 I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. We will continue with a moment of silence. Great, thank you. All right, moving down then to additions to the agenda, which I do have one. I move to add an executive session to the agenda to discuss matters which would be deemed privileged by an attorney-client relationship under tomorrow. Is there a second? Any discussion? It's been moved and seconded. All those in favor, please say aye. Motion carried. Thank you. You guys want to start with reports, or you want to do the FCCLA first? OK. Let's start and jump ahead and get to the FCCLA. Thanks for coming, guys. We appreciate it. Tell us about your work. Do you want some experience? You guys are my best friends. You know what we can make room for y'all here, come on. I'd like to thank you guys for helping us go. We had a lot of fun. We had a leaving very early. Me and Olivia did not go to sleep that night, and it was not the funnest. But we got on a plane, and then got another plane and ended up in San Diego. Luckily, we had no layovers. Yes. Four delays. Yes, we did not. At our first general session, it was pretty fun. We saw people from every state. We see the national officers at the meeting, and there was some awards they announced. And then right after this, we had our Kansas meeting. And we got a pin from it for a lot of things. And we also got Kansas pins to trade with other states. And we'd like to give you guys one, because we had a lot of extras. But also, at this general session, they didn't tell us we were one of the biggest states there. So that was kind of exciting. We were also one of the loudest when I came to competitions. The next day we were there, we had star events. And as usual, some of the people competed. We had almost all of our star events get at least top 10 or higher in the nation, which was really good. Meredith is here. He's a lot of people. So half of us had star events on the first day, and then half did workshops. And maybe some of the workshops, the other half of the department. People did. So basically, you could go around the different booths. And they had some sponsors there. And then they talked about leadership and other things you could do in XCCLA. So everyone kind of got to do their own thing for a couple of hours. And the picture of Pakistan and Elmah there, that's them with a bunch of their pins on a labor that we have. Here's knowledge. Well, this was our favorite part of the trip. We ended up getting top eight in the nation. And that middle picture, that's with the Kansas State president. He came to watch our final match. And then this picture, Ms. Schrader took us out for coffee after the lunch. We were also the only Kansas team to make it to Knowledge Bowl, which was pretty exciting. And then this picture here, we met some people from Texas in a subway for lunch. And then we ended up playing them in the quarterfinal round. Yeah, and they beat us pretty much. They were super good. And then here is the day two star, Mance. Grace is here. Yeah, she's the only one in this room. Our junior might have been very good there. And then here's our workshops for the day two. We had a lot of the, excuse me, Olivia, Kara, and Justin got a tobacco convention pin from one of the workshops. Yeah, we like to walk around and get all the free stuff. Yeah, that was a lot of fun. And here's one of the Kansas sponsored things we did. We went to the zoo. It was very big. Yeah, we were not prepared for how big it was. It was a lot of walking. And here's another one of the Kansas sponsored things. This cruise had every, like, member from Kansas on it. We had a dinner, and we met some of Jacob's here at Friends. Yeah, we met a lot of friends. This was also sponsored by Pure Ed, so Jacob and I got to run some games on the cruise, and they also fed us dinner while we were there. Here's some of the fun stuff that we did. We went to the beach for a little bit, and we got a lot of good food. Got to experience in and out. It was our first time. Very good. Let's go to the beach. The haunted house. Had a trainer call some of our ghost stories. Here's our lovely chaperones who live with us. I'd like to thank them as well. They made the trip a lot of fun. Again, we'd like to thank you guys, let's go, and any of the chaperones have anything they want to say, Brad, or Brad the Grace, do you guys want to say anything? Do you guys have any questions? I don't have any questions. I just want to thank you kids for going and representing not just Kansas, but Bussy County and landing in the top 10 of the nation. That's an incredible feat in and of itself. But to come from our unique little community here, that's amazing. We're so impressed with you guys. Thank you. Thank you. You all are welcome to stick around if you'd like, but if you want, you can leave now. Thank you. And have fun with us. Thank you, John. Thank you again. Thank you very much. You're welcome. Okay, we'll move on then with reports. Principal Elmer. A couple things with our building. I'll have some issues with the building, getting it ready to go. We'll get those food problems resolved. Spanish class this year. Spanish is going to be an online course. It's going to be offered through Zoom. Two days a week through Greenbush. They'll be providing services for us. And then we'll have a proctor in the classroom with them. And that'll be Spanish one and Spanish two. We run able to get any applicants for that Spanish position. So this was our best alternative at this time. We'll be pursuing one, perhaps maybe at Christmas time in the December graduate. It might be available. We don't know at this time yet. We'll see. We're also to have a couple individuals that are probably going to be off campus, trying to make up some credits and continue to graduate. Stay on course to graduate. But doing it more like a, basically it's online. And so we can have that family and set up a plan to keep them on track and keep them on pace to graduate as well. We're looking at a couple changes to our homecoming. I don't want to announce those too much yet because things aren't locked and stoned. We're looking at kind of changing around some things with homecoming this year and then looking at a couple different options to try to improve participation and accommodate more people hopefully. So we'll cross our fingers on that one. Practice. I'll let Jiren talk about athletics. He's got some information. I think he's actually shared some with you if you're going with that. We do have a counselor on board. She's been in the building a lot already and getting things going. And we're kind of excited about that opportunity for her to get to grow and help us out too. So to junior high level, the building looks great for the most part. They've done a good job down there getting everything ready to go. We have a little bit different because we were unable to fill the math position. Mrs. Capone will be teaching 6th, 7th and 8th grade math this year. And then Mrs. Hobb and Stein will be teaching the 6th, 7th and 8th grade language arts. Mrs. Ogden will have all the sciences and then we'll be splitting out some of the social studies. So we're still able to maintain that schedule and keep everybody busy and still keep our elected. So everybody came together and we worked on a schedule. And I think it's going to work out pretty good. So that's all I have unless there's any questions. I have some passes. I did hand out some of these passes to you guys. These are our local passes. And these get you into the local events. Not the away games. Three questions I might be able to answer. That's all I have. Thank you. Thank you. Is it Dr. or Mr. Mr. Shavos Mr. Shavos Other than being very excited about getting started and being here it's gone really well this week. I've seen a lot of teachers coming in so I've been in a number