 Yeah, I was sitting there and I was like, oh, that's right. I am. See? I read minutes. Wow. What a good person. Who changes the clock time? Sorry. I'm just making note for Kelly. Oh, I mean, I think you can. I don't know. Usually, I only do it once a year, but you can do what you want. That's all we used to do is I would do it once a year. But you can. I don't want to steal your thunder. Yeah, I don't care. You take the glory. I'm just saying. I don't know. I'd have to reread the rules then for many years. All right, so what time is it? 6.03. OK, so at 6.03, I'm going to call this meeting. I'll put up a select board to order. Do you have a motion to appoint a select board here? I nominate or I make a motion to elect Chris. Yeah. This meeting is gone already. You're up. Yeah. Do you have a second? We should probably just cancel. Any discussion? All those in favor? Opposed? I think it would be a threat. It doesn't matter. I don't have enough. There you go. That's fine. Long pause there. Let's see if we can get this thing turned around now. That's fine. All right. So next on the agenda is to approve the agenda. Does anybody have any amendments to the agenda? The only thing I had was just moving the current appointment of the recreation committee to 6.30 rather than 6.05. Yeah. We'll be able to make it until that time. So we will push that appointment. Anybody have anything else that they want to add? We move except the agenda as amended. OK. All in favor? All right. And public comment and marine quarry. Is there anything that's not on the meeting agenda for this evening that anybody would like to bring up or how's the time to do it? OK. Anything? I was here to support the rec committee and for the escape art. And I can't stay until 6.30. So I just want to here express my, I'm in favor of the kind of continuing the plan to support the escape program. About the revitalization. Group rope health grant proposals and things that went from the home talk foundations. I don't know where the status is at this point. I would like to vocalize my support for that. Not beside track as the rumor has it. So yeah, that's all. I mean, currently, you know, long story short anyways, but when it comes to the skate park is there's been, you know, it's been a period of time of working on the skate park. So going on almost four years now. And most of it's been, you know, there's always been a financial approved a lot of money for it. And, you know, this skate park has gone from, you know, originally $80,000 skate park to one point. I think it was almost unlimited because they thought they had some sort of grant that might give them whatever, a couple hundred thousand. And then we started talking about like how big would the skate park be even if Tony Hawk himself built it, you know, made some parameters around that. And then the last, inside the last year, year and a half has been more of a lot of revisions on trying to get this proposed park to fit the real financials that we have. And going forward now with, you know, what is currently, what they currently have for financials as well as maybe being able to add to the park between, let's say, now and when it's built with extra fundraising money. So I think that's kind of where we left it at this point is, we would like to see something build that. So it's kind of, let's do it. Or if we can't, because we, you know, between design or financials, then let's move forward with whatever plan B or C is and maybe switch around or something. So I think that's where we're at. It seemed like we're pretty good moving forward. There was, I don't know if you heard it or not, but there was some soil boring as well. Some test pits that were dug over there. And, you know, there is some clay over there that they were having some concerns with on the depth of that and how much extra it may or may not be to prepare the correct sub-base over there so that, you know, we don't put this nice park together and a year later it's all tracking and moving. So kind of the, I guess that's, I mean, if anybody else had anything to add to it, that's, in a nutshell, that's kind of where we're at. Great. Yeah, I just wanted to, Ellie asked me to come and give me support on it. And I know that I always get the full story when she's talking to me. So I appreciate you giving me some background on it. But yeah. There's a lot more details. Yeah. Four years of all that. That's kind of where we're at right now. And tonight is really kind of a, they were going back to the designer again to make sure that the budget fit the design that we could move forward with and did that include, or what would that include with the soil information that we gave them? Does that change the amount at all? I haven't sent me. So we're going to find that out tonight. That's it. Sorry. Perfect. Jump your gun on the recreation. Works. Anything else? Anybody have any else? Any questions? Yes. Kind of killing time for Ellie anyway. During the last meeting when you talked about roadside mowing, you had said that they mow, right now the talent plan is to mow once a year. I guess what my first question is, when exactly are we doing that? And my second question is, is there any consideration around the invasive species? Because that's not really the best plan. And I know other people in the town definitely know a lot more about this than I do. But I know enough to know that, and I can certainly point you in the right direction with more information. But mowing once a year and mowing possibly as late as it sounds like. I don't know when you guys are planning on mowing, but is not the best for controlling the turtle and the mustard and those sorts of things. Right. We actually don't know yet when we're mowing, because I haven't put it out to bid yet. I just found that I was looking for some old information on what they had done in the past for RFP, so I haven't, so it hasn't gone out yet. So we actually haven't set a time to mow yet. Last year it was later. I think then we would have liked, because they were borrowing equipment from Barnard, and we won't be doing that this year. We're putting it out to bid like we used to, and we always had better luck there. As far as invasive species, you're right, chervil, poison, parsnip, all that good stuff. It used to be the state is sprayed, and now people don't really do that. And the chervil is not going to, mowing isn't going to control the chervil. You really have to dig that out by the root continuously. So we will roadside mow, and we will only do it once. It's really all weekend. That's what we budget for at this point. Because you have 81 miles or 83 miles of road, so not that we do all of it, but we do a substantial amount, so it's a little pricey. So we will do it once a year, but at this point, Becky, I don't know when, because I'll put it out to bid probably the beginning of April and then work it out. Well, in my understanding of the chervil is, you will not kill it, but you will control the spread if you mow it. You will mow it twice a year, and you can do it at the correct time. And someone to talk to about that, who was an expert at Victoria Weber, who was on, I believe, she's also on the conservation committee. She's definitely on the town committee. But she has experts within that department. And I know it's been a concern of hers in the past, and I haven't heard from her, and I said, I know you know more about this than these. Shouldn't they mow twice in their lives? She said yes, and I need to be earlier than they usually. So hopefully it will be earlier, but twice not. We just don't have the money. We didn't pass it in that budget, so maybe in the future, but definitely not this coming year. The chervil makes a flower, it's already got a seed. The chervil flowers, it's already ready to seed. So you mean when you cut it off on this flower, and it's just a waste of time. Best to pull it. Exactly. That's what I've heard, to dig it, and that's what I understood too. You did not do that with Victoria for a good many years? Yeah. It's hard to keep some of that stuff under control, because like you said, it spreads so easily, and it just... It spreads by roots in, by seed too. Both ends. And really the reason, frankly, that we mow is really for sight distance for people to see, not really for... To get rid of brush. The state used to do those spray for poison parsnip and all sorts of stuff, but then they stopped. I think one of the reasons they stopped is because it's not good for pollinators. Pesticides are probably what people want. You don't want to spray pesticides in the spring because it kills the bees. Yeah, so people are upset. So if you look at the state, you're out there mowing the highways at the worst possible time of the year, spreading the seeds everywhere. They do it right when it's in full bloom. Mm-hmm. Yeah, I mean, it's definitely... Probably best practices to do it the way you're described. But probably not many people actually do it that way, unfortunately. But it's something we can think of or maybe work with the conservation. Maybe if there's an area that's more identifiable or others, maybe there's something we can do there. The whole interstate system can vary to what river it is. I don't know about that. Anything else? All right, here none. We'll just move forward with some of our items for the night while we wait for it. We're going to wait until 6.30 for you guys. I know Kelly was trying to be here since she... Yep. Yep. So if she gets here before then, we'll stop whatever we're doing if not we'll wait until 6.30 for her. So... So first on our agenda items here is to set our meeting schedules. Currently they are the second and fourth Mondays of the month. So first is we want to continue with the second and fourth Mondays of the month. Second would be, it's not on here, but do the same time at 6 o'clock. Okay. So we have a motion on the table. We'll just... We've got to make a motion. Then we set the meetings to the second and fourth Monday at 6 o'clock here at the town hall. Second. All in favor? All right. And then the designation of the locations for the town to post the agenda items. Currently we have the town office. We have the town clerk's office. No, I think that you currently use the town clerk's office, the town office, and... What was the office? I thought it was the website. It was your third. Where did you... No, I don't know. Sorry. It's a library. I'm sorry. I'm going to bring cramp. It's a library. So use the library. Sorry. Library, town, clerk, town manager. Those are your current three. Okay. Sorry. So we've got to sustain with those three designated sites. Yep. Just need a motion for that. Okay. All in favor? All right. Just get all that, Lisa. We're going too fast this lesson out, because these are just kind of the rubber stamp ones every year that will slow down for you. Nope, you're good. And then the next one is to designate the newspaper record. And then we have Randolph-Harold. So unless anybody has anything they want to change there, just need a motion to... Okay. All in favor? All right. Randolph-Harold will be the newspaper of record. You okay with that, Lisa? Yep. Now the motion brings in second. All in favor? And then... And then currently Paul's in the capacity of doing the board member that gives a second over on the payroll and AP orders on behalf of the town. So I guess at this point is Paul want to continue doing that or somebody else? No, that's fine with me. So just need a motion to... Move to authorize Paul to sign payroll and AP orders on behalf of the town. All in favor? All right. And then we have John Hartlin who is currently the tree warden and I would entertain a motion to reappoint him as the tree warden. Second. All in favor? All right. We won't be doing all of our appointments at this meeting. We're now just the ones that have gotten back to us the ones we were kind of appointing tonight. Yeah, we'll just do all the regulars and he'll do all the committees next week because Kelly had a chance to get touch with everybody that had a term that was up which is really the planning commission the DRB and maybe the conservation you don't have a lot of committees with terms so she was working on those. And then as Theresa noted here that that we don't need to appoint a fence viewer, pound keeper inspector of lumber lawyer of coal no longer needed however if we want to or if there's somebody that wants to do that I think it perks to keep the traditional life. Yeah, but if we have individuals that are in that capacity now that want to keep doing it I guess you know I think the pound keeper I think you made was the town officer was me was your town manager. The inspector of lumber where coal was and she had two fence viewers but their names escaped me at this point Maria he didn't want to do it anymore but then I was told that is a five year appointment and currently Bob Dean is not up yet I think that runs until June of 2020 or 2021 but I did approach the fire department about making a deputy fire warden and kind of nailing down the rules a little bit so that has been out for discussion at the fire department and they're kind of off the T. H. O. The