 Hopefully we can not be here all night so we can all get home before it gets any fog gear and the roads freeze Jim Hogue is here. You had a public comment. I don't have one unless a certain topic comes up outside of my mouth I was just going to answer I Every other town that seems it's interested in the mandate. They're having a meeting tonight a mask mandate They're all meeting tonight, so I thought well maybe there are people who think that that's going to happen here tonight So I just came in case it did okay. No, it's not on the agenda No, I didn't bring your did you bring your mask Jim? Did I bring it? I? Brought it. Yes. Well the question is It's not on the agenda, but would you like to since you're here? You want to make a comment? Yeah, as long as you're here This is the fine. I mean I had I have a lot in my head that I would Answer if people were coming forth, you know, yeah, we're not If you want a public comment, that's fine. I I'll switch everything and just say that since everyone in Calis seems to be So cooperative about the masks I'm finding a Silly thing to go forward with since people wear masks in those buildings anyway when we when requested and I have five Over five pages of documentation in my pocket to show that They don't work But that this isn't I don't think a good place to get into that and we don't need to waste the time Right on it. So anyway, thank you Okay, thank you for Expressing your comment. I'll keep my guy my keep your eye open my eye open for the front porch from the thing on the night That has nothing to do with anything. Well, it has to do with the fire department Yeah, just fire department stuff. All right. Good to see you. Glad you're well. Bye. Bye. Oh Digital All right, so I always knew the John wasn't real. Okay. Yeah, he doesn't look real there does it? Thanks. So I have a suggestion About the process tonight I Would suggest That we look at all the line items except for ones dealing with salary and I believe Salary related to personnel we could go into executive session at the end of the meeting To have that discussion No, does that work for everyone? All right, yeah, I'd like to I'd like to discuss a real estate matter as well while we're in executive session Okay So I'm gonna go to It'll be very brief. Okay. I'm gonna go to the budget that is right here and Mark and I met with Sandra and we reviewed everything line by line and There's some things as you know that are set. We don't have a lot of control over it such as workers comp and various assorted dues to different things so In looking at this Legal fees are about Seems to be the right amount of money In FY 21 we did spend 12,915 and only budgeted 10 But we seem to be in pretty good shape so far this year FY 22 Um The audit amount We bump that up a little bit based on the contract Website education training copier maintenance Mileage and miscellaneous is anybody having all issues with that first group I Sorry, yes, is everybody good with that group John Sharon Rick? Yeah, okay. Yeah. All right Land records Digitizing land records, I guess That contract ended there are still more to do But we could use some ARPA money to do that To find to finish up the books as we all know the vault is very short on space and Jeremy's been working to Make things better. He is suggesting some additional shelving storage for the vault At a cost of ten thousand dollars, which would not be eligible Under ARPA. We don't believe Jeremy did you I see you're there. Did you have any comment on that line? Jeremy I have I have No, I that's the cost of new roller shelf and a new plat map storage and it's something that we would be Pretty much good to go with that for many many years to come Okay Here you come here. Yeah. Yeah. Yeah, so new shelf new flat map storage and the contract Can we just restate what the contract was for and it was It was for right. It was for digitizing That we did over a period of three years and Just yeah, Jeremy for it just for the record for Katie's notes and for the record What did we accomplish and where are we leaving off in that process? So for that I believe that they Digitized The entire card catalog we have And images from book 20 from 2011 to current all of those images are also Indexed in an online index that is that is Comprehensive where you can find anything that you would Be looking for that's in the records That's my understanding so we have going backwards. Are we up to like 1940 or something with digitizing correct It's like 43. Yeah Go ahead No, so that means a 40 year search and quite a bit in addition can be done Digitally and remotely at this point, right? Yeah 40 years search. Yeah That's correct Okay, does that answer your question Sharon? Yes, it answers my question it answers my question, but more importantly Katie you've captured that for The the public to understand why we're Taking a pause. How far we got I mean the 40 More than 40 years substantially more than 40 