 All right, we are we are now recording. We're live. We're we're it's shared. It's out there on the books of faces and Thanks, everybody for participating. This is episode. Did I say 24? Are we 24 24? 24 weeks of this Right, but you can cover a whole day now watching all these episodes even more than that actually Two days. Yeah, so for those that are joining watching on one of the live stream locations. I've shared it out to a couple locations This is the Microsoft 365 community office hours and you've got a panel. We might have some more folks that jump in that with lots of invites out And people join time to time, but this is kind of turning this is the core team right here, isn't it? Yeah, pretty much We are the chosen view. Yeah, excellent. Well, we're we've got a number of questions We're gonna run through that are posted out on Facebook the books of faces out in the office 365 community teams community and also pulled some off of the Microsoft 365 community, so all of those are based built by the collab 365 team Nothing to do with with my company collab talk or any of us other than more participants in the community But it could for the right amount of money. Yes, that's right shameless plug So as we get started, you know anything going on this week any any news any happenings Slu of 365 update emails over the weekend major change updates, I mean, it's There's some reason for some reason they keep saying they're slowing them down, but I'm telling you So many Yeah, I've got admin messages now popping into outlook that I didn't have before don't recall seeing so I mean Like in a side panel, so that's starting to fly out which is Actually, one of the wishes I've got us to so users would be notified a little more proactively about Service interruptions to have that fly out panel and outlook Is pretty helpful. I don't know if they're just targeting admins. That's my guess right now, but You know, they talk about, you know, 3% up to 3% of users may be affected by this. You may see this So it does help They're doing a big push for before at night where they're trying to squeeze some of this stuff rolled out because They're saying, you know, a lot of it is August and September. They want it by the end of August You know beginning of September and that's That's right around at night. So, yeah, that's right now actually end of August Yeah, I went in this morning and was looking at my tenant to see if the update with the turning NDI on in in my tenant was there I went into the Organizational permissions and in turn it on for the entire organization entire organization of one Yeah, so it's like yeah So a lot of the settings have not yet, you know propagated over so I don't know how long that that takes I don't have the options to go in and do anything to see anything yet But at least it's turned on now so that can Happen hopefully later today. I'd love to be playing with that and for folks that don't know with the NDI as well It's it allows you to essentially to go in and grab the individual streams The video streams through teams so for video production one of the reasons one of the primary reasons why I've continue to pay for Using zoom the webinar is that the you know my ability to go in and get higher quality individual streams So this is something that again, hopefully soon can stop having to pay for that and and Yeah, just use teams. I still have to use it for webinars Yeah, live live events are not yet in my view ready for primetime for webinars. It's just too much of a pain in the butt Yeah, I know academia is preferential towards zoom just because of ease and getting people up and running quickly None of the authentication stuff on the front end to slow users down get students into classes Yeah Yeah, I haven't heard complaining about people getting you know having Hackers or just people, you know hijacking webinars on out on zoom so they seem to some of those security features Same to have fixed those those problems, but yeah, it needs to be one click email Send an invite somebody clicks in a link there in If if a meeting is firewalled off that there's there's no chance of them getting any additional Capabilities you can maybe by default you just limit what people can do when they're invited via email if they want to have any other features they need to Be authenticated they need to you know be in the system, but Yeah, I just sent over a screenshot. I don't know if you can see it in chat, but that's the NDI option now that shows up in my client so It's on the bottom Open that up Very cool. It's a bottom option. Yeah. Yeah, so that's not showing up yet my permission. So that's what I'm waiting for that view so All right. Well any other questions to add to the mix gentlemen before we get started Want to get our t-shirts out of the way? I don't have one today Lot of writing I know that shouldn't happen. Why does that happen? What's the bottom two? I can't see oh I see have that ever work Lot of truth in this Love Yes, yeah, I'm doing it. I this is a rerun for me again. So it was uh, but it's a good one I told you I have another batch of this six dollar t-shirt showing up So did they come and they haven't come in yet though, right? No, no, it's they're still because of COVID They're they're really slow So maybe by the time before I head out to Branson for that event, but yeah, so those that can't see it It's just the Classic movie. Yeah, I want that outfit How about you how? Just just my old senior Olympic thing. Okay It's an oldie but a goodie Positioned by brand new t-shirts every week. So yeah, they get lots of reruns. Well when you're in the top 1% of the top 1% T-shirts don't break the bank All right, so let's jump into the first question Hopefully everybody got the email that has the list and I should put out to me We don't have to go with these in order as I just I randomly place them on here. So there's no Logic you have like four of them from this miss Hernandez here. So I know yeah, and Mr. Mr. Mickey Rourke pays us a visit today. That is nice As long as it's not in person Yeah, that's that's that I am excited that it is the actual Mickey Rourke Who asked the question? So that's that's exciting. You know, just yeah quick Just kind of interesting factoid that he is a huge Microsoft Teams fan So Yeah, no which may or may not be true. Yeah, don't lie online. I mean there come on Or actually his question is not about teams. So I don't know that he's a teams fan All right, we'll start with question number one Alternative facts with with That's right Hey, if I go and post it on Twitter and put some hashtags in it, it'll be legit That's most of the news that we read today Right on Twitter must be true All right, Julie says how can I organize the conversations in a group inbox? We have no functionality to create subfolders to categorize items The team is needing to organize their group folders. What solutions have you all used to organize these? You guys playing with that at all? No I Yeah, Christian Yeah, no, I was I was hoping you guys had some other solutions. I don't I believe it's just the the In outlook They that they show up the way that they show up. Let me go down to it and We'll know in the home if they do but the outlook web I think you can turn any Any mailbox into a client threaded conversation Or a got a threaded conversation any mailbox can be the right mailbox. Yeah I think in the web you can I don't think you can do it pull Ask if this mailbox is right for you Well, one of things the one thing that I do If you are accessing the same Groups your members of as we all are of dozens of groups Um, and there's mr We'll we'll see you don't let him in more to say on the topic Now There we go. I'll move us to uh together mode as well in the view. There we go So the live stream we're we're all together Which is so nice Um, we just we just made a comment eric about uh being excited about mickey roark asking questions So that'll be exciting later No, I was just saying as far as organizing the the the group So one of the things that I do while we're all members of dozens of them In the outlook desktop client is I have so I have two of them Including this office hours Um that I've added to favorites So it is something that's part of my quick flow my organization the the the groups that I'm Most you know actively You know Going and taking a look at what's happening there It's it it's at least in my favorites So it's a quicker filter that I'm not having to scroll down Expand the groups link and uh then jump into a space so But I don't believe that there's anything else. It's it doesn't act the same as another category inside of Outlook but mic to your point. I'm just I'm not I don't use On a regular basis the outlook for the web to know if it does anything else Right. I don't know if somebody has that open can take a look. Can you do any other filtering? You know within that or is it limited Yeah, I mean there's there's no other Filter views you don't have the same controls as you would a folder within an outlook Yeah Yeah, I honestly I don't do much teams administration. I'm a consumer but I leave the teams admin To other people that I only really interact where it Comes into play with SharePoint Yep Yeah, I said that the only other thing you can do is uh, of course is search within that I'm seeing if you can Save a search result. I don't think so um Yeah, there's no way to Share that or save that as a view you can just that it's very limited on what you can do um With the groups so Yeah, I'm I'm not aware of any other Capability to organize your view there so sorry Julie but Julie has lots of other questions on this she does All right, so let's uh, let's jump down to number two Uh James asks for anyone else that's using the website tab approach to display libraries in the associated Site of a team. Have you found recently that you can't create new files from the new drop-down anymore? And he says I've had users reporting this and testing it on two tenants that I'm seeing the same issue You click say word document and nothing happens go into SharePoint site itself and it works fine Well, um, I know that some of those menus and drop-downs frequently suffer debilitate debilitating issues and it makes me think back to the Buddy of mine whose father is a Neurologist The patient who comes in and goes doctor it hurts when I do this and his responses stop doing that So, you know, I never I won't say never but I I try not to create things in the View in teams I'll go straight to SharePoint Because when you're moving files, you know, there's there's an amount of back and forth between SharePoint teams that happen so I would rather just do it in SharePoint and have it work. I know that doesn't answer your question But you do have a valid work around here. So I don't know that I don't know what's going on with that new button Um, I guess we'll find out at some point Maybe That's my old saying I don't have an answer Other than the word around it. You're very quiet there, mr. Riz. Yeah, there's a first for everything Sure, you're not mutin them christian If I if I could I would Get that Now you just mute yourself and then just mumbling How's that? Is that better? Is that better for you? Much better. Much better. Cool. What I said was I have another version of that joke Which I'd be happy to share with you guys. It is not for the recording public, but we can talk about it later Excellent. Yeah, I haven't had any problems with the new drop-down. It's all been working for me. So if I don't know if anybody else is having Problems with that now you sound like a developer works on my system Well, I so I'm asking if if anybody else on this recording is having a problem with the new drop-down uh, you know so that I've not seen it or read about it if nobody else here has had a similar problem um, I mean my logically I would say go and Uh contact support log that as an issue. I don't I'm just not aware of any other Issue and it seems like if other users within your tenant are having the problem There could be a tenant level issue and uh, at least let microsoft know and log that That was that was the point I was making shine Good point. So basically it's high school time. It's you not me Uh pretty much a little bit Uh That one because we all we all know what the history is of that. What's the lineage of that one? No, no, no Number three alki asks, uh, why does when updating my phone number in delv? Okay, there's a problem right there, but I'll I'll ask the rest of the question Why wouldn't updating my phone number in delv? It's not updating an azure ad That depends on how azure ad is populated and where