of them and it's just a wonderful staff. And Alma, we don't play much physical issues going on with the building except for the parking lot which we're getting worked out, the weeds and things. We've got a new teacher there in 5th grade, Joyce Echobury. I'm going to say the last name wrong so I'll just say Joyce now. She's getting settled. We had to move some desks. She wanted desks instead of tables so we made some switches with some things we had in storage. And she's getting a teacher desk out of storage here I think in the next couple of days and she's going to be set up. I know Erin has been here at the end of last year but she's still relatively new for the job. And let's see here. I'm sorry I got my list. I'm going to make sure I don't forget anything. Oh yeah, probably two bins. Vacancy wise it looks like we made down one pair for Sped and I've talked to Deb North in Juanigo with Cooperative about getting that filled so we should be working on that. Hopefully setting up interviews in the next few days. And as of today our custodian is no longer going to be with us. She's moved into Colorado to be closer to family and we'll talk to people about getting that set up by the way too and making sure we're covered with our duties until we do get something. So that's kind of where we're at with Alma and then with Maple Hill. We do have some physical issues. We still have carpet that was supposed to be late today but as of 3.45 it did not happen. So I'll be getting on that first thing in the morning to find out why and how quickly we can get that done. I won't miss Rosine and I hope I'm saying her name right. I'll get to her when she wants it to be. We have a brand new secretary that we hired over the summer and she's also doing a really good job. I feel like she's swimming underwater a little bit but she's got a really good work ethic and it's working out really well. We were able to hire our first grade teacher so we no longer will have a K1 split class and as of the last few days they've been building a wall in between that room which it had been taken down to allow for that bigger K split class. He was painting it and spackling it today and said it should be done tomorrow by about 10.30. That's true. That's the only thing I have on this and that is all I have for you right now if you have any questions. Great. Thank you. Thank you very much. Okay. So we added a new bus to the fleet and we were able to finally get a transit van after a few tries which was really nice. Aside from that we've got all of our buses ready for DOT inspection tomorrow. All teachers cars and faculty vehicles as well as buses have been taken down for mechanical inspection prior to DOT inspection and we've essentially taken care of various parts from alternators, parking brake sensors, lift switches, various things. To get those ready to go we're getting the last time to wash the detail tonight and we'll be ready to roll in the morning. Aside from that trying to make a small switch with a small portion of our fleet to Electric. We have a grant available that we do qualify for. I'm sorry to interrupt you. I'll get you some focus time a little bit later than Jenna just to talk about it. I'll come back to it. Great. Thank you. I just wanted to add a quick couple things to the iPads update. I mentioned that when I've written the report that we're still waiting on like half of the shipment to arrival. We did get that at the end of the week so we've been worked hard to get caught up with what we had at the end of last week. So started this week we've been working on this second half and should be on track got our media techs over here in the library all been working on it and kind of going through some refreshing refresher training together. I do think at this time we are probably still down one media tech that shows not to take the position at the junior high but we are probably on track to have it mostly finished by the end of the week and finish up any remaining stuff over the weekend and hopefully should we get it to go from the start of school. Mr. Weisar. The only additions I would make to my written report is practices that we started this next week Monday and so we are all set ready for that and just another day on the wet bowl, loads of monitor I did get that today to case the office at a meeting this morning so we have that. So we are just setting it on and getting it ready to go and we get to have that. Is there any questions about the report? No, thanks for coming. Mr. Blaine is not here and the tech services are here. All right, great. Thanks guys, appreciate all that information. Sounds like you guys are on top of it and the time is coming short. So next then we will move on to the consent agenda. Is there a motion to approve? That's on the move. Okay, it's been moved and seconded. Is there any discussion? All those in favor, please say aye. Aye. Opposed, same sign. Motion carried. Dr. Hart. Goal setting. After an evening I guess, right? Kind of exciting to start your school year off with kids. Similar to the building principals and directors that they reported somewhere to the board. You guys start a new year as well. And so to do that certainly we always offer when we do a search, we offer a goal setting opportunity. We think it's important that you set goal, we think it's important that you have kind of a clear focus of what your expectation is of your new superintendent and your new superintendent view. We feel strong enough about that and we guarantee it. And so, obviously we take a little bit of pride in that and make sure that we spend some time tonight. We're going to be here shorting this up just a little bit just at the discretion of Justin and Troy a little bit to focus on what are those short term goals for year one. And so, let me get hooked up here real quick because it's a very easy way to do this. Can you air play it? Probably. You can sit down. You're going to save me, aren't you? Real quick, I don't know if I know everybody, so at least one member, is that correct? Or at least one I haven't met before? I haven't met, yeah. So, I'm Brendan Hart from the School Board Association. I supported your board. I guess it was a kind of thing now, February. We're worrying in that area for superintendent search, did a screening, did obviously an interviewing and obviously we're lucky to have Mr. Bitch here. So, Hart, tonight is really for you to start thinking as a team. We call this a family and a little bit of a marriage. And to have a healthy marriage when you spend some time together. And more importantly, we need to talk about some of those things we have in common. Just like your agenda tonight, lots of things, a lot of things going to come at you. But we really need to start thinking about what are those short-term goals that we're going to evaluate and expect our new superintendent to do in year one. That should be reciprocated into evaluation this year, just like all the other rules and regs that the board follows. Superintendent will be evaluated twice during that time span. And so, I'll give you a tool before I leave tonight so we can kind of walk through that. That first evaluation is due at the beginning of November and also at the beginning of April. And that's something that the board president will kind of help navigate and kind of walk you through. But as we start tonight, it should be partnered up with somebody so maybe you two gentlemen can get a little bit closer together. But I want you to think about figuratively speaking. Sorry about that. You should have picked your seats while you got... There's a reason I'm walking around this room and I'm standing right up here. I want you to think about this picture up here. It's kind of fitting as you start a new year, you really start a new team. And so, you've been lucky with the past superintendent to