 So, welcome Mark and Molly, our newest select board member, and welcome to your first meeting. This is our third meeting in the newly renovated town hall. So, welcome. And we have on by Zoom, Katie, our recording person, Betsy, Karen, Bill, Mel, Gus, and Orca, but you're Orca. So, is that new here? No, that's for them to record everyone is speaking so that they can be put into the video later. Okay, so Katie, we don't need to report this. Public comment for items not on the agenda. Do we just have, do we have two folks that want to speak? I don't know how, do anyone? Yeah, I want to get there. Two folks that want to speak on public comment in the audience. What about on Zoom, anybody on Zoom on public comment? You got to turn your mic on, at least please answer yes or no. All set. Public comment. All right, so I'm assuming Bill and Rene and Betsy don't have a public comment. All right. Thank you, Denise. So, Doug gets seven and a half minutes, and Jan gets seven and a half minutes. Well, it's taken up so many times. So, I'm here. That was a warning for planning commission of what's coming in the next couple of months that I wanted to give you a highlight about. Planning commission has some authorization from the Select Board to operate planning commission to renew the designated village centers for East Calis-Semite Corner. We think we're going to reapply a new one for Advent because we want to change the boundary to include the admin community center, which is not again now. And then we will be applying for a designated village center for North Calis. And we will be submitting some of these requests for motions. I guess I'll put it that way. In the next video, probably for that. So that we can get John McCullough started out doing the paperwork. Now, as a result of the request to have a designated village center for North Calis, it meant that we had to do an amendment to our town plan through some tricky thing with the state. So, we moved, and in order to do that, we also have to do forest integrity to meet that 171. We are working on amendments to that plan. And what I want to kind of put in the hat is that the Select Board hopes to have our hearing on the town plan amendment on September 21st, which means the Select Board hearing will be roughly around the 10th. Dancing all of this as fast as we can so that everything can be finalized by the end of the year so that North Calis can apply for a designated village center and get the tax credits that they want to get. And that's the reason for the rush. And I, you know, it's one of those things that we have. Sounds great. Yeah. So, you'll give us a timeline for when the PC is going to hold their hearing. Do you have to? I don't have a graph. I think I sent it to you. Yeah, but I'm thinking of that. It's... That's the form that we have to fill out. There's no form. This is a thing that says... I thought there was something, some kind of a document that had the dates we have to do this and do that, or is that something? No, that was the gas chart relative to our dates from what we have to do to get the town plan. Right. I remember in some form that we have to fill out to show that we did this, this, and this. Yes, that comes in. That starts the process. Once we publish with a public hearing, the clock of the process starts. Okay, that's... We have to go within 15 days and then ask Barbara Butler to take care of that document. Okay. Because if we screw that up... Right. Well, that's what I'm talking about. Is that... Okay. I forget what you call it. It's sometimes about... Do you need to say something? Right. To approve this. Right. Okay. The clock starts ticking. Okay. Yeah, I just thank you for coming to tell us about this. And this feels to me like something where I would like to have a little more time... This is like other business. Well, on the agenda at a future time. Yes. Before the September dates get anywhere near to hear it again from you, ask a few more questions, maybe see something in writing. Not tonight, obviously. No, because this... Yeah, this was kind of a comment. Right. Heads up. Yeah. Would you want to see the draft in the update town plan at the point that we're ready to deliver it to the state and the central Vermont Regional, which is going to be the middle of August? Yeah, I think that would be great to get a head start on. Yeah. All right. Your time's up. That's time. I don't know anything about that. Your plan scares a lot of me. You know, I was on the planning board, I was on the zoning board a few years ago. You know, I... Why are you on the planning board? It scares a lot of me. I can't say what the hell I'm doing. The plan's already there, just a minute, for the bill to... I know what it's... I know what it's like. I know what I was on it. We tried to stay away from the planning people. What the... What are you going to do? Plan's already there. She's doing talk about minor amendments to recognize bill to center. I don't think I'm looking to... It's not broader than that. I guess why I'm here mainly to talk about the animals in the road and, you know... Horses. Horses. And make a corner. Yeah. To try to take them down here and throw them in. I got a rooster. I don't know what to say, but I think they understand something like... You guys are full of, you know... And, you know... I know farmers have a right. If you open that up, you'll open up the kennel office. Farmers have a right to farm. And, you know, I... You know, I've got... I've got cows. I've got cows. They don't give the road to us a lot. Yeah, that's not good. She doesn't help the road. Well, you're talking about... Horses being in the road, right? Cronically. You know, if you want to stay and stay for the meeting when we're talking about this, that would be great. Did you have something else you wanted to talk about besides the ordinance? I just don't want you to take up your time because this is a... We have on the agenda... We need your time on this. We have on the agenda, hopefully around quarter of eight, to look at adopting the ordinance. And we can amend the line if you can help us at that point. But then we have to do a new public hearing. So, you're seeing them. Yeah. We're trying to be really sensitive to what you're saying. Yeah. So this ordinance doesn't get back into the word. We tried to be really careful about how we crafted it, so that it isn't just the fire whose cow gets out once in a while, or the pig gets out once in a while. This is habitual. Okay, so don't waste my time now and talk about it later. Yeah. It's all bull crap. She can sue the neighbors. She can do this. Don't get the town involved in it. Did you have something... Hmm? Did you have something else? No. No? Not this one. I've got a lot to say. I've got a lot to say. But I'm not going to say it right now. Okay. Well, I'll say it about the roads and, you know... I can't. It's personal. Right? Personnel. Personnel. Personnel, yeah? Yeah. Okay. All right. Thank you. Thank you, John. Mm-hmm. Do we have any... Can you talk about road conditions, though? We have. We didn't use all our time to scale up any... No, I think, Gail, are you here for public comment or your per cut? I'm sorry. Per cut. Per cut. Yeah, okay. Yeah. Okay. Anybody else on Zoom just have a public comment? All right. All right. Additions and changes to the agenda. And we already wanted to welcome Mark and Paulie to the board. Thank you for your stepping up and willing to serve the town with all the many issues we deal with. Sandra, Treasurer, you had asked us to sign the... Sandra, are you here? I'm not sure. I am here. Okay. Thank you. There she is. Good to see you. So we... Good to see you. ...have a chance. We're going to sign the NEMRIC license software agreement on June 30th, when we met with the road crew, but we didn't have a forum. Tonight, we need to sign this document. Is this for another year, right? Yes. There are two sets of the... Two sets of the same document, both meeting signature. There's a user and user software license agreement. And then there is the software support agreement. So I would entertain a motion that we approve the end user software license agreement and the software support agreement for another year. Is there any second? And then we can discuss it. Second. Okay. Anybody have any questions or comments to ask Sandra about the license? Okay. Are you ready to vote? Okay. All those in favor, aye. Aye. Any opposed? Hearing none. All right. Very good. And then we have... Katie, can you call us the internal controls checklist please? Does everybody feel like we need one? Need what? Lights, something. Yeah. Niece, is this correct or should I open the PDF? Should I open the PDF because this one is... And this is something, this internal controls checklist is something we do every year. We are... We do a... Oh, it's purpose. Can you fix it? No, I'll do it. Okay. So every year we have an audit. Every month we have, you know, the annual audit by Solomon and Powers. Every month NEMRIC does a monthly audit. So we really just need... I'm sure everybody's looked at this. Right? Everybody looking at it? Yeah. Yeah. So it's kind of the same. Questions every year. Sandra has, fills it out every year. And there you have it. Is this a comment? I have a question. Sure. Sandra, of all of these questions, you know, various yes, noes down the columns and the questions are not constructed in such a way that I'm looking for all yeses or all noes. So my question is, is there any one of these, either a yes or a no, that is not considered a best practice? Let me just quickly look through. So like, for example, do you reconcile bank and ledger balances monthly? No. Makes me wonder, well, should we be? No, I do not. Numeric does. And that's the best practice. Okay. At someone other than the person writing the checks, the best practice is to have someone other than the person writing and signing the checks to reconcile the account and to manage the statements. Correct. So do you reconcile? So you're interpreting the you as literally the Sandra. Right. As the preparer, I'm signing it. So it's not on behalf of the town. Ed says it's not a great form. Yeah. It's not a great form. I think we've had this. So Numeric does it monthly. Okay. I think we've had some of these same conversations every year when we get this form. The form is really not. Is it literally, I didn't even go look it up. Sandra, do you happen to know if the form itself is in the statute and could we take a little bit of editorial liberties with it in the future? Like so that, you know, the best practice or is always a yes answer. Yeah. This is the form that is linked to the statute. But I don't know. But it's not worth it. Yeah. So, so I don't know. There may be a rule. There may be a rule. I can, I can, I didn't take the time to do the research. What I really wondered is, is there anything here that isn't the best practice, but if we had more staff or whatever it would, the answer would be different. Maybe that's an easier question to answer. Let me think about that. See the you. It goes back and forth this form down at the bottom. It asks if you, me are a participant in any business. Which does business with the town. It's, it's not a well drafted form. So. You, you get professionally audited. So, I don't think this is a very good assessment tool, but if a town is not independently audited on a regular basis, it is at least. A bit of a litmus test for the select board once a year. So the bottom line is, I don't think this is a very good assessment tool, but if a town is not independently audited on a regular basis, it is at least. A litmus test for the select board once a year. So the bottom line is because we are professionally audited regularly, this, this is a really, the form is really far afield from something that's going to be truly helpful to us. I would agree with that statement. I'll make the motion that we accept Sandra's report as evidenced on the controls checklist. Okay. I said accept. I think we want to say received. Okay. I said accept. All right. That we received. We acknowledge receipt. Yes. Second. Hi. And I wrote on my copy. Does anyone have one that we can circulate to sign? Let's just sign that one. Okay. Pass it around Mark. Okay. Our good old friend, our class. We've all been hearing about and learning about, and we've talked about a few times here about our, this is money from the federal government coming to towns, county government, even though the law