the true source of your account is If you're synchronizing from an on-prem ad that's going to overwrite everything going in there typically um And I'm Why don't you go ahead and uh illuminate the updating in delv problem? I mean it exists all over the place, but um, you can update in many places in office 365 But that doesn't necessarily mean they're going to write back to azure ad We try to limit write backs to azure ad because people can put all kinds of Stuff in there. Yeah, and and ad is is is the truth of source. So, um It's the azure ad, but also like you said on-premises ad if you're doing the same now you can You can modify attributes Of a on-premises ad if that's allowed, you know in sync But azure ad it's it's uh, it's all role-based. So it's all depends on what role you play and You know who if you update something they could just show it for you with no one else Yeah, you would uh, you probably ought to have a talk with your ad admins Um, and typically their attitude is reflected in whether or not Attributes are written back and things like that lots of ad admins do not like information that they don't Check or somehow put through Uh, a cleaning process to show up in ad So if you want it changed for sure if you're synchronizing from on-prem to the cloud Uh chances are it's got to be modified there and then propagated out It's it wasn't that the first product out by hyper fish was essentially Putting a ui in the front end of that to allow admins to have a more consistent profile update process for end users uh, yeah, they Allowed you to do that. But again, it's um You know, it depends on whether or not your organization is uh cloud-based or whether you've got a non-prem directory source Hyper fish, I believe would work fine for cloud-based organizations wanting to make changes. It also gave users Uh the opportunity to modify Attributes if it was allowed it basically gave more control over that whole process I can't speak to the specifics of it, but it was pretty slick what it did I should point out so we got quite a few people watching in that we that were live streaming in a couple different locations, but um Abdul why the angry face? If there's a there's a question that you have anybody watching the live stream If you have any question if we've not given you a satisfactory answer, you know, please feel free to comment You may not like the answer Which is understandable But uh, feel free to ask a a question. I'm sure it's all love coming from Abdul. Come on. Yeah But uh, yeah Save for the angry face. Yes. Yeah Talk to the angry hand Tough love. Yeah. All right. Um, let's go to jump. Oh to number four To mickey rork So let's well first. Let's say favorite mickey rork movies or characters. Come on We're gonna answer his question I think it's appropriate. We talk about his movies first I agree. I think that's only fair What is it? Would you say res? I said, I think that's only fair. We should definitely be answering that favorite movie favorite characters. Let's go I thought he played a wonderfully, uh deranged russian scientist I think you could put deranged in front of many of his roles Most of his roles as as of late, so All right, so uh mickey asks Folks, it's I don't believe it's the actual mickey rork the actor But we'll just I just want to put that caveat in there like could be we don't know We will call him later. We will call him bruiser stone Okay, those that want to pick up on that reference So he says I bought a license for office home in student 2019 It does not expire I met the so had the new laptop at the office 365 client pre-installed Can I just log in with any microsoft account and put in the activation code and it works? In other words is the activation code connected to the microsoft account So it's some more detail of going in and logging in to that So you you buy a new laptop It has things pre-installed, but if you already has a license And he's not activated it one I mean I I agree. I don't believe that license activates. Does anybody have like a 2001 license? They never activated. Is it still good? Is it is there a dollar value on something if it's You know to say that it doesn't expire ever. I don't know if that's true Yeah, I don't I don't know if that's true number one, but number two You can just change the product key I mean, that's all you have to do is go into the actual open up word Click on on the the left arrow next to file Go to I think it's uh, you know somewhere on there it shows You know how to change your product key or activate and then you can change the product key You put in that that new product key and then you're golden You know, that's all there is to it now When you're working with subscriptions, they're different because subscriptions are definitely tied to a either microsoft account id microsoft id Or a work or school account that's created inside of microsoft I mean, there's no there's no way around that for a subscription because that's just the way microsoft does that I've never had any issues activating products with various accounts Right key But to mike's point, it's easy enough to change that And if you can't actually find that in office from his description, there are tons of Links that you can easily find right and what office will do is office will keep prompting you to log in You know, it'll keep doing that even though the key is not tied to an actual login But it'll keep prompting you because they want you to log in so you can share and You know upload stuff to one drive and do all that other kind of fun stuff, but it's not it's not necessary But you sometimes have to jump through hoops to avoid microsoft's a pain in the ass that way Yeah, well, they want you online. They want you consuming Online resources because that's where they make money I don't know why you understand Consumption driven. Yeah I've had I think we've all been through that experience of going in and updated product keys and you know, but from the services side the one thing that I'm seeing I'm hearing more and more and I think we've answered a number of times through the 24 weeks Where Functionality is lost and it comes back to just like everything in share point at its root. There's a permissions issue It's the same problem with the license. What's happened is that there's something that's changed that they've You know, they didn't renew something and so license has expired And locked certain features where an admin has gone in and changed the profile. That's happened a number of times With with environments. I've experienced that with a couple of my customers where I've had Full emails full logins to their office 365 environments And they've gone in playing with the licenses and they're like, oh and christians are a consultant Doesn't need to have this revoked And so they they change the license type And suddenly I wasn't able to get access to half the stuff that I need access to And we're we're racking our brains and I so now I know just to go back This is the first place I go and check is like, did you change the license type? Yeah, yeah, and then you're really focusing I hope we answer his question, but he's asking about any microsoft account being able to To activate that office 2019. You don't need an account to activate it Okay, the thing is is you put in that product key It'll say it'll go through activation, but you don't have to log in as an account to do that Um, it's just like windows 10 when you log in windows 10 it wants you to log in with a Microsoft id or a worker school account, but you don't have to you can use a local account and windows 10 will activate just fine It's just microsoft is pushing you to do that and not necessarily making it very clear that you don't have to Put differently. I think we can say that license keys are tied to the machine And that particular activation Actually, no, I would disagree with that the license key License key is not tied to the machine. It's tied to the software Because of the fact that that software can be installed on multiple machines And it it isn't tied to that machine at all Okay My mistake. I mean, but that license will activate it on that machine. And so that instance will Work It's not I'm trying to differentiate between being tied to the account And being tied to a particular activation I would say that there is a tie to the hardware though. You have like the home user where you've got what five installs It knows which devices I have that install and and and debits that you know those licenses for that for the Did you do you ever notice that you can do more installs and what's available? I've never tried but they give you a buffer Somebody constantly reinstalls software. I'm always contacting Software companies to reset the limit or give me another few activations. Like you can deactivate all of these But you know, I just set up a new machine. Yes, I did it again in the last three months or whatever I'm not lying to you. I don't want an extra installation. I just want my main machine to work And also Particularly with windows and I don't think office is this way But if you change your hardware profile too radically, especially if you change like the hardware abstraction layer And bit locker bit locker. Yeah, that's another one. But the network card oftentimes tied to a MAC address You change too much hardware and suddenly you've got to reactivate Right. Yeah, that's windows. That's not office Correct. That's what Sean was saying. He's he was pointing more windows for that. Yeah Yeah Well, they've got various ways Friend over the weekend. They had a copy of office 2007 But he needed to reinstall on a different machine the one that he had blew up Sorry, we were able to We were able to take that office 2007 on the product key and install it just buy on a different piece of hardware Again, that's an old MSI version of office 2007 install point. I do that stuff all the time with VMs Typically going back, you know, it's your point 2010 Sharepoint destroyer 2007 all those wonderful things I I don't think that was the actual product name Sean. Yeah Funny, that's what everybody remembers Well, uh question number five from dalin, it's actually I think pretty short question But I just uh, I thought it was important to to Answer this one as well But uh have enabled some custom messaging and meeting policies and targeted some groups Users in the so that's the problem right there. It shouldn't target Groups and it's just it's just wrong Users of the groups Still have the global default policies and it's been six hours of war Since deployed the tech documentation says it takes some time to propagate changes But is six hours excessive And I I'll I answer this right off of that number one. Is it excessive? Uh from a technology standpoint? Absolutely Um, but it is it is it a trait of microsoft? Absolutely I mean You know, I just just a User change for some reason can take I've seen it take up to two hours Just to make a tribute changes to users in ad or in azure ad Um, and that's just it's hit or miss, you know So so I just wanted to point out that like five years ago uh six years ago A change and and having to wait for the overnight processes to run on the server to see those changes propagate was acceptable the bad hours like Two hours. Are you kidding me spin up some jco get that batch job done? Yeah, and I got to tell you does anybody here use adobe adobe the creative suite Yeah, I do So you know that they if you make changes here your licensing and adobe creative suite You have to wait 24 hours because they do just what you said is that they run jobs every 24 hours Take their licensing. I didn't know that. Yeah, that's it. Mike. Yeah, they still use the old licensing. So But no six hours it it is that's bordering excessive, but I mean they'll oftentimes say wait up to 24 hours Yeah And if the tenant is under load or uh, you're queued up behind a bunch of people But depending on the operation, uh, it can take some time. So I would say Go away for the day come back and if it's still that way when you come in the next day Yell at microsoft or something that's one of the arguments that I've gotten from A couple of admins that I would be coaching On how to use how to set up users and azure ad and stuff like that They would come back and it'd be like, why does this take so long compared to on prem? and I'm like You know, it's it's the reality of what it is. It's uh the cloud. It's you know, you you don't have any control over It's a managed service. So Uh, yeah, and there are It reflects something of a lack of appreciation for exactly how many pieces Are in play on the back end and services and data