 to approve the agenda, does anybody have anything on the motion's ordinances to add the May board meeting schedule, meeting date in May due to the school revoke? Where do you want to put it? Just put it first, I guess. Get in, get out of the way. Anybody have anything else? And will we approve the agenda as amended? Second. Okay, all in favor? Aye. Public comment? Is anybody here for public comment other than what's on the agenda this evening? Now's the time to bring it up. Okay, here are none. Did everybody get the stuff from Mr. Woodhole? Yes. The letter and, okay, good. And then there's some spreadsheets type tables that were attached to it. Yeah. Okay. Must be John. No. No, they are not here yet. Okay, so they're not here. So we'll spend a little bit of time going to the report's motions and ordinances if our appointment for 615 isn't here. If for some reason our appointment at 615 doesn't show up at 615, do we care about moving them up? All right. So the May board meeting schedule, right now we were on for the 13th and the 27th, but the school has decided to do the revote on the 13th. So, even though they probably should have looked out there to see that the select board meeting. And 27th is the holiday too. 20th. So we got to move. Well, 27th is Memorial Day. How about the 6th and the 20th? Yeah, kick everything up. Kick it up a week. Or I didn't know if maybe we could just move it to Tuesday. Either way, whatever works. Monday the 6th is another business. Information meeting on the school thing. So I think it might be. And we have a huge crowd, but they might. And I'm not available on Tuesday, so we'd have to figure somebody else out to do minutes. So it sounds like the 6th isn't really an option if there's going to be a lot of attention at the school. You can't do Tuesdays at all. 7th. Unless you move the meeting to 7th. Yeah. So we went to the 7th. In the 21st. In the 20th. I can get Kelly. Most likely. I can get somebody to do it. Right now we're on. Yeah, we're right now. We're the 13th and 27th, right? Right. Yeah. I mean, if we did move it to just the day later, the 14th and the 28th, we would have to get somebody to do meeting minutes, right? It can be done. If you need to. Just personally, the 14th and the 28th are a little better for me. I'm teaching the whole week of the 6th, and I probably wouldn't be able to make a meeting that week. The 14th and the 20th? The 14th and the 28th are better for me. But that's just. You probably work better for me as well. Anybody else on board? I'm good with it. I'm good with it. Actually, I'm good with anything. I'm staying here. Yeah, that's fine. Yeah, there's so much to it. I'll arrange it. We'll arrange it. OK. So what day did you just? The 14th and the 28th. It's Tuesday. OK. So we'll do the 14th and the 28th, which are both Tuesdays. And that went. It would have been nice. The school seems to always do that to us where they put a date. Or put their meetings on our heads still. And it's like, oh, why they do that? Yeah. Ours have been the same forever, but. I think they're both things. We should be looking for these. We have some of these. Two. All that done. So I don't think they have much more time than that. Well, we need to show up because we accounted for half of the voters last time. So if us more don't show up, then we have to work with them. You know, I hope some more people. I don't. So too. But OK, we'll start with that. Yes. And then moving on. We have the console position. So Mark Ballal had resigned his last day was, I believe, Saturday or Sunday. Saturday or Sunday. And we advertised for the console position. I got two applications. One is from Oscar, who is out in the audience right now. I think you know Mark pretty well. Yes, we do. I've been just kind of discussing the position with Mark a little bit, right? Yes. OK. So the two applications are actually in your packet. So the thought was that since we only received two, we talked about just kind of having a discussion about it and seeing which way the board would like to move. It is an appointed position, but it's kind of a hired person. It's a weird deal. But the position is actually appointed, but they are seen as a town employee under my direction and under the personnel policies requirements. But it is actually an appointed position by the board. So I don't know. I didn't ask any of the applicants to be here, but Oscar being Oscar, he decided to show up and be available. So. I wanted to add my training transcripts in a resume today. Pack it if I could. I need to call the police academy and ask for my current training transcripts from the CUMACM of the Training Council. And I didn't know if my resume had made it through or if it was the application. No, I just have the application. I mean, I didn't even have to ask. No, I just, I did. Yeah, do you want to? We just hand it to Greg there. Once you have six copies. If you just have one, we'll just disseminate it and we'll get it put back into the packet after. So yeah, so well, here's some resume and looks like some additional information. So we talked about just discussing kind of seeing how many applicants we got and if we had gotten a few, I was going to look through them beforehand and sort of review everything and come with you with the recommendation. But since we only had two, I thought it would be easier just to have you take a look at the two and ask questions. And if you wanted to move forward on either candidate or have them come back and interview in front of the board, that's definitely an option. I mean, I guess after looking at it, both candidates are well qualified, which is good. Yeah. Well qualified candidates. I think last time we had talked about Greg, you sitting down and interviewing either by yourself or having maybe one board member sit in with the interview process. So. Well, and that's again, we only had two applicants. I thought it would be a little bit more like it's an empty position now. So the idea just to be maybe move this forward a little bit quicker. Have you spoken on the other? No, I haven't. And initially it was just let's look through it and see if it's how you want to move forward if you want to interview both candidates or how you want to do this. I think it would be good to talk with both of them. Yeah. I would interview both of them. Both Oscar. So does the board not want to be involved with the interviews? Would they rather me do it with a member than come to you with a recommendation or do you want to interview them as a board? You should be able to do it all right and recommend to us. Okay. Well, I'd like to have a board member there just because it's not always, you know, one person doing this is, it's not always a. You should always have two people. Yeah. So are there any board members that would like to. Okay. And I'll, I'll get a hold. What's your availability? I'm pretty well open right now. His start with Killington PD. On a part-time basis, right? On a part-time basis, yes. Okay. And you were going to take over in Rochester, weren't you? And then they decided. Yeah, they decided not to do it. They've hired theirs out. And I did share. Windsor County. I, I don't want to speculate. It was Windsor County. I talked to Mark about it. And I've got some costs too. Yeah. On what it was going to, it's going to cost him $60 an hour. Plus $66, $60 an hour plus $0.60 a mile for Windsor County. So that is another option. But, but that's what they decided to do. Yeah. So that kind of throws a loop into some of our, our cost sharing that we have with them. Now we're going to be bearing more of the brunt of that. But. The other thing we talked about today was the whole structure of the, of the consulate position. And I'll make it sure that we had a good understanding of who, who does what when. And, you know, because it seemed to have been some confusion in the past. About some of the items. I think it's a good opportunity for us to sit down and maybe create a job description. Because you, statutorily, there are certain things that he does, but there are also other things that the board can either omit or add to it. If they fill the need to do that. So it might be a good opportunity to sit down and really find out what we want this position to look like. And then maybe we could talk to Trevor. Yeah. Yeah. Yeah. So in the meantime, I will set up interviews with. Let me know. Mo and I. Yeah. We'll set up an interview. Probably within the next two weeks. I'd like to get something back to you before the next meeting, which has been moved. I just moved today. So. So the ideas come back before us on the 14th with a recommendation. Right. And then. Right. We also like believe as a board wanted to get information in regards to what the county shares cost versus what we currently have in our budget. Yeah. And it all into 60 bucks an hour. 66. All for them to go over the Rochester. So it's quite a hall for them to go over the Rochester work. So maybe it wouldn't be as expensive to come in here. I don't know. It's going to be 60 cents a month. Yeah. So yeah. Okay. Mo. I'll get in touch with you after I get the candidates. I'm good whenever you're ready. Yeah. Okay. All right. Thank you. Thanks for coming. Thank you. Thank you. Don't go over that. Don't go up in a car right now either right now. I'll take a little longer. Yeah. Go the other way around. It's a nightmare. Yeah. Thank you. Thank you. The soccer winner is also a soccer fan. It's a very, very, very good one. And, you know, you know, he played soccer. And he's a side war on Oscar. He's the one he put together a software to so that software that I know that mark has been using he put together. So. All right. I'll let you know. I'll let you know. The vehicle back here. He finished up Sunday so late yesterday he finished up and I I don't think he's had a chance to bring it back yet But he will and we'll take a look at it make sure everything's good to go Whenever we get it back we got to get his keys and all that stuff too, so it's been a little busy So I haven't really had a chance, but That is not a bad idea yeah Oh, I know and then it was on top I can get I could do all that. Yeah, that's a good idea actually So John is now here Ideally we would have to but it's gonna be a cart for the horse kind of thing because it's Approved by the board before yeah, I mean there are a core There are core things that he's allowed that he's supposed to do you know traffic and things like that But then there are additional things that we can add Didn't we last year kind of do we did the job description Because mark was we were having some issue with kind of exactly what he was supposed to do And and the discussion was do mostly traffic, right? That was the idea that he was gonna probably spend the majority of his time doing that now To today's point this these other is two other candidates could probably do a heck of a lot more than that And maybe that's something we want to look at maybe initially we just look at it as the basic stuff He's you know the dog he'll have to be the dog person and bill and this person will have to do traffic stops And they've got a little bit of DUI enforcement that he had allowed to do and that's really the Biggest part they're allowed to do now and maybe we just grow that as the position You know if we change the whole job description that we could potentially Want to do something we have done in the past and the issue is we don't have a job description You know if the job description is actually statutory But it does say in there