doesn't have county government. And I've attended some webinars and done a bunch of reading on some of this art and stuff and it sounds like it's going to be, we're going to get a certain amount at the end of this fiscal year that we're going to get a certain amount the next fiscal year and then VLCT and our representatives in Washington, DC are trying to figure out because Vermont doesn't have county government. How are they going to allocate that money? Is it going to go to town or the only county government here in this course? So that's a yet to be known. The one thing that we do know and we have to do right away is to at least go in and request the funds. I've talked to staff at VLCT, Wendy Wilton, who's new to Nemerick and is going to be the ARPA guru in helping towns do the account, the management part of the use of that money. So tonight what we need to do is just agree that we're going to go in to this portal, request the money. If we decide we don't want this money because it's under the hassle, we can say never mind and send it back. But if we don't do this by July 15, we're out alive. Let's do it. So I'm going to brief suggest that if the board would please authorize myself and Sandra to go into the portal and make the request for the funds, we can figure out later how we want to spend it. We've got CV Fiber, I'm expecting East Calis Fire District to request some of the funds. We can use the funds to pay for Nemerick to do the overall accounting and everything and they said that they would do what their work is going to be whatever the town needs to administer the funds. And that's new news, right? Last time we talked about this, there wasn't necessarily anybody out there positioned to do what you just described. They said, okay, we'll do it. Right. And they are working hand in hand with VLCT. VLCT will be the ones determining, you know, no, you can't use ARPA funds to build that doghouse. But yes, you can use ARPA funds for this. The Nemerick will help us with data entry, whatever we want them to do. Maybe we could use it for a horse house. Well, okay, we'll go there. So they recommend, they mean VLCT, that we make a motion and they've got several different ones to choose from. There's one that's really easy that says, I move that we name to be the contact person for the Town of Calis CLRF Award from the U.S. Treasury. That will authorize myself and Sandra between the two of us figure out going into the portal to request the funds. That's all this will be, just to request the funds. No decisions on what they will be used for. We need to figure that out. Probably we're going to be doing this a lot. What are we going to use these funds for? Okay. Because, you know, you don't want to just give it to one and not another good project. So I think we need to see what other... And we don't even know yet exactly where to design this as part of exactly what we... We'll apply it for the maximum we're allowed to under whatever the rules are. What I do know is that I think it's 87,000 fiscal year. I think it's 87,000 next fiscal year. And, like I said, the county government piece hasn't been decided. Right. So I make a motion that we authorize Denise and Sandra working in tandem to represent us in applying for these ARPA funds. All those will say aye. Aye. Okay. That's all we need to do tonight on this. We will keep you updated with what's the next steps. We've already obviously talked to CB Fiber. When I get a request from EatsCal's Fire District, we'll talk about that. And, you know, what other projects in town do we use this for? And I'm not going to go into detail. This is not the time, but when and if we decide to allocate the money to CB Fiber, I'd like to have some conditions on that. And I suggest you all look at the BT digger today that is the Fiber now south down in Tunbridge. But anyway, they sub it out. CB Fiber, people aren't going to do it. They're going to hire a contractor like you used this cable. And those guys came to Tunbridge and they snip off the wire. They're just dropping into Farmer's Hayfields, this particular farmer. They got caught in the harvester and ground up and it wound up in their feed and now their cows are dying. And it's stainless. The magnets normally give your cattle to grab that. That metal doesn't work metal. So it's a disaster. So we want to make sure that the contractors are trained on not allowing any wire to be left behind. Yeah. Yeah. Well, you remember there was an MOU that David gave us. He sent it to Jim and he had some comments on it. But I think we really need to do some more investigation into this. And also, I think there is some money coming from the federal government. And I don't know whether that's part of what they're already getting, our state already has or if there's more. But they're getting a ton of money to do this broadband build out. But I just think it's, let me just push my thumb in a little bit. I think it's important based on the lesson we hopefully learned or the beating we took back when East Montpelier Cowell's Fire Department authorized a crane right over there. And then we got built or we got sued to reimbursed the company that was brought in to move the crane right over the bank for $220,000. And we wound up spending like 60 grand of legal cost offending against that. And because they're basically a proxy or a delegated authority, that was the argument. And to the extent that a CD fiber is putting cable into our town on our collective behalf. We are members of CD fiber. The same kind of thing can come up if, say, a company like Eustace Cable would start dumping debris over Doug's field and Doug's cattle, or his fields are destroyed because you can't harvest feed off of them. So anyway, so we need to really have our ducks in order on this now. Good point, Don. All right, Rick, can you all say something? Yeah, we might establish a basic criteria where if we looked at these two, they'd really use these dollars wisely so we could get back some of them. Right, yeah. So we should have some criteria how we would... Yeah, how we would... how we're going to review the projects. What's the overall need for the town? How does it... I think there's a lot of criteria we can come up with to make it fair. Yeah, yeah. All right. If you're ready to move on, I'm going to go sit over there because we're going to talk about BCDP. And I will also retrieve myself a member of it. Katie. Awesome. In his room for Jan to come and sit here as the ECCT rep. Katie, did everyone have the BCDP file? Call that place? Yep. Thanks, Katie. Is there more of a line on that? You got your head. That's really the important part. That's buzz. The later you do it, the better the buzzes are. That's true. So, John and Rick, we're the board right now. We're the forum. So, the East Calus Community Trust folks approached us and asked for our support in applying for an enhancement grant. Is that reasonable language? An enhancement to the grant, to the already received grant in the amount of $50,000 because of the escalation of building materials since we applied for it and were awarded a grant back in the spring. So, you guys both remember, we supported a grant request that was one and the number is here somewhere. We signed a resolution. Yep. There's a lot of numbers in it. I'm not seeing one. Yeah. Yes. So, the request is that we authorize and sign the support of this letter of support. It will be mailed to the Vermont Community Development Program with a letter from Liz Curry, who's a consultant and a list of project completions to date, which I did not print out and bring with me. Anything you add? You have things to... Basically, that's the request for tonight is to occur to the enhancement to add on to $50,000 to the existing BCDP grant that we have. So, you're going to go from $383,000 you might as well go for support to $433,000, right? And just to say, there's the number, $383,000. This is state grant money that's in a pot for these kinds of grants all federal... But it's not town money. It's us applying for a pot of money that's already authorized and somebody's going to get this money. The ECCT is sub-recipient but the town is the organization that is monitoring all of the money that goes in and out and the money is coming from the Fed. Right. Yeah, my point. Yeah, I wanted you to send a score. It's not town. It's not local tax... It's not local tax money. Questions? No. Okay. Anybody up on the... Let me put my glasses on. Can you see any questions? No hands raised. Okay. I think we're ready to accept a motion to authorize our signatures on this letter of support for the enhancement. So moved. Second. Second. All in favor, please say aye. Opposed? Okay. Can I just make one comment about that? Absolutely. Okay. Liz reminded me that we're asking for 50. BCDP might not have all that money. We may get less. That's not to indicate that they made it for BCDP or not in support of us. Because not of this organization. They're kind of... They may be running other funds. The other thing is Liz, we will be coming back to the board. I don't know when exactly, but we're going to be making a checklist for Sandra, who's going to have to bear grunt with the organizational skills of moving the money back and forth. She's also going to provide a list of things for the grant administrator this year and here, that we are going to have to have certain things done by the town by October 1st in order to make sure we get this money. And so I think I'm just... Such as by the town? Well, we have to have Jim Barrett look at this and do a reference to it. We have to have certain things that Sharon has to do, making sure that the policies that you agreed to in January are actually inactive and put into place in the town. So if somebody goes on to our website, they see that we have an entire whatever whatever. Right. And we said at the time that we would see if we got the grant. So let me make a note of that. Right. All the next steps. So Liz will be coming before you with a checklist for both Sandra and Sharon in order to get that up. And I think, you know, just be aware. We'll be back. So last time, the whole grant application process, I think it's probably going to be similar for what we just authorized Denise and Sandra to do. It's a lot of go in, sign this, fill this form out, say yes, submit, hit a button, wait for something else to happen, then go in and do something. It's a process in the guts of the state grant application. So I'm assuming there's still some more. But right now making sure the policies are loaded on the website is what I'm going to write down. Then we've already passed them. We did that back in the winter. Okay. Okay. All right. Anything else on this guy? Thanks, Jan. Thank you, Jan. Thank you, Denise and Mark. We want our store back. Yes, we do. Okay. Thank you. That'd be cool. Yeah. Thank you. I wrote a commission on it. You can send me anything that you have for the agenda items. So I'm just going to do a group cut. If you want to, I can alter my chair. I just don't like to have my back. I can't hear myself. Oh, you might want it to be closer. It's kind of an echo. Yeah, it's very echo-y. You got a second one. Yeah, we do. Anybody has a nice little group cut? Did Jeff just come on in? We should have some nice moles clips. Oh, Ross. Someone should tell them. Nice. Yeah. Did you tell, did you announce that we have committed to Jeff? They're very valuable. Tell Jeff. Tell the camera. Oh, Jeff. Jeff, we're done with the BCDP. And we approved it. And it's approved. Okay. Hi, Jeff. Call up the curb cut application please. So Gail has filed, submitted another curb cut application. And I have it right at my fingertips. Here it is. It is curb cut application. Bring it. 2021-05. You're already misbehaving when it's first meeting. Knock it off. Well, we get a break. We get a break. We get a break. We get a break. We get a break. We get a break. We get a break. We get a break. We get a break. Knock it off. Well, we get a break. I'll get you to your question. Is it important to get an answer? Okay. He totally knows. He's fine without an answer. No way. You want to know where the bathrooms are? They're over there. Okay. Okay. So this is another curb cut on your property. This one is off of Singleton Road. So how many blocks have you created overall? Overall. You have your house, and then I know we did cities and we did another one recently and now we have this, right? Is that four? It's five. Okay. No. No. No, it's