 Hear everything that I'm saying You can't hear what I'm saying right Margie Can you hear me now Margie? There you go That's for Jack You can come up here if you see it's available I was gonna say you might look honey, but we don't smell like we don't bite These are a lot of fun. We really enjoyed it. So hopefully you come to more of them We put these banner bunches on once a month, but this is like the seventh one that we've done We're gonna do it just like November. We've got a lot of great feedback on them So I'm gonna get started We're in the banner bunch I'm gonna mix this all up here I'll quickly go over some introductions of the team that is actually here We'll cover some banner basics today This will be a training that typically you might get on the first day of the job But for people that have been here for a long time, you may actually get something that you either forgot or missed or whatever So this is actually a lot of fun And then after we're done with that, it should take about 15 minutes or so Once we're done, the rest of the hour is up to you guys Ask any question you have and we'll do our best to answer it And if you can't answer it, we'll at least point it all in the right direction and we'll follow it So we are the banner bunch We're the applications and systems programming team We have Kimmy here Mark Tyler's out sick today And so is Carl Teresa's down on the end Lori's birthday is today I'm betting she didn't want us to sing to her so she avoided this I can't see anyone We didn't tell them that she's sick so at least we kept that for the secret I wouldn't say it I know better Lena is our administrative ninja I'm Gabriel, Gabriel Lawrence And our CIO of the college, the micro pointer So we're going to just dive right in Everything that I cover today is actually available at some banner documentation And near the end I'll show you where that's at But we're basically going to cover real basic information One of the things that's always mysterious to people that first start using banner Is what the heck these acronyms are What are these names? A lot of you might notice that I've put spading up here on the screen This is one of the most common forms you may go into Here in H.I. League we keep adding another flavor of this form All of these forms have this seven-letter acronym And it's probably as old as banner itself The banner is an old system that started in the early 90s, late 80s And it's evolved over the years But every letter in this actually means something Which not everybody realizes And once you've learned how to speak banner and then read these characters You can pretty much understand what you're getting into when you go to a form Just by looking at the name Or if you don't know if the name is for a form, you can almost guess what it would be So let's dive through this That first character there, the S for spading Is the system that you're in We have different pieces of our ERP here Our banner system And the pieces that you'll typically run into S is for students, but we also have finance You typically start with an F G starts with general Payroll and HR usually starts with a P or an N I have no idea where some of these letters came from But this is the acronym that we use Financial aid starts with an R And it counts receivable or some of the more accounting forms Start with a T The second character is what module you're in This is actually context specific So depending on which area of banner you're in You can see a different set of letters And they all mean different things I've chosen to point out the student ones Because that's an example of a walk-through here But if you know what that second character means You can kind of guess what piece of functionality May be in this form The P in spaden is a person So it's the person information screen So we already know that we're in a student screen And a person information screen There's other ones out there A for admissions, C for catalog H for academic history There's many more for student even I couldn't put them all on the same screen here There's a lot of them in there The third character is the form type And it kind of tells you what the functionality Is going to be in that form What you can expect to be able to do In this form and banner In spaden A stands for application It means that we can enter information We can change information We can work with some of the functionality And banner At other schools I've heard them refer to the A As administrative What sort of form that is There's other forms Some of them start with an I or a Q Those means that you can look up information In those forms, you can't change anything there I don't know why they ended up With two different sorts of Actions for query or inquiry But they're both in there R stands for rules So different areas Allow you to set up ways that the banner System will function And V is for validation table Most of you won't actually see validation tables Right off the bat But you may notice that occasionally Those are where we set up our codes Those are very specific to the way The banner works here Usually that's a more technical level Of banner In spaden we already know we're in student There's a person screen It's an administrative screen That can change information for students All their personal information The last four characters tells us It's more of an abbreviation Of what that form actually is It's more of the form's name So IDEN is actually Identification It's just sort of that We're able to change the Identification information For a person, for a student We can enter information there Some of the other examples that we have Are Through a validation table up here GTV is zip-c That's where we set up our code for the entire system It's a general form It's a validation form The T stands for table Employee Their main forms is PMPL PEA Payroll, Employee, Administrative Employee form Sodoms is a typical one for admissions It's a student form It's the application Administrative form So once you can start reading these You can start telling Where you're at in banner Tell if you're looking at student information Or accounting information If I'm in this form I can change anything Or if I'm just looking stuff up Then