year Important timeline to capture right and we're looking to finish up with that doing all the land records using ARPA funds So that could be in the minutes, too Okay, all right next follows is what the listers have requested for their budget They have not spent historically the full Wages and we did talk about that FY 22 the wages year-to-date are 3070 You know we could look at When we get down to the finer points of things we could look at that if they haven't historically Spent that much money. Maybe we don't need that much money in that line item But that's just a little note Everything else seems to be about on track. There's going to be a lot of training that are going to have to do I understand That there's going to be some changes in NEMRIC and Different areas that they have to get trained on so we I think we want to make sure we have enough money in training Audit, this is the town audit. This is the one that NEMRIC does for us monthly Not to be confused with the professional audit, which is up at the top of this budget at 15 Five I think Town report elections So I guess I see 500 being new Jeremy is that because The Secretary of State's office or the state or somebody paid for mailings previously when COVID was in yet believe that's to reflect the cost of post-ish it gets just the The fact that we have been mailing ballots to everyone. Yeah, and It's just an increase yeah and last year the Secretary of State's office of the state Reimbursed us for those mailings Because of COVID but it doesn't seem like they're gonna be doing that going forward. I think it's everything I think it's everything but local elections, so I don't believe that that includes Town meeting yeah If they do that, but there's no guarantee they're gonna do that I'm just wondering why didn't show up in previous Because we didn't we just didn't record it. Yeah, I think that we didn't yeah And the 1500 we went over In our discussion with the treasurer we went over, you know that that number is pretty low Why is it low and and kind of verified that it's a good number? I don't know Jeremy if you want to comment on that or in other words, it's low compared to a Couple of years ago, but in terms of the amount of active election activity it makes sense Well, I when we when we talked to Sandra it was based this 1500 is based on FY 23 there would be an election In November Yeah, I don't I don't really have a comment I we chatted about it and it seemed like a you know good to stick a little bit extra money in there just in case So two years ago. We had this The 6400 right so that was a big election year correct. So I mean are we coming into we're coming into a mint season so that was FY That was FY 21 21. Yeah. Yeah, that was FY 21 and that I think was in part That was a presidential Yeah Recording in progress Thank you. Okay general office Nemerick Everybody see that IT disaster recovery. This is our bees work Our cost is seven twenty nine a month plus three thousand dollars for If something happens and they have to come out and do something with a computer or Whatever, and then I'll let Jeremy speak to this dot gov email addresses That's the big that's that's the big chunk dot gov this is basically my creating an account or all the select board members The treasurer town clerk the Lister's the zoning administrator Katie so that we would all have an outlook account and This for a number of reasons including just being able to Hey, you know Holland can do some stuff there in terms of Spam mail The the ability to recover accounts if he says an email, you know If you lose your password right now on Gmail, you're basically out of luck and that is just it's the cost of having all those accounts and And the one-time fees to migrate everybody's emails over the other issue sometimes that comes up in terms of Discovery if we if the town is involved in litigation and there's discovery It's difficult to go into all of the one-off email accounts that everybody has this way It's a little more easy and it's a little more centralized So that's I would say that would be my comment for now Yes, thank you Jeremy Would we be if we move to this Environment an outlook environment would we be cloud-based? Cloud-based Outlook I don't know the answer that question But I do know one of the nice functions would be the ability to share schedules it would link seamlessly with our Website, so you would have all those all the meetings on the calendar. You could set that up to be displayed in your outlook There's also team meetings other functions that are helpful So at the risk of being accused of being a lot I'd I used to use outlook I know about outlook So I imagine then I'd have to have an outlook license on my computer and there's a cost there And we all would and there's a cost there Gmail is free we frankly This is not necessarily the reason not to change, but we have not had any issues with Gmail in terms of lost passwords in terms of You know, no