that that the board has can take the liberty to either remove or add Some tasks based off of and it also basically it's also based off of the training that they have if they have Police training then they can do more police type stuff Whereas we didn't have that before So some of that is going to be dictated by by the education and training that these people have so I would expect with the Well see that's why it's going to get a little tricky because Rochester We split a lot of it with Rochester the computer and some of the software and some of the other things was split And they're actually liquidating they're getting rid of the position and they're selling off all their stuff Everything so it's going to be a little tricky How that dynamics going to work and who has what who owns what because there was this weird three-way thing and now that's gone too because Mark is actually going to stay five hours a week or whatever it is in Granding and Rochester got rid of theirs. So now it's now Bethel is by themselves in this whole deal So we'll have to figure out we may have to purchase a computer because I know that Rochester purchased the computer And we were paying for part of the software for it Well this guy here if you decide to get him he's got computers. I'm sure they all have Well, that's the thing Well, that's the thing Rochester is going to be liquidating their stuff So the thought is that we go to them and say look we need it You won't get rid of it. Yeah I mean, I might they have cruisers They have a brand new speed sign that they just got those type you move around brand spanking there that we might be able to Yeah I think they get rid of a bunch of everything to They still say It seems to be the trend to going to this Having the sheriff do it and that's something that we can look at but we're like game We're looking at $60 an hour Are they not getting the coverage that they want Well, I mean you don't get them as personal touch in the community, you know, you have an identity that comes in and Enforces what they want right, you know, they have very good least cheap. Yeah They had a presence around I mean rough if you just think about roughly we're looking at Mark was 20 hours a week So $60 so that's $1,200 a week plus the mileage he probably put on I don't know a hundred miles maybe in a week probably half of that but a hundred miles So what does that are $60? So, you know, you're looking at Letting I think that includes all of that because they're subbed out. Oh, yeah. Oh, yeah. Yes. Yes Right well, we can and that's what I'll bring to you next time is is a breakout of here's our budget for the costable This is what we paid for benefits blah blah blah blah blah. What does that equate to in hours? We did Well, well, I don't know. I mean we could probably find it. I don't know how we would recuperate and I mean it's in his head It's not, you know They purchased a computer so we should you know would make sense today would be willing to sell it to us We were just paying a third of the software on that computer So we actually we're getting a pretty decent deal But if this goes away, there's going to be some hardware that we have to buy and probably some software too Unless we can get with Rochester and they'll they'll deal with us All right, so I'll bring that back Everybody got the information in their packet And I think if you know, maybe the start what would be easiest for the board at least for me I've read a couple different versions of what has been submitted and Still trying to narrow it down a hundred percent here on You know, could you could you briefly kind of summarize the I apologize first of all for some of the false starts, but this has been complicated This is something we've been working on You know, we're listening to the purchase the properties It's just got a more word you You Just First of all, when we talk about vacancy, we're talking about an apartment that has no Use no kitchen So we're not talking about The figure that we came up Doesn't include the interest We know What we would like So we try to give you Had originally said So I was out in the woods in three weeks after I had my name So so kind of the backup here so we have You know, just to make sure that we're all in the same There's two properties is there's 23, which is 23 over street And 23 of her street has two units Well, I think originally it said it had two units, but one was A month we're not sure we can make that work What I'd like to do is we can figure out what we can do what math works out I'm talking about breaking the even I'm trying to be I would just like to get a photo Would be nice to be eventually it would be nice to get A So can I interject for a second So I had a discussion with Polly who is the the owner the other owner and What we kind of discussed was was if you look on her spreadsheet and it's it's a page It has says difference between occupancy and charges to date So what what the And tell me if I'm wrong John if I'm out of line or if I say something that's not correct But what she's contending is that multiple times over the years they had Different occupancy rates within that building and they came in to the town and said I have three vacants and two active for two months later they came in and said I have five rented whatever and expected to get the building change because it's a five EU so let's go back to the EU I say it's a five EU and It was always build at a five EU from day one at the time We were giving partial vacancy rates within a multi-unit building that was vacant partially We have some others on here on the street that there's evidence that it could be four units And it was say one is empty for a quarter that person would tell us it's empty for a quarter And they would give her or that person a vacancy for that one unit until it was occupied What Paulie and John have been telling me is that they were doing basically the same thing Over the last few years on this five unit complex There were times when it was vacant times whenever some of the units were some were not and they were asking for those changes to Be made and they were not being made So I asked for evidence of these changes and they couldn't provide me anything Other than Paulie went back and actually found all the electric bills And I didn't add that in here because it's to stack that deep but The electric bills basically when the vacant when the unit became vacant it reverted back to the owners And so they went to that and and that's where she came up with these numbers of how many vacant units were in the building During these dates And so what I think part of what what John and Paulie are asking for is to Get reimbursed for that those times when there were partial vacancies and that's what this sheet says so you've got Amount charge based on five units and so that's the EU five and how much it is the the what the rate times five Well, then the next one is overcharged. So what she's saying is is that there were two units empty So so like nine fifteen two thousand eleven should have been Five or three charged at full rate and two charged at vacancy rate. So that's what this table sort of is outlining If now again, I don't have proof that they came in every quarter or every two months and said I've got three vacant I don't know. I'm taking the worst Yeah And A couple times a year Those disappear Yeah, I can't find any of our surveys before 2017 So I think we've got two issues we're dealing with we've got the the back billing part of this Which is what I just discussed and then we've got moving forward and I think What John is asking for and Paul you're asking for moving forward is you've got a unit that's that's vacant It's it's not inhabitable at this point. I think which are asked The fifth unit and because our vacancy rate now says that the whole building has to be vacant It doesn't wouldn't apply. So what they're asking for I think is that that one unit Not be charged because it's uninhabitable, but we charge the other four as we normally would For whatever. I don't know if you put in your letter what that date might be when you think that thing might be it might be As far as going forward goes We're willing to We're willing to do whatever it is It's a no, it's more than that it's roughly I think at roughly 80 75 80 something like that Well, no for a building so that's where it's a little tricky right now The ordinance actually says that for in order for a building to be considered vacant and go on the vacancy rate The entire building has to be empty because we shut the water off. You haven't got that luxury So what Paul and I and I think you were in that conversation talked about was a partial Vacancy Which the board would have to give because I can't do it based on my ordinance But it'd be a partial vacancy for the one unit for whatever time was determined or Right, so that's a secondary to the You know As far as 23 years is a little trickier because it's it's We were really shocked at the rate was actually Right I Do you mind if I know So I feel like maybe because I think one of the things and we've now been through this two or three times Excuse me One of the things that might make this easier is if we just let's set to the 23 were straight aside for a sec because it's totally different and The more confusing one which is where we started was the 259 River Street And this is the first time that I felt like I could wrap my brain around it So I appreciate and I believe it's probably poly with these spreadsheets together, right? This this was the this was the time where it sort of all it all came together And I can actually see what was trying to be communicated the first few times that was there But it was it was muddled in a lot of detail And so I'm going to try to reiterate and see if I can if I'm getting where you're going with this is You were charged the full amount for units that were Totally unhappily and at that time the town should have been crediting you For what the town shouldn't have been charging you a full rate and instead should have been just charging you the $25 vacancy rate and what you're asking for is to account for all of those Fully vacant units that were charged a full rate for that overcharge to be credited back minus what the $25 Vacancy rate would have been per each unit, right? Is everybody sort of following that at least I'm a little confused by this whole paragraph on the first page it says total overcharges and this whole section of even if you carry 25 per unit With all total 142 months this whole paragraph Confuses me because I don't know what she's really driving at with that paragraph Well, so I think that's the piece that's saying here the total number of months And it's unfortunate that it's being done in months and we work on orders And so sussing out that piece of it is one whole She's looking at the quarters that Other spreadsheet she's looking at how many units were vacant for however many quarters So she's adding that the cumulative quarters together and saying that each one of those should have been a $25 credit So the number on the side of 48 That is the total amount she's saying was overcharged they were charged three units over And then that number that's in the paragraph is what she's acknowledging should be taken off the 4800 Because that's what the town should have charged So what they should have paid was the 20 25 dollar vacant vacancy rate per quarter However, many units and that's that number in that paragraph and the full amount that was charged and She's