent Either back to the front of the uv system or to the flow equalization basins for re-treatment This is important because currently non-compliant effluent must be circulated off-site To brown pond in which case it must be circulated back to the head of the plant for re-treatment This process is both operationally challenging and expensive And so this new system will provide additional time for plant staff to determine issues as they as they appear for the uv system And then to properly mitigate those issues onsite So moving on to the estimated project costs We are currently estimating the construction at 47 million dollars 35 million dollars is attributed to Disinfection and 12 million to diversion We are estimating 17 million dollars for project delivery, which does include design engineering services during construction construction management and inspection fees regulatory fees administration As well as an overall contingency And so the total project cost is currently estimated at 64 million dollars And I think it's important to to point out that at this time Our contracts with calgon the uv equipment supplier has since expired So you'll recall that they were willing to hold their prices for 18 months And we will need to renegotiate and renew our contracts with that uv vendor And there may be some price escalation We are not certain what that price escalation may be or if it does exist But I wanted to point out that that's not shown here Moving on to the project work order amendment The original project work order was for 2.8 million dollars And our amendment is 1.6 million It represents a 57 fee increase from the original estimate And results in a total of 4.4 million dollars The 4.4 million dollar design fee represents about 9.3 percent of construction and I'll get to that point shortly The majority of the fee increase consisted of tasks that were either added after contract execution Or design and project management efforts that were expanded early on in the design process Continuity was also added to the project at the request of the city and was discussed with the contract review subcommittee The original contract had 50 000 dollars for contingency and for a 4.4 million dollar contract that's a negligible amount And so it was our recommendation to add 200 000 dollars to the contingency It's important to note that we also looked at a number of ways to save money For this project work order amendment We learned that by combining diversion and uv disinfection into a single capital project We were able to realize the savings of over 260 000 dollars on this contract And that was because we wouldn't have to reproduce efforts to develop additional contract plans and specifications Bid separate projects and go through two separate procedures So why the increase in the design cost? The previous timeline showed that we did extend the project by over three years Which does result in a proportional increase to staff time as well as project management The ve study and follow-up assessments Did expand the scope and contribute to The additional timeline To the 35 design process we also needed to make some changes to the design to accommodate The new uv equipment for example, we had to relocate a construction trailer as well as some treatment equipment We had to add onsite stormwater improvements to accommodate our diversion system And we also added a flood wall Coordination task for the ongoing flood wall at the plant. So currently we're building We're designing a flood wall to protect the the plant from flooding This is within close proximity to our project the uv project And so we need to provide coordination between the consultants so that there's no conflicts during construction Finally, this project work order increases the design labor rates from the consultants by 10 to bring their rates from 2015 up to 2019 they held the rates for nearly four years and This project work order provides a mechanism for paying current salary We compared the design fee Against construction cost, which is a typical way to determine if the design fees are within expectations So for a 47 million dollar construction project A design fee of 4.4 million Or 9.3 percent is well within our expectations The industry standard shows that design fees range between 8 and 12 percent for a project of this size Additionally, we looked at the cip benchmark study in the state of california Which is a study that compares design and construction management or inspection costs To corresponding construction costs on public works throughout the state of california So this benchmark study is performed annually by a number of cities long beach la san diego oakland and Those studies showed that design represented upwards of 15 percent of construction cost So our 9.3 percent fee of construction is still well within our expectations Additionally We're estimating between 15 and upwards of 20 000 hours of design effort To give you an idea of magnitude A person will work 2000 hours per year. So this is a massive effort If we do not move forward with the design The LTP the Laguna treatment plant will see heightened issues and risk And some immediate concerns that we have Are that the fact That the uv system does not have sufficient capacity at periods of high flow and low ultraviolet transmittance Which results in costly recirculation of non-compliant effluent Additionally the regional board has requested a compliance schedule To inform them when we do plan on replacing our system. So we need to respond to that Our system does not have sufficient capacity during high flow events Which can cause issues if there's failure of the equipment during the winter months Additionally, we'll see increased resources and cost attributed to maintaining an aging uv system And additionally we have we'll see greater risk of the equipment supplier no longer supporting the antiquated equipment So pending the approval of a project work order amendment Our anticipated timeline includes a number of workshops that we will hold through the design process We plan on working closely with the uv Vendor that we selected previously through the design process and in december of this year We will engage with calgon for renewing our contracts Through 2020 we'll hold a number of design workshops to go over the 75 and 90 percent submittals