 Yeah, well, the opponents did a lot of work. Who got it? Who drew it on you? I told them on me. But Jean had done a lot. People were wondering whether she was a conservative or a liberal. So we got to the point where people were thinking, they didn't want to do that anymore. I guess we can serve it as a non-social issue. That's the thing I'm going to tell you about. I mean, because I do this in a work cart, and I try not to. Well, David, try the call. I've got a small issue in my camera. I don't know if you'll love me or not. So I was on the opposite side of the camera when I used to cross to do something. And now I've got the menu open and I can't get rid of the menu off the screen. See, anytime I touch the menu, it just goes, it just allows me to select something else in the audience set. I just take chance only if it disappears. Okay, we're almost there. Thank you, David. Good night. Good to be at this point. It is on a... We don't have to propose so many things. I would recommend, because it's part of the community's offer, I would recommend that it passes to the staff. This would be kind of a... what's that, six cultures or growing things? I'm sure this is the option one. Does that sit yet? Or yet it really does. I understood it, but it shouldn't. So I'm going to press on a little bit, having the review coming around. And I saw that it was true. You know, we're probably going to have $5,000. I don't know much more on this. We'll be up there, huh? Yeah, both. It's 12 right now? Yeah. We went up a whole six degrees today. We did this. Who's going to be here? Oh, okay. You're down on the end. I'll just do it on the head. Oh, okay. You're on my back. I'll handle it. Stand the worst way possible. Stand the worst way possible. That's right. I'll handle it. No, it's a two-sand. Yeah. You know, you both... sometimes you go to the ... we're on 9.30. over here. Well done. Take this. Happy new year. Good to see you. Oh, I saw the, uh, why not? It's, uh, it's dated the 31st. Talk about it again next year. What is it? You can't sign it just now. No, no, talk about it later. Thank you very much. I think we can crack Oh, oh, yeah. Well, when we get to the question, they get to see, you know, yeah, they can So, so, I have both of them. So I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I would say that the we have a very good relationship with the University Mall if it's a matter of a month or something of short duration that might be different but they've been pretty clear that this is a three or eight. I'm glad to hear that. Why are we on here? 192 section 3300. The page 5 of your expense section section 2. The column before the storm. Donna Canville City Clerk. So my budget really is pretty much consistent year to year. The only thing that really fluctuates a lot is the election expenses. In the fiscal year 2020 there will only be one election. It will be a very busy election. It will be our annual town meeting and it will be the presidential primary. Now 2021 budget the day we was talking about we're going to get hit because that will be the August August primary, the November presidential election and then our annual town meeting in March. So that one the expense of that point will jump up. So in the expense lines like I said most things have gone down. One thing that has gone down but and I just want to make you guys aware of this is since I have been here election the pay that we give to our election officials whether it's people at the front door or those people in the back working have never seen an increase. I would back 18, 19 years ago people looked at it more as a volunteer. This is something that they felt good community service kind of thing. Nowadays it is getting very, very difficult to find people as you guys all know. So we had a conversation at a board of civil authority meeting and the motion was to move election pay to be up to the minimum wage and then to raise the front desk workers to try and get qualified people to kind of get some people to be aware that this is a job when you take this seriously. So even though it didn't increase my budget from last year without that expense it would have gone down a little bit more a couple thousand more. So that is really my biggest thing on election contract contract can't say that. My contract is services. I was paying for a good share of clerk base and now with lazy fish coming in I did that because I wanted to get your council minutes on our website. I wanted to be in word searchable. I wanted the transparency. I've been able through doing this with clerk base to go back to I think the late 1950s our city council minutes are on there. I've been in search by any word that you want and there it is. With laser fish I think all of that is going to be moving over there so the expense out of my budget is now no longer there. What's lazy fish? Laser fish LASR FI I don't I haven't been involved. So what's laser fish? I haven't been involved in the process until now. They're just a document management company. I'm sure Paul will be happy to go into a little more detail. His department is the main use of that right now. But to Donna's point this part of that digitization would take the current clerk base of that data and sweep it into the laser fish so that under laser fish if you picture an umbrella and you can do all these different things the clerk base kind of file format would work. Instead of having two pots everything fits under one and I don't think there's any really increase to laser fish to pull that clerk base function into it. How will it be switched over? The timeline is yet to be determined. We're just working on that. Okay. I don't know how long it will be. So that's pretty much my budget. If I have any questions. I wasn't at the BCA at the time of the discussion over the salary. Is it the actual minimum or was it $15 per hour? The 15. The motion that passed said that it would be minimum wage but then presiding officers the ones who were actually in control of the polling place during election day would be paid $15 an hour for the added responsibility. The Vermont minimum wage. Okay. 10, 72, 8. That's great. Obviously that is also contingent on my budget passing because I don't have the money and my funds obviously to do that so it's effective July first. Right. And could you say publicly people are paid today? Currently right now somebody who is working the front desk doing the check-in if they would be there all day for 13 plus hours they would get $75 ends up being 5, 6 bucks an hour kind of thing. The rest of the election workers get paid $7 an hour. And when was those salaries put in place? You said it's never been changed since you've been. It's been 18 years and that has been the fee that they have charged the whole time. And we have brought it up in the past and the board is just like, well not quite yet. It's not, we're still kind of and unfortunately with the way the world is on elections there's a lot of skepticism, there's a lot of people who aren't sure about what's going on. The polling place isn't quite it's a little more intense sometimes because people do, they're pushing things and they're trying to they're watching and trying to find things and trying to, so it does help to pay to have people who are there who are I'm just, I'm just, yeah no I just want to give it a context. And there's even been a conversation between Peter Taylor, the chair of the board to say that in this maybe we need to start thinking about having some trained election workers that within the city, they have to be able to bring in residents but someone that we could bring in and train and they'd be there all day and they're willing and able and trained to take on those things that happen. There are a lot of complexities I know from working at the polls and the other question with the Vermont minimum wage it goes up with the CLA as I understand is that how it's going to happen as well? The motion was for minimum wage, for minimum wage so every year it'll get looked at. I think we do. I think we have an increase in here Tom. Is that right? It is it is it is very minor and I think it's I think it it would be hoof staff to maybe do a kind of a poll around the area to find out what the south, what the payments are, the stipends are around us to kind of bring you back or at least bring you into what's reasonable from what people are paid in a similar kind of community. Nobody up here does it for the money. Burlington recently went from 1,800 to $5,000 and they have 12 counselors and it's been 1,200 or 1,100 in south Burlington we don't even know how long it's been 15, 20, 30 years. It might be time to get us up to market rates. I don't I mean it's I just we're all miscellaneous including including what we're doing for election workers and usually the federal government benefits. I just I want to put that out there. If you earn over 600 it's like you send it in your tax bill. The only thing is a little bit different is and I don't know why but there is different IRS guidelines for election workers. So they're not tax the same Oh! I don't have to look into that. $65 it's going to be taxed That being said once you get to a certain level so you might want to increase your stipend if you got to go over in your elections. Although working the elections is part of our job, our role so we are in some ways already compensated for that. You're right. It's one of the duties they don't tell you about when you run for council. Any of us ran for city council because we needed an extra $1,100 a year. And they feed us really well when we work the polls so I try. Well thank you Donna for giving us the context. I don't see the expenses are going up yet. Good evening Good evening page 17 of section 2 I am Sean Burke and I serve as your police chief. And as it dawns on me that the window is now steadily closing on things that I can blame on chief Whipple possibility for this pleasure presentation. Highlighting the areas where there are some significant increases the first line is $6,510,000 under fitness. That's an adjustment that more accurately reflects payments made to members of service that take part in the mandatory annual PT test. The next line of interest is $6,524 uniform and supplies this is kind of a catch-all where we buy uniforms and equipment. I asked for an increase in