not five. It's four. Four new blocks. Pardon me? Your house remains. It becomes a lot. Your house is one. But I haven't done anything with that. No, you haven't. So it's your house. It's one block originally, right? Yes. That's your house. And then if you create a lot on that, that's two blocks, right? Because it's your house and a new block. It's two blocks. That's how it works. And then if I take my place, I divide it into two blocks. My house and then a lot across the road. That's how it works. Wait a minute. This is kind of getting like this. Okay. Shall I start from the very beginning, 12 years ago? Yes. Okay. I subdivided the 13 acres on an outflow in which there are three parts. Is 13 acres the total amount of property that you own? I'm sorry? No. That shows 248. Oh, okay. Sorry, go ahead. I just didn't know how many. But bear with me, okay? I had 13 acres. The original one I sold 12 years ago belongs to Matt Finney. And about four years ago, I sold the second one to Cleve Fish, which is the one that went towards that amount. And that leaves the third one in the middle. But hold that thought. Recently, I had a process of selling seven acres south of my house. And I've been working with this with the Sonia administration, with the surveyors, and the fact that it's recorded. So seven acres and the 4.25 is being combined. Oh, one more. So I'm... So that's three. And I wonder if this is what I'm really asking for will be the fourth. And so I'm aware when we get to that point that most likely that's what happened with the D.R.P. But what I'm just asking for right now is the curb cut. I'm trying to help the people that are buying it, okay? And just so you know, there's somebody that's born raising calluses, moving back to callus. Right? Yeah, I like that. Like you. Like you. Well, a little bit different. But does that answer your question? I think so. So you've got a total now. This time you've got a curb cut right now. We're not ready to talk about... Okay. This makes curb cut number four. Right? Now, it'll be four. It'll be four. It'll be a lot in the middle, which means lean. And then it'll be four. But didn't we just approve a curb cut? Yes. I don't know about that. I just don't know what the name is. I can't remember what the name was. About that curb cut, because he's purchasing that lot and the adjacent lot, and has been considered one. Correct. Okay. All right. Board members, do you have questions? I have questions. And what I'm asking myself is, do my questions really matter? Right. We're looking at the curb cut. Right. All we do is approve the curb cut. It's up to the CA, DRV, for anything else. So just with the... I'm going to... If I'm yelling, I apologize. I want to make sure that you can hear me, Gail. I'm confused now. We had a curb cut for Glee, a curb cut for Pat, and then we recently approved one in the middle. Correct. But if that curb cut in the middle is the one that's going to provide access to what is now a combined lot, what are we doing tonight? We're doing yet another one. So it has nothing to do with the combined. Okay. So as I say, that's probably with the surveying company... That's between you and the purchaser. That's not our issue. You're just making a lot of things. Right? That's right. On a different spot, that has nothing to do with that combined. And it's totally separate. This is a brand new product. Okay. We need to just focus on curb cuts. Right. So Alfred, have you been out there to check it out? Yes. Okay. And do you have that form with me? So tell me what conditions, if any... Well, hang on, before we get there, I want to hear Alfred say affirmatively that it meets all of our standards. Well, I think that's what we're asking. Oh, I thought you were going to go to where the conditions. He's going to tell us what... Okay. What that needs to do. Well, one thing that I noticed was I'm clear in my mind whether it meets our standard or not. Our standard requires that we aren't at the site distance. Right. However, it's 120 feet from the proposed curb cut to an intersection. So, is there an intersection? Is it an intersection? I mean, to me, if it's an intersection, that's going to slow people down. That's a stopping point for the traffic that's going to enter that. If you look beyond that intersection, you've got plenty of distance. So, the intersection I'm talking about is Leonard Road. Is Leonard Road the classic? So, the curb cut is here, to Harry House. It's 120 feet to Leonard Road, but site distance continues beyond that intersection, clear up, out of my book. What is the standard for intersections? Well, I haven't looked that up. That's the one thing I didn't look up, but right now it's 120 feet from the proposed curb cut to the first intersection, which is Leonard Road. Well, I can't remember. The site distance goes beyond. So, does that intersection interfere with that standard that we have, that 300 feet? But you can see 300 feet anyway. You just have to see through the intersection. Right. And it's naturally conceived beyond that intersection. It's perfectly clear. So, the other direction is my intersection. That's exactly what it is. John, excuse me. Can you see me? Let me shoot at you. I have my papers. For going from the curb cut, headed towards your get direction, you just want to be there. So, that's perfectly clear. Katie, you're not the only car we have to get out of here. So, you know that where the woods ends, this is 300 feet. I don't think we have this document in this folder. I've started my email also. The question is, can it be improved on that lot fix or not, or where that is? That's really the question. You tend not to deny people access to the land if it stops. So, that would be my question. Is there a way to reasonably improve the site distance? I think that's a good question. I think it's totally safe. Particularly because of those intersections. People are going to stop at those intersections. It's almost a stop. Are there stop signs at those intersections? Yes. It's a yield sign. On the 2,000 out of that road. That road is steep. But, where, I don't remember, where is Leonard Road in approximation to Fowler coming in? Is it directly across? It's not. Right. That intersection. It's almost quite offset. So, to me, I don't, there is no stop sign at Leonard Road. So, to me, Leonard Road isn't really an intersection for traffic from Singleton to Adamant. So, are there three? It's a town of 5-3 road. But, it's not one where somebody coming from John's house is going to stop at Adamant co-op. No. It's no different in this intersection here. In terms of the physical intersection, in terms of the level of traffic, it's different scales. When you use this Leonard Road, there's a large traffic. People, myself, first of all, and I think it's very cautious when they come out of my place and they stop at the Singleton Road. Absolutely. But the new curb cut, is it off from Leonard Road or off from Adamant or Singleton? Right. So, forget about Leonard Road. Is there 300 feet line of sight both ways coming onto Singleton to Singleton and then Singleton into Adamant? There's 300 feet both ways. There's just an intersection in between that 300 feet and within that 300 feet. We're not making any argument that the intersection is somehow boosting the line of sight that doesn't meet or piling it on and saying plus that, there's this Leonard Road thing that maybe people would stop at. But, if we didn't have Leonard Road, we still have 300 feet either way, no problem. All right. Well, I have to get there in my own way. So... So, more than that, it needs a cauldron. 15 inch cauldron. 15 inch cauldron. That's why I can be noted that it needs a cauldron. That's one thing I mean. That's what we do. There's not really a great ditch there but as soon as you put a driveway in it's large. I'm already done. Okay. So, are we saying it meets the V71 standard time because there is, in fact, this 300 foot sight distance that we just talked about? Yes. All right. That's quite fast. There is no intersection evaluation or standard as far as you know in V71. There is one. What do they say about intersection? I don't remember. I just remember there is one. We need to know that. That's a function. Well, we're asking we review V71 standards. Right. Is there an intersection criteria? Rick, could you investigate that? When I made it, probably a year ago, Rick, I did a draft form to literally go through every standard. Do you guys remember that? I can send that to you. Maybe it's time to actually adopt that. And then, Alfred, do you remember this? It was kind of set up so that you say yes, yes, yes, yes. And then we have that in our record. No, I made one. I made one. I can find it again. Yeah, I don't want to dig that back out. I think, Rick, if you can I'll send it to you, Rick. And you can put your eyes on it. Just pick that out and we'll have to postpone it until July 26th. So that's from class 3. That's a class 3, right? Why? I'm not... Because we need to check the V71 standards for intersections. Oh, we need the sight line. It's not V71. So if I need to make changes are the changes going to be made by the next meeting? Well, I'm trying to see if I can pull up the V71 standards right now. We'll see if there's any reception required. I don't know if you're going to be able to do it. Commercial drive standards for residential. Can we go on with another item and then come back to this while he's looking? I thought this would already be done by the family at this meeting. Well, so yeah, let's go back to the line of questioning. I asked Alfred, do we have line of sight? He said yes, both directions. And I asked Alfred, are there any other standards regarding intersections? He said he didn't know. So if he said no, then we'd be done. If he said yes and I reviewed it and it meets it, then we'd be done. But when someone says, I don't know, I still need to look at that, but I'm going to look at it right here and then Alfred can look at it and maybe we can still resolve it. So let's see if we can do that. All right, so let's... Well, John's looking that up. I don't think it talks about this. Well, John's looking that up. Katie, can you call up the dog domestic animal ordinance please? Go. So, there was a committee that met, I think we met twice. And they came up with the ordinance. It's been reviewed twice by the town's attorney. Some tiny modifications after that review, this was the last review. And you all have had this document to review for a while. So I'm hoping that tonight we can do the process on the last page that talks about adoption history. Agenda item at regular select board meeting held on Monday, July 12th. This gets the clock to ticking for the for the adoption process. So I'm hoping that everybody's looked at it, everybody's good with it. There aren't any chanted here or anything from the select board members about potential changes. Well, I missed a part where I was supposed to ask for changes. I do have, I want to hear, I have some questions, maybe. Clarifications, Denise. So, Katie, thank you. It's around the penalties. And I'm picking up on on, I think it was our last meeting you said that the enforcement officer is the animal control officer, correct? It can be the animal control officer. It can be the constable. Okay. You. Okay. Oh, that's right. Yeah. So, and it can be any of us all at the same time. It's not like one person. It's, if you wear this hat, then you are an enforcement officer. Is that correct? I don't know what you're at. I don't understand what you're asking. If you are the animal control officer, you are an enforcement officer. If you are a select board member, you are an enforcement officer. Could, say, say a little more about then, does it. You have to be designated. Okay. If you're designated as an animal control officer. But it could be more than one person. Yeah, right. I mean, we have two animal control officers. Right. And we could have. We don't. Okay. Hey, guys. Can you guys go outside, maybe? Thank you. So, okay. So an enforcement officer is authorized to recover in the following amounts. So, so what I, can get a clear grasp of is how clear, how clear is it that we do not, I'm going to say my view. So this is a we that maybe is just sharing. We don't want to be finding people $160 or $100 because they waived the civil charges because chickens are in the road. So, so how can we, as we pass this ordinance to address habitual repeat big problems with very dangerous