 Yeah, well Tom already started here. Let's get started. Okay. Let's do it Welcome everyone to the Microsoft 365 productivity tips October ousting It has been you're making up words now my friend. I know it So it's been since June or do we know yeah, June not July so like that. Yeah, we took vacation What can we say Tom and I we needed some time apart to know Let the love grow stronger and we're back. Yeah, and that'll be ruined here at about 45 minutes Well, let's let's just jump into it. I know that and what's what's difficult about taking a three months break Tom is like I'm I have three backups because I have absolutely no idea There's so much that's happened in the last three months. I have no idea what you're going to present And there may be overlaps here. So hopefully not but it's it's it's interesting because I will admit I was starting to run low on content that I had stored up And we've done some different things internally and so I put out a lot of new content lately And I decided, you know, I'm gonna I'm just gonna put one backup tip in case we duplicate and I think no I'm going to go through and actually put all my content into a single slide deck What I send you will be the ones that we used and I'll have my slide deck ready for next month Exactly. No, I've got much the same. So it's uh, so I've got the multiple backups just in case but Just to kick things off of some introductions for those. I know it's been a while My name is christian buckley. I run a company here in lehigh utah called collab talk I am a nine-time Office apps and services mvp started in a share point world also my regional director, which nobody knows what that is. That's all right You can find my blog at buckley planet.com And that's me and tomas And this is me. I need to change that picture. I've got a different picture. I'm using now. Okay, so anyway um, yeah, I'm I'm not an mvp and I don't have a manager title. I'm just a regular developer type person and I work at kambi health and that's a Health insurance firm in the pacific northwest even though I am based out of Minneapolis And I run a blog called one minute office magic, which is where you will find these and many other tips Yes, excellent. And we do this as we said we've been doing this for Almost four years and off and on we take a couple breaks like the last three months And the reason for that folks too is just because With vacations and and everything else and you think hey, we're all working from home You think we'd have time no, there's been so many online meetings and events that have just made Scheduling difficult every time I look online. You're in some other You know meeting sequence or yeah, there's just a lot twitter tweet chat or yeah, just it's I'm like, wow, you're a busy man Lots going on but the leaderboard tom Is dominating the boards currently We are keeping track and for those that are interested. I mean we do have Every one of these of course all the recordings are out on youtube. You can go find those Just a youtube slash see a letter c slash collab talk and you can find all of them out there Search on tom's or my name on youtube. You'll find all of them But all of them are out there. They're also um out on My blog at buckley planet every one of them catalogued and the one nice thing that we do is that because we're going to cover 10 tips Is I provide a link list? On the blog post so you can jump right to the specific tip that you're interested in and something that I've talked tom about for years One of these days will do it That searchable database in the blog and yeah, yeah, I know So anyway, yeah, it'll happen one day But we're going to give everybody a chance to vote on each of these but let's go through the rules of engagement since it's been a while Um, so we're going to take turns. So we're going to share top tips We're going to go back and forth. We don't know What the other person's going to present but there are no duplicates Meaning if my number one is tom's number one He can't present the same thing. He has to shuffle it up and have some backups And present something different and that's happened a couple times one for each of us I think the red challenge flag was thrown and we had So we're going to do a quick poll at the end of each round So it's it what's interesting about this is that it could be like Tom shares an outlook tip and then I share a one note tip and it's in apples versus oranges But you need to vote on which one you think Will personally Help you that you think is the better tip that you're more excited about so or which individual you might want to Suck up to in case they may need to do something for you in the future I'd like to say empty threats, but I know I think he's serious. That's how The kind of person tom is I think he that's that if you vote against him how vindictive he is ethics schmethics who cares And so I don't know just take that into consideration when you're voting And then there's the no hitting below the belt, which we've You know one of these days I'm going to I'm going to come in at like six four and that's not even going to be relevant anymore All right Winner based on overall voting and then we move forward and that's it. So, all right We're going to get started. So I'll kick things off with the first round Ding ding and there's round one. Yeah, ding ding ding Okay, this is one of my favorite tips been using it a lot. It's a small one, but a powerful one Transcribing your videos in word for the web. This is a cool feature. This I absolutely love this I'll just be clear that this the caveat is it's only word online It's not for the desktop app because it relies on the cloud and there's a lot of processing that involved So what you do is you go up into and I think I've got my I think people understand what this is if you are like me, I'm doing more and more in video I'm doing interviews with clients With team meetings with user group meetings I'm capturing those recordings and of course if you're saving that up if you're recording your team's meeting, for example It's capturing and creating that transcription and it's in stream But if you've ever uploaded into stream