calling an overcharge is the 4800. So it's the 40 it would 4800 minus the 1183 but then there was there was the 200 dollar credit that the town gave so Yeah, I guess my my take on this is I can see I can see now where where these numbers are coming from in a more clear way than before The piece that I didn't feel like I had clarity on and I wanted to ask but I wanted to make sure I was understanding this correctly is You're currently in the rears on Water sewer is that correct? Do you know that amount or do you know that amount? Okay Okay, and so realistically Because if we took out the amount If we took out the amount that should have been charged from the town on the overcharge You you come up to well, so I'm recognizing my calculations. I did earlier today are a little off because Because I wasn't accounting for the 200 dollar credit, but you you come out to about 1100 That that should have been charged But would now be subtracted from the overcharge and so After the 21 Yeah, she's got a 983 that the town definitely owes us which would be a 47 30 quarters So view is the bottom spreadsheet If that's what you're looking at that calculates correctly With the number of units that are empty that you guys are reporting empty That 4800 is exactly what that Would have been But doesn't include what should have been charged as the vacancy rate with the $25 So, so that's I think that was the piece that Was confusing before That I felt like I finally got and this spreadsheet helped that because the math works out It is accurate to what the overcharge was and then her paragraph in the two spreadsheets Up is acknowledging the What should Right, I know and and I know this is just it's no she's it's a lot I mean the tough thing is where I mean the board members here anyways, I mean To all the city board members of three or four years and and I mean, so we have You know, we obviously want to work with you Just like we're working with other Building owners, you know in around the downtown That are looking at you know refurbishing buildings and trying to get you in the sub to date the challenging thing that I have is is, you know that there's no backup on either end of the town Electricity Yeah, I understand the electric bill and the things Working the way it should have been working right once a year Questionnaire based on the questionnaire, you know at that time at that time you say We have you know four of the five are Rentable or are being rented And at that time you look for reprieve on one unit To be put into the calculation Yeah, it's tough because we've looked back and there can't find any documented evidence of Either or other than we do see every once in a while that there were adjustments made to the account For you know for a man And that was that as I said that whole process of very filling the survey we would get Reaction to the survey so then we would go in and we would get the credit and then the following bill It was very frustrating so we were very busy a lot going on so we didn't sit there and fight We had a lot of other things But now it's critical And I just want to get all the information out there so the way I see it is is You know Or the way that we should charge or not charge people is based upon the question right so the question is filled out That then tells the updated Units And then and then we make adjustments at the town level based upon And this is not a month by month Okay, so if you had a tenant for three months and then all of a sudden you didn't have a tenant for four months And then you had to attend it for five months after that Yeah And it's tough because we don't again we don't have any documents to go back on You know, did you actually make calls? Did we actually not do what we said we were going to do the fight first? And then I think the biggest thing that sticks with me is I've been on the board for three four years And this is the first time that I've heard this so Because I'm irritated at this level because we were right so we had a lot of things going on We just tried to mull through and get get bought. It's now got to the point where it's critical And so we now have this decision Again not saying that we don't want to work with the others Doubling doubling in those three years Right Well, the problem was in the town of Bethel for very long time is is we were not covering the cost of our water and every other town identity in the area where the state were covering and we weren't and We took advantage of a long time So now we're actually putting our water rates where that cost you know that cover our cost versus a which is our next appointment That we're talking about upgrades the water system So I guess for me I have Trying to wrap my head around this is You know separate your two, you know two things is how do we take care of or do we take care of the past? And how do we help you? move forward I Think For special treatment I'm just asking But I don't believe it's just our people with this missing I believe I mean, it's I'm assuming that nobody can find any of these No, it's from 2000 everything prior to 17 But the survey was an annual survey It was done once a year and there if you look if you look at this spreadsheet There were adjustments that were made probably because like you said you didn't get anything from your survey So you came in and you asked him to make adjustments so Roughly once a year there were adjustments made I think that you know the thing for the board that we have to take in consideration is that We don't want to start in precedence on anything to do with water systems So precedence in the past has been you know if there is proof of an overcharge or an undercharge or however it went Then we have made those corrections If we get into doing Partials or partial reimbursements or partial You know other payments then we can get ourselves and open up a can of worms that we have to go down with every other So we have to be very careful on that You know right now as the board over the last two years that we've done is you know we have you know Stuck to our precedence which is you know One we're going back and we are collecting past water or utility bills. So You know, maybe some of this has spurred from that. I mean we sent out some really you know kind of nasty Mailers saying we you know at this point you get to pay up or else But at the same time we've set a precedence for the board here as well that we're willing to work with Everybody in the downtown business owners going forward. We've shown that today on by having individuals come in on a case-by-case basis and And in some cases giving them some reprieve on their water and sewer while they are making Modifications Buildings so you know we have to be kind of careful on how we do that It's a it's a tough one because none of us were here past administration or two isn't here All I can speak on is the last three or four years Here started trying to Apartments that were not used I mean they were not they were not that somebody else is in you know, I mean It's all right The service they were sent in but I mean even if I did that you could say well At some point there has to be some I guess I think these Figures Figures were correct And So we're trying to figure all this out and it changed a bunch of times So we really did our best to try to come up with accurate figures We spent a lot of time doing right So the bottom line figure is the 5774 or is there What we need to figure out is the Overcharge and then applying the $25 credit and so the $25 credit if you take The total Sure, I think right now is the board the numbers Right now don't mean anything. We have to establish the precedence of the case And not the numbers associated with it So Regardless of the numbers of dollar for its $10,000 right now We have to establish the board the precedence of the case So if the presence of the case is that we believe that the town was in the wrong Then we can start to talk about the numbers You know we can talk about the numbers all we want, but we don't believe that the town wasn't wrong or you know What not you know, we're just chasing numbers here and not getting anywhere And we're in a very we're in a tough situation because we have You know, we don't know what other administrations did all I know is what I've done since I've been on board I will say that since I've been on the board. I have not heard anything on this case And as long as Greg has been an administrator in this town, he has not heard Not to say that this wasn't happening But we also have to understand that there are other accounts that are outstanding in this town That if we set a new precedence by this board We could this wouldn't stop anybody else from coming in saying that they should As a board I Don't think we can settle the number issue tonight, but I think what we need to talk about is the precedence of the case I mean if any of you feel that I've overstepped or we don't agree In it and it's it's a tough, you know, because you know the compassion Prior to me wants to say yes, I mean we want to make sure that you are a thriving Building owner of two units and we want to work with you the other part of this has to say responsibly is you know In particular, you know everything Well Because we have no we don't have those surveys We have no idea what Well, and I will reiterate I didn't give you our spreadsheets from our software I gave it to you weeks ago But there there were annual adjustments being made annually Here and there so for instance On the five unit they we made an adjustment so we were always charging for five e-views so Well a number five just remember the five that may have been a combination of vacancy and occupied so like for instance in july of 15 we went from a charging for All five e-views as occupied so we went to one vacancy and four occupied and then that stayed for a little while until February of 16 when it went to no, sorry Went that way until August of 16 we went to vacancy and three occupied And then it stayed like that for a while Not really long actually until the next month or the next quarter when it went straight to five occupied So there were some adjustments being made but not nearly what what John? I don't know what our spreadsheet show but my confusion was Just what you said in May 2016. They showed a credit of $50 or Two empties, but the next quarter This is the same But we didn't continue the $50 credit. I mean did they the commandment say they were fully That's my confusion is in the town Or I Shows that they did it and then the next quarter Right The town's I because I have it's if anybody Had that the 325 packet is what has this the town spreadsheet and I have that it's got my scribbles to the side, right? Yeah, I Mean I spend a decent amount of time trying to figure this out because it's been it's been racking my brain the last couple times we've dealt with it and I Agree with you Chris that we are potentially opening a cannon worms, but I also The more I dove into this the more I feel like that the town Wasn't wasn't really doing its diligence to You know the taxpayer and in this case the water sewer pair that they were coming in and and clearly getting a credit here And there and then it would immediately revert It's like almost like the credit was just given but the system kept saying oh This is the full amount so that just kept getting spit back out and then when the bill would get Put through it would be the full amount instead of including the credit and at least that's what it looks like I think the well