have some sort of a relationship that you almost worked and that you had mutual respect for one another. And so as we start to do this, I want you to think about this picture in the relationship of the board and the superintendent team. If those two groups function at a high level, you're going to have that opportunity if you will in the sports analogy when a lot of all games. If not, you're going to be the New York Jets. And so if you're a New York Jets fan, I'm sorry if there's anybody in here, but they don't have that chemistry. They don't have that culture to be able to put a winning product down. Your winning product, that could be students and staff. I want you to think about these three questions and Jerome, you and your partner are going to take that first one. What role do I contribute as a team member illustrated by the child on this leadership tree? So pick a child, pick a representative of what you feel like you do as an individual teammate. You two ladies take that second question what child best represents the team collectively. And then Justin, you guys will take the last question which one would you like to be in the future? I will practice this. This is the only touchy-feely activity that we have. All the rest of them could just be potatoes. So this is our... This is kind of our ice breaker. So you guys take that first one. We're going to go and see what we're like. We need a little bit more time. We need a little more time. Don't be taken with you. Use my hands. That's why we got black and white. Okay, I'm going to point you back together. So let's start with the first one here. So as you think about your individual role and how you contribute to this team which one did you guys talk about that this child maybe best represents your individual role? Well, it's our stuff. Mine on the ground. Fair enough. No, I'd like to thank for hoping we can steady the ladder so we can climb. Okay. Jerome, anything you want to add? Good job. Just moral support. Which is kind of fitting to the ladder, right? So your role in many cases is to make sure you provide enough support and guidance so that some people could potentially get a little bit higher, right? What about you ladies? When you think about what best represents the team currently, not maybe where you want to be, but what about now? One of them with the headspin in mind, but just getting where we're at and clinging to the tree and hold everything together. So I don't know how it gets something different. I think we kind of discussed how at different points in time throughout the year we can be any number of those at any point. Good. Thank you. And last group, if you think about where you want to end up. So we've got a new superintendent, got some potential potentially forward. Well, we talked about the boy on top hold, the top part of the ladder. As they support the bottom, as the board supports the school district and we're trying to climb for new highs and get our kids to be higher up on the ladder. We take the ladder so far and then our kids take that ladder and keep on going. And so he's helping kind of steady the top part of the ladder and he's down below, we put back together. Lots of employee change over those types of things. Good. Dr. Pitch, anything you'd add to as you think about maybe your role in your relationship you have with the board? Well, I just want to look at that sketch, you know, almost critical and without each of those roles playing their part the system couldn't function properly. So I just think about the interlocking of the topics in the machine. So some great research around the function and the high function of the board. So the more that you spend time talking about student success one of those little steps tonight maybe you don't think of it that way but sharing some of your meeting with the kids talking about goals, adopting policy, the more that you can do that the higher you can get up on this tree so to speak when you think about your student success. That's your main role as a board is to help your students get and need and really have anything that can to be most successful. Let me kind of our focus tonight. Again, this will be a little bit aggregated. We really want to make sure that you as a board are on the same team with your superintendent. To be honest, probably your first meeting probably didn't spend a lot of time talking about that. About, hey, what do I expect of Dr. Pitch and what does he expect of us and so we want to take this a little bit of time and we think it's important to be able to do so. We want to focus on these two areas. Typically we focus on the team and growing of that team. But we're going to highlight the expectations that you have of each other and then the expectations and the goals that we have moving forward for this first year. So Michelle handed out and we'll cover it before we leave is just a real simple down and dirty evaluation. Justin, in your tenure here have you got used a particular tool or anything to evaluate superintendent? We have a lot of things specific like this. Maybe we did. Okay. This is really not to trivialize it but this is a really, really basic one and I believe strong in doing something basic because a lot of times, you know, your role again is to support kids' policy budget and so all the academia stuff that are thrown in some of those just really are a lot of words and so how we keep it simple based on what the board wants. It's the board vision and so superintendent can carry out the vision and we're doing well if he can and we need to let him know and if he's not, we need to reassess our goals. So that's where we're going to spend time tonight. So I want you to think about this quote here and how it relates to your future. Okay. So lots of exciting things I will challenge you to the biggest change that you have in front of you right now is sitting right here. Bombs are important, success are important but the biggest change we have in this community in this district right now is a new superintendent. And for many of you you know, it probably doesn't feel that way because you were in on the hiring process. You got the meeting. You got to put him around take around the district and now you're starting to feel familiar. But everybody else for the most part is pretty new. You know, some of these people are new and so we can't underestimate that but I want you to think about this quote with your shoulder partner and how does that impact the success of your district moving forward. So just take a moment and talk with your neighbor. Somewhere over there. Take us off here because this feels like maybe someone a little bit of a tough tough situation. Well, I mean you can employ all the strategies to be successful in the world if you have a negative culture if you have a negative aspect if if you don't change, work at changing the culture first, your strategy will never be successful. And so with the amount of change that we have here, we have a culture and even the board has a culture that maybe needs to change a little bit with Dr. Didge and so... How many years have you been on the board? Six. I don't know if you ever heard this but the district will catch a cold. And so it's kind of trivial kind of simple, right? But the board manipulates every single thing that happens in this district. Good, bad, or different. And so what would you guys add to that? Culture is going to impact everything if we want to do the success then we have to have a culture that is conducive to that with our staff because of our staff. They teach better and they've learned better It's just a trigger that affects You know, this is very fitting in your house I've been married 23 years maybe and I've never had any luck telling my wife to change her behavior. Just to show your hands that you had luck changing your spouse's behavior. So, oh