 Alright, we have lots of people in tonight. Very nice to see you all again. I hope that everybody is doing well. So tonight is our second training and tonight we're going to be touching on event planning and recruitment. So overall we want you to feel confident in your event planning and recruit as many people as possible and include intersectional organizing into your planning and organizing. So I already reminded everybody that we're recording so if you have to jump out or you know someone else who needs to see this video it will be available on the website after we get it downloaded and put up there. So as we all are checking in tonight, everybody pop into the chat and let us know where in the world is your RISE event. Just want to see where everybody is coming from this evening. So throw those in there. Daniel and I started. Georgia, nice to see the Portland. That's Washington, New York, Atlanta. It's nice to see everybody that we've been talking to in email. That's awesome. So tonight we're going to have a really interactive training. We're going to have a slide presentation and so I'm going to share this link into the chat and for those of you on the phone who can't who can't see it in the chat or who are you know can't don't have access to a computer this evening we will alert you when we're doing an interactive part of the presentation and we will um let everybody who's just joining from the phone kind of chime in so we'll be reading things and making sure that people on the phone are getting the same information that people who are seeing the slide presentation so when you see that I shared this in the chat go ahead and click on that and open that window in your browser and then when there's some interactive parts where we're going to be asking you to fill in some sticky notes and do some really fun stuff so there'll come a point in what I'll remind you to go to a certain slide and you know and start getting involved so if everybody wants to do that that would be super helpful and I'll give everybody a second to do that um and while everybody's kind of getting that slide presentation up in their browser um I just want to touch on the Hamed's principles again because it's something that I kind of we kind of talked about last week but this week you know we wanted to do a little bit more of a deep dive on that and if you're not familiar with the Hamed's principles we'll share it in the slide presentation then it is available in the organizing toolkit for those of you that are on the phone um but basically the Hamed's principles for democratic organizing were adopted in 1996 40 people of color and European American representative met in Hamed's, New Mexico for the working group meeting on globalization and trade and it was hosted by the Southwest Network for Environmental and Economic Justice with the intention of hammering out common understandings between participants from different cultures, politics and organizations. It's kind of a just a all-inclusive you know how to bring intersectional organizing into yeah Jackie you're sharing your screen there so if you want to close not share your screen that would be great everybody still hear me okay Jackie could you go ahead and share your screen okay so all right so moving on just a little bit to the Hamed's back to the Hamed's principles so the number one thing is to be inclusive and that's if we hope to achieve just societies that include all people in decision-making and assume that people have an equitable share of the wealth and the work in this world that we must work to build that kind of inclusiveness into our own movement in order to develop alternative policies and institutions and this is one of the most important things I think that we can talk about because these are very very important to me personally like I try to follow all of these things in all of the organizing that I do and I hope that everybody organizing rise events decides to do the same thing um the second thing is emphasis on bottom up organizing and that's making it important to reach out to new constituencies and to reach within all levels of leadership and membership base of the organizations that are already involved in our networks which leads into number three which is let people speak for themselves we must be sure that relevant voices of people directly affected are heard ways must be provided for spokespersons to represent and be responsible to the affected constituency and it's important for organizations to clarify their roles and who they represent and to assure accountability within our structures number four is work together in solidarity and mutuality groups working on similar issues with compatible visions should consciously act in solidarity mutuality and support each other's work number five build just relationships with among ourselves we need to treat each other with justice and respect both on an individual and an organizational level in this country and across borders defining and developing just relationships would be a process that won't happen overnight and it must include clarity about decision making sharing strategies and resource distribution which leads into number six which is commitment to self-transformation and this is the ability to self-crit and to change from an operating on the mode of individualism to community centeredness and we must walk our talk we must be for the values that we're struggling for and we must be for justice be peace and for community so those are just some really important things to remember as you're organizing your rise events and with that I'd like to introduce our trainers this evening tonight we have Amira and she's coming to us from Puerto Rico this evening and she's going to be talking to us about event planning tonight and then we have Daniel and he's in Brattleboro Vermont and he will be talking to us about recruitment plans and all that good stuff so right now I'd like to hand it over to Amira to get started into the event planning portion. Thank you Amy. Hi everyone um so I'm going to be talking about event planning but first I want to mention briefly what are the objectives of this training um by the end of this I want to have we're hoping that everyone feels comfortable with the process of planning an event and gains the necessary tools for a successful event planning process um and we're also are going to learn the importance of having set event goals and how these can fit into your goals of working on a broader campaign and we're also hoping that people can gain confidence when inviting people to the event and have the opportunity to share ideas for recruiting attendees um and now we're gonna do um a fun online exercise I'm gonna be I just shared the slides on the comments again and I want you um to go into our slides um I'm gonna give you a few seconds so that you can click on it and open it we're on slide number six and on that slide you are gonna be seeing um different colorful um squares some some colored boxes and in there I we have two questions one of them is um what are the qualities of a successful event and the other is what are the qualities of an of an unsuccessful event so um choose your color choose whatever square you want and let us know what are the qualities what what do you think in one word what is what makes us a successful event for you and what makes it unsuccessful and if anyone on the phone wants to add anything um feel free to take yourself off mute also you cannot stop in the comments so far we have qualities of a successful event just that they're they have coalition building um they are focused they have a focused achievable