the the piece that sort of in response to the question you posed which was You know what what is the president we're setting? I think the counter question to that is If the town were taken to court over this would we have a leg to stand on and After today, I didn't feel this way the last time we talked with after today I'm not entirely sure we would I think that there's enough evidence here And they've proven their their case in a strong enough way that it Wouldn't it wouldn't necessarily be in our hands and in our court and right now it is in our court And we have an opportunity to work with them. They're in the rears in a relatively similar amount to what They're saying has been overcharged and we have an opportunity to work this out peaceably And I think that's that's where the board, you know, that's sort of what the board is meant to do is work with people on I don't know. I think I think there's a resolution in here somewhere and it's going to take a little more Greg, what was your check with the numbers? June of What do we end 1918 June of 17? So since June of 17 We've had one two three four five Six quarters According to this sheet that have been building correctly Have you received a? questionnaire from the owners in your time I don't think we did do we did you give us one last year I Don't remember seeing one, but now I do see that since you've been here Out of those we did one quarter February 2018 we did make a fifty dollar credit All the rest of them were at zeros and the only reason why I say that is because the overcharged amounts Are still the same if not higher since Greg's been here then through the last nine years or eight years Yeah, up until August of 18 and that's when we did our ordinance change and that's why everything reverted to the fully you and there Were no partial vacancies because the way they did it the way it was done in the past is there were partial vacancies Given even though our ordinance didn't allow for it that was done until that ordinance change that we did But I mean that's the way I'm kind of trying to put my head around this is you know a A Larger percentage of the money that they are looking for is in the last 68 quarters you've been Not putting this on you just saying just observing this You know and we'd want to look at when I changed the vacancy because I think it wouldn't We'd have to not include that and I think that's August of 18 July 18 That's when the ordinance was passed that stops the that defined what the vacancy was Right When was the ordinance passed? So the so the November of 18 ones that are on here Would not apply right to begin well, so I think we're just looking at where the town right Where where the town overcharged and it wasn't just charging the vacancy rate and was charging the full e use for the units I think that there was probably some lack of record keeping on the part of the town certainly Should have had those those surveys and I should have been proper documentation of you coming in you know and Said it trying to set things right But I'm also looking at you know what the way do we go from here? I mean if we say okay You know If we can get our feet on the ground That's I agree that you said though we gotta be careful on what we do because we could set up president It's just confusing to look at Because there is a time Because if you look at the the history of the From September 2011 until May of 2015 Nothing was changed on the account Whatever you bought buildings was set up, and that was the way it was We try and then Every year August August of 15 Basically until August of 16 for a year period there was credits that were generated through the town to the account and then Then pretty much since Greg's been here. There's been the count while there's one There was one month where there was some credits made to it, but Has been you know run basically like it was the first four years so but you know it's It's not as easy to say who who's at fault or who Who talked to who or who didn't talk to who or who talked to who that didn't make a credit or you know I'm assuming you have these spreadsheets are saying you have actually have documentation to back this up as far as with the bills were Yeah, that's what Craig Sent us or was in the packet a few weeks ago. Yeah, we've got yeah the number I didn't reset it was these spreadsheets I understand this here Right there were no notes put into our software there were no notes anywhere So that's why we reverted to the idea of the utility bills to show when it was vacant and when it was not vacant because I have no notes I have nothing nothing But yeah, it's just I mean even if it was they think it doesn't necessarily mean that this town was no fun You know, I mean there's just so many ways to look at this I tried to get the town to look at the bill I couldn't get him to come in and see the bill I took pictures on my phone So great do we know what the what the number is Yeah, yeah, we'd have to calculate I don't know I don't know I mean we'd have to just figure out She's done some of the math here. It looks like so 47 quarters at 25, you know, there's a credit there But we need to figure out and maybe I'm missing it here, but So why don't we do this? I mean it just doesn't sound like that we're gonna get to a Conclusion on the dollar figure tonight And if anything if anything I would recommend the board would entertain an executive session To be added to tonight to talk about this as there's always the opportunity here for litigation, so I Would say based on the past account, you know, we should discuss that through an executive session Yeah, I'm wondering if that might be more fruitful if we Not wanting to delay this more but having full information. So knowing what the full What the actual Numbers are of what they're in the rears. What's the difference with interest if that if that conversation might be Better served to be had because I do I do agree with you Because that this might be best to do an executive session. So why don't we why don't we add an executive session? to talk about this as the board after our personal matter this evening That time we'll ask for that and we'll follow up But I think we probably can move forward if you're prepared with anything Futuristic, you know, what's going on with the buildings? What do you need help with? You know, what do things look like? I know you had mentioned that the the 23 River Street property that you know The intent really was to do Business Right things are also What do you think you have that other When you think If you said the end of the year Well, what I'm alluding at here is you're still in the process of refurbishing these buildings And I guess what I'm getting at is what we have done with a couple of other Individuals in the town that have either recently purchased property or had purchased property that they're now starting to renovate Is we have given some reprieve As long as we know what the parameters of their Design and so that would be great. So in this case, you know what I'm thinking that we need a formal You know a formal written proposal But you know it sounds like on the 259 River Street property that that if you could get the board a formal proposal of asking for Reprieve on one EU, which is one unit between Well, it'd be the last two two quarters of this year then you wouldn't have to pay you wouldn't have to pay the Right now you don't qualify for it for the the vacancy But I guess what I'm getting at is if you have if you have some Based on what he's currently paying is paying five units worth on 23. He's paying for two units, right? Yeah five on So I guess what my proposal would be trying to help you out here is that ask the board of Water here a formal proposal on waving the one one unit on 259 for the remainder of the year and then I would do the same on one unit on 23 River Street for the remainder of the year what that will do is that will give you some reprieve on you know You know two hundred dollars a quarter for two quarters on each one of those so that's eight hundred dollars and at that time it sounds like Chances are you'll probably have the 259 River Street one completed and it'll be ready to collect revenue and Then what this does it gives you some thinking time on the 23 River Street on what do you want to do there? And you might say you know we're gonna go ahead and do what we want to do or you're gonna say it doesn't make any sense and maybe You know pull some of the water out of you know shut some of the water off to the place to make it a one No, but we can take that from a to you to a one In that building is there a certain parameters are done inside the building is that building empty or completely empty Right, but nobody's living in there. There's no businesses and there is nothing going on Okay, so it'd be one of you so we could go ahead. Yeah, we can go in and change that to a warning. What are you saying? Well, I mean, I'm you know hopeful that we can get through the past hurdle in one way You know and the board's gonna talk about that and you know an executive session But there's probably some options for you If that's even if that's not giving you money back There's probably options that we can we can do as a town to help you through this process So You So why don't why don't why don't you follow up with Greg? One I believe great. You can go out and assess the 23 River Street property and We could reclassify that as a one of you No, because the Lister's have it as a as a to they have it as a Commercial property, I believe commercially and residential right they have it as a mixed use the Lister's do and that's what we're building They see our building off of partially so what would have to be done there to change that It would have to become through the Lister's or whomever it had to become a one either at all business or a single family dwelling In the meantime you as the water commissures can give them a reprieve on their second EU for whatever duration that needs to be Doesn't change the classification. Oh, we just essentially lose the one of you forgive the one of you for however long you need to so what I want to you work with Greg and Teresa in the office to give the board a written proposal Giving you reprieve For the last two quarters of this year for both water and sewer One unit on the 259 River Street and one unit on the 23 River Street property And that should that should give you enough time to finish up your 259 River Street property And in the 23 River Street, that'll give you some time to figure out what you want to do with that property And if we do need to get the Lister's in there You know To look at that Right, but he might just leave it as a you know, you could just leave it as a Yeah, yeah, I don't know how the listeners I don't know what the process is for the Lister's to read to change the designation from a mixed use to a I believe right. Yeah You have the Lister they can they can give him the information which I don't know that you want to go to a single EU on that unit Or he could and have a business or What I'm saying is if you if you do the proposal from now the end of the year that'll give you some time To figure out what you want to do because if you came back to us Say in January and said hey the 259 River Street properties that go we're good You know, we're getting our first tenant or or we're advertising for it And then you know you said, you know 23 River Street. This is what we want to do with it But it's gonna take us another year. Then you just give us