 Good evening. The regular meeting of the Ireland Board of Selectment is called to order for Monday, August 18th. My name is Joe Curo. I am sitting in on behalf of our Chair, Stephen Byrne, who did have an unexpected personal commitment conflict this evening. I'm also joined by our fellow members Kevin Grilly, Diane Dunn, and our staff members Mary Ann Sullivan from our office, Doug Heim, our Town Council and Deputy Town Manager, Andrew Flanagan. The meeting this evening, I will remind you, is being recorded for Arlington Community Media. It is not due to technical difficulties being broadcast live this evening, but it will be available both on local cable and online later for replay. Also, anybody speaking at the meeting should be aware that the meeting is subject to being recorded or filmed by members of the audience in attendance, should they choose. Before we get going, I'd first like to ask everyone's indulgence. We recently lost a former town employee and the father of our longtime Tree Warden and Highway Division employee, Jimmy Dodge. We lost George, his dad. I'd like to ask for a moment of silence, please. Thank you very much. Our thoughts and prayers go out to the Dodge family. First up on the agenda is the consent agenda. I'm going to request to my colleagues that we do break out the minutes of the meeting for August 4th as I was not in attendance. If I could first take a motion on that portion and then we'll take up the rest of the consent agenda. So could I hear a motion to approve the minutes of the meeting of August 4th? So moved. We hear a second? Second. Is there any discussion on this? All those in favor? Aye. Aye. And I abstain. Thank you. The additional items on the consent agenda, which will be taken up with one vote, will be a request to waive parking restrictions on Tufts and Foster Streets for the 2014 to 2015 school year. For approval, the second annual Arlington All Sports Trick or Trot 5K run on October 25th, 2014. For approval, the annual Town Day Road Race for September 13. And for approval, the Town Day Banners in Arlington Center. Do I first have a motion to approve the place? So moved. Second. Okay. Do we have, first of all, is there anyone on the board who has any comments on any of these? Just on the road race that the athletic director, Melissa Lugalecki is doing. Whoever is coordinating that with her, I know last year she was brand new on the job and there was a little bit of an issue because of time. Just to let her know the sooner she can book the police patrols, the better, especially around that time of year. Because sometimes I don't think we had enough last year. So. Mr. Don. I just want to be clear that on both of the races we're talking about, they include the Minuteman bike path and that that is under the jurisdiction of the town manager, which is something I clarified with Doug and Andrew before the meeting. So we're approving the parts that, you know, we approve in the idea, but it's going to require town manager to weigh in on the parts that are actually on the bike path. Anything else from my colleagues? Is there anybody in the audience here on any of these matters before us would like to say a word or two? Hearing none, we have a motion on the floor to approve subject to all conditions as set forth, I believe. All those in favor? Say aye. Aye. All opposed? It's passed unanimously. The second item on the agenda is the appointment to an appointment to the Cable Advisory Committee. I'm going to entertain a motion to table this. We did have some questions about the foundational charter around the Cable Advisory Committee. I don't know if town council wants to just say a word or two about about this. I know you'd sent us a memo today. Mr. Dunn, did you want to speak on that first? I was just going to move to table and I was going to give the explanation that I'm sure you can give better than me. Sure. Just a brief explanation. The issue is raised to my attention that because the nominee, Mr. Heiner, is the chair of the school committee and section nine of the town manager act prohibits holding of multiple offices by a limited number of boards and commissions including the Board of Select and the school committee and the finance committee. I need a little bit of extra time to examine whether this is the type of appointment that would be prohibited from holding multiple offices under, including looking at the Cable Advisory Committee's charter documents and authorizations to ensure that there's no issue that would preclude Mr. Heiner from serving on both the Cable Advisory Committee and the school committee. Are there any questions that we have to answer in a little more detail? I moved to table and I just want to be clear that I definitely I'm the one who brought it up with the town council because I was concerned about that because it's affected me and positions that I've held in the past and I am delighted to support Mr. Heiner for the position. I think you'd be excellent for it. I just want to make sure that we can do it. So I just wanted to be with that motion to table. I wanted to be clear what my intent was. And is there a second on the motion? Second. Second but same thing, Mr. Heiner would be an excellent addition to any committee in Arlington as he's already proven. And if I may, I just want to add that this is an issue that comes up from time to time. And I'm happy to examine the issue not only in the context of the Cable Advisory Committee, but within the context of committees that are largely advisory in nature and aren't policymaking bodies, whether Section 9 really applies to that type of quote-unquote town office or whether it's meant to only encompass certain types of things such as someone serving on the school committee and the Board of Selecting, which would be an obvious conflict that no one would want to have somebody serving those capacities simultaneously. I think that would be worthwhile to get a ruling along those lines. And so it looks like we're going to take a motion, a table, and I'm sorry, Bill. And I'll concur with my colleagues. Having been a colleague of Mr. Heiner's on the school committee, I agree that he has a lot of energy and puts his heart into everything he takes up. So all those in favor of the motion to table? All opposed? It's unanimous. Next, we have an appointment to the Council on Aging. Noreen Murphy returned to expire June 30th, 2017. This was tabled from the July 28th meeting. Is Ms. Murphy here? If you could come forward to the microphone, please. Good evening. Just tell us a little bit about yourself and your background and why you want to serve on the Council on Aging. I am an attorney. My office is in Winchester, but I live in Arlington and for the past 12 years or so, I have volunteered my services at the Council on Aging. I support the friends of the Council on Aging and I just wanted to have a little more global input into the needs of the seniors in this town. Fantastic. Mr. Greeley. Move approval and thank you so much for your willingness for what you've already done and for your willingness to serve. Thank you very much. Second. Anything else? My colleagues? I saw that you had an affiliation with the Family Trust of Massachusetts. Do you still have that available to you as a resource? I am no longer. I resigned from the board, but yes, they are still. You have connections and you know the nuances of it. I do. Because I think that's a great asset in terms of, I think that's a great group, you know, part of the law in terms of a resource for the elderly disabled. Oh, pool trusts are of enormous importance, particularly in Massachusetts. One of only 14 states that allows pooled trust to be used by people over 65. So the more people that become aware of their availability, the better. And yes, they are an available resource, as are the other pooled trusts. I only highlighted because I think it's another benefit. I had never heard of this before. Now that you're saying it's only one of 19 states, that's probably why 14. I apologize. So I'm really excited about you bringing that little extra benefit to the committee. Thank you so much. And I would like to apologize that it completely slipped my attention that this was going to be taped and or broadcast. And I wore my bicycling outfit. So not quite properly dressed. We thought you might be dressed for the road race that we know that the Friends of the Council of Aging. Norie, neither are we in the summer, though, we go casual. So don't you worry. Great, thank you. Your service is the what matters. Absolutely. Not my shorts. Okay. Okay, we have a motion on the table. All those and any more comments? All those in favor? To unanimous. Thank you very much for stepping. Thank you so much. Thank you. Next, we have another appointment to the council on aging. We're still getting used to our electronic here. Paul, Raya, Araya. Thank you, Dr. Ornette. If you could tell us a little bit about yourself and sure. Since Maureen only took a little bit of time, I'm going to take a lot more time. I'm proud to say I'm a third generation Arlingtonian. I think the history of my family and the history of Arlington are intimately interwoven. My grandfather came here in the late 1890s and opened a cobbler shop in Arlington Center died in the 1918 flu epidemic in Arlington. My grandmother had the five and dime in Arlington Center at one time. My father built over 100 houses in Arlington in the area, one of which I live in today. I'm a psychologist and certified gerontologist. I've been working in the field of Alzheimer's disease for more than 27 years. I'm very concerned about Arlington's response to aging in general and specifically to Alzheimer's disease. It's estimated that in Arlington we have almost 2000 individuals with Alzheimer's disease. And there are countless numbers of our Arlingtonian family members who are donating hundreds of thousands of hours per year of free care. And we have to concern ourselves of what we're doing to enable these folks to remain in town. And how are we helping those families cope with the process of aging in general and with Alzheimer's specifically? I think that we can do better. And we're looking at this elderly perfect storm that is brewing here in Arlington as the boomers age in place. And we want to help them to stay in town. But I think that Arlington COA building is not able to weather that storm. And we need to consider how we're going to address the general issue of aging in Arlington. And my goal as being on the on the advisory committee is to make aging in Arlington an easier process and to help those who love those persons who are dealing with dementia in Arlington. Thank you very much, Dr. Ray, certainly be a very effective spokesperson. I wonder if any of our colleagues have anything more? I just want to move approval and just I want to thank you. It makes me when I see the, you know, the experience that you bring in the marine brings that we're doing we're doing really well by our volunteers and making the town a better place. And I really appreciate the time you're spending on this. Second, Mr. grilling. Yeah, it's doctor doctor. Yeah. See now is the grilling. Oh, okay. No, but you went to Heidi Russell and Bishop. So did you move around a lot as a kid with the