one's done it perform the records request But my Gmail and every other select boards Gmail is a dedicated Gmail for select boards If they want every single thing on that Gmail they were entitled to it have it everything but my password I See this as an unnecessary expense I just don't know where this is coming from and I frankly I don't want to go through Yet setting up another we went through this already. We just did this it seems Setting up these Gmail accounts once and for all. There's we have calendars. They Yeah We don't it doesn't make sense to me. We don't know. This is a need a expenditure Um, I think we should learn more about it. John. That's why I asked a cloud-based question I mean, we're all used to an old world where somebody came around to your computer and put things on it And outlook has a cloud-based solution. I'm not familiar with it um I don't use it But that's not and I don't like it, but that's not a reason not to switch. I didn't want to switch I don't like a Gmail either, but you know, we all get over it. Um, they all have cloud-based Right, right. Exactly. I think I think I think we just need to learn more and and make an educated decision before we dive into a shift The one thing I would love is if we didn't get all that junk mail Um, so a couple couple things I just want you guys to know The lights here keep flickering So we could lose power and if we do we're done basically Unless frickin mark and I want to go through the rest of the budget the art in the dark. Um, secondly, I already have outlook How is this different than the outlook I already have? You'd use the outlook you would use the outlook you already have It just would be You'd have email you'd have one more email account Yeah, which I don't really want one more email account. Thank you very much. Um, I have some questions and Jeremy, I guess Somebody has to find out the answers because I don't think we can just do this without knowing more one is Outlook is a Cloud-based system that requires a centralized server Does this mean the server would be in town hall? And who would maintain it? Is that part of the $3,000 annual or the 1600 $3,600 annual cost? um The second question is What happens to all the email? What happens? Is there a way to have email that let's say comes to Our select board our current gmail accounts redirected to the outlook account So that we don't have to have yet another account that we look at because constituents will email us at the callous select board By responding to prior emails And we don't want a situation where we have yet one more email account that we have to look at So that's an absolutely. I think key transitional question of some importance Uh, you can check on it, but there isn't I don't agree that there's a problem with passwords with gmail If you lose your password, then you can request to change it um But I think the other reason Maybe to do it, but I don't know this is our Um select board accounts have been phished. I have now received several emails one of which unfortunately cost me a little money Uh, I have been received several emails from our august chairperson requesting that I buy her $400 worth of apple Cards cards, and you did and I did in one case, but um, you can usually tell though Yeah, I know now I can tell but at any rate, um Is the security any better with dot gov than gmail? And if so, how little how, you know, are we going to be any less vulnerable? And finally is the spam Uh filter with dot gov any better than gmails, which is customizable and pretty robust So those those are at least are the I agree with Sharon We need to know more. I don't know if other members of the board have or have questions on this But I think that we ought to centralize the questions and find out the answer. Yeah, I think we need more answers I don't know what is driving this If it's being suggested by Somebody in the in state government is suggesting or pushing this or vlct Um, I agree with all the other comments. I don't really got one which is What are the other towns in the senate? Can I have a clarifier? What are the other towns in the vicinity doing? It would mean something to me if we were an outlier going with gmail and most towns were with dot gov or convert the converse Um, I know marshfield is converted to dot gov And I like I said, I don't know what the driving force is for this if maybe there's some chatter on The town clerk listserv group As to what is pushing For this change. I mean I'm not excited about having to have another email account Um, as mark said He'll lose your password. You can ask them for a new one So I guess I guess what I'm hearing from the board. Jeremy is we need more information And can you get more information and clarification for us? I definitely want to know what the reasons I mean, I find the gmail just fine I mean, I don't really care as much what towns around us are doing I mean, they can still get close through our gmail account