centers and we're talking about replicating things out and That stuff doesn't happen instantaneously. In fact When we get things as quickly as we do sometimes, I'm more surprised by that and suspicious than when it takes a while Yeah, it's all about the instant gratification, you know, all these kids these days. They just want things done just like that You know, it's the button You know, we don't really talk about anymore since we've kind of all we're focusing so much in the cloud But there's still I mean massive, you know on-premises installations. There are you know organizations that have Valid use cases for as shawn as you point out who have these replication scenarios for their environments We talk about um, I mean it's improved greatly when I when I got into the online collaboration space back in 2001 2002 working for e2 open and we built a Hosted it was a dedicated cloud collaboration platform called collaboration manager and we were dealing with With manufacturing companies and the design partners for products you think about you know creating a tv or a DVD player or whatever that kind of electronics Manufacturing and they'd have a design firm in japan and with all their massive CAD drawings and and headquarters for the tech company in the san francisco bay area with manufacturing components in ottawa and georgia You know they just all over the world moving massive files and And so the in our expectation is now is I want to be able to do that I want to be able to move you know terabytes of data per day around this and it's still not realistic with the size increasingly large size of these design Files and so that it's just you've got other it's a whole another world that we don't talk about in the office collaboration space, but Where there are valid scenarios when optimization is still a thing the you know on-prem and hybrid environments are still a thing replication happens differential compression yes I mean even even We we were talking about we've talked about previously Like south africa we were talking about was it last week or two weeks ago? And there was a question where they're having like performance issues until those data centers went online And I still don't know all of the gaps there They were being serviced the majority of companies out of you know south africa out of the uk data center or ireland And so the performance was abysmal for a lot of the things that we take for granted so And that's still their stream solution I was just gonna say that As we found out from allister and tracy Yeah, and there's no date on that either. It's uh Not that I've seen to be announced PBA Yes, that that that was a so so back in the day Five to seven years ago a little bit longer for some of the conversations in it But you know where where we were talking a lot about performance It just wasn't about it wasn't just about hey these services are available But then you also had to look at you know, how are my teams collaborating What is the performance like is that a sub par experience? Just because you're connected it just could be an abysmal experience where you need to look at alternate solutions Oh, yeah If you can't just assume hey, we all have office 365. Therefore, we all have the same experience. It's just not True today Not yet anyway All right, uh still just watch it out there if you're watching the live stream We've had a few people out there feel free to post your questions and we'll try to answer them Anything else pop up eric any other questions that you brought with you to the table because we All brought questions. We answered them first off before you joined Yes, so I actually I'm glad you you asked me that christian It's it's great of you to do that And I see by the response everyone else is this will be good Okay In the team's environment Why would someone not see the gallery together mode and large gallery options I do not see that just everyone knows every team meeting I've been in I do not have that option even though it's enabled on my tenant Or it's supposed to be it says that the upgrade went through but I have I cannot see that Yeah, so if Yeah, so so it's uh, so it's not a default view that if I turn it on for this meeting that i'm running Everybody doesn't see it. So those that are watching on the live stream They see the together mode because I'm sharing my screen. So you see my view So I go up into the ellipses up at the top in the under more actions And there I've got the together mode option Um, so that is and I've got the dynamic gallery and I'll switch over to the So here I don't have an ellipses. So is that a host thing only? No, you should have hard list. Yeah So I don't have I don't have it at all. So here's something that's different when I jump over to other tenants where I'm a guest I can see in the more actions. I have the dynamic view. So so here I'm down the bottom right side of this in this this meeting Uh, when the recording comes back, you'll see all five of our pictures on there. I know it will adjust Um, but for this it's a little bit different since I'm presenting you're seeing my desktop But that's where you would see and if there's more than I don't know what the minimum number is for large gallery. I guess You know over nine Or over seven or I don't know what it is For the large gallery. So you get up to 49 views of seven by seven But that's where that together mode option is if it's enabled if you have it why you're not seeing it You do have a switch that you have to throw and the client If you go you have to go in with under settings general Uh, you will find under the application heading Down near the bottom there is a little checkbox that says turn on new meeting experience And we in college will open separate windows requires restarting themes If you do not do that you will not have any of this wonderful stuff Now that the checkbox may or may not be there It depends on whether they've updated your client or not And you can throw all this stuff out the window if you're using the web client because none of that happens over there Correct. You can also throw it out the window if you're using zoom So to rephrase my question, mr. Buckley if I have enabled everything And Come on Sean take a drink. You know my goal If you have enabled everything and you have together mode Enabled and you've turned on the new meeting experience and all is well and you still see the ellipsis, but those Modes are not available together large gallery. So on and so forth Is it an admin setting that could have been thrown or is it We're just going to chalk it up to it's monday and i'm sorry. You don't have that option on the desktop Well in my case you again did have to fully restart teams which means not just You got to make sure it's completely shut down and gone Sounds a habit of hanging around in the task bar Yeah, that that that's a good point that I so as I was going and looking for it as well And and mike I don't know if you've tried that so I actually did go down in the system tray Turned off teams and then log re logged back in that was actually a recommendation that I read somewhere And maybe he's trying that right now and Mike disappears I think he meant to say let me try that right now. I'll be right back I think I think of Before you just shut off the camera and disappear. We have to start doing it just as as matter of the best practice is that Wayne's world little uh, yeah reference. Yeah, I first saw you so and then I'll do that And he's gone. Wow. He actually Oh, yeah, I was excited back Wow quick question while we're waiting for a mike to find himself um Eric uh, Eric asked a question Uh, oh Let him back in That declined Mike yeah, did it work? No We don't have your video like Yeah, no it should be coming So I did that and I even went out to task task manager Made sure there was no team task running all that kind of fun stuff Bring it back up. I still have the same view that I've always had so I'm gonna actually uninstall teams and reinstall to see makes any difference, but Hey, are you in uh preview? One of the um advanced release tenants. Are you on a like slow ringer? No So could that perhaps be There's no idea I don't know if this isn't is it I think that would be an answer to riz's question that I mean if we knew Yeah So to add on to that question too is that I don't know if you guys have seen a difference when in over and guest networks Uh, the options disappear in some cases. Yeah So I'm just I assumed that was the case because maybe they don't have it enabled for their tenant Therefore, I wouldn't see it since it's a I mean, I just assumed that If I have it in my client for my profile as I move in between it's my view Uh, you know that preview Together mode is my view of of things that it would Follow me, but it doesn't seem to Follows what the tenant tells it to do Or doesn't tell it to do Um I mean that's that's what doesn't or doesn't not tell you to not do it or not do it do it Secretly tell you behind your back Sorry you and you are entitled to it. It's interesting because essentially While you were trying to throw me a a curveball the response is we actually don't have a response to that issue so I'll get back and comment on that later Eric whether I have Uh an answer to or a non comment Christian has homework is what he's saying All right We appreciate your question and while we don't have an answer for you at this time I admire the provide one in future Let me ask a question related to that. Um, does anybody turn down the live transcript or the live, uh, capture? Yeah Yes Love it. Yeah Yeah, okay Love it It's nice You know what I was thinking about is does it also work in the for those that don't know you've got the live Transcripts, it's really what's really nice about that So I've not done this in practice yet, but does it so my first question does it work in the browser version? No Okay, so if you are, uh, struggling that you've got overlapping meetings going on um Have your primary that you need to listen to In the browser and in the desktop version Participate in the other one with the transcripts on so you could have silently the text Then you can lose context and degrade your experience for two meetings at the same time Yes, that's my this is so So a couple things If you really want to be creating if you if you've got three meetings, you could run the primary one that you just want to Watch the the the The transcription on and in the in the main To to I the most I've been able to get out of the out of the browser has been two windows two different meetings Uh, the third one it hangs you up on one of them. So Two meetings three at once three at once Yeah You're a masochist. How A couple things from a speaker perspective, uh, I find that the um, the The tell it what call the teleprompter even though it's it's showing you the words after you speak them, which would Teleprompter but anyway the transcription mode I find that as a speaker If the transcription is on I slow down I slow down while my delivery to make sure that it's accurate Yeah, actually slowing down your delivery to make sure that it's accurate Gives a better experience to the person who's watching it and listening to it because you're not slurring And you're being very clear with the information that you are providing At the same time I also find that that takes away from what you're delivering because you're focused on your delivery And you're you can't do everything at once. So you're going to be reading everything that you're saying while you're saying it And then you just make a mess so last year When they were doing the when we were in person at the summit They actually had all that when they were doing the the presentations they had the They're going across the screen and I had asked about that and One of the guys told me one of the pms told me that Microsoft actually went through and in their speaker training that they give their pms They actually Have that running at the same time and they tell them to slow down. So they're teaching them to slow down when they speak And not only for Like you mentioned two reasons number one the transcription But number two is because the audience can follow A little bit better has more of an impact But at the same time when you're trying to make an impact with what you're talking about when you're trying to emphasize What you're talking about I do this myself is I I actually accelerate When i'm trying to emphasize And that kind of you look at some of the wording and it just kind of Across the screen, but I think it works pretty well. I really do Well, especially if you keep using the word emphasize Emphasize and for