town health officer does not his next up and his term expires he is interested last time I talked about continuing and we spoke and I think he'd been to a recent training and what's up at the end of March isn't it yeah I told him to mull it over and he was going to get back to me he said I go to these trainings I get re-inspired he said so and he had been to one recently so we'll see but that's that does come up at the end of March so I have the thing in my bag for next year okay and last we have his motion to adopt the procedure on how meetings will be run which currently is Robert's rules I assume that's what you had done in the past was how you had done that yeah I mean we've run it the same way as we would the town meeting so it's under Robert's rules unless identified differently by the Vermont state if we get a motion for that motion so moved all in favor all in favor so you can there was a whole policy you can do an adopt I was like annoyed assuming they had gone by Robert's rules that we've had the sign that showed all procedures for select board meetings huh I've seen it there's a draft policy kicking around I don't know if I brought it what was it coming up I can't remember it's been a while but I know we had the when we first came on there was the you would have had a conflict of interest there was the select board member binder and I think there were rules in that this is like a two page three page thing that we had that have signatures at the end of it that lays out the procedures for select board meetings well if you find it I just didn't bring it with me that's why when I was like that must be that's why I put Robert's rules in parenthesis I assumed that's what he did well alright so it takes care of those it's 6.20 but if the recreation committee is good with proceeding at this time we'll like the attendance early okay alright alright so we will so we'll continue our discussion that we had from last meeting where the leave off our last discussion where we were at was we had some new information for the soil exploring exploration digging that we did out there and at that time the rec committee was going to take that information and get it to the designer to see if that changes his design or the cost of that at all and then we were going to report back at this meeting to move forward okay so he's not a professional engineer but he does a lot of computer his take is that he's responsible for the 12 inches of stone and the park bits about that if there are soil defects below that there's a remedy that before he does before he dies in his work so he's a builder he's not an engineer so if we're trying to solve the doggone off issue we need to find our own expertise that will satisfy you folks as well as him obviously he wouldn't go with something hokey so like I guess at this point I guess the information I'm looking for anyways is in his quote he had covered the foot but if if the soil right now at least in the areas that we know of the soil could change as you're building across but if it did stay consistent I think it was about two and a half feet of clay what is that extra foot and a half foot to cause or remove that clay you know and then how does that fit into the budget does that do we have to come up with more money does it adjust the design of the park to build a better sub-base infrastructure for the concrete I believe Teresa received a couple quotes I did yeah and this slide well they don't have the quotes but they have the amounts and that's just for the additive 99.84 that's for them no that's them is that just for the extra foot and a half of digging it's for the whole thing it's for them to remove I've given them what we needed to do which was basically excavate down so one guy was assuming they both agreed that it's going to be inch and a quarter in order to get the compaction that you want and I just told them what the soil was that we had the topsoil and then we had a couple feet down and then so first foot was topsoil the second, third, fourth were clay and then it went back down to the soil again so I was telling them we needed to dig that out and get rid of the clay we needed to build in so he had they had four feet of stone in a 20 by 80 and the town hauling who as we had talked about them included the materials and included them as well as compacting it so the quotes I just wanted to write it down so I can see it so the quotes included a four feet of excavation that's what I'm looking at his was because he had 307 cubic yards of material and and WB had 336 cubic yards so they both were pretty close that would be installed right? I think that goes in the wind column because I think we were looking at 9K just in materials from somebody else and I didn't take out the top foot for Parker Parker could just lower his bid by that foot because once we have somebody in and compact again we were going to do and nobody here bottom line is nobody is going to warranty to skate park because these guys warranty their work but they said we're not warrantying his concrete work and he's not going to warranty his concrete work because he didn't put this stuff in the crown that would be my guess so if these bids are somewhere around 10 to $12,000 do we have any idea what Parker's amount to do the one foot of excavation is part of his quote I mean how much money that is last time I think he said he'd knock it down $1,000 he'd take $1,000 off his quote wasn't very well put it means just said he'd do it for $55,000 he had $3,000 in rebound that's all the quote he gave us but we had asked him last time if we did something if we did the foot he said he'd knock off $1,000 because we'd asked him this in one of the other iterations if he did the excavation but that wouldn't that would mean he would still be providing the stone so the fact that we're excavating and providing the stone for $10,000 it seems like we're coming in like he would knock the $1,000 off for the excavation and I don't know what he had built in his price for stone I don't know I can't but the stone price the stone price his stone original was $9,000 one guy's stone is he's got $8,400 and he's got he said 9,000 for stone he said 9,000 for stone Parker when we said we couldn't do and he itemized every day for me so that he said 9,000 for stone if he had to do more or that was for his initial quote thus for him to break out the stone portion of his turnkey quote so I'm just trying to figure out right now if his proposal to us is $55,000 which includes the whole scope of work which on the sub base end of things quote was one foot thickness and if we end up signing up a the contractor the dude's base work does that $55,000 turn into $45,000 $47,000 it should come down I don't know how much I sent an email like 10 minutes ago and Michael said he came in because I would think it would be about $1,000 off for the excavation $9,000 for them this has to come out of the recreation fund anyways I guess the goal is I don't know if I can find anybody that's going to warranty it 100% because however we don't want to half build something and then a year later we go through a thaw of cycle and it's cracked seems like Michael would come over while the contractor was there doing the work and just to make sure he's comfortable with everything like I would think they would have a pre-meeting Michael and the contractor would just agree on everything and Michael can shoot the grades seems like he could come over and make sure it's being done the way he I would feel comfortable based on you know normally we build things to four feet when we're talking about frost so we're taking out four feet of material and putting four feet in yep maybe I'm just not following this correctly but we're seeing another contractor said for around ten brands they'll dig out four feet and fill it with crushed stone at a what do you say an ancient something side instead of crushed stone but then we're seeing that this other guy who's going to actually do the concrete work was going to only do a foot only dig out a foot and only fill a foot and he was saying that it was going to be ten grand just to do that foot the numbers don't make sense well you're not thinking about Michael Parker his forte is skate parks not excavation and crushed stone and we're talking to people whose fortes aren't and some of that too late on parkers like the town is going to have to truck in stone that was part of the deal wasn't it not that we weren't providing the materials one detail I'm concerned I just want to make sure we're not overlooking what's on a stone did Parker say he was going to use though he didn't stay that last meeting we talked about that and it sounded like if it's crushed smaller it's more expensive and he had a smaller crushed and we like to talk about four feet with and is that possibly the difference the difference is my my worry I recall his him saying that he wanted the stone not to be too big and it may be that his top layer needs to be something smaller so you don't lose that the terrain building crushed ledge you don't want that getting lost in the stone and for the contractors they fit what we asked him to do which was to bid because we're trying to mitigate the clay which is just going to make everything an issue over there so and again since Michael's bid is vague he doesn't he never says what kind of stone he's putting in or anything so it's hard to help we could work with him on that we just were looking for a ballpark price to get this thing excavated and to get a stone in so if he needs something else to be the top foot even if it comes in like at like 8k for three feet and Michael still has to refill that last 12 inches with his stuff it's still going to be a lot more reasonable than we thought and he can just tell that we can meet we'll meet with him before and have him and the contractor a little better me and if he wants something different in the top layer then that's what we'll do because we need it compacted so we need to get it done so that's no problem if they need something else in the top layer then we'll make that happen that's why I was saying we have a pre-meeting that way that Michael can meet with the contractor that way they can sort out any issues and look at the site together and you know and agree with everything and we were going to compact in two lifts maybe that's not what he wants so we'll sort you know we'll have to meet him to sort all that out so we're looking at this point that the $55,000 is more going to be more $60,000 I don't think so because Michael is going to have to drop his price yeah but I don't know in his last bid he was supplying the stone he said I think he's still going to have to do something because you're not going to build you're not going to put a concrete pad of his over an inch and a half and that's fine we can get them together to meet we can get them together it's still $55,000 plus $10,000 right? I'm thinking you don't allow it to be $55,000 plus $10,000 I think that there's a budget and we need yeah we get the two of them together because maybe we decide okay we'll put three feet of inch and a quarter and then the last foot is something else but Michael his last bid for the $55,000 did include the stone because I was specific in my information I got back to them saying look the select board said in kind and it was not materials so it's $55,000 included materials so I do think that there's savings there I'd like to correct this a little bit when Michael's original bid came in the $55,000 it included us providing truckloads of material which we don't have end equipment which we don't have so it was a misnomer coming in the $55,000 that was not actual $55,000 this next bid came in like $75,000 of which he'd knock $1,000 off for some excavation that we could do but again he would be providing so you are saying that it's going to be $55,000 plus $10,000 so I can tell you so his second quote was around $75,000 he submitted a third one not formally submitted but he sent me an email I redesigned the part to fit the $55,000 budget the deck sizes have been reduced to 4 feet the height of the large quarter pipe is 6 feet the jump box is 4 feet 6 the small quarter pipes are 2 feet 6 and the manual pad is 12 feet long by 4 feet wide by 6 inches tall so I bid it out as 20 by 20 by 80 it's still the same footprint but he's reduced the size of some of the terrain so he'll come into the window that lets us operate so he will be submitting an actual $55,000 option it would include him providing all of that 12 inches of stone but now we're talking $55,000 hybrid something 3 feet of stone from another place I think we're a much better place than we were 2 weeks ago with us so it does, it looks like I guess you are at $65,000 I was thinking $55,000 had the stone in it he had it before I didn't see anything on it he added concrete or the amount of rebuy he was putting in he just said concrete and rebuy I mean I guess you can cut corners if you want to if we're at $63,000 we have over $57,000 we have over $57,000 not much so at this point we're looking at $6,000 or $7,000 over what the the approved financial fund at this point that's basically what