email address I don't know why we would have to have them In our calendar so much doesn't I use out look at work all the time. I use out look too. Yeah, it's not. I mean, I what we're doing I'm not in love with it. Yeah, I'm not either. Well, it's worse. I don't hate it. It's just it's okay We're a pretty small group. You know, we're five people right in the town clerk, you know, so we're not You know, several hundred or thousand Right. Yeah, I think a $3,600 annual cost Is a significant cost for an outfit our size. Yeah, and john had a further comment Question my question is this is an additional $300 annual cost I assume that has a lot to do with the licenses Um, and then there's a $3,000 transition cost I just think it's unnecessary. We set up gmail and it cost us a big egg. It cost us nothing And you know, I'm just looking at this rb tech Let's look back since we started this down this path Now we're up. We're looking at we've gone from 12 000 to 18 almost 19 000 I was upset when rb tech was at seven This is this seems to be bottomless, you know, I'm gonna be right out there And I'd say if rubin was in the room, you know, I hear that their Rb tech is going to get us a laptop top. They were lucky to have one in stock They're unavailable due to covet and all this stuff And so I sniffed around I could have gotten I could have bought Equivalent or better laptops that day At staples and at any other any number of places including online at amazon So I don't know what is going on Rb tech charges and I get it. They're a small business, but they charge top dollar for everything And you know, they they they have smaller memories in their laptops and we're paying more money. I I'm just feeling like We're getting we we're getting hooked on this rb tech path of getting more and more technology uh dependent and uh, you know, um Cliff and I used to have these debates Cliff is a techno guy and he's an advocate for all this stuff And we would have spent a lot more on technology had I not pushed back A number of times including we would or we had a comcast cable run down Moscow woods road If I didn't push back. Yeah, I just think folks we need to be measured here. Yeah, I I don't disagree with you I Live through all that too. Jeremy. Are you okay with trying to dig up some answers? Jeremy, do you have anything else? Yeah, absolutely Okay, I I would be happy a lot of those questions are of a more technical nature. I am not an it specialist I don't know about security. I do know that there's a lot of there have been towns uh, you 32 recently, um had a Some sort of incident where there were Um all sorts of information that was taken. Um, I just I am happy to get back to the board I think that some of those questions would probably be better answered By holland, perhaps he's somebody that I've been talking with Um, and I know that you know, the cost of technology is is quite expensive We have our own server for the website. We just purchased a new firewall Not too long ago as a replacement from the old one. Um But yeah, I'm I'd be happy to get back to the board on many on all those questions You know, and I mean, you know time is of the essence to get holland or somebody to give us some answers Yeah, we we have to decide is it in the budget or it's out and what I think you're hearing Is absent some compelling reason it's out So, um, I think that doesn't mean there isn't a compelling reason But we need to know it and I want to refine one of the questions Which is remember I said is is there a server that we maintain Is the cost of if there is is the cost of that service included in the $3,000 One time setup or is it extra above and beyond that? How is it it's it's like we're members fill out a filler in and out of this, too Is this do we still get Well, let's see if you'll find out. Yeah, Jeremy. I'll find out. Okay. All right water system furnace and new cleaning and I think there was The idea that you wanted to have somebody clean the town office like every other week or Something like that. Is that correct Jeremy? Looking. Yeah once a month. Oh once a month. It hasn't it. Yeah once a month and it's a a local local group 802 clean sweep They live over on George road and I had amber come and clean the office. I hadn't been clean in a long time Barbara and I've been clean in the office and probably other people, too But she came and did a really nice job and and we're hoping to have her come back How much does an hour does she charge? 