what what did he say? It's not going to all get in there, right? Yeah. Yeah, the slower you speak the better It will pick it up, but um a little Cheap comment for those that want to practice their speaking you can use some of the stuff that's in powerpoint But you can also create if you have access to a tenant you can create your own meeting Turn on turn on the transcription and and watch it go and practice with it So I watched the I watched a microsoft reactor presentation last week And they actually had a gentleman on there two presenters One was uh one presenter spoke english and the other one spoke spanish And the transcription came across in both languages So it was it was kind of impressive. So it's even becoming multilingual, which is really kind of cool I know Yeah, we've talked about then the past that the microsoft translator So it had there was that dedicated site. I believe it's still out there But I had used that uh years ago It was at a share point saturday's sacramento And had um some spanish native speakers that were there were really struggling and I and so before the session I said, you know, i'm going to go turn this on and basically what it was was the So as I was giving my presentation, I had my laptop camera Pointing at me standing right up front so I had to be on camera and near the microphone there But they were sitting looking at my so that camera view their laptop of my presentation And it was doing the translation of spanish in real time and it worked pretty well And so it was a really nice Service and so I yeah to have that integrated embedded as part of the default teams experience Um, that's kind of what satya four or five years ago demoed live on stage his first first or second keynote as ceo and where it was a German translation and we've talked about this in the past because I was chatting with because I think they also They had a togallag as one of the supported languages early on and I had asked my daughter You guys remember us talking about this. I asked my daughter who speaks fluent fluently togallag It lived in the philippines for a couple years How accurate was she's like she was surprised at how accurate it was She's like the intonations are there With the with the robotic voice. She's like it sounds really good. The text was very accurate. So kudos to microsoft for doing that Hey, I do want to we've got less than 10 minutes here. Eric asks a question I think is a good one to answer He's asking if we have any advice about users of teams in the education world Is it uh, it says is it almost impossible to get a test tenant using microsoft education version? and We we have we so we have talked about this in the past. I don't remember. I think one of our first ones um, but the We got a response and so jethro segers who's a former mvp who is now at microsoft and he Is he's a product is he product engineering product marketing? But on the education side of microsoft teams. So if you can go and find jethro segers um So I think he had responded back and said hey put him in touch with me. I might be able to help him out So I I don't believe that the like the demo dot microsoft.com Supports the education sector. I don't think that there's just a demo version of that But it is something if you're in need of that that jethro may be able to help you out And there is another option too. Um is the 365 developer Um Your ability if you have a visual studio subscription You get a 365 developer which has M1 m3 and m5 or e1 e3 and e5, but I don't know if it has Minimum will be making sure you've got an edu mail address. Yeah, so Which I assume you do which I recently find out is not hard to get even though you don't go to an actual school That's just weird mic Yeah, yeah, you can look it up online man. It's good Nelson universities and business. Yeah, I was looking. Yeah, because there's a there's a university discount And uh, my son is like, well, you know, he goes to school and he's like dad. You can use my email And I'm like, yeah, okay, and I'm like, I wonder how easy it is to get an edu address, you know Sure enough you can go out to this college in california And you just tell them that you you know fill out an admission thing which Basically asked you about five questions and then after that they send you an email address You've got to That's that's great, so Way to break the system mic. Thank you jaren that it's out there. It's out there. It's not me Don't worry. I google google, you know, that exposes everything. So I'll shoot the messenger. Yeah Christian you can you can cut the end splice right here and any other questions in our last few minutes All right, well, here's a here's a question. Um, uh, uh, nini asked I think that nini, nini, um I apologize if we are If we mispronounce any names here So I need to move in files and map structure put on the sharepoint page onto a team site Into the teams interface does anyone know how I make that easy If I create a channel and teams the same name the folder with the sharepoint page Reflects, but if I want to lift the whole structure into files, it doesn't work to do that So they essentially want to replicate the file structure over here and recreate it in teams And uh, is anybody aware of a third-party tool that does that? Tools to so I did a little bit of you know, I many of the organizations that we've been doing migrations for wanted to teamify existing SharePoint sites and I'll put a link here Now this is it should be noted that This is a sharegate link Um, so I think that they're probably going to reference their their tools and services, but that's not required the You can teamify a sharepoint site, you know as far as lists and libraries and things go but As far as you know somehow replicating that entire site into teams, that's not the way it typically goes So if you're looking at just you know making files and what not available in those structures As well as some of the pages you can teamify the site There are other references too if you look up teamify SharePoint sites and get all kinds of hits online Yeah, but it's the other half of the question there. It's not just replicating what's out there, but You know once you create that That the channel and the team with the same name Uh, it is the folder of the SharePoint page reflect that it doesn't work quite the same way You can't just map that over it doesn't quite work like that. So Yeah, it's with a lot of the recommendations with uh, you know Again, I've not used share gate or any other third-party tools to try to solve this specific problem Replicate or teamify a SharePoint site that has that folder depth But it's not meant to be an apples to apples It's an opportunity for you to go in and flatten a lot of that structure And to use metadata to use tags and and other things to to not simply You know lift and shift Your hot mess of a SharePoint site into teams Flattening the site structure is going to be a requirement. Um, wow So that's the new way of doing things with Microsoft if you've got subsites and whatnot You're going to have to flatten those out into Pretty much a root root web or level site Um, and you can promote subsites to site collections with certain tools and whatnot I mean there's a billy for that but as christian said it's not apples to oranges But there is a path there. It just depends on what you've got right now how tough that's going to be a follow Yeah, it is apples to oranges It's not apples to apples Thank you. Yeah, that's I just any time I can point out that you're wrong. Sean I'm that's one time this year. I've been able to point that out. So thank you Uh, I'm sure My wife has an easy time of that I know we talk All right. Uh, so last question that would try to address here. Um, Julie our favorite Julie Hernandez Um Says i'm curious if office 365 is realistic to use in place of databases. We're exploring the power Just wait We're exploring the power platforms and using flows and power apps to reference And populate lists, but it seems like Microsoft is pushing these as alternatives to a database Yet flow struggle with some basic steps and was overloaded with a three-step flow. We tested It seems to me there's still a need for a database to pull data rather than multiple lists thoughts No, it's not a replacement even though lists may give the impression of being Similar to tables. They are not anything like tables if you're looking for Relational databases truly relational databases third normal form, you know the kind of stuff you build in sql You do that in a database if you can get by with loose referential integrity if any referential integrity at all Um, and you just want, you know, like a lookup column, which just gets you one hop to some related item SharePoint lists will work, but lists are not a replacement for relational data structures There are plenty of things you can't do with them and they do not enforce referential integrity As as you guys all know, I'm still a huge access guy. So, you know Yeah, that was microsoft's attempt to get, you know access services Brought you referential integrity and share point, but that was a standalone island Um, that access structure was not implemented as a list per se, but rather a single list item So it was abstracted from it entirely Yeah All right. Well, we're right at the end. We're right at the top. I don't think that there are any other questions out on Yeah, Liam Makes a great comment says I think the cloud will go away and we will all go back to on prem Um, I Was the great comment there? Which part of that? I think I think Liam is uh very insightful That's the depth of quality that we get we we've come to expect from Liam I think Liam will be looking for a new a new job Oh, Liam would never be looking for a job. It's the job that finds him Yeah All right. Well, thanks everybody and uh for those that are been watching the live stream. Thanks a lot for Continue to ask questions here. We'll come back. We'll be back again at 6 p.m. Pacific this evening For the uh apac half of this and then uh, I should have before midnight tonight My goal today is to get both of the recordings up on youtube Before I go to sleep and try and do that on monday. That's going to be my commitment uh to try and do that It's not always possible. There's a potential family outing this evening, but Uh, I'm going to attempt to do that. Uh worst case tomorrow, but it's out on youtube You go out there on the collab talk youtube page and you can find all of these recordings This is again the first half of episode 24 It'll be out on buckleyplanet.com as well You can find all of our past recordings and if you've not visited the page And seeing what what we do is that uh, there's a list of every single topic that we cover over the Each of these sessions and and the two hour recordings that we provide So that you can don't have to wade through all two hours You can just jump to the item that you're interested in and go from there. So with that gentlemen Thanks so much and uh, we'll talk to you this evening except for eric because he has to get his 12 hours of beauty sleep At least at least 12 hours all right including the time change. Have a good week everybody. Have a good one. Bye See you tonight Dickies come on link. Where are you? Link oh i'm thinking language integrated query, but that's me And here we are this is part two, uh of the microsoft community office hours Livestream here and where it's AMA style ask us anything about microsoft products or services and mike bales He's a talking bubble That's right Actually what happened is and just so you guys know Is that i did do a reinstall team? Oh totally gutted it reinstalled it and now i have together Awesome Well, we're livestreaming. I just switched it over to fit together mode as well um, so that's all exciting and Get all that so Yeah, there we go Here we go. All right, so let's let's uh Jump back in any any follow-ups to this morning's session You had homework we didn't Yeah, excellent. I had fake homework I didn't it wasn't a real assignment for myself. I was Says it says it sounds like a guy who just didn't do it He didn't do the homework, you know, I was thinking of last week's session um There's something that i want to go and explore and do I didn't have time to do um Might try this week, but i'd be interested in going and understanding with the free versions of teams What the limits are what some of the difficulties there's so many questions that are out there People that have with the free versions like I have no idea What that experience looks like I've got a couple laptops that my i'm setting up for my sons and I thought hey, it's a