 Okay, we are recording. Okay, I guess I need to click on continue on my screen. Okay, all right. Okay, so I guess I need to go to my language first right and call the meeting to order. Okay, pursuant to chapter 20 of the acts of 2021 this meeting will be conducted via remote means members of the public who wish to access the meeting may do so via zoom or by telephone. There are instructions on the Amherst town website www.amherst ma.gov. No in person attendance of members of the public will be permitted but every effort will be made will be made to ensure that the public can adequately access the proceedings in real time via via technological means. I call this meeting to order. Okay, and this meeting is being recorded by the town of Amherst if anyone else is doing so at this time please notify me now. Okay, hearing none, I will bring up. Today's items. So we have no members of the public in attendance at the moment, right. That is correct. And then we need to talk about the minutes from March 10 2022. Lee have you had a chance to look at those. Yes, I moved to approve the minutes of March 10 2022 22. Second. All those in favor please say aye aye. Aye. Okay. All right. Take it away Kim. I will scroll down here so then the first thing on our agenda today is the motor vehicle excise commitment number seven. I forgot about the week the excise weeks. So, so here are the excise weeks for March 7 2022 through March 11 2022. You will see let me get my little, you will see over here. I'm not liking the red. I don't know how to change that but you'll see there that's for 2020. This is for 2021. And this list here is for 2022. So we have calendar year 2020, there were two abatements for that week, totaling in 136 69. If there's only one for the calendar year 2021 totaling in $5 and $0.45. And then for the calendar year 2022, there were 20 abatements totaling $1,297 and 32 cents. And I know I'm slow but refresh my memory as to why it is that we have 2020 and 2021 abatements on there. So, you have three years to be able to abate a tax bill or one year after the date that it's been paid. So, also the registry can send us commitments, if somebody has been missed in the prior year if it went to the wrong town. They would send over a bill, for example. So if somebody has processed an abatement for one of those years because they have not yet paid the bill or they've realized that they were due a refund because they got rid of their vehicle and canceled or transferred their plates. As I said, they have three years to be able to process that. So that's why we see that there are three years on this, this commitment we just happened to have three years of excise that people wanted abated for, you know, one reason or another. And again, they provided all the paperwork showing that they were no longer in possession of the vehicle, and then they either transferred or canceled the plates. I move to approve these abatements from the week of March 7, 2022. Second. All those in favor please say aye. Aye. Aye. Okay, so we will move on to the next week. So we have another week of March 14 through the 21st. And this as you'll see again over here on the left is just for the calendar year 2022. And so there were 16 abatements that were processed during that week, totaling $1,190.57. Move to approve those abatements. Second. All those in favor please say aye. Aye. Aye. Okay. The following week so we have March 23 through the 25th, there were 33 abatements processed for calendar year 22, in the amount of $5,071 and 3 cents. Move to approve those abatements. All of the second. All those in favor please say aye. Aye. Aye. Okay. And then again the following week we have another. Well, first of all, we have week, March 28 through the 31st for 2022 14 total abatements, and then we have one for calendar year 21. The calendar year 21 abatement was for 7787. And the calendar year 2022 abatements, the 14 of them were totaling $1,926.76. For a total of $2,004.63. Correct. Move to approve these abatements. Second. All those in favor please say aye. Aye. I think this might just, oh, this is a. That's a personal exam. I'm sorry. Yeah, that's a personal exemption or bluff or blind. As I recall, we reviewed this. We didn't we review this in executive session and approve it. I think that was stuck on there in error. Yes, it was. I apologize. I forgot we don't have to put those on. Okay. It goes with that. And that's same. These are the same thing. These were already approved in executive session. Those were overvaluations. Yeah. Sorry about that. I forgot I'm not supposed to include those. So is there something on here we need to look at. Nope. This was just the total. You had already approved those. So. So here is where I had originally started going. We have the commitment for the second. Billing of excise. So this is the commitment that comes from the registry with the pile of bills that. That we send out totaling $192,024 and 35 cents. So this page here you will see is the commitment that we, or the warrant excuse me that we send to the collector's office stating that there was that. Again, $192,024 and 35 cents worth of tax bills that we expect to collect. And then on the second page, you will see the commitment to accounting with the same number there. And I believe there should be the munis commitment as well. So you'll see this top number here. I'll just put a. A line there. You'll see the nine $192,024 and 35 cents. You do see the 3000 that are exact or the $3,000 worth that are exempt. So the total here on the bottom is different. And that's just because that includes the exemptions, but we don't build them, which is why it's 120. $192,024 and 35. So our