wait, nobody raised their hand in this. So, this is so pivotal for you and you only. Are we on TV? You know, exactly. Hey, can you take a re-vote? But it's so important when you think about this team that you travel all across the state and there's always somebody sitting at this table going, you know, I'm just going to be a little better board member. Well, guess what? I can't tell you how to do things and how to be better. That's up to him. But what I can do as a husband or a person that sits on the teammate I can model for myself and that will influence the team. And that's why you have seven in function at a high level. And so that's why this culture piece is so important. So, as we think about this tonight, I want to open up and we're going to go right to goals here. But there's three types of conflict that are going to happen right here. And it happens all the time and it's how you deal with that will impact your culture. So, if we allow poor behavior at the board table that's climate. If that climate continues that forms your culture. Okay, so, if every time I open my mouth Justin interrupts me and he's disrespectful, that would be the culture of the board. That would be the culture of our behavior. But if he says, hey, you know what we're talking about this topic I haven't heard from you. I haven't heard from you. Let's hear your voice and then let's make a motion. That starts to form the culture that you have. But when we do have conflicts, there's going to be three of them. These are very basic almost elementary if you wish. But the first one is data. So again, compare it to a marriage. Oh, my wife didn't know I was working tonight. Oh, you're going to be home late now, honey. That's interesting. Okay, first week of school, nice idea. And so automatically she didn't have that information. When you think about a board member does anybody like coming in knowing that you have less information than somebody else? That's a little bit tough swallow sometimes, right? And so how does the superintendent the board president how do we make sure everybody, if one person knows everybody knows? The second is values. And values have been tested more than ever over this last four or five years. People coming to the table thinking, you know the ideologies differ. That's good. That is no problem and we want that. That's why there are seven individuals and not just one. But when we share those values we got to respect each other to make sure that's okay. Mask big deal, right? Obviously for a lot of our boards are nobody was right. Nobody was wrong. But how do we make sure that we respect that decision and those values, if you will as we're talking about those things here at the table. And the last thing which sometimes is hard for people folks I'm a relational person it's all about the relationships. It really is. If you don't like each other and if you don't want to enjoy each other's company and do what's best for kids it might be tough. That's when those relationships come in. How do you mend some of those fences? How do you build some of those back? How do you get closer to the other's team? Not how I'm going to have you over this let's say there just now but how do we get close enough as relationships to make good decisions. Put you to talk again with your partner. What are some of those things as we move on to goals that if we allow us conflicts to happen what are potential so Gary County? What are some of those things that you've experienced before that have destroyed possibly hurt that team in the past? Are there other things that we haven't talked about? Some other actions that potentially would derail us from doing our work here. Another 15 seconds finish up your thoughts. What are some of those actions that destroy particularly teams you've been on before what are some of those things that potentially erode from the goals? What we're about ready to talk about. So integrity right? Follow through. What else thank you. It's funny because both these are things that you would say are attributes of teams that lack success. For example New York Jets. And the Chiefs have been there and the small things that people take for granted like what you just mentioned kind of vague. They start to create this wedge, right? And at times we start to kind of move away from where our focus is because it's more about me. Good. How about you folks? We talked about accountability and how accountability is a two-way street and we have a set of rules about accountability don't really make much sense and understanding of specific duties. If he doesn't understanding expectations if we don't understand what expectations he would have of us or we would have of our district then how can we meet those? You know I challenge you, you're not going to be able to build tonight but this kind of conversation you know some people don't believe in it but I see on your walls at some point you've talked about what is a high functioning board you've talked about the norms focus, what we just mentioned there start to form with your norms and as the board president if we find ourselves not doing what we say that we're going to do how do you do that? The only people that can please the board are you superintendent can't but the superintendents that please the board don't get renewed and so the only people that please each other to make sure there's follow through to ensure that we do what we say we're going to do is you but when times get tough if you don't do that there's just another thing on the wall so I want you to think about this conflict because that's the first thing that's going to get us divorced maybe break ourselves apart first thing I figure out with my wife is if one of those things aren't present you know I love it like her you know I don't think she's logged into this meeting but it really would be easy for me to blame but the best thing I could do is say what would I do to screw that up and I got home half the half the responsibility I'm not insinuating board members are big elephants I'm not insinuating grass are those kids that stood in the back of this room today so when we can't function and we can't focus on our goals we're just short changing our kids so let's talk about what these goals look like I put these into three areas okay the most important thing I want you to think about is student success so you have facilities upon the horizon you got a bond potentially you have a lot of things going on those should all be in someone who lives to impact kids okay we should be building facilities that will attract more students that will retain our teachers that will make us proud of the community that will make us more cutting edge maybe vocational maybe a possibility for activities am I right shouldn't that what our facilities be doing and so I want you to think tonight as we think through these lenses here that we walk through this activity what do we want when we leave here as students what do we want our kids to be able to do okay your legacy is such you've been on the board for six years you got about another six years to go before your first let's say kindergarten or graduate what you want your legacy to be is a district that you as a board is provided for the students and this is this question so what do we think is a successful graduate when they leave all months in so first thing I want you to think about is change so with your shoulder partner you got some post-it notes by you I want you to come up with two or three in the next 12 to 18 months if you think are going to be the biggest changes okay individually you can do with your shoulder partner I want you to come up with the two or three the biggest changes now these are what the superintendent is going to build his goals around so if you put up student learning if you put up facilities you put up communication