perfect time to go in and play with and See how crappy of experience it is It might be great. I have a chart out there. Yeah Somebody's gonna have a chart. I'm gonna go look Yeah, they're there's a chart the better question is is there an up-to-date chart? Yeah, or better still the road Yeah, look at that. Look at that right on the Microsoft site There's a link that does the comparison of Let me uh put it in chat here. Yeah, I'll open up the chat. So we share the link. I'll share the the link over with those that are Maybe watching on the live stream We've got a handful of people if there's anybody that's watching the live stream if you do have Any questions you'd like us to tackle Feel free to type them in and we'll try to address them. So let me I'll share the link here for free version of teams and what that That experience Eric's not here. So we talked about different experiences Eric likes that for some reason All right Let's jump Yes, it's like the running joke of calling everything experiences And he kind of honed in on that and then just kept Oh, he was keeping a fake score for a while in previous weeks. All right, let's jump in Mark number nine ass. So this is a continuation We for those that don't know if you're watching the live stream and one of the uh, the facebook groups That we shared it out to So this is the second half of episode 24 And it looks like sorry, you know shot if I lean like this i'm blocking your your nose your your face like You're suddenly your joe biden. You're smelling my hair. Come on. What is I'll move over see that there we go This is not awkward. It's not making me you're making me seasick your camera moves when you move So it's like, yeah All right So mark says Uh, may I ask how do you transfer the ownership of all teams that a user is managing if that user is leaving the company? It's a good question So I know how to change the owner of the teams Via teams admin center if I know already the team that I need to update Just consulting if you do have an easier script to fetch what teams a person Owns so that they can add that to the stand add that to this standard operating procedures I don't have a script yet, but probably be easy to put together Well, you have the ability to go in and look at all teams and filter on owner But the admin center only lets you change One team at a time. Yeah, right Well, I'm kind of two part two part. I wonder if PowerShell, if you could PowerShell that oh, I'm sure you can In fact, I'll homework Homework that will actually be done Christian Good for you, Sean Sean wants a gold star I'll get what in fact You know while you won't be in Branson while you I'm not coming down. No, I had to uh I'll have to mail you one of the I know you've already seen it, but I'll let the mail you one of the You know the I don't know what to refer to it. It's all those stickers or pins. It's a pin Wow So it's a little ceramic thing. It has its little plastic covering it. So it's shinier than this, but you you moderators get those I could say what I was gonna say if you're gonna be moderating all day, Mike I take you're in a position to at least uh, demand offered but christian hasn't hasn't honed up So I don't know what's happening. So I so I was starting trying to talk to you before when your uh sound wasn't on And weren't hearing. Yeah, this is true Yeah, about uh about moderating because uh for for folks that want to for for those that don't know So I'm I'm helping uh, mark wrackley organize Volunteers things around the north american collaboration summit which is happening Uh, the last week of september in Branson, missouri And we're looking for moderators that will uh, we've got morning and afternoon sessions So it's kind of three hours and three hours And if it and we're we need people like in the rooms themselves. So in person moderators as well as online Um, if somebody shows up, uh, and will moderate half a day, they get a free ticket to the event It is a paid event If they Moderate an entire day in person Then they actually can stay an extra day on thursday all the speakers are going to the uh, what is it called? It's the silver dollar Which was rated the the number one theme park in the u.s. So roller coasters and Water park and it's been a pretty big draw in the past. I know jade wade would always go there with his wife They had like memberships. So his wife had come down to Not branson at that point. It was down in uh, harrison arkansas where mark actually lives About a half hour south Well, the cool thing about it. So we just went here. My son and I went uh a week and a half ago To lagoon, which is north of salt lake city and it's a small park, but a lot of big coasters Uh and because they're limiting the the the crowds in the park. It was fantastic We had to wait at most Five minutes for any ride and most of them. We just walked right up the entire day Pass without needing the fast pass. Exactly. And so I'm expecting a uh, a similar experience. So they are Throttling the number of people that are in the park in total But even the the access times that people can enter So that should be a lot of fun with the speakers. So anyway, if anybody's interested Drop me a line if you're moderating if you're if you're interested in moderating, uh online it's essentially it's all being run in teams and um You get a hit record button and be there and answer questions as they come up But then, you know, we'll have every speaker that's there in person um, we'll have uh wireless mics and we'll have a lot of um Hand sanitizer on I don't know what else. So all right, so I posted a link in the chat. It's just to uh teams information on graph the graph api and teams access points and some of the uh rest, um The http verbs and what they'll do as far as the rest api goes So that's for mark if he wants to um Get adventurous on his own. I'll take it away as something I try and put together. So Hopefully next week. I'll actually have a script. I can share Yeah, that'd be great if the if you find any other Documentation Sean that's similar once you're able to identify. Hey somebody's So you go and identify here's all the the teams that this person who just left owns, but then You know that You know to change ownership or any other scripts that'd be relevant there Yeah, well, I mean if you go and search for um Off-boarding or leaving organization. How do I you know phase someone out of uh, Microsoft 365 They've got a number of good references on that how you you know put them at the count on hold how you transfer Uh ownership of the email That kind of stuff Somebody listen to some tunes somewhere how dropped off. Yeah, I was rocking out in Arizona uh, all right, so Question 10 Leonard asks. This is a good question too. I'm about to upgrade two systems from office 2010 And 2013 to office 365 any gotchas I should be aware of I'll back up my mail calendar and contacts for sure. Does the install automatically migrate them? Where do we start? Well, let's answer the question first. No, it's not going to migrate you unfortunately Leonard um Are you know, it depends on Partially whether or not this is just you as an individual doing it or are you part of an organization? Um, that's going there and where does your email reside right now? Do you have an exchange back end? Is that going to the cloud? Um, because when it comes to migration, that's you know, what primarily what you're going to be look at migrating If you're talking the office client uh share point of course is sec the secondary one, but um, you didn't mention anything about share point So i'm assuming you're talking just exchange It's it like microsoft has made that a lot easier It's fun, you know when they first started doing this It was really a pain in the butt and you had to rely on third-party products in order to do it Um pretty much. I mean, I remember uh, I used uh Probably more than a dozen time this product called migration whiz And uh, that was the only way I could get a volume of users, you know, 1,500 mailboxes Um up into azure, but they you know, they now have the built-in wizard, you know for each individual user and you can do it on a On a per tenant basis as well. You can set the entire tenant to migrate and you know do that But there are still some other tools that help because the mailbox piece. I think is a actually got into a point where it's You know, it's not as hard as it used to be but when you start getting into Number one a lot of folks still use, you know, the whole shared folders thing Um, they still, you know getting into the share point getting into that moving h drives or Usually it's up into one drive and all that other kind of fun stuff That's a major, you know uplift. That's a that's a lift and shift right there where You know just doing mail not so much, you know, I did any more Mail if he's just updating the client the client pieces From 2010 and 2013 to 365 and he's not changing the backend mechanisms or anything like that. There's pretty nothing To migrate unless he's talking about an lineup or a pound of pop account He's got an exchange account in the back end. That's kept in the exchange server um when he puts in the new client, uh the the Yeah His whole mailbox will just read download right into the machine. The thing he's got to be careful of 365 will allow you to have More than one version of office on the machine and you really don't want that Right. Also, if there are new machines make sure 365 isn't already installed I guess since he's saying he's upgrading that's not an issue If he's and if he's the only one I mean, I I'm assuming is for an entire company I I don't think I I don't know from the base for this question I mean I got the idea like two systems that have two versions of office Sounds like yeah, real small. I just he might be just himself two machines up to 365 Okay, because one of the problems that that uh the major problems is and and everybody blames it on on dns But it's dns And that's just because you know if you're moving stuff If you don't have your domain set up correctly in the first place It's just going to be a nightmare when you move your mailbox up there or you move anything else So even that they've got some really nice Checks on a dns and make sure you got your records corrected. They do One thing that I found that people forget about is the um illuminati It's what the illuminati. Don't illuminati. Yeah dns number one problem. Yeah illuminati number two. All right Um, but it's the solar flares number three. Sorry. It's it's it's the propagation time It's people don't I mean they sit there and they go. Well, how come this isn't working? And the thing about it is is that their isp You know as he made the dns changes that the rest of the world has And I've run into this so many times where I would just be like, hey give it give it another 12 hours another 24 hours Well, I don't have 12 or 24 hours. I gotta connect my mailbox and do this and I'm like, all right So why don't you try it on your cell phone and sure enough it works on a cell phone But we'll work on the computer well because Try and explain to us two different dns servers, you know two different paths that are being taken. So yeah But um, I dropped the link in here for um fast track f aq um, I know that Microsoft Used to be that if you had fewer than 50 Uh mailboxes or accounts were moving you couldn't get fast track support. I know that has been dropped dramatically I don't know if it's down to the single numbers or not, but it's worth a look And I did I did some of those fast tracks and I have to tell you that No, one thing you need to be cautious for those on about those is Is that uh, you will continue You will get calls and you will get emails from partners that want you to get your 365 management business and sell you services after you use that service Uh, yeah, that's true. So we just need to provide one of our, uh, partner numbers and be done with it You want to be partner of record mic? Yeah Do you even have pors anymore? I don't think I rid of pors. I think they still do Otherwise we have a disillusion of the partner ecosystem. You couldn't get credit for the people you've got under management You know, but I thought they changed it to now because I was a por for a couple of folks and they I haven't seen any anything come back from microsoft in probably two years I think they change it to a minimum a minimum number Of return that you have to have in order to be recognized You know, it has a minimum number of seats. I'm sorry Yeah, that makes sense something like that. I don't know what it is Well, that kind of defeats Look, I've not followed that. I'm not a you