we're talking about is the extra $6,000 or $7,000 you know that we would you know maybe there's some options to the contractors to you know maybe we could haul the stone or you know that is the price that is in the $9,000 price that is us hauling the stone because that's what I said was we would haul out the materials and we would work with the contractor so this the lowest bid includes that yeah and the other one did too the other contract twice one with us helping him and one without us helping him and the one without us helping him was cheaper he's like you're just going to get them but the $9,000 price includes the town helping includes us trucking the material and hauling and all that stuff in that material is on us it's in the price the $9,980 included the materials the buyer needs to be something else that's fine we'll have a meeting with Michael because we need Michael needs to come over so we can stake it out and he needs to meet with the contractors they're both on the same page so Michael gets what he needs to pour but yeah and any money above the $57,000 has to come out of the recreation fund because we just don't have this budgeted anywhere else we are applying for the Toronto Foundation that is due March 15th and that is in the process of we're applying for that we just don't know how much we're going to get I'm just saying it needs to come out of the rec fund because we don't have any money anywhere else to pull that additional money we are applying and I know you all I have tickets you'd often buy a ticket for this wonderful fundraiser that we're doing April 24th and we we know we're having a goal to raise $10,000 this spring that's our goal I'd like to bring up an idea I'm not sure how well received it will be this is a soil defect that's on the side of the property as far as what we're trying to install there we've got a pool house and that obviously has a proper foundation we've got a pool we've got a proper foundation we had tennis courts that had a proper foundation so putting this in where it is right now with existing drainage and soil issues you know it seems to me at least reasonable that some of the rec improvement funds could be directed toward this repair of the defects I'm not sure what your consensus on that I want to pitch that idea you know we're within spitting distance on this project to me I think we could look very seriously at locating with Parker for some of the bill but I want I want you guys to have a room for the young and I think that's where the money would have to come from I mean that makes sense there is money in that fund to be used over in that area so if they fund raise more money it can go to offset that to basically reimburse the fund for the next project that will come up over there I guess that would be the question if the new perceived cost is $64,000 we have $57,000 so there's a $7,000 difference you know any of the fundraising money that does happen between now and then does that go to pay down the $7,000 or does that go to increase the part by whatever amount you know I guess that would have to be decided yeah that's your decision I mean I would say it goes to offset at first and if you see that $7,000 it goes back into the fund for the balance that's what we would plan is to offset it first so you're doing the drain you're doing the ditch right you're cleaning out the ditch not in this price I'm not I'm going to get it done this summer because that was one of the things one of the bidders used to mow over there so we will but I still need to have a separate conversation with Carol Ketchum and look at the property because we need to go further up that bank to deal with some water runoff so we're definitely dealing with it but not in this price tag right now it's just coming down a floodline after you reditch this where's it going to go I don't know all you know once I get over there I'm going to get a chance to go up and walk the bank and look at it I don't want to be with Carol too because that ditch used to be along there and right on his property too out back behind the high school behind the river so we're going to walk it in April I think it's a good elevation there in Ledge I don't think it's a big edge of the GW property it's like a 10 foot lift it's all Ledge right back in the valley in his backyard there was a pond every spring and some of it too we can deal with ourselves on site by digging down further digging in some rock and trying to create something to help permeate to see what we have in there also some of it is we have to go up and I think you and I, I know Tim had talked about that walk the bank a little to deviate some of that water maybe from old logging roads and stuff there's a drainage that comes off there and I assume natural resources would call that a perennial stream you can't screw around with that no no so we have to walk I haven't walked it though so I can't tell you any authority what the deal is but we'll talk to Carol but like I said worst case scenario we'll dig it, we have to dig out the base of the ditch worst case scenario we'll dig deeper and put some stone in there and try to deal with our own drainage right there to see what we find there you go we're going to have time to do all of this seems like we've got a lot of projects on the fire well we do but a lot of the projects are not the road crews to be done like this will be done by somebody else the pee vine will be done by somebody else the 2.8 million is somebody else the bridge is somebody else so for the road crew I think that they can manage doing some ditching I had already spoke to Alan about this so he knows it has to be done and the roadside mowing is somebody else ditching is somebody else so I think they'll be alright but we'd already talked about it so he did have this on his radar so I guess to make things easier and get moving forward I guess I would entertain a motion to allow the recreation committee to take an additional 7,000 from the recreation committee capital fund to add to this feet board park to take care of the extra sub base corrections that need to be done there at the same time that any fundraising money that would be raised would go towards the 7,000 to pay down that first anything that exceeds that they would keep into the park so you're going to give them a $62,000 budget and then 64 you said 55 they have 57 oh I got adding this new sub base somewhere around 64 might be a little bit less but I would start I thought he gave us the 75,000 option yeah but he's got a new 55,000 one coming plus the you know let's say 9 for the sub base but if he gives us a credit then obviously that you guys are buying paying that much faster right how much money is in that you know I don't have the town before with me but there was almost 100,000 100,000 I think that's about right it was over 100,000 it's about 60,000 of other money so that's only taking the 57,000 that they've already raised plus 7 or 64 and so I guess the total amount that we're authorizing at this point because originally so originally we we had to authorize as a select board to use 50,000 and they have that 7,000 and changes your extra money that you've raised so I guess on our end of things now we're saying that we are authorizing 57,000 dollars worth of funding to be used for the ski park so that's not right and they have their own 7,000 that was through fundraising and Tony Hovkin so the total amount is somewhere around 64,000 for the park including that contractor to do that does that sound right just to keep things apples and apples so I guess I would entertain the motion to increase the increase the budget for the ski park from 50,000 to 57,000 with the recreation committee capital fund second all in favor very good did you vote all in favor so we got 2 motion second David I'm going to say no I'm going to say yes so the 57,000 is their budget for the ski park yep plus you're going to give them their 7 and we're going to take the low bidder out of this 64 I think there's some opportunity to revise that quote it sounds like at this point we could probably well we could see if we went from 4 feet to 3 feet what that would be and take dip whatever the best difference between parkers and that it might be better to do 3 feet and have parker do his own 1 foot and then that way he can prep it exactly how he wants it that might save that a little bit so overall it might be less than 64 so I'll set up so then you've already made a motion to agree to hire to sole source so then I guess I would need a motion to authorize me to work with the low bidder which was I'm going to negotiate right but you get yeah I will what I'm saying is north road excavation we're hearing this we're hearing that in this skateboard park he's never put us a real bid in for for anything he just said he's going to do it he was very vague on his materials I mean that's not the way that I look at putting out contracts you would love to put out a bunch of contracts but you would know materials well I mean I would say right now I guess the motion that we made was just for the funding of the park I guess what I'd like to see would be a final quote a final detailed official quote from Parker and then a final detailed quote from an excavation company that you've been working with based on the new details so could we get a list of bullet points that you guys are concerned about that we're not president of his original books you know I've read so many of his quotes they have them listed out so that when he submits it it's got a list of all the boxes check I think he just needs to give us an itemized bill and he knows how to do that he knows how to give us an itemized bill that we're working for he knows how to separate equipment hours, man hours and yeah exactly all that anything that the town has to pick up on just needs to be clear because we don't want to get right now this is a stretch I mean we've stretched the budget this is a stretch and I guess what we if I'm hearing Mo and Dave correctly is we just won't want to be here two months from now saying okay 64 now has turned into 70 you know I think that's the fear at the table if I'm sensing it right and that's my fear too I mean one I want to I'd like to see something go forward there it does seem like we are close and would like to see something move there but we also have to have a little reassurance that the number we've raised to is doable and let's move forward rather than you know get into it and find out that oh the town was supposed to pick that up and now it's going to cost us more money and I have a detailed breakdown because I bid it in a detail to these two so it would be north road excavation but I have a detailed hourly rates cubic yard prices so I can my number will work I've made it work because I have a very detailed bid so so maybe for the next meeting we could have it cleared up both bid sheets on exactly what each one is once I know what Michael you know what he wants that if he wants to do that last yard or whatever then that's fine but I have I broke mine I'm detailed so I have an hourly rate three yard price so I'm good does it make sense though because you're talking about getting the contractor and Michael together and having to be like oh well I'll do this and you do that and then they can figure out what they're going to charge does it make I agree that it sounds like you need a much more detailed quote with more things listed more specifically in amount but how can he do that if like well maybe the contractor will do three feet maybe he'll just tell the contractor what he wants and they'll do four feet and he'll take off so shouldn't those decisions be maybe ironed out and then he can give you a more concrete quote when he knows exactly what he's doing and the contractor knows exactly what they're doing I think once Michael tells us what he's doing we're all set because we don't know exactly what he has for price for how many yards or whatever my our bid is pretty detailed and we know what we have to do on our end to mitigate to mitigate the play I just think that we always have pre-work meetings like we sit down for the construction and chat mostly too just so if he's going to shoot the elevations we want him to inspect the compaction just to make sure he's happy with things so I think basically what we're looking for is just more detail on his part and I think we'll be alright and we'll be in advance so probably the best way to do it would be to have Parker continue to do the upper one foot that way he can do his own his own final prep and then have the local contractor do the remaining three feet because if you had the local contractor do all four feet then Parker's probably going to want to charge you and get it to the point where you can pour concrete so it might be better to revise your local but work together to see which way the numbers work the best if it works better to have the local guy do it and that's fine all the time my head it sounds like you'd be better at the local folks do it just ask Michael what he wants the top foot to be I'll ask his preference dropping in still and compacting is certainly something Michael does have to do and