outcome it unites the attendees um it celebrates celebrates from communalism and achievements um and the qualities of an unsuccessful event is lack of motion if the event doesn't have a clear point to it um the focus is unclear to observers it's not fun it's poorly timed uh has lack of originality um and if anyone on the phone wants to add anything again feel free to say something another poverty of an unsuccessful event um is it deteriorates into this court does anyone want to add anything else do you agree with this for people who have the the camera sign can i see a thumbs up if you agree with this nice great okay so let's continue on to uh slide number seven and we have a little reflection there a little question um and it's how can your event build a stronger permanent and active climate movement in your local community and i don't want the answer to that right now but um keep thinking about this question um because as the training goes we're going to be talking about a few of these points and we're going to come back to this question at the end and hear your reflections and your answers okay so let's dig into event planning um there are a few advantages of having a set and clear plan when we are planning an event um first of all um when we have a clear plan we have greater looping movement so that means that everyone knows what's going on and can be part of the planning process instead of just one or two key leaders doing all of it and feeling all the stress that event planning causes um and when having greater involvement and more people knowing what's going on you have a greater rate of event success and having a set plan is also very important because an event uh a successful event helps move existing or new campaigns forward um because events are tactics that there are just tactics that fit in as part of a larger campaign plan and having goals for this tactics help us plan something bigger and something that matters and something that's not just like one occasion but something that helps us reach our final goal um and planning events with not set goals it won't mean anything because it will be just like planning a party or a hangout when you plan a party you don't have key goals for it but I mean the only thing you want is to have fun for a while for a few hours but a climate organizing event should have a better plan because we don't want to just have fun for a few hours but we wanted to mean something um and let's talk about goals um goals and make our organization and our events stronger so when we're done with all this event planning process we're not burned out and our members that are not tired and burned out and we are left after all this planning process with a structure organization support that's gonna help our upcoming work instead of just like creating a huge event to at the end have the same group of members and the same group of years and have to start all over again and to be able to set goals um we need to ask ourselves um a few questions and these questions will depend if we are talking about event goals or organizational goals and both of these have to be very clear and quantifiable and when I say organizational goals I mean the goals that you have for your group for your organization do you want to have a bigger network do you want to gain more members stuff that is going to make your group stronger um and you need to ask yourself when you want to set the goal for your organization you have to ask yourself how is this event going to make my group stronger and better is it gonna help me recruit more people is it gonna help me be more visible is it gonna help me gain more followers um and the event goals are what we want to gain from the event in specific like how do we know we've impacted our community with this event and this in specific can vary a lot you can be in a very small very conservative town and have 20 people show up at an event and that can make it our successful event because maybe it's the first climate event that happened um and we can have a huge city and expect that we need at least a thousand people to know that we've impacted the community with our event so that's something that's very unique and personal to each group in each different city um another thing that we need to ask ourselves is how do we use this event this event opportunity to fix local issues um what's ongoing fight what do we want to fix and how are we going to use this event for that like are we gonna get petitions signed are we gonna put pressure on elected officials what are we gonna do um to move forward on our campaign and fix what we care about um and we also need to ask ourselves what makes this event important in our area is it um the only climate event of the year maybe or the first one or the biggest one or the first one that's different um but in general goals are super important they matter a lot um and I know many event hosts can feel isolated and feel that like hey what's my event gonna do when I'm just on a small town planning this by myself but um when we have set goals we're making a difference and if the government is not taking bold and urgent climate action we need to beat the fight and the fight is going to be one if we have set goals um because rice is not just one occasion it's not just September 8th it's part of a whole movement that lasts every single day of the year for years to come so we need to plan for the future um and tie all the efforts that we're putting into rice to the rest of the things that we want to accomplish at a local level and there are three different types of event goals uh first we have action goals um and those mean uh having uh x number of people at the event or providing a particular kind of experience for those participants we have organizational goals um which means finding new leaders reaching new communities um creating a bigger network educating our community about a specific issue and changing our goals which is getting a decision made and a local fight whether it's a fight that you're already working on or a fight that you want to work on in the future sorry could you repeat real quick the organizational goals I was trying to write them down and I didn't get a chance yeah so organizational goals are uh what we want to do um to make our organization better so do we want to use this event to recruit new people or to find new leaders or to create a bigger network or to educate people about the issue that we're working in that those are organizational goals thank you no problem um and uh if you're following the slides we're going to be on slide number 11 right now um and to make this event planning process easier apart from deciding the goals that we want to have for this event there are some questions that we need to ask ourselves so that we can create our own timeline and be able to do things step by step at an appropriate pace that lets us have a successful event and not be too stressed or have to do a thousand things the week right before the event so some of these questions to ask ourselves and ask our group when planning an event this first um will you invite any special guests and I can't mean anything from speakers to politicians to the media who are you inviting and you need to ask who will create the agenda like what's going to happen what hour will it start how long will each part of the event last for um and collaborate with the people who are planning the different sections of the day so it's not just one person planning a whole day event if that's your case if it's just an event for a few hours then maybe you have a different situation and you don't need too many