different fathers homes that he built there? Well, yes and no, I lived. My dad developed Crosby Street in Arlington. We lived there. We lived in I still live in Columbia Road, another house that he built. I went to the Russell School as did my dad. So it's moved around in Arlington all my life. That's interesting. Thank you very much for your interest in your long Arlington history. It's a credit. Thank you. Anything more? Okay, we have a we have a motion to approve Dr. Ray's appointment. All those in favor? I'll oppose. It's unanimous. Thank you very much. Congratulations. We appreciate your service. Next, we have a common Victual's license. A request for a common Victual's license at Sheshwan's Dumpling at 1360 Massachusetts Avenue. Lisa Yee, if you could please come forward. Hi, good evening everyone. Hi. You can step a little closer to the mic. Everyone at home can hear you. By the way, my husband, I'm just here to translate. Please if you could tell us about your plans for your business. We know that there is an existing business at the location now. If you could tell us a little bit about your plans. I may take over that point. We actually just it's just a management change. And we're planning to do a new menu. And that's much it. It's the same Chinese style of food. So we won't change the buildings anything like that. We will get a little bit new menu on that. And so the same thing, like what are they doing right now? Move approval. Yes. Okay. We have a motion to approve. Do we have a second? Second. Okay, Mr. Gurley, move second. I just wanted to double check housekeeping. What we have here is that the Board of Health at the time of this application hadn't received the food establishment plan review. I want to make sure you're aware of that. Yes, I should went to both houses this morning and we see Natasha this morning. We kind of get misunderstanding when they first give us application, we felt we'll get this meeting first, then go over with them. So I didn't meet with Natasha this morning and explain that she was she was okay with it. Okay, so my she have a meeting with Mary and this morning as well. Natasha did call and they are in the review process with them now. So on, you know, she feels fine with this going forward. Okay, and my motion contains in it, it says subject to all conditions being responded to. That's one of them. And then just to two other things. You have your business hours, I assume your catering hours will mirror the same as the restaurant will be the same as the restaurant. You're catering. Actually, most likely will be in house catering and what won't be go out right. So basically a few orders whoever pick it up. Okay, and then the last thing, just because it wasn't in here, but you are just change of managers. So you probably already have this set up. But I just want to make sure in terms of trash, rubbish removal, that the town has a bylaw when they can come and pick it up and take it away. But I'm assuming you're aware of that where you just changing managers and you've been in there in some form already. Yes, that's correct. We have like past restaurant experience. So we are aware with that too. Great. That's nobody else. I did want to just note that, you know, the restaurant currently does have a beer and wine license is your intention to come back late later to apply for the yes that we are in the process goes with the seller's lawyer to do the transfer of the license. So we would have another hearing to do for that. Okay, I just want to make sure there's no confusion around. I know Miriam is taking care of you. So you're all set. Okay, so we have motion on. Yeah, I'll just say you're within walking distance. I walked down the hill and have your soup sometimes. So I enjoy it. I'm glad you're still there. Thank you. Absolutely. Okay, we all set. I think we have a motion on the table from Ms. Mahan. I was seconded by Mr. Greeley. All those in favor? Thank you. It's unanimous. Congratulations. Thank you. Good luck. This now brings us to Citizens Open Forum, except in unusual circumstances, any matter presented for consideration of the board shall neither be acted upon nor a decision made the night of the presentation in accordance with the policy under which the open forum was established. It should be noted that there's a three minute time limit to present a concern or request. Is there anyone here for Citizens Open Forum? Going once, going twice, three times. Okay. So move on to traffic rules and orders and other business. First order business, a request for 63 and 65 Windsor Street to a start hydraulic evaluation of drainage system on and around Windsor Street, B for a long term overnight parking permits at the address reinstate eight already used annual allowable overnight parking permits and more frequent inspections of the street, including street cleaning inspection of catch basins and inside of pipelines to the permanent upgrades are performed. And the request has been put in by Morat and Gin Denise. I'm sorry if I mispronounced that and Robert Munze. If you could just briefly discuss your request with us and I know that we do have the director public works here also to address. Sure. First of all, thank you for having us and listening to us. We are here after two years of communications, or I should say attempts at communication with the Arlington Engineering Department. And over the last year, with the Department of Public Works trying to get a resolution to our problem that not only poses a threat to our safety in our place, but also several other neighbors on the street. Without taking too much time, I would like to refer you to a letter that I have submitted prior to this meeting. I'm not sure if you have all had a chance to look at it or not. So I'm not going to go over everything here. But in a nutshell, the problem is that the drainage system on Windsor Street is 116 years old, and it's not capable of transporting the stormwater drain in heavy rains from the street and from the neighboring streets whose pipelines are also connected to the pipeline on Windsor Street. And it's not capable of taking it to the Aylwai Brook Parkway without flooding our street. And our place is a two-unit condo owned by me and our neighbors Bob Munze and Stacy Gabrielle. That has a driveway under the house, which has a steep slope. And the house is built by a builder named Keith Lombardi. And he does the same kind of construction all over the town as you probably all know. The main problem is that this kind of construction was allowed at the lowest point of the street on Windsor Street. And when I say the lowest point, it's not like a hill down the street or anything like that. When you look at it, it's deceiving to the eye. It's a matter of a couple of feet difference from the highest point to the lowest. To this state, over the two years of communication with the town, the improvements that have been proposed and that have been implemented are limited to changing two grade covers on the street without even making them bigger or anything like that. Just a typical grade cover replaced with the old one. With the argument that the previously installed grade covers were not allowing enough water into the pipeline and they were getting clogged with leaves and dirt on the street. This improvement was implemented after the second time we got flooded, which was last year. To this state, we haven't flooded three times. The last one being a couple of weeks ago, late July, as you may remember, the heavy rains. That last flooding event showed us that, and one of us happened to be at home that day, showed us that even if the drains are not clogged in any way, the pipeline backs up and the street still gets flooded and every time we get flooded, we get about three to four feet high water in our garage. If you had a chance to look at the letter I have submitted, you will see all the pictures. This is not only a tremendous financial loss to us every time this happens, but it also has saved the risks associated with it, especially this last time. There was six inches left to the power outlets in the house, in the garage and outside that if it was six inches higher, we would be looking at a fire and maybe at much higher consequences. As you have expressed that you have seen my report, I will get to the requests. First of all, we would like to kindly request that an evaluation of the hydraulic system on the street is performed as quickly as possible and considering the historical nature of this pipeline that is over 100 years old and I'm speaking from the point of view of a professional structural engineer by background. These pipelines are not capable of sustaining the number of houses that are currently in the area. It was installed when the area was a farmland, basically, and it cannot be expected to serve this environment anymore. I believe that it should be studied so that somebody, including the engineering department, can pinpoint the exact problem, what sections of the pipeline need improvement, and a long-term solution is brought to the table. Until that long-term solution is implemented, we are requesting also kindly that the street is cleaned more frequently, especially in the fall, so that the grates can remain open as much as they can without getting clogged with dirt and leaves. Currently, we are one of the last streets that gets cleaned, if at all, in the year by which time there's no leaves because the neighbors have cleaned all the leaves already. And also, until such improvements are performed, we are currently fearing parking our cars in our garages. If our cars happen to be in the garages, when something like this happens, all four cars, two in my garage and two in my neighbor's garage, would be totaled. That's a tremendous loss to us as well. So along those lines, we're also requesting kindly that long-term parking permits are issued, if at all possible, so that when the forecast indicates there's a heavy rain coming, we can park on the street without being subject to the eight times per year allowance. For example, in this last event, we exhausted all of our eight allowed times of parking on the street during that one week, because we were trying to pump out the water and cleaning out the garage. I had requested from Miss Marie Krepalka, and she granted temporarily for us to park on the street until the day of this meeting. So as of tonight, I'm now supposed to go back into my garage with the cars. So until the long-term solution is implemented, again, we are requesting that we are allowed to park on the street when you expect heavy rains. And another minor issue on the side is for our guests to be able to park that eight times per allowance thing can be reinstated to our eight times per year. If you have any questions, I would be happy to answer. And you can refer to my letter after the meeting if you choose to do so. Great. Thank you very much. I think what I'm going to do is first I'm going to take questions from my colleagues. Did you have something also to add? Okay. I'm sorry. I'm going to ask my colleagues if they have any questions, then we'll invite Mr. Rademacher up to address it. Right. So you cannot yet park in your garage, is my understanding, after the July? Currently, we have cleaned out