he may do a final grade on it and he wasn't going to compact as part of and once we sign when we get ready to sign so obviously we'll need W9 group insurance all that sort of stuff and the agreement still stands he has to take responsibility for the site once he gets there he fences it he maintains that's all on him that's called risk transfer so that's what he has his insurance for so at the next meeting we'll have a revised we'll know from him and then we'll have a final hard copy of his proposal of Parkers and then as well with the local I just didn't want to put it out in the packet so at this point I would just say you know if we give them the authorization to work with those two contractors and then get a final formal quote and then at the next meeting we can give a motion to proceed accept them and move forward that's fine, yeah because like I said I have a detail I have a detail but with the vote you guys have passed it gives them the right to lock in is that worth I heard all what you said except like the last 10 seconds so at the next meeting we'll provided that we have the final itemized quotes from both contractors so between now and then you and Teresa will work on finalizing those two quotes get them in front of the board here and then at the next meeting we can you know make a motion to or take a vote to approve or not approve to move forward on building it so is that sound right? yeah I just got to see some some idea of what he's holding on it's real easy to put out a quote with no material risk I think just a fear is this that the quote's too vague and then we run into a well yeah the catalyst was to do that at least if we know now then we know what the final cost would be I know the written letter was pretty explicit we'll have to go back and spend too long it'll be the same with whoever you're using just if there's anything that we need to deal with anything that we know that and we can put that into the same soil make up compaction you know assurances you're looking for what would give you guys a warmer fuzzy about you know how the footprint is prepped for this project I mean they've already said that they want that we're going to dig out a few feet and then we know how to dig out and then we're going to compact it yeah that's our impression of what sounds like the best option are you looking for anything beyond that from him are you folks from our committee are you looking for additional I think at this point beyond just hey four feet of stone should do the trick I think at this point besides going out and getting an engineering firm to go and spend five or ten thousand dollars to properly engineer it and take the majority of the risk off of us I think we've determined that we would that we would take the risk by saying we did the exploratory digging to say on average we're looking at two and a half feet of clay and now we've taken an action plan to say that we're going to remove that two and a half feet so we should have four feet of new material there that typically when you're building a structure that you would have that for frost reason so I think we've mitigated it yeah I've mitigated some of the responsibility here I mean at this point I mean there's no I mean we live in Vermont so it's you know you can get it all engineered you want and it's going to freeze in thought a million times and it could crack I mean but at least at this point we've put our best foot forward it does crack then you know it cracked at least before we built it the way it was before and just put a foot you know it's probably a really good a higher percentage chance that it would have failed right so we're going to go in and do some ditching because that's the other part I have a little bit of water to mitigate you know so they'll be down there so and Alan knows that we've already talked about it once when he was over there I said look once the snow melts we've got to go over there because you've got to ditch that run off because he'd been over and he'd been in there in the summer when they were doing some stuff over there because he could see the water pooling underneath the swing sets and stuff so he was aware and we have to move the swing sets so that's the other thing we have to do before they can do the do anything as we got to get in and move the swing sets so Alan kind of said well we can do our ditching with the swing sets if there's any ditching that would probably occur right along Ketchum's property line we may want to know that so that we can bump the footprint in board from that a little bit we met the 15 foot minimum setback from the property line but if you guys are ditching like right along that edge we may want to bump to 20 feet or we'll let you know because all I know what we'll do is we're going to walk it and I'll have Carol come with us so it'll be Carol and myself Alan, probably Tim and we'll walk it together like I said we've got to move the swing sets anyways so we'll do it at the beginning of April and I'll just be on Alan's work list soon so but she knew who was already in a summer plan okay any further discussion are we good for this time yeah alright so you guys will get the revision final revision of the quote you'll get final revision of your quote well I have to wait to see what he needs right because I mean I have the hour in great but I will talk to him but the ideas next time we'll have everything that we need to make the final decision and and move forward or not right so you're not giving him authority at this point to hire him okay for the first motion is the phrase about the fundraising supposed to be a part of that motion so any fundraising would repay the $7,000 first and that's part of the motion I've got it in there and I just want to be sure and then you are going to do a motion to work with a little bit or did we complete that well we have I mean I don't think you should alright but we've authorized her she can work with him okay alright so we're good there alright thank you what do you say oh I'm sorry I'm sorry I'm Jenny Reeves and I'm sorry to get here early enough comment but I don't have a weird question I don't know if anybody has an answer I live on Sand Hill Road just down from the town garage and every two or three months or so starting around midnight till two or three in the morning there's like a fleet of giant dump trucks going up and down Sand Hill Road I know and it sounds like they stop close enough to maybe be the town garage because then I can hear what sounds like a giant boulder being thrown to the back of the truck or maybe it's there they're closing the back of it it's not our town crew I'm assuming working at those but it's they've been out like three o'clock in the morning and they're probably reloading sand yeah starting at midnight sometimes if they well a couple times they when they were recently they were now cleaning Main Street so what they would be doing is they would be down here hauling material and dumping snow and stuff so you're probably hearing the back drop hopefully we're out of snow and hopefully but it goes in the summer too I mean it's not at midnight the summer they hours or six to two this is in the middle of the night starts around midnight and goes for a couple hours sometimes three hours every ten it's every it's every couple of months this happens the next time happens call the office and then I can talk to the road crew and find out if they were up there because we do have surveillance cameras up there and we haven't had any issues so if you hear it again call and tell Kelly or whoever answers the phone and tell them and then we can check into it and see what's going on because it's not just like one going it's two or three we've got some lights and this is the pit on the other side it's weird because it's in the middle of the night it could be this way do you like to sleep? shame on you just give us all the next day Janine and we'll talk about it have you looked at the trucks as they come up through see if there's a latch on the side they've got the window they've got the question lights they've got the window that hour that's the only thing I can think of recently that they've been out doing but of course if you get a little bit of icing or something they could be out sanding but give us a call next time happens scope it out thanks we'll move to so we'll move on to the draft trash coordinates so I gave you back Mary Kevone's comments just because we have them and then obviously we talked about that town meeting and I know one of the comments that was what it was there talking about adding reasonably construed as affecting health and welfare that was somebody's question I mean we didn't tell them at the meeting that it was probably going to go similar to this once it got approved but I didn't know it was getting and rereading Mary's comments obviously she was very detailed which was sweet of her is if you had any changes that you felt that you wanted to make or clarifications or did you feel like it's just going to want it to go out of there where was Jean's comment it was going into the enforcement yes that's what he had talked about was whereabouts exactly he didn't really say actually he said that was just one of the things so I don't know she didn't say exactly where he wanted it and her enforcement now says town manager shall be responsible for the administration's ordinance and she'll have the authority to enforce compliance the use of you know it's kind of I'm not sure that's where he said was under enforcement but also maybe he put under general requirements on duty of owners and occupants you know I think it wouldn't be in enforcement because it's one of the things you're requiring of so you'd want to include it in duty of owner I thought that was his comment but maybe not I had to deal with the town removing the trash he just said reasonableness is true if we felt it was he wanted to change the word as tree said could it just go under general requirements because then it would be part of for the remainder of the duties for the owner because there was something in there I've got now about how we could do a plan that was under the last that's under enforcement the last line of enforcement he was having a plan they did talk about that so yeah I wasn't sure I think he's trying to make the point of as maybe was it part of the outline that he wants it to be reasonable it has to be reasonable and be construed as affecting the health and welfare but I don't know I think in some ways adding that portion in actually benefits us the impetus behind it has been really about the health and welfare of others so if one neighbor is accumulating trash that's affecting neighbors downstream from them well if you look at the last part of section 2 duties of owners and occupants be garbage storage the last sentence is it is unlawful to store garbage trash litter solid waste indefinitely in such a way as to attract unwanted insects that shall be harmful to neighbors or the public at large and may reasonably be construed as affecting the health and welfare of others or something that's impacting other properties that could reasonably be construed as impacting other properties health and welfare and construed as impacting other properties thank you I'm sorry yes yes I was on the department and it looks like today and there is provisions in there to take care of the town health office to take care of that kind of stuff which might do away with all this and the town manager wouldn't have to try to enforce all this because I'm not sure you spoke to that Chris spoke to that in there about one property that was a copy of how it could be laid out it is all on that website because he spoke to the department of health because usually what happens a lot of times is I would say there's a majority of cases that health officers go to once you do your all type of incident as you do your incident forms and then a lot of times we have to put those forms on file with the state so in the meantime when you send them to the state you also kind of talk to them and say this is what's going on and get their opinion on what you can do and what you can't do and we had one we had one resident that I don't know it's been on for a couple of years right like many times on what can we do what can we do and pretty much there's nothing we've tried everything other than if the garbage started to secrete liquid that flowed into the nearby stream then we could act on it it was a health problem and now it's a garbage problem they're in a trouble the health officer can go in and do an inspection of the property with the request of the landlord and the tenant and part of that inspection and did one is what's the status of trash receptacles on the property and that's about the extent of the health officers just take it part if you've got a big enough file what I was seeing or thinking I've been like places where it's got two years ago or I think something like this would take care of it if it affects drinking water or things like that then the health officer has the authority there but there was a couple of instances well, you know, someone's got you know, a year's worth of trash