people being in charge of different parts of the event um you need to ask yourself what materials and funding do you need what do you need to make that event happen um what do you have and where are you gonna get the rest and answer those questions and choose the uh the response to create your own personal timeline and if you are on this site you can see a sample timeline um that's a spreadsheet that can help you um figure out when things need to be done by I'm gonna copy it in the comments and this um if you're on the phone these materials are going to be available also in our trainings website so don't worry you can have access to them when we upload this training recording um we are also gonna add all these extra documents um so I wanted to hear from you um if you could type this answer in the chat um what kind of event are you thinking about are you thinking of doing a walk or a rally or a march or a concert or anything what are you thinking about let us know in the comments can we have a rally and march combo we have community gathering in a park beach party that sounds fun um bike events followed by a rally focused on transportation rally with art culture education festival and under achievers 1k marathon with donuts and coffee march and rally and with or without town hall um in Eugene Oregon there's gonna be a short rally rotating teachings and demonstration I love all these ideas they are awesome and you also have rally with commission partners these are all great I love this um I am not sure if everyone on this call is has their ideas 100 percent set and ready to go but if you're still thinking and wondering about what to do with your event you can find here on slide 12 I use full documents on how to um plan creative that so I'm gonna be copying it here on the chat again I we have another one walk and pull it forward she moves me and music that all I love all these ideas um but if you don't have an idea yet you can access this document and um just check it out and I hope it can be useful um for you when if you want to like create something different if you're still thinking about hosting an event and you don't know exactly what's going to be calling the attention for the people in your area I hope that document is useful uh but now I wanted to open the space for questions um if you have any questions up until now um please write them in the chat so that I can help answer and if you don't have a question right now there's going to be more spaces for questions later so if anything comes up you can also ask later one person has a question can we register people to vote at our event and the answer to that is absolutely yes and a suggestion on that would be also to reach out to your local league of conservation voters reach out to league of women voters reach out to some of your local organizations that focus around electoral politics and see if there's a bunch of people that they already have trained and ready to help register people to vote but I would absolutely encourage everybody to register people to vote at their events the 350.org have a fund to finance events until we can raise funds at the events to repay um you know it doesn't quite work um that way um Rita where is your what where is your event Maui okay are you 350 Hawaii awesome okay so um there is um there may be um funding coming available for um our local teams to fund some things that you guys need and all of you at this point um will be will have a rise coach um someone who helps you through your events and Rita I'm gonna look yours up here in a minute um but I I know that we can um we can help all of our local teams and it may not be financially actually okay yeah your rise contact is Daniel so I know that yeah it's me kind of I see that so he can help you with that stuff um you know come up with a budget send it to Daniel um send it to your rise coach we should be you guys should all have emails in your inbox um either from myself Amira or Daniel or it may it might be another person on our team asada but um most of us have emailed you guys already and said hey where you're you know we're from rise 350 and we're here to coach you through rise so if you find yourself in financial straits and you need help planning a fundraiser or you want to talk to someone about budget stuff um definitely email us and let us know um I'm going to move on some of the questions here can I get a copy of all these other chats too um well we don't copy with all the stuff that we posted in the chat tonight um we'll be posted on the training's website and I'll share that website at the end um can we charge a small fee to cover expenses you know that is a tricky question especially as if you're a c3 with a fiscal agent um usually those things are paid for by your fiscal agent but um yes sponsorship would be great also um you know if you if you can secure sponsorship ahead of time we encourage you to do that rather than um charge a fee to come to the events because a lot of people would rather I would rather see a donate bucket you know like you if you guys are tabling and you have a table and you're presenting material on a table have somebody man a donation bucket and throw donations towards you know towards the event or towards your team but we definitely I think charging a fee to cover expenses is a little in the legal gray zone so can we have candidates speak at an event now that's a good question and oh Tom from ATL hey um so that's a that's a c3 c4 kind of thing and we have the I don't think I have it pulled up in my tabs right now but we do have the rise legal c3 and c4 FAQs and I know that Daniel is your rise coach so I'm gonna um I'm gonna write down on a on my notes here um to make sure that we send that to you know it depends on having candidates speak at your event is here's the things here's a couple of things about that so if you invite if you're a c3 organization and you invite a democratic nominee for governor say you have to invite their opposition you have to invite both sides of the aisle you have to invite all of them otherwise you get into that legal territory where you're kind of crossing a line um if you have a c4 now that's totally different then you can yeah there Daniel posted it nice c3 c4 guidelines I knew we had it somewhere um those guidelines are awesome for everybody um and I will make sure that those get posted also because that if you have a c4 then you're allowed to lobby you're allowed to go endorse candidates and things like that so really um I think that's kind of a a per organizational kind of thing that you guys need to figure out with your whether you have a c3 or a c4 and then okay and then Rita is supposed to at her beach pretty cool all right I think we finished up all the questions that were typed into the chat for now um I'm going to move us along so that we stay on time this evening so that Daniel has plenty of time to present and we have time for questions at the end along with some follow-up things so with that I would like stay in your slide show because Daniel is going to be walking you through the rest of that and with that I will turn it over to the amazing Daniel purpose hello if you can hear me wave two hands in the air all right sweet um I don't know about you I kind of hate webinars um they can sometimes be really boring and passive I but I think it's been really great to get the questions from you so far to have you kind of put some feedback in some of the charts and you know I enjoyed what Amira had to present and what I'm hoping in the next I don't know 40 minutes is to present some material but also like hear a lot from you and ask you to interact