those are going to be what are going to be your reciprocated as we sit down and adjust and talk about what could a short term goal for you want to look like from these areas that we're talking about right now okay so two or three changes that you foresee in the next 12 to 18 months that are going to be most important for your superintendent and your district what about Mr. Turner do you mean Mr. Brown Mr. Brown not great enough also it is that's good I stayed in the wood shop area so it's made off well that's my teaching area yeah I'm waiting a little different than you another minute okay let's report out here this is not hard just tell us all of them so we'll start over group one here what are some of the two or three that you guys talked about communication okay communication more support waiting for our staff and better collaboration so let's define that a little bit what's better communication really look like from all the way from the board over there what's that look like to you but there's instead of somebody having to hear things through a room you know which is misinformation we have something that comes down from the top so just about something that we're going to do you know here's where we're going to start I'm going to put you on the spot when we think about communication two way for you as a board not just for you going down but if something's going well and the board thinks it's going well hey we need some tweak much rather know that prior to the Monday board meeting coming Monday now some issues that fair okay we'll put that up at least what are your two or three we have a couple of the same communication and culture cooperation facilities is it the facilities that's changing and then just curriculum maybe working with the staff the curriculum needs to be respected and priority I've heard that collaboration which probably involves curriculum involves a lot of those issues a couple of times so when you think about collaboration what's that look like to you if it's functioning on a high level what is effective collaboration it's not just teachers or I'm a fifth grade teacher at fifth grade teacher in Alabama I know it's very different from the collaborations or something that's going on in the native elementary school it's not just teachers by themselves but I think it's a collaboration with the administration and staff and everyone in the district so that everyone is on the same page of what we're trying to do I was parents yes that too staff and employees but yes that too do they want to have anything collaboration with us? I would like to add to that because it's all I've done for 25 years and so it's work and so we don't really look at new opportunities or new ways to do things new ways to skin pets and we have a little good conversation with that public budget that they've worked hard on and got some new training on and we've got a fresh set of eyes so it's always fun to see the change that happens in a business when a fresh set of leadership comes in and helps us see the forest for the trees again points out some deficiencies for us and collaborates that and sends that to us but then yeah bringing the new ideas on curriculum you know here's some things that we've seen or we've heard or we should be researching or discussing how we can support from our from our teachers and from our employee base that just because we talk about things here in an open session board meeting doesn't necessarily mean that they're happening but we have to be able to talk about it as a community we have to have trust that our patrons are helping us understand where they want this to go they have to have trust that we're headed that direction and so I mean we want our patrons to trust us we have nothing to hide from Dr. Pitch he has nothing to hide from us we have nothing to hide from them and so hopefully a change that is coming is more trust from our community to our board that we do have our kids' best interest in mind and one that they have talked about we talked about was fiscal responsibility they hit on it a little bit with facilities I'm just hitting on fiscal responsibility we have so much taxpayer money to achieve the ultimate goal of making sure our kids climb that ladder and get to the top room and so how do we do that the most efficient way is possible so that's changes kind of I'll commend the board I mean there's not very many districts left streaming I always think that you come and people in every chair people really care what's going on so commend the board because you guys are sharing that out so as we shift here let's think about challenges I want you to think we're shifting from change and Justin said very nicely in the sense that every time you change the leader or you add somebody to this team you have opportunity to do things different partly because you have different set eyes on different perspective experiences doesn't make them any better or worse than what we had before but it makes them different and so now you have the opportunity to make some change and maybe they haven't done before but we want to think about also what are those challenges this next year to 18 months that we're going to face so talk about one or two of those challenges if I was the new superintendent here I would want to know what that is so that I can help address it as we're developing those change and those goals to make some of this happen so again similar process with your neighbor there one or two challenges I would think that you'd be on board start back over here what are some of those challenges that you guys discussed earlier now on the forefront as we tackle this next sure I'm going to say communication with public misinformation as we go through changes with leadership at our school each building with a change there and with a long that's coming on there'll be a lot of communication which I'm excited about he's got a different communication style than what we've had in the past and so we'll also be living here in the district which is another change that may help with these challenges so folks let's sit around communication for a little bit because sounds like you've got beaten up a little bit over that so who communicates when the board communicates who is in charge of that communication where's that come from where should it come from that's a better question who's the mouthpiece of the board your own talks a lot your mouthpiece I guess that's a great question I mean outside of here I'm one individual that can't do anything until the board decides what we're going to do as a group so you have seven individuals and when you come together you have four when you leave there just like what you said you have seven individual people now if we happen to have media here the board president and the superintendent should be in essence the two people that really would deliver that message now not because we don't want county not to talk or anything like that so it's a uniform message it's the same that the whole board feels like now you as the board president can say I want Jerome to be the mouthpiece I want him to be that person you can do that as a board it doesn't really matter but if all seven of us go out there and tell seven different stories what do you think the community is going to say at that point and that's where they get you a little bit they go oh that's not what I heard and then all of a sudden you get this and so you start to chase yourself another great example when we walk out of here let's say it's a split vote let's say it's 4-2 it doesn't really matter and somebody the first thing they're going to say is they can vote in that the board voted to make this motion and adopt this policy right we can choose to throw people under the bus where we can say you know what our board decided this maybe I went on the winning side this time with