signatures. Welcome. Hello. That's okay. For the link. I couldn't find it. Okay. Okay. So we, so our signatures are all over these documents, right? Yes. So approve. I'm moving to approve our signatures on this. Commitment. Second. All those in favor, please say aye. Aye. Okay. So moving along, you're going to see another one, almost exactly the same. This particular commitment was for calendar year 21. So again, this came from the registry of motor vehicles. So you'll see that this was sent. As you saw the abatements that were able to be processed for 21, this could be a reason why somebody got. A, somebody had registered a vehicle at the end of calendar year 21. And maybe they got rid of it already. So that's why we might have had an abatement. This particular, this particular commitment is in the amount of $42.06. This is the page that goes to the collector's office, the warrant. Again, here is the page, the commitment that goes to the accounting office. And you'll see that same amount of money there. And then on the back page. You will see. This hold on there. There we go. You will see the 42, 6, 06 right there out of. So you'll see that is the amount that we put in for billing. Okay. I moved to approve our signatures on those three documents. Second. All those in favor, please say aye. Aye. Aye. Okay. Okay. I know I don't really like the red, but I don't know how to change it. Work on that for next time. Okay. So all, so there's a pile, as you know, of these warrants to the collector and commitments to accounting for supplemental bills. So we'll go through each one of them. We can motion them separately or together. It's up to you guys. Okay. Okay. Okay. Okay. Okay. So there are buildings that were under construction. Being built. Or having a large addition added in some cases. So this supplemental bill is from the date that they received their occupancy permit until the end of the fiscal year. So we did them all separately because the paper trail is much smaller than the other. So again, we can, I'm going to, I'm going to suggest that we, unless somebody on the board suggests pulling one out from this group, I'm going to suggest that we look at them all and then vote, vote on them together. And that's fine. And we can go through them and decide if we want to do that after. So this first one will be for 13 VISTA terrorists in the amount of $2,256. Again, this is the page, the warrant to the collectors. You'll see the, you're going to see all the warrants first. I believe this is the warrant for the CPA tax, which is $67.85 based on that value that goes to 13 VISTA terrorists. And then you will see the commitment to accounting. With the real estate tax in the same amount of $2,255.56 and on the same page, the CPA for $67.85. We also have the backup out of Munis so that you can see that we did actually input it that way. And you'll again see that, that right here is listed the 2255 $5.56 and the 67.85. Recollection what Munis is again. Munis is our billing software. Okay. So you just see again, how it looks like it's just showing the rate. And here is just my backup paperwork as to where I came up with that figure. So you'll see this on every single one of these. So I'll scoot by this quickly after we just take a brief look at it here. But again, you'll see I have their customer number in the billing system. I have what kind of property it was. So most of them are single families. There's that one in the middle, the 013, 013, which is a mixed use property. You'll have their parcel IDs, their street number and name. And then we go to the value that they were billed at in 2022, the value that they were built, that they were adjusted. And then it goes so on and so forth with the tax dollar. And that's how I came up with, and the CPA. And that's how I came up with that particular figure. So any questions we can always come back to that as well. Yeah. Do you know if we've done this in past years? Yes. Yep. These were done in past years, but David used to put them all on one commitment. I feel that it is a little easier to follow if you're looking for something in the future. To just have them separated out. Okay, that's fine. I think we have to go over the billing. Those three pages. No, yeah, we don't have to go just these quickly. It's 22 South middle streets for 100. 1,756. So one is the actual tax. Commitments to the. Excuse me, the warrants to the collector. $52 and 82 cents in CPA for that property. And again, you'll see the commitment to the. Accounting office with those figures here listed. Exactly the same for the collector. You just see again, the munis. You can skip. The anyway. These three pages. Yep. So then we have 21 Baker street. We have a tax dollar amount of 2,349. 93. Warrant to the collector. The CPA on this particular property with $70 and 69 cents. In addition to what they've already been built. Again, notice it to the accountant with the same. Numbers. We'll skip over these. It's just the munis printout. And my backup. Next property was. 462 main street. In the amount of 15,312 dollars and 54 cents in tax. This was the mixed use one, right? Yes, this was the mixed use one. And again, this is an additional tax from what they've already been taxed. And is the. The either addition or extra building or whatever it was that they were doing on their property. So CPA in addition was another $460 and 63 cents. And then again, the page to accounting with those numbers. And we'll skip over. These. Okay. Next is 1530 southeast street. Totalling tax is 2,142 dollars and 11 cents. And the CPA is 6444. Again, you'll see the. Page two accounting with those same numbers. And we'll skip by the munis printout. 