often you can just Guess what the form is by that last four characters A lot of schools End up coming up with their own ways To pronounce this as well And for those of us that Have worked at many different institutions Every school has a different dialect of Spanish You never know what that sounds like So we all say suspension So chat chicken All the other crazy forms What do we call it Chat Tater Chat Tater Any questions on this I kind of raced through that But it's fairly straightforward Once you understand what those characters are Eventually the future versions of banner I think they're going to start moving away from the system They'll start becoming a little bit more descriptive You'll be able to almost Google What form you're looking for What for person information They'll start hiding these actions But for now, knowing these actions Is very important So I'm going to dive into the toolbar And just kind of the layout of a banner screen I've got a couple slides on it here That give you a couple of images and whatnot But I'm actually going to dive out into the banner So we can walk through it together Alright, so this is our typical banner screen I'm going to develop an instance here Detest and I'll be using my own personal information here Hope you don't mind If you see anything Private, you're started by And all that other stuff But this is when we come into banner We're at a main menu We've got all the icons at the top And most of them are grayed out This works kind of like a sitemask Like old school web pages Where we can drill down And find the different areas of banner But most people don't typically use that Most people just dive right into this go to feel And they either know exactly The form that they need to go to They type in spade in Or you may not have known You can actually search through these fields as well If you click this Icon here It'll pop up a query form And I can actually search For any of the IDIN forms I'm going to use the hockey It's control f11 Does that work? Hockey is not allowed Let's try this Well, that's lovely The screen is not really set up for hockey very well The f11 would have run a search And I would have gotten spade and pp There's a few other IDIN forms Out there You can also search Off the name You can look for person information And use your wild cards I understand that the description is actually case sensitive But you don't remember Whether or not it's up to case or lower case Try a lower case Or try a weekend off Let's try this One other thing to notice Is down here at the bottom Right now it's telling me function key not allowed I don't fully understand what that means on this But whatever I'm hitting To try to get the search to run Isn't really happy with me Typically the hockey is control f11 Right? That means that hockey is not bad Whatever you're trying to do Interesting So this is a good screen to Search from You work very well Knowing that you can get out there And search for forms usually helps out There's a lot of times I know I'm looking for Some sort of code Or some sort of validation table Or what not to make you go there And search very quickly And try to narrow down what I'm looking for It doesn't work in that screen The icons don't work on that I don't know why Up here at the top now Some of those icons are turned on And some of them are self explanatory Some of them not so much Just like any other system Whether you're in Microsoft or what not You can just hover over any of these And a little message will pop up A tool tip that will tell you what it is Most of them make sense Especially if you've been in there for a while But the first time you're in there That might be a little correct answer I'm going to put in some information here This is myself When I put in an ID up there For a confidential person You get this warning up here And that's a great indication of this information Shouldn't be just stuffing an email And mailed out or giving out to just Anywhere in person If you're a student this is a great indicator You need to keep that information quiet I'm sure you have policies and procedures On how to handle that when that happens This top section that I put my information into Is often referred to as a key block Key blocks for gathering information And then when you go to our next block It'll pull all that out of the database And allow you to do things with it That icon that I would use For going to a next block Is right here Next block There's also a hot key for it Control push down Going to our next block Pulls up all of my information That's me I can navigate through this form by tab Occasionally some forms have other strings behind That you might not see right away Again we're calling those blocks Control push down to go to the next block And more information will come up A lot of times if you don't feel like You're seeing everything you need to be saying Or you know that there's something else It's always worth trying the next block Here we can go through here There's different functionality You'll notice at the bottom as I click It's actually giving me information About what I'm looking at So say I made changes here I'd want to save that The very first icon right here to save And for those of us that have been around a while We recognize this icon because it's used everywhere It's a three and a quarter floppy disk Which no longer makes sense in today's world But that icon's become the international standard for saving The next button here is rollback And rollback might not be very intuitive But what that means is that we can get out of this block here And go back towards the block We can go in and put in somebody else's information here There's an icon for inserting a record So if I wanted to insert something I can click that and it'll give me a nice blank line Of blank information to start typing in I can delete a record or remove a record So I can delete information that exists on someone We've talked a little bit about blocks Or I'm sorry these are next record And previous record Those don't do a whole lot in some forms It's very context specific More like when you have a big list of information You can go up and down the list A lot of people just use up and down other people