situations, also within a clear table. We, we, that's a big question. The group talked about it several times and they asked Jim about it and the enforcement officer always has discretion. So, so some of it, you know, is so my cow gets out you know, every other month and I go and get it and bring it back in and put it back in. My cow gets out every day and is in the middle of the road and cars can't get by. It's going on my neighbor's yard, engineering her daisies. That's different than the occasional, like when John's cows got out today. So, there is a lot of, there is discretion and we talked about that and there's no good way in working through this to put this in here other than you know that the animal control officer doesn't really want to do this to find anybody. So, when you've got a situation that we've had time and time again you know, we have to do something about it because it's a danger to the general public. I get that. I do get that. I wonder if an animal any of any person who is appointed as an enforcement officer if somebody calls and complains about the chickens in the road, is that animal enforcement officer going to be comfortable saying even though the town ordinance says I can go down the road and find $160 and they can wait for 100 are people going to, is the enforcement officer going to feel empowered and comfortable saying yeah, I'm not doing that for chickens in the road. I think that we have to give them that we have to have that conversation that you know, this isn't just to be done willy-nilly at the drop of a hat. This is when it's a serious matter like in big corner and I can see Doug shaking his head at Sharon so obviously they've talked about this for the medication. I don't agree with any of this. He doesn't agree with any of it and I let him know yeah, I did let Doug know that this was going to be on the agenda tonight. Yeah, I don't have a problem with the ordinance. I will be I will be really unhappy with where we've landed if we're finding people because the chickens are in the road. That's good. And if that happens, and I don't think that will happen because the two animal control officers were involved in this discussion and they don't want to be doing that. This has to be approved by motion. Yes. So what if the motion which we'll show in a minute says whereas we are concerned with repeated evaluations by large households and and want to have this talented tool to do something about that kind of a situation as opposed to occasional ones, comma we are proposing this work. And we did talk a lot about this discretion and how do you write that in to this. It's almost impossible you know, does it happen five times and you give them a fine? Does it happen 25 times and you give a fine? And it's just impossible to really There is, there are situations where when you have a fine that's too high it's too big a stick and you're not willing to use it even when discretion tells them they want to. I don't think 100 bucks is that. In other words, they have discretion to either prosecute or not and they just won't in minor cases in major cases. I don't think the 100 dollars is too high. I want to let the board finish talking before I call them. Did you consider something like an enforcement officer is authorized but not required? Did you guys like go down all those rabbit holes? And there's just really no good way to murder. And if we have an animal control officer constable that's out of control then that's when we have to. I can be okay with that because I know we have to make a place to start and I know Kate is going to do an excellent job writing in. We're not going to be finding people for chickens in the road. We like chickens in the road. I agree. Chickens in the road are different than some of these horses that are kicking people and eating people's gardens. But the poultry is in here so it covers the whole gamut. And that's fine just by the nature of the statute that talks about dogs. So I guess Doug and Scott what are you going to do? I'm going to do the health reason. And this is Omar. This is town of cows. And you're talking about controlling chickens and cows and horses. What about people walking dogs? What about people riding in the road in the bus that comes to come around and there's three people in the road? I've got people telling me that too today. That's stupid. If you open up a can of worms that don't do what they should be doing. Try to run this whole dam down. Let's go. We have a right to farm and my cows never, hardly ever get out or want somebody to. You take Franks down there. They got chickens in the road all the time. I'm going to get some gaining in for the, you know what? Because they slow down traffic. When you select one, you won't do a damn thing about it. And getting ends also eat a lot of tips. Huh? Getting ends also eat a lot of tips and send them my way. I'm going to put them in the road. Put them in the road by my house. I'm going to have to keep me a quarter every day. Just let this go. That's a little bit of a muster over here. She's pretty close to the border. Maybe we could just push her over the border. That would be nice. She's right on the river too by the way. Yeah. Right? So I think you're talking nonsense. The whole thing is nonsense. This is the way it should be. People, when I put my gals across the road the last time, you know, how the traffic, people drive up to me and they say, this is beautiful. This is beautiful. You make my day. I see those nice gals across the road. It is nice to see. So, leave it alone. Get out. Okay. Thank you. John. So do you have any suggestions, alternative ideas? Or how we can deal with the problem in Colorado? What's the problem? What's the problem? That's all I know what the big problem is. What's the problem? They need to guard it. They don't get out. Sue it. They don't get out. Sue it. Let's say we need a legal basis to take the court. So we're trying to construct a legal basis. So if you can come up with improvements to that language that doesn't limit your cause concerns for you to deal with this. I don't know. We've been dealing with this for two to three years. You know what? But it's taking us a long time to come up with the right language. So that's what we're in for. I talk to people around and people do not like it. I think there's one right here. There's seven people in the staff. I'm going to leave it alone. I think we should get rid of all the cattle in the town. Seven. Just for the record Charlotte Hanna was part of this working group and worked on the ordinance. Sharon? Yeah, I mean Doug I agree with you right up to the point where we don't need the ordinance. You and I have had this conversation lots of times about how we deal with animals. We're on the same page. I'm going to say everybody likes to see the cows crossing the road. I don't care if the cows are in the road and they're not just crossing the road. We all feel that way. We have a problem we have to solve. My question is if we pass this ordinance and we are able somehow through having the ordinance or through some other something happens in life in the world solve the problem we can always rescind the ordinance because we decide we don't need it anymore. Right and that's an option. Right now if one of the neighbors has been damaged her dog almost died because the horse kicked it in the face and a bunch of other issues with these animals being in the road if somebody hits this woman's horse and kills the driver of the car and kills the horse is that it? I have the same thing happen to me where soon the guy so the neighbors that they wanted to go to Superior Court if we don't have an ordinance they have no ground to stand on to sue anybody for their cow, cow vain of the road in this town cows on the right of the road I put that one in, cows on the right of the road Okay Scott, did you have some comments? Yes That's going to be some work I'm going to go through the project It's a natural It's a natural It's like spring Every spring the horses get up and I go get it and bring it back in and it's spring Next thing you're going to be banning black flies It's just a normal That's confidential You're not supposed to know that Horses Those horses are not the problem It's an individual who's the problem That's true But we can't do anything What are we going to do? You know she needs help Scott, what do you want us to do? I want you to forget this No, what do you want us to do? I want you to help power the source of the problem It is the same to keep policy for one person and to make horse policy for and he will be who needs help It's nuts We've been doing it I work with a person with a father I stable those horses on my farm two seasons or a season and a half and it This is not This is not for one person It is for many people but they're a bit violent I'm violent every year We don't want to do this We want horses back in Don't make me pay $100 You try to get the horses back in You don't say It's a difference Me and Doug and everybody who's got your house You're dealing, you're making policy for one person But Scott, we can't You cannot make policy for someone who might have some mental health You go back to the town We have checked all of this out There's nothing You miss You miss It's somebody who needs your compassion and we've done that We've tried everything We've worked with your father for three years Don't talk to her dad Don't talk to her dad Her dad says there's nothing I can do She doesn't listen to me She'll have disorders But I think it shows a huge lack of imagination From all of you people You're supposed to have your baby around you Yeah, no, I am And you've heard this from Charlotte Charlotte was on the committee and everything I've said she would be saying it She did not say it like that And she She said I agreed She sent me an email I had a policy But I see where we need it When the situation is resolved or we get a different animal control officer can we rescind it That's what she said After the overwhelming play You're lack of imagination She's got mental health Mental health issues are not something the select board does We have to think about other people involved No, I'm trying to represent the town There's a lot of people There's more people We're getting blasted to do something because of this recurring problem that is going to keep recurring And it is a risk And so we are negligent if we don't try to kill it And we are very, very none of us want to do this My neighbor is causing my yard all the time That is part of living We could make a clarification Let me talk about the prohibition The owner of livestock shall not allow permit or suffer such a livestock to run at large in the town of Cowles We could add a sentence that says Let me finish We could add a second sentence A clarifying sentence that says Owners that make a diligent effort to impound their livestock to having allowed them to run free So there's a difference You have a fence that's considered making a diligent effort If you don't have a fence and you just let them run free because Mother Nature told you to So we could clarify that So it doesn't apply to Doug or you In terms of those In mind get out every spring too They plugged up at Finney's yard One of my greatest fears and it has been for years with this situation is that somebody driving a car comes around the corner hits that horse kills the car kills the horse and then the town has not done anything to try to help control this situation Just listen to all the things you've done to try to control this situation You've told me all the things you've done All the things you've done to work with this one person And it didn't work Then you've done everything you need to do No we don't We need to be able to impound the horses No we knew or should have known that we should pass the horses If the horses If my cattle If I let my cattle run free all over town You don't do that If I did But no Not for that If I did and I didn't care and I didn't care the town needs to have a mechanism to grab those cattle and impound them and either force me to put a fence up That may be the town That's a fucking insult Excuse my French You know Scott I know where you're from too I guess I'll need to Alright everybody Alright enough We're going to take We're going to take a five minute recess Everybody go out and get some fresh air Five minutes So what one person thinks is not habitual Somebody else might Somebody else might think that the