And to make sure that we're on track with budget and scope and of course our schedule In may of 2021 we plan to bring three items to the board Those three items include the construction contract We will bring a separate cm and inspection contract And additionally we will amend our pw o This this project work order for engineering services during construction So engineering services during construction is a task typically allocated on the design engineering Contract to account for changes in construction as well as the submittal process and request for information However early on in the design process. It's very difficult to Um estimate what that effort is going to be It's much More efficient to estimate it after we go through the design process and we're getting closer to bidding so that we can Then amend this contract one final time So with that it is the recommendation of transportation and public works department as well as the contract review subcommittee that the board of public utilities approve amendment number one to the disinfection and diversion project In the amount of one million $484,655 Approve a $200,000 contingency And for a total not to exceed fee of four million three hundred eighty eight thousand $254 And I'd like to add that we do have city staff and consultants in the audience We've got uh mark solomon with hazen and doug wing with corolla engineers That may be able to answer any questions you have that i may not be able to answer Thank you Thank you for your presentation board member questions or comments As was noted, uh, this matter did come before the contract review subcommittee Um, and we met and received the same presentation and it was partly our recommendation that that contingency be Up to two hundred thousand dollars. So it was a unanimous recommendation from the uh committee to have this matter Put on the agenda Board member gable Yeah, thank you. I just had a couple of questions on this. Um One being is this In the equipment that we already installed whatever 14 years ago or whenever it was Is that when you determined that that we were ending, uh That we were nearing the end of the useful lifespan Does that fall within kind of the The normative lifespan, you know In in comparison to other jurisdictions that that have similar population capacities and flows or is Is that abnormal? So I can speak. I cannot speak to other agencies But for ultraviolet disinfection equipment, it is um complex equipment That's highly energy intensive and so you will see a shorter useful service life as you would see to a Pipeline installation for example, which can last 50 years or even longer So the original installation was 1998. So it's been about 21 years Which does fall within our expectation for this equipment Okay, and then my other question was about delays. So say, you know, for instance, we had a two-year delay on getting this Going at least right? And you said that related to disaster recovery stuff The staff time obviously that we diverted to disaster recovery some of that is within our At least a request for FEMA reimbursement. Is that is that correct? Yes, that's correct. Okay, because it does seem to me that That's that's a significant delay for something that is, you know, seemingly pretty urgent And if then it takes another Three years to get equipment on the ground and implemented at a significant cost It I just wanted to make sure that that was that there was some At least a request to FEMA for for that that staff time I mean, I know that there was some but it just seemed like there's an opportunity cost there as well I know that that can't really be be billed to FEMA, but it's it's significant. It seems like um My other question was related to The cost of of the of the design and the new equipment those other jurisdictions you mentioned where you did a cost comparison Those seem like like much larger jurisdictions. Is that And I know we were we were still below in terms of percentage of overall construction budget for design But it did were you able to look at any other, you know I like to see more comparable city sizes when you're doing cost comparisons as opposed to, you know, for instance, San Diego It's more useful to me to see cities of similar population and Capacities that they're plants for instance Did you do any cost comparisons with cities of of comparable size and capacity? So as part of this analysis, we didn't I personally didn't look at Cities of this similar size and the cip benchmark study is a multi agency study that's adopted by the state of california It does include a number of smaller municipalities Not as small as santa rosa But we did look at the design fee from a number of angles So we did compare it to this benchmark study We compared it to what we know to be an acceptable design fee for a project upwards of 50 million dollars Which is about 10 so a 9 design fee does fall within our expectations as well as the industry standard Additionally, we looked at it on a per construction sheet basis. That's another way of accounting for the design fee you could expect a design fee per sheet between 14 and 15 thousand dollars Our construction sheets are about 300 and it results in a unit cost of about 14 700 dollars That too falls within our expectations And we also looked at it on an hourly basis to to justify the cost as well And I only ask because when we're doing our due diligence with rate payer funds and looking at, you know A contingency a significant contingency of 50, you know, some percent, but also the overall cost It does seem to me that when there is any kind of public scrutiny on a process like this and and You know funds of that magnitude being used rate payer funds It does seem to me that that we should have To prove our due diligence in the process some comparisons with with jurisdictions or cities of comparable size because otherwise to me It it doesn't it doesn't look like we're comparing apples to apples So that would be that would be useful for me in the future But thank you for the The detail and I know this is a lot of work. So Thanks Other board member questions or comments hearing none Call for a motion I would move that the Board approve the amendment to project work order A010014 under the master professional services agreement To approve a $200,000 contingency for a total contract