our garages, as we typically do after the event. This is out of fear that I'm choosing not to park in there because if something like this happens overnight, it only takes about 15, 20 minutes for the street to back up. They're not flooded now. You currently, I understand. Currently it's not. We have cleaned out. Okay. So it was three weeks ago last time it happened. Yeah, well, I'm sure you're not surprised to know we got probably 25 authority issues of flooding. I'm sure you're doing that during those kind of heavy rainstorms like that. If you don't mind me asking, do you get similar issues with this kind of construction with below grade garages? Yes, of course, although I can't give you any addresses off the top of my head, but I mean, you look at it, I mean, you're not surprised that water rushes down that driveway right with that kind of construction. Just to that point, and I'm going to keep most of my questions. So after we hear from the DPW director, we've had this in similar areas, especially if you go up by Summer Street, right across from, it's going to say Skunk's Hall McClendon Park. It's the same. The Casio Casiano Denapolies. I always drive by, you know, because they have they have the same kind of driveway as well as I live on Howard Street, 23 Howard Street. We've had the same thing. I haven't used my garages for years and I have a little more steep driveway than you have down on Windsor Street. But one of the things that we do, and I would ask if you would be amenable to, is especially when we know it's going to flood, we have neighbors across the street that have certain kind of stone mason walls, but you can see the white PVC pipes coming out, which, you know, where all that water goes. What we do since we have such a steep inclined driveway, we do park two cars at the very top. So one of the things, you know, in terms of looking for a long term solution in here from the rest of my colleagues is, you know, perhaps you could do that with at least two of the cars and our guests. I'm just going to put that on the table as a point for discussion. But I have a few more questions, but I think Mr. Rademak, I might already answer them. It may have been in the memo, but I don't remember. When was the house built? The house was built around July 2011, and we moved in around August 2011 right after construction. Thank you. I just have one question. I noticed in the pictures that you do have a drain there in the driveway. Is that correct? It is a dry well, actually. At the bottom of the driveway is a circular dry well that is about four feet deep, and it's not connected to anywhere. So it is what we have been told was that it was designed to collect the rain that hits the driveway and flows down. And it's not designed for anything that comes from the street, obviously. So if we were not getting any water from the street because of the street flooding, that drain would be able to withstand the water that comes from the driveway and the spouts that come from the roof. But it gets overwhelmed in a matter of seconds when you get water from the surprise that it's around. I mean, I'm not I'm not in construction, but typically when I've seen these types of steeply graded driveways, I've seen the drain is all the way along the edge of the garage. Is that something you've discussed with your builder? We have tried to reach the builder many times in the past. Most of them have failed. But speaking as a structural engineer, I can tell you that if that drain is not connected to any other pipeline to transport the water, the volume of the drain to take the water that comes from the street would have to be the size of an Olympic pool, basically. So it's not feasible. Okay, great. I think what we're going to do is we're going to ask Mr. Rademacher if he could come forward and kind of address this as well because he did have a we may have more questions for you as well. Thank you. Mike Rademacher, Director of Public Works. As the residents suggested it, this has been a few years that we've been having communication with the issue there and that recently someone from engineering was at the property in the 28th and it's a significant issue for these folks. In general, well, let me back up a couple years back when the problem was first brought to us and we went to observe some findings. We did feel that the issue might have been compounded by the fact that leaves were clogging the catch basins. It is a low point in the road. The road is very flat. Water doesn't have anywhere else to go. And so what we had done over the course of a year or two is to design and implement catch basins that would not fail by leaves clogging. They have an open gutter inlet. So even if the catch basin is clogged water, it could drain through the gutter. And we were hopeful that that would help the situation. Obviously in this last storm it did not. The area flooded significantly. And then at a point, I believe this is true, it was reported to me that at some point then it drained fairly quickly as well after the damage had occurred. On the street at least, not obviously on the basement. Drainage in Arlington and all our surrounding communities is essentially designed for about a 25-year storm event. With the thought being that really can't, that's the most common rainfall event or that level of impact. And that any designing to anything greater than that is significantly costly and somewhat overkill. And so the desire is you would design to a 25-year storm and then flooding if it occurred for a larger storm would be contained within the street. And that kind of was the situation in the street or at least it wouldn't affect properties. And that was the situation here for many years before this home was built. I didn't know it until it was brought to our attention that this area flooded as much as it did. But in talking with residents and neighbors, the front yard of this property did flood, but because of the past construction, it never really impacted the property itself. So now we have a situation where we have this construction that doesn't lend itself to the same protections that the other property did. So in response to now realizing that it was not necessarily the catch basin grates that were the cause of the problem, what I'd like to do is to at least analyze the existing system as far as its structural integrity. We can run cameras from this point to the alewife to make sure there are no collapsed pipes or any obstructions that are causing a problem. Honestly, I don't think we're going to find any. I think that in a storm like we had in July, which was considered worse than a hundred-year storm, the intensity of the rainfall, the pipes as designed can't take that flow. And even larger pipes not be able to take the flow. East Arlington is flat. It discharges to the alewife brook. And when the alewife brook gets inundated with water, those outlets are covered. And often the water has nowhere to go. But I think the first next logical step would be to inspect the pipe system to make sure there are no structural deficiencies. My colleagues have questions. Just throwing it out there. I'm not any kind of engineer. My husband is. But anyways, I know we've had similar issues like this around not only Summer Street and then when we did the redesign with monies from the state. I'm not sure what chapter 90 was in there. But we also recently when Forest Street was done over, I want to say like 250 or 252 Forest Street, the way it was initially designed. It was a similar driveway. There was something that was done. I don't know what the right word is topographically or in terms of helping to redirect the water. I don't know if this is something that would apply here and could be looked at. It's it's unfortunately not the same situation. That location, there was some pitch to the road. So we could build the curb up enough to keep the water in the street and continue on its way because it was it was going down the street and into that property at the same time. Here you're at a low point. There's nowhere else for the water to go. It's here and then into the catch basin. So unfortunately even if we were to raise the sidewalk which might help with some events but you can only raise it so much before you now make it no longer usable as a driveway because the pitch would get much steeper. So there's a tipping point there as to how much you could raise or you could create an obstacle for the water like we did on Forest Street. That we might get some improvement but I don't think we'd solve the problem with that. I have a feeling if I'm correct on those really big massive whether it's 100 or 500 year storms. I know just about all of East Arlington. I know Gracie Pellegrino lives on Thorndike Street. She abuts Magnolia. She's flat. She just gets totally flooded all the time. So it's unfortunately a somewhat common problem in East Arlington. So it is something you'll have to figure out. Sorry. Mr. Grilly. So Mike, a couple of questions. The street cleaning request. We just do street cleaning a couple times a year is it? In the spring and in the fall we sweep the mains throughout the year. Like in the fall is to get the leaves off the basins and we could look at this area more frequently but unfortunately in the fall what happens even if we were to go on a Monday and swept it clean if a heavy rainfall event came it would just pull the leaves off the trees and potentially clog the gutters again in between the times we could get there. So we do have a list of frequent flooding areas and we try to get to those areas when a rainfall event is forecast. We could add this to that list. But after this most recent experience I'm not convinced that it's a capacity issue of the system town-wide that we can't handle a hundred-year plus storms in some areas where we're low-lying flat areas. And the 116-year-old pipes is that what he back was at? That's not on Arlington's an old town. We have a lot of pipes in town. I don't know exactly the age but I'm not going to dispute that. That's how old they are. It's not so much the age it's the size of the pipe. But your next step is you're going to send a camera down there and take a look. Sure. We need to find some resources. It's not an inexpensive endeavor. We need to find some resources so that we can do that. Send a camera down and if there's any debris or anything we can clean it out at that time. Thank you. If it checks out and the system is roughly performing as expected how close do you think we are to handling a 25-year storm? With that system? Yeah. I would suggest it would handle a 25-year storm acceptably. Okay. It's the greater events and the higher intensity. I think folks witnessed on this last storm and we actually witnessed at the DPW yard. The DPW yard flooded. The Millbrook rows above the banks was actually hitting the building and going around the building and we flooded the garage. I've never seen it in eight years. But as quick as it came up it went back down and when you have a high intensity storm Arlington has so densely developed all that rain water wants to get into the system very quickly and then once it has a chance to go it goes as quickly. Thank you. Any other questions? So we actually have a four-part request in front of