with a few little activities I thought we kind of start by stretching so if you're sitting down and you can stand up why don't you do that if you can't or it's not convenient right now you can wave your arms around all right nice everybody yeah very limba folks very good um okay cool and if you're on the phone I'm going to trust that you did that um so uh I'm going to talk to you all about recruitment tonight um when we're thinking about recruitment you know you could also use the word like promotion it's like how can we get people involved in our rise events and most of those people are probably going to be involved as like people that come to the event some though are going to be involved as like volunteers who get involved in like the planning process or also in the um like day of kind of process so so I guess one thing about recruitment we kind of hold in both of those ideas um and I'm going to use the slides as like a kind of talking like as a place to remind me what to say to you basically um and then we'll use some of the most activities so first one I'm going to look at is slide 14 which is all about hyping it up so if you take a look at that there's a nice pretty picture on it um and we just want to talk real briefly about like some of the different things you can do to hype up your event okay so when you're when you're promoting your event um use different messengers right it doesn't always have to be the same person you know talking about it they don't have to look the same they don't have to sound the same they don't even have to have the same message you know I think that the more we can broaden our attempt to um you know to share this message uh the broader coalition of people we're going to bring in and we want a broad and vibrant climate movement the next thing that you can do to hype it up is to use beautiful art and you're really lucky because in your organizing toolkit which I didn't link on this slide maybe Amy you can drop it in the chat um in the organizing toolkit there's a link to our arts toolkit and there are some beautiful beautiful posters on there that you can download and take to your local print place and print them up um that's one of them that you can see on that slide um I did a little table in event a few weeks back just after the art kit got produced and um people were flocking to our table because we had all these beautiful posters so there's that um and then there are lots of different ways to promote your event and we're going to get into those in just a second and then finally I think like if you want people to come to the thing then you need to make the thing powerful and joyous right like 350 is not an organization that is like glum I hope not I hope it isn't where you live you know so this isn't you know this is a time right where we could feel a great deal of despair and probably we do but we can also you know go forward in that moment with optimism and joy and uh vibrant spirit so I encourage you to do that as much as possible all right back to the boring slideshow that I prepared for you um who wants to read this slide called recruitment goals you can raise your hand by raising your hand or you could put a little star in the chat box and someone can read it for me let's see who's going to read it who's going to be brave Rita might read it I think what do you think Rita come on all right thanks Rita can you read this slide to us please it's called recruitment goals okay but hopefully my rottweiler won't bark in the background um recruitment goals can you hear me yeah okay numerical how many people do you want to take part relational how can you use this event as a moment to build stronger relationships with particular communities logistical how many volunteers do you need to recruit to make the event a success and organizational how can you use this as a moment to build the strength of your leadership team by bringing in new people thanks Rita that was kind of fun right um you know it doesn't have to be me all the time so um like I think some of those goals kind of speak for themselves you know um you're probably all thinking about like numbers of people that you want to turn out um I hope that at this point you're thinking about how to use this event as a way to strengthen your relationships and I would really encourage you to think about strengthening relationships where they need strengthening right where there are parts of your town or city that you don't know so well that you don't see at your planning meetings or you don't see at your other kind of events um and then logistical you know kind of speaks for itself what what kind of like well grounds well of people are you going to need to get this thing done um and then organizational you know you can think about building your internal like organizational strength and I guess you can also think about like external organizing in terms of like your campaign goals and whatnot so if you are working on a campaign how can you use rise as a way to move that campaign forward okay all right I'm going to move us on to slide 16 super important slide uh who fancies reading that slide you can raise a hand or you can put a little star in the uh in the chat I'm going to pick someone in a second I'll pick whoever looks most sheepish at this point all right I'm going to pick I'm going to pick Chris in uh Portland if you're able to Chris would you mind reading that slide first sure I think I'm in a room with my screwing screwing nephew so I'm working with a diverse coalition on recruitment what do we mean by a diverse coalition why do we want to diverse coalition here are some resources to help you build a coalition plus there's more training on this next week uh can you hear me by the way yeah that's good that's good I think uh I think that'll do so like so what I did was I asked Chris to read a slide that actually there are questions on that maybe uh you know we don't advance this to right now um so one of the really important things to be thinking about in planning for rise and you know in your climate climate movement work in general is about increasing the diversity of our movement um so when we say a diverse coalition well what do we mean by that I mean we mean people who are different ages different genders different race ethnicity speak different languages from different places that you know are around where you are different classes you know there are lots and lots of ways to like quantify that um and why do we want a diverse coalition well it'll make our movement stronger and we also know that you know um I guess historically in North America the climate movement has looked kind of kind of white and you know maybe kind of middle class and um those are those are not the people principally in this country that are being impacted right now by climate um you know so we need to do a better job in building a more diverse movement and I hope that what I just said there is not like you know news to somebody on the call or maybe offensive to somebody but I went out a limb and I said it and uh and maybe Alexis and maybe Avery will take a look at this later and edit that bit out who knows Amy seems happy all right uh okay so there are two links there um one is the climate justice and coalition building with frontline communities document um that's not like a rise specific document it's one that we've worked up at 350 it's a really great document and has links within it so you can take a look at that I'm not going to get into it in any detail right now and then the next one is a equity in organizing checklist um and again that's the 350 document and both of those are