Here are the blocks Previous block and next block That take you to the next tab Or the next screen of information That I just exposed by SSN Now there's query information Queries are really important for data They're very important for large bits of data We actually go to a query screen where we can search And it'll show a little bit more about that This may not be the best screen How would you try a TVS VGI? That's a bunch of colleges That's a good one That'll give us a different screen too we can look at STVS VGI So I know that this is a validation channel Because it would be student information These colleges with student system And STVS VGI stands for source and background information I don't even look at it I know from reading data all the time Exactly what that means up there That's a great idea Yeah because you can insert it When I come in here It actually says I'm in query mode So I don't have to enter a query I'm already in a query right now And I can just type something So I want to see if we have any information From our client because that's what it's got So I can put an NT code there And then execute my query And it'll go out to the database To find any information that starts with NT Except with our wildcard on there Here's a question that I hadn't thought of before Everybody knows what the wildcards are right? We're searching Raise your hand if you don't And I'm going to single you out I have one There are percent symbols Which means Let me do that example again I'll enter a query I'll put an NT percent here What that means is that it's going to grab Every code that starts with NT And any number of characters after that Whatever they are it'll just work as a wildcard If I run that There are only two codes in our system NT Montana College MT Which is my alum Or MTH000 Montana High School If I wanted to Find just a specific one And I didn't know what the characters were in the middle But I knew it ended with a one The other wildcard you can use is underscore And that means it's a wildcard For one character So I'll put NT underscore underscore underscore one And I'll get that one row Does that make sense? Those are pretty much the two wildcards you can use Percent and underscore I don't know if there are any others So that's what those are Enter a query that allows me to start over Execute a query that will find me If I don't put it in anything It will bring back everything Cancel a query If I come into this form Let me go back out And I'll come in STB, SPGI It's not really an intuitive button But right now I'm in a query I can cancel it And this is query cancel And that's how it does for you A lot of people think that if I'm running a query And it's taken forever I can get a cancel query And it'll stop it That's not the functionality it's provided It just gets you out of query mode in your form Alright Well see I just learned something Did you learn that? Yes Because I thought it would stop my query And save me my life from being And a lot of times if you're In a form and it's not the way you expect Look down there at the bottom If you might be in query mode or you might be out of it If you expect to be in there And then you're oh I've got Enter a query at that chance And it'll start to even the way I expect The next icon in here is view send message That doesn't do anything for us So there's a messaging system Inside banner it's like instant messaging Like your Google Hangouts Or an innocent messenger It's ancient It doesn't work very well I don't even know if we've got pieces of it turned on We all use Google Hangouts though Yeah We have a print button I'm not sure how many people use this It basically does a print screen It'll send that screen to a printer And just spin it out There's probably other ways nowadays That you can meet that functionality With a snip tool or windows Or a print screen Or copy or screen it to a word document But if you really want a paper copy Of what you're looking at on this You can click that There's two more icons That are grayed out They refer to BDM Who knows what BDM stands for Banner document management It's basically a paperless office Sort of tool that we don't have We use laser for sure So that's the same sort of tool There's an icon again for messaging That we don't use One for fine grade access control That's not really going to do anything for us here One for multi entity processing That's more for schools Or for states to have many, many different schools In the same banner instance Like Texas has 22 schools All using the same version of banner All the same database I think Colorado's a similar one They call it multi entity processing We're the only institution Inside this instance of banner So that button really doesn't do anything for us either Online help is very useful If I click online help What it's going to do I've got to make sure I'm sharing this screen Is take us to the elucid hub I'll talk a little bit more about this in a few minutes But what you want to know Is that this is a great place for help And I'll dive into those when we're done with the icons Let's go back to Oracle Where's it at We're all up here for supplemental data As we go through our back to base And I project and start using supplemental Data engine more This might become more informational But really all it does is tell you If there's information on here It's not delivered functionality It's something that we're supporting here And then there's exit Which does exactly what it sounds like It exits you out of the form And if you click it again It'll actually exit you out of the banner Or not you actually want to exit And you can see yes or no So the cool thing with all that Functionality up across the top Is that it's also duplicated In the menus at the top Whoops, I got a typo there So all this functionality Is also available through the file And view sort of information There's a few pieces I want to mention though That you won't get through icons The first one is in file You'll notice that I've been to three screens You actually keep some history there So if you know that I went to a form about three forms You know what I can't remember what that is You can go here. It's also a nice shortcut To date to forms You can go