this category in particular to buy some less than lethal munitions and equipment. These are devices that hopefully will never have to use but in the event of a critical or a crisis intervention again it affords us a lot more options in order to bring someone under control if we're facing a situation such as that. I think the next line is a new line $6,537.01 community outreach this simply has been broken out to its own line item and I will attest that it is essential in order to police a city to have the resources that the community outreach team affords not only our operations but our fellow community members that are in crisis. So in the past we've had a lot of vacancy savings and now it's a line item for $5,000. Yes. And then skipping all the way down to $65.67 under consulting services we've added here a subscription program to IHMS they're essentially a physical therapy firm based in Colchester and they help us with preventative body maintenance being a pretty physical profession. We see a decent rate of injuries that their firm can help us get ahead of also they're helping us with how officers wear their equipment and what equipment that we issue. We buy the officers a lot of gear and you see that I wear the traditional police uniform you'll see more younger officers, new officers now wearing the weight bearing vests there's a lot of decent research behind why those are effective for a long-term police career although no one has really actually studied this. IHMS is partnering with UVM and they're going to do an actual research study on the feasibility and practicality and effectiveness of all the different uniform options that are out there. So that should be pretty interesting because again looking high and low there hasn't been an academic research study done of any of this it's all been done on anecdotal evidence more or less. Does that include just the impact of wearing that weight on your body in terms of its effect on your back or your neck or your shoulders coming forward? Is this just research to does it save lives and... No, so undisputably if you wear a vest in your shot your chances are much greater not to diminish that. But when you wear your gear in a certain way it really comes down to your individual body type because I have enough real estate around my waist I can still comfortably wear my equipment. If you are a smaller person it behooves that person, that officer to move their equipment up on to the low bearing vest itself. One, when they sit in the cruiser they don't have handcuffs and those kind of things pushing into this lower back it does distribute the weight better. But again, there's no exact formula to say if you are 5 foot 8 and 140 pounds you should wear this or if you're 6 foot 2 and 210 pounds probably today you should wear your equipment such as this. So we look to gain that kind of insight so hopefully when we bring new officers on we can equip them in a way that sets them up for long term success in wearing what amounts to just about 28 to 30 pounds of gear on a 10 hour shift. And then I'll move on to 6500 72. Small ask here for in service training are in the process now promoting a new sergeant. That new sergeant will need leadership training and that sergeant happens to be coming from the detective bureau so as a result we'll have to transfer a new detective in and that person will need requisite training to be a detective for the city. And then also in starting a little bit sooner than the fiscal year we're going to be investing in some de-escalation training and I also have high on the priority list of crisis negotiation training. Right now we only have one qualified certified crisis negotiator and that is an extremely valuable tool really day to day it's probably one of the most useful things that I've ever used in this profession the skills of active listening and we just need to build that out because when you examine our call volume again it relates or intersects quickly with mental health crisis and these skills will help officers better serve citizens and build in time that we can use to formulate a better strategy going forward to remedy the system or remedy any given situation. Well some of that training be provided by the outreach members or Howard mental health or is this a different kind of This is pretty specialized training it used to be called hostage negotiation training now they call it crisis negotiation training it's really based in active listening and working in a team with another train negotiator in developing themes talking with a person about ways to resolve the situation with dignity it's really nothing that is taught outside of the law enforcement realm that I'm aware of and it's actually something that we've talked with Howard about if we don't know yet if it would be valuable for their staff to be part of that but again as a part of how a negotiation kind of evolves over time often times you can bring in a person a trained clinician or a community outreach worker to listen to the dialogue that's going on and they can be extremely valuable in identifying themes that the negotiator can use to try to bring the person back to a place where they're willing to surrender. The upper four least expenses go up. I'm sorry. The upper four least expenses went up like 8% Do we have a note on that? Let me just... It's on the tenant upstairs? Yes. Does that cover heat and stuff like that so the space is being used so we have to heat it? Or are you planning to do some changes up there? Is that... Is there some renovation that's supposed to happen? This would be the final payment on the lease so we're paying it completely off. This would be the final payment so we went up a little bit. And then the building's ours. That final year is a little higher. That's great. So next year you'll have $183,000 as the daughter of the playroom. I think the answer's false. We have promised him some facility maintenance coming up for the rest of the building. I'm sorry. There's one line where there was an increase under $60.58, our records management system known as Valkor. That product was built almost grassroots here in the Vermont law enforcement community and it reached some development challenges because it was literally the developer stand alone with one person doing development marketing of this product. They brought on a new team member. They had to raise the rate out of the blue last year. We're anticipating another rate increase this year at the cost of somewhere around $12,000 to $11,000 a year that falls in comparison to most off-the-shelf products would cost the police department about $50,000 a year for another records management system. Thank you. Stephanie. I'm Stephanie Moore, the HR director. So I'll first start with safety. We currently have a safety committee that meets monthly and the purpose of that committee is to identify safety risk hazards and to communicate and create a culture of safety amongst our employees at all times. We also want to look for ways to drive efficiencies within safety. So we're currently in the process of implementing an electronic SDS library designed for OSHA compliance. So value-added. We're just finding this out. Page one. I can page in. It's really page two, but it's the only way we could format it to the top. We're with you. All right. So SDS is the safety data sheets. So whenever a company has chemicals or even buying cleaning products, you have to have the SDS sheets for those products. So you know what the hazards are and also what the required PPE for the electronic library and that because it's very time-consuming to keep that up to date at all times. Our safety committee, as you know, are full-time employees. We take time out of our regular jobs to be on the safety committee to do this. So moving to an electronic system, we'll keep it up to date and it's going to be at employees' fingertips. Okay. Which line item is that? I don't really see it in here. Or is it somewhere else? Line 63. Under contractual services. Oh, okay. Thank you. So that's the safety committee. Yeah. Currently working on increasing the utilization of our current ADP payroll system. Utilizing, increasing the utilization will increase our efficiency. We'll be able to go green with a lot of stuff within payroll and we'll be able to move to a self-service portal with our employees. Another feature that we want to add on to the ADP payroll system is called a carrier connection. And what the carrier connection is, it's ADP and all of our benefit vendors, which we have about seven of them, merging together and ADP manages the process of ongoing enrollment transactions rather than the admin function of different vendors and administrating that ongoing. So, SIGNA healthcare, whenever there's a change to someone's healthcare, whether it be dependence or change in plan, we can manage that through ADP rather than doing ADP and SIGNA. We can move to an online open enrollment rather than having to collect all this paperwork for employees. ADP would manage it through the carrier connection with all seven of our benefit vendors. It streams lines the process, it reduces error because there's less administration and it makes the process more efficient. And again provides more of a self-service portal for our employees during open enrollment. CS1 is another vendor that we just implemented for 1-1. That is to move to a third party to administer our COBRA with retirees and terminated employees and also to administer a new benefit that we just offered to employees, which is the flexible spending account. And then the last thing is in the budgets for an online training portal. So, implementing an online training portal will streamline the process and create consistency amongst three areas within HR. The first one to be an online learning management system. This will be a training portal where all employees are assigned training specific to their position as well as specific to federal and state compliance, which in turn creates a culture of learning. An online applicant tracking system. This will streamline the recruiting and job posting, reduce cost for hire and fill positions in a more timely manner. And then once we have that applicant selected, having an onboarding portal where new hires will go into complete the onboarding checklist, complete forms and receive clarity