piled on their front porch let's say because that seems to be I would say a majority of the nuisance complaints is it doesn't affect anybody other than that person and then the health officer can't do anything about it but it's too bad because the neighbors next are feeling like their property is being it's calling rats and stuff and cleaning that up it becomes an issue for sure it's definitely very difficult and the thing is I don't want to make fun of the state of Vermont but as we see with anything they're very quick to put policies and procedures in effect but then not want to help the locals so they write a lot of fun literature that then when we try to do something or force it they'll say well, it's up to you guys what does your local ordinance say or you know there was a famous one there was a famous over in your neck of the woods I'm probably going to say the wrong town but I thought it was Ferrisburg, there was this well-known one a couple of years ago there was this huge trash nuisance property over there and it went around for years yeah, they had all kinds of stuff going on over there and this thing went on for years on quick to do anything about the property and who was responsible for it isn't it right off Route 7? I know it was in Ferrisburg and they did I don't know how it ended up but it was from local to state to back to local to state to you know back around again on something you and I would think would just be more common sense like okay take care of this thing but it was because Ferrisburg didn't have a local ordinance and then you're going off of the and they went to the state for help very gray state statute so, yes so I don't think I mean I just, this is another reason we haven't laughed just because this is something that and as you can see there's even different opinions within our own household but I don't think anybody doesn't agree that there are properties and there will always be properties with people whose methods of sanitation are not what we would like however this feels very I wanted to, one of the reasons I'm so is because I wanted to reiterate that I don't think that you should that every time there's something we don't like putting an ordinance in because we don't have another way to deal with it is necessarily the answer it feels very reactionary to a specific handful at most people and putting an ordinance in that then affects the whole town that is subjective to, because we all know the phrase that one man's trash is another man's treasure and I absolutely will like believe that you guys have the best intentions and that you're not going to come marching in with like a dictatorship telling us what we have to not do with our property and what we can do with our property but you can't guarantee who's going to be in power in the future and that that won't be potentially the case and every time you, I also want to say that every time you guys say well we'll go on a face by face basis and they'll work with the town manager part of me really cringes because do your best with people on a case by case and say well this person's operating in this space and this person's taking advantage of course I want to believe that but you're not always going to become a manager and we have had town managers in the past because I know some of the other people here have appeared all the long time just like I have and can remember town managers who picked favorites and played games and there should be one policy for everybody and so every time you guys just want to say well you'll work it out and you know no, it needs to be transparent it needs to be one policy for everybody and it shouldn't be you know we'll do a case by case and I understand that yes there are people in town whose yards look like a disaster but I don't think giving a lot to the entire town is the way to handling there's always going to be people doing stuff we don't like and I think you know kind of going back to town meaning day or before that is that's why the select board body here decided that even though we have the full authority to enact ordinances in the town you know we decided that we were not going to do it on our own without a majority of voters to back that just for that case in point of well one I don't think well I think all of us here on the board safe to say that none of us are here just for you know one agenda item so that's why we really wanted to get feedback from the town because you know when we have meetings there's only three or four people that come so we want to make sure that town meeting date it was good to have a discussion and there were some pros and some cons and there were some people in the middle that wanted to clean some language up it was good to get information back from the town folks on what they would like to do because you're right town managers change boards change and you know how one administration perceives the whatever ordinance could be different than the next one so I guess that's why we went to town meeting with a non-binding resolution even though we didn't have to and I think at this point the town folks well a large majority of the town folks had voted for it and now it's kind of a moving the ordinance forward and I know in the short term you know I wouldn't say it's in some ways in short term there are certain properties that we know it's in a way kind of picking on hey we got to get this cleaned up and I know Therese in the short term is going to do our best to work with those folks to meet the ordinance and work with them maybe on a time frame to do it and cost you know how we can do it cost effectively but at the same time the ordinance being in will be some cases proactive so that hopefully we don't have other properties that get to that level and we do have two of those properties that we talked about that are tax sale properties that we can't sell so that's affecting everybody because those are individuals that are not at this time that are not contributing to tax space that means that you and I and everybody else here has to contribute to make up for that so I mean it's to make it as specific as we could I mean without being and again and that's why the ordinance went back to I call it trash but what you typically would put in a trash bag that you would discard at different times this is really the nuisance that we're having it's not in some cases someone's art or collectibles or things like different objects that people might have at their home that's why we kind of went more to what are things that are more of a nuisance, more of a could attract animals maybe an extreme and be harmful for people type specifically thinking trash bags and things like that but it needs to be enshrined in the language because it's the same with when we talk about it might attract rodents or animals and I don't know what the exact name it is but I know that there were comments at town meeting which are very valid of some people don't mind having raccoons in their yard some people do and as long as there's wiggle room of the use that will always be my concern is that when things are not laid out in concrete and trash is a very some people's compost is other people's and we definitely are trying to find and also don't let us not forget there's a very specific state statute now about compost and all that sort of thing too but I wonder about section 2B at the end where it says solid waste and definitely in such a way to attract unwanted insects, rodents and the like we could say that shall be reasonably construed as affecting the health and welfare and impacting other properties instead of shall be harmful to neighbors or the public large if that's a possibility I mean it's just a suggestion if that's if you want to insert genes language in there if you don't and you feel like you have it covered that shall be harmful to neighbors or the public large then we can leave it no I thought Jean made some pretty good points I thought that was a good point I mean what I can do is and I also thought that Mary made some good points there are definitely a couple of Mary's that I think we should that so what we could do is I could kick it back to Dietre and take you know and she has some some of Mary's points I think are good because she definitely is trying to make it more specific and he's in the language so well what about what about having Dietre take some of the comments from Jean yeah well that's the only one I know about Jean and then incorporate some of Mary's feedback here and see what that what that looks like and you know that we can review do that language because I think you know Mary she definitely took some I think on an ordinance end of thing she cleaned up a lot of language I think it behooves us to thoroughly look through her that's what I wanted because I had sent them to you before and then obviously we were waiting for town meeting so that was the only comment I took from Jean notes everybody else I mean a lot of feedback was they didn't think we went far enough which was interesting we went far enough well we cut so much of it because you cut out all the parts and then I did well we had talked about it and then I did meet with a resident after town meeting on the other day because they have a lot of cars and I did tell them look you know so you know I printed out the 27 pages and said you're in violation of the state law so here's the deal and so you can sort this out figure out how you're going to come into compliance I said I'm not touching it right now but that doesn't mean the state law because our ordinance doesn't but the state can and you are in violation of the 27 page thing and I said I'll give you guys contact information if you want to meet probably come down and talk to you and tell you what was so that was helpful so he was very nice there's also you know so I think it would be helpful to kind of have DTRE put that together so that we can see what that would be but at the same time what you will anyways and that's before we can even move forward with the ordinance we have to have another informational night and then we have to enact within 30 days or 10 days of that meeting there's a whole specific thing on it and you have to obviously have to go into the newspaper we have to warn it for 30 days and then we have to have it within 14 days of the meeting one form of publication and then people within 14 days following its adoption and there's a whole process but I think that's too soon because we're not ready to do that yet I think that once you guys you'll see it again next time and even if you approve it then we'll put on the following agenda for you to kind of get that final once over of it so I think yes I'm aware of the specific statute and allow us to do it can we have can we have a little typed up roadmap of you know maybe like this date is when we would how you doing sure so that we can see it to see where the final you know would this be something that we would have all set by what July 1st exactly I know I'm happy because this way you'll see it next time you'll still see it draft next time to make sure you're okay with that and then there's no more tweaks or bumping there now line how it works no question on that scene well that kind of roadmap or whatever obviously because for people who are trying to like follow this and make sure that ahead of time that we're like at that informational meeting or if there's updated versions we have time to read ahead of time and stuff does that happen to be somewhere online where the republic can kind of keep track and you're already talking about tweaking it and when we make a new draft we'll put it back on the website again so that way when D-Tree gets it pulled back together we'll put it again on the website and then the packets are always on the website too so we can download all that information when they see it again next week it'll say exact same thing probably in two weeks it'll just say draft trash ordinance continue discussion only just so that they can see it with Mary's tweaks and go through and see if they ever feel for it and changes so when we receive this for the next meeting the updated draft will be on the website I think it was your question yeah that's what we usually do is put it about that way people can probably because we're looking for comments that way if anybody wants to attend the next meeting they'll have the updated ordinance that we know that's if D-Tree gets it done in that time frame so I'll see if she has time in the next two weeks to get that done we'll get approved so we have anything further in regards to the trash ordinance if she can't get it done by the 23rd if she can't do it then we'll just move it to the next one ideally if we can make the edits by then I know she's just got the grant yeah she's getting that wrapping not up and I'm going to be gone so if she has questions she's going to have to wait for me I see but we'll put it on there but yeah Mary's definitely took a lot of time that was really great I think we definitely did a lot of she did a lot of she did a terrific job that needed to be together I feel like we've read it so many times at this point rereading it through her Mary's