or over into youtube for example And then gone and try to pull the transcript down and make that usable It's almost Less worthwhile to do than just to listen and type it yourself It is I mean all the formatting that you still have to do in the cleanup. It's it's awful And so I've always wondered like why can't microsoft do something where I can take a pre-recorded Because the one of the limitations of some of the other transcription software solutions third-party tools that are out there is that you you weren't able to until more recently Even upload existing interviews or files that could only take live audio kind of in real time and do the transcription Well, now you can go over into word and I've touted this in the past that you can use the Transcribe and do hands-free. I use it when I'm driving and I'm taking notes in outlook or elsewhere But it's what's great is uh, you can go into that Uh dictate in fact, I've got the screenshot here. I don't have one in there I'll come back to why I don't have an example to show you here one because I've got customer interviews I can't show you some of that detail But you go up to dictate And you've got the transcribe But you it allows you to upload That your file so you actually upload an audio or video recording They're in that that top right and it will then process now Just to give you an idea and an hour long interview it took close to two hours So it's the upload process and then it goes through and does the actual Transcription, but what's great about the end result Is that it it identifies all of the separate speakers? And so what you do over in the right panel is you can go in and say well speaker one That's tom and so you replace it in one place and it'll replicate it through the entire transcript Speaker two is christian replicate it through the entire transcript. Then you can search through the transcript Uh and listen to each of the little audio clips to clean up the wording if you if you're using acronyms For example, but you can then add quotes from that transcript over into your word doc or in one button Move the entire transcript over in the word, which is what i'm doing So it is just a huge time saver to To create those transcripts And then you can do things like if you do an interview and want to do a blog post and also add the transcript to that Or just have a better formatted Speakers defined word doc version of your transcript Without having to go through and copy and paste a couple hundred times to pull from stream or youtube So it is just a fantastic little resource that i'm excited to use all the time a couple things on one one If this had come out like two years ago I would have laughed hysterically because i'm sure some of you had the Pleasure of receiving transcribed voicemails from outlook And it was like god, I hope they never fix this because this is just an endless source of entertainment I have I have transcriptions of voicemails saved from like uh You know jeff roski and I for example going back and forth and it just butchered the language so much Like I don't know what we were talking about It's nothing related to what the transcriptions was that are highly entertaining I remember one of the funniest ones was a co-worker had gotten a voicemail from her boss That was when you have a sec. Can you give me a buzz it came out as when you have sex? Can you give me a buzz like? Cheap not the way that was meant Um now context. I don't know you know whatever whatever Um, so it's a thing of Now their ai is so much more powerful That you're actually getting stuff that is pretty much Accurate out of the box, which is great. The other thing that I just mentioned is an observation Is I can see this kind of thing really playing havoc for people who do transcription for a living Because I don't know so what I would say is if you've not played with a dictate Go in and just try that see how accurate it is However, you have to like learning a second language to get to master it with the punctuation True editing. So there's still a lot that needs to be done there. And so you so it's it's not uh, you know, uh You know panacea solution that just solves all those problems But it's fantastic if you're trying just to capture stream of consciousness thought The dictate is great. It's definitely going in the right direction Right tom. You should be able to grab the sharing direction. I can which is really kind of nice. I like that I set that up to work like that. So Yay I see let me Boy my first one I was not queued up to where I should have been so be it Uh Lately in SharePoint online There's been a new web part that came out, which is kind of cool and it's called the save for later web part you know for me I have this really bad habit of collecting Information but not necessarily using it. I got a great bookmark collection Never go back and look at any of them, but I got a great bookmark collection Well, now I can do the same kind of bad things in SharePoint online when I'm looking at documents or pages And to be able to easily put something on a page That enables me to have a quick reference for things that I've said Oh, I really need to get back to that because I can't do it right now So for this save for later bookmark or save for later web part I'm going to be in a page and I'm going to click on the little plus symbol and Call up the save for later web part And when I get that come on There we go when I do that it puts the web part out there And there's a number of things that you can specify To make it more customized for what you might want to have So for instance, you click on the pencil It brings up the editing pane over to the right where you can start to do some of those things the first thing is On the site that you're on and you put this save for later web part You can have it show all the items that you've saved for later or only the items from that particular site So for instance, if you were on an internet site, maybe they wanted to make customized content They could put this out there and say hey We'll show you anything that you've bookmarked or if you're in a team site You only want people to see things that they've