35 and she estimated that the office took about an hour because I've been hearing cleaning people Are charging about 25 so 35 seems Quite a bit more but um Generator maintenance That's something that we don't have a lot of control over Um facilities maintenance That's the is that the cleaning that's that's no that's facilities maintenance. What is the phone? That's I believe that unless we get down to town hall, but I believe that is the stipend we pay to andy felice That sounds right. Yeah, that sounds like familiar. Yeah, um, do we have a year to date expense on this one? No, we don't well other than two columns back Right. I mean he gets paid a stipend a set stipend every month. So it's same. Oh, okay. Okay. So this is a stipend. Yeah telephone internet um Additional programming expenses. I don't know that we have a lot of control over telephone and internet, um What well, let's just understand whether we do This is jeremy still here right jeremy. What is additional programming expenses? Do you know where that number came from? Are you asking me? Yes, jeremy, please madam chair. Yes, ma'am Uh, no, I don't know where that number came from. I would ask, um, sandra, which which one? It's number 66 telephone and internet It's going up. It's going up. No idea I guess we'll have to talk. Yeah, we'll have to ask sandra. Thank you Okay advertising we know, um, that seems Like we need to have a little cushion there. You never know. Um The only ones that are extra really are the first first talked about really is the security system And the new file file cabinet. Well, let's just take it one at a time First class postage. We know is going up supplies are the same um fireproof grant file cabinet That's because we don't have room in the vault. Is that right jeremy? We're looking to have someplace else to store Important town paperwork that's fireproof My understanding about that one is that there was a call to be uh to have Grant files which are apparently scattered all over town in different people's Houses to have them more centralized and that would be a cabinet specific to that Yeah, well and we're working to to make that happen Now rise in um heat and electric Do we think I mean Energy prices are really going up. Do we think going from 37? to four is enough to cover the increased energy prices Sandra thought it was they've increased 40 in the last few months. So So it almost I mean if I want to put a placeholder there because I'm not sure that that's actually going to be enough I would suggest we increased last year's number by 40 percent At this juncture 51 80. I was doing that math. That's good. Okay, katie. Have you got that 51 80 for Line item 71 heat and electric katie Okay, all right software licenses Now that's interesting that that's going down All right unoffice security And this is something we've talked about on and off You know various people that have worked in the town offices have had have had instances Where they've been a little disturbed by somebody who's come into the office. They feel threatened There's no I think john has mentioned this before like a panic button But this is not That security by the looks this is when this will cover A fire system Is that right Jeremy? Is that what you're looking at this vlcg grant? Yeah, I think um, whoo it's getting windy. I think I'm not sure if this is the same line item the one I was um talking with sandra about is a Passive grant to get a fire system installed at the town office. I don't know if this is the same line No, I think this is it that one by the way What that this is it? Okay, so this um, I think it was The passive grant was supposed to cover half I talked with um The one of the supervisors over there. It sounds like the program might change and it might actually cover 100 percent of the cost um, and I'd got I just got a uh quote back from sea coast A renewed quote. I think I feel like this has been kicking around for a while Yeah, I mean right now we have sea coast, you know at the town hall um So this would be somewhat similar to the service here to have at the town office It'd be exactly the same. Yeah, okay, and hopefully like completely covered Say what Jeremy? And hopefully if um the passive grant um, if it turns out to be what we what I was uh discussing with one of the The folks over there. It sounds like the passive grant could likely cover the entire cost The entire initial cost, but then there's a monthly charge from sea coast That's but I I'm wondering if that 600 dollars represents what it costs per year. Is that I think that must be Yeah, it's too inexpensive. Yeah That's it's annual cost. Yeah. Yeah, but that's that's the fee for that then Okay, education and training That line item works Okay technology reserve fund and office reserve fund The and you can see in the column there what the balances and each of these accounts and We decided as a board some time ago that we needed to have a technology reserve fund Um to replace servers computers You know those kinds of things so you can see what the balance is now so, um I don't know that we really want to reduce that. I think we need to keep that technology fund healthy Right, right. It's like yeah planning for your next vehicle The balance in the town office reserve fund you can see is at 57 000 I haven't heard much more about doing renovations in the town office We now have the town hall So there's a healthy amount in the town office