me and I don't know if my colleagues concur or not. My impression is that on A are on the hydraulic evaluation and on D that Mr. Rademacher has a pretty clear idea of the problem and is addressing it and I'm not sure that there's any further action that's called for by this board. I don't know if my colleagues concur on that. We do have two others though which are the two parking requests and I can defer to my more senior colleagues but you know I don't think that I've been on here the board where we've looked at these parking requests without some analysis and recommendation either from the police and or the parking subcommittee. So I would like to suggest that we have a motion to refer these to the parking subcommittee and we can debate whether or not we want to grant some relief in the interim Mr. Dunn. If it's I would I'm totally on board with that for the long-term solution but for the eight days thing you know I'm I'm sold you know there's water in the basement there's clearly hardship here let's do like the seat you know resetting the count. I have absolutely no problem with doing that. I agree. Okay so why don't we take a motion on that? I move that we reset that. We asked Murray and the police department to or Marianne and Murray and the police department to reset their count and such as they've got the overnight for a few days of guests and so on and so forth. We have a second on that. Second. Okay any further discussion on that one? If I could so we're referring to the parking subcommittee. So far the only the only motion that he's made right and Dan made is just just to refresh the reset their count for their their overnight for I haven't made extraordinary situations. I was just wondering in terms of my suggestion of putting two cars at the very top and then putting two on the street. The point at which our driveway meets the street is at the point of the sidewalk. So when you say at the very top your I mean where your driveway starts not the sidewalk imagine my hand is the driveway. There's a sidewalk and then there is the street on the other side. Right. And you're implying that we park on the street. No I'm saying if you come by my house tonight 23 Howard you'll see exactly what I'm talking about. You have the street. You have the sidewalk. Yes. And then you have your driveway right here. And here's the sidewalk. I'm saying for two cars only right where the two your driveway begins halfway down one car goes there. I want so you're not going down to the bottom you're not going in the garage. Could you put the two two of the four cars at the top. There are no flat areas of the driveway. It is a 45 degree slope completely. So when you say the top you're saying that the car stays 45 degrees. And I don't think it's safe to do either. Oh I've been doing it for 15. So you're not amenable to that. I'm not. Unfortunately I'm not. I'm trying to compromise it. So I'm thinking of. OK. So why don't we take the vote on the on Dan's motion. Mr. Dunn's motion about resetting the count for extraordinary circumstances. So all those in favor. Yes. Aye. Aye. All opposed. I'll say aye for now. OK. So that's unanimous. I'll have a different vote in the future. I'm going to work with us. So the last one we have is the request for four long term overnight parking permits at the addresses. And presumably those are two for each. Yes. Each address. It is. Is what's being requested. I'd like to suggest that we have a motion to refer that to the parking subcommittee. Second. OK. Any further discussion on that. All in favor. Aye. Aye. All opposed. It's unanimous. So thank you very much. So you where it stands right now is Mr. Rademacher is going to look at the various engineering issues. He does have it on his radar around the cleaning issues on the street. We have voted to reset the counter for the extraordinary overnight circumstances. I just suggest you use them sparingly so you don't have to come back to have it reset again. And we've referred the question of long term overnight parking permits to our parking subcommittee which includes members of this board police and the parking clerk as well who will look at it in the scope of the entire neighborhood and any other potential issues. They will come back to us with a recommendation. May I ask if that committee meets regularly and when is the next meeting. That committee meets as we receive requests. So as soon as I happen to sit on that subcommittee as soon as we ask the selectments office to contact everybody and schedule a meeting it'll probably happen within the next week or so. But we will post it at least 48 hours in advance under the open meeting. Would I be required to attend or no but you're welcome to. It's an open meeting. If we attend or do not attend are you planning to contact us with the outcome of this. Yes. What we'll do is the parking subcommittee will meet. They only make a recommendation. This board makes the final decision. Okay. And what we'll do is after the parking subcommittee meets myself I think and Mr. Greer later on it and then we have someone from the police department. Selectments office also from the treasurers just in terms of the parking issue after we come up with recommendations. The selectments office will let the chair know those recommendations. When do you want to put it on the agenda and then you will be sent a letter saying your I issues going back on the board of selectments agenda for I'm going to make up a date September 5th. Okay. I understand. But don't hold me to that tape. I'm just throwing it out. So yes you will get notification and you can always if you want you can check in with the selectments office yourself. But you will be notified. Okay. Thank you. And Mr. Monson. Thank you very much. Thank you very much. The next item on the agenda is for approval and authorization order of taking notice of taking and donation authorization regarding Arlington bikeway connection project. Did you have anything you wanted to add to this? Mr. Flanagan. No. I'll refer to town council. All town council. I'm sorry. Mr. Curio, members of the board of selectmen, there are three separate votes that I respectfully request from the board tonight. The first is to vote to approve and sign the attached order of taking which you've already received. My apologies. My memo says 12 parcels relevant to the project. Was reduced to 11 at the last hour by our consultant who decided that one of them wasn't necessary. But the order of taking is what actually gets recorded with the registry of deeds. It's a series of temporary and permanent easements that this board is probably familiar with from a number of similar projects that have gone on in recent years that allow us to basically undergo the process of creating a better sort of transition area for those two sections of the bike path where there's so much traffic congestion on Massachusetts Avenue. So that's the first vote and I'm happy to answer any questions about the first vote that I'm asking the board to take. The second vote is for the board to vote to approve the attached notice of taking. The notice of taking is something that gets transmitted very shortly after the order of taking is recorded with the registry of deeds. Because of the timing involved I'm asking the board to basically approve the notice of taking now. There's some information that needs to be plugged in namely the book and page numbers at the registry of deeds and information of that nature and to authorize the use of the board's signature stamps or alternatively to come in and sign it one by one so that you guys don't have to come back for a meeting shortly after the order of taking is recorded. The notice is supposed to go seven days after the order of taking is recorded and I know that MassDOT and some of the other folks involved in this project want to get moving quickly. The last thing that I'm asking the board to do is to vote to authorize the town manager to serve as the Quinnigot authorized representative to receive donations of land interest on behalf of Arlington for the purpose of this project. There are some to be frank with the board there are probably some parcels that the town manager has already authorized to receive donation on to others or it's not so just in the interest of being thorough I'd like Mr. Chapter Lane to be authorized to receive donations. I attached a form the donation forms so you can see what I'm talking about it really is just something that the town manager needs to be sort of put down as the Quinnigot authorized representative. So I'm happy to answer questions I know that's a lot to digest all at once but as I've said this is the same process that the board has been following for quite some time now on a number of similar projects and this project like all those other projects is largely funded by grants a little or no cost to the town to improve various aspects to the town's transportation in this case the bike pathway. It's a connection. Thank you Mr. Hyman and in introducing this agenda item I may not have been clear of the contacts this relates to the area of Mass Ave Mystic Street and Pleasant Street it's related to the safety improvements which are taking place on the traffic pedestrian and better connection connectivity between the two portions of the bike path and that is what that's right discussing for those of you watching at home or maybe wondering what what this is we're discussing Mr. Greeley. Moved we approve and signed the order of taking. Second. Second. Ms. Mohan. Sorry. And I had a conversation earlier with Town Council and I apologize to the acting town manager I could only squeeze in one phone call so I did a couple of the business Chinese whispers or whatever that phrase as I heard. The first question is the first and second action is that really just one vote that we vote to approve? Do you need three separate votes? I would take three separate votes the first is to approve the order of taking and the sequence of it's kind of important the first is to approve the order of taking which is the actual sort of eminent domain taking by the town even though some of these and I note for the board it seems a little weird some of these properties are actually the town's properties or some entity within the town like the Allington Redevelopment Board but this is the normal process it seems a little bit convoluted but we're basically just taking temporary or permanent easements for a very specific purpose like it recorded on this land so that the construction basically can can take place and for some limited parcels there's permanent restrictions on them for the purposes of the bike path so that's one thing the notice is basically what goes out to all the folks who own these parcels afterwards triggers the compensation process and that notice can't technically be sent out until the order is not only approved by this board but is recorded with the registry okay and then my second question on number two only because I started out 12 years in Lana Court and for the very reason you just cited in terms of some of the steps seem repetitive or monotonous and also in terms of following as I said before I kind of want to get you on the record open meeting law requirements what would be the most prudent way to