cows got out five times and that's too many And somebody else would be say 25 times I guess my view of this ordinance is despite it's very clear it's pretty clear guidance to an animal controlled person It says to them that there's a number of hurdles they have to go through One is they have to determine that it's an habitual problem Number two they have to it requires that they ask a person to construct whatever fencing is necessary to contain the animal if there's already a fence if they discover that there's already a reasonable effort being made to control the animal then they don't do anything it's only when they determine that there isn't reasonable effort to control them and then they have to ask them to install it if they install it and that's fine it's only to someone that creates the problem eventually doesn't install doesn't make the efforts necessary to contain the animal then they can be charged can you because Doug has joined us again would you what you just said was really helpful and can we pull that up again so we can actually look Mark would you walk us down through all of those steps you just underscored of what has to happen before the only problem is I this is so far away I can't see it but in the future I'll print these things out but the way that ordinance works is you know obviously the prohibition as is often the case with these ordinances is relatively wide broad but then what has to happen is if there's a problem if there's a problem then you can give let's say there's an animal running around and the owner doesn't if the owner takes the animal in then there's no problem it's only when the animal is running around so they get a bunch of complaints the animal is running around then they have to they say ok I'm going to take the animal like you did somebody says I'm going to take the animal just for everybody's safety somewhere and put it there to the owner if they can figure out who it is you have to fix whatever fence it is or whatever so that it's contained and the owner has the right to do that and then there's no fines if the owner doesn't then that's called satisfactory completion and then they return to the owner if the owner doesn't do it you know the thing is running around and there is no effort by the owner to contain it or fix the fence or do whatever is necessary then they can say ok we're going to penalize the penalty so here's a real case in point I bought some cattle a decade ago and they released them into really good 5 wire by tensile fence area up on Robinson Hill and these things blasted through that fence took me 3 weeks to catch them and we caught them by literally after it was like catching a a fisher or something these things were like wild I wish I had never bought them but I caught them but I was making a diligent effort and as long as I made an effort even though they still ran around correct it's only when someone doesn't make an effort I mean I had, we woke up one day and found 2 cattle in the back of our yard everybody's calling around them we found out it was sand and brook and they you know it's like you said when a cow wants to go somewhere they go and so they approve their fence you know and finally one of them and they're held to catch so I think that the ordinance is pretty clear it works as someone has to be sound care derelict and then even then the animal control officer has to give them 48 hours notice and say what are you going to do and if they're out there fixing things that ends it right exactly good so the only thing the only thing again I mean people let their chickens run that's the whole point is their free range I just want to say out loud I hope we're still okay with that yeah I don't think so why don't we say this does not include poultry it does well why don't we say this does not include poultry and that's not any shit it does large animals so you know when I bought my 5 years ago the anxiety I was being just alone I'm sorry I am still in your way I'm sorry I'm sorry they got that red house down there tonight my couch is down there and there's a lot of someone that says you have to power line is yours and the other part is there and you have to take care of your line first we were my high attorney they were smiling so they decided they're responsible for the fence on their side you know they stand on your side and you and I talk about this is yours and this is mine that's a property line property line fence you've got to be responsible for that even though you don't have a cow or a calf or chicken you've got to be responsible for that and I said something in the month it's a lot you have to be responsible for keeping your fence so if you've got a nice house up on Eastville and the cows get out there you've got fence line you've got to keep your fence up to keep the cows out so we can take out we can take out poultry yeah and you had some good news poultry is coming up so you're all set with our baby heads I suggest a second sentence to clarify and eliminate the concerns Katie are you getting this and eliminate the stated concerns but it seems like some people do not listen I wonder what prohibition so the prohibition says the owner of livestock shall not allow permit or suffer such livestock or rum at large in the town of Calis repented but then we had a second what did you say you said you said you said you said something like allow the aforementioned shall not improve livestock owners who pursue with diligence the containment of a livestock owner who takes affirmative action to affirmative action it might not be right it takes action to yeah it takes action to remedy the at large condition so what it is prohibition this prohibition takes your shall not include um um situations where the owner of the livestock has taken prudent measures to contain the animal right responsibility you want to read that please you can read that I'm hearing what you're saying but I'm lost as to where we are I could tape while you're talking but I'm just lost where in this we are under prohibition Katie paragraph number three prohibition and so there's a first sentence that defines what's prohibited and then we're going to add past the period at the end of that sentence a new sentence that says Mark's going to reconstruct it for us this prohibition shall not include situations where the owner of the livestock has taken reasonable measures to contain the animal contain or yeah that works and then how do you define period reasonable is that left out that's that's that's a legal a lot of laws have that so that would be after the discretion of the animal control officer guidance and discretion okay no no I think there's a law that's saying you uh horses have the right of way that's different that's different well I wasn't in the road but they're not under control a horse under control well yeah if you're riding a horse he has the right of way if you're you know when I was a kid it was 55 and now there's none and now you guys want it this is a rural town and I hate to cut out flowers makes me give that I don't I think you're talking about flowers there's nothing we can do about crazy oh I know there's crazy in town there's one behind it Doug we're doing we're doing the best we can and welcome to welcome to the conversation we've been having it was not it wasn't this energetic but we've had very similar conversations with people who have a very different point of view we've said several times if we're able to solve the problem then we can rescind it we can rescind it we have delayed this we're going to have to we already had to stand up a bit before we took our break I'm sorry I didn't see them I think it sort of was dressed John you were talking about if someone has to be paid that work at that time I think we would just that's a part of it alright so we need to I think we need to make a motion to make those changes take out poultry and that sentence and we're going to have to take this up again I think at our next meeting because of the changes you can amend it you can amend it materially amend it and you can this is what discussion is about okay so it's clarification that's good alright so is there a motion to approve the ordinance to regulate livestock running at large with the clarification as amended or as discussed so move okay is there a second alright any further discussion by the board alright are you ready to vote those in favor can say aye any opposed hearing none the clock starts ticking okay great so let's move on to going back to the curb cut Doug thanks for coming thank you you want to yeah we already talked okay so what's the scoop so there is a chart that talks about site distance and the the b what is this b71 b52 sounds like a rock group hesitate there's a site distance chart and the first column has a speed 25 30 30 by 40 so on 65 and then there's a second column that talks about minimum stopping site distance and it has stopping site distance is allocated based on each speed line to each speed line and then it says minimum intersection site distance so we have a 35 mile an hour speed limit which by the way I think it's way too fast is that much there really not good and so the minimum site stopping the minimum site distance is 250 feet from the intersection there's more than that site stopping distance and the intersection site distance you can see it I mean the site distance there is really good the only the only problem is if you go north but it's well beyond 300 feet says Alfred there's a bend actually right when you come out of the woods and you got to go slow going north and south there because all of a sudden you're upon people it's both a function of the tree cut coverage and the bend but this is beyond that so it meets the B71 standards that's how I like to do it you want a 15 inch color 15 inch color so would somebody like to make them a little so Alfred reviewed this with me so now Alfred agrees with that so I'll make a motion to accept that current kind subject to those conditions subject to conditions second second all right all those in favor please say hi thank you for the communication is that it for me it is for you yeah all right tell them all you see thank you oh yeah I hope people don't join us if everybody's had their vaccine if you don't join us thank you do you um do you want to try to look through your audience or what um yeah you can do that I'll let me so she can pick it up I asked whoever is on the friends that was able to join us tonight to join us so we anticipate that there may be questions related to some of the other um I thought he would I guess he changed his mind I don't think Scott would make a play on people's personalities I think he was talking about the difference to a geographic location between a country farm on a dirt road versus he said no he said most of New York and it shows ignorance because where I grew up it was way more rural than here and I worked on a few small towns when I was 19 but you can't it was more about him not disagreeing with being this person like I mean we know Scott forever just like that Katie did you pull this up isn't that it yes can you see it would you please collapse the sidebar that's a good question it's the little triangle that's pointed to the sidebar about the middle I think I've just lost it hang on a second or I can pull it up here okay click if you want to pull it up to be reviewing it looks really long that might be great if you're willing so while you're doing that clip Betsy are you wanting to talk to us about something or are you just listening Betsy? I'm just listening I haven't listened for a while I like to be nice to listen so it seems first of all I want to thank you guys for putting so much effort you're working to the stock in my view you really I love working to it it shows you're going to give us a final review you're going to be like that's a drama or something so let's see if this is so two things I was trying to accomplish here one to really formalize previously this was not referred to as a policy it was called guidelines for use of the callous town hall and it suited the purpose back then considering where the hall was at at that point in time but since then as everyone knows the town has invested a lot of time and money into bringing us to where we are now and it seemed that we really needed to develop a very fleshed out policy so that we could protect our investment going forward and that was part of the genesis for this document the second part of that was I was