on policies and procedures. And that again just provides consistency with everybody coming into the city. Is that the EAP services? No, that's us. We broke that one out too for this year. Yeah, so you're familiar with the EAP. You know, so that's a separate cost. We broke out from the rest of the contracted services because it's paid. So all of this was under contractual services? Yes. Okay. And then another thing just to touch on with Tom off of health and wellness. We currently have a wellness engagement committee and that committee focuses on five elements of well-being which are career, social, financial, physical and community. And we're doing this through company and community events as well as electronic communication. So really educating our employees about health and wellness, what exactly is offered within our existing benefits outside of just going to the doctors and paying your doctor bill. What other things are there to help you be healthier you? So communicating that to our staff and educating them on generic, you know, prescription drugs and just really vamping up the education on medical. And we're also in the process of creating an online employee portal which will house all this information so they'll have access to it at all times. And how do you determine if that's effective? We get utilization reports from our insurance company. So if you're suggesting they do I'll be able to see like how many people are using the EAP program that we're offering. Cessation program or whatever. Why is the group life hire? It's mainly contractual with the agreement that you have for city manager as well as we just shifted from or we will be shifting as of March from Lincoln to Unum. And there's different categories within the system for management and other employees that reflected some of the actual costs that we've been paying. And I think some of the group life in the past has been taken out of different accounts like the long term insurance which was part of the same company. So it never really got reflected accurately. So we know this number is a true number just for life insurance. And this is the first time with the switch to Unum that we'll also be able to offer employees optional life insurance. We weren't able to do that under the old plan. Yes, at their cost. At their cost. But this group life represents insurance plans for employees. In case of accidental death this number won't work. Oh, Tom. I'm really excited to hear about ADP. I think you're doing all the right things. So that's what the city needs to do. I think I heard you say there's opportunities to create more green environment. Less printing of paper or paper checks. So moving more towards online self-service with employees. Obviously giving them more access online they'll be able to turn off paper or pay stubs and stuff like that Is there a rough percentage of how many are still getting paper checks? No, because we're just in the process of getting ready to do that. Is it a large number? I've read multiple reports. Paper checks, they get paper stubs. Majority of direct deposit, but they're still getting paper stubs. Majority of direct deposit. Why are they getting paper stubs? We're moving to having them eventually turn it off. Each one of those costs a lot of money. Getting them there to just get it on their phone and not get paper. The average check or stub can cost an organization a $1.50 per. I've heard of organizations either penalizing the employee when they want a paper check or possibly incentivizing them to go paperless. This is really expensive and it's unnecessary. So I'm glad you're going in the right direction. I don't think we had any option. UVM is your online direct deposit period. That's it. We'll get that. I've been using ADP so far. I've been using ADP. What is my experience with it? I've been using ADP for 20 years. So I know it very well. You have a good opinion of it. I have great experience with ADP. Just asking. They're an industry leader in this. I understand that. Just asking. Nice to meet you. Nice to meet you. Justin. Thank you. DPW is page 19. Hello. Justin. Excuse my throat tickle here. Page 19. 19. 19. Let me know when we're all there. 19. Just page one for me. It's real easy. I think we're good. Easy job. It's exciting. I'm going to go by the last four numbers in the account number. 2145, which is winter sand. I'll highlight there. Winter salt. We have a $20,000 increase. That is doing two parts. One, we're trying to catch actual. To be consistent with actuals. If you look at the actuals. But we also had a 13% increase in the actual material cost. And we piggyback like all municipalities do on the state's bid. So the unit cost went up and we have historically been buying more units of salt in years past. So that's why you see a decent jump in that category. So far this year we're doing pretty well on it though, I will say. Just wait. Thank you, councilor Barrett for ruining it. It ain't over yet. My item, $5,900. Which is building maintenance. It's a $40,000 jump. That's not because we are it's for a CIP project. Our garage bay expansion. So just from an accounting standpoint we added that $40,000 CIP project because it fit better here than any of other line items. Everything else on the traditional expense side of this category is expected to remain the same. It's the $40,000 part of the CIP garage bay expansion. So this is just where it's housed from an accounting purpose. And a few items below that under the same vein $60.59 tree care. If you recall we were back in front of you in April I believe talking about emerald ash borer and we staff presented to management a seven year plan to fully eradicate cut down as it were our inventory of 760 ash trees as well as replant behind them. So our plan is not to just cut the trees down and call it a day. So in year we're entering in year one of this so in year one all we're doing is removing $50,000 worth of trees. And again it's a CIP project accounting wise it ends up here so the money can pass through. And we're going to accomplish this in a variety of ways. We're going to hopefully during our own downtime because we're fully capable of not taking trees down we're going to do we're going to self-perform some of the work and then whatever remains fiscally we'll spend $50,000 on contractor services to help kind of expedite. For example it would be really advantageous to us without a bid for X number of tree removals we'll get a really decent per tree price as opposed to normally when we're removing a singular large tree it's costing us $1,500, $2,500 but if we lump it all together we'll obviously get the bulk purchasing power. So that's why you see tree care jumping and this is going to be and I would suspect in the future years we would continue running it Tom through this line item but in years two through seven well in years two through six we're going to be removing and replacing and then finally in year seven if all goes according to plan we'll just be replacing so next year this number is going to jump because it's going to we're going to be cutting down and buying and planting new trees so this will be a particular focus of us much like over in the water world we did a seven year meter replacement which we have good news to report on next week and the money that's saving us in terms of lost revenue so same thing year one of a multi-year effort in tree care it is however it can't be transported quote out of region so we could make it available generally if you see anytime the green mountain power crews are in town there's usually a pickup you know and immediately next day or two because they'll just cut it up and leave it in reasonable sizes on the side of the road we haven't formally figured out what we'd want to do with it but yes it can be used for that purpose can the public pick it up if they see it? again we'll probably have some more information on that but that's a really good thought thank you and the last item of note it doesn't have a number but it's facility stewardship and I'm just echoing it's line 725 if that shows up in your printout or your and that's just echoing what Tom said this initially was a higher number as you know it's been reduced to help support the one third to one FTE of the staff person and then my question earlier was of this 75,000 some of it is used for investing in energy efficiencies is that correct? how much? well it's we've never had a for example a facility stewardship project could be making a bathroom ADA compliant it could be swapping LED fixtures or doing actual energy efficiency projects we've never had and nor has there been direction that it should be 80% this and 20% that one year so it's more as what projects make the most sense in terms of ROI what other grant opportunities are available we certainly have a list of projects that kind of fall straddle the line between straight facility stewardship energy efficiency and if there was a direction to focus more on one type of project than the other we could certainly try to implement that way so will the new person Lou be doing that for Justin and presenting a 75,000 dollars presumably they'd be working with all Congress sustainability officer and myself we would window down the much larger list of projects probably in conjunction with some of the folks in the audience tonight to my right we'll go over that I was just trying to understand the process that sounds great because that's a lot of work I mean in the past it's paid for both just kind of standard building upkeep as well as the 50 projects those are my items of highlight in the highway expense side if there are any questions I can quickly jump over to Revenue my question, yeah because we haven't talked about Revenue yet the highway Revenues went down in this upcoming budget yes so I guess we'll move over for now to highway Revenues and I believe Tom Hubbard because this is simply again I believe these are accounting issue why there's 160,000 dollars less in line items 0703 and 0707 those are reimbursements back into highway Tom if you want to take that please yeah the way that the pension payment has worked in the past is that we've moved money out of the enterprise funds into the DPW where the money get credited and then into the pension payment line soon now just basically pays those directly out of the