because I understand we have to approve the takings we can't approve assigning them until the legal processes followed the next step after that in order to satisfy any land court requirements and or any open meeting law requirements would we would it be appropriate for us to use our stamp signatures to come in individually or to have post and notice a meeting to sign I think I understand what Ms. Mulan is saying is that for the issue with respect to the notice of takings I'm asking you to approve them tonight that is one option you can approve them tonight and approve the use of your signature stamps because you voted to approve it it's just an administrative matter of having to get a very small administrative piece of it filled in which basically has the information that will go into it once the order of taking is recorded I'm confident that you can do that and that your signatures can be stamped on it later because you've already voted to approve the notice of taking the other option is that you could vote to approve it tonight and come in individually after that order of taking has been filed and sign it without doing any deliberations whatsoever because that would violate the open meeting law the third option is to have a meeting between now and your next regularly scheduled meeting for the limited purpose of voting to approve the notice of taking I don't think that that's necessary given the administrative nature of the notice of taking giving that this board has all of the substantive materials that needs to ask questions understand what the notice of taking is about the order of taking I don't think that that's necessary but it's an option available to you if you felt more comfortable with that and I just want to say I'm comfortable with using our individual stamp signatures I just wanted to have the conversation just in case because of legalities and things so I'm comfortable with that I just wanted to have that sort of on the record and again to emphasize the reason I'm asking for that is that the notice of taking has to be sent within a certain period of time once the order of taking is recorded and rather than be rushing to try to get all that stuff taken care of or having a special meeting outside of this board's normally registered normally scheduled meetings I think this is a viable option to either authorize it now and use your signature stamps or authorize it now and come in individually inside I think we have a motion though on the we have the motion on the floor for Mr. Greeley to approve the order of taking is there a second on that was there a second second okay I would be happy to second so so you talked about permanent and temporary and but when I read this like I only see the mention of permanent we cut are there some of these that are actually temporary so they're basically two categories sorry so we're talking like P.E.1, P.E.2, P.E.3, P.E.6 off that list so you see the first list on page three yep which has P.E.1 not there's some that you won't see in there through P.E.14 then it's P.E.5 the only difference there is that they're registered differently okay and then oh and then the second page is the the temporary you'll see a the temporary okay all right so on the permanent ones I will note just for my personal amusement that the largest chunk which is more than that is that we are permanently taking land from the town of Arlington Selectman so that is a pretty good one the other and so some of the and then most of these are other town entities there's one that's a private citizen that we're taking six square feet the biggest one that we're taking from private citizen is 459 feet and that is there any other contact do you happen to have any other context in that particular one and what that is I know on the LLC that owns that property I'm sorry I don't yeah with me now but I mean I've got the description it's next to bounded by the line described between blah blah blah and it's by northwest side of Swan Place I didn't want to over I didn't want to sort of overindulge the board in all of the documents they'll be associated with taking but I can provide you a map with the plans on it if you'd like each of these owners will be compensated except for the town which we'll ask for a waiver of compensation from the town's not paying itself for its own land each of these owners will be compensated if they have any issues with the compensation that they receive they are welcome and able to appeal in court I looked up at what parcel I just couldn't figure out exactly which square feet but I'm I'm I'm fine with it yeah I don't have any other questions Mr. Chairman all right is there anyone in the I was curious if there's anyone here who wants to talk about this good question is there anyone here who would like to address any of these here none we have motion on the table we have a second any further discussion all those in favor I I'm all opposed Mr. Greeley I move that we we upon the filing at the registry of deeds approve the notice of taking was that correct you're approving the notice of taking now and that it will be executed upon filing okay that's my motion second is there any interest in in amending your motion so that we would be allowed there the office would be allowed to use the our stamps to stamp that yes yes yes sir that yes good leadership there Mr. Chandler yes excellent okay is there any further discussion on that all in favor I I okay it's a unanimous and lastly the last vote that I think Mr. Heim is looking for from us Mr. Greeley move we authorized the town manager to serve as our authorized representatives I have a second second any further discussion follow up just a quick question not that it's going to be a big windfall or anything but any monies received is a general fund is it I believe any monies received have to go into the uh sale at real estate yeah sale at real estate okay uh fun is that handled by the deputy town manager is that too dependent on the I if the board would indulge me just for a moment and I know that everybody's busy there's a lot of stuff going on right now I just wanted to take a moment to note that a lot of town personnel have been working on this project very hard including folks from engineering planning from the legal department's end of it I just wanted to note that my paralegal Peter Buckley has put in a great deal of exemplary effort on this and I very much appreciate his contributions to making this run smoothly great thank you Mr. Chen okay thank you any further discussion all those in favor aye aye all opposed it's unanimous thank you very much for all of your work on this and please extend our thanks to Mr. Buckley as well thank you very much next we have discussion and a vote on the Novus agenda as we all know and many of the public may or may not know the reason we have these iPads here is we're not sitting here checking our email we've actually been working on a pilot to move towards an electronic meeting agenda and document management system we've been trying this out at the last few meetings with a goal to make our meeting management more efficient some things that I think the public doesn't see is all of the work that our staff puts into preparing these meetings every two weeks and in the past traditionally we've had binders several inches thick that have been delivered to our homes by the Arlington Police Department and it's involved many many staff hours we've been looking at some technological approaches to this we've been piloting Bless you a system called Novus Bless you Novus agenda which does allow both the staff to enter in scan documents for us ultimately for the public as well and we had solicited feedback from the staff and I should note that it's not just the Board of Select when the school committee is also piloting the same system simultaneously with us we've received an executive summary from Mr. Kuroski listing out some of the feedback that he has received on the system as well as some of the price points if we were to go forward with purchasing this system for for a year he also did solicit feedback from some other communities that have been using the system for at least six months and we have included in our packets also feedback from the staff so I think that we're at the point tonight where we're actually going to be looking at a decision decision point about whether we move forward at least for the next year I guess I want to first just ask my colleagues for their feedback and where they're at and if staff have any thoughts that they would like to add to their written comments certainly welcome to do so as well so I think actually we would Ms. Sullivan we've definitely become more comfortable with the system we know that definitely the process is moving that way to have electronic meeting management we would definitely want to have support continued and I would like also for it to be looked at and we had spoken to Dave earlier that there would be iPads or whatever would be needed on your side of the desks so that's an easy transition because there has been some transition for you also from hard copies to something whether it's your laptop or whether the town has to give you you know an iPad but you know other than that you know friends doing a great job with it and she had to change her whole operating system and everything to accommodate it but you know on yeah I think it's working we look forward to on the archiving aspect there are things that we haven't been able to test like the minutes portion or the public portion of this so you know there's still a lot to figure out and work out but I think on certainly the people supporting us here in the town Adam Kay David Fields David Good everybody's been super with us so I'm sure we can overcome anything that comes up in Joan also with the website which is tied in because that's new too Vision Live so on yeah that's how we're feeling to before we solicit feedback from the board was there anything you wanted to add Mr. Good our CIO CTO Hi I'm David Good I'm the chief technology officer I think the work that you're doing is is is hard work any kind of transition out of older process to newer technology comes with its stresses I think that the team that we've put together of selectmen and school commitment and the administrative staff and our systems analysts and his assistant systems analysts has done a real thorough job of both assessing tools picking a tool and working out some of the kinks as Adam Karoski said in the summary some of the concerns can be straightened out once we purchase the product a couple of the points that Marianne brought up about the the new town website that integration will be a little bit better once we have time to actually get Joan Roman's time and Adam's time as the new site rolls out but I think that this tool does a number of things for folks especially on the citizens end where it has also the capability as time goes on as to how we integrate video which is a decision that originally comes with a variety of I think 25 free videos and then we decide how we do the next offering later but I would say this is a good tool and I thought as the staff members did when they picked it was the better one to evaluate at the time thank you thank you my colleagues have