on the select board at the time and the select board had started discussing perhaps time to review all of the town's policies and see if they still worked if they needed updating if they used to be scrapped because they're no longer applicable and I thought wouldn't it be nice if we had a template that we could use to capture these policies and have consistency across all of our town policy documents as well as being able to implement a ref control mechanism that would allow you to look at a master list of all the town's policies and see when and how often they're supposed to be reviewed and list the most current relevant so each of the policy documents would have a unique rev that's onto it so that's what got us to this document so I will just kind of go through I don't think I need to read it verbatim perhaps when we get to the actual policy section but each of these if the select word opted to go forward with this template each of the policies would have these main sections as you see in the table of contents but not necessarily every policy is going to be as involved in this one so you don't necessarily have to have a table of contents the template would indicate that the policy could be a simple and paragraph thing so in the history of the hall how it was constructed and how it came to be definitely get a mouse guys yeah it's finicky it's a really good policy you should just pass it over we'll be back up here in a moment it's finicky I'm happy to put it up on the screen if that's easier we're good we're getting there let me see if I can share it with everyone what did you do that for it's being miserable oh man I hate this computer okay I have a backup okay do you like hard toppings you can't just get that edge up top in the corner we did that with the zoom session oh we did because of the finicky keyboard keyboard why don't you have a new computer madam chair well this is one that we got from the zoning administrator okay why don't you share it for the benefit of the people who have zoom and I will share it on the screen here for the select board okay so we're up to page 2 yeah and of course in Google Docs the link is not going to work great okay so as we know the design review board approved the change in these so it's a longer just facility to municipal activities it also can be a place to have public activities cultural activities and what not private parties the way to think of this process is this is the master document the select board owns this document and they can decide what can happen here or can't happen here you enter into a management agreement with the friends of Kalestown Hall on the road this is a document that controls what happens regardless of what's in that contract because the way we're writing a contract is it says it has to align with this policy yeah contracts are subordinate to this and then the rental agreement will follow suit and you said an email talking about this requirement for renters to have received a copy of this and acknowledge it that's built into the rental agreement okay that's what I was thinking okay we're looking at Katie's version of the document now Katie could you scroll up okay a little bit more I just want to make sure I didn't miss anything on the previous page yep so the main things that drive this policy and informant are the decision by the DRB the certificate of occupancy as well as any applicable federal state laws and you'll see later in the document there are links to some of these other resources that help define this policy okay Katie please scroll down to individuals entities affected by this policy so basically who needs to be aware of this well anyone who is a town official on any of the committees or commissions employees anyone who's utilizing the hall from municipal business we also put in a requirement that people who are on the board remembers the friends of Cal Scout Hall need to understand this policy and be aware of it and finally the third party individuals groups organizations looking to rent the hall and then like I said we'll build that into the rental agreement so responsibilities this is another thing you do standard policy documents you line up who's responsible for doing what pretty straightforward here the select board reviews the usage policy annually in concert with the friends group we would work together to review an update management agreement once we're in an agreement and in a contract with each other we would work and look at that annually to make sure it stays tracking to this document there are sections in the stated policy where there could be exceptions but those are required approval by the select board so that's another responsibility of the select board to determine if that exception is being requested to be allowed of course making sure that somebody is taking care of the hall keeping it clean and whatnot making sure that we have our warden who's able to assist in the year round maintenance which we do have one coordinating with the highway department to make sure that the parking areas are usable year round then also another idea that came out of the discussions of the friends is it would be nice if we developed a year round maintenance plan for the hall and it spells out this is what we do in June, this is what we do in July and the friends group would be more willing to help the select board develop that and once we have it so that would be like when do we put the plywood up against the windows when it's exactly when do we turn on the heater and things like this how often do we need to flush the water pipe any number of things like this and as a matter of fact as Don and the crew were putting the building together and installing a lot of these systems Donna Fitch is creating a master book that has all of those systems and their owner's manuals and we can refer to that to develop this maintenance plan good, that's great the town clerk will be responsible for making sure the policy is published to the website and that a file of the signed copy is in hand actually I skipped the section if you could scroll back up a little bit thanks the other committees, commissions employees we kind of have to get back into the habit of this of notifying the town clerk when we're having meetings and then the town clerk of course will make sure that those end up on the calendar so this is going to become really crucial once we start scheduling other activities at the hall and I'll talk in a minute about how that's going to work and of course the requirement that we're asking everyone at least recently sent out an email to all of the committees, hey please pick up after yourself, don't leave trash in the building and of course once again be aware of the protocols and guidelines within this document the other part of the town clerk's job is to make sure that all of these events end up on the town calendar but the friends will maintain a separate events calendar and what we're hoping to do are you can speak to this the events coordinator will bring an event on to the events calendar and it would replicate over into the town calendar so the town clerk doesn't have to imagine there's two calendars that talk to each other that have what the public of it'll be visible somewhere where both what you would put gets put onto this calendar where we inflict gets put onto this calendar and then we'll see discrepancies, we'll see what's open we'll put on the calendar and also be seen on your calendar we'll both be able to see each other I'm not 100% sure of that so of course if the town if we as lay people not lay people but volunteers but town officials nevertheless if we get to install some dates on the calendar and then the friends do some bookings for some weddings or something and we're like wow that conflicts we need we would yeah we have I'll be speaking to that a little bit it is talked about in here we're hoping to avoid that as much as possible but realize that it is very likely also there could be occasion where some statue or emergency situation arose and something had been booked and it's like we have to cancel we have to have the hall for that date and time there's no other way around it but it's really going to be crucial for both teams to use those calendars yeah that's how we're going to make it work that's right and I think the municipal activities in the hall are going to be up and running and already bred into the system long before the friends because there's a rhythm there the rare times we have a script like that most of those circumstances well taking it in mind too municipal activities primarily are occurring on this floor cultural public activities are occurring upstairs yeah the only thing I can think of is some kind of an emergency management situation comes up and we have to use this space but we also have the town office so I looked into the website a little bit and we found out from Katie what the town uses and you know the six little stops that are on the town website when I spoke to the .gov website people they said it will save money and it will be easier to mesh together if we can be a stop if we can be added to one of those stops the town hall is actually one of them and the town gives us permission to access just certain pages that like I can run certain pages on that but it's within the town office website it saves money and you know it will mesh up better and our calendars will talk to you about it it's very similar to what they have in playing field so if you want to send us something and you know put it in a document you know send us something about what your proposal is and how it would work and all that and then what we do is you know propose something and maybe have some sort of you know in blue or something that you know someone has requested this time so see that but right yeah okay yes then just put something in writing and when we have time we'll put it on the agenda okay so moving on to responsibilities of the friends acting as an authorized agent of the select board once we enter into this management agreement that's a crucial element to understand that the friends are acting as agents of the select board when they rent the hall out does that mean that forgive my ignorance I'm new to this does that mean the friend that decide when someone wants the hall they come to the friends for the cultural not the towns the friends act as they essentially are renting they're acting as landlords agents for us does it say that somewhere in here it will say that in the management agreement I'm going to set it at the beginning though well there is ability in the friends responsibilities to act as an authorized agent there at the beginning but that's to ensure that individuals you mean to approve use by individuals right you want to put that in that's kind of the main point let's first pull it on the friends and call us all act as an authorized agent of the select board to approve use approve use of the approve use and insure approve the use of the space and insure or something like that yeah that's good the other question I have is I think this question we'll pass it insure this building if we allow municipal use can you hear me can you hear me can you hear you Katie thank you I'm sorry I just lost volume and I didn't know what happened so thank you I can hear now so what else are you going to say Mark we'll pass it insure this building okay we are in the process of researching the insurance what we know is that the town's insurance to pass it would not cover these activities so that means the friends you're going to have their own policy for these activities and the next layer of that is if the people a person or group wants to engage in some activities that require additional permit like serve alcohol they have to the caterer has to carry their own insurance we are in the process of educating ourselves on all of that and we won't be ready to meet with the select board on the 19th as we've originally discussed because we are just now getting in touch with people who can answer all these questions for us but yes the short answer is we have to have a separate policy but the building is currently insured by pass it before municipal activities friends would have to get I think we're going to be carrying our insurance exactly possibly like you said any professional vendors we've got language to that effect in the drafts of the management and rental agreement but we want to nail it because we want to know what levels of coverage we need