enterprise fund account numbers so we no longer credit highway with that kind of money it's really it really wasn't a credit to them it was a payment made to the pension program directly on their behalf we just kind of made that a simpler process but that's that's how we had to reflect it on paper for the accounting section that's page 7 of section 3 page 7 of section 3 page 7 and also we anticipated we've as discussed before we've had various random miscellaneous receivables however we don't want to make a practice of budgeting for those on so we've lowered that from years past if we get them any great but our budget isn't we're not going to try to prop a budget up on paper that way and since we've been talking about trees what's the tree replacement fee as this project is that we're starting the tree placement fee is whether it's you when your car goes off the street you run over a tree I haven't done that unfortunately there's about 18 to 18 to 24 a year you'd be surprised or if there's a developer that is making a payment in lieu of so it's if we get or if we get donations for trees it's a revenue pass through for any types of new or trees that we have to replace and frankly a lot of them are insurance related like I mentioned there's a lot of knockdowns of signs and trees on Earl Street so that's where the money comes through again it's nothing that we we budget but it's there because it does happen and when we do get them we've been putting them more in the miscellaneous revenue rather than a specific category does it take you long to collect from the insurance yes is there a reason why? I mean if somebody is drunk and they knock a tree down why does it take so long? so let's say an incident happened tonight the insurance company is generally going to pay an actual amount and often times there's more than the cost of a tree we bill labor and equipment so they'll reimburse us once the work is done so in that case it's not their fault in the other case insurance companies you know and then we have folks that try to make appeals to myself or to Tom or Kevin and can we keep it off the you know and we don't play that game but it adds time to the dance have the other paper have a little column you know tree replacement contribution certainly and so as you see the revenues on the highway are just under a million and the expenses are a little bit over 2.5 million which is a big gap historically within the highway fund and we'll be back next week to discuss utilities thanks Polly nice work on the pinnacle, are they done the sperm water? No they're done for the season but they'll be back in the spring one of them looks like it's an evaporator for a maple syrup you know because it's a long channel it tends to try to evaporate I guess well it doesn't evaporate as much as you allow the solids to settle out of the storm water and then it discharges on the other side of Spear Street a nice picture thank you look that I was like that's the biggest evaporator I've ever seen what page? recreation is on page 8 of section 4 for the record Holly Ries director of recreation and parks page 8 page 8, 9, 10 and 11 section 2 I'm sorry just a quick overview that this proposed budget allows us to maintain our expected level of service to the community and also plans for a little bit of modest growth for community engagement and program offerings so the administrative line item would support 5 full time staff which would be myself as director to program staff special project staff and a customer service specialist just a couple noteworthy things in the first section you'll see telephones have gone down a little bit we've been paying for the programmer phone so that is inclusive of seasonal staff that need to be in touch with the office so we've put that into the program fund so that's gone down a little bit here but not overall in the budget dues and subscriptions have gone up and that's just to fully cover our full time staff as well as the executive recreation and parks committee for membership both locally at the state level with vrpa and nationally with the national recreation and parks association as Corley mentioned our printing cost has gone down because we're now sharing that with the city for Sobu life Sobu play and travel and training is increasing a little bit and that's just to ensure after we hire this fifth person that three full time staff can attend the state conference that's held annually in October and two full time staff can attend the national conference which vacillates between September and October for programs down a little bit further senior programs have gone down and we're consolidating those with adult programs now so that's just a shift but you'll see that there special events is just a modest increase to support creation and implementation of some new things park supplies which would be down a little further we're at Red Rocks first okay that's fine so just a reminder that the overall budget for Red Rocks supports 49 hours of open gate and open beach time during that eight week season which is mid June through mid August we did a trial run last season where we did not have gate fees and we will hope to continue that this coming summer as well so that'll be reflected in the in the revenue so we wouldn't anticipate revenues for gate receipts there are a lot of projects going on with open space and parking assessments down at Red Rocks and entryway so just being fluid there but that the proposed budget covers the staff park rangers that we had last summer and that seems to be the model so I'm not clear so we will not have gate so we won't be charging we won't be charging right and we didn't charge this past summer either because I remember in years past saying we've had more people paying parking fees than ever before I think there was a bump in a year that we saw no rain in a summer and so that seemed a banner year I think that we're really rethinking the way that we look at Red Rocks and you know is that more of a natural area a natural space and so as we're working on a lot of the significant projects with open space fund some of those are looking at how people are accessing the park, how people are parking are people really parking in the park so last year we did a trial to say okay well if there's no parking in the park are people still accessing parking outside or are they finding you know something different a lot of the issues with Red Rocks are really traditionally ends at seven and so they were locking the gate and so people were stuck inside the park or couldn't watch a sunset because of the timing so we allowed for outside parking and traditionally that would be closed off during a ticket at the gate option so we found that people were using the outside parking during the day to accommodate for that and not excessive parking actually inside but leaving that option open so I think we're going to explore that for another summer as we work through the open space projects and see what comes of that so was there parking in the park last year? yeah during the hours between 12 and 7 so then the gate was locked at 7? yeah could put a parking meter in there right? just one of those parking meter boxes and you have to get first there's certainly options and I think that Ashley Parker is looking through the management plan of Red Rocks as well and parking flow and access is certainly something that is being explored so we're just being fluid and flexible with that Ashley management plan is this what we're using our open space funds for? yeah part of yep we'd love to see their charge kind of their work plan and all of that is that something that can be made available? the work plan for? Ashley management plan oh so for Ashley Parker who is the open space project manager so she's working off of the task force list that has been approved by council I think two years ago now so she's chipping away at that list and the Red Rocks issues have been identified on there I'd love an update on what's been done on that space with that money that we approved two years ago at some point Ashley Parker is managing both the half cent for the parks and the one cent for the penny for paths so at some point we're going to have our end talk about both great that'd be good other vehicle maintenance is up just a tiny bit we do have two older vehicles in our inventory both a pickup truck and a 20 passenger minibus so that's just projected cost of maintenance there in our contracted programs drivers education is the capital items in mine 363 they're $265,000 that's the key so is that using the half penny if you're looking at the electronic version and you happen to stumble on a cell that looks odd to you and you don't know what it is I linked these the CIP directly to this file so you can see a reference at the top where it says CIP 2020 and then there's a cell locator so if you at the bottom of this file that went out electronically you can see there's a tab that says CIP 2020 well if you go out to that file you'll find that amount and you'll find what it's for so just as a heads up I'm just asking where the money's coming from and I was just saying if you're looking if you happen to be looking at the electronic version the CIP is linked directly to this file so you can just flip back and forth and find out what the descriptions are there to coming from you have the list of the projects falling for the 265 for the CIP so the biggest question is where's the funding coming from and this is the half cent this is the half cent no that's an Ashley CIP for her open space projects so this is these are different funding sources some of them are REC impact fees some of them are grant funds some of them are so it refers specifically to our our CIP which is funded by impact fees and other stuff right so it's these it's the sum of should be the sum of those and it is it's the sum of these four projects so in the CIP tab vet, memorial dog, park communities and south there correct I'm confused on 363 why is it dropped what did it drop to zero in 2019 it dropped to 265 in 2020 we just not do anything in 2019 we were paying them directly out of the open space account and directly out of impact fees so we're kind of bringing the money into the fund this time and paying it right out of the fund what are these capital items for 250,000 it's Overlook park I