the examples of how that is taking care of you then when it passes to the superintendent what you expect is a board that the superintendent does after the meeting is over with that communication what's your direction your expectation of him what should that look like who else wants to add to that Dr. Bits where do you think how do you see yourself carrying that vision out from with staff with traditional patrons what's that look like in your mind what it looks like to me is when I communicate to the public to the staff etc I am communicating as a representative of the board but the catch is I can't communicate in such a way as well the board decided this this is what we decided as a group as a district that we're moving in this direction the board said this so we're just going to go ahead and do it that's the opposite of what we need to do it always needs to be one band what's that anybody disagree with that great superintendents whether he thinks the board made a great decision or not the public is never going to know that the board has decided to do a B and C it's just got to carry it out your job is to first of all say you know what I don't have an answer to that chain of command you need to go to the lowest level you need to go to the teacher you need to go to the coach you need to go to the principal before you come to the board you don't need to talk to me maybe you need to talk to the superintendent so anything we're missing on communications that either grows you together or breaks you apart do you guys have anything else on yours Justin no we didn't alright let's go to this group what are some of those challenges we came up with staffing concerns do enrollment how that impacts the budget yeah so you know staffing concerns we just don't have time to get into it tonight there's a great study that ESU did with recchurch I don't know if this district participated but some great retention recruitment data so if you haven't tapped into that great resource be something that would be worth getting a teacher support stack together maybe even a board member on that role and really start to think about how that meshes with your facilities when we're talking about facilities I hope he says something about that D should help drive some enrollment when we're building things and we're creating programs we hope we're not just doing them for the two people we have in our classes we hope that we're going to add two people to that whether it's our own kids or districts we want this district there's seven normally it's about seven or eight neighboring districts share your border folks have a lot of people I don't want to put Dr. Pitch on the spot and this might be a great thing as you guys continue to move forward how many of your kids in your boundaries are going to another district 70 I don't know what 70 times 4600 is to be pretty lucrative so how do we keep the kids we have and the old saying is we don't want that one anyway we want them all no matter what they look like and how they behave we want every single one and we're going to do the best job we can that's really important last group what are the challenges we've not hit you get on the bomb and that's what we added to that one thing I had was availability of equipment supplies for us just as here tonight can't get a classroom ready because supplies aren't there and the other was budget just availability of things to keep the normal everyday ordinary things going I think the simple things is materials it's interesting because our boards have had to think farther in advance so six to six months to a year now versus hey we got three or four months now when we do construction some of those things aren't available and so I bet your construction people will talk about that too forward thinking to be smart about hey what are we going to plan and what timeline are we going to stay on because it is it's hard to get all those things in place especially day one for kids last one when we think about goals I want you to think about what's that one warning that you would want to share with Dr. Pitch so that this transition is highly successful, smooth it's that one warning that you can think of and it's board members many of you have been on the board for some time been in this community for a long time pick on my high school principal a hot button he shared earlier about homecoming I'm sure it's well thought out and he's got people he's working with but firstly the superintendent can do what we're going to change up the homecoming parade oh really we are you know how many years we've done the homecoming parade that way and so what are those warnings folks you guys know them better than anybody that you want to make sure that he was aware of so that he wouldn't step into that area that really would not be pleasant so take just a moment with your shoulder partner what happened did you do it by yourself no it's his turn what warnings do we have do we have anything something out there that it could be just simple that we take for granted somewhat but anything out there that you talked about with your partner divide between the cities and the different towns how many different cities or towns or townships do you guys represent here and all four probably think there's the most important right is that fair so when you make a decision here you need to be thoughtful about those four entities is that fair to say yep more so the kids inside yeah kids do that good I don't know that it's you know everybody there are so there's only one district maybe four towns to be on so one district you're all part of do that feel that way to predict and make feel really good as a value program even though it is one district sometimes people don't see that so good what else any other warnings do you think of I always say people take good news any time of day so if you got bad news tell it early and tell it often are you going to tell your story and let's best tell it for you yeah that's it how does the FCCLA how does that information get out to your patrons to your staff you know obviously that's not the board's job those things are important how do we how do you what how do we be honest if you guys drove down I-70 here be close enough to this corridor what do you think of each town as you drive by is there something that resonates with you like when you drive past while we go going into the Silver Lake Rossville St. Mary's what do you think about each one of those areas do you ever think hey I like seeing my kids there what do they say about your district be interested wouldn't you what should that message be that they're hearing the board sets that tone the board sets that vision sounds corny but you got a sign out on the highway says what about CUSD that that did what do we say on it we love football I'm selling your car that you can knock it down or you can knock it up absolutely that's a great point this is the best car ever do you call a piece of junk this is a Cadillac right would you see these leather seats in here all that polish up real what oh he did yeah so I think it's a great message did you guys think about I encourage a new board new superintendent to do some strategic planning first year there's in the spring semester and when you do that you're going to start thinking about what kind of car do we have what would we tell people that it's like if we're going to add an auto trader and people from halfway across the country are going to read it what would it say about your district what are you proud of Silver Lake and I've done a lot of work with them I guarantee in the first paragraph I'm going to say something about their football championships their presence and activities their small town their dedication to their kids what would your say probably say a lot of similar things but are people hearing it is it out there for them