marked save for later that actually reside in that site You can make that differentiation, which is great You can also select or differentiate between just showing documents that you have saved for later Or whether that also applies to pages and news posts Again, if you're in a team site, maybe you're just flagging documents that you need to get back to or that you reference on a regular Regular basis But if you're in an internet, perhaps you want to flag that news post to go back because it's got some links that you want to deal with So again, you can make those differentiations in this web part for whatever works for you You can also say how many you want to show at one time eight is the default Which is great that seems to work fine But if you're using this really heavily You may want to show more And you're able to basically hide that web part if nobody or of you have not marked anything to save for later So it can be completely transparent If it's something that if it's a feature that you don't use and you don't mark anything Or it can show up and give you everything that you need to look at And furthermore it also allows you to change the layout of how you see things. So Here I've got it actually in the list So I would see the title the title the title and it would just scroll down the page where before Well, you'll see it here in a second The other layout is grid format where it gives you those nice little cards that show up on the page It's going to take more room But it's a little bit more visually appealing If you don't want to give up the reason or if you don't mind giving up the real estate that's involved So for this example I went out to a page on the site that I was on and I clicked the little save for later bookmark And all's good And then in this save for later page where I added that You'll see that it now shows me the item that I had marked a save for later It's using the grid format. So again It's a little bit more visually appealing May give me a little bit more context here But again, I see this is something that's really good for internet type pages Or for maybe Division or department pages where you want to allow people to interact with the home page not necessarily Have a whole lot of stuff that's just for this group or that group or things like this This gives the page the appearance that it's you know Basically specific to you And if you have a site that you just want to have your own page And you want to have a page that just shows your bookmark So you can go back and see it and you're the only person who really cares about it You know make a page call it the save for later page put that bookmark in there And you got an easy way to get back to all your pages that you've marked to save for later So I think it's a really good thing to have available to you You're definitely not going to use it probably as much as you would christian's transcription thing But it is a nice feature. All right, so I've just launched the poll on this. I'll let you go and vote between the two One thing I'll say that there's a bit of a theme um It's certainly in a lot of uh, microsoft's announcements Around that personalization that personal view into information And so you're going to see that theme today. I think Um, I don't know what else tom's going to show but that's some indication But certainly in a lot of the features Because that's it's so great that microsoft has figured this out and the technology has progressed especially with the cloud to a place where So much of it you can go in there and customize how you want to consume information How you want to You know retrace your steps like i've shared in the past like the the timeline feature in windows and you know and the Using your screen layout and and you know customizing your view of the world Helps a lot with productivity And uh, you know, so it's it's that's it's this is a cool feature So I love this kind of stuff that helps with navigation and personal productivity. You bet All right, so all right, we've had that open. I'm gonna Close the poll if you've uh, not had a chance to go vote on that really quick five four three two one And and that uh, well, thank you. So I I took it 59 percent. That's well deserved. I would have voted for you On round two over to you. Okay This is something that's really cool. I know sandra's online right now She actually pointed this out to me. I'm like, oh my god the windows 10 calculator. It's freaking awesome um If you've been around computers for some time, you know that there's a calculator that's attached to windows and It allows you to do regular stuff and maybe scientific stuff and maybe hexadecimal stuff Yeah, fine. Okay. No big deal well She pointed out to me that the windows 10 calculator is not your father's grandfather or grandfather's calculator anymore It does a lot of cool stuff And including some real-time type calculations that Normally, I'm off trying to find a site to give me those comparisons And I can now do it all within the calculator. So does it have the digital abacus that I use that I'm it's kind of my go-to You might want to submit that to user voice. Um, I'm not I'm not sure it's there yet user voice calculator. Check it out See if it works So if you click the windows icon lower left corner of your screen select the calculator option It will probably come up this way the first time which says standard. You're like, yeah, fine. I've done that been there I would use that on my phone. No big deal But there's the hamburger menu up at the upper left corner For the options click that Because then you get some really cool stuff. You've got scientific and programmer. Yeah, no big deal But then you get into date calculations and converters That's where in my estimation This really shines because you're not out looking for sites to do currency conversions or You know, how many tablespoons equal, you know, blah, blah, blah type thing. So For date calculations, you can pick a date Pick another date and it will tell you how much of a difference there is between those So when I ran this I was it was back on august 6th to may 22nd Which is my wedding date and I had nine months. We