reserve fund. What do we didn't put any in last year What do folks think or feel about Putting some money in the f y 23 budget for the town office What's the town office worth? The town office. I'm not sure what it's worth. I know the town hall is worth like 1.2 million or the town office is much much. Yeah, it's it's it's quite a bit less, but it's not 57 000 No, but I mean it's let's say it was half a million probably if it was half a million 1% 500 000 is 5000 Yeah, that's what we talked about myself. Yeah, I mean as a general rule between one and two percent is what you put aside for Any building that isn't brand new So we could but we don't have elevators. No, but it's things like a new roof Uh painting right power washing You know those kinds of things I would be in favor of putting in something Let me just get to the right page on my hard copy um, so What I'm hearing it sounds like other folks have thoughts about putting money into the town office reserve fund 5000 makes sense Yeah, that's pretty recent. I'm good with that. That's a 1% maybe a little low, but Yeah, it's not it's not high but given that it's a one-story structure. It's not certainly not high Yeah, right. Yeah, it's fairly simple. I think about what we do bgs and it's higher than that is it much more. Yeah, yeah, yeah, two percent industry standard Different different there, but two percent is like when there's elevators and stuff like that that, you know, these huge costs that come up. Yeah So FICA Vemur's health insurance um As you can see the health insurance actually went down We're chasing a big rise I know I that's what they've been saying, but this is not the case um, so that's That's a savings there um These amounts here taxes due to sesson needs it has to do it Health insurance costs is related to how many lives are insured We had a a member of the road crew for instance that had three children um So he was on the full family plan um, I don't know if we have Road crew members on a family plan at all now. Yeah, I don't know. I mean that that Is reflected in that number. Yeah, but I think see but I think what sandra said was though that the premiums are lower regardless You know just in general when we talked with the right. Is that you remember? Yeah, but we didn't go into it that much, right? Um I think we made adjustments to that too. So yeah, yeah, and then we have a you know, we have the hra which You know, we're suggesting the same amount as last year Taxes dues assessments um, some of those amounts are not yet in I know that central mont solid waste management is charging a dollar per capita And they usually the last time they did it they based it on the 2020 census And now they're changing it basing it on I forget now what they said they were basing it on um I forget but we asked sandras asked them to give us a firm figure because What they were basing it what what they were planning to basis on wouldn't be determined until sometime in calendar year 2022 and then it's too late because we put the budget to bed for town meeting So we need a firm figure from the district So that's where that before Before we go on to zoning. I just want to circle back up. I was looking at the notes on health insurance and The notes column specifically says calendar year 22 health insurance premium It's lower right for the same plan. Yeah. Yeah, that's what I just alluded to Yeah, no, but it's here documented. We don't have to leave without question hanging. Yep Okay zoning administrator We had talked and the planning commission has talked about Having someone um Learn the zoning administrator didn't learn the zoning administrator job Um, you know, John McCull is not going to want to do it forever. So this is sort of like a zoning administrator in training position we talked about this making Making note that they would have to attend all the same trainings that John does Do you remember that discussion from several months ago? So this is the idea that we would pay That person a stipend a month um With the total amount being 2400 thoughts comments I think we've got it highlighted as a as a salary So maybe we just need to take the points you raise and and discuss further in executive session. Yeah Yeah, it's listed as a stipend Meaning not a salary, but some of the others are too that we've skipped right now Worth the question here is not the amount it's whether that position is Oh, it's just the weather. No weather is fine. I'm good with weather. Yeah. Yeah Okay fire ambulance um That is what it is. I haven't To my knowledge Woodbury hasn't submitted anything yet um police patrol sheriff East call of street lights Is that everybody good with that section? John animal control Hang on Denise are those all known numbers the police patrol like we can lock this? Yeah. Yeah. Okay I I would suggest we up the constable stipend we double it um, we don't have constables come January 1 And we're gonna start we're gonna need to uh have