know, a csp or an msp And so I'm not I'm not been paying attention to some of that that messaging but But that really then hurts the small guys that are trying the independents that are trying to build a business to get up to that point If they change they changed all that last year They changed all the the different certifications and everything that you need to become a partner and we're good We're digressing a little bit here, but it's you know, that that whole thing has changed making it again What you said making it harder for um, the smaller Just true. Yeah, but technically like look collab talk my company. It's a we're I'm a registered partner I don't have any of the certifications. I'm not a you know, boulder silver anything. I'm just that I don't spend any time It's not what I go and do but I'm just action pack. I mean, that's you know, yep so All right, let's uh, let's jump into the next one. Uh, uh, david asks, um Hello, uh, anyone know of any 365 option to do email to do mail merge of many to one Without having to install a third party app I've never done a mail merge ever A mail merge. Well, I think I think we're misunderstanding. It's an app to move Multiple mailboxes into one or is it an actual mail merge like a word microsoft word mail merge? Multiple mailboxes, right? Uh, that's my understanding That's how I read it because a a mail merge. That's a that's a term used I know in word and and the exchange into you know, right and build a list and sit on the mailing list I don't think that's what it is. It's yeah I'm not aware of any tool though. I mean The internal tool or whatever. It's a third party I'm sure someone makes something but yeah, he's saying there's no way his company's gonna allow a third party inside And I I've been with those organizations too. It's like trying to pull teeth Right Yeah, I don't know. I mean other organizations have kind of gone and built their own scripts and and things around that But otherwise they turned a third party to do a lot of that I mean the exchange space and a lot of you know, these kinds of problems It's it's a pretty mature Space and I just think that Microsoft the way that they approach some problems not all but they'll they look at some of these problems and say Is this going to close net new business or bring a net new business for us? Or is it something that is there, you know, will we get any return on going and spending time developing these features? And they say no and it's a low to a non-priority and they just Leave it to the partners to do it. So Yeah, yeah, not that I'm aware of Sorry, Dave Yeah All right, uh fan favorite, uh, uh, julie here with an other person Does Best advice to limit access of our it support team to the hr and finance SharePoint sites while allowing them to be administrators. How do you handle that admin roles? Well, I'll I'm happy to take this one. Um, yeah, yeah Um by default share point is going to Um segregate administration from content owners When you set up SharePoint admin roles allow you to administer a farm or a tenant, but they give administrators no access to content by default A lot of site admins think that they've got access to content They don't until you set up a web application user policy or explicitly grant administrators Some role within your site collection So by default as long as that segregation is maintained You have What you need now the real problem is that administrators can then go and Create these web application user policies Or make changes that would grant them Access to the content the only way you can combat that is with audit logs And basically, you know, you have to trust the admins to do their job Set up some sort of alert or email in the event that permissions change I know I've done a couple of implementations where It wanted notifications if permissions changed on any sort of sites. It was primarily teams based But those Events exist and you can be alerted And that would be your Way to know that something might have changed or that they've got access when they weren't expressly given that sort of access by you or someone else But I mean the roles by the the roles are there by default and it's only when somebody crosses the line Um that they get access to the content We have a lot of small organizations where the person the administrator also has to have access to that And that's this I'll use the g word, you know, that's why you need to review on a regular basis your governance policies Especially as your organization Grows as you expand the it team you want to make sure there's the kind of the separation of those That ownership if you eventually have somebody who owns that and it's kind of your, you know, uh, your it Person dedicated to your department and take away that Responsibility front at the global level But that's why you need to Refresh, you know assess and refresh that governance Plan on a regular basis to make sure that it's still, you know, are the policies that we have in place are still meeting our needs Are we And if you're regularly auditing If you're making sure things are secure and compliant, um, that will probably come up in that conversation It should anyway who has access to what data is an important part of that Yeah, there are plenty of permissions reporting tools Um that serve that purpose of letting you know, but one one caveat Julie is if they expressly obey that administrative segregation Once you have problems inside the site collection, you're on your own The admins can't get in to help you unless you grant them some sort of rights. So that's that's the caveat yeah Which you can always do to temporarily resolve that, you know, technical issue and Yep, we're we're deal with Microsoft support Mike you were saying something I was just going to say I thought that 365 really kind of Enhanced the reporting capabilities with the new security center and all that kind of stuff but also azure ad because azure ad with the ability the What do they call it the agent For 365 that goes into log analytics in azure if you Bring that agent in it reports on everything that's going on in 365 from an audit perspective logins You know the whole bit so That just becomes a matter of uh Getting real good with filtering. Yeah. Yeah it does. Yeah Needle in the haystack All right, uh, let's see. I don't see no other questions coming through from the live stream So we'll just keep going through the list Um 13 Jericho Um My free teams account. Oh, hey, there we go another free teams account. I'm using my outlook.com had this feature Um, so it's the copy meeting link. So inviting people to join a meeting Um, so where I could just send the link to my guests to my meet Like how zoom does so I decided to subscribe For a 365 business basic account and use my domain hoping to have the same feature Unfortunately after a few tinkering and the options of permissions The best that I can do Only for guests is to invite them using their email just to be able to join not quite how zoom Works. Yeah, that's that's a limitation of active azure active directory. Yeah, that's all about the guest permissions thing So Yeah, so he's asking is there a way I could do an invite via link for people to join He wants to use it for his students And zoom is quite expensive compared to Teams business basic Can you do anonymous? No Oh, okay, you've got to at least be uh an external A defined external user Yeah, so can you make one single user and then uh share that that I mean link that user and then give that link to 10 people Um, I don't know I think gdp r people would be rolling over in their graves right now Hey, I'm just asking because I know somebody's probably attempted it. Yeah, I'm sure you're correct I see that I mean the just basically being able to share out a link and control who is I mean my my first thought is that Like I'm I do I go in and create the teams meeting most of the stuff I'm doing via outlook and I forward that via outlook and they've got a link Yeah, but the way we're those people are actually named users So you actually have separate named users. It's not like, you know, just sending he'd have to put all of his students into His ad in order to accomplish that But if you just want to send it to you, yeah, that happened to be guest users Yeah, he just wants to send it to student one at gmail.com through student 10 at gmail.com He doesn't have them in there They won't go they won't allow you to do that Yeah Yeah for a meeting. I mean, that's that's kind of the difference with using a live event If you're just broadcasting and want to send out an anonymous link you can get it through the live events But yeah, this is uh, I know we we keep saying this but the difference between teams and zoom is that Teams is an enterprise Application it's meant for a for different scenarios It's meant to be secure It's it's a it's a strength that you can send it only to named users and Go through that that pain pain process, but Sean you can face this there, but It's more howl than me Well, what's interesting is I mean if you remember skype skype used to be able to have guest users Yeah, you know, yeah, you could bring in as many guest users as you want it But then when they started converting skype for business over to teams you lost that capability He gave skype both barrels Yeah, I don't know if that's what's the roadmap around this anybody aware I Don't see that need to Uh, you know the whole service is based around being able to identify Uh, who's authenticated to access it and I don't see that Changing I mean maybe at some point they will add to the service so that you could Invite people anonymously, but I don't even want to think about how teams would have to change to accommodate that Well, you think about take a step back here and you think about how Microsoft has architected The the whole presence of a of a person or a device being connected to a service Everything everything is a named object So everything has to be a named objects with Microsoft. It can't be just, you know, guest. It can't be just someone, you know So other services aren't like that They don't have that architecture behind it because they also don't offer As many services and things that can tie in to those objects You know zoom doesn't offer, uh, you know three or four hundred other services In the cloud, you know, like Microsoft does and they're trying to make it a whole linkable ecosystem, if you will Um, so I understand that there's there's big differences between the two and I really feel that You know, I I personally think that zoom is more, uh, is more flexible Um than teams is and it's you know, it's got it's got the ability to do things that That I need and other people need Um and teams is teams is teams. I mean, it's it's an it's either a device or an or or a person object and that's it Yeah, I've watched my wife and her co-workers and I mean I brought up teams initially and zoom just works for them I stopped trying to fight that battle yep Yeah, we've talked about that a lot if you go and and do a search on the uh, the For weekly the the episodes You'll have a zoom coming up a lot. Remember this is a way back machine Of how we used to we actually used to do this out on on zoom and and uh, Share that out there and and and we just kept getting grief for You know people every single week using teams christian. How come you're not using Microsoft product people that are using zoom. They're like, yeah Explain every week like there's a reason why we're doing it and so using facebook. Why aren't you using yammer back off trolls? I don't think anybody I've never heard that one mike Said no one ever. Yeah. Yeah Uh, that's funny It's funny because it's true All right Chad asked a question is there a way as the admin to be able to view a user's chat history without the user knowing Asking for a friend. No, I asked that He says security issue. That's why I'm asking I don't know. I don't know if we can do that or not I mean, that's like that's like uh, the old days when you would uh The email admin would uh, give rights give permissions to open another mailbox and uh, when I was when I was in when I was an it administrator for a company a long time ago and The ceo comes to me and tells me that he needs permission to open this other person's mailbox and i'm like I'm not going to jail over this Because you're getting you're getting into privacy and you know Could even be a HIPAA violation. It could be a gdpr. It could be anything. I mean You got to be incredibly careful Yeah, yeah Lines through the place I used to work at the uh When the good general manager left and the not so good general manager