think is it's vet memorial vet memorial dog park in south village so you'll find the sum of those is 265,000 so that cell in the general fund is linked directly to the CIP so we have revenue accounts that offset most of this so between impact fees there's a separate one for the south village soccer field and then there's wreck impact fees for the dog park the Overlook park it would come out of the general fund and the lighting is the veteran memorial project additional lighting up around the band shell that we felt we needed for some of the sobo night out events just to provide some additional safety up there so a lot of that has a revenue offset to it this is the expense number that you're looking at here alright see I hadn't noticed that there's a difference between Holly Reese and Ashley Parker so I've learned thank you you got it getting back to contracted programs so drivers education we've separated that out and there is an increase and that is we're now running three sessions of drivers that usually we don't identify a program specific things but it's such an expensive program so we're running about $33,000 of bringing money in and much of that goes right back out in the expenses so we've just separated out and highlighted there traditionally we do two sessions of that and we're because of demand adding a third students do not pay for that it's a no students pay for that so it's if students don't get into the school program there's quite a list it's about a $750 program and that's because of the extensive amount of driving hours and classroom hours and so we do do a significant split of that and you know make about $2,500 off of the program but it's an expensive one and brings in also modest increase in expenses for youth programs and that's just accounting for more expenses as we build our program inventory with a another program staff person as I'm on the revenue side because I think that's the end of this and as I mentioned do you need to see a decrease in the in the red rocks gate revenues there won't be any but some other modest program revenue increases in youth programs and adult evening classes and those would be as we look forward to bringing on a full-time program person as well and then the Sobu night out so we've done a lot of work with Sobu night out the summer series to get us to a point where our revenues were hoping the expenses about $27,000 which we've gotten sponsored and working with a sponsor now to cover that as well and then we've streamlined our expenses and also have some really great revenue coming in from vendors both with food truck alcohol sales and also some tabling opportunities so really looking to be right around $41,000 as money coming in from that we charge for the food trucks so when we started we would do 20% of sales which became cumbersome and difficult and frustrating at the end of the evening both for staff and for the food vendors so now we've gone to you can opt for a single night half season or a full season I think a single night is a hundred and maybe a hundred and five and I think if you do a full season it's about 75 bucks each night it works out so yeah somewhere between and then back parking lot on Friday nights do you know I think that they have either a single or a full season right at Arts Riot yeah so and those are the only significant increases or decreases that we have the electricity endorsement park you're projecting a $500 increase that's because of just increased events did you not budget enough for last year with so many nights we're hoping to do more of those types of events and now that people have seen that happen other people in the community are looking to replicate those events which we would regain money from the rental of that space but it would be an expense for electricity too okay thank you I just have a general question too I'm trying to understand there are so many different sections and recreation is there a reason that there must be a rationale for that and I just I'd love to know what it is lots depended on the director that we've had over the last few years and so there's been a number of changes and the way the auditing works is if you had an expense within the last three years you have to continue to show that account I think there's a way that I'm sure Holly would love to be able to combine I'm hanging out for the answer to that question I'm sure she'd love to be able to combine it more into more comprehensive program headings and we would support that as well so when we talk with Ron again when he's here for your next meeting you know we'll look and see we want to meet the requirement that we have to show but is there a way at least for budgeting purposes we can kind of consolidate things a little bit better but it's been mainly the reflection of different directors over a number of short term years here that have kind of had their own system that worked and Holly's just trying to take it and make it work now because parks is separate and why is that parks is mainly under public works the division under public works okay are you feeling all right since you're okay chronic condition no big deal I'm Terry Francis deputy chief fire department currently your interim chief I'm also the emergency manager building inspector kind of jack of all trades we have a few things going on page 13 we've already kind of addressed the overtime issue with two additional personnel which we're really pretty excited about thank you to Kevin and working on that our people are beat and they're just beat we're supposed to work about 2700 hours a year they're working about 3200 hours per year which is a lot of work and we've been really busy we've had really December's been pretty terrible for the fire service guys have had five suicides in eight days they're able to resuscitate three of them it's just kind of takes a toll on believe it or not frankly we've stopped counting overdoses it's just so many of them that it's very problematic for us so that time off for us for the staff is very important rest recuperate be with their families just chill for a little while so that's very important so we should hopefully be able to positively impact that one of the things that this budget does reflect it reflects a lot of changes in the state licensure for our EMS side of things as you know all of our firefighters are cross-trained at least as intermediate basics if not advanced or paramedic level we've had a change in the type of training that the state wants us to have and the number of hours that we are required to do that so you'll see throughout the budget there's increases to the training funds because of that so as a result in the fire department over time training you'll see that there's an increase about 42% that is to incorporate some of those training requirements especially on the fire department side of things for not only fire service specialized rescue not like but because all of our people are fully cross-trained we break it out between fire and EMS, the fire and ambulance budgets for all that one of the things we are concentrating on is the it's called the TCCC program which is the firefighter medic program which we need to have in order to have our people certified to handle God forbid as a school shooting or some other mass casualty event involving weapons or weapons of mass destruction that's a perishable skill and we have found because it's a low frequency high hazard type of event we need to be able to train on that more frequently that takes more time and effort and energy away from our other duties frankly we're not able to do them during our normal work hours as we're doing 11 to 12 calls a day last month we've been doing on average 20 calls a day and we're just not able to get that kind of concentrated training time to get that done so later on let me give you a different one right here under 2400 our uniforms with the increase of staffing we'll see a jump in our uniform expenses for that there are a number of things that are covered by the COA that we're required to provide our personnel whether it be duty boots uniforms that we wear our duty jackets which are supposed to be blood borne pathogen compliant so that if we do get blood on us or other human products they won't absorb into the coats we prefer not to use our turnout gear for that mainly because the turnout gear is $6800 a set and it coats about $340 so anyway and that also goes back to firefighting clothing again I just mentioned the turnout gear is $6800 a person for one set we're required to have two sets and the city just completed upgrading this past year making sure that everybody has two sets of gear that is NFPA compliant it does have a shelf life of not more than 10 years so we now have it on a cycle of replacements to try to break down that cost so over a number of years additionally with our air packs which is line item 31 we've seen an increase in that our air packs which were purchased 5 years ago and with a 5 year warranty they're off warranty now so any type of work that we have to have with those air packs actually has to go to a certified individual and that's the reason why that's increased as well same thing with our radios radios were on a 2 which is line item 52 our radios are at the end of their warranty period as well so the normal wear and tear on the units of costs are requiring us to have those costs the new radios the new ones that we just bought 2 years ago 2 years ago had a 2 year warranty darn it they work really well until they don't and for us they need to have a critical when they don't yeah we did use a special visit card to get the extra 2 year warranty is it we looked at that Doug did a really good job of finger bending and arm twisting to get a really good warranty off of the system recruiting and testing is in 7207 we increased that again we're looking to increase staff and so there's more money obviously to do the recruiting process for these people I believe that Megan and Helen Kevin talked to you a little bit about deferring the costs of the new recruits potentially through a safer project which is a federal grant for fire service to increase adequate staffing and resources for EMS and fire I really don't know I looked online today and because we had 2 government shutdowns in the last 2 years their system is so messed up right now we're