anything that they would like to add around this Mr. Dunn? I'll just say I in principle about whether or not we should put these like these meetings these documents online as opposed to limited paper copies remain 100% absolutely committed to it I think it's a big change and I think it's a more open government and I think that we are going to be a better and more transparent organization we're doing the the town's business and the town should be able to see the business and so I think about just as an example earlier today we have when we were talking about that flooded driveway we all have pictures of that flooded driveway and how you know it's there's just no I mean I'm so glad that we're going to be able to make it such that everybody can see those those pictures and everybody can then help us and see what decisions and we're making as opposed to this this specific software I'm still very agnostic about what the software is I'm happy with the process that we ran I think we've studied it pretty well I think we looked at it with the right questions in mind I think that our office staff approached it with you know open mind and got and like got to a place where they can you know whether they can make a decision about whether this is the right software or not so I'm happy to endorse any decision and I am the remain completely 100% in favor of us moving in this direction whether it's this software or some other Mr. Grilly yeah I move we buy it I think you were going to say that I don't know but the second I was I waited for it but but I mean there's a number of issues that need to be dealt with here but and when I say that you know is it two years ago Dave I first brought this up to you I don't might even be more than two years so want to thank Dave want to thank Adam want to thank Andrew want to thank everybody who's been involved with us our staff which is down because of Marie God bless you Marie hope you're doing well but two of them have been handling the work that 20 probably need to be doing but you know I really do think of this board I'm the most technological dinosaur and I can't believe how easy it is for me to use you know I've had a twice ask how to do how to get on there but once I'm on there I know how to navigate around and I love that I can enlarge maps you know and we're saving time with the police but I we must in my opinion we need to include training and at that training we need to deal with some of the issues that Marianna's raised and some of the policy matters we need to we need to include the purchase in my opinion of iPads for the members of the board and I assume the three over here as well but I don't know that we need to do all of that tonight I think and just a point of clarity Mr. Chairman we're not the school committee is a separate vote separate system separate budget and everything that this vote we're taking tonight correct I do not I think in terms of the expenditure it has to be Dave this is not we're not purchasing this for the school committee tonight I think the $7,950 purchase of the whole system including the school committee but I can clarify that so we're splitting that more or less it's a license fee so we're splitting how many users and it's not coming from either town or school budget it was funded in a town meeting or warrant article several years ago so the funds have been appropriated for the specific purpose for the town but I don't want to vote for them if they don't want us we don't have anything do we from them about it damn so I get that's for me is what I guess that's why I don't think we I'm not sure that we literally should should say where we should make the approval to buy I think we're one of some of the users of it but and so I think that we should be telling or asking the Adam K and in the town and David and Adam to be making the decision to what like what it is to go forward the question is is are we comfortable with it or is the staff comfortable with it and let them make this actual software decision so then my motion is we support it we're not not by it support it David's nodding here's nodding second how about Doug is Doug nodding that sounds good okay I move we support it I think this is an excellent way to go I have worked in information technology for two decades now and Mr. Good's right there's always a learning curve with any system that's that's rolled out there's some things that I'd like to see different on this sure there are some things that I was hoping to find that I was frustrated I didn't think we're in the system and then after poking around a bit I found that they were there which does speak to the training the training piece for example the ability to download a full PDF of of the meeting agenda and supporting materials so that I can read it without being hooked up to to wireless which I should say this has been a happy conjunct if that's a word to this process is that we now have wireless in the selectments chambers as well to support this and I think that that's that's a great benefit in and of itself you know beside the staff piece there's also the home piece and I don't know everybody else's home was like but I have a mess of papers that accumulate in a basket behind the chair where I review my my packet I am strongly requested to clean them up quite a bit and it's very difficult I have to admit it's very difficult to find items from a year ago or whatnot and inevitably I'm contacting the office to see if they can fish something up in an electronic form from from previously so I think to Ms. Sullivan's point that this will be archived and it'll be possible to pull it up and hopefully once we get to the public piece we won't even have to make those calls the documents will just be there on the town website I think this will benefit a lot of folks so I wholeheartedly support Mr. Gurley's motion Ms. Mohan just a few comments as you can all see I still have it in paper form I would say whatever system we move forward with that the suggestion by Mr. Gurley that individual board and school committee members and the other ancillary staff that should have them that that be available to them because that would probably cut down I mean I still need to find a way in Adam K says in there that you know there are quirks in here and there seamlessly endless clicks to get certain things done which one of the things is how do I take the ease of me being able to highlight things call people on the phone write down their comments on here right now right now that's a very cumbersome task and he does say he's really not enamored with the system so my only concern is going out and buying something that it's a good idea it's a good vehicle but it's not the right software so I think voting to support it gives us some time to maybe sort of flesh that out I will say that if we do incorporate this system and or any other system I worked over a year many years ago in the Selectman's office so and I still come in I'm still still somewhat familiar but I've seen that the unbelievable extra work and job responsibilities that have been added to Fran Rady's plate so to speak not even mentioning town day when I stepped down from chair the Selectman's office in the years past and I don't mean to to my own horn but they didn't do anything except receive the checks I and Kathleen Darcy we did everything in terms of the boots I did the gray billing I did all the coordination that's all been because we couldn't get a volunteer chair also passed on to the Selectman's office and they do an incredible amount of work in there really I'd say 70% of people who come for town business in terms of community aspect it's to the Selectman's office so I would just say if it's this system or whatever system in the in the future I really would like to through the chair and the acting chair say that we also look to reclassify Fran Rady because she's got an extra half a dozen to a dozen responsibilities that this will encapsulate so my only other comments and actually questions to my colleagues I too think it would be great so that a people sitting at home could click on this and see what we're seeing I had put out there and I think Dan may or may not agree maybe the latter that we have and I would like to I know Adam Kay has in his remarks besides not being enamored and some other things that he's available on a temporary basis I would like to ask through the acting town manager that someone from the IT department whether it's Adam Kay or whoever we need someone to say to the Selectman's office and or the administration of the school department at some point you got to deal totally 100 percent with the software technicians I'd like to have somebody from the town IT side or maybe it's a school IT I know it's shared that for the really simple things that we're just not getting you know that the support doesn't just stop after three months anything technical you need a rewrite of the program yeah you go to the software vendor but because I like having Adam Kay and I see he wants a stepping off point and it doesn't have to be Adam I don't know if Mr. Good has anything to that point Mr. Good we're not going to throw this over the fence and disappear so Adam Kay will be available so will they fields and as more of us get more familiar with with the tool or whatever tool then we'll be supporting it like we do any other that we bring into production great I swam that commitment and then the other thing is just to put out as a point of discussion first on the when we get the information on Friday afternoon would you be amenable to Monday morning at 8am this is up and running or do you want it 501 p.m. on Friday afternoon and the reason I say that sometimes over the course of 24 hours something happens to the agenda that because somebody literally didn't see something that things change so I mean what are your feelings on when people can I just don't want people calling on a Saturday night Sunday morning and you say listen hey I gotta get back to you those are questions I can get back to you that we're kind of building people's expectations in terms of why don't you have the answer already so I'm leaning towards we make this Monday morning or what do you guys think what do you gentlemen think yeah I mean Dan's hand is up so I have really I do have very strong opinions on this and I really do think it should be earlier I personally have so I agree that we will get some phone calls where someone will call me up on earlier before I perhaps have read the packet and say you know can you tell me more about agenda item or I want to give you my opinion of this or I want to do that and I really just I personally have no problem with saying thank you very much I don't know the answer to that question I'm going to look into it and I'm going to get back to you because I think that so I think an example recently for instance would be the Jason street discussion about the attack phase one and phase two there were all sorts of rumors and what the heck is going on and what are the board of select been doing putting a rotary in on Jason street and you know all this and the thing was it was so nice to be able to forward an email that had all of those reports attached to it so everybody could see what it is and say we're going to be