94 pond view drive is 2,549 dollars and 77 cents in tax. On the warrant to the collector and 7670 on the warrant to collector for the CPA tax. Commitment to accounting again. You'll see those same figures. And that was it. So I just wanted to make. Note on this here, you'll see this figure here. 27,159 dollars and six cents. Is the total amount that we build in supplemental bills. So again, just to reiterate supplemental bills are the completion and occupancy permit has been given. And you'll also see just for note. This column here. Has the occupancy permit completion date. So this was when they were. Given the, the permission to use this building or live in this building. At full occupancy. So that is, we take that date. And the end of the fiscal year as June 30th. And we figure out the calculation to get that tax dollar. So. That's in addition to whatever their final tax bill was based on what was there as of January 1st. So will you have like other ones that are done like in May. Will you have more of those? So if they're done in May, then we don't do them because they generally will update on the preliminary tax bills. If we get the occupancy permits in time. And then again, with the final tax bills, you know, if there's something that we don't want to do, we don't want to do that. We don't want to do that. We don't want to do that. We don't want to do that. We don't want to do that. We don't want to do that in time. And then again, with the final tax bills, you know, if there's something that. After the preliminary bills are mailed, if something really, really significant, these have to be 50% or more of the value changing. Then we would. We would. Do a supplemental bill for that too. So they don't get walloped in the final or preliminary tax bills. So if everybody's comfortable with all of those, you know, just let me know when we can go back. Go ahead. No, go ahead. I moved to approve our signatures on all those supplemental documents, including the. The warrants. Second. All those in favor, please say aye. Aye. Aye. Okay. That's unanimous. Alrighty. So moving along here, we have a personal property supplemental bill. Apologies. I forgot about this one. This one was $3,535 and 82 cents. So this was a personal property account rather than a real estate. So we should actually do this one separate anyway. But again, so this one doesn't have CPA, personal property does not get the CPA charge. So 3,535 dollars and 82 cents was. Where is this? Where is this? Do we know who this is? So this is a personal property is. Next amp. So this is solar. This was a solar agreement. So what we do with the solar agreements is if the total. Value of the property doesn't come out to be. What we were agreed on in the solar pilot. That we either do an abatement to adjust that or we tax them. The correct amount to come up with that number in this case. So we're going to get that amount. So we're going to get that amount. By 3,535 dollars and 82 cents. And that's where this bill. Is for. So again, you'll see that to the accounting office. And just our backup. Out of that. A greed upon number with the company or. Yes. Yep. So before. Before the. The solar company actually sets up and gets going and running. So we have an agreement with them. That says they're going to pay X amount of dollars each year. And generally that increases until the end of their term. Some of them go 10 years. Some of them go eight years. Some, you know, it depends on. What the negotiation is at the time. On college land. So we pick up. Some of these are on college land. You'll see. So this backup, you're going to see three times. So there's three of these. So the one that we're talking about right now is actually on Montague road. So this is this one here. But yes, these ones that are at the colleges, the solar panels are not owned by the college, which is why we're able to collect that tax. So here's another one. Go ahead. So the difference numbers. What you. Originally. Forecast versus what the actual. Yes. So this particular one, I'm going to highlight in red. I hope that doesn't make it too hard to see. But that is what. They were expected to pay. That's what we agreed on. This is what they actually paid so far or what they were billed. So that's why we come up with this 3000 that we need to bill them extra for because it then would come up. Hold on. Popped something up. Here. I don't know how to get rid of it. We should escape. Okay. There we go. Okay. So yes. So this 3000 would. Would. Total the 35,000. 896 dollars that, that they agreed with the town that they would pay for the fiscal year. Of 2022. Yeah. So will billing adjust their billing in the future to be more on target or not? No. So the, the, the personal property account that we have will adjust accordingly. Each year. But if it doesn't match the agreed upon amount exactly, then we would do that adjustment, whether it be an abatement. Or whether it be. That we have to bill them again, a supplemental. So moving along, we have another one here. This one's for Tesla. So this one is at Hampshire college. And this one is in the amount of 1318 dollars and 27 cents. So again, you're going to see the warrant. The commitment to accounting and then just the backup documentation. So you'll see that page again. This is for the charging stations up there. Um, it could be. I believe they have some solar panels on some buildings. So I don't know if that charges those stations or, or if there's something separate for that. And then the last one is for con Edison, which is at UMass. And that's 14,542 dollars and 88 cents. So again, you'll see that one. That's 14,542 dollars and 88 cents. So again, you'll see that warrant. The commitment to accounting and