very quickly from form to form What's up Dave? Did you know you can scroll back and forth Between the forms you've been in In the go-to as well Can you? Dave, I'll show you that Up and down arrow How cool is that? I didn't even know that Inside the go-to You'll also scroll through those Does that save across sections Or everything you start from? The file I know Has a limit of ten Then it will keep track of the last ten forms I don't know about this This might be the same Hopefully that's something That we didn't build here Another thing to note Edit copy paste view Just like you would see anywhere else The options are context specific When I'm in a form It'll give me different options They're often related to this If I'm in an application There's often one for making a decision And taking this to that form Or going to work with their high school information Or that sort of information A lot of times it's worth looking at What those options are Because you've highlighted functionality And you realize you're missing Block, you've got those buttons All these existing buttons Tools This is also the way To get to that document management And workflow We don't have document management But we do have workflow We just haven't ever turned it on yet Workflow is a great tool For automating the way A business process works So if I know that James is step number one For an application Then he's going to manage the family Financial aid office We can build workflows That control that flow of information And make sure people are aware of what's happening We've never really used it here But it's something I'm always willing to look into It's a perfect tool We seem to really believe in this product We're starting to build more and more Of it into everything across the planet There's also help Help has a couple of features in here That are kind of cool For those of you who are more technical And more information about the field that you're in Most people would never use that though Help all fields is similar It tells you more about the database Behind this screen You've got a calendar And a calculator which Is hopefully useful to you Maybe I don't know And some forms allow you to extract data But I don't always recommend that It's in this situation We're going to go along here And extract the data But it does have its time in this place And there's also about just like everywhere else And this will tell you the different versions of banner That we're on This is good information though When you're looking for documentation I need a user guide for banner But I don't know which user guide we use For students I would go to 8.9.3 user guide Just like we're using anything in Windows Or Microsoft or programs in general The About gives you good information about it One other thing to know about all these All this functionality that we just went over Is that we've got a set of hotkeys So there are about 35 different Hotkeys out there in banner Many of them Have been used over the years Who uses hotkeys? A few people I think over the years we've kind of shifted The training people to use the icons A quick sort of method to get to this But just like with Windows With ctrl v and ctrl c And ctrl x This has functionality as well There's about 35 hotkeys That are out there I'm not going to go through all of them But I do want to show you where you can get All of that information It's out here on the band docs And I'll cover what this is in a minute here There are banner user guides And Theresa is actually Built a nice cheat sheet here That tells you what every Icon is And it does Probably a little more descriptive than I've come over here It also lets you know what the hotkey is For those I'm not sharing the screen I'm not sharing this There it is So these are all Of the cool functionality that's out there And on the second page It's just a nice little cheat sheet Of what all the hotkeys are The thing to know about this List of information here For those of us that have been here a while And really like our hotkeys We've found about two-thirds of our hotkeys Are the way that they're actually delivered by a lucian But a third of them, for whatever reason Over the years, we decided to change We're kicking off A back to baseline project When we have kicked off a back to baseline project And we're going to start taking a lot of the functionality We've built over the years And start changing that back to the way That it's delivered by a lucian A lot of times we've provided that functionality And assistance to the system Over the years and it has developed that functionality So this is one of the very first things That we're going to take on We're going to take this list of hotkeys Back to baseline So for a third of these hotkeys If your brain is used to hit and shift f6 To duplicate a record We won't do that after Saturday Saturday we're going to go back to baseline On this list and the hotkeys will change Another example Is people that are used to hitting f4 The baseline way to do that is People queued Very different So for those of you that like hotkeys Print this off, put it next to your desk And be prepared to be very angry at us Next week Because it will break your brain I know when I came from another institution To use baseline hotkeys I came here I couldn't use banner for a few schools My fingers knew the buttons But they no longer matched up with the system Hopefully this isn't too playful So we covered the toolbar Covered the hotkeys Again they do produce the same thing All the buttons do And they will be changing on Saturday Now I'd like to cover for a couple of minutes Where you can find more information About the answer Because everybody is constantly Asking us questions and I love answering your questions A lot of times There's more than one right answer That's not the right answer There's more than one right way to find the answer And I want to make sure that everybody Has all the tools that they need To get as proficient as possible On banner So our banner homepage You can find information on that About our maintenance weekends About once a month we have a maintenance weekend Where banner may not be available Saturday morning Or even longer For real big upgrades There's information