voting on phase one we're not going to be voting on phase two and I tell you I got a bunch of calls before I got those documents and I said I don't know I'm going to look into it so when you when the packet is finalized when we get it that would be when I would make it public okay that's why it's not that's my personal that is my as one of our five that is my opinion and as another one of the five I disagree with that opinion because what is the purpose of us making this available to the public is it to contact us over the weekend or to be able to follow what's happening at this meeting in my opinion it's to follow what's happening at this meeting so but that's a policy decision I don't think we're going to settle that tonight yeah right no but I just want to put on the table that where I'm starting to come from and then the other thing I think it's two to two right now although Mr. Curie hasn't spoken no no I waited I waited for Mr. Dunskine on this one as much as I recognize I just want to make sure we're taking the cheaper package of the three which is it says in here it's being recommended the year one cost with package one but my question would be for a future meeting who makes the decision like it says with package one they can be up to and Mr. Good pointed out up to 25 videos per year I can see members of the public scooping that up within two three meetings so my thing would be we need to set a policy a the first year who makes that decision of who the lucky 25 are because everybody I mean a town meeting we had somebody here on the microphone who said he wanted to put his whole presentation on through ACMI and wasn't allowed to do that so I can see that 25 going really quickly as well as whatever interface we need to do with ACMI if they have any policies in terms of not so much the first year we're only going to have 25 but if we go to whether it's this system or another system where it's unlimited I don't want to see the meetings get so cumbersome because some people can come in every time but you know maybe we set a policy it's a three minute PowerPoint with the exception of extenuating circumstances things like that it's just you know you can have I just envision people calling ACMI in the Selectman's office and say no I want my presentation from my phone I wanted to run live or stream live as I'm speaking at the microphone so when we discuss policy in terms of that the first year who decides and approves what the 25 are outside of the way I read this is anything that is pertinent to the agenda that comes from the nope it's that applies to us also that's not my understanding I may be confused I don't I think that that's recordings of us yeah correct oh it's recordings of us yeah okay so my question would be in terms of not enough Mr. Good can answer tonight or when we have the policy discussion we've had just two speakers that I can think of in the past six months that have wanted to take their presentation from either a cell phone or maybe from a laptop or I'm not technologically savvy enough to say where the source was from but they wanted as they came to the microphone to have it set up beforehand that ACMI has all that information has it downloaded whether it's a PowerPoint presentation or whether you know presentation from pitches from their phone and referrals to things so that would run concurrent with when they're at the microphone my question around that is first of all is that something that we're going to be offering this first year or no it's so brand new we're not can I add something to this because I think I think there's some relevant considerations on the open meeting law as well as the board's policies and practices one issue is under the open meeting law what are really the requirements in terms of live broadcasting something that someone's trying to show by a video and there's not really a requirement necessarily that that's done although it can confuse what's happening because someone's referring to something that they're trying to show without everybody who's watching being able to see it the second issue really speaks more to the board's policies and practices and it's related to this novice system but the board can set reasonable policies and practices that basically discuss when it's going to allow audio visual presentation when it's not how long that's going to be as long as it's on a content neutral person neutral basis that in that integration with that's another thing to consider with how much you want to integrate it within a novice agenda system okay so when we move forward I would say to the policy and the legality issue of it and I don't even want to reference the two cases that I can think of it's the same individual because I don't want to reopen that chapter but then that person subsequently went down to town meeting and did have everything streamed in life to show us all but we'll need to discuss that in the future because I don't want to take two hour meetings and turn them into six absolutely if you could just allow me one moment one moment although philosophically I'm with Dan I absolutely agree that we have a lot of policy issues before us I think we actually have it on our goals this year to work on our policy manual and that this should definitely be front and center what role this would play it seems to me that tonight we have a very narrow decision ahead of us and it's whether we support moving forward for the first year using this system and I think if my sense is that unless and until we adopt appropriate policies my expectation will be that we will continue using it as we've been using it during the pilot phase until we decide how to handle these issues of earlier embargo dates and audio visual cooperation and things such as that that we should incorporate that as part of our policy work this year sorry Mr. Grilly so Dave would you answer Diane's question for us please what are we talking about on videos here we're talking about the Selectman meeting videos or let's say someone wanted to bring a video all of the cemetery as an example would they be able to get that onto this novice agenda so two separate issues the 25 video sessions are 25 viewings of your meeting if somebody wants to incorporate as the gentleman did pictures or incorporate a short video that's already on there that you know we would have to decide as an organization whether that would be something you would want to view on your your device so if you attached a small video of some incident and you wanted that to appear in your packet you could have it as an input document type say video picture text would be the three types you could import so what they're offering for the first year is 25 videos 25 videos of this meeting of this meeting to who like 25 different nights being available to be viewed to who to the public us to the public because theoretically there's this there's this hypothetical feature that we're not talking about buying into which is say you wanted to skip through the video to to item number six you the video can be indexed such that you could skip through and so this is them trying to get you hooked on that particular feature but videos of our meetings are already available con ACMI why do we need them on here so what what there's a tool that comes with this product that allows you to add specific video sections to the specific agenda item so you could have the presenters who would come up to talk about a specific agenda item and click on the agenda in the in that portion of the film of the meeting would would appear right there with it so it would be indexed but I would note that that Mr. Kuroski's recommendation is not for that in first year right not even so it would be actually the video functionality as I read it would actually be superfluous because ACMI already has all of our meetings on right I'm sorry I'm more confused because you just told me someone could bring it let's say someone wanted to show me a video of the cemetery is that the video they're talking about no that's not okay can I can I offer some well let's say you wanted to look at that person's previous presentation to the board in a subsequent meeting that might be available on the NOAA system correct but again that's available to us on ACMI you can go to any meeting that's also correct okay I just don't know why I wanted on this but if you don't want to watch the whole video on ACMI and you want to click on Mass Ave Corridor and you only get that section of the video for that point to the agenda that's the advantage you can't do that with ACMI currently as a viewer without looking through the whole meeting right yeah so the other thing I was going to try mention is just that so to me I've always believed that what's in the packet is under the purview of the chair and I don't think that what purchasing the software does not admit does not change that yeah so for instance if and what is being played whether it's an audio or a video or being distributed by a speaker to me that is all under the purview of the chair and there's nothing we're doing with the software that changes that the chair still has all that okay okay thank you thank you thank you Diane where did you get your hard copies this week did you run them off at home or what no you're the whole hard copies so you had the office still making copies that already made that someone wasn't picking up so I snagged it all right and then to someone else on that I see one of the things that again I'm all for moving forward and supporting this and I'll end this conversation soon just to keep it on the table the issue around executive session and confidential it seems from what I read here from Adam and Joan Roman that that sort of in a holding pattern until we make a decision with this system or the other but I just want to keep that sort of at the forefront that that's a concern that we need to be cognizant that we are cognizant thank you there's anything more on this we have a motion on the table we have a second okay all those in favor aye all opposed it's unanimous thank you very much thank you for your work on it we now move on to correspondence received three items of correspondence we have a signed request from Geraldine and Padrini director of the Sunshine Nursery School we have a stop sign request the intersection of Prospect Avenue and Hillside Avenue Cheryl Mr. Giovanni Thomas Tentermont via the request answer center and a request for that September be declared childhood cancer awareness month and that the light the town hall gold for September that's from Timothy Feeney vice president of Sophia's fund do I have a motion to receive the this correspondence move received a second second do you look for specific referrals now or are there people here are there any is there anybody here wishing to discuss any of these yeah please come forward to the mic hi my name is Tim Peeney I'm a resident of Ireland also on a volunteer basis work on Sophia's fund it's a fund based in Massachusetts that helps families that are battling pediatric cancer so the request is to sort of make a proclamation that September well it already is childhood cancer awareness month it says that Arlington recognizes that and to light the town hall gold that's the color for pediatric cancer currently