to readily get to I don't believe Ray and that's what you said we were here for it's going to be a high achieving board it's a good point other warnings before we shift here last thing I'm going to talk about expectations so Dr. Pitch is going to give his expectations from him to the board he really only has one opportunity to do that folks that's pretty simple his job is not to tell the board how to behave, his job is not to tell the board really what to do his job is to guide his job is to recommend all the information you need to make a great decision your job to simplify it is to set a clear vision to tell him what we'd like to do as a district that's why we hired him, go do it go get it done so I'm going to arbitrarily kind of divide you up but essentially I want to give a piece of paper to Justin he can pick whoever he wants to write I want you to come up and have you do this individually and then you'll come together as a board so I want you to think three to five expectations that you have to the superintendent I'll give you the first one, it has a hint they can be whatever you want but here's a model one one I would think it's going to be effective communication two way effective communication number one thing why superintendents struggle in this position is that they don't have clear communication with board members and it can't just be Justin I'm going to sit down with Justin each month, him and I we're going to go together we may talk about everything that's going on but when they like it or not I have to sit down and I have to talk with each person on board I need to go see Jerome where he's at I need to go talk with him learn who he is, build that relationship but to do that effective two way communication Jerome wants to be communicated differently than Justin different than Cali etc the art of being a superintendent is figuring that out that's just one of the models I'm going to give you a piece of paper here individually bring your post-it notes here rack 3 or 4 each one of you and then we'll put them here together and then Justin or somebody that he doesn't know will just write the 5 or 6 or 8 go for next one I'll give them a little bit to do the individual stuff we end up having 8 or 9 great things this allows the superintendent to have a clear understanding of what the board expects which can happen at any time obviously but allows him that safe harbor to get started you know he's going to hand them out after but I see he strategically did it before he wrote it once you're ready, once you guys come on over here around Justin good night I started with selling our district to our painters that's what I started did anybody else have anything similar so maybe write the first one selling your district that's trying to financially too I believe that I believe things like FCCLA feel completely misunderstood to a portion of our patrons that no longer have kids here and they're not on Facebook and they're not on they don't get the local paper and they don't see the charger or whatever it may be they hear it through word of mouth and where does that word of mouth come from so I think we've got to take board and as a district we have to get back sure dollars are going and but they're doing good and what does that how does that benefit them as a community member as a patron how does that benefit the each town you know we ought to be able to draw a tie back to it because yes I'm investing my money for those kids to do good but if that's not what goes that return for us there's going to be something in it for them you guys feel like some of your products of you had a good experience here in this school district thus you wanted to come back and live here and raise your family right never let never let say again but if you have a poor experience to go to your point you have a poor experience do you think you're willing to come back here to do those things it's a top you know it was a commensuary the neighbor this week and a man was 105 years old who graduated here in 1937 went off and built their plane very successful and there was more stories I had an all school reunion for now on this school it was over there in June that invocation for them and I said look around and there was a small a few hundred and some people there that was very small considering classes from 1930s but of all the successful it's one thing I said look from a small local community school and that was the school in the day the gym was inside of the school the products came out of it people know those things that's great what's next we're coming up with transparency I mean transparency of board information of school information and with transparency becomes increased trust they don't want a couple times I truly believe that we have a great board we don't always agree but we're always fighting tooth and nail to make sure the right thing happens and come to collectively together with that and do a good job of selling ourselves to our patrons as well I'm not trying to sell them a bill of good I'm just trying to make sure they understand that we are all vested we all do have different ideas and we're trying to figure out one common way to skin the cap those were the two that I had come up with anybody else have anything similar I just had to be seen in the district I think that's important because the superintendents are so they're high-speed class of high-speed individuals in our county so it's important I think that they be seen just around just to be just to make an effort to be a part of it they would come to our chamber meetings without them and to be involved if there are things out there don't be afraid to be involved in the community so it helps build that relationship with the community so they know who you are who might help with those top two potentially being involved, being seen sitting down drinking coffee and be a positive picture of leadership good points can I add to that it's not only in the communities but also within the district great good I had similar I just say community relations and district cheerleader both for the staff for the people who are here working for the students and also district cheerleader so funny district this size I bet by the end of the year every single kid will know who Dr. Pitch is possibly he'll know every single kid you guys got this perfect size where you have that ability you come from Topeka it's pretty tough to know 1,200, 1,500 kids but in your district you've got a possibility if you set your sights high can you imagine you're sitting around the table and you're talking about a bomb like Dr. Pitch came to our activity who? oh he's our superintendent really all will be heck those things start to breed success and the board helps direct all those things that's simple but you are the body to ensure that that happens I had built staff pride so because I think if we can build staff pride it will help with our current situation we're in with personnel this goes along with the other it is a great place to work personally I think we have it in spots but I don't think we have it in the first place it's always a goal of a business is to not just be a paycheck what else ladies? I had just three board changes, goals, ideas to know what are some of your ideas that you would like to support challenge your thinking a little bit of we've looked at the staff's quotes how do we initiate some new things here okay good I think real quick what are we missing folks what are we missing up there that we want to make sure our superintendent has clear direction this isn't a gotcha game I love if we're going to ask these five things on the test we want to know what five things are going to be tested super tense no different he wants to know exactly what you expect so he can knock it out of the park I have one other thing that's pretty like follow through