some level of enticement like we're thinking everywhere Um, that's still a joke $2,000 a year for that awful job. Well, and you remember it's become awful And remember last year we paid the health officer a thousand dollars stipend. I would like to consider that again I mean getting people to fill some of these volunteer positions is Once, you know once Wilson steps down the end of december we have nobody Is that the time that wilson's dedicated which matter is immense. Yeah, it's unbelievable. Um, I had a conversation all over the place. So, um, that's an issue Okay, is that the is wilson the Oh, see now there goes in It's 754 right just yeah, this is what i'm noticing um, and I don't know if it's a Something to do with The weather this time Um, can you call john? Yeah 802-229-9870 I could call Sharon and we could put them both on speakerphone But we the well, I wonder if they have power eight or 229 9870 You want to log out of zoom and log back in? Well, so I'm trying to do Not not really Can you call Freshness, can I log on? Because I had no signal at all So can I log on? Let me try to make Let me Let me try and like person like I grabbed the world phone. I think the internet just I'm down call us down. Okay Join this network What is that noise? Is that you? I'm gonna You are I just did that just to see if Yeah, I mean I there is no it call us down. All it says no. I know now. I'm in okay, so John's telephone I've got calling right now. Okay. I've got a knife You want me to call wait, let's see what's going on. Hey, John John Yeah, it's me. We will we lost we lost zoom I don't see how we can I don't see how we can do this The only way we can do it is through your computer and going into executive session Well, you know, we're almost how about we do this? um Let's quickly run through the remaining items I've made a note that john wants to increase Constable I'd like us to consider health officer Sharon hearing you yeah, yeah, yeah, I think so Planning commission they are going to be having a bunch of work that they need to do Um, and they've asked for five thousand dollars. It's a complete redo of the plan Try to condense it So that things if you look at the plan now everything is kind of scattered So they'd like to have somebody um CVRPC for example Help them or do this for them. I think it makes perfect sense Right. It's a one-time thing, right um New software that they're going to need So that's only just just a small bump um conservation commission Last year we did five thousand. I don't know and we didn't think to ask How much is in the conservation fund this year? I don't I don't know what the answer how much is in there right now We can find out I can't Sharon. What did you say? Well, yeah, and it works just like any of the other funds We want to have Enough in there when we were just talking about the technology and the town office fund so Last year we put in less Are you? Yeah, we've already Yeah, um I've already I've talked a clip about this because it happens every Monday that we meet around this time So we're going to check so we are going to check into it John for sure Right. Yeah, we're going to check into it. I'd like I think they just need to do it at like three o'clock in the morning Yeah Yeah All right, so if what am I am I hearing that we want to bump the conservation commission? Fund back up to eight thousand or keep it at five Okay, swim program Um, they're not asking for anything different Town hall maintenance That's the same amount janitorial, um We you know now that the town hall is being used more often Um, we think that it would make sense to have it cleaned more often And I don't know if the person that Jeremy is using for The town office would do the town hall as well. Is Jeremy still on that you can ask him Yeah, if you could do that that would be great because I You know she could clean both at the same time the town hall should be fairly easy Thank you supplies Utilities we did bump that up to 32 from 25 knowing that Energy costs are going up and the town hall is getting used more Hang on. Are you guys still there? I'm sorry. I had trouble hearing you 40 Yeah The problem is that we this number was increased Not just for Increase in cost but increase in use Right. So the question is do you want to bump it to four thousand? Okay, tell us I I had I still didn't I still didn't really hear the amount Sharon had John. Could you say it one more time increase it to four thousand, okay Own internet security security is seacoast Which is the same amount it sounds like they Would charge for the town office town hall reserve fund I think we need to you know, we used all the money that was in the reserve fund remember So do we want to go In and do 10,005 or eight? Yeah, I agree Reserve Eight Okay, but I do have a question if we're gonna do if we're gonna do for the town hall reserve fund like we did the town office reserve fund The town hall is valued at like 1.2 or 1.5 