was like oh it's a good point it just connected some pieces I think so too we'll take on it so we'll move on we have some first and third class liquor licenses an outside consumption permit for babes bar I did put a little blurb in there just because I'm not sure what you know about your authority because you are the local liquor control board I know where I came from we have had to adjust hours because we certainly haven't had a single complaint about babes but I just wanted you to know that you have the ability to chat about that I wasn't sure what you knew which there are very few residents yeah exactly we have a lot of residents on Main Street and somebody installed when they remodeled put a garage door so they had a band and had that door open let me just tell you how many people call the next day and I got it because it was Hotter and Hades in there but there were some unhappy residents so we had to say garage door closed and these can talk about the hours you shouldn't have any music outside you can't oh right you probably because you don't have jukebox speakers out on that deck to have music outside well I think there is a conditional permit because we did that with Tessie when they wanted to do some sort of event there was we did a conditional permit to allow them noise beyond a certain time they'd have to do that and it was a nightly thing then that's established by the DRB but you guys have some conditions and they would have to have an event permit that I think you guys could sign off on with the DLC and stuff because the state, if you don't have a I don't believe Bethel has a noise ordinance the state has a vague noise in the night time which is kind of like basically kind of real fun it's 10 o'clock so they probably could have music out there that wasn't really loud if they wanted to have acoustic or something but it could be in there you know an approval if they wanted to have a music out there until the time but yeah if you were going to do like a bigger thing almost like a festival time at so but yeah you're lucky because you don't it doesn't have a lot of neighbors and certainly never complain does anybody have any concerns about the first third class permit or licenses or the outside consumption permit for that? oh I didn't I was looking and I what was your question? and I thought outside consumption was actually requested and granted or specific I should say the hours on there do you have that? the date also I didn't see the hours I was looking I don't know they used to I was reading through it because that was what had stuck out if you're going to have an outside consumption permit this particular particular venue has outdoor consumption year-round protection that's fun stuff they also they're going to have a party in about a week or two for the and that comes to the front right now so your outside the forward best form was but they got the permitting and everything coming up is not outside that's not going to be outside here it says 58 feet by 16.5 the area attached to west side of the city it goes by fencing including fencing porch area so 12 p.m. to 12 a.m. is the permanent use so it is year-round sometimes you will see in the right where it's just to make certain so that's 12.8 so they're saying year-round that from 12 in the afternoon till 12 at night that's what they're applying for but you're right sometimes it might say if they have it on a porch obviously they're not going to be out there making sure they're not serving drinks outside of that fenced area that is appropriately fenced in and all those sorts of things so you're lucky you don't have any on your sidewalk which I used to in another town so then it's then you had to have it all you know roped off and DLC would combine check you had to make sure you had enough room on the side to get strollers and handicapped it was kind of a pain yes they do exactly it's kind of a pain but I'm more for DLC than us approaching out onto the sidewalk so you can give the question it's more of a question than the causing I just want to make sure that so the west side of the building is a train track side because when they did the one for Forward Fest it was in the parking lot but they got roped off the whole they roped and they had a specific permit for that a special event permit one entrance is in Wildberg people at the entrance again any concerns with any of these three make a motion and approve it I'll make a motion to approve the the three local licenses for first class first class third class first third and outside consumption the babes bar okay your favour just make sure you sign it as approved oh some of us have gone back never not until the next person now you need a junior member to come on into that some of these other ones here what we're signing that was through some of these the next item is the annual financial plan for the town highways which is basically the showing the state funding formula the last one, two, and three highways I did put the comments at the bottom that it doesn't include that capital road, capital equipment and the e-wrap and we don't have any specific major construction projects coming up that we're doing that work that that's how I came up with the number I wonder how well they even look at these things the state other than they put it in a binder I don't think they do a bunch of those do we all have to sign that so I just entertain a motion to prove the annual financial plan for the town highways so who do you have the do you have a second one to sign all in favour who's second on this next item was there anything included in the packet on the certification should just be a one sheet like that yeah a lot of these are just yeah annual oh I thought Moe had them I was waiting for Moe I was looking alright so Dave's finished it up sign the liquor licenses move forward to the certification of compliance of town road and bridge standards so just so you know I asked Reedette she said check that you do not have up-to-date highway 9 print I'm working with two rivers to complete in 2020 so I just hand wrote it on mine we do not have up-to-date highway 9 print we network inventory so there and I knew we emailed it because I felt like we had applied for a grant or something a while ago so I just checked do not but this is what we're doing so we'll just need a motion to approve the motion to approve the beginner compliance second hey all in favour fine and then from the notes that we had in the packet the capital are the sorry the equipment committee had their first meeting yeah that went great we actually had Moe was the board liaison he was there Bill Reiner always a handful but good fucking knowledge there Jeff Gillman, Ryan Slack Alan and AJ from the road crew so it was good we had all the information I had handed out to the members already that talked about we had the oil test done so for the raiders they could fear that was wrong with the raider Alan and AJ had gone through the other pieces of equipment and trucks and made a list of what repairs that needed to be made and talked about that so it was actually good because part of the problem that we all know that we have is the fact that somebody bought two trucks at one time which is a killer because you really want them on an eight year rotation so it was nice to have an opinion and talk a little bit about what they wanted and AJ had said again a ten wheeler and Jeff was like why don't you want a six wheel four wheel drive and they went back and forth so it was kind of nice to have people being able to talk intelligently about what they had what they needed so I felt like it went really well with you and we went up the garage afterwards and they were pointing out what needed to be fixed and there was a lot of comments on how to do it in-house I think that was good too I came out with and I'll type up the minutes or the notes for your next packet basically they agreed that we should spend up to about 20,000 some of that AJ had said could be done in-house but to basically want a little wiggle room in case when North Tracks got a hold of it there was something else so basically dump 20 grand into the grader so that we can keep it for a few years because right now our replacement grader is 400 I had 295 mine obviously we replaced the grader we'll be replacing it with something most likely that's used new equipment isn't not like that it isn't going to be in their future for a little bit there's going to allow us like 175 for the old ones no, only 75 only 75,000 and they were like no way so plus two of the new graders have new emissions and they're saying look if you can keep yours, dump some money and they can do it the thing is that they did agree was that they need to take a look at both of the freight liners and have somebody come down go through the freight liners keep the one that's the best take as much as you can off the other and put on that one and then get rid of that one and so what they had suggested was because Ryan said you know the last bid you got was a whole package he said do the put out an RFP for a cabin chassis then you can get the packet you know another price for the plow equipment that was good he was going to get us give me a copy of the RFP don't they just piggyback on the state pricing anyways for a cabin chassis and stuff it depends what you're bidding if you're bidding right now they probably they may only have something for international so if you wanted something else but they did agree to the ten wheeler once AJ made his case as to why they were like okay so that's what we're going to do is have someone come down and that was the comment of the Equipment Committee to go through the designers to figure out exactly which one is in the better shape there was also a big list of other things and some of it they felt was regular maintenance and I said look you know they only have a $50,000 budget so for repairs and maintenance so with some of the things that they had to tackle but they also had some great contacts the Kubota which we use for sidewalks is doing the job the bottom you know it's got a ton of rust because someone stored it in or near the salt shed so I gave, got that number and gave it to Allen to say hey get the guy up here to see if he can take a peek out this summer can he weld in a new flooring and you know the motor itself was in great shape so they said well fix it up and let's patch it up and you know we haven't been able to get rid of the bend tracks I had that out we have one guy I'm going to reach out to him someone mentioned something about what VTC or something was there and yeah they talked about it and now it's finding it back to me and said it's not big enough for what they need we did have one guy who when we were looking around like pricing and stuff he had said if you can't get rid of it give me a call I might be interested in buying it so we'll have to reach out to him because without that there's the sale of that means there's no purchase of a zero turn so you can't have one with I need to sell the bend tracks that's going to fund the zero turn so if there's no sale of bend tracks there's no zero turn Richard will have to deal with this bend tracks so the Kubota came out but to get some work done but they did they had some names like hey get this guy to come up here he can redo this and some of it they felt that was really just you know it doesn't mean you need a piece of equipment it's just repairs so what it looks like those repairs beyond what we approved that was that we had several months ago that we approved some additional funds for yeah this is that so what it's going to boil down to in the end is we are going to get things repaired and we are going to probably end up with a nice down payment for the ten wheeler but we will not be able to fund it fully not with the not once we dump 20 grand in here and get some of the other stuff done but until we have pricing for that and see what the budget looks like I'm not going to request any other money out of the capital equipment fund until I guess the question that I had looking through that is if we put 20,000 into the greater to get another couple of years out of it we should get more yeah because I know at this point the idea is to prolong the purchase of the greater so that we can purchase one of the trucks now and get ourselves better I don't know if we'll actually get on an eight year cycle but get us better on a cycle maybe four or six or something well they were hoping you know right now obviously you're touching the year so we're never going to put eight years between those two trucks not now maybe in a couple of cycles so if we put 20 grand into the greater this year because if I remember right we're supposed to purchase a truck this year but we're not for the price tag that's going to come with it and not for by the time we get some of the other repairs made that we may have to come back to make so are we looking at doing a truck next year no we're going to we're going to do a truck this year yeah we're going to try to get another two years out of one truck between if we trade one this year the other one would come up next year we're going to try to push