on who the experts are Across campus There's information on What else is out there? What version of Java one That sort of thing The Band-Ox Which I just kind of glossed over a second ago Is a great place for information To go back here Out on the groups The G drive There's a folder called Band-Ox If you don't have access to the Band-Ox Let me know We need access to this as long as you're Set up as a banner user Out here there's not a whole lot Of secret information We keep all the documentation On the current versions of banner We try to keep this up to date But occasionally we fall out of date We keep information on here On the next versions of banner That are coming out for release guides We also build some of our own user guides We have information on the banner bunch All of these presentations that we've done Are available on here To be a walkthrough PowerPoints again We also ask our steering committee If we keep all our meeting minutes out here This is a great place to go The Basically the training that I'm giving right now Is actually the banner general getting started You can actually come out here And I'll share the screen And you can walk through all the information About banner Getting started Out here in all about forms It talks about the different acronyms And it gives every single Permutation of those characters That you could want to know about So for those areas that we're covering In the slide like the HR one You can see what all those characters mean It talks about the hot keys It talks about Some of the tips and tricks That they've learned over the years On how to use banner This is a good document If you're getting started with banner Or sometimes it's a good document It's a separate It's like 3WCR manual But it is one of the data that you occasionally Especially if you've got a correction This is often where you have to see The source of every expertise Is out there on the system The other place that I'd like to show you Is the Ellucian hub So I had clicked on the online hub In the banner And it brought me straight to the Ellucian hub I want to show you what that is And what you can get out of it I still have it up here So this is provided by Ellucian This is really a place For all the information that you would ever want On their products If you have not been out here Or set up a user account You can sign up for one They send me an email asking if you're an employee And I said yes and they let you Once you're set up Oh man I don't think I know what user name You can get in here You can get in here And go to information On one of the areas we drive people to Is the e-communities The e-communities is A user form It's a place where you can go And interact with the banner users across the world And it's actually Become a very vibrant form For those of you who've been around With a banner for a while That used to be the Ellucian Commons If you remember that It wasn't usable It was hard to search for information It's really tough to use The e-communities is very different from that It's super easy to use There's tons of information that's easy to find In there And there's a lot of people in there Interacting on a daily basis There's even a bit of gamification That you can get points on Yeah, can do it I used last house I don't know what it is You want to sign the package? Come on up Thank you Another cool thing to know about the e-communities Is that recently I've become a little more active in that community I've become part of their customer advisory board So I have a direct line to the top Out there So if you have feedback on how the e-communities Will work better, let me know I can let Elluci know directly And a lot of our feedbacks Actually didn't make any of that So when you go in here Most of you are just going to end up wanting To have one thing in the e-communities And you can request different apps Out there You click on this It allows you to get access to the e-communities Maybe the support center Maybe downloading information That sort of thing But most of you Are only going to use the e-communities Maybe the support center If you want to really dig into the way the banner works This is taking a while, isn't it I don't think it's real happy with me There we go Kevin doesn't get any access Kevin's not allowed to have a lot of this The support center There's ethos, there's software documentation When you first log in here You'll have to ask for The e-communities And that's the one that I want to drive everybody to So it's misbehaving So you can see in here My buddy Jamie Batten Is putting out a lot of information about Whether you know about things or not You can search for anything So if I live in HR And I'm just concerned about ACA I can just search for ACA And it'll bring up every conversation people have had About ACA This is a great example because When I was first getting into the e-communities HR asked me a question and I said ACA and their answer was In the top three That's pretty amazing Any questions about this This is really cool, I'm trying to drive a lot of people to it It's really useful here I was having problems With the Secure process So I went in here and just searched for Both the error message that I was getting On an alpha file and then also Just the actual Prompt that you put in to run the process And then there was tons of information Tons of information Other people that had the exact same error How they solved it That kind of thing And even though almost every school that has Banner use is in a little bit different way Most of us run into the same issues Every day And everybody had to start doing that So we're not alone out there In the banner community it's really funny They're all willing to share information A lot of times they're even willing to share code Or tips and tricks they've learned over the years This is where you find all that Out on elucian.com There's also A link to that, that support center If you go this way There's also a lot of training That's available out here They've got all sorts of training On everything you could think of We can sign up Kevin for things They have webinars And you can watch anytime A lot of times if you start getting an email You'll find out when you're actually