arrived Uh, he installed himself in the root of the exchange for the mail store So he could look at any and everything at any time for any reason Michael scott the office Go look at anybody's email My kids just watch that episode. Yeah No party for you, Michael Uh Just looking to see We're up to we're up to julie again Point person to it, but well, just to finish this question though So I mean that the what's the for a chat versus the threaded discussion in the chat It's a secure discussion between the participants And so it you know, it's it's stored via exchange folders Um, and it's searchable under those profiles Can an admin go in and get access to that and and save that to their It's they have very limited access to any of that That content I'm actually looking for an article What are you talking about send somebody a private message because there's chat Which is available to everyone, but then you can also send a private message, right? No the chat The chat there's the chat which is the One-to-one the two of us. We're the only two participants in that the conversation. That's a channel conversation And that's what the I guess I has access to I guess it's a terminology because I'm looking at a teams window right now And it says meeting chat you can have a multi-person chat that's different from a channel conversation Well, if it's a meeting chat though, everybody in the meeting can see it, right? Right, but I could start if I wanted to start a chat with And you right now and leave howl out I could do that and it doesn't have to be associated with anything Right. I thought it was that was a personal Yeah, I guess I'm I'm thinking it was from another so no it so it did be clear though Is that you know teams as in microsoft 365 is a business application? Therefore the You know the like you are not a in as an individual in that environment that tenant Unless you're the owner of the tenant collab talk is my tenant like you don't own the content What's in this that system that chat conversation is part of that record? So while they're not able just to go in and look at hey, I'm going to read through shan's chats with mic today and do the michael scott follow along You can go into the compliance center To keep you know and do that. What is it the content search and filter and go and search on And so you need to be able to do that if if the company is sued and I need to go in and see if you know howl has been talking about the the his alien abduction, which is classified information Then You know, I need to be able to go in there and search about that. I'm not Holding anything You you can keep on bringing up the probing christian. You got to get away from that. There was no probing involved You know as far as we know that's what hell tells us. So There's just a straight up abduction Yeah Yeah, so to answer that that question, um, it's not just to go into the chat history. So it's a bit more granular they would have to go and search the compliance center and do that content search to be able to find something so it's uh I don't think that they could just go in there through those controls. I've not gone in and attempted this But just read through what are the last 10 chat histories that shan had You can't view the content that way. It's it's Broken up. You'd have to go in and look at it like what intellectual property has Sean, um Erroneously shared with somebody via chat so that I could fire him and this this opens up something else too is that It concerns me That a person who's concerned about this from and I I don't mean to give you any guff about this Um, who's the person who posted this chat chat? I don't mean to give you any guff about this really But I do because if you're if you're doing this from a security aspect You shouldn't even be asking this question in a public forum number one um And number two, I mean this is uh, this dives into all kinds of legal here and uh Hopefully your company has some kind of policies around this Maybe it's just a you know a smaller shop. I don't know but There should be a little bit more background on this seek legal counsel. Yeah Just to know what you can and can't do Well, and I mean what you should should once once he looks at that he's liable You have to understand. I mean once you look at that you are now Part of it. You are now liable. So if anything goes with that You're going right along with it Sean are you checking out the live stream? Would you stop? Uh, all right, okay, you want me to be quiet just say You're not No, no, I was just uh, that was good content, but I was just he's mucking around it just happened to capture an interesting Thing with me cleaning my glasses No, I'm just uh, I'm excited that our next question is from julie Julie We got to get julie on the show. This is a shout out Julie, we want you to join us on the show. You've had the most questions We really enjoyed answering these questions for you. It's the ones that we could answer And you know, Sean would really like to to talk to you about your SharePoint stuff Especially would like you to take it go to Branson and hang out. So Join us julie. Well, we have we so over the course of the day these two part one part two Four different julie questions. I just think that you know, she We definitely want to have julie join us on camera But she needs to I don't know step it up bring five questions or something. I don't know it needs to Dazzle us I'm pretty dazzled All right, so julie asks a question 15 Um using office 365. I'm not an it expert. I shared SharePoint site access to an external user or client who is using the g-suite That user's company then switched to office 365 and changed email addresses I granted access to the new email and the link will not work She keeps getting the prompt to request access. I granted access and it still won't let her view the files Yes, any thoughts I want to need to do on our end That uri has the has the actual identifier in it, right john I'm pretty sure the uri will have the identifier of the At least high-end at least the email domain. It may not have the complete email address But at least has the uri embedded in it all those funky numbers and letters and everything afterwards It's just an encrypted, you know hash text and usually One of you this happens in one drive So if you actually share out a file of one drive, it does that one drv dot ms But if you share it out to a specific user it adds a bunch of Characters in the end and that's actually identifying, you know, the domain as this person is supposed to click You know that clicks in it's supposed to have So I I'm I'm betting that that's what's going on Yeah, I believe you're right and it's so it's it's it's treating it It's not the same person to the system Right, you have to use a created a brand new link and reshare that out and our resident share point expert is looking like Yeah, you guys are full of crap I just I'm familiar with the situation, but um Not so much the specifics on what gets uh crafted. So what you're saying makes sense to me I just haven't had the experience to personally verify it. It's all i'm saying that's why i'm looking Sort of so yeah, and I take this from I take this from I worked a lot with the citric share file and sister citric share file is Incredibly secure compared to one drive or box or drop box or whatever And they actually embed the entire If you said that this person gets access that entire email identifier is in that uri And nobody else can connect to that unless they're connecting as that person So Yeah, I've I've run into this problem It's been a it's been a difficulty where because I have the the problem with like my mvp profiles So the email that I use for that is different than I use for every other system And so as we all do I I have to remember between Various microsoft properties. I have three different emails two historical and my one current And so I have to remember which one did I log in for that and so people will often send me A link to something to the wrong christian buckley some archive There's no actual profile behind it anymore only my email You know access gets me into that um And so they have to resend the link to the correct email And you know You only have three I've got like 10 In the microsoft systems No, because I I I kind of understood that early on and I switched over to uh to my hotmail And stopped using company emails for that whole microsoft id transition I don't know you guys remember that when we started getting emails saying hey If you're on microsoft id you won't be able to use this service because it requires a work or school account And I even log into services today where I'll come back and say this is a work or school account You have to just use a microsoft some of the visual studio stuff is that way I've because my bitstream foundry account There's the personal one. There's the work one. You have to know which one to present to the service. Yeah And at one point at some point they said they were going to try and tie it all and solidate. Yeah Yeah Yeah, they gave up Yeah, I can understand why what I heard and this may be rumor But what I heard was the actual back end To the microsoft id system That was causing all the problems is it was actually an oracle back end Imagine that Well, julie though, the the so the answer to that the problem is yes You need to make sure that that You know that it's there logged in using the new email But the that link that you're trying to use is from is an invitation to the old email You have to generate an entirely new link to the new email And then they have them logged in that way and they should be able to get in Another question I'd like to ask julie is if they to find out why And well, she's not going to find out But why would why wouldn't if you were going to move from g suite to 365 would you change email addresses? I mean, it doesn't make a lot of sense because it's the email address has nothing to do with the provider I mean, it's just a dns change. That's all it is I don't know Good point. Well, I don't know No idea But when we have her on the show we'll quiz her that's right Want to go back this historically and uh, and now we're gonna teach you won't show up All right It'll just be the julie hour the two hour two segments and uh, Julie again and don't go through Hey, don't give up on mickey I'm not we're we're getting we're getting to uh to mickey. We got another 15 minutes um Nice, here's one Raul asks in 16, uh, someone know why only some users do not allow them to change the wallpaper It doesn't even allow them to see the option So in teams being able to go in there and uh and configure and change the background the wallpaper That is an admin setting that is an admin setting Is that per user? I thought that was everybody has the ability it is everybody either on or off So I know that's an admin that's an admin setting because I turned it on and off to see it Yeah, yeah, and it's per user after that. So your assumption is that this question. I think that makes sense Raul's maybe not talking about his own organization. He's just talking about people that he knows And some aren't don't see it and some do yeah I mean, that's thanks christian. I appreciate that. Thank you nailed it Nailed it. All right um pernilla number 17 asks When trying to log in using the computer app I get the message that i'm not authorized to my own organization in the free version I tried to reinstall the app, but it doesn't help Is this a known issue? Is there a known solution the one app? Which app christian was it? Yeah using the computer app wait Where's the computer app? I Have one of these situations earlier today when my wife kept talking about the plug the plug. I'm like computer Put it down scotty How Yeah, I was this um nabbed out of any specific forum or list or like it might be a teams thing Um, it was it was either the the teams of the office 365 page So In the book of faces. Yeah, if you perp pernilla do a quick search on burdella Hang on. I'll see if I could find I don't I mean look at apps. I'm typing find an app and I put computer Like Look at that. Look at that the com tele contact center. That's what comes up. I don't know I assume she means the teams in teams So she's using the installed app I assume that's what she means by using the free the free version. Yeah Organization Well, it does she have Is her own organization? So somebody asked uh, so hasama said hey contact the admin Uh, it's maybe there's no service license assigned to you license. Yeah, given that it's a given that it's a free version Um, and her response is i'm the administrator since i'm the only one