that back another year so my question yeah so we're going to put 20 grand into the greater and we are going to move forward with purchasing one of the trucks this year and then try to push the other truck back a couple of years so that we can get some sort of gap there there'll be more repairs probably but yeah that's why they get so how does the math work if we take 20,000 out of the equipment fund so if we put 20 out of that and then we will if we do purchase a truck this year we will start to make payments on a new truck well that's why I don't know the whole I can't tell you yet because what we need to hear from is we need a couple things we need someone who's going to go through both of the freight liners to see which one is to see what sort of a trade price we're going to have also the price that I thought we were looking at is going to be a little bit higher I think for purchase price than we did although that's kind of out yet because the price Brian was saying he felt we had too high of a price because Allen bid as a package where if we go with a cabin chassis and I have not had a chance yet to look at what the state pricing is so my guesstimate doing the quick and dirty math off without needing was we would have a down payment if we get good news when somebody goes through both trucks it won't be that and also to see what we're going to do with the other one as far as you know they were talking about trading it I prefer we don't trade it I'd rather sell it because I think we'll do better with an outright sale than a trade but I think we're too soon to tell but my guess is Chris if I didn't tell you right now I'd guess that we're going to have to make some sort of loan payment we're going to try hard not to but he's already gone through his budget right now for repairs already this year the way Brian was talking in and Jeff and Bill both was if we just bought the chassis outright and then had it sub-debt for the body and the clouds and I think the clouds we've already got but for the body there would be quite a difference in what the dealer sells the body for than what we can actually put a bid up and get for because it looks like in the past you know payments anyways of course how much the truck is how much we get for trade or if we sell outright what that balance is but the last international the last international there was around 27,000 years what we were making payments on right that was an analyst truck that was a single action so I'm just trying to put my head around if we have 110,000 highway equipment trust fun if we take 20 now we're down to 90 how much will I mean is one truck going to be in the you know 40 to 50,000 a year pay payment I don't know I can't tell you and I know what I have obviously that puts some keeps a balance but then two years down the road we're going to have another one in there exactly so then you're going to have two payments so sounds like at that point you're going to be right up against the wall in 110 and this is what we're talking about Chris is that's exactly what we're trying to do I'm trying to wrap my head around we would like to not make a loan payment but we haven't seen the numbers yet Ryan felt that that Alan's price last year was too high but I don't know yet and so my best case scenario is we buy one outright and then in two, three years we buy something else but these guys are saying they may not get new in three years they might get a used vehicle so these guys are saying this is what the equipment committee is saying we got to look at this because sometimes you have the opportunity to pick up a vehicle that somebody has kept and maintained had all the records on and that might be what we need for a little bit so they realize that because they're also taxpayers also realize they're going to be looking at a new town barrage cost as well so I think that we need to meet again this was just our first meeting and let's get some more information but look I know it would be nice to see the updated matrix of it will be a truck this year whatever a truck two years from now and then a greater I don't know say four years from now and how does that work with our funding schedule you know do we have to look at putting a little bit more into that or how is that going to affect the 110 right now well we talked about that because that's what we said is at this rate there's no we're going to have to increase that 110 because we're not going to make it but we all I also don't want to put together any numbers yet because I don't really have real numbers to base it on I kind of I would like to look at the state contract and see what we're looking at for pricing and I also don't know if that's you know the whole ten-wheeler versus well they definitely agree with the ten-wheeler but not I don't think that that would believe so do we have do we have time to get the more information on how the long-term capital plan equipment plan looks before we make a decision on putting the 20,000 into the greater is the greater something that needs a firm decision tonight or I feel like the greater something that needs a firm decision it needs work and they and the only and they're hoping it doesn't go to 20 but it has to be done in order to keep it otherwise we're going to be worst case scenario we have to put off a truck another year and they have to make do with what they have originally said around 18 grand we're just saying 20 just because he's probably going to find something when it gets into and Alan also or AJ felt there was some of it they could do there but I don't feel like I feel like yes we need to move forward with the greater and we will problem solve the truck they don't they know exact I laid out exactly how much money they had and we know how much because we increased the repair equipment to 56 this year so do we know of the past year to how much on average we do put into the greater like I'm just gonna make it up if every year we put $4,000 into the greater you know so if we put 20 into it this year you know maybe there's 4 that we won't have to use under that item so do we really have to borrow 20 from the 20 from the capital fund do we really only need to borrow 16 or something like that we have to do it now because his budget is over spent on he doesn't have he doesn't have any more money in his regular operating budget before June 30th to foot the bill so it has to come out of the capital equipment fund and I understand exactly what you're saying I'm hoping that with this he can pick up some other repairs you know anything he has and he's put more money than 4,000 into the greater this year and I understand your concern hence why we have an equipment committee to kind of understand and they know what we have for money and if we put that money into it now then they're saying they one would assume that we won't have to spend 56,000 on the normal budget that's our hope the problem is that because of the freight liners they put a lot of money into those and they also have they're going to have the Nortracks or the Kubota fixed because it's so rusted out there's only a couple pieces of equipment that actually didn't have current issues and some of it is great like they needed some work done on the dump some of it was they needed the greater pins or the bucket pins redone but they felt like the money to be done to the greater is something that needed to happen because they've had some breakdowns recently with it and they feel like they just need to take care of that in order to keep it and if they want to keep it for another four or five years they want to put the money into it to get it taken care of now the only thing we haven't done is come up with a figure to keep one of the freight liners on the road for two more years we got somebody coming in to evaluate them both and make suggestions about that that could be some more money down the road because and the prices too I only had two something in there for a greater the greater price was 425,000 for a new one so it all depends on what you need exactly but I had just pulled up a number you need all the GPS grading stuff and that was a quote that we got we received the quote of the 425,000 we're like oh my god but obviously they're not going to spend that much but they were saying because I always laugh at the state you'll see them have a brand new brand new greater with all all GPS equipment on they never use it all they do is push snow banks back you don't need all that equipment for snow banks Ryan said the greater they got down here it's been around for over 12 years but they don't use theirs as often but that was part of it because let's get it maintained so that we can hold it because they knew that was our biggest expense and they felt like let's extend the life of the greater by several years as long as we can and I think they were looking probably three to five was their hope and then let's focus on the trucks since that's a bigger deal and then they were talking about the one ton because they know it's been well so we've gone back and forth but I don't feel like I can give you a capital equipment plan I'm waiting on numbers for them to come back freight liner but the committee definitely felt like they needed to move forward with the greater repairs as do AJ and Alan because of the issues that they've had so yes so just one question and maybe some food for thought what's broken on the grayer is it the most mechanical stuff or is it like the blades busted it's mechanical it's there's a whole I don't have it with me because it went to the equipment committee but there's a big list that needed to be done there was they had we had paid to have the oil sampled so that they could see if there was any the different level whatever was in the oil and so there was an extensive list some of it the road crew may try to take on themselves and then you said you had some dump bodies and things that weren't doing so good right they've had yeah they have several issues so there are a few different ways that you can extend the life on dump bodies and you can talk to AJ and Alan about a couple of the guys we have hard facing and using some different higher burn all materials so when you're dropping stone and they flex and they don't crack and things of that nature and if you want some more information on that I can help with that yeah I mean if you get the information that Theresa and she can share I can share to the equipment committee and that's kind of like you know why Theresa put together this equipment committee is really you know the way we've always done things is between the town manager and the road foreman they figure out a way to keep things on the street right and we didn't take advantage of some of the local resources that we have of we have state maintenance workers that live in our town we also have several contractors that obviously live in our town so if you want to get them together get them to look at and say if this was their business what would they be doing with their equipment how would they be servicing it or how long would they be keeping it I thought some of the biggest stuff that honestly that came out of it that was great was just them giving them resources saying oh don't go there to get it fixed they're going to charge go to this guy he knows what he's doing he'll come in he'll take care of you so a lot of it was really you know that's just regular maintenance you're sweating the small stuff that's just so it was good and because too they're residents which is nice too so that they're saying no we're not doing that you're not getting a new grader and one of them even said you guys better get used to equipment because this budget and this money and the town garage coming so other than purchasing guidelines for equipment is the equipment committee also talking about what the public works personnel should be doing for routine maintenance to those pieces we didn't get into it we kind of just this was our first meeting so we broached the subject of this is what we have this is what we need to do and I'm going to draft the RFP Ryan was going to get me one that the state used and they're all going to review the RFP before it goes out they want to say they're going to be definitely part of the bidding process looking at equipment and I do think yes I do think they'll be making because it would be nice to have a yearly schedule of these pieces of equipment this is what we should be doing and oh by the way then you can start saying this piece of equipment costs you X amount of dollars to do your services on oh and you know what I found a two day of software that they can be tracking that with and they haven't been so but the equipment committee I'll talk about because you know we talked about the equipment that was purchased for the transfer station recently and you know that none of that since it's been there got any maintenance so now it's you know basically dinosaur equipment because nobody took advantage you know where now that we have that equipment committee maybe they could be saying you know on your downtime this is the service you should be doing whatever weekly yearly they might actually have a schedule they