jokingly refer to it as we're a baby away from getting married No, we're not having kids But there's also 289 days We have had situations where people are like, well, we need a feature that allows you to count how many days between this date and that day Go ahead and use your calculator. I can't build it to look this nice Currency this one's really cool where you can say, okay, I've got 500 dollars. What's that going to convert into canadian money? And it also uses real-time rates, which is just awesome Are you able to get on point to a calendar date for the rate? I'm not sure you can I think it just takes the normal or takes the current rate But again, I use this when we went on our cruise earlier this year It's like, okay, how many dollars are going to equal how many egyptian pounds or how many jordadian dollars? And stuff like that and again, it's real time. It's not like, oh, this is a number We plugged in like two months ago. You're going to get the most current things A number of days to say, okay, we have 500 days. How many minutes years weeks hours seconds milliseconds, I don't know why but you can do it So again, if you're into having to make those kind of comparisons or conversions or anything like that And you're tired of trying to find a currency site or a cooking site or something like that Your windows calculator can do it for you and it's pretty freaking awesome Yeah, I had no idea that all those options were there. That's that's either did I until sandra pointed it out to me I'm like, oh my god. This is kind of be a tip Yeah, it's like sherry says in the comments, you know always searching for websites. Yeah, I've got I Doing the same thing doing especially working across time zones. I'm going out to those kinds of sites But with currency conversion having that stuff right there Oh, yeah, calculator right in my my laptop when I'm traveling like I had no idea So yeah, you're dead. Good stuff All right, so go ahead and take the screen over and run with it all right round two so Uh similar to your previous as the navigation so my next tip is the New adding shortcuts to shared folders in one drive. This is pretty cool, too Yeah, this is so I so I found myself if you're like me I mean one of the things I do is I have my favorites set up in file explorer So I have everything set up as my my go-to locations Um So that I can you know the things that I access like I've got a folder for productivity tips So all the presentations all the images that I add to my slides You know anything all the recordings are all accessible to that folder similarly I do my live stream every Monday the the office hours and we ask Questions from the answer questions to the community and so I want to have all of those assets my tweet jams whatever you know client contracts I've gotten these folders. Well The the problem is I noticed this what I was uh on the road so visiting some family and I logged in just to check Uh email I didn't have my laptop with me And so it's great with the cloud being able to log in with my profile into office and finding getting access to certain resources like email Um through somebody else's machine and of course logging back out of that device But now that you can actually go into the one drive client and do something similar where you can create these quick links to folders within teams to SharePoint to You know cloud and other You know accessible resources if you're trying to access them You know from your local machine and having things that are a blend of local hybrid and cloud-based resources All from one menu and what's happening is one drive is becoming that I mean it is becoming a replacement of the File explorer and it's giving me a much more accessible centralized Way of accessing all of those different assets So it's really simple to go in there and do in this example I just went in over on the left you see uh all of the libraries that are accessible through my office 365 groups They are through teams. I found that Library that I wanted to access and of course you can have you know multiple levels of or Silo's of information across SharePoint and teams and and one drive and create these quick shortcuts by selecting it It was just simple as going up and adding the shortcut to my files And then that my files like in file explorer Where it's the favorites it's creating those lists of favorites and you can actually go and do much more With that you can actually go in and take you know actions and create automations Based on those folders. So you can actually create power automate your activities and You know something that you a state change kick off a workflow and access that that information So just a lot that you can do But this is again one of those things where it's allowing you to go in there and further personalize that One drive experience to make your content more easily Uh, uh, you know to surface your content more easily because that's like the worst thing is when you're going and like I just had this open where was this and having to dig for things or if it's like me i'm i'm Working on over the course of the day 20 different things in 20 different locations And if I go to save a file It it tries to be so helpful and removes me from where I've been working where I opened a file And defaults me to save in some place where I never saved anything And where was that location again? Well, it's really easy for me to go find those frequently accessed areas in that Uh, you know the the my file section and save my content back to that location Yeah, this is This is cool that they've made it to where one drive can become more of a I can live here Because I have links to everything I need to get to that should be the marketing campaign right right there one drive I can live here I guess it's not that bad All right, so the poll is open. Please go in there and vote so tom's calculator tip like I did not know what could do that Versus the new shortcuts creation in one drive Which do you think you'll use more? Do All right Come on. Congrats. You got 81% of that one. Yay All right, um, let's see. Let's jump over to Three tips 30 minutes. Let's do it. Let's do it