of my company and i'm using the free version Uh, but use my email to be a guest at another company's teams and they use the paid version So Well, that makes sense I mean You can have your own the free version will allow you to obviously connect to um Meetings and whatnot, but you can't start a meeting unless you got a license assigned You can't set those resources up in your tenant unless you've got a license assigned Yeah, I think that the again that my understanding i've not played with the free version But the free version it doesn't provide you what you're going to do that, right? You're going to report back Going eventually if I do the work I will Hold on homework So but so my so my understanding of the free version of this of teams Was that it allowed an individual end user to go in and participate in teams activities? It doesn't then give them an entire Teams environment. Is that incorrect? That's incorrect. Okay. See that's I've not gone in and played with them. It gives them an entire team environment. It's just limited So there are specific things if you look at that chart that I linked to There are specific things that aren't available from an admin perspective Okay, but the other things are, you know reduced so You know the numbers are reduced of how many users you can have and so on and so forth No, yes, so that's just amazing. So conferencing Yeah, so on the admin if you take a look at the admin portion of it though Sean towards the bottom You know it's saying admin tools for managing users and apps. You don't get that with the free version You know, so You can't really say hey contact your admin and they'll sort this out for you because with the free version There is no admin tool, right? It's just a client app. That's just a client app that you can start a meeting from Yeah, so that that's the I guess that's the question we need to know from pernellas You know, what are you getting the not authorized to access to for the organization? It's there if are you not even even able to get into the free app that you're the end user app or Yeah, you know like so Yeah Need more input need more info. All right common problem. We have Uh, do you still have that link? You know here. I don't have the link that you had shared Let me if you like if you could share that again Oh, yeah, it's only right up the chest right there. It says You see it I just right here post it again. Yeah, I just copied it. Thank you sweeten me I'm just gonna move that. I'm gonna also paste that over into the Facebook I did in this morning's facebook live stream. Oh, I thought you just did it Yeah Sorry No, yeah, I'm where you are mike. It's here in the chat here in teams But I also am pasting it over in the facebook live stream That's what I thought you did earlier, but that's okay. I'm good. Yeah, that was a different live stream That was this morning's live stream roger roger It's a different page Oh roger roger. Okay. I'm of clearance clearance What's your vector vector? I am serious and don't call me surely. Yes Uh, all right 18 Justin says I have two users who are randomly getting a message in teams That their microphone is not detected One user is on a brand new lenovo t15 Is that isn't that the terminator? Um with the clean It started t800. Oh, sorry With the clean image on it and all that were easily found Uh one's on a brand new lenovo with a clean image and all drivers are up to date And I cannot seem to find any reason why this randomly happens Well, I will start by saying don't use the microphone on your laptop, but Yeah, and I randomly have it happen Just like my teams was messed up. I had mad. I did a complete uninstall reinstall teams and Magically my microphone works now so Some of the standard microphone stuff probably applies like if you allow the Microphone to be turned off for power throttling and savings Um, normally what they'll tell you is any of those devices that need to stay awake all the time You don't allow them to be On your power profile suspended temporarily to conserve power and things not only that but it's also Some apps will take exclusive control of a device As we can see webcams microphones stuff like that Well, something to be aware of it I don't know if this is a since another additional information needed Is it happening in the middle of a meeting or are you talking about in between sessions? The in between sessions I think for what you just explained as well as the fact that teams And I I always joke that the the era of plug and play is is uh is dead, you know Teams is very sensitive to settings and other applications. You shut down teams You have a different setting set up on another application It can come back and where your system is just still somehow pointing to a different configuration and Teams gets confused by that and so it's one of those things where You know at the beginning of any meeting I do that quick check Is it still pulling in for my usb microphone? Is it to my thx speakers? Or occasionally because both of my Fancy monitors have speakers and microphones built in never use them because it's horrible sound and audio in and out yeah, but Occasionally it will find one of them and use it And so I try to nip that the bud Yeah, so, you know At least make sure the machine's running. You're not coming out of sleep or suspend Um test the microphone ahead of time and if it's happening happening during the meeting I don't think we've got a good suggestion for that right now other than As if nothing else works, you can always you know use a plug and exercise the headphone jack. That's another interesting era where things can go It's simple itself Sounds better Get yourself a blue snowball or a yes a yeti blue yeti. Yes I've got the They're backwarded If you go to staples you can get one. I wanted a yeti pro in their backward Can't get them anywhere. Yeah, it's like The covet hit everybody worked from home and then all that you couldn't get you can't get webcams You can't get microphones. You can't get you can't even get green screens, you know I've got a stash mic make me an over. Yeah, some of that stuff I would say that go out and do the using buy now on ebay. You can find a lot of that stuff And yeah jacked up prices. Uh, sometimes. Yeah, sometimes Um number 19 we're almost to the end. We're almost to mickey. He's next um Nils eric Says I bought a microsoft 365 family subscription today Is there a convenient way to create a shared folder with all family members So that everyone can sync it via one drive on their pc's or do I have to manually add everyone via their email address? I don't know how big his family is But that shouldn't be a big deal to add your family members one by one Yeah, and there is no way in uh 365 family to do that in one drive you have to add each individual email address because you don't have a share point so You have share point. I shouldn't say that you have share point. It's the back end for one drive for one drive the back end for share point So you have it, but you don't you don't have the capability just to add users to it All right, and finally let's wrap up on mr. Mickey rork fame actor icon uh former professional semi was he professional boxer or semi pro Was he amateur he was seven? Yeah, okay. He made like in overall he made something like 60 some movies in his lifetime Yeah, yeah, it was just it's a crazy number It's like he was you know, even if he was in a movie for a minute But he made just the list goes on and on and on well it doesn't go on and on it ends at 60 So technically that was it you know false information. I almost spit out of my water that would have been bad Kind of like I did That's the kind of I do these logic things jokes with my my middle son my son nick where else say something He's like well, that's really hot. They're like, well, you know, what's hotter than that He's like no, what I said anything with the temperature that's higher than the thing of what you're talking about I'm surprised you don't know that and that's that's like our running joke Yeah, anyway, sorry big mickey says My colleague created a wrong email for a user. See that's a problem right there Don't create the wrong emails Come on Yeah, like so You have one job My colleague created a wrong email for a user where she has been using for a while that that's Using a fake email. That's like It's against the law we're not gonna make it through this All right question with the running commentary So for only this week, we corrected the email when composing an email to her the directory shows the correct email How can I avoid the directory to not display the old email and only show the corrected email? Is it possible when I go search for her when composing an email to her name the wrong email still comes up Well, if it's in the history, yeah Local cash, yeah Which can confuse people Is the case of an alias the wrong email It also happens to be the the username we used to log in to outlook on the web I know about the cross out button So to be able to delete the cash and outlook on the web when composing email to her, but at times it comes back The question is how do you remove the wrong email? So it's it's very simple. I mean basically you're going to create an alias with the right email Is the one already there you delete the you make that one the primary and then you delete the the bad one It sounds like a technical shell game All you're doing all you're doing is is taking an alias and making it primary You can make any alias that you have a primary Sure on your account So that's all you're doing is you're just changing the primary and then automatically becomes the default email address for you in the address book right well I should I should preface that though unless The address book is on premises and the address book on premises doesn't allow for updates So you have two separate address books. You can have two separate address books You can have a a gal up in the in exchange Online and you can have a gal on premises Which can have two different sets of information if you don't allow them to cross update right Well, and he continues he says the question is how do you remove that wrong email? I think we just kind of explain that even in her profile Do I have to run a power show command on the ads? And sync it kind of gets annoying seeing the wrong email still I mean one you can't go in and replace the history if you Those are important history that need to remain You can't purge that and swap it out right you can clear it from the cache You can fix it going forward make that the primary Correct And what I would do is I I bet before you do any of that create a psd You know, I think great about the entire mailbox. I know pal. I know how but You create a backup of the mailbox and that necessarily psd, but at least back it up No, no, no, no, no. I got nothing against doing that people should think about that more often Yeah, I just I just like a house correction That's great. Hey, well gentlemen, we're we're over on the time So, uh, appreciate everybody for joining in today for those that Watched and the recording of course will be out on the claptalk youtube page And you'll be able to find the link list of every topic that we've covered over the Morning and evening sessions will be out on buckleyplanet.com and the office hours And we'll be back next monday at the same bat time bat channel and that's a thread you can take seriously Yes, 8 a.m. And 6 p.m. Pacific every monday nandes Send a an email to office hours at collab talk calm And uh, let us know if we can count on you next session Well, I'm gonna I'll reach out to her and facebook and invite her But uh, yeah, so you can also email us at office hours at collab talk.com as john just said And send us questions during the week and we'll uh, we'll respond to them. So there's a handful of us that, uh Are awake during the week and No, I'm not on the list. I I have homework to write a script for next week christian. What's your homework again? What I was Sean, I'm auditing this class Auditing this class That's uh, that's a very interesting way to put it Yeah, I I do want to go in and do that look for personal reasons. We keep seeing these questions pop up around the medicinal purposes. I understand. Yeah, I would like to I'd like the it's like it's an herbal remedy. I'd like to go and understand those medicinal benefits You know, it's directly from personal purpose. Yeah, that's right Uh, take it directly. It doesn't matter. So I'm that It all comes back to the probes What is it with your face? All right Enjoy the rest of your, uh, probe free evenings gentlemen Catch on the flip side See you