doctor at seed 4.388 million I'll second Motion by board member banister seconded by board member watts all in favor say aye. Hi any opposed? Very good. Thank you for your presentation. Thank you Item 7.2 is a report on a sole source contract specification director Burke Thank you. So this item is Before the board for a sole source specification for equipment for a future project at the treatment plant And brian heinzelman our associate civil engineer with cip will be doing this presentation Good afternoon chairman galvin members of the board My name is brian heinzelman I'm here on behalf of transportation public works and the water department for the city of santa rosa To recommend the approval of sole source specification Of a programmable logic controller for the laguna treatment plant chillers and climate control upgrades At the administration and annex buildings I'd like to start to say this project is critical to plant operations As the plant laboratory is located within the administration building And climate control is essential for state mandated testing to assure plant effluent water quality Meets and complies with our npdes discharge permit And then I'd like to give you some background on the project. So there was a 2016 water chiller assessment By cost to engineering out of napa and that assessment found that the chillers at both the administration building and the annex buildings Have reached the end of their useful life and They should be replaced That same assessment also went on to say that the Controllers for the climate control system Should be upgraded from the existing apogee system to the new s7 system in order to conform with the rest of the controllers at the plant And since this assessment The Boilers at the administration building have also reached the end of their useful life In fact, one of the two boilers is no longer operable and the remaining boiler is undersized and overtaxed So this project will replace two 50 ton chillers at the administration building Two boilers also at the administration building one 15 ton chiller at the annex building And the programmable logic controller or plc for the climate control system This project is currently ready to advertise for bids However, the authority to prove this proposed sole source lies with the board of public utilities And if your board votes to approve the sole source, it'll be included within the specs And we're going to go ahead and advertise for bids We'll later return to bpu to award the contract Here you can see on the screen the annex building with the 15 ton chiller located just outside And also the 50 the 250 ton chillers located at the northwest corner of the administration building The boilers are located in the maintenance room, which is inside the administration building just south of the 50 ton chillers Plant staff has requested the sole source of the Siemens plc Which consists of the power supply the control processing unit the input and output modules And the operator interface terminal Here you can see the existing apigee plc Within its case in the administration building California public contract code section 3400 Doesn't allow specifying a particular brand name or trade name product unless that specification is followed by the words or equal So that bidders may furnish any equal material product or service This code is set up to save taxpayers or in this case ratepayers dollars However section 3400 does make several exceptions to its sole source rule including including exception number two which i've highlighted here Which says basically you can Specify a particular product as long as that product is in order to match Other products in use on a particular public improvement either completed or in the course of completion In plant staff have determined that they qualify for exception number two for a number of reasons Including the fact that the plant uses exclusively Siemens controllers They have 98 of them in fact in service at this time The plant technicians are all Siemens factory trained So they'll have They're on call 24 7 365 and they're able to go in and make any repairs that are needed without calling in a special technician Also the plant maintains an inventory of Siemens parts and for these reasons We recommend that the board of public utilities by resolution approve the sole source of the Siemens program of logic controllers For the ligand treatment plant chillers and climate control upgrades at the administration and annex buildings I can take any questions you have thanks Thank you. Mr. Heidselman board member questions or comments board member doubt Once uh bids are received Is there enough information out there in the general marketplace of treatment systems that We can feel confident that the pricing that we're getting through the Siemens will be Be able to be evaluated that it's competitive I I have not looked into that particular aspect, but I know that Siemens is used throughout many systems and We can definitely research that And and give you get back to you This information and it's it's not something that I would expect now It's once you once you receive the proposal That you can verify that in fact it's a reasonably fair Proposal for our ratepayers and those of the whole sub regional system I believe that would be the case yes Thank you Any other board member questions or comments? If not, we have a resolution I'll move a resolution the board of public utilities approving the sole source specification for Siemens programmable logic controllers for ligand treatment plant chillers and climate control upgrades at administration and annex buildings And waive the reading of the text second Motion by vice chair Arnone seconded by board member grable all in favor say aye. Aye. Any opposed? Very good resolutions approved Thank you Thank you item number eight is public comments on non-agenda matters Seeing no one rise. We have no referrals. We received electronically the written communication on the monthly rate revenue and usage report subcommittee reports none board member reports vice chair Arnone I had the pleasure of attending the north coast regional quality water quality board meeting yesterday morning and offering some comments from the city of san rosa on their total daily maximum load amendments And suggested some changes to their