I know that Woobin is doing it Boston's doing it the Zakem bridge is going to be lit up credential TD Bank North Garden is going to be lit up so the goal for us is we have two goals within the fund one is to raise money for the families but the other one is to raise awareness currently the National Institute of Health their cancer research money a little less than four percent goes to pediatric cancer and within the last 20 years there's only been one drug that's been specific for cancer patients all the kids right now are mostly treated with adult drugs so they have to not only deal with the short term but also long term the effects of adult drug on on a child so that's our goal is just to raise raise awareness and we hope that Arlington would join us thank you very much Mr. Greeley yeah so Mr. Feeney first of all thank you very much for your work and I move approval that we do indeed to join others and declare September as a childhood cancer awareness month is that the right word and we'll develop a proclamation and have that at one of our meetings in September how do we light the town hall gold can I speak to that right now we can't in we always declare every April autism awareness month and they do a similar campaign and that's something that's also very near and dear to many of us probably including yourself and I won't go into the autism statistics and no cure or anything and it's lighted up blue and the same thing the Zakem Bridge and the Prudential and the city of Boston when I have spoken to the town manager just as an individual what we do is we declare April autism awareness month so the same thing would happen in September for pediatric cancer we talk about it and say you know for April anyone who wants to get the blue lights you can get them at Wanamaker and Shattix and you know they are available but in terms of actually lighting the town hall right now it's just not a cost that they can absorb as well as have to have some conversations with the DPW director in terms of is something out there that's adequate so what's been told to me for the past three years is to keep investigating that and perhaps privately fund raise it only because the town can't take on the cost of any light modifications that need to be made and you may want to maybe follow through with the DPW director I haven't taken that step to actually go have him do that exercise because I have so many other requests and you know I'm happy with you know declaring the month encouraging people to go blue go gold and hopefully someday in the future that is a cost that the town can absorb absorb because we'll have October purple for pancreatic cancer and we'll have perhaps half two weeks pink for breast cancer so right now unless the acting town manager tells me different the last piece of actually lighting up the town hall gold isn't something we can do right now we can certainly talk to Mike Rademacher and Jim Lodgent in our town like fishing to see the feasibility of it whether or not it's possible but I think on the surface you're probably correct now you know even if we've got one Christmas candle with the gold bulb on it and put it in the central window I know it's not Mr. Feeney they're not quite lighting it gold but yeah that's doable I'm just so I've been trying to light it up blue for three years so I hear when you say how do you do that yeah and actually the and if they light gold they're going to be light and blue see you know what I mean that's not yeah and we understand that we are actually working on getting the the White House to be lit gold as well and that's that's an undertaking to say the least right this year it's going to be actually a few bust loads of people going down with gold lights to sort of light keep doing that because we got them to go blue so just keep doing that yeah it's so thank you yeah and in terms of working with the town in terms of looking at possibilities or for being able to fund the fact that they have lights that'll go gold that'd be great great thanks all right so we have the Mr. Grilly's motion to to declare September as and Mr. Mahon seconded it and investigate methods of somehow yes we'll refer this to Mr. Flanagan yes to somehow indicate gold on town halls yes okay okay all those in favor aye aye all opposed great thank you very much thank you for joining us Mr. Feeney if you would just make sure Mary Ann has your information we just will need to get some more information from you on what to put in a proclamation for the for September I see you're already good friends wow she knows he knows the big boss Mr. Dunn did you have other referrals uh oh I I saw someone waving in the back as well is there someone else here I'm sorry let me see at that angle step forward to the mic my name is Tom Donchraman I live on Prospect Ave and we put him a request for a stop sign from this prospect to have crosses hillside down from the private way coming the other direction from the public way there is a stop sign coming from the private way where you cross hillside is not a stop sign so you have hillside and prospect with no stop sign and there's bushes on the left and people that live on the street they're aware of that so they're not kind of they stop anyways but it's a cut throw and just the safety purposes I think it would help the street if they put it up thank you typically in these cases we would refer this to the our transportation advisory committee I don't know if my colleagues concur that that would be a wise on this one and typically they would analyze it and then come back to us with a recommendation for final approval and that includes engineering police and we have a number of volunteer traffic engineers as well who take a look at it and we ensure that everything's safe legal consistent with what we do elsewhere in town so thank you is that an action that someone would take second any further discussion all those in favor aye aye all opposed thank you very much for bringing this forward we'll let you know anything else yeah the the sons of Italy pretending to be the parking apprentice is that appropriate for the parking subcommittee actually on the police department officer roto yeah so Andrew referred to you for disposition with the police department is that going to be okay yeah that'll be fine so moved second okay any further discussion all those in favor aye aye all opposed that's unanimous and now we move on to new business miss Sullivan no new business mr. Hyam no new business mr. Flanagan just very quickly and please report that in this past week we filled a very important position in our office the management analyst position which as you're all aware was occupied by Mike Bowden who left us for life in the midwest a couple months ago and we interviewed 19 people had applicants and finalists from all across the country and the successful candidate even Margolis is coming to us we're just about her completed mpa from northeastern and she has various experience in state agencies in municipal work so I think she'll be a great addition to the team fantastic very much Mr. Greeley was was my resume accepted because I wasn't called for the interview I was kind of surprised no no no business mr. chairman miss mohan just one something we received in our well I received my board info packet you all got it through novice we have correspondence from I think it's the mayor of Nagy Okio in the way I read it was that basically he talks about the program it started 30 years ago he cites the benefits to it but then I kind of got the sense that well he says right now we're suspending this program and he's going to reevaluate and come to some conclusion in terms of moving forward I believe and I probably should have asked Mr. Hayner when he God bless you when he was here that in one of the senses I might be getting I haven't spoken to the mayor I'm just getting from his correspondence to us is that perhaps this thing has grown so big I know on the town side again another thing that gets thrown on the board of select men office and we're always scrambling for cutting costs and fundraising I think he's what I'm gleaning from this in what may be happening is that we're going to revert back to how the program started out that this is a school program where students come from Japan from America and switch over and because of perhaps political reasons over in Japan or not but Mr. Grillo you had your hand up so I should start yeah because I've been very involved with this for well over three months now so the the student exchange program is 10 years old the agreement between the board of select men and the mayor of Nagoka Kio is 30 years old so what has happened is the current mayor only the student exchange program part of their budget which is a very small part of that budget they every 10 years go through each of their budget items and examine them as to their usefulness as to so that's all that's happened is for this year that budget item is being reviewed to make a decision as to whether continue to continue only the student exchange part of this agreement everything else is the same between us we went to great lengths to welcome them here you know back in April so it's just much to do about nothing unfortunately and the student exchange program will be continuing but unfortunately it looks like the cost of did you look into this Andrew what's what's the cost of just a flight over there in November now so several thousand seven thousand dollars which you know they the mayor and his five representatives that budget is still intact and that's what they use to come over here but you know seven thousand dollars for a flight I don't think any of us are going to be able to go over and participate in Nagoka Kio as I did five years ago so you know it doesn't cost us a dime as you know it's all done by fundraising or individual monies and it's just one part of this program is at this point being examined and a decision will be made what to do about it but that student exchange program is continuing so as far as I'm concerned everything's fine and it's been blown way way out of proportion just to clarify when we looked at the airfare it was several thousand so close to two not seven but in any event prohibitive yeah it was six thousand something uh well when I went out when it wasn't six thousand when I because I was able to do it on points but anyhow and you know the closer we get to November the more expensive they become anyhow you know if anybody can go and afford it please do and represent the town we'd love it thank you that's it I just wanted clarity on that thank you Mr. Dunn nothing thanks I only wanted to report that I I had the opportunity this week for me some of you may have seen in the advocate the interview with Amy Monjo is volunteering as arts and culture liaison she has a a desk in the planning department but she is working as a volunteer with the commission I met with her and the co-chairs for the commission arts and culture they're going to come in they would like to come in probably in October and Ms. Monjo can introduce herself to us and we can hear some of the the work that they've been doing together and that's all I have to report move to turn in a second second all those in favor aye this meeting is adjourned