not sure what the actual deadlines are going to be to apply for these we may have to apply for a waiver but we'll certainly try to defray those costs there's no guarantee on that like I said, things right now are so messed up with the FEMA funding and where they're supposed to be in their normal schedule that there are already 6 months behind on the wards of their grants so that was as of 4 o'clock this afternoon let's see we did have an increase for fire department furniture and equipment and that part of that is through the CIP it's a roll into the CIP of some monies that we had set aside for equipment maintenance fitness equipment in particular that's 20 years old I think there may be a savings in that we were able to find a gym through efforts of a number of people through business and we were able to pick up some commercial level stuff that's only been used for a couple of years versus our folks pounding away on them every single day can I interrupt you there Terry? I want to thank our friends at Trader Duke's you were in the paper you were looking very athletic in the paper you were on the treadmill treadmill it was on Facebook I didn't see them in the paper it was on Facebook but I want to thank Rick and the folks at Trader Duke's for donating I think six pieces of equipment for our gym for you guys and for public works in the city and it was very nice of them to do that this is the second time they've done it in three years that they're replacing so Rick Milken and stepped up and offered it to us absolutely and that is a very gracious gift we have a number of our people who appear fitness instructors through the IFF they know their equipment they're also gym rats this stuff is I am not by the way I was just for the picture the firefighters are running through their program no it won't run me through their program opera stands all anybody who wants to try it you should dare us all we should do that I got to give Stephanie more some credit she has not worked with the fire service a lot in her career it's all in the private sector the private sector when we had our CPAT which is a candidate physical agility test she actually went through it and she did pretty well for not being a firefighter and not being used to that she did okay I don't think she's going to do it again though just saying but she was a real trooper and got that done some of the good news is engine 2 is paid off so that's why you've seen a debt reduction in the fire truck replacement fund when is the replacement two years yeah and that actually brings us to equipment maintenance fire apparatus maintenance and tires we've had a lot of challenges with construction around with road hazards taking a toll on our tires and those things aren't covered by insurance the rear wheels the apparatus four of them in the rear wheels those are $600 a piece cost the steering wheels are $900 a piece and we've had some fatalities with the tires on that the good news is the safety features that are built into the apparatus that is now part of the standard one case kept the wheel on the tire when we had a blowout and the apparatus was able to stop and even though they blew the tire so the expenses that we put into those tires and the safety things that go on the inside of the rim certainly done their job how many miles a year are you putting on the oh that's a great question I don't know off the top of my head mileage wise I don't know we did 3700 calls this past year which is the busiest year we've had to date maybe 30,000 to 40,000 miles again I could find out for you but I'm just curious to know how many miles a year you put on all the vehicles and certainly get that breakout for you so on that point this is my fourth year going into a budget and I would just say it would be very helpful if it's easy to pull together what the annual calls have been for the last five years because as people in the other paper read about two new firefighters it's really important to make that argument that we're seeing increased service and it's also going to save us money in overtime absolutely just jumping into the ambulance budget here our biggest change here is line items 6100 so here's a cocktail information for you with the graying of south burlington so we did 3700 calls last year we transported about 2100 patients to the hospital during that time not everybody needs to go to the hospital if they can go by private vehicle safely we certainly encourage them to do that there's quite a bit of coaching that goes on by all of our people to make sure that we're not tying up an ambulance unnecessarily it could probably be more successful but sometimes people just want to go by ambulance so about 2100 patients that we transported 46% of those people were over 65 years of age or older so almost half of the people that we transported that's 966 patients of that 966 patients 62.5% of these needed some sort of advanced care okay so that means that we're running 12 lead EKGs on them starting IVs giving them drugs that type of thing obviously we start using Narcan or other class 1 drugs on some of our patients we have to have specialized delivery systems in order to do that to titrate the medication at the required rate for example of 5 suicides that we had in an 8 day span each one of those took $250 needles that had to be drilled into their bones each in order to try to resuscitate them so and that doesn't include the cost of the medicines themselves so it goes back to extrapolate that we're seeing older folks who are sicker now in the community than we ever used to have we can extrapolate basically for every over age 65 building that we build into the city which is fine because it's good services we're close to services in the hospital now we know that increases our call volume by about 100 calls and over those about 70% of those are advanced care calls so it's just information that's all it is it's just information that's the type of stuff that's good to know we're trying to understand the impact of certain development we talk about that with the developers as we work our way through various things but those supplies you can bill for some of those we can bill for some of them unfortunately if we don't resuscitate somebody we can't bill for them so we might be out a chunk of change obviously we're not concerned about that it's just information it's just information that isn't true why is that true? I mean if you go to the hospital and die you went to the hospital but if it happens at your house there's no insurance pay after that even when you have an EMT you're a professional providing care if you go to a house and somebody is coded you can't call time of death because you're not an MD actually we can it's called termination of resuscitation it's part of the medical protocols that we all use now we rarely transport people to the hospital we haven't been able to resuscitate so if you arrive somewhere and the person is apparently deceased you won't try to resuscitate them it depends on how long the person has been dead there's indications of how long the person has been again that termination of resuscitation is a highly protocol driven function that we have so you pretty much try to do something but there are times if we have lavidity morbidity whatever an individual maybe they've been lucky enough to die at home at night not just in their own bed it would be a wonderful thing for some of our patients we won't attempt to resuscitate them but we still have to resuscitate them thank you that's a change again in protocols that's happening over the last few years do you ever go to homes and there's a DNR on people and you have to honor that would you have to check the paperwork it's called a cults form if the family has been well educated it's still there it gets a little trickier if we have family members show up that don't agree with the cults form that adds our stress to there's another difficult situation so far as in the future what are we seeing the one thing I've talked with Kevin and Tom about that you should be generally aware of there is another change coming in Medicaid Medicare reimbursements it's being driven by fraud in the private ambulance service people being overcharged for things within private ambulance services unfortunately it's going to trickle down the municipal services such as ours the good news is they told us there's a change coming the bad news is they haven't told us what it's going to be so the international association of fire chiefs and the international association of firefighters are working with with the committee with the American Ambulance Association to reiterate to them as a public safety organization they cannot apply the same rules to us as they apply to a private ambulance service we have to treat everybody that we come across as with the taxpayers expect and so we're fighting like heck to get that through the committee's mind so it doesn't impact us negatively you folks have any questions thank you for your time and appreciate your support we certainly hope that the two new firefighters will make a difference yes we certainly hope so certainly hope so just planning and zoning is page seven and I want to thank Paul for hanging in here is our last department presentation there you go it's like you're building to the crescendo of the last one thank you everybody Paul Conner director of planning and zoning and chief sustainability officer I'm going to start on the revenue side because after a detailed analysis which I do every year about a six or seven year trend in looking at exactly what has happened the averages what's gone up what's gone down what we're anticipating in the next 18 months we are projecting a flat budget but it's not just a copy paste so we do a seven year analysis of revenues in all the different types and we are right on last year the average of the last seven years and so looking forward again to what we might anticipate in the next 18 months from now it's not just a copy paste that is the actual our best guess good planning for a planner good planning well except don't you want fees to go up well or revenue to go up but this is about what we're budgeting for I understand it is actually very interesting that year over year that we bring in the revenue actually do swing pretty dramatically so just in our zoning fees 2017 we brought