really worth a look and then next week on our call we have a whole call focused on diversity and inclusion so great all right so on this next slide don't look at it yet don't look on the next slide we're going to think about some ideas about how having a diverse coalition is going to make your event and your recruitment more successful I hope nobody's looking at slide 17 I see one person's looking uh all right we can all take a look there you go we can all take a look at slide 17 right now and there are lots of words on it and I'm really sorry um I'm going to share my screen while we do this and can you all see my screen yes I guess if you if you can see the screen uh go off the micro uh go off mute and say yes yes sweet all right so on this slide there are a bunch of suggestions about how working in a diverse coalition is going to impact event planning and recruitment and we're going to take a few minutes with this because it's important and it's also maybe a little challenging so we can read through them uh silently to ourselves and when you've had enough time with them to get to grips with them you can start to drag those little hearts that are in the bottom right hand corner and you can stick a heart on anything that you would like to try uh and for the folks that are on the phone I guess I'll read them slowly um and hopefully that'll be meaningful for you and the folks that are on the phone you'll be able to see this presentation um maybe maybe not tomorrow but maybe the day after tomorrow right and um so I'll get his work from top left uh all the way down so we've got one reason is involving partners in logistics decisions another is coalition members help with recruitment at places where they already have relationships another is we would list organizations that might want to know about the event and developer plan to ensure that they're invited another is connecting with neighbors in the area where the event will be held um on the second row we've got uh check with partner orgs around the potential need for translated recruitment materials and day of translation so like if you get your recruitment materials translated don't provide translation on the day of then there's kind of uh you know a missed opportunity there um in the middle it says coordinate recruitment plan and share the work including the parts suggested by partner organizations so like tomorrow night I have a meeting uh with my local group and a bunch of other partner organizations and we're going to be getting their feedback on our plan and we're going to be taking their feedback and incorporating it into our plan um consider what images you use in recruitment materials the age race ethnicity agenda etc and the people represented in photos endurance and then on the bottom find out what if any related events may be happening prior to the event you're planning and then go to those when possible right both to recruit people for your rise event and also to build relationships so that we're not just asking people to come to us um in the middle think about the words used in recruitment materials that communicate who the we of the event is and then finally consider connecting recruitment for the event with deep canvassing and relationship building okay so I see uh folks have placed hearts kind of all over um I'm going to give you just about 30 seconds more to grab you can grab as many as you want the jersey one and stick it on something that you're going to give um give a try you have no idea how long this slides up to make okay now we're going to be super brave um I'm going to pick the one that has the most hearts on it okay I'm going to pick the one that says uh consider what images you use in recruitment materials so would somebody who placed so we've got who do we have here we've got anonymous turtle no that's not it no he doesn't tell me who they are so we got this nice little green heart this sort of pinkish color and this yellow color if somebody who placed one of those hearts would like to come off mic and tell us like why they want to do that so what they were thinking about uh I just realized that Rita it didn't work out for you sorry Rita does anyone want to tell tell me about the choice that they made I see a raised hand from Amy anyone who doesn't work for 350 on rise do you want to tell me about a choice that they made I'll tell you something it's been amazing you know that's okay um I I put the the translation one on there we're planning on holding an event we're on east portland and um pretty much all people's climate marches and stuff like this have been downtown uh forever this year we've partnered with with a bunch of people in our coalition and we've decided let's not do it downtown it's in east portland and there's a big Latino population and so like having recruitment materials that actually like work with that is going to be important yeah that's great do you have partners from that population in the coalition yeah we do um yeah we've got a really good coalition with just about every every group you can imagine friend thanks very much chris all right you're on mute oh i'm on mute who's she saying is on mute oh it's me um does anyone else have a burning desire to tell me about where they placed one of their hearts for those of you I can see on video can you hold up your fist oh I just see Rita raised her hand okay Rita go ahead okay so I live in Hawaii where um white people are only 10 of the population so if I put white people all over my posters that would be a horrible thing you know what I mean so um I better use pacific islanders or nobody would ever show up to my events you know if you look at all of the commercials on tv in Hawaii it's all pacific islanders you know so um you know putting white people on on posters would be really really offensive so if I was able to put the heart on there which I realized I was trying to put it on your share screen I was putting it on the wrong one so my bad but uh so so for that reason um you know I would definitely uh have to uh think twice about what images I use in those recruitment materials um another thing is uh you know the coalitions you know we're a small island um and uh the same people turn out for all of the same environmental uh events so the same people that go to Sierra Club go to 350.org go to Maui Tomorrow events it's all it's all the same people you know but maybe the um the the targets are a little bit different but the people that are activists are activists you know so uh the coalition building is very important you know so that's it right that's really Catherine yep Catherine did you want to go ahead and speak yes if I could figure out how to do it yeah there you go can you hear me cool um we like you were talking about we struggle in my group um I'm part of an invisible chapter and we struggle kind of with we're mostly white women and um something we struggled with a lot is working on diversifying our group and so I'd really like to place a lot of emphasis on reaching out to the groups that we have that we're not as connected to with this event so sort of like lower income communities because we're pretty middle class um farmers we've got a lot of farmers in my area too so I put a heart put hearts on a few of those things right and like I think this the thing with this stuff unless you've been doing this for a really long time is it required bravery because we're going to places where we don't maybe have relationships or we're stepping outside of our comfort zone um maybe we're worried that you know we'll do it wrong um but I think that we have to try right because you know we need we need a climate