going to have to participate In that Whatever you want to learn We're also getting access To what we call the ODSL The online demands subscription library That'll give us There's free access to any training that we want I don't know if there are limitations to that just yet We're just getting it set up right now But I want to start using that a lot more So we're exploring different ways that we could have Maybe weekly boot camps Classrooms Or hand out the user names As much as possible Get people in and training And making time for training as much as we can Especially if we do this back to baseline project And we start trying to get back to a lot of Baseline functionality or user functionality It's not being used currently I think that training is going to be really useful There's conferences I haven't touched on that Elucian Live is a global conference That just happened in April A lot of people from across campus I recommend that to anybody Who's using banner It's a giant conference It's a little expensive On the lower end of the spectrum Is the Northwest Elucian users group That's a conference that's actually going to be In July July 13th through 15th I'd say lower end as far as cost As far as value Yeah That's actually going to be a forced growth So there's a driving distance to here this year And the registration is 100 bucks And I believe they've even got on-campus It's at Pacific University And they'll have on-campus housing Yeah, you can stay in a dorm Like when you're in college Put that little ticket below Is that right? Anybody that's interested In the Northwest Elucian users group Ask us Michael and I are actually Trying to post it next year That may or may not happen Let you know as it develops There's also a conference That Elucian puts on called Elucian Learn or Elucian Training Days A lot of times those are a little more technical But if there's something that's attractive That makes sense for you, I'd recommend it Absolutely, I can't emphasize training enough And of course the banner bunch We are always available For any questions you have There's a lot of staff across campus That have expertise in any areas We're not afraid to ask questions In any issue here We're all in this here You can get a hold of us, we have an email address That I'll put up at the end of this You can call our main member You can just pop into our office I'll put up that too Alright So now this is open to you guys I went a little longer But we've covered a lot of information We've got probably about 5-10 minutes That's a few things we'd like to ask Feel free Okay, how do you print a class list Other than print screen And then scroll down a little bit more From the rest of the screen How to print a class list So I'm assuming that You're doing this for me Being an instructor or an industry If I need to cancel a class Or if an instructor pops his head In my office And real quick I need a class list So I'm not really set up to demo this But I can show you if you come back to my office Okay There is in banner self-service Does everyone know the difference between self-service And what I just showed you, IMB I'll cover that really quick If you have questions IMB Or Internet Native Banner Is what we've been training on today So this administrative interface Is very Kind of clunky Maybe not so intuitive But it's very administrative The focus of admissions is heavily The focus of any training system Faculty will never know A student will never be in the system Because this phase of the database Is meant more for the functionality That the administration provides The other phase of banner Is what we refer to as self-service Or you may know it as WebRudder If I go out to linbadge.edu Yep, there we go And I go to WebRudder This is more the public Face of banner There's a lot of information out here But there's not a ton of functionality This is meant more For people that need to go into the system Without any training It's a little more intuitive Hopefully This is meant for students This is meant for faculty Who want to get a class list That sort of thing In here If you have access to faculty self-service You can go To grab a class list And actually print that out You can copy and paste it to an Excel spreadsheet If you wanted to, but be careful of FERPA Or you can actually click the link To email every student in that class Or you can email people in the picture You can drill down to the students' information And see their phone number So this is where you would want to do that So I can do a little bit more training on that After this Now that's your question This is a great spider Any other questions? Yes, sir We're going to see how it has been Sometimes we get Students will call in Again, log in to the email And then we can discover That there's something wrong So then we look at the banner And so It's also a wrong banner Then My response is They should call admissions So that Admissions Would initiate I feel a Workflow That all things Further Would appear to be changed So is that It's either to go by or Your question is If you get a call at the help desk And you find that somebody has incorrect information On their record Where to send that to Like a birthday Instead of me Making the change in the banner And then Maybe even making Well sending emails To the IES department To change the email database Better just to Notify or have them Contact your admissions All the Processes So I'm looking around to make sure I know who's from admissions here Jane is here, Debbie's not behind She's here as well I don't know the exact business process But I think that's a great assumption I believe that's probably true Because we could change it Debbie would take care of it So I think that's probably a correct assumption But you also need to take it Considerationally might be different So that's why she probably asked Because I think She knows how to handle it That's my feeling as well that this needs to go to the Correct person to change the information This is probably a way that they verify That the information is correct Which we now have it right in the system And also to make sure that maybe We don't have another John Smith With very similar birthday or something like that Or they would