the backup documentation. Uh, Here's why if we agreed up front, what they're going to pay why we don't build correctly. So it's all in how the computer systems work basically. Um, if the. Um, Cause we can't really, I mean, I suppose we could go in and do an override, but with the tax rate, it would be more complicated to try to do it that way. And I mean override as in, like we put in a specific value that would come out to that tax, but we don't know what the tax rates going to be until it's. Already set in our figures are already submitted to the DOR. So at that point, it's just a matter of, of doing the adjustment. Yeah. I mean, I think that the taxes are based on the value and the tax rate. Is where that. Comes from. So that's why we do it that way. The other two are pretty close, but con that we missed by a mile. Yeah. And that was, so that one. As you see in the past, it wasn't that big. So I'm not sure exactly what happened there. So it's something that I'll be looking at this year. Before the, um, tax bills go out and see if. So far off because you see they were only billed. Yeah. 26,000 and they should have been billed 40. So something seems a little funky there because it went down. Yeah. What's the past. So I'm not sure. So that is something that I will be checking into. I can't imagine it's something that will happen that often, but you know, you probably see things more like this thousand or 3000. It almost missed, look like they missed a quarter or something. It does. Yeah. And so it could have, I mean, it could have been something that they added. Um, maybe something got removed off the personal property. The last four years that they just continued that billing. They would have been fine. Right. Right. Okay. So, um, and then the last personal property, this was just one that, um, for some reason got missed altogether last year. Uh, in, in fiscal 2022, um, totaling $350 and 96 cents for Verizon wireless. Um, so that is what this is here. Um, and again, the commitment to accounting and the warrant to the collector with all the backup documentation. Um, and this is the, this is the personal property, um, account and my calculations as to how I got to that number. So it's a little bit different backup than the others. But, um, That is what we have for that one. So that's all the supplemental bills. So we can, um, if you, if you're comfortable again, we can do the, uh, Personal property supplemental bills separately altogether. All right. So I moved to approve our signatures on those, um, on those supplemental bills. Second. All those in favor, please say aye. Aye. Okay. Uh, so moving along here, we have a rollback tax for Coles, real estate, uh, Coles DW Coles. Um, this one has, it's pretty straightforward. Uh, we built them for $5,943 and two cents for the property on Montague road. Um, I don't know if you guys are familiar, but if you're headed up 63 towards, uh, Leveret, this property is on your, uh, right hand side. It's a big solar farm out in the back. Um, so this one, we will be adjusting because. I was not aware of an application that came in for 61 a, it came in a couple of days before I started. Um, so I didn't see it. And that's why I took the whole piece of property out of, um, chapter 61. When that was not supposed to happen, only 1.65 acres was supposed to come out of, of chapter. Um, so there's just a little misunderstanding and I'm just waiting to hear back from, uh, vision as to why a value is not calculating correctly. So they're working on that currently. So we'll get this adjusted and presented to you again, but we do need to approve this because it was billed. Um, so again, $5,943 and two cents. Uh, warrant to the collector commitment to accounting. And then the backup documentation. Um, Here, which shows where I came up with that calculation, which again will be adjusted. Um, and I will bring that to you. And then here is just another backup documentation of, of how I came up with that figure. So, um, those will be redone and presented to you again, but for the moment, we would need to vote on this, um, to approve because it was committed to, uh, a tax bill. So was this a 61 a that we discussed before you came on board? I remember it. Yeah. I think so. Yeah. Um, this basically what happened. I spoke with, I sat down with one of the foresters from quills and he, um, explained to me that there are four, I think four or five parcels underneath this particular solar farm. Um, and so that's why this one got a little complicated. And the fact that a few days before I started, they turned in their paperwork and it got processed and filed. And I never got to put my hands on it. Um, so that, there was just a miss timing, I guess. Um, and, and being that this is four parcels is why it's slightly. Complicated. So, um, I can show you, let me stop sharing. Are we overbilling them now and then they're getting money back. So they, so what we're going to do is actually before they make that payment, we're going to adjust it so that they don't, we don't have to do it that way. Um, and I'm just waiting to hear back from vision as to why the value is not calculated correctly in their system so that I can then go ahead and fix that value. But what I want to show you is this piece of paper here. Um, see where my little arrow is up at the top here, that, um, Okay, so I just want to point out right here. I just want to point out for later. I just want to point out for later that, um, this is one of the advantages of meeting in person is that we would be able to see this a lot better. I'm just lobbying body in advance here. So this little. Part right here is the only part that actually came out of chapter 61. The rest