movement that looks like America all right it sounds like America um so I mean I can talk uh I'm anyway whatever all right let's let's move on um that was really interesting for me to get all that feedback and I enjoyed watching you play around with all those hearts so thank you for being open to it all right let's somehow you're muted again I just said the most important thing um and you never heard it and uh now I don't remember what it was no I just read what was on the slide um so we're going to move on to thinking about how to get folks to show up for rise okay um and like the nice thing about this is you know you all came to this call like I think the vast majority of you on this call have planned an event before and have some thoughts on how to get folks to show up to it um and even if you haven't I bet people have tried to get you to go to an event so you have some ideas as well so let's go to slide 19 and it's another little poster activity there's a big gray box you're not allowed to peek underneath it um and you can click on one of those bubbles and type in it and the thing that I want you to type is how people find out about events where you live right so not thinking about some random place thinking about like actually where you live and we're going to try not to duplicate so if somebody puts something in one of those that you were thinking about um that's how it's taken so somebody's put Facebook no one else can write Facebook now um and we're just going to keep one idea per bubble for now so yeah I see a leopard is writing about ads on the radio in the newspaper billboards our canvassing says anonymous manatee uh bulletin blasts oh coffee shop yeah mass texts tabling did you guys cheat and look at all the answers phone banks super scary what else we got we got about what five or six spare boxes let's keep a couple of boxes spare and we'll make sure that we get folks from the phone as well um posters all right we'll give you 10 more seconds anonymous wombat says Facebook we've already got Facebook anonymous wombat Instagram interesting all right okay um if you are on the phone we're looking for ideas about how people find out about events where you live um so you can like come off mute um I don't know Amy if you want to unmute the people on the phone and give them a chance to speak up and we'll stick their ideas in here all right I'm unmuting a couple people on the phone anyone on the phone wants to contribute contribute let's see hi this is Elaine from you know you know hey Elaine hi hi uh we're big on posturing we're a small town of 30 000 so I am thrilled to you know to have your hot time that's been fabulous and uh we also go on public radio and sometimes we buy a spot you can be have an announcement on public radio uh for free uh but the uh DJs uh need to pick it up if you pay a certain amount you get an enhanced PSA so sometimes we do that nice thank you very much and we've got two more squares filling anyone else on the phone action network yeah I guess so I guess so all right okay uh so maybe we'll uh meet those phone participants and um we've got one little box left let's see if we can fill it in fact I'm gonna what do we have here in this orange box it says AQN what what are we trying to say there I'm not 100% sure telling friends yep okay all right uh so here's my little cheat sheet over here that I'm glad that nobody peaked at uh so let's see did we say emails did we say emails do I see emails anywhere even e-blast down here all right do I see phone banking yes texting do we have texting is texting up there oh there is anonymous manatee is on it uh flyer in do we have flyer in we have posters so maybe we'll put flyer in with posters if somebody would do that that would be wonderful uh uh table in is table in there yes are you guys are experts action network yes social media so yeah did anybody say videos no I I just shared a really awesome video about rise from 350 today and then I included it in an e-blast that I sent this evening and people people are into it so take a look at the 350 Facebook page and there's a really great rise video for you to share and one thing that I want to mention is go into other people's events so like you can go to like one of your coalition partners meetings or events and you know make an announcement at that event or you could go to you know a church group that you're part of and make an announcement there so that's you know that's another thing that you can do one thing that you can do is you can invite folks to text the word rise to 83224 and then they'll get updates right Amy that's how it works yeah that's how it's cool all right okay so now we're going to go to the next level we're going to do another little fun placing things on things activity so maybe I don't need to share my screen maybe you can all just you know do it on your own here and you can stick a heart next to something that you're already kind of doing and feel okay about and then a little thought bubble on one that you haven't tried or don't feel 100% about all right go Facebook radio somebody's not so sure about banks yeah that's scary you gotta talk to you tell friends yeah I don't have so many friends so somebody likes to put a canvassing oh canvassing oh somebody's made that heart really big wow thanks oh boy uh-huh canvassing is a little scary mass texts yeah they can be hard to coordinate I guess uh-huh speaking religious groups see this is like a fun webinar imagine that billboards cool let's take about another 10 seconds and then just like we did before I'm gonna ask a couple of people to speak up and talk a little bit more and maybe this time we'll focus mostly just on the ones with the thought bubbles we'll see if we can allay your fears okay all right so um let's pause can somebody who um was not so sure about um phone banks speak up and tell us tell us what they're thinking there were two people and it's okay phone banks are scary okay take yourself off mute and tell us all about it um I've worked phone banks before and um we'd have to get a hold of some phone bank technology and uh a phone bank database usually you get um I don't know I guess voter registration database I don't know if that's uh what we would get a hold of it's hard to find people who can man the phones it takes training uh it's it takes quite quite a lot of organization and um quite quite a lot of teamwork effort I've you know I've been involved with that and I I don't know if I would have the resources uh on my small team to organize that so I don't know if that's where my resources would be best spent yeah okay so when I think about phone banks in terms of flight getting people to show up for an event I would use the list I already have so like sometimes what I what we do in our local group is we send out an e-blast and then we see who opens it and the people that opened it that have a phone number um if we're feeling really brave and we have time on our hands uh we give them a call I mean you know we actually make that that's different I thought you were cold calling yeah um relationships with oh then that's a no brainer that you know Brody's 350 hawaii list will probably you know be useful in that regard yeah that then then that's not so scary I'll put a heart on it yeah cool thanks um I muted myself again silly me uh let's see what about um somebody wasn't so sure about action network and maybe I don't know maybe they don't want to talk about it right now um I I find action network a little tricky uh so maybe there are other people that also find it tricky it's not the most intuitive thing in the world um does anybody want to speak up about