million, right? So based on the one percent We'd be at 12,000. We'd be at 12,000, right? So 10,000 is kind of a Little bit less than the one percent Doesn't matter reserve fund. It's basically you're capitalizing against the future. It's kind of a straight line thing That's a fallacy if you don't put it in now, you're gonna put in more later. So You know, that's kind of you can't look at it. It's just newly renovated. Yeah, we won't spend it right away But when we start spending we won't have enough, right? and what we also what we talked about too is the bottom line is that we're going to have Line item 172 is going to be paid off So we won't have that. So that's an overall cost savings of like 58 thousand so if we wanted to look at doing any bumps in Any of these line items now it's like the chance to do it I think we should I think we should do the 12 I mean at 12 the idea The idea of a fund like this is that if you put the amount in every year Well mark was talking Yeah, it's hard on this end too because we can't see you go ahead Okay, go ahead. Okay. Thank you Sharon mark I'm fine. Okay. It's I think we're it sounds like we're in agreement that this 1 percent Going forward for these kinds of reserve funds based on the value of the building makes sense Yeah, what you can do with this too Is is you can actually Because you tend to have it actually can accumulate some money So it starts generating interest and you can actually reduce that from the 1 percent because it really just has to generate what it generates You know, so there's something to think about and then is you know when you draw it down again I mean you can just flat line it because this is one building. So it's essentially It's not an aggregate. So right. Well, we have the tenant office too and the garage Yeah, well Well, it's it's not like a separate savings account it's it's done through the accounting practices Okay insurance um, so these Amounts reflect I didn't I can't I can't understand what you're saying Say again. Well, it'll be in the minutes too Yeah, we should put it in the we should put it in the budget Yeah I've got I've I've made a note of it in my copy which I will Share with Sandra. That's what you're looking for Okay, can we are you ready to move on? I think we're all in agreement on that we agree Part of this is it's difficult for you to hear us and us to hear you. Okay. All right insurance Those are set because the invoices are in Long-term debt. This is where you'll see that the Line item 172 and 173 will be paid off this fiscal year um The server loan will be paid off in fy 23 Um, you know I can I go back for a minute? I have a question. Does it didn't occur to me before? what line 155 under town hall Yeah, bride band. Yeah, here's my question as you remember a couple of sessions ago. Can you guys hear me? Okay, a couple of sessions ago We authorized the expenditure of up to 35 k for uh an extension For the town office to the town office in town hall But what we were told is that did not include Connection connecting us lighting it lighting it up lighting it and connecting whatever the hell lighting means and connecting And my question is is that a fiscal 23 budget matter? Do we need? Some money to allow a connection to happen. It's my understanding is it's going to happen in fy 22 John, is that what your understanding is? I thought that's why we put extra. I thought we put semester. Well, that's why we said Not to exceed 35,000 what they're doing. That's the core and My understanding from all the conversations we've had about this from david haley bill powell It's going to happen like in the next few months. Yeah, so that is so that is still fy 22 great. Thank you Yeah, okay, let's go on Okay, moving on all right We're not going to do highway tonight we're going to wait for them to present us with The highway budget so I guess now Kellogg hovered has asked for us an increase In their budgeted amounts. I don't see where anybody else has asked for An increase but we always do the Kellogg hovered As a separate warned item anyways Because it always generates such exciting Conversation, right? So I guess now Would be the time is katie still on with you guys It's so weird that you guys can still be the doing the zoom and we can't It's gotta it's gotta be what's happening with the server being updated. It has to And it happens every every time All right, so now it now seems to me would be the time If the board wanted to go into this executive session to discuss personnel matters Yep, and we gotta wait for walter to pack up and Leave To shut it down Yeah, but we need let's what you want to wait until you probably want to wait to shut it off until I'll make a motion that we go into executive session to discuss personnel matters per ever Vsa 313 1c or katie'll have it. It's on the agenda and katie will have it in the minutes Is there a second second always all those in favor say aye. Hi Okay, okay now you can shut down