touch their correct information And now I have some main recent Processes and certain cases We do not know that With those admissions That's a great point Is that we understand The functionality a lot of times But we don't own the data in the system We just make sure that it's available For who is the right people To own the data across the system So it's the right person and admissions To get to that sort of thing So you can always ask us If that's the right case We'll go to the correct person Also John The email database that you mentioned The SQL database That is something that I just maintained That changes to birthdays Not a fan of these Not you folks It's burned I think it was in terms of that And I don't think the birthday changes Will not affect email accurately So you have to comment too With centers We can change the birthday banner Then we have to Burn and ask if we can change the email Of course Of the program So it limits So we can get mannered correct But it doesn't affect The email aspect It doesn't have to change that There's something you have to be careful with Changing information across banner If you're not sure who owns the field It might affect somebody else So it's always best to ask the question And see if there's a proper way To do it or the right workflow To go through to get something changed That all those pieces can be caught You want to make sure the people's email addresses Don't change on them Or their passwords don't get messed up Or their passwords Or their dates of birth Actually do change And then those other systems They don't necessarily always They have births kind of a unique thing And that we use it for Default passwords here Which technically is a purple violation But we're going to move away from that eventually We've been at a compliance for about 10 years Any other questions We've got maybe another minute or two One more question Anyone I really want to ask a question So kind of detailing On that I've been Look up information Is there a way To just look up And not be able to change Anything Like I noticed that The A means applications And you can enter fields Which you use a different letter To find the same information But not be able to change it So let me kind of repeat Back to what you just said Most people Have access to forms Like spaden Or swine But your access You can have two different types Of access to that form You can either have query access Where you can see the information in that form That you can not be able to change it Or you can modify access Where you can't get in Changing the information Those are two different types of access And not always know what kind of access You have to a form If you're trying to get into a form Where you need to be able to change the information That's part of your job And you have the information You'll need to know and all of that But you're not able to We can run that up through To reset just to check What your security is Your access And if it needs to be escalated To modify access or something like that But there's a process for that To answer your question Sort of I think it's more about I don't think I need to Change anything And then frequently I need to Do you have access to that form Where that's just the same Yeah I mean that doesn't That certainly means you have a data Anybody can save You just might not have a data You just might not have a data What about P-PROD? That's a good question Do you know what P-PROD is? Okay So we've got several different Instances of Banner PROD, the ROD is our production database That's where all the business on-campus Is done, that is our source of data We have other instances of P-PROD Which is actually a copy Of Banner from last Friday That allows us to test things On-the-fly, we can see what information It looked like a few days ago And see if something changed in an unintended way What happened Most people tend to have the same Access in P-PROD as they do in PROD In fact most people have the same Access across all the instances There's other instances There's DEVL, DEVL There's D-TEST DTST There's one called TEST Those are used more for development And make sure we understand functionality They're more like sandboxes I'm willing to explore giving people Alligated access in there But the thing we have to be careful of Is that we also populate those data Since we have data for the production instance So we have to be careful around For fun and education So is it the And I think this is what you were getting at If you're concerned Of messing something up By going into a form that will allow you To make that You could go into P-PROD And if you accidentally mess something up It'll be fixed next weekend anyhow So just for Like if you're looking something up Or you're worried that you might fat finger it And wipe The whole campus out P-PROD's a good place to play P-PROD's a good place to play You give us a call if that happens We're gonna know it In like four seconds Let us know anyway Alright Well let us know if you have any other questions We're always available Make sure that people understand that it's not a problem To come to us, you're not modeling We're busy folks like everybody else But this is our job To make sure that you have the community you have Sorry There's always Cause I mean it's just You know the constant I'm thinking about Java updates Go ahead and do them Really I'm really on top of now that I've got a handle on How that server is set up And everything Usually I will find out about the Java updates And have them in the server Before you will see it on your computer And if you do see it Go ahead and do it No, just do Java updates Not anymore It's more the opposite of that nowadays If there's gonna be a problem So we'll try to find a way to protect it Actually So if you have any update Update Alright Here's our Email address You can email that, it goes to our entire team Send us anything we've got And then also this link down here is to our YouTube channel So you can go out to LECC media And watch all of the entire banner bunches I think we've only got three of them out there right now But we're gonna try to get another one Talk about a fun afternoon Yeah And once it's over Thank you very much guys I mean