used in action network as a way to recruit people to show up the arise event okay I'm hearing crickets uh so how I would use action network to get folks to show up um you know like when people say they're gonna come to your event when they are svp um you know they give you their email address uh a minimum and they probably also give you their phone number maybe um and then you know you can use action network to send emails to those folks um if you use a different email program you can also download the rsvp's and then take the information from there and you know and use it on whatever email program that you want um and Amy is reminding us that last week on the training we talked all about action network and the training is still available at the rise trainers website and there's like a video and an action network guide and I learned some things on on that training and fixed up my event page a little bit while we were doing it so I would recommend it all right okay uh let's see how we're doing for time Amy we've got about 16 minutes 16 minutes I know well but that's not all me right so why don't I zip us along um so it's pretty clear to me from the activity that we all have a sense of how to turn people out I would encourage you to take another look at this slide on the um in the little cheap box I put in brackets like when it's good to do these things because these things don't necessarily happen all at the same time and if you look in the timeline that we shared earlier that also has like a recruitment timeline on it that suggests like different times to do these things so they're not all created equally that's for sure okay um all right this next thing on slide 20 is all about sharing recruitment tasks um so one of the good things about working in a coalition is that you don't have to take on all of the work on your own shoulders you know we can share these tasks out and in so doing you know we're going to reach more people and we're probably going to be more effective in how we communicate with those people because that coalition partner is going to know how to talk with that particular group of people um so one thing I would kind of encourage you to consider is creating shared materials to make your recruitment a distributed activity which is sort of like what 350.org does and then provides for like local groups you know we create materials with our partners and then providing to you and then you use them and you know so you would kind of do your version of that and then the organizing toolkit um you know there's stuff in there and links to um links to like text for messaging um and that kind of thing so I would encourage you to consider making your recruitment a distributed activity by creating shared materials one thing to do with that is to like list out the roles you know so maybe these people in these coalition partners are going to be responsible for emails maybe these people are going to be responsible for flyers um posters you know maybe these people are social media people you know and so rather than have one person take on all of that which is a lot spread it out and then you'll do much better I think I think the bullet points are all fairly self-explanatory maybe the last one not so much so when I mentioned earlier that we are thinking about recruitment mostly in terms of like showing up for the event we're also probably thinking a little bit about how to recruit volunteers and you know you can do that through Action Network itself on the form where people like fill in like their name and whatever you can add a button that says like you know do you want to volunteer and then when people are RSVP in if they click yes then you'll follow up with them and you know plug them in another way to do it is you could create a Google form that you send out with any eblast or put on any of your digital material that people can fill out um to volunteer or they're they're like a load of volunteer websites available like signup.com is one and you can recruit volunteers that way all right moving on okay oh boy this is this is important all right we're on slide 21 and we're almost done ready for questions and just one more slide so this is all about tracking and communicating with the folks that say they're going to show up I don't know about you but like you know the number of people that say they're going to go to a thing it doesn't always match up with who actually does go and you know it's not always the same people that said they were going to end up coming to the thing so it's really important that as we move through you know these next several weeks that you stay in contact with the people that say that they're going to come to the event and you can do that through Action Network through your event page on your event page you want to make sure that you're collecting the information that you need so if it doesn't already have um like a phone number field make sure there is one if it doesn't have a volunteering field make sure there is one and the resources that I'll link to the bottom will show you how to do that uh kiosk mode is something that people are very excited about um kiosk mode is basically a way to kind of um make your event page when somebody rsvp's like say you had your computer at a table that you know that you were using for a table in event um when somebody rsvp's and they click you know yes i'm coming um it then takes it back to the beginning rather than going through this lengthy process so you could have like a line of people um and they will all be signing up and there's more information on how to set up kiosk mode in the Action Network guide that's linked there and also there's a video of it last week um and then I guess the last thing I want to say on this slide is like how to use Action Network and Facebook um concurrently so like Action Network's good at collecting the information of people that are going to show up but in my opinion it doesn't really help so much in terms of like showing how many folks are going and like who's going whereas Facebook events show like who's planning to go and you know so maybe people get motivated because they see their friends are planning to go um but for us it doesn't collect like they uh about like you know it doesn't give you their email address or anything so it's hard to to stay in touch with those people on mass so I would recommend on your Action Network page having a link to the Facebook event page and on your Facebook page uh on your Facebook event having a link to your Action Network event for people to RSVP and hopefully between the two you'll catch everybody and that is pretty much all I have time to say for you today um so I'm gonna be quiet now and give you a little bit of time to ask some questions so I guess like we did before we'll ask the questions in the chat and then Amy will facilitate so questions about recruitment or if you had an event planning question that's been bubbling away you know maybe now's the time for that as well wow no questions really I think there there we go all right you want to should we go ahead and try that one okay so what are good ways to identify good partner organizations it's a good question um who do you want to reach you know you you talk this is Catherine right you talked a little bit before about being you know mostly white middle class women um so go to the places where you know where the people are that you're looking to connect with um and maybe go you know with like a humble heart and and do that you know so I think that's something for your group to decide like you know who are the communities locally that we haven't historically