of this is continually farmed. So, uh, and then again, that was miscommunication because of when I started and when the application was turned in. So I took out the whole piece. Um, so we'll be adjusting that. And then I will again present that to you. But for the meantime, um, let me bring that back up. Um, So there, there's going to be an abatement for the fur calls. It'll be an adjustment. These, these particular bills are done through general billing. So I'm not super familiar with how it'll be done. But yes, essentially there's going to be an abatement on this one. Okay. Kim, will they have to initiate it or will the town initiate the abatement? We, so we will because it was our error. Um, so after speaking with the forester, um, they came to me because they said, this seems a little funny. And we'd like to talk to you about it. I talked to them. I realized that it was our error. So we are able to process that. Okay. So does the money actually exchange hands? They, they pay us and then we pay. This 5,000 will not. We'll adjust it before that happens. So, so this is a bookkeeping. Yeah. Yep. And, and if this was to happen with anyone else, um, I just want to make that very clear. If we make an error like this with anyone else. Um, in rollback taxes. And we find out that we actually overbuilt them. We would treat it exactly the same way. Okay. So the term ruleback taxes means that there is a town error that is being. Uh, no, the, the rollback taxes issued on chapter 61 properties. So if you are to take land out of chapter 61, so you're no longer going to farm it. Whether it be, you know, um, Okay, got it. Any type of farming, uh, or recreational use, then you would pay the difference for the past five years of what you'd been getting discounted. Okay. Okay. Yes. Is there interest on top of that? Yes. Yep. So if you look. At my. Sheet here, um, you will see this column is the interest for each year that they pay based on, um, the tax rate and the assessed value. Got it. So we just need to approve this. And then again, once I get that value fixed, I will bring it back to you with the adjustment. Okay. So I moved to approve our, our signatures on this documentation for the, uh, adjustment. Second. All those in favor, please say aye. All right. Hi, thank you. Okay. I'm going to stop sharing because I have just the assessor update. Um, I have some questions for you guys and then we can move into executive session. Once we do that. So, um, for the assessor update, uh, basically what's going on right now is we have put out the request for proposals to help us with the revaluation for the fiscal year 2023. Um, the, uh, due date was just the other day. Um, and we only got one bid. So we will be moving forward with that process. Um, vision is coming out at the beginning of next month to help me, uh, put the income and expense information into. The software system because I haven't done it before with vision. Um, We, I will be taking a class actually in May. We have a vision conference, um, next week and then I'll be taking an assessor course through the international assessors association in May. Um, We are finishing up entering a building permits so we can get out and do our, our permit inspections. We're a little bit behind on those, but nothing to worry about yet. We have plenty of time to get those done. Um, And I think otherwise, you know, we're working. Lauren from the DOR has come in and taken, uh, all the record cards that she needs to, uh, go through and check to see what's, what's going on in town. Um, She sent a request a while back for me to print a number of records. Um, What, what percentage are the. About. Um, so she, the request that she had sent me was. Um, I would say a couple hundred record cards. Um, and that includes personal property as well. Um, specifically, she also asks for any board members. So, of course, all of you, um, if I, if I lived in Amherst, she'd be asking for mine. Uh, anybody who, who works in the office, she wants if they live in Amherst, she wants their, their record card to make sure that they're fair and equitable. Um, she came to review our maps and our office, uh, data collection manual. Um, and she will be back to look at our leans for chapter land. Um, so we've already started working with her on that for the revaluation. Um, and then we have just our daily stuff that happens every day, you know, emails, excise, abatements, so on and so forth. Um, How do we deal with infections? Was that what you put out for bid? Um, so the, the, the bid that was put out was for the, uh, revaluation. So that is. Um, some inspections that need to be done, but it's your typical, you know, you go out in the springtime, you do your building permits, you do your sales analysis, you do your cost table analysis, you do, you know, it's basically everything that we do for, um, your regular interim year. Uh, but then also, um, if anything else, we do some of the other things that we do. Um, we have regular interim year, uh, but then also, um, if anything else comes through from the state requesting that we do extra work on such and such, or we look into this before the end of the year, um, then we would do that. And then it also entails a process of putting our values out on our website for people to be able to review for a week, um, to see if there are any errors on their record card. For example, um, they don't have a bathroom, they don't have, you know, so on and so forth. Um, not necessarily like, I do want people know. So in the past, it was put in the newspaper. Um, the DOR has, uh, changed their ruling on that and we no longer have to put it in the newspaper. So it is posted on the website on the front page of