another proposal. We can look at that I got you You just get with Greg and Teresa on that and then let the board We'll start talking about the back water Issues that we have there and see what we can do But we appreciate coming in and it's not an easy thing especially when there's you know, most of us only have a portion of the information But again either way we want to work with you This is not a case of that. We don't want to work with you It's not the town saying we just want your money, you know, we do want to work with you So one way out of the change battle, you know Appreciate your time. Thanks, John. I told you guys to show up at 720, right? Now really come down to the guys Our So we finally have a water master plan Notes are correct No We all got it This weekend, but in there print out the whole 259 pages I figured that You guys introduce yourself real quick So we started working with the town on the water in 2016 we began the asset management plan And then once that was finalized sort of moving in the next step was the hydraulic analysis master plan scope of that was go through the existing conditions evaluating the water system Stores the source distribution system. Look at everything Look at the tank storage tank evaluation specifically as there were identified issues in the Boulevard storage tank Evaluate improvements and then come up with correction and improvement plan So that was the scope of the hydraulic analysis master plan There was a few things that were key aspects of the key Criteria that we wanted to evaluate part of that one Boulevard storage thing that I mentioned that was identified as a deficiency in your permit to operate in 2017 due to the tank integrity That was also identified in the Boulevard storage tank inspection in 2016 where there was spawning cracking identified in the Roof for the dome So that was key aspect other things that were identified in the 2017 permit to operate was an adequate distribution system pressure daily quarry residual sampling points tank and alarm controls or Level in alarm controls in the storage tanks and then also system flushing plan So some of that we work through and it's been identified in the Hydraulic master plan of those deficiencies and they've been categorized in what I recommend the plan is and the recommended plan brings In into smaller segments On a yearly basis, there's a base This whole report is more of a guide or Path for you to follow it for not saying everything's gonna be done this instant But it gives you no projects to work through if Or bonds fall off or you find some money or the needs become more pressing And you have weeks and say one section distribution system that's occurring, you know year after year Year that might push one of those projects up a year or two based on where we have in the schedule Doing the hydraulic analysis master plan We took a lot of information that we had from the asset management grant and put this into a hydraulic model Evaluate the system based on what's there currently so that the pipe sizes the volume of the storage tanks Your wells and we showed that and go through different scenarios to say can this up Why five hundred down to a minute at 20 PSI residual for the water supply Is there a high on the counter for water based on what the number of users are other situations are you know does the water line appear to be Aging based on both the seat back to the fridge losses So you go through all that information in areas and I don't analysis And that really is the background where some of our improvements or recommendations come from Other things you looked at just Flow but you know static pressure the other areas in the system that can't maintain 35 PSI static pressure Is there based on the issue that the town has the area where you're seeing a lot of crates on a regular occurrence And should these lines be replaced rather than spending X amount every time that there's a breakdown that line So those are the things that will be evaluated part of the distribution system hydraulic analysis and master plan So getting into sort of the nitty-gritty of it Looking right on page one the executive summary All of our storage thank you the fake-ticket item and started into the concerns with the structure There was a potential for infiltration through the cracks And there wasn't much documentation from previously about the storage tank. We did some research following the inspection in 2016 reached out to some of the regional resources and the documents that we had covered were that the Dome that actually been overlaid with three inches of reinforced concrete in 2001 which Didn't alleviate the problem, but I think helped to stress that maybe it wasn't a immediate concern We do have on the schedule for 2019. They're working with Greg Tim to reinspect the tank have someone come in with a Camera Robotics do another inspection and really dive into those cracks that they saw Understand if it's something needs to be addressed immediately if it does What are the what are the costs to do that and what are their recommendations for that improvement to identify? so not saying Out of the fire yet with that, but I think you know based on the existing documentation There was concerns with the film in 2001. Hence why they couldn't overlay on it at three inches Previously, so there's approximately I think five to six inches of concrete on that dome now in total other efficiencies that were identified and I'm going to jump back now into Page four Back up Starting on page two the capital improvements So we identified under the asset management plan the recommendations in place One hyper per year to try and stay on top of that and not just let things out of here The town actually budgets for two per year so they're being more proactive for you to be more proactive than that the other recommendation capital improvements was to Dress the sampling stations that were discussed in the 2017 Planting to put two new sampling hybrids in close to each of your sources so the Boulevard and the Geico Wells so that'll help right now the town's taking samples out of there closest available house Do the pouring residuals these flushing one of these sampling hybrids will allow them to take it as close as possible to your Disinfection pipe to get the most accurate information on what the pouring residuals are as it enters the system before the first service So that's a human capital improvements the base project We have two items identified on the base project. The first is the main street water line replacement So pretty much from River Street to This bridge here the main downtown area. There's two main water means Within that section one's a a galvanized pipe and the other is a six inch steel This is a cement pipe Documentation is a little bit Bairing on what the actual pipe is but there's two mains running down the section and It's unknown which has to serve stop which means so the objective of this project is to consolidate No, we're all service coming off and also Limit or minimize your unaccounted for water that's been a big source along the main street There's been documentation Leaks occurring so pull this up a little bit It also provides just sorry Additional valving in the right positions so that if we have a water main break or something We can isolate that section as opposed to shutting half the town So what you always hear from operators is there's never enough valve on the system So we have an intersection at T. There'll be three valves so you can Isolate different areas Better than again now where you may have to chase your tail back towards the reservoir shut out Just to address one So that's the main street up the mills of the fish. Yep So that's project number one as I mentioned replacing humane to one It'll also so help with unaccounted for water leaks, but also help hydraulically as Your storage tanks your full of our storage tanks right off the main street up on the hill back here And then you've got the guy for storage tank, which is out behind GW plastics in the schools So that main streets a main link between those two so it can provide strong Fire flow between both areas And then the second key project We'll also We're also looking at Including what's under the short term, but in long term, but spurs off the main street So pushing dry Stable evaluating those as we're going by piloting the main street to incorporate those into the base project If it comes to it that it's just not economical to move too much for the town to chew off at this time What we do is make Continuities plans for the town to place those after the fact So we leave a inch valve and cap on it and reduce down to what the existing main is So that's the recommended project and then the other is the level controls An alarm at both storage tanks. So back in I think it was The lake 90s nearly 2000s. They tried to use solar power for the level controls And that wasn't reliable. They weren't able to Energize those consistently to provide accurate level control So what we're doing is looking to install primary power up to one of the storage tanks to be the Primary level controls as both Upgrade on the same adult grade line the water levels are the same elevation And then utilize solar power at the other Storage tank just as backup if for some reason that primary power one of the tanks is Malfunctioning we can rely on the solar power as backup at that time And this is good from an operational standpoint as now you're not over pumping the system right now You're just running off runtime on the pump now You're just running the pumps to fill up the tanks once it hits that high level It shuts off and they also be called upon if there's a fire during the middle of the night The pumps will come on once it hits a low level alarm So it's a good operational addition to the system Any questions so far? So one question. Yeah, did you Do you know the elevations of the two tanks? approximate elevations So Why I'd say that is I was Told that there's enough difference so that you better make sure you get the High tank and the low tank level on the level control Because they're they're not they're not equal in dimensions. I think you correct on that But the max offering on the best model is about 530 feet above the sea level Um, you know one's a rectangular tank and one's a circular tank So they've both got the same volume, but they have different dimensions Understood. I mean at 530 feet Will they both be the same distance from the removal flow? Are they both are they both top elevation? 