rec one Treatment having to do with changing the requirements and the standards depending on seasonal issues and flow rates I think director Burke will report that the results of the hearing were that Our our comments were received but not implemented Um, but it's not the end of the discussion because there are other steps in the process for we'll have an opportunity to to further advocate for that point of view so it was um, I appreciated the help of staff putting together the comments and um, I think this those comments highlighted the fact that san rosa is a very good partner in reducing the loads and the Russian river watershed and I think the board appreciated hearing those comments And I want to thank you vice chair Arnone for Going to that meeting yesterday morning as I had a conflict. So I appreciate you stepping in any other board member reports Directors report Thank you. Um, so I also would like to echo the thanks to vice chair Arnone for attending The russian river pathogen tmdl hearing yesterday at the regional board um, I think you You characterized and reported out very well on our experience there. We did provide comments on our concerns about um compliance year round with uh, sort of a Rec one determination which basically means it's available for all recreational activities year round and not recognizing um, the variability and seasonality of Water flows in the russian river And having exemptions be available During those high flow seasons as vice chair Arnone reported The regional board did adopt the tmdl as proposed and didn't address our comments, but There are other opportunities It does have to go to the state water board and I think we're also looking at other options for how we might be able to build this into our compliance requirements in the future Uh, a couple other things just to update the board on one Wanted to give a brief update on the activities that we have been doing in relation to considering and Setting a recycle water fee for agricultural uses I think the board knows uh that we've been working on this for quite some time It's been a bit of a lengthy process and we really appreciate those that have been serving on our ag ad hoc committee The good news is is that we have really Put out a lot of information and worked very closely with the agricultural community both through an ag users group as well as Through emails written communications setting up a specific website Most recently we mailed a letter With the proposed fee as well as a draft of the standardized agreement To every single one of our recycle water customers Included in that letter was information on a meeting at the farm bureau We worked with the executive director of the farm bureau to secure a time To hold the meeting to update the members there if interested We held the meeting the evening of july 22nd and even with letting all the customers know in a direct mail letter as well as information being in the farm bureau's newsletter and other communications Only one person showed up And he was very grateful and positive about the interactions and the process and where we've gotten We have really only received positive feedback from all of the outreach that we have done And we believe that we've come to a successful Resolution that meets the needs of the water department and still recognizes the value that our agricultural customers Provide so we will be holding a final agricultural ad hoc meeting to Discuss that more to come on getting that scheduled We were hoping sometime this month if possible And then we will be going through a public hearing process at the board. Hopefully in september I also wanted to give the board a update You've probably been hearing a lot of information about the PG&E public safety power shutoffs or psps There has been a lot of information sent out by PG&E. There's been articles in the paper There was also some Presentations by both city and county staff as well as PG&E at the board of supervisors and at the city council We are also Looking at this very critically not only as a city, but the water department in particular To ensure that in the event of a public safety power shutoff That could last for multiple days. We will be able to continue to run our facilities Both on the water and the wastewater side To that end just wanted to let the board know a couple things All of our water pump stations have backup generators And nearly all of our sewer lift stations have generators We do test these monthly and all of our generators can run a minimum of 24 hours without needing refueling We are also calculating the amount of time our distribution crews are calculating the amount of time each generator can run On a full tank of fuel. So we're wanting to make sure we have enough contingencies in place We also have mobile generators and portable pumpers that can help provide us with some additional resiliency And we are working on operating procedures for refueling the generators Not only for the water department, but the city as a whole and looking at various options to ensure that we have fuel deliveries so Just wanted to let the board know we are we are looking at this very seriously and We I think we have some good plans in place, but we're continuing to work on this so that in the event of a psps We will be able to continue to operate our systems Not only throughout the city, but also at the treatment plant as well In addition, I will also note we have put some information out That in those events we will be messaging encouraging our customers to reduce their water use At if at all possible cease irrigating outdoors and really limiting their indoor water use as well And then last And I'm afraid that I might put your this name. So I apologize in advance but we wanted to Introduce the board to one of our newest engineers on our cip team David fredelizio Hopefully I did that pretty good Is a licensed civil engineer with a bs in civil and environmental engineering From cal polysandlose visbo and has four years of professional design and management experience with various civil and water engineered Systems and also serves in the national guard as an engineer platoon leader And we're very happy to have him join our cip team. So That's all I have for you Any questions for the director? If not, we will be adjourned. Have a good afternoon