the town website. So if someone is to look at that, um, a lot of time word travels quickly. Um, and people know that that's coming. So the people that are aware of that pass that along usually to, to colleagues and friends and, um, so on and so forth. So do you know the week now? I don't yet. That usually gets set a little closer to, um, When it actually is going to get posted generally speaking, I think it's, it's sometime in November, uh, late October, if we're early on things. Um, but I would say November would be a very safe month to say that that would happen. So help me out as far as the bid got put out this year. And we haven't done that in other years. We do, um, We do it every five years for the revaluation. And then we also have a different one that will be put out later on, um, that is done every 10 years for the cyclical inspections. And that is inspections on, um, Every property in the town. And so that is the state requires that we at least attempt an inspection on each and every parcel every 10 years. And again, with that being said, each and every parcel has a different 10 year schedule. So Ken, if I come into your house today, your 10 year schedule starts today. Um, Lee, if I was in your house last year, your 10 year cycle started last year. Um, So so on and so forth with that. Um, so each and every parcel is different, but they look at our percentages to make sure that we have completed. Um, So that's a totally separate bid that we have not put out yet. The one bid already went out. Will the second bid go out this year? Yes. Okay. And how do you feel we stand with the work on the two bits? Or is it normal? Or are we behind a little? Um, I think with, I mean, with the reevaluation, completely normal. Um, with the cyclical program. I haven't yet dove into that too, too much being new to the community. I would assume that we would be a little bit behind along with every other town in the state of Massachusetts. And for that matter. If, if every state has this requirement, I would imagine everybody's behind because of COVID. Because we weren't allowed in people's houses, nor did people feel comfortable going in people's houses. So I think we're slightly behind. I don't think we're in bad shape by any means. Um, but I think the requirement is slightly behind. So ideally, are you supposed to be doing? Are you supposed to be. Have one 10th of a load each year? Yes. Oh, okay. Yep. And a lot of assessors will wait. Till the, till the end of the, the 10 year cycle. And try to load it at the end three years because then you're getting the most accurate data. Because for example, rich, if I was at your house 10 years ago. Um, and I haven't gone back since. I mean, you could have done a lot of things. Or not done a lot of things that have changed the value of your house drastic. My lips are sealed about that. But I mean, you know, if, if, if there was an addition, say pulled without a permit, not that anybody would do that, but I'm just throwing out an example. And we don't know about it because it's on the back of your house and your backyard is fenced. Yeah. No, our, our guys have been pulling a lot of things. So it's just an example of something that may happen. Also the other direction too is, you know, maybe something has occurred and you just, maybe you lost your job because of COVID and you just don't have the funds to be able to upkeep your house and it's actually falling apart. Maybe, you know, something like that has happened and it's, it's the other direction as well. So that's why I think people try to wait till the last three years to really get that moving. Okay. So time wise, the first reevaluation bid, that will all be done this year. Yep. That has to be done by the setting of our tax rate. Okay. What about the second one with the. So the cyclical program has to be completed by the end of the fiscal year. With that being said. And all towns being slightly behind. I imagine the DOR is going to be slightly flexible as long as we have a plan and we're moving on. They're going to be okay with that. But when you say fiscal year, is that June 2023? That's correct. Okay. Got it. Okay. So with those things being said, we have two things that we, that I wanted to propose. The first is. The discussion of our meetings and. How we do them. I was approached by Paul, who, because I'm not going to talk about it, I'm not going to talk about it. I'm going to talk about the meetings that we had with the city. We talked about how we do them. I was approached by Paul who. Who asked if, if we might be interested in hybrid meetings. So if anyone was not comfortable coming into town hall or not able to come into town hall for the meeting, then we would do. Some of us here and some of us. On zoom. So we would still have to have a zoom. We would still have to talk into the computer. about that. If you want to think about that for a day or two, you know, we have the time. What is the current situation on time-wise for the town? I believe there are some boards that are doing hybrid and there are others that are still continuing on Zoom. And I think the federal ruling on that was that we have until the end of July. If I'm thinking correctly, and please don't quote me on that because I could be slightly off. It's usually by state though. Like New York state has been for two years now. Okay, so the state ruling then is, I think it's the end of July that we would be back remote for August. Excuse me, not remote in person. I won't personally don't mind coming in, but I like having the option of hybrid, you know, for, you know, in the wintertime at the weather's bad. We could still have a meeting. I'm in South Carolina today, so I couldn't be