5 to 530 feet. Yeah, both of the top water level elevation is 530 So they run an equilibrium Okay, they're not operating off the different levels. They should be the same based on the record And so the tanks are well, I think what you're saying is the tank may not be quite as full But they're running off the same levels. Yeah You pump the Highest tank full the lowest tank to be running over That should not happen. They're operating off the same levels. So what made it run out of time then? As they are now You've got no level control. Correct. Right, which is why we're doing a telemetry system So what may happen in some case projects? And also have a funding application prepared That'll be May 14th to Tuesday Can you give me a brief description of what it is you're going to present? So the engineering service program, there'll be a scope of outlining what our team and the services will provide in the tomorrow's major report That has to involve review and improvement by the state Because there's a separate application involved Right, but you're waiting on my financials for that. Yeah That's all the fun to eliminate Water water Let's go. We're not gonna know what to do with ourselves All right, thank you Thank you. Come on say goodbye. You're leaving. Yeah My last day He won't be far away Well, good luck in the new gig. Thank you. Yeah, it's been a pleasure All right, thank you I'll get that as soon as I can Yeah, yeah, I've been a little busy lately, but we'll get to it All right, yeah, so we'll follow up the water with the flood updates Yeah, that's right So I just want to give kudos to everybody that's been helping us out We've had contractors out there all my guys people of town have been really understanding it's it's gone I think it's gone as well as it could have gone to be honest with you So, I don't know. I'm just going to give you a kind of a brief synopsis and I'm sure you already know a lot of this But we had uh extensive damage on camp brook. That was probably the worst hit road in town We lost several amounts of The ditches have eroded away a lot of undermining of the asphalt almost to the center line in some spots Um as of today all of those those areas have been put back There's no asphalt of course, but the the the undermining and all the bad areas have been put back With material that that meets the the federal regulations. I realize the state regulations, but And we're just working on sort of some some ditch work now some cleanup work a couple culverts up on that road That road is a federal it's funded through federal highway dollars So I met with the state who are actually the they are the stewards of those federal dollars Chris bump and he said go for it So we have we've been doing it as if it was a full-blown funded project We have 180 days from the day they declare which will it'll go back to the date of the event And if we get everything done with it at 180 a window, there's a very high chance That it will be funded 100 so we won't have to pay anything in a lot of pocket We can make that window pretty easily. Uh, we're basically ready to pave at this point There's some cleanup, but we're real close to paving. Uh, we will definitely bid that out They're gonna require we do that Then we have to then we have to go through the procurement process There's some an 80 20 split. There's a lot of other stuff So what would be the liability of the town if we didn't compete? You know don't know yet Would be whatever percentage so right now so so the other parts of town where we're covered by the FEMA if they declare So let's go to that part. So that's that's cambrook. So cambrook remains closed but open to local traffic only And thank you to everybody that was out there flagging for us. Um, it was much appreciated We had gotten flaggers out there that didn't do you guys did a better job. They did but But thank you anyway As far as everything else, uh, we Teresa and I talked with the state who again are we're kind of working through the state to get to the FEMA and they they basically said monday to Just do the minimum and we're talking everything besides campbrook now Um, just do the minimum to get the roads passable for first responders and people to get out and then Basically leave the rest. We asked the question point blank. Does that mean we have to leave everything else the way it is? And they said yes So if you hear anybody rumbling about it, that's why it is the way it is We we made it passable and then we have to leave it the way that it is so that The the feds when they come out They will look at it and they will do their own assessment and begin the funding part of it So what happens if currently we have the road passable? But it's not to specifications and let's say we have another storm that wipes out. It's a whole another event So I have had to go through because the tough thing is Maybe the reason why the road gets washed out the second time is because I have to specify some conditions because they're not allowed us to get there We asked that question they said we asked that question and they say use your judgment That's what they said. So that means I can put the ditches back That means I can put all the ditches back and they can come out and say well, there's nothing wrong with that That's the that's this fence that we're we're balancing on Um, so you're you're exactly right So just to aid in that potential issue I Inventoryed everything last week and got it exactly the way it was come friday afternoon and I got pictures and I got everything So just in case it hit again because I was expecting to hit again saturday It would it would you know because they're gonna create they're gonna call call it another event They don't run together So I think we're covered if it happens again. I've got enough documentation and and we will be okay So I just got a message today that the state is going to be meeting with the emergency managers and everybody on wednesday And we're assuming that means that the fema people will be here So The way the process works is the state has to ask and request that fema come out and do An analysis of the of the damage That usually takes a week to two weeks before their people will come out and they'll do their thing We're hoping that means wednesday. They're gonna be here at least next week They come out they their technicians do the analysis. They look at everything and then they have up to I think it's six weeks to do a declaration Once the declaration is in place we can then start our procurement process And get a contractors or multiple contractors out to do the repairs. So that's that's what we're waiting on The bad part of it is is that the conditions of the roads could stay the way that they are For as well up to two months it could be two months or more by the time we get a contractor and get everything else So We're doing the best we can we're keeping the roads the best we can if there's areas that we see that that become issues We'll fill and we'll fix them But but you know, they're not pretty they're not pretty at all But the chance that we take is if we decide that we've got areas where the road bed Sits four foot higher than the bottom of the ditch now because the ditch is gone So if we repair that which we probably should be doing There's a high likelihood or there is at least a chance that the feds will say There's nothing wrong with this So if you're looking at a dangerous situation I understand how somebody could use your best judgment. That's what I was told But this is what happened when we are Irene as well as You know the town did a fair amount of work in some cases that they didn't get reimbursed. Wait a minute Right. There's no evidence. This is damaged. Why do we why are we paying for it? So it's really it's a it's a catch-to. I mean it is it's a catch-to. It's an issue How much do you actually do and we have had to do some we've had to do some road bed, of course We've had to do some bridges the bridges are impassable. Of course. You got to fix them So we've documented all that and the state hydraulic engineers been with me for some of that. So they're aware of that Well, just thinking back to Rivers it was quite an extensive discussion we had at that breakfast about that was the talk of the town that day Because of everybody was coming out of it and the fellow there Suggested just he said just pretend FEMA doesn't exist. What would you do to that road to make it safe? And then let then FEMA and then you deal with FEMA later Was was their advice from to to really From the word from the horse's mouth. I said does that mean we need to leave the ditches open and they said yes But then they said use your best judgment So which way do we go? So meanwhile back to ranch The contractors that you've had up there in mccall's Everybody that's chipped in up there. How do they get paid? How's the town? They're not going to wait six months It's all reimbursed. So everything's very burst. So we have been we have to borrow money Teresa's been working with uh, and I actually haven't seen this but I just put this together. This is my Uh, my valuation of each road of an estimate of damage. Um, and it comes up to This is a very rough estimate. So just you know, we had roughly 20 roads that were damaged and this includes a bridge replacement in all of camp brook We're looking at about 1.1 million in damage rough estimate for 20 roads But we would have to pay all this up front We have to get a loan to pay everybody and we get reimbursed later on Uh, so Teresa's been working with mascoma, um to get basically a line of credit Which we're gonna get they just need some more documentation. Um, and it will be good to go. So Yeah Is what it is I guess in other words if it fema is two months before the okay stuff That cuts into the 180 days, right? So no, so it's a little different fema So think of camp brook is totally different from everything else. Okay camp brook is federal even though fema's federal It's federal highway money. Okay, so it's different and it's actually fantastic because The the state are the stewards of that money So the feds have said get it done and then state will reimburse you So the state's really helping us there are partners in this Helping us get this done and push this through because they're on the hook for it in a roundabout way um Which is a good thing because they're they're saying so what they're saying is you have 180 days from That that period if you get it all done Then we're calling that the emergency response time or whatever tech it's emergency part Is bypassing fema another it's not even by passing fema. It's bypassing the feds in a roundabout way But it's that that 180 days for federal highway is there That is their emergency time Whereas fema it's 72 Work hours from the date of the the problem So we have 72 hours not hours in a day, but work hours Once that's done, then that's the emergency time. That's over So it's it's two different Things world. It's two different entities that we're working with here And two different two different totally sets of rules really too. So you have camp brook and you have everything Exactly and camp brook again. We built it to the standards. That's what that material we were trucking in from pike We built it to the standards and everything the asshole will be to the standards So as long as it's that and it's built right then it sounds as though it's a it's a slam dunk It is 100 funded the fema stuff is where it's a nightmare, honestly And Camp brook is roughly Again, these are rough numbers Camp brook is roughly $400,000 out of the 1.1 So we're you know, 40% camp brook. Yeah, 38 bird 37 whatever. Yeah, yeah And now I will tell you a big part of this cost is a bridge that we have out on gillian brook Um, and I don't remember the name of the road, but it goes to one house What is it panella bridge? Yes, sir That is potentially a $400,000 bridge that goes to one house It's one road that goes to one house So this is another discussion we need to have down the road We've got three or four of them like that That are one little bitty road that goes across the bridge to one or two houses Now let's put it in himself and then the town took it over So that's just another discussion for down the road. So there is a potential that potentially that could be 400 or $500,000 Because it may have to the span of that bridge may have to be increased by 20 or 30 feet That that maybe not they may just say put it back like it is Or there's also what happened on that bridge is there's actually