round three I muted myself there for a second I have that one's good this feature for so long Who has not been waiting for this feature? Like this this is great It's the ability to go in and mute all and make it the default setting to mute people as they come in Now there's what this means and what this doesn't mean But uh, I just like to nip that chatter in the bud So if you have a meeting that you are the admin for the owner of and have more than five people What you can do is through the more options the ellipses there Select the meeting options and you see down at the bottom there on the right allow attendees to unmute Deselect that So that makes it so that when people log into your meeting They're by default muted Yes, they can unmute themselves But most people the problem comes from them not muting themselves in the first place And so if you begin with everybody silent That golden silence Then you can usually you know people are good about okay I need to unmute to come in to say something and then remute myself And of course you can always go in and silence people by going into the show participants button So the little people icon up the top middle right under meeting in general show the participants and then there's a The mute all or there's the you know the uh icon on the next to the each of their names and mute those individuals Of course, if you've you if you have a video Going and you can generally see where People are it highlights people that are making the noise where the background noise is coming in There's a great video that's out there and I thought about if we had only had more time for this A great video about uh, it's a zoom meeting I think the kid was doing it as a joke But it's a classroom with like 50 kids in the class the teacher's talking It's a math class and the kid asks a question and then He doesn't mute himself and he starts screaming at his mother who you hear in the background I'm gonna do my laundry. Yes. I'm gonna do my whites Like give me a break. I'm trying to ask I'm so sorry. It says go back to yeah, you were saying about this and the teacher starts talking again He starts screaming at his mother again I'm pretty sure that he was doing that intentionally to as a joke, but it was just uh, you know fantastic there We've all been there But I'm just saying that to the teams so when you mute the people it does prompt the individual let them know That they are muted But at least it's a uh, you know, they have they can unmute But you have an option To control the sound It's great. Very nice. Tom over to you. Okay. I will mute myself drop the mic mute myself So this one is something that's been out there for a few months now But it's really useful if you spend a lot of time in teams When you're actually in a chat or a channel And you're trying to find a phrase or find a word much like when you're in word And you use control f to get the find thing and you type in your word hit enter and boom it pops up Well, now you can do the same type of contextual search In a teams channel or a conversation So in this particular example that we have here I in a chat with sandra because we talked numerous times a day And I remember that she mentioned something about user voice But I can't find nor do I want to scroll through All the stuff to try to find where that was mentioned So what I do is I hit control f and up in the menu bar here at the top It changes it to slash find Puts her name in there, which means I'm in a chat with her I type in user voice and hit enter And what that does in the left side results pane Is it actually finds all the chats where the word user voice came up And once I have that entry there, I can say I see which one was the one I was related to Oh, I think it's this first one here if I click on that one It then actually goes to the chat And does kind of a yellow highlighting of that particular chat entry Again makes it really fast for you to get to where you need to get to to get the information that you thought you remembered somewhere Without having to spend a lot of time scrolling. This may not be Too bad if you're in a chat But if you're in a channel that's got a ton of activity every day And you remember sometime last week somebody mentioned a phrase or a term That you need to go back and see what they said about it This can save you just a ton of time To get back to where you need to be Save you from having to scroll through everything And potentially miss what you were scrolling through trying to find in the first place So I recommend that if you're a teams user Definitely get used to this, you know control f to do contextual text searching within a chat or a channel Yeah, because the way that it works now I mean you can go up, of course the search bar search on user voice And in the results on the left you can select like, you know So it'll bring back all the results of where that showed up You can click on the people and click on Sandra's profile to find to kind of refine those results But if you I mean, but as you said you're having to dig through kind of all of those different things and it could be You know, this this is just a way that if you know that it was a conversation with somebody And through a chat to go to a specific location It's just a you're you're putting the refiner in place before the search Exactly the way around exactly. All right. Microsoft does that a lot of multiple ways to To to do the same thing, you know, so All right launching the poll So this is putting shortcuts in one drive versus muting people Oh muting people. That's right muting people versus Being able to use contextual search in your chat or channels in teams. Yes Do the music again. It's like we were just here. We went pretty quick on that one All right, so yeah, we'll take another five seconds to to vote. So please go vote there four three two one All right, ending the poll Tom you got that 59 percent. Hey, cool Well, let's see if I can repeat that in round four and then I can relax on round five. All right Okay outlook on the web has type ahead suggestions I'm I'm finding I'm really liking this one of late because I've switched over to using