in a little under 150 2018 $300,000 so over double but a lot of that has to do with did somebody come in with a large building on June 29th or July 2nd and we happen to have caught a year when folks the year before had come in on July 1st I'm sorry June 29th and then a year later they came in early July and the 12 month period in between we just didn't happen to get the large one so that's why we use a longer trend on the expenditure side there's really not much more of a story to tell I think Tom and Kevin made note of the special projects last year's budget included $25,000 for special projects which is the sustainability area that we have this year's budget and next year's budget reallocates 15 of that towards the proposed having energy standards which we're all very excited about there's been a fair amount of discussion tonight around the subject of laser fees so I'll mention it briefly that's one of several different projects that are essentially a digital repository for data they are a they do everything from municipal stuff to banking stuff to hospital records to whatever it happens to be it's infinitely organisable to whatever a organization's needs are we're really excited that we started with our development review board files for every DRB filing cabinet worth of all the history of every DRB project and others we are at the letter K or L right now haven't started with the A's we have not told our folks that we have Williston Road and Shelburn Road still to go but it's been going extremely well and what it does is we're scanning all the information we put in some basic information for word searchable entirely it can be organized and reorganized in whichever manner you like so whereas when you put something into Windows Explorer it's filed in some particular way here we have it filed by date but it is also at the exact same moment filed by street address and it's sort of a mirrored copy of it the ones that go in that way and if we want to look at it a different way then we can sort of mirror that again and all it takes is a few lines of code to do that so we're really excited that this is step one of multiple steps in terms of where we're going to go with our digitization within our own department we're starting with the development review board files then we'll go to the zoning permits and the sign permits and the various things like that we'll look over to the assessors file likely next you can go into HR things what we want to do long term with it is to take that which is the final repository and as was mentioned earlier there are some ways to do input forms in it match that at some point in the future with a more robust permit management software and how the whole workflow takes place of review of large projects tie that together long term with mapping of all this so that you could click on a map and get all the information that you ever wanted about a given property so those are later stages for now we're working on the digitization and having that first accessible internally and we'll be probably bringing a question to you at a future time about do we want to pay for the service that is available to the public it will be certainly capable of doing that so is that on our servers or on their servers it's currently on our servers we bought a special server for it that was a recommendation that came from the company to do that with its own backups and that can be it was a sort of do you lease space from them do you have your own but that's how we chose to do it so we're really excited about it it's going really well it's amazing even just in the first few letters the alphabet that we've done to be able to search one of the development review board starts a project we do a project history on it and just to be able to do a quick word search on it has saved so much time for us it's beginning to save time for those who are helping out who come in and they say you know we're just looking for where that water line might have been on this property that hasn't seen a development review in 15 years and just the time saved for everybody is really pretty spectacular so could you ask it to give us a log history in the city that was filed with planning zoning well yes I mean that would be everything once you're done scanning right and then future yeah I mean it's it's infinitely searchable and you can choose to set whatever criteria you want in order to look at it it gets a little bit trickier when you get into handwritten stuff especially if you've seen Ray's handwriting but but the other stuff is really well done we're using so that'll be in part a continuation of our consulting line budget we continue to use it to also match what we do with the regional planning commission municipal planning grants consulting services really the rest of everything else is continuing along and pursuing the projects that the council and the planning commission have asked us to go forward with a lot of fun things come out this year we sure do any question any other questions no we're good where's the where's the Honda Clarity in here the what the Honda hybrid under city manager under city manager um we'll give him a car yes I thought that I know no same manager so we have it consulting vehicle expense where's that Paul I got it at 145 but my numbers seem to be off by one or two 3202 25 147 vehicle expense was that being used is that clarity being used and we got a lower price on it than the prior vehicle it's got a 50 mile range about 40 but when it gets to be negative 6 out that drops but we found that for most of our the vast majority of the use of the vehicle never use of the gasoline I don't think we filled the tank I don't think we put any gas in the tank maybe like river or something do you have a level 2 charger here right now we're just on a level 1 because we never use that much of it we plug it in overnight but that's in the long term plans to move towards the other end the state has some money for you we'll apply the line is on that well hey thank you so the next piece is an update on action related to the request from the Burlington can I just make two general things one is a statement and one is a question the statement I guess it's an ask I guess there are two requests I would love to see because I was thrilled to meet our new HR but I would love to have on our city website some kind of here are our employees where they work just following the salaries you know from one budget line to the next budget line it's just it's it raises questions like who's working for who I would love to have just that ability to go online and say oh I see this is where these people are so that's the one request the second had to management level just a chart who are the city employees I think we've been working on the flow chart so we can get that finished and posted up there I would appreciate that and the second request or question actually has to do with the legal because I saw the legal expenses go up is that because we have a new city attorney or does that have to do with something else that's the main reason for it some of that was offset by money that we're not spending on the outside attorney in the same line the rest of that savings isn't reflected in the general fund it's reflected in the enterprise fund because a lot of her work is with Tom D.P.H.R. with stormwater and that savings on legal costs on that side of the thing so we projected it would be pretty much offset and I think that's about where we're at on that one Megan and for dorset meadows where is that expense I don't see are we incurring legal expenses it's all in house that actually went down our legal labor our suits went down by $48,000 yeah so everything for outside council is in their line I'm not sure how much Andrew is utilizing the outside council at this point but for now Andrew I don't think we've seen a lot of the billing keep in mind outside billing for law firms can sometimes be two months behind too but so that's going to be another firm that's taking care of that I don't know our lines aren't project specific so I can get you that I'm just curious if it's under our legal costs or under legal labor suits costs yes so that would be legal labor and suits which is outside attorney money so I can have Andrew together so far what expenses we've had that are outside our internal attorney very good the IZ also didn't have anything under the city council and I know that we've given ourselves a limit but it's going to go past July 1st so is there a reason for that too I didn't know what to put in there Megan to be honest I I think as we look at it and determine what the cost might be I think my recommendation to the council earlier was to consider any dollars that we have that are as we get the audit at the next at the next regular meeting I think on the 23rd if there's that 60 or 80 thousand dollars in there there'll be surplus money I know there'll be surplus money in there we're still waiting for the draft of it as soon as we have it we'll get it to you but I guess my recommendation would be maybe consider holding that and using that for that purpose since it was an unbudgeted expense and I really didn't guess at a number for fiscal year 20 for that but that was my proposal thank you can you make that bigger go down to the right more more bigger keep going this is an aging community November they built they built us $1100 October this was not quite current yet so we're going to see more of what year in the component of December but there's October with $700 sorry September's 890 so compared to I mean I've got lots of history in this file but compared to prior we were thousands and thousands of dollars so this is a dramatic reduction in our stitzel bills okay thank you I just want to say these budgets and this and this express she doesn't come together naturally very nice job I know we put a lot of work into it this was a very clear presentation and I just think this was one of the best budget presentations I've had while on council so nice work thank you excellent thank you glad it was helpful thank the managers for all their work and Sue for putting it all together yeah I just felt that the management and maybe it's just I don't know but they all seem very relaxed and comfortable with the budget I did not feel compelled to say what have you given up it's a great