the wall one of the head walls has moved in probably Three feet or so two three feet So that means the footing underneath here has either moved with it and undermined or it's broke off So that at a minimum if that just has to be fixed if even says just fix that and put the deck back on it That wouldn't be too bad But if they say that it's bad and that whole bridge needs to come out then it's It's a substantial amount of money For one house It's dated 2002 Yeah, and the other bridges we got lucky was just the approach up to them. It wasn't the bridge itself Yeah That line bridge Stock bridge was fixing what there line bridge I argued with stock bridge because they said it was ours and I said no it's yours and finally they got out there and they fixed it Or they got it passable. Yeah, so Lilyville is totally open all the way through now It's not pretty not a good drive, but it's you'd get through so at this point our next step is Well, we have two steps right now On everything that's not camp but we're waiting for FEMA We're we're still working on some of the issues. We've got some culverts to do. We've got some roadbed. It's still falling away So there'll be a continual sort of Getting it We're not outside that it's 172 working hours. Yes Yeah, and some of this actually the town is doing so we don't really fall Under necessarily under that 72 hour thing. I think it's really for the contractors And they were on right away and they weren't I mean, we're probably getting fairly close, but they're gonna be done Yeah, but there's not a whole lot left on our back roads other than mud season now, which we're working on as a whole other nightmare but Can't can't fail was the hardest hit out of all of our back roads It was it took a beating all the way down all the way down through and that dry hydrogen We put in last year Is torn up too. So we'll have to that'll be part of our FEMA. It's a it's public infrastructure So it'll be part of that It better be should be So that's really kind of where we're at female like I said, we're hoping we'll be here on wednesday the feds With that with the federal highway. I think we're we're looking good there. I really think the state's been really helping us out with all that Yeah, I mean we're just just moving on and we're gonna have to leave some of these Looking bad And I hope people I mean we're doing the best we can but if they're unsafe, we'll definitely fix them We'll do what we gotta do but They're pretty rough You know, I mean Rochester side. We just closed it. Yeah, you know, yeah We all are also working with the state actually Teresa been working all day with the state to get um, some of those the the flashers the big signs what do you call those things the big um Big signs big digital signs at the bottom of cambrook that says road closed because rochester's starting to work on their side And they're having problems with traffic. It's like we did um, and I'm not going to pay for flaggers, you know, so We're hoping to get a big eliminated digital sign that that'll hopefully keep us to the traffic. You can see how on the end of state Probably yeah, we're on the bridge right now. Are you gonna put it at the bottom of the road or at the top? Yeah, okay I was not But it'll say, you know, it'll say road closed or right now technically the road is closed except to local traffic But we're not policing That's right, that's right I talked to the boys today out there and they said traffic was way down So we're hoping that we've we've actually been in contact with the emergency management people On the gis end of it because the gis is taking people up over the mountain So we're hoping to get that switched around so that when you plunk it in it says that's no good You have to go back around that'll help us a lot I know I know We're they're closed on the rochester end where we're about at the bottom at the t So that's what they had signs up to say You have to go up was it bro. Yeah, they had signs up They didn't have anybody there any people are bypassing it but We've got barricades at the top of the mountain at the bottom and then on watershed, but they're all Scooched over and people are doing what they want Yeah, yeah, you know what they're they're technically trespassing. So if they get in a wreck or hurt themselves as long as we've done Warning signs up Yeah, exactly I just got to watch our people that are working out there. That's what I'm but they're just about down Like I said, I can't brook ought to be Pretty well ready to go by the end of the week. I would say Ready for pavement, and they will So that's kind of the rundown if you guys any questions I'd be we're happy to but it kind of changes day to day You know as we get new things pop up, you know, we just had a big sinkhole that popped up on On your road and that's more I think mudsy I mean the boys are fighting mudsies right now because we're still trying to fix up some of the roads from the flooding Plus we're trying to get by the season and get some of that stuff taken care of too. So they're running. They're running pretty good, but We'll get there We'll get there. We got good people working around us That's good That's all I got This night's been expensive so far We're adding them up here That's a multi-million dollar night. Should we just adjourn now? This includes this includes a 20 contingency also just so you know so May not be that but again, I'm totally ballparking here I put together based on some quantities, but they were really rough quantities So an average is a is a big if too That may be hopefully they just say fix the the wall and that turns into maybe a hundred thousand dollars Well, I mean a portion of that money that we retired, you know this patched year You know, I would say, you know, we had a hard time quantifying it But I would assume that there was 300 or 400 thousand dollars of that money was money From the last camp brook road Yeah, uh, you're probably right. I think you're right Well, we did find a big old ditch That's an Oklahoma term big old ditch. That means a big ditch That was plugged up that comes right plus camp camp bell. So all the water coming down camp brook Goes into a culvert at camp bell and There was a big a big ditch that it was supposed to continue down the hill And that was plugged so all that water got pushed straight out to that road Which caused a lot of that erosion up on the top end of camp brook So we opened that ditch back up and I think that's going to help tremendous Over that camp bell, was that undersized for the amount of I mean amount of water that came out that hill That was only like a 18 inch. We made it bigger. We made it bigger. It's a 24 inch now. Oh, yeah We did. Yeah, I talked to the state and they said that's fine Would be and the other one it goes across down the bottom. There's another one down there and we're gonna upsize it as well Okay Yeah Well, let's hope we don't have any more good times last week was fun. It's a great Smash my truck, you know, I know I know I was in a ruddlin on saturday and it was pouring and I thought we were in trouble So if anything changes, I'll let you know again the next step is kind of I think we make sure Is still safe to pass And we'll continue to monitor that monitor that and then we wait for for fema to do what fema does All right And we have fire station award Yeah Let's just say fire station review bid Could you just take us through quickly? So sure work that to go on there and sure why we're doing it So there had been some damage to the fire station years ago before Me on some of the the exterior siding there was some damage that was done as well as there was a David said that there was some sort of a material wood material That they used for trim board back in the day. That was a bad material It was known to fail. So it had all rotted out real bad And then this winter One of my guys were trying he was trying to clear snow from the edge of the building and he cut He's a loader and when he picked up picked up the pile of snow was actually ice underneath and it twisted And damaged more of the siding on the outside and actually pushed the walls in Probably no more advantage to push some of those walls inward and so their boat on the inside and it broke some Dry wall and possibly the seal plate and some other stuff So that's where this came from so Put it out the bed and it included there was actually some money that the fire department already had that they were going to put Towards this to fix some of the siding and everything because that didn't fall under our insurance. That was secondary to that So they put it out the bed including the The damage that was done by my operator as well as damage just from the bad material and weather and everything else And we got we got one bid I believe Which we knew we were going to get because he was the only one that showed up for the The pre-bid meeting and everything so See there's a under the there's a letter in here that outlines how this is going to be funded Looks like the total bid was 26,700 and part of that will come from our insurance and part of that will come from Our copay and part from what the fire department has for their part So kind of break down to The league's insurance is covering You know The uh, there's a deductible the budgeted repair Line We had we had budgeted there's 15,000 in there. Is it Is this work that's going to be done after july 1st or before july 1st? um Because I was confused Yeah, I wasn't totally involved in this bid process so this was too recent david, but Well, what does it say here? Um, but the work to be started completed between may 6 2019 and june 30th of 2019 So it's in this fiscal year And we have that We had a line in the budget 15,000 for that Well, they have the that So the fire department has a fund that they it's a it's an independent fund If you will and they're taking some of that to do the not the repairs from the damage But the additional repairs that they're asking for Is that what you're asking me? You know they had Yeah for building but that'll be part of it. Yeah, I understand So I'm I'm wondering if they have that money left I guess I don't have the figures in front of you. Well, they have they have all the building repair money that was budgeted for this year They as far as I know they haven't spent Any of that or very little of that So they would they're going to use it my understanding is they were using that and they're going to use some of this This other fund that they have is this independent fund To pay for part of this and then we are paying Is that their own is that like their own? Yeah, it's a it's a trust of Yeah, I don't know what it's called, but it's kind of their own trust that they have It's a it's like a firefighter retirement or something trust Thank you Who's that managed by aldrigating by the chief We're involved with it. We're involved with it. We get annual reports on Oh, I'm sure we can I'm sure we could it may be something we want to monitor but So I guess the only question mark I had here was I just I didn't have time to look through our question to see what we had but I could have sworn when I was looking through Some of our projected budgets to get to the end of the year that There was some money that was set aside in there, but it looked like They had already used a portion of that money. So I didn't know if they really have 15,000 there But towards Because I know we didn't budget anything in this Next year Not the next years And I remember the previous year budget we had budgeted