there. So assuming that if we wanted to do the hybrid method for now anyway, I don't know what things are going to look like in the wintertime, but at least for now. If we wanted to do that, then we would have to make sure that our IT director is available to help with any technical issues that we may or may not have. But if that's something that we're interested in when we set our next meeting date, I can check in with him and see if he would be available on that date to do that. Is he available now today? I don't know. I didn't. If he's not available today, why does he need to be available next time? Because it's more complicated when some of us are remote and some of us are not, I guess. I have not yet experienced a hybrid meeting myself, so I don't know exactly how that works, but I guess it's a bit more complicated with the technical side than all of us being remote or all of us being in person. Oh, that's a bummer. Yeah, I mean, we could always try it out and see how it works. And if we don't like it, then we could go back to either fully remote or potentially fully in person. So it's up to you guys. If you want to think about it, we can think about it for a week and then let me know, and I can reach out to them. I don't mind being in person if I'm in town, but we only need two of us in town, so. Okay. Well, I personally think we should all be meeting all in person or all not. And I really saw that the hybrid mode, I don't, I don't want to tie up another person. So if we can't all meet together in person, I think we should all continue to meet in Zoom. Well, let's all meet in person. And for some reason, we don't have two people that can meet, then we'll have to just change the date or meeting. Okay, let me check in with Paul to see if that's an option for us. And I will let you all know, because I don't know that that was where he was thinking about going, but also. Let me throw in who, as a person who has experienced hybrid meetings, we do, we do it every Sunday at our church service. I'd like for us to just experience, because I think it's a technology improvement long term, where for example, like, can you're away? But we can still, you can still join the meeting. Okay. And so I'm suggesting, I'm suggesting let's just try it and see. And I'm just going to say not to be, I'm opposed. I think we're looking at documents, we're looking at maps. I understand. It's better, it's better if we meet all in person. And if we're not all going to meet in person, I don't want to tie up an IT person. Let's just all meet in on Zoom. Let's continue to meet on Zoom until we can't meet on Zoom. Is there in fact an IT person that would be tied up? I think they just have to be available so that if we have an issue, they can come up and help us, but I don't think they don't have to sit in the meeting with us. Yeah. But there's one available right now, for example, right? I would imagine so. I mean, I didn't check, but I would imagine someone's here at least. I guess what we're asking, Kim, are we changing the tech guy's life from what he's been doing the last two years? Well, I mean, their life has been crazy for the past two years, but I think this, this is something that other boards and the council is doing. So I would say, are we changing it extensively? No. Are we adding just a little something to their schedule for the day? Sure. But I would say, are we, you know, are we becoming a bother by doing this? No. Let's try it. Well, and like I said, too, you know, we can always do one meeting that way. And if we really don't feel like it's working, then we can go back to either fully remote or fully in person. Let's try one meeting and see it where it goes. Okay. And I can, in the meantime, I will speak with Paul and ask if we can do fully in-person meetings because we're such a small board, which I, if I recall, he, he touched on that being that we're such a small board. But, you know, don't, please don't put my words in his mouth because, you know, I would like to confirm that before I say that outright, that we can do that. So, so I can check with him. And again, you know, we have time to decide that, you know what, we don't want to do this. Let's just go back to Zoom or, so, because we won't post the meeting officially until like a week before. And with that being said, members of the public are not yet allowed to join the meetings. So, regardless, we wouldn't have anybody that was planning to attend and then couldn't because they can't come in. So, so we'll move forward with it for now. And again, you know, if things change or, and, or if that day there's not going to be someone available for MIT, we'll just do a fully remote meeting. Yeah, I get the impression Paul's sort of implying IT guy's going to be different now than he's been the last two years. You know, he's more on call before he was in the building somewhere and didn't have to worry. I think they, they have a different schedule going, but, you know, they, they're, they're totally, I mean, their life was totally flipped upside down this past couple of years. So they may have a totally different thing than we do. Something you might not be aware of, Tim, that historically we don't have to do this, but historically we skipped one month in the summer or maybe two if you didn't have a much, much to get done. So along those lines, I have some other things to talk about too that I want to check in with you guys. And that was actually, that was part of it. I would like to plan for meetings, but of course, if we have nothing to talk about, there's no point in meeting because we're not just going to sit here and chat. We all have busy lives, we all have things going on. So I would like