used to have a log of what they did the average I don't know if they cut that up kind of like you know you have your car and every time you're going they say you're 50,000 miles services do I'll see if Ryan has fun that's what you should do and it's how much it costs that's why I was just saying I'm sure it's established not up there not there but we'll see what they have with duct tape and some sponges and they actually out of that we got a repair seat because they priced the seat it was ridiculously expensive they're like we're not buying that and they're like oh we know somebody who does one so here you know but if they also have some sort of maintenance schedule I'll ask the state must it gives you that fill in whatever yes you need something to do next Wednesday whatever then they could be doing a service on a piece of equipment or whatever I'm sure that I'll ask the state and they might because he was the one so when it comes to the 20,000 that's something that needs to be decided tonight that was our feeling was that yeah they wanted it done and because yeah and we're going to be well we're already starting to fight money and this is one of the things we said to him too it was like okay we're going to spend 20,000 that's just less money but they actually were really good about for the challenge and I thought that a lot of what came out of it was finding other ways for to have some equipment fixed that wasn't as expensive as maybe some of the places that they've gone before which was like oh no you should use so and so and I thought that was very helpful so no they were good and they also were tight fisted they were just great they're like yeah no you're not getting that we're residents forget it forget about it which was good it was nice and they were helpful so so I would entertain a motion to allocate 20,000 up to 20,000 dollars to come out of the capital highway equipment fund to be used towards repairing the current grader so okay all in favor I do think that I think it's going to be one of those short term wise it's going to cost us some money but long term wise having that group of people together is going to be cost effective I think so too and they were pretty funny too they were couple times putting them through the paces 200% what do we ever get rid of that kind of grade for them that should still be on the road and they get it and they also understood we don't want to upgrade right now because of all the emissions and they just said listen you don't need the fancy and controls you'll make it and not so they were pretty good but I thought it was good it was respectful but it worked out and they had really good contacts the new emissions pieces are dreadful we're probably 80% of our downtime when it comes to equipment is due to the new emissions controls and it's just you know something happens in the emissions control and it shuts the whole truck down and then the trucks down for a day while they come and reset it and do it again and it's that's one of the things even the actual the salesman actually said if you can hold yours he's like hang on to it put some money into it because he said minute you go to that it's going to be a lot of money and we did also talk a little bit about the one ton which was kind of funny so they're but they're mulling it over but we're going to have another meeting so we can kind of figure out what to do because they're just like we've got to fix the grader we need to do something with that one ton and then if we're going to look at this they said their comment was gentlemen you're keeping it on the road another year so no one ton this year we're going to do the freight liner this year replace one of the freight liners this year they said maybe we can squeak out one ton next year so they said keep it on the road so it was just and take the plow off so it was so good all right good so we had town managers report which feel free to kill us I don't know so I just had a couple of questions so well one is good news actually FEMA obligated Geico road in the pump house of course there's small projects but anyways so we'll be getting our money back for that soon so which is good I'm also going to be applying for the 2021 structures grant for the bridge number 32 on Watershed Road I have to have the grant in by April 15th but with the 35,000 that we've got aside we know we need to do the bridge rail on East Bethel Bridge and also do update the decking we have to do some stuff on Pevine so that's a bigger repair over there so I'm going to try to get the structures grant in by April 15th to see if we get the money to deal with Watershed to deal with that bridge if not then we'll have to decide what we do with that well they said we didn't need to you know after talking to Spencer to spend the the bridge engineer was one thing but Spencer Howard was like nah he just said you know it's not limited and he went through it but he did give some advice on look what you really need to do is to get this year is to get some riprap place down there and up above and he outlined it for me what I need to do so I'm going to see if I can get a structures I don't you know we could replace the wing wall and all that but I don't know it's kind of crazy anyway that's my goal and just to try to get that done to work on that the other one was to just briefly touch on is the coronavirus so I'm just curious my question is what does the board feel like our responsibility is to the residents of Bethel what we have done so far is taken obviously coming in here on three you know ways in here to sign up about washing your hands and all that sort of stuff that came along with just like you would have the flu but it came along with the coronavirus we put the information for residents on Facebook along with the link to the state health department guidelines and some CDC information so I feel like what we have been doing is just providing tools for people to read information without creating some alarm but I didn't know what the board I mean feels we obviously at this point you can't buy masks it's not like we would have been distributing them to the residents anyways I just want to make sure that you feel like we are managing that we're doing what you want done I have met with employees to talk about what happens if people are sick what happens if people are quarantined how we're going to manage the office how we're going to manage water sewer how we're going to manage road crew we talked about the fire department they obviously have mutual aid they've dealt with the constable who was exposed possibly and that just became a fiasco he had self-quarantine for 4 days the person who infected him in a traffic stop ended up being typed with some specific form of influenza but not the coronavirus and just talked to him about the CDC protocols for law enforcement now we all met at town meeting we don't have any big gatherings going on but I just want to make sure that we're doing what you feel like we need to do I think getting information out there to people I'm really a strong believer that not instilling the fear of God into people we want to make sure that our local economy is strong we don't want to be shutting down anything that we don't have to be I think it's important that we have the information out there where people can seek information or proper procedures but does Gifford put on any kind of do we know if Gifford is a place to go for testing do we have any of that kind of there was a Facebook from Katie Griffin that he had doctor up there and spread out a whole thing and it was on Facebook I think Kelly had Kelly had done something with that that's right yeah I did you said there's nothing they can do there and I read it the challenging thing with this reading through everything is that they said 80% of the people will well 80% of the people that get it will show no signs or symptoms so it's a virus that's going to get passed without any signs or symptoms that you may not even get sick so it's very his point to the article was it's almost impossible to figure out who do you quarantine and who do you not quarantine you know and basically him almost saying you're probably going to get it but here are a lot of precautionary things that you can do to try and limit your exposure to it big thing you know soap and water is the best thing clean hands because there's a fatty capsule around the virus and the soap breaks apart I think that was the big thing you have to sing the happy birthday song twice get under your nails and your wrists the one I read the other day I said tell my kids the one I read the other day it said something about like wash your hands the same way as though you just cut up jalapeno peppers and you're going to touch your eye oh that's a great idea whatever that you know if that's you know so I don't know so you feel like just putting out the information that we've done yeah I think you guys did a good job of that you're all happy with that I wasn't really sure what else it would I mean if there's any other information it comes out from the state or whatever the good thing is the link we put out on the state they're constantly changing that and updating obviously remark of their first case and that person is in quarantine and unfortunately close to schools today too because there was a and I think last week there was 233 people that were being monitored in Vermont of course you know the first one and whoever that is male and being in critical condition which is sad but yeah that's what we're trying to do now and we've talked to the employees about what happens if these guys are infected or whatever and you have to be quarantined at home and now we're going to get things done the best thing is just have them outgrade and back roads of Vermont and they'll be away from the exposure exactly so we talked about it sorry that was really it I just wanted to make sure that we were if there was anything else you wanted done it was being done and then the other thing is I will be leaving on Wednesday noon and I will be back in the state of Vermont on the 21st are you still going? that's my plan I'll be back in Vermont on the 21st which is Saturday so as usual whenever I leave there will be even out of contact I always inform the chief fire chief and the assistant chief and they become the emergency management in my absence Tim Mills is going to stop by the office if they need something they're going to follow through Tim if it's not a matter that they can't wait they'll call Crestarvis otherwise I told them to hang on to it until the 23rd and so I don't think it should be a big deal so just don't catch the virus I'm not flying and driving but if anybody has they all have my numbers so otherwise I did ask them to funnel through Tim first but if they need something let me know and I will obviously be in self-on contact full time so I've already given Kelly an draft agenda with a couple things on and I'll add a couple things to it and she'll run that by you I'll get where they're in the middle of that week yeah absolutely so that would be great alright and we have select board meeting minutes from the 24th of February anybody have any questions in regards to any of those are we good to prove them as is like a motion maybe accepted as written second yeah all in favor all right Lisa are you keeping it tally of how many weeks it's been without a vision from Paul he's keeping it tally it turns out so he'll be looking at this one really tight and other communications I didn't see anything in our packet any other committees or anything I didn't see any other committees did you get it? there was an energy committee that wasn't here it wasn't in my class oh wait right here and then there was just this this FEMA thing and I did talk to two rivers and they were going to go because I said look I've only been here for three years I downloaded the information to do the survey but I'm like so I emailed Peter Gregory are you sending something because you guys did all this mapping and I can't answer a lot of these questions I haven't been here long enough so they said they were sending a representative to work with them but I just wanted to have a different case if you wanted to go so I handed out the UVM extension 75th annual town offices education conferences so if anybody wants to go let Kelly know and she'll sign you up yeah it's 65 have anybody not been to one of those? I have not been to one of this one I've been to one of those we went to the VLCTs select board this is different is this the one that the town that happens in October and it's the oh that's the yeah yeah this one is April 8th at Lake Maury and then there's another one in Burlington to the end of April some of these are just one okay but there's less there's things as to how Clark I know the VLCT one is in right there's one in October fair that's what I was thinking so this one the listers are aware of it so they have it because Louise gave it to me the UVM one I think I have it on my desk but if anybody wants to attend just see Kelly and she'll sign you up alright do we have any other business come before the board or are we good okay all in favor all in favor