group and we've had really good dialogue back and forth as we talk about the budget I think they're very respectful of understanding the council's position and have been very careful about coming forward with a proposal that was really this is what we need this is what we have to have I think they kind of looked at it from that standpoint and I mean when we pulled it together it was around that 3% so we knew we were kind of in the ballpark and really it was a matter of determining what has to be done this year in the CIP and what might be able to be done next year or what can be split like justins with the two bays between the two years so it was a matter of just kind of repositioning some of those projects that work but thank you thanks for your comment okay so let's go update Linda McGinnis is here current chair of the energy committee a couple of meetings ago or maybe the last meeting on December 17th the energy committee appeared before you to talk about the prior resolutions that have been passed by the council the need to be moving forward with a plan to comply with the expectations of those resolutions since that time Linda and I have met we've met with other committee members too to come up with a way to meet the expectations and the plan and the project list that they have laid out we've talked a little bit tonight in the budget process about where this is taking us for FY20 and in FY19 so one of the key objectives of the committee has been to hire an energy manager so we're in a position now to be able to say that we're going to that we've offered a 15 hour position to Lou Brzee who's a community member mechanical engineer has decades of experience in project management he's known by all the managers and by many members of the community and I think he's going to work well with the committee and with the staff we're looking at the opportunity to take roughly $90,000 of annual income from the solar ray on the landfill to invest to leverage into approximately $760 roughly $1,000 immediately which Lou then and the committee will have funding available right away to begin to take on projects so we'll do this very much the same way we've done it with the open space fund, the half cent and with the one cent for pennier paths a 10 year commitment of funding on the debt but the ability to immediately embark on energy savings, conservation and efficiency programs we will begin for during fiscal 20 and in preparation for the fiscal 21 budget to capture what the savings has been from the investments roll the savings or some large portion of the savings there's still a little bit of a discussion we need to have into a revolving project fund so as the $760 gets depleted we'll have a growing project fund from the savings that are generated again all consistent with the plan that the energy committee has laid out and and then that will be available on a perpetual basis for the continuation of these projects so we have brought on a person to replace Lou to do the laser Lou is ready to go pretty much if the council is on board with this plan we can try to spin this up in the next couple of weeks and have Lou's already doing some work in this regard but maybe instead of a March 1st deadline to have this off the ground we can have certainly a February 1st or something less earlier than that so that's the concept is Lou going to be replacing the street lights? Lou? Lou will be doing that work as long as he can just stand on his bicycle seat Lou won't be doing that Linda do you have any comments or thoughts about I just wanted to say I really really appreciate both how the council firmly supported this and how fast Kevin and his team were able to put together a proposal I do have one small question which is that we had talked about how to jump start the revolving fund is there going to be a way to jump start the revolving fund with any funding you had said that there were possibilities of coming either from the sustainable sustainability budget or from the store chip fund which I know are going to in this fiscal year hire whatever is left of the fiscal year for Lou I think there'll be a little bit in excess of what we're going to pay Lou available for that fund isn't there Tom? some of that will go into the fund revolving project fund as well Lou's not going to take up all that okay great that's the only question I have I don't know my trusty colleagues have anything to say we're super happy thank you it's a great investment for the city give you returns and returns and returns so we're really happy about that I really appreciate all the work your committee does I mean you have such a level of commitment and expertise on the committee it's really impressive and I think that has really helped push this along and gives me confidence that we really will you know begin to invest more I don't know what the right word is thought fully or intentionally and then reap the rewards and continue that because it's such an important thing and the payback is so clear to me but we often you know in healthcare it's like prevention exactly it's exactly the first thing cut yep so we really appreciate the thoughtfulness and the rapidity in which you responded to that so thank you I got the benefit of having Tom fill out along with Helen and Kevin the idea of the loan that you had shared with them could you share with the council that idea well I think Tom is the one who figured it all out he took our proposed idea and then ran with it so yeah I mean what I think is a conservative number for the landfill and I mean we had some months that were significantly more than we thought we were going to get we had other months like a January one I think where we had a little over a thousand dollars I don't think we saw that maybe it's October I think it was October that we saw the sun a few days last year was awful yeah that might have been it so we took a conservative number and just leveraged the 90,000 dollars to say what can we get based on principal and interest that we would project and it came out to about 760,000 dollars and this is income that we are sure we're going to have in a way to use it for really advancing some projects that we can invest in right away that will save us additional dollars for that we can to your point to reinvest in the community so it all made sense it requires the council's authorization for the loan but not voter approval other than the budget money that's guaranteed 90,000 a year from the solar reserve fund which was the idea from the get go was to say you have this money that you're going to be saving every year from the solar reserve fund invested in something that's going to give you even more money back to the city and that's exactly what you see together so that was that's what we hope happens and then at some point you could actually buy the solar project and save and have free electricity for the city so we'll cross that bridge when we get there but for now no and you can buy it in 10 years yeah well I'll still be here yeah exactly 10 years I probably won't I mean I'll be alive well that's that's what I mean we'll see it happen I actually got to see the police station be paid off that's pretty exciting for me I like how we're saving money right now on heat it is a little chilling news that's the efficiency right? exactly I'm heating my personal space right now Marcy's got a park on for you I like that I actually like it for your legs the the motion on the budget don't we well you'll need to approve the budget but on this piece as long as I get the consensus of the council to move forward right away in fiscal 19 you don't have to vote on that we'll go ahead and do it but the rest of it's been in 20 years are people pretty happy with that having loose them on maybe February 1st the money but we'll be back to you for as Tom said we have to get your authorization for the loan so we'll be back to you on that but go ahead with Lou starting up as soon as you can last week in January that's okay too thank you okay so the next item is consider and possibly approve the FY20 proposed budget I move to approve the FY20 proposed budget okay understanding that we still have the presentation on the enterprise general fund on the general fund okay so we are approving the general fund proposed budget because the enterprise is the separate and that we're not ready to hear that but that's a self-sustaining do you amend the motion or is it satisfactory as is is so you want to move approval of the FY20 proposed general fund budget I just put it out there I was hoping to have some input on where we are in the contract talks before we pass the budget but I just I wanted to know we're budgeting on something exactly so that's when if we could do that at the next meeting when we see the enterprise funds is there a reason why we need to approve it tonight or is that okay hold the motion and wait hold the motion until on the 14th you'll plug in a little executive if that's agreeable to everybody I would just like to have some I would like you to do it on the 14th because I will not be here on the 22nd I would like to vote on the budget yeah we have to and I'm going to be in a plane so I can if people are agreeable I don't care no I think that's fine good enough alright so then we'll move on to item 12 are there any reports on committee assignments what is the noise from what is the noise from good morning early Saturday morning I haven't seen that I've heard that I always figure it's their warrior weekends but I don't know for sure drill weekend this past weekend was it drill weekend that explains it probably yeah I don't know if you had an airport committee I didn't since the last time I reported okay other business is there any about other business no okay so we can adjourn and we'll see you next no tomorrow what time is that tomorrow 7 o'clock that'll last about an hour for us yeah that's not a formal meeting it is a warned meeting we're meeting agenda it's the planning commission agenda to listen to the speaker and to give any answer any questions to the interim zoning committees 50% not going to be there is that a problem you're 50% I might be only there I thought you were going to be half here alright so are we you're adjourned all in favor of adjournment bye we're all headed out the door I know what people get so eager we're in the 410