outlook on the web for nearly everything that I do And so this has popped up literally and I find that I'm getting used to Certain phrases that I can just tab over and get an email built without having to type in half the words So if you've used gmail, you're probably used to seeing this where gmail would sit here and try to complete sentences for you Based on what you've done before Now outlook on the web is doing the same kind of things. So in this particular example Again using an email. I'm sending to sandra Um, I started typing and I got to the word tell can you tell? And it figured well based on prior things you've done You probably want to have the word me following this And at that point all I had to do was click the tab key and it went And basically accepted the me in there Had a space after the word and I was ready to type again In this case, I kept typing and I typed in what is go And it figured I really wanted to say what is going on So it completed that phrase and again All I had to do was hit the tab And it would go ahead and accept it and I can keep typing again. This is a really quick tip And some of you maybe you're not used to looking at the screen when you're typing an email or something I generally do and so when I see that pop up Now that I'm used to it and I'm expecting it I'm finding that I get much longer phrases where I will start to type Uh, I can't even think of a good example right now, but maybe it's like Can we meet? And then it may say on thursday for data site blah blah blah blah and it fills in the next words which are Similar to emails. I've set in the past. So again the ai Being able to give you an experience that is much more geared to you and how you use it Um, microsoft is really going there and it's really nice saves a lot of Time and effort even though, you know typing three more letters four more letters a couple more words. Isn't that big of a deal? But once you know that you can just hit a tab key and it takes place automatically All of a sudden you kind of get to where having to type it in as a nuisance now and Be able to tab through these things tom. I don't believe I'm overstating this when I say that you tom are destroying civilization Thank you. Um, we don't remember anyone's phone number No one can remember how to spell and now we're encouraging people to not even finish their sentences I wouldn't Oh, I wouldn't know about that. Sorry christian That's it's the it's this what ai is doing. It's not you tom. It's ai unless tom you are an ai Is this really tom? We don't we don't know that's how automated we have now How long has it been since you've seen me in person? I know I I've not seen you in the same room as the robot. I created the cyborg months ago. So this is true Yeah, that's that's too funny Okay, so you're number four. Let's see what I'm going up against here All right number four. So this is again one of those things which I was very excited to see the announcements around Uh, the recurrent surveys within teams So, of course, we've had the ability to go in to use the microsoft forms There's been a number of announcements around microsoft forms. Oh, you know over the the the past year And so they're adding more and more to that there's still some gaps in between You know forms that are created as part of like email campaigns and and elsewhere But what you're seeing what's common across these is that you can go and create a form a microsoft form Whether it's within the forms dot microsoft.com Whether it's embedded within a power point or a stream video Or now within teams is that you can then go and have these Surveys out in multiple locations and from one centralized location if you're the admin that's creating all of them You can see all the stats Capture all those results from one location, which is really powerful But one thing that we've been lacking and they finally released was this ability to go and create a recurring team Or form within teams. So in this example, you know, like if you want to do Which is a great thing to do within an organization is kind of the health and well-being like how are people doing? And so we want to just kind of on a regular basis do these little pull surveys And so what they've done is they've created these nice little templates So that you can have these things going out on a monthly basis. So to create a recurring survey So you need to have the forms app enabled within your team or within that make it available to users And you can add it if it's not team-wide it can be within a specific chat that you add it to But your admin has to enable that But you add the forms app to the team or chat you name it and down at the bottom there it says create a recurring survey You click next on that and it has these templates So the employee well-being this the student well-being and then the daily health check-in And of course you have the ability with any of this stuff like they're not talking about it now But being able to go in and create your own templates Of course, you can customize these and the questions being asked, but they give you that starter template I'm sure we'll have more templates coming and organizations will be able to go and create something similar But select the template review and edit the questions and you can see it's just that standard microsoft forms Format there set the recurrence level for those And then select how you review the results and click save And that's it And so if you are a manager and you have a team with your five direct reports You can have this in your own You know the the the private channel or the the channel that's set up just for your directs And have this go out on a weekly or monthly basis and do kind of that check health check-in How are people doing working from home? What's what's the activity? What's what's going on? How's house performance and just have another format information that you can capture to They just and without having to go and create these forms One by one or send out that same link and update the information or the questions asked so Just a great resource to have that's it short and squeeze I had not heard of this one This is a brand