to plan for those meetings. And then, you know, like I said, if there's nothing to talk about, or if it's if there's one thing and we just want to push it back to the next month, and it's able to be pushed back, that's fine. With that being said, I understand that the length of the meetings has been an issue. So my suggestion is to meet twice a month when we have a lot going on, when we have documents to talk about. So my suggestion was to meet every other week. And again, I want to make that clear when we have the things that we need to talk about. In the summer months, it's a slower time for all for this particular office when it comes to board members signing on things. So maybe we slow down a little bit. Sometimes even around this time of the year, it starts to slow down. So we potentially don't need two meetings a month. But just a thought, we don't have to decide on that today. Looking ahead at my calendar and Teresa's calendar, we can't do it next month anyway. So just throwing that out there, something to think about that maybe we consider after the summer months when there's more paperwork. So just a thought. So with that being said... So you would, of course, let us know in advance so that we could plan. Yeah. And so what we would do is, if we decide, okay, yep, we want to do that for June, for example, in the May meeting, we would schedule the two meetings and then go on from there. If we find out that maybe the second meeting we have nothing to talk about, then we cancel it and we just go into July. But I think maybe let's not do that for the summer months because it is quieter and I don't think we need to meet twice a month. And if there is nothing to talk about, then we can certainly skip a month. Okay. At some point, I'd recommend going out six months with dates. I like that too. Yeah, okay. Because I know if we go to two meetings a month, I'm probably going to miss one a month because of travel and stuff. Unless we have Zoom, I'll miss at least one a month, probably a little process when we get to it. Okay. Yeah, just, I mean, think about that for now. And then the last thing that I wanted to mention was potentially changing the time of our meetings. So I know we're backing up to lunchtime. I know like Teresa and I have only so much time to be able to fluctuate. I'm running into some trouble with other meetings on these days. So my suggestion would be 9.30. But I don't know what your schedules look like. So again, if we don't want to do that for the next meeting, that's okay. But just a thought, you know, to try to make. Thursday, not the best day of the week for you, Kim? It seems like lately, it just doesn't matter what day it is. If you look at my calendar, you go, oh my God. So, but I'm really open to any day. Thursdays and Tuesdays, if we're going to do 9.30, those are the best days for me to do that. But I mean, I can do any day. Tuesdays are not good for me. But okay. Yeah, so I mean, I can do any. If you want to go earlier, that's fine. As long as that means that the length of the meeting doesn't extend. Right. And that's that would be the intention to just make it earlier so that we can get through it quicker, or not quicker necessarily, but we can get through it. If we do have to extend slightly, we're not backing up into lunch for all of us. But also if we are going to do two meetings a month, then the meetings will be much shorter because, you know, we'll split up all that we have to talk about. So something to think about when scheduling this next meeting, if we want to try an earlier meeting and see how it works, that would be great. If not, we want to wait till the following. That's okay too. And with that being said, I guess, if everyone is okay with scheduling the next meeting, we can do that at this time. Sounds good. Okay. Looking forward, we currently have a meeting scheduled for the 12th, but that's the first day of my schooling. And I have that on the 12th and the 19th of May. So if we wanted to stick with a Thursday, that would leave the 5th. The 26th, Theresa is out. So we could always push back to a Wednesday if that works for everyone, or you know, we can move things around if need be. The next meeting I have scheduled is the 19th. And you're saying we want to change that? Yeah, because I won't be able to attend. I have school that day. Right. What day do you have? So the classes are remote. So they are Thursdays and Fridays. So it's the 12th and the 13th of May, and the 19th and the 20th of May. Okay. I could go. So we could. So the 5th is completely available. And then the night, the 26th we can do, and we would just be missing Theresa. I can do the 26th. Yeah, I can do the 26th. That's good. That's good for you, Rich. Okay. Okay. And that will also give us plenty of time to figure out how we want to do the meeting. Do you want to do 930? Is that okay with everyone? Absolutely. Okay. I exist for the convenience of the principal assessor and Theresa. Why, thank you. And, you know, if we do that and we find out this is way too early, it doesn't work. We can change that as well. I've already had five cups of coffee by that time. So May 26th at 930. Okay. That sounds great. Okay. If there's nothing else to be discussed, we do have a quick executive session that we can go into where we will be discussing motor vehicle excise abatements, personal exemptions, and a few overvaluations. I move to go into executive session for those purposes. And I also just want to make sure that we intend to close the meeting adjourn directly after the executive session, so we will not be coming back into public session. All right. Okay. Excellent. All right. With that being said, I'm going to end the recording.