been good at connecting with and how can we you know how can we go there and like like I said let go with a humble heart other questions I'm gonna read one aloud that was sent to me um just from somebody anonymously um they're wondering what their rides event should look like how long a rally a march then a rally speakers entertainment stage vendors and I have to say that's not a silly question like that's something that I think all of us as organizers ask ourselves every single time we go to organize an event um so I don't know Daniel do you want to talk about that a little bit yeah I mean this is the question that like I've been kicking around I suppose in coaching calls and I think it's it's whatever makes sense locally you know um there's no like one size fits all rallies and marches are mostly what we know in this country when it comes to this kind of thing but that's not you know really the only thing that we could do um there's that creative action toolkit that was linked in the slideshow earlier and will be available and that's a pretty interesting sort of playful document because it's not like a list of things you can do it's a series of like kind of provocative questions that are going to get you thinking about your event um but I think you know if we're working in groups then we need to consider like what our group is interested in you know so if one person in the group is really wanting to do a thing but then like the eight other people are not interested then you know that's not gonna happen um in my group we have several people that are really interested in transportation and that's kind of what we ended up focusing our event on I had a a call with another group last night and several of the that group are really interested in issues to do the water so they're gonna kind of have that be their focus um so yeah there's not really a one size fits all question if we can find out who asked it maybe we can coach that person a little further off the court I see a big question from Chris I'm not even sure I can read it all let me let me take a minute all right so Chris says I've been involved with ballot initiatives and elections and it seems the most important thing to get people to get out and vote is direct voter contact so we phone bank and do an art encounter so that's a lot of hard work and when it comes to events like this people never seem to use those tactics and instead reverse the posters and social media campaigning any reason for this I don't know maybe we're comfortable with it maybe it is it's easier right it's easier to like share a social media post than it is the canvas and doorknob and phone bank um I think you know diversity of tactics right like we want to do we want to do as many of these things as we have the capacity for and it sounds like yeah I mean well we know that 350 pdx has a lot of capacity for doing some really great stuff so maybe we can follow their example and be brave with the things that we choose to do to get the word out and to connect with folks in our communities and if people text rise to the phone number does it direct them to the local events somehow I guess Amy tell me more about that you know I think um that is a question I'm going to have to ask Emily but I from what I know what I know of texting the rise stuff is that it gives you updates when things are happening within rise and directs you to the map or to a training or to a hype call or you know to anything that we're doing so um Chris I'm your group's um rise coach so I will find out a definite answer to that and let you know tomorrow um and then to also go back to some of the Chris's previous question I also think um you know that I part of that is that it's the hardcore activists that get out and phone bank and doorknock and like doing all the canvassing stuff like that's really really hard work and it's easier to get the moderate liberal crowd on social media and with posters and things like that for these events and when we're looking for big numbers for an event like you know if we want to bring 5000 people to Denver you know then we use all of our tactics we use you know the hardcore those of us we use phone banking and canvassing or texting or you know writing personal emails but then we do a mass thing we do a social media blast we hit it on twitter um you know we do all the things that we know will hit pretty much every group of activists and I think that people revert to you know posters and social media because it brings numbers let's see does anyone else have any other questions all right Amy all right I and one of the almost to the end of these slides number 23 was something that I thought was so beautiful at the end of this was the reflection part um how can an event build a stronger permanent and active climate movement in your community and I think that's something that all of us on the ground should think about is how we can bring not just use rise as a moment but into our local community and our movement building that we have going for our groups and if anyone has any thoughts they'd like to share on this I would be super interested to hear it but if not just keep that question in the back of your mind while you're going through your planning and think about how you're going to use this to build momentum and push into your campaigns does anyone want to share I feel like we're getting towards the end so everyone's kind of tired of you know just sharing but then then just a reminder to everybody recruitment days are coming up this weekend you don't have to do it this weekend if you don't have the capacity or the time but the guide is on that last slide if you want to do it now if you want to do it in a couple weeks whenever your group has the capacity to do that you have the option to kind of recruit people all the resources mentioned today are linked in this slideshow and will be available on the training website along with the recording of this column usually get all of that stuff up the following morning because it takes a little bit of editing and getting some things to our Gigi team to get that all worked out on the website um and thank you guys for coming to this training we hope that you guys come to next week um and next week is going to be really exciting and fun also that's coalition building and inclusive engagement and I think all of us can learn something from that one um and then our last question if you guys want to pop it in the chat um what's one thing that you're taking away from this call um something that you learned tonight something how you're feeling um anything that you just want to share that you're taking away from tonight energy yes me too give everybody a minute to inspiration yes that's awesome motivation lots of great ideas and energy youth yes oh you're welcome for all the resources everyone at 350 that's a whole team of people that works really hard to bring all these resources to you guys and we're very happy to provide them for you connection also it is it's nice to see you guys on camera and it's nice to connect with I see you know people that I talk to an email like um Devin Patty and Eugene and you know 350 pdx and just everybody you know on here it's really nice to put a face um to the email address or the phone um so with that I think if nobody has anything else then we will close out tonight's call thank you for coming and check the website out in the morning for all the extra links and resources and the video if you want to share it with any of your other organizers and also on that same training website make sure you sign up for next week's training all right good night everyone thank you