new one to me. So it is it's it's uh, I think this was a september announcement. I think Anyone that's out there. So I I've gone out and as you can see I grabbed the screenshots and You know, I considered sending one out to my team but seeing how it's me myself Just be I I opted to not send it But you know, I've got that option in the future Yeah, one thing that I find helpful is now that I'm doing the weekly webcasts with The planet technology team talking about the things that are coming up in the roadmap I usually have a clue as to what's coming up that one completely escaped me. Yeah right, uh A couple more seconds for a vote. So get your votes in four three two One we're actually making really good time here by the way. So we have we are We have 14 minutes left with the the last one. So that's great Well end the poll and oh and we've got a tie. So it's well not in the question overall So I won the round 22. Okay There's no ties in baseball You have round five for the tiebreaker for overall. Okay. All right. Let's jump right into The final two tips here A final countdown Tom, please if I could So here is again, so I am a big fanboy for all things tasks microsoft has some very Thank you debbie. She says her ears are once again bleeding Agreed. Okay, that hurts I'm I am a big fanboy for microsoft's uh microsoft 365 task management. There's a lot that's happening It's far from perfect. There are gaps in between them I I field a lot of questions and some of my most popular blog posts are about the gaps that still exist with the project management capabilities between to do tasks planner Project online that kind of stuff, but We're not getting into that depth. Keep it. It's simple here folks. Uh, but the In outlook if you're still working in email a lot, we all live in email still to a large degree But you have the ability now with uh outlook online It has the integration with to do so you have the ability to go in and look at your calendar view And the tasks over on the side And you can literally then just drag and drop tasks that have been assigned to you into your calendar So if you're using planner, there's an integration between to do and planner So you can actually go into the to do app and if you're not using microsoft to do Even if your organization is not using it. It's my list app. I use it for grocery shopping I have a shared list with my wife and my son So anybody wants something the next time somebody goes to the store. It's all on the same list Yes, I'm the only one that accesses that list when I go shopping My wife always forgets that she has access to that list except when she's asking for something It's on the list, but when I'm asking for something She doesn't that's different But that's a different conversation. We'll come back to that another time Um, but this is as you but when you have all of those items in your to do at list You can aggregate So if you're a member of 10 different planner plans and have tasks assigned to you in each one of those There is a my view in to do of all of those tasks Well, you can open up those to do tasks within outlook and then drag and drop time to work on those tasks Over to this. I don't know tom. Yes wonder list was nice, but it didn't have this No, it did not have this So the the next question people Ask is like well, can we do this with outlook for the desktop? No, there's not the to do integration, but there is the outlook tasks integration So you have these are flagged emails or tasks that are created directly in outlook All of those tasks do show up in your to do app on a separate list So there's not a Fed or federated view Well, I guess there is in my tasks You can see everything whether you've created them or they're assigned to you in that one view So you can't create everything I need to do today or a my day view Of all of those things that are coming from outlook desktop Or from to do from planner But to my point here in the desktop application I can go into my calendar with all of my outlook tasks and in a similar fashion Drag and drop those tasks into my calendar so I can set aside time to complete those tasks So that's what this is So we're we're getting closer to having a an aggregated or federated view of all of these things within those those tasks You want to answer one question we have just hit the chat. Yeah, I saw that so There's a view so if you go up into so I'm in the home view of my calendar And so there's actually a you can go in there and change the view if you clicked on view So where you're able to see all of your tasks or flagged emails on the side or you know In this this case on the bottom So there is a a default view that you can set to look at your the tasks as well as the the calendar items Cool. Yeah, I I need to do a better job of My tasks actually moving them into my calendar and blocking out time instead of Having the meetings that I have out there and then hopefully eventually getting time somewhere To actually get those done most people I mean it comes in spurts I mean, I wish I did it every time right in the moment But the reality is that you know Towards the end of the day I'm going back through and I'm kind of sorting through and shuffling moving everything around but You know it Yeah, we're nobody's perfect. Yeah, there's an upcoming thing that was announced at the last ignite That we had virtually that i'm looking forward to and that's that whole the commuter concept To where you have the ability it gives you A way to kind of shut down your day to review what's going on To kind of take a look at what's coming up the next day And physically say okay, I'm making that transition from work to home Even though in today's environment that may be just I got away from my kitchen table and went into the kitchen itself But it's that same kind of thing being able to Coherently look at what I've got coming up and plan for it instead of just reacting to what's showing up I often incoherently look at my tasks that are ahead of me in that day, but oh, I've made a career of that I mean not a problem Okay, so my final tip for round five here This actually came up from a request that we had during a