a total It might have been 15, but I I know they used it for something else Well, they had They had the the heater that they worked on You know the tank, I thought that came out last year though. I think it was last year Um, I mean I can get you guys some more clarification on that. I again, uh, I When do they have to have this awarded by so they can start work? Looks like before our next meeting Yeah, these meeting on may 6th I mean, we're not going to spend money that we don't have we're watching every cent that we have and this has been Theresa and david's baby, but If there was any likelihood that we were going to overspend a budget item or enough who wouldn't do that Which we'd use basically five Yeah, well, he had to spend a little bit of time Fin testing that is where it's been Yeah, I'm fine with it as long as it meets the budget. I just didn't I I know when I was looking through The one that Theresa's has given us the most recent rejected one And I know they had used a portion of that money already. So I guess what I'm looking at is that they're well I probably looking for Some money, you know They were going to use some of the money from that other fund that they have to fund the repairs of the building Wasn't there an additional line? I don't know Last year for Well, I think that was for the tank I think no No, well, that was for the building. It was from some of this building some of this building There was an additional line on it. Yeah, um Let me just get the real quick Yeah, I just got to bring up our budget real quick and And we don't have to award this until after May 6th and the last According to what they've got on the bottom Paragraph here We wouldn't have to Recommend an emotional ward in the bed pending So we don't have to award that till our next meeting What's Theresa's uh Email come through when she sends that financial Bethel finance Spent two thousand about ten five for apparatus repairs and maintenance facility maintenance facility maintenance had a fifteen thousand dollar Budget and you spent twenty two hundred of that This is as a three Three six as of three six There's something here called facility maintenance of fifteen thousand right And this is as of March 7th when three sent this to me As of March 6th, they had already used Yeah, $2,400 of it So we're assuming that the 2,400 that they're short they're gonna use through their Their bereavement fund or whatever it's called whatever it's called That's what I was told as long as the numbers come out Correctly, and we're not over the night. I think we're good And I don't imagine that threes would overspend any budget items at all Um, but I can get you more clarification. I just don't have it the gentleman that's doing the work I did see that there was some He did have some recommendations Of course He's just always Worry me a little bit when they're lump sum job, and then all of a sudden they get into something they didn't Um, I already talked to the judge Juster said if that happens because he didn't take the wall down so if that happens just contact him and he'll change it We'll get we'll find we'll get more of an insurance Yeah, so if the seal plate's broken or something like that and they find that out because he He didn't take the wall down So something is is back there that he didn't He didn't initially think was that way He said to call him back and he'll come back and do another adjustment to it So it'd be covered at least partially if we found something that was Yeah, that holds a thousand dollars So anything in addition should be covered. Well, it's covered. It's covered partially We're not covered 100% Well, I guess if it's that damage if it could be attributed to that damage, I guess it would be yeah Yeah, I guess you're right But he said just give him a call. He'll come back out and take a look It's kind of too bad. We didn't get more than one bit Yeah, we advertised like we were supposed to Yeah David Aldrigate, he knows who this guy is and he's going to be the Clerk of the works, which will help us save a little money and And he knows building so He's confident in that It appears that they There was 15,000 that was set aside They used about $2,400 of that today. So it sounds like they're gonna offset the money they've used with some of their collection money So it appears that the numbers will work out the other question that we had We were just talking about What happens if you know get into it and find out it's going to cost a thousand dollars a lot, you know Which Greg was talking about he started to talk to the leagues Insurance the adjuster and then that they would readjust things as needed You get that He recused himself All in favor All right during maintenance hoping to save some money and came back that it people we've been using for a long time That's in this ground Um, we're the we're the fairest and the lowest bit. So we are every taking their services for the next three years In the contract Kind of keep status quo on that one. At least we know we're getting a fair price Nothing Great, but if joe takes 14 hours and Greg takes four hours, but he's Because we had given them a amount of hours per week Yes, there was kind of a lot of threshold but a cap if you will and then they bet it on that based on that Because you're right. It could technically only take them an hour. It could take somebody Those guys don't take them well those high-tech lawnmowers now it shouldn't take very long zero turn and It's hard to zero turn around Let's say the cemetery Any further discussion on the cemetery mids And uh, Paul we want to update us with uh, oh two rivers breakfast Yeah, just a quick thing, man. They got a lot of stuff going on. So I won't take it a lot of time, but um, again, the big tops of discussion was There were representatives there from all surrounding towns, Chelsea, Wellington, Crookfield And they all you know once we all had the similar type stories And you know when you go to these things I didn't know anything about And what our relationship with them was And it just is more information that you can possibly put into a pretty wild They're involved in all aspects of municipal Specifically though dealing with highways and roads Waste waterways treatment Deal with regional housing Deal with the work of the planning commissions Um, we're all the different aspects there economic development grants Um There's there's a new northern board as a regional commission that that has uh grants That that we can apply for that deal with specific things like town garages uh recreational trails Just amazing stuff brown, uh that brownfield investigation If you've got any buried tanks or any kind of contamination issues They bring the consultants to be able to deal with that They speak FEMA So they have all the forms and you can assist in preparing the kind of things that you that you're going through Maps big maps little maps any kind of maps that we need They get involved in land use hearings with planning commissions Flood Flood mitigation flood management Um solar fields if you want to put a solar field in the town They get involved in that access permits Reclassifying roads There's all sorts of things that they're involved in and and to be honest with you I'm amazed that that any one person can know all the stuff You know like somebody in your office, you know, would know all these things that vltc offers and that And that two rivers offers We pay, you know, we pay a lot of money to be involved with these organizations and So it's really good to Take advantage of the of the consultants and any information that they they can give They gave me a list under the past one to grab is It's like 13 or 14 different grants that are available For us to take a look at On a yearly basis And it's everything from water quality town bridges and paving You know municipals bicycle and pedestrian facilities municipal sidewalk repair and all this kind of stuff and there's a whole list of them Some of them anything to do with road repair culverts and whatnot is a in-kind match Some of the and some of these 50 50 80 20, but it's just A lot of information to have at our disposal for the fees that we paid to join One thing that came up they have a transportation advisory committee that meets every quarter To discuss regional local and regional transportation Changes of v-trans stagecoach Planning things like that. Now we have our representative on that on that tech committee is bill hall And he's been continuing to go to the meetings But I don't know as we've been getting any kind of feedback As far as any of these programs that are available So we might want to take a look at doing something different there And carl's also the commissioner, right? Carl's Yeah So Look at something because we're not getting any of that feedback And I spoke to kelly about getting signed on to the newsletter and have a regular newsletter For example, this breakfast, you know, I saw this in the paper And usually there's a notification that comes from Through the through the newsletter or through another notification that these events are happening So I want to make sure that we get those notifications of that newsletter Well, maybe maybe you could reach out to bill And maybe just establish a time that he could come in and maybe it's Quarterly or Let us know what's going on at You know on the transportation and advisory committee at you know, two rivers I don't know if it's one of those deals where you have to be involved in the town government Beyond But anyway, yeah, so we get some feedback because they they go they deal with local state and even federal legislation They ever represented it's hanging around Thank you push legislation through Very informed And they will come in and do a 10 minute dog and pony show For the select board Any questions we have or just to give a general overview of what we're paying for All right Any further discussion on two rivers? All right select board meeting minutes from April Eight They see anything or not to entertain a motion to accept the meeting minutes of April eight So move second all in favor Any other business before the board that anybody wanted to ask Ordinance or Junk No, we have no nuisance ordinance for junk We do have so there is a state statute that talks about junk yards Which is more of a car Yeah It's if it's not a If it's well, so that maybe if it's a um A hazard public safety hazard Then it would go to a public safety officer sitting next to you or the other one Yeah But if it's if it's just junk in the yard like, you know laying stuff All right, just stuff laying around and no we haven't got a nuisance ordinance for that No, it seems like every year just about springtime usually is the We'll get out those two known properties throughout the community that we get We've never Have gone anywhere with that not a public health issue public health is what I meant to say. I think it's a safety public health issue Isn't there a state law that you don't have X number of unregistered vehicles Yeah, then it then it goes falls under like the junk yards and and Unkept vehicles or there's all sorts of different terms, but it all really it talks about vehicles or health It doesn't say if you've got you know, a bunch of wood piled in front of your house. It's all the it's all over the place So that's yeah, it's okay Unless we had a nuisance ordinance Yep Pain in the gold Ditchfield anything else come before the board tonight All right entertain a motion to enter executive session to talk about personnel matters