to have and a lot of times you can get these vendors and stuff can add you as a writer that's the requirement so responsibilities I mean there's a lot of detail in terms of each entity's roles and responsibilities friends has a lot of detail why don't we add a bullet that says friends will be responsible for ensuring that there's a policy to cover and we've got to figure out what the policy you mean insurance policy and that this building would be placed on what do we figure out a personal cost of $1.1 million so so if there's the if they burn the building down and if someone starts a campfire out there and they burn the building down the passive won't cover so if it's a cultural activity it will be on the friends insurance to do that and if it's a vendor like with a food cart or somebody's serving alcohol they have to have their friends as a writer but we should have that possibility that the friends are going to make insuring scrutinizing screen and ensure that the policy meets standards but we should recognize that I can add a bullet point here it is in the management management agreement I would say it would be a good thing but if there's a bullet it's a big deal it's a big deal it's not a problem okay okay so I've got that and I think I think the select board the select board will decide coverage limits coverage needs and limits I guess well maybe the select board wants to review and understand the coverage that the friends have taken out and the value that we need to approve that policy to me that's the biggest nut here that I've been listening for one thing we're going to keep struggling but for the line between the management agreement and this document and us approving the coverage limits feels like it can be in the management agreement do we approve the management agreement yes that's not here that's our policy that we unilaterally pass the management agreement is I don't know but I mean it's to say in here that our application is to approve the form of management it's up there yes there it is and it also is rear-to-rear under the friends bullet points so did we want to introduce you to Mark or the select board member we met out there are we trying to get to this whole thing tonight I think we are no we have to the last couple pages are just a lot of links so I don't think we have to but if everybody I'm assuming everybody's read this I read it and it's very well done so maybe we don't need to do it line by line but if somebody has something specific it's really detailed it's good no you guys did a terrific job so if anybody has any other points I want to make sure I'm clear on what you asked me to do so far and under the friends of the Calis-Town Hall and that first bullet point Mark suggested that we should add some language something to effect act as authorized agent of the select board to approve use of the space and ensure that individuals groups organizations you know blah blah blah John wants a bullet point also under the friends all of us the select board has requested that we add a bullet point that the friends of Town Hall are responsible for maintaining insurance that will cover non-immunicable activities at the Hall we can just request certificate of insurance from many well that's how we'll do that but this is my overarching response then there was a third bullet point discussed as possibly going under the select board the select board has responsibility to determine if the coverage is appropriate but then I heard a suggestion that perhaps that's more appropriate to include in the management agreement is the select board in agreement with that yeah I mean this is a policy the management agreement is contract so that's different than a policy in my mind and keep in mind you can change it this is a policy that the select board does you could meet next week yeah yeah well you know we don't frankly we don't see to our authority we can't well I think also you know we want to work together obviously and this is a such a beautiful building to only use on Monday nights is it possible to yell at each other at select board meetings is it our intention that all the use is free or that the use could be charged yeah you don't have all the background yet that's why there's a rental agreement and it'll be a fee schedule when you see the management agreement part of the management agreement involves discussion with the select board between the friends and the select board to set the rental fees and in anticipation of other questions all of the rental fees go to the town so that's that's where it starts becoming a bit of a debate it'll help sustain the building so we still have nine o'clock how much do you want to just if anybody has a question tell me how you want to proceed I have three things that I flagged okay one is I am can you tell me where you are oh yes sorry page 5 under restrictions page 5 under restrictions yep so I am I I feel like it's premature to have the possibility of alcohol I feel like that's a whole other level of I don't know something bigger different can of worms to especially when it's on the select board unless the select board or an authorized agent has approved the use of alcohol for an event I would I would rather have and maybe we still have the option of saying we will not approve alcohol for an event because we don't I have no idea what it looks like for us to to approve just throw something in there if there's a caterer on site serving food and alcohol they will have permit and insurance having alcohol when there's an event because somebody brings their own bottle is that what you're talking about the difference well no alcohol shall be consumed unless the select board or an authorization or an authorized agent has approved the use of alcohol for an event I just I maybe you guys all have more experience in that maybe that's all you do is say our policy is you have to have a licensed caterer with an alcohol policy and blah blah blah period but that's yeah my question was what does it look like how do I know this is a group that we're going to approve alcohol this one we're not and then us taking up our select board means it's got to be delicate but I mean I think that a lot of this was designed so that you aren't the police and the friends the group of the friends was created really for you guys just to say hey things are going good things are going bad not that you're going to be down so the vision that's our vision is that in fact the friends could be the authorized agent and we would have a policy it's probably a one a one pay or the ball also one page policy and so this is the policy for the tiles policy for alcohol do you want to take out what and then the community center if you have an event there a private event and you're not using a caterer but you're having a a wedding reception and you're having free mom and dad the bride are putting out boxes of wine and beer and I did this you just get a policy for that day would you say what is that yes it's very easy to do online and we as friends would require that of anybody who would be doing events similar to what she said their own insurance policy that covers that day they're easy to get online yeah it's the difference between a hosted or a non-hosted alcohol service and the most likely to be ticked is whether they're hosting or not hosting the serving of alcohol they have to have their appropriate insurance and permits if required before we would sign off on it and that once again will be baked right into the rental agreement okay so we're not making up how to do that there's no experience we're going to draw from my other thing is we have approval authority I'm on the first page and then it comes again page 6 page 1 we have the callous town clerk listed generically we have Denise listed as chair with a name and I would you know this is a perfect opportunity for the select board to start doing something we've talked about doing and having really implemented of it this is always Denise there's other people who can be point people and I think so you're just saying well but also Denise we can sometimes have a name that is you well let me explain why it reads that way in these list of documents it talks about specific documents like the DRD minutes if I had a question I'm a member of the public and I have a question about those minutes who should I contact will normally you go to the check box no longer on the DRD that's not where he's pointing I know so it's already dated the names are going to constantly change we would like to very much like to not have to update every time the names change but we don't have to name our towns the town clerk does just refer them to the town clerk and then the town clerk would refer as needed to just say we're going to have to cross this hurdle of how do we we educate the town that there's different people who kind of wear hats for different issues it isn't necessarily the chair and the town clerk could understand Rick is a point person on I would just leave it so theoretically any chair so just make up something a DRB chair if the DRB is unhappy with the performance of the chair they can say I want to vote we vote on the chair position and that person could not be chair at the next meeting or for that meeting and actually my understanding is Peg just resigned so this is already dated and she's not the chair there's good reason not to have specifics like that what I would want to clerk say is for these town related contacts that we just refer them to the town clerk can point them to the right direction for these other types of documents that aren't necessarily controlled by the town for instance the certificate of occupancy we can just tell them to contact the state fire marshal's office because that name could change too and so on through those lists I would love to do that because then we're not having to constantly update this so that's so much to do but not so is the contact going to be the town clerk instead? for the town related documents that are listed here and then he's going to go through and take out Peg's name, take out the fire marshal's name and are we not going to have a contact on page one? it'll just be the town clerk and the town clerk can direct it to whoever okay so this is going to be town clerk okay well on page one are you talking about this one? they don't like this okay so can you just say maybe you just say responsible well just here we would say select work because that's why disney's name is in there because the select board approves this document so if you have a question about this document who do you contact to contact the select board? yeah right just take my name out of there because people don't like that okay well it's just you could quit tomorrow and it's dated already so I thought of that so that's like for these types of policy documents it's recommended that if at all possible include a contact so I could say select board and then quit the telephone well when we get around when we are able to turn our attention back to our organizing work then my hope was that we'll have somebody who is delegated as a contact for maybe it's all policies but there's just a way to cut it so if there's a question about a policy and that's me then I maybe I know the answer and if I don't I know who to contact and or there's lots of ways to cut it but that's a conversation we need to have here and since we're starting with the policy before we finish that work I'm raising it so let's just put select board but the question I'm asking is it alright if I put select board in an office phone number yeah I think so that's exactly what we should do and that's what we should do with all of these kinds of policies and stuff and this it's going to be hard to nail down every single thing that somebody's doing and who's doing what it's the first time that we've taken this approach just like we're just taking this approach to policy control so yeah you're going to have to figure it out and see how long that's a talent this number 5 6 8 7 2 0 unless they print it wrong in the town report which they've done and put it in my number I think that makes sense in pillars in all of the students of the town clerk that's they'll know who it's going to be they'll know who yeah that's the idea it actually may not be the chair it might be you it might be a contact it might be so we'll make the contacts more generic is there any other questions or clarifications that I can provide I think I talked to you about there