meeting where somebody was saying that the GIF or gif whatever happens to float your boat pronunciation. Okay gif I'll go ahead and go along with you here my friend The gif animations that you can use in microsoft teams They found it really annoying when people would use them And all of a sudden you've got motion on the screen And you have no way to Get beyond that if that's something that bothers you and if people are doing Gifts like left and right person. It's like let me out of this chat So I thought he's basically asked was there a way to shut this off and I'm like, uh, I don't think so but then I went and looked and Hey Edie my co-worker found a way to do exactly that so what you can do So if you're in your teams client go into settings, which is your picture up in the upper right corner And then in general if you scroll all the way down to display They've got to rest You've got turn off animations and it does require restarting teams But what this basically does Is for your gif animations that show up they will display on the screen But you don't get the animation attached to them unless you actually want to see it So basically in this particular example here, it's kind of hard to do the example in real life But we're normally this would have shown up and it would have started Cycling throughout like three or four times the animation associated with it Now it just pops up with there if I wanted to start the animation I could click on the start symbol and I would see it and I would laugh and I would go on to the next one because That's just how I handle these But for people who don't want that distraction and don't want all the movement on their screen if it's not applicable to what they're doing This is a really good way to Start to reduce the distractions that you personally may not like to deal with so Is that something you can set up as an admin when you're deploying a new A new employee system by default to have that turned off, you know, not sure when we were looking for it I didn't see it being anything like a group policy or something But it wouldn't surprise me look to see if that is it I would I would be surprised if it wasn't, you know a group policy, but Yeah, because I could see this being a usability issue, especially if people Accessibility issue for people who may get distracted people who may be somewhere on the, you know autism spectrum Right and not know how to go in and turn this all off the other side I was thinking tom is that there's also an opportunity to like if you use an animated gift that you have to put money in Like the swear jar it could be the animated gift I like it I would be rich at the end of some of my meetings It's just a way for you to course correct those within your organization who who spend a little too much time Selecting animated gifts I'm just saying I I will admit when I was when it was announced in our team channel today that I had on call for the next two weeks I may have responded with three animated gifts that were basically along the same line theme. No, no, no Tom, were you a big myspace user? No, I was not actually But it was funny because somebody came back with one that was I think that meant yes And I came back of course with a that's fake news. I'm like, that's the only time I will use that term that actually applied It's like every website in 1994 pretty much have those things. So that's like about every time I I see the those but Well, the the poll is up and running. So please go there and vote and while that's going I'm going to pull back the sharing And Let me grab that and to round things out here So five more seconds on the poll. So please go vote four three Whenever you do this countdown, I keep thinking it's like my dance class where it's always five six five six seven eight All right, ending the poll yes I lost 67 and three to two for the round. So thank you everybody overall win Tom, I don't think that changes the the total stats. I think it doesn't matter Be I think you're ahead there, but it's the emotional crushing that I just took. Oh, agree Okay, and I'm taking screenshots of who's on this call that works for with me and yeah Watch your support I know well, let me just say it in the waning moments here Be since we we tom and I we have thought long and hard about the schedule for the rest of the year And so we're we're happy to share that the next event is on the calendar November 24th. Yes, it's the week of Thanksgiving. We realize that But I would be very thankful if you voted for my tips that week. Yes But join us for the nexus event and and and we already have I think we have Close to I think we've got about 75 people are already registered for November and then December Happening on the 29th. So at the end of the month. So again, if you're not taking the time off Even if you're on vacation, no one's going anywhere. You're just home watching TV Actually, I can't say that I was going somewhere during the week that we originally scheduled this So we had to redo it. Yeah, but I I feel bad if people had vacation plans are not able to go I'm supposed to be in Hawaii in May and I'm still fingers crossed that I get to go there But uh, you know for but I'll just say there's such a wrap things up, you know Please definitely if you enjoy this format go and subscribe subscribe out on youtube Again, that's under the collab talk Um, I don't spam people with a bunch of stuff that's out that there's interviews and there's this The productivity tips and some other useful videos that I think you'll you'll like And then of course our two blog posts where we'll uh, we largely blog about most of these tips Tom and I are both very productivity focused so It's a lot of great content in both locations, but definitely Tom is only he's dedicated to the productivity stuff. So make sure that you're following his blog there I found my niche. I found my voice I found my niche I don't know. Yeah. Yeah, now you can sing you can break their ears and it won't cost you anything It did when I did it. It's not 80s hair metal though, so yeah Thanks everybody and tom. Thank you as always And do it again next month. Sounds good. Bye everyone. Bye