was a typo that I've corrected in my version clearly clearly so embarrassing yeah I think this is I mean so thorough yeah so sorry really well done and we could pick around the edges as we do oh we could not well you know what this document I think this is the first time we've had something like this you can't pick around the edges and know every single thing that's going to come up or happen next year we're going to have to we have to kind of take it how's it working what do we need to change what do we need to fix as we're using we're going to work I just want to interject here everybody please make note of what Denise said in Greenwell in your head so you're from your now and you're not saying but why didn't you think of this that is exactly what we need to be doing if we had a person who was a policy pointer it's going to be like oh policy changed make a note I want a font change no actually in the template so my question is are we going to are we going to vote to approve this with the changes or do you want to see it again I would just like to get this done the only thing we need to do is fill in the TVD date which is so if we approve it tonight on July 12th, 2021 then let's we don't have a practice for our review of policies so I made a whole long list of them I made a list of them too on the website we recently actually found some things that staff the office fixed for us but okay so what I'm thinking is I'll put in this the dates the first I don't think we have to be exact I think we can say two frequency of review I'll just say July 2022 that's fine because we're not going to be able to nail down a date change the dates of our board meetings and that matrix on page one the first date adopted would be July 12th, 2021 right the review date gets entered the next time you review the document right so you leave that like that so it means the date we actually did there is it is nice to have I remember with the education policies we actually had a review date on it so we knew to trigger at this time we do well then what I would recommend is instead of review date we say review by and you put a date certain to review it by well but okay I guess and once we review it then we're going to want a way to track that's your rev control you see you've got a rev number rev ID IR stands for initial release and the date it's approved the next time you review it at the end of the document you will have a rev change and it will name the current rev and what you changed from the prior rev so actually I had this came up for me when I was looking at another policy earlier today so what I'm not clear on we don't have to talk about it now is how you know when you're looking at a policy what the revision when I don't care so much about what the revisions were but when there were revisions because you don't have to think very hard to realize oh I might want to go read the minutes and see what changes did we can you read the statutes the final statutes tells you when they changed it and what apps so I want to go back to look at the app and see what did they change in 1999 versus 2006 hypothetical situation let's say it's a year from now to date it's July 12th 2022 and you review it and you make changes then the rev ID becomes rev A 7122 that's the mechanism to let you know when it was last looked at and is there going to be a list of all the changes she's talking about previous iterations you can list all the rev things yes that's what I'm saying another thing at the end of the document you would have the initial first version is this after this is growing it doesn't go away thank you that's what I wanted to hear okay so does that take care of everybody's questions so this is going to say review do or review by yep I can say review by I think that's the way to do it and what date do you want to put there July 22 July 12 July 22 that's essentially the ending so what we're doing earlier the adoption we would be doing we would be a so do we want to make a motion to approve the town hall usage policy with the changes as noted so go second I'll close the page let me say aye sorry I'm going to sign the last page I'm going to send this around so today is July July 12 thank you identified sorry so thank you thank you it was it was amazing there's a lot of this is sort of unknown because like we're trying to see like I don't know I hope there's no surprises because that's pretty there find out double minor tweaks and then we'll fix it we're trying to cover it alright thank you guys thanks guys and you want to say are you ready to do the management you're supposed to print it and do they say there's no about the I mean we can take that up before your management agreement so I'm wondering when we had that kind of fund fundraiser thing for the Armstrong Farm at the community center we had alcohol there do we not have insurance I don't know how everybody tells me I don't know how everybody tells me I don't know it's a wedding if you guys decided to have wine here tonight I guess it would be probably it's in my car oh yeah it's in my car right doesn't this sound like the horse I got one more bottle of water just so everybody knows alright let's see if we can wrap things up thank you thank you you're welcome I did it wrong oh well my signature is right I'll smash it somewhere let me see alright so let's see we can get done it's almost 9.30 Judy has let's back up Jeremy when he was campaigning part of what he did spent a lot of time in the town office just hanging out getting to know things looking where things are seeing what people come in with the questions he's really up to speed a lot hit the ground running that's the right word Judy went in one day and spent a couple hours he kept a list of all the things I needed to come in and help me with and she did that she should keep track of her hours in either monthly or whatever she'll submit those hours at $25 an hour no benefits nothing withheld kind of thing does that make sense perfect and the last thing do we need to do a formally approve that yeah we should second alright all those in favor please say aye and Katie's answer wait a minute what Katie has a question can I get a clarity on that motion I missed I was still writing down the context I missed that if there was an hourly rate stated or if there was a limit to how many hours or anything how would you like it said can we actually just an abundance of caution because sometimes we get ourselves into these situations where there's a tale that we never anticipated so what is it July now what if we say through September 30th the board authorizes Judy's support for Jeremy at $25 an hour at a reasonable number of hours as needed basis yeah that's a motion that's a second mark all those in favor please say aye aye you got it alright I think these things are really this last bit is really quick conservation commission members Neil Maynard and Julie Heans need to be reappointed to their this is why when we were doing this at home I could pull out an account report forgot to bring it their terms had actually expired last year we didn't do much for appointments because of COVID so their terms expire in 2024 wait so is that they so these are four year terms so we are appointing them to reappoint them for retroactive start date and through okay got it the one question I have and it goes back to the point I made earlier about Katie the table captures Alfred's appointment as expiring in January 2022 which I'm assuming is because we formally appointed him in January 2021 but in fact no Alfred we appointed him in January 2021 but because we didn't appoint him in July right but he's still out in July right so his his term Katie Alfred's term always runs from July to July July to July 1 to June 30 right yeah so when we do the appointment yeah and in similar fashion can I so is it correct that the term ending for Alfred's should say June 30 2022 no I should say 2021 we got to be appointed we haven't done it yet obviously thank you so in the same way it makes me wonder like how do we what are the dates how do we know whether you know so that we all have a better discipline I was looking at some old minutes that looked like there used to be practice of it around right after town meeting and that's what we usually try to do is try to do it as soon after town meeting as we possibly can the last couple of years has been like COVID hit and this time there's been all this other stuff and that's why I have been periodically trying to get so when we say it expires in 2024 are we saying that it expires in March 2024 I don't think you want to do that because what the way it works is somebody continues to serve until they're appointed or replaced what we do with Alfred I think that's understood so I don't think if you put in a month and then but we just did with Alfred yeah I still but we could just continue on that spot I don't know my preference would be March if it's not March I don't really care but some way of knowing it's time you know the time is coming and for people to know I want to get off now is my time when is my time up if you look at the town report all of the positions are listed with the year that they expire sure but there's not a date it's just a year but that's because sometimes we get to landmarks sometimes we don't get to enable I think we'll make matters more difficult by putting in a month it gives us 8 months to turn can we do this finish this tonight at least yes Katie we can finish it tonight but I'm still I'm gonna stick with the issue and I'm gonna stick with it the other side of the issue we're gonna get an arm wrestle going I'm gonna rescue for a bottle of wine conservation commission meal maker Julie Heand to expire 2024 do you want one motion for all of this Greg's had a form that I really liked I guess that's because it comes from the state because it looks like that that could be something that we think about adopting yeah alright so somebody gonna make a motion to approve the slate as noted on the agenda you seconded? all those in favor please say aye aye yeah with reservations as to our process yeah I guess it's 9.30 hang on I got a couple of things I wanted to ask you about okay for other business are we there yet? okay so I'm hoping that we're gonna start having orders to sign here at this meeting oh okay wish yeah I gotta say it's really I think it's really hard to sign orders at the meeting because I have two thoughts about the meetings because if somebody has a question we can raise it the other part is it's harder to concentrate on the meeting and sign orders as well but we've always done it that way we've always done it that way and what we were doing worked well for COVID but I have not I signed maybe two sets when other people couldn't but I would like to still pick them up ahead of time and review them that's fine and then bring them to the meeting for everybody else to because a lot of times I find you're doing that on orders yeah so I don't have any that's fine you could not sign at the meeting you could follow up this one has three signatures yeah this one has two I haven't seen one so getting ourselves back to regular business after getting our election and all that the last time we talked about our guidelines was the end of March and I had a to-do to make the changes our final changes I did that and they're in the folder for whatever our next meeting is I already put them in the 20s they're in the folder I put in a strikes and highlights and a clean version and then I already mentioned the Alfred issue and then the other thing is I just wanted to say the practice of having names when we're actually going to do an appointment we haven't always done that sometimes an appointment's made and the name wasn't on the agenda I usually try to so I just want to underscore that I think that's really important so for whatever reason people can it's a transparency thing I think I usually try to do that if you look back at the agendas Denise I did look back at the agendas and I found times that we didn't Julie noted I will try to be purpose, thank you it's important to have a chance to know what appointments are coming up including those of us I didn't know what was going to happen at meetings I wasn't at and I was like what and so I went through and looked and Julie noted okay that's it that's my list really? yeah are you going to do that? all those in favor can you say hi thank you Katie I don't know if anybody else is still there question? question