follow through with board action follow through with whatever it might be you said that earlier yeah Doctor pitch anything on there has you read that that you want a little bit more clarity or kind of information from the board about that we help kind of guide your next six to twelve months you know I think they're pretty clear and what wasn't clear was explained pretty thoroughly so I think I'm pretty clear I don't want to see kind of the board we leave anything out so I'm just going to ask I see that's very common what about communication it might be on his but what's your expectation of him for communication and maybe we flush that out enough through change and challenges possibly but is there any clear expectation around that communication that you want to have some conversation about yes me individually I let him know that I trust him to our district I mean to do day-to-day operations otherwise I wouldn't have voted to hire you to bring him in here right so I mean I trust you on your day-to-day decision making but also understand that there's a fine line between okay what does the board want to know what does the board not want to know and I mean I'll know anything so you can't over communicate with me but as long as it's in readable form I have a texture an email or I don't I talk on the phone as much as it is most of the time but anyway I'm just not available to be a phone call very often so I like to be able to read it go through it and understand it before I can respond and then I need to know if you want to respond you know let me know if you need it it's pretty black and white guys I've had that before where something is going on you didn't know about that I said no I didn't think I probably needed to know about that that is what we hire administrators for superintendent your principals at and that's not for the board I don't feel to delve into that that's their jobs they're not telling us what to do and we're not telling them we'll have things and we work together do you set policies or what then they take it from there it's not we're not training I don't think anybody's sitting around this table has the training to do that but they don't have a pitch so I had confidence like Justin said otherwise you don't hire any confidence people so I'm here to say that I want to know what I need to know to be able to make a decision at the board table otherwise I trust that you're going to take care of it if I need to know you tell me otherwise we're moving down the road is that fair assessment what you two said some boards want everything some boards want zero so it's good to talk it out a bit there's a lot of communication coming coming in more than what I'm used to so so if we keep our current practice we're going to be a pretty good shape alright good your turn sir to put your expectations in the board so welcome it's a darker sander I guess okay so I have five things that I've recorded for my expectations for the board and I noticed a lot of language that I've used to hear has already been said tonight so I'm pleased to hear those alignments already working without even having gone through this section so my first expectation is the prioritization of student achievement which means being accountability driven spending less time on operational issues and on what's most viable to student success any of these you have any questions I'll just stop you but I'll turn through them real quickly the second one is willingness to abide by its own rules policies and code of ethical conduct that you guys have already agreed on as board members of this district third one is the willingness to acknowledge and follow the chain of command of the school district which again I've already heard and which is it's encouraging fourth careful consideration of each recommendation made by the superintendent I also heard that information coming out of this group and then lastly a practice of avoiding surprises and surprising surprise items in board meetings in both directions and I'm hoping those are clear-cut enough that they don't require a lot of explanation thoughts or comments or right on track okay thank you sir alright so as we end tonight just why aren't we going to be done just to smudge an earlier action so last thing that's in front of you is to make sure that you have it is your opportunity for evaluation so front page just to kind of check this second page is your timeline so Michelle can help with that but essentially superintendent for the first two years needs to be evaluated twice so remember November 1st April 1st so she should be building an agenda with Dr. Pitch of hey when should I do my self eval when should I bring that to the board when should the board have the conversation and executive session about the evaluation typically Justin would say a month in advance say folks fill out what strengths areas for growth etc this first window is kind of hard you're really just kind of going on the honeymoon okay we just got back from Orlando got a little bit of a light tan that's a little bit everybody's happy right now so we want to continue to focus on what we did this evening those are the key pieces that he's going to be working on and the changes in the expectations so that may take place in October where we hand this out give the board a little bit of homework say bring this to our November meeting typically the board goes to the executive session by themselves and says hey what are the expectations are the goals being met yes almost no it can be that simple need to build someone of a consensus bring Dr. Pitch in be as clear as you can be Dr. Pitch you're doing good here you're doing good here here we want a little bit more pressure we want a little bit more action on this he wants that feedback folks the worst thing you can do is figure out your board doesn't think you're right online because you didn't tell them that's what this tool does you guys come out of the executive session and you prove the evaluation you prove the contract typically superintendent rolls over on an annual basis okay everybody does it a little bit different whether it's a one year or two year contract but they do it based off the evaluation in the first and second year if you're on a one year you can't wait until April to do that the reason I bring it up in November it's a little early on a traditional cycle if you're near three so if he is here near three he gets evaluated by that February 15 statute that gives the board ample time to roll the contract April folks for him for you put you in a bind okay that makes sense when I'm articulating there so you'll do this twice if he's on two years probably not much of a conversation right now if he's on one year you'll need to talk about that at least prior to Christmas time to start having some conversation with folks okay I'm willing just to Dr. Pidge if you guys want to work it's no extra charge, no extra anything so just to zoom the conversation what we do is take that information tonight and we really refine what those two or three goals are as a board and then the board just says yes or hey yes but we want to tweak it a little bit just helps with that process for the first time kind of helps model what good practice might be what questions do you have of me conventions coming up November love to see you there we put it in November so that way if you're a rancher that'll be just a perfect time you'll have a little wall okay right there I'd encourage you anytime you guys can do board training for yourselves individually as a group you know as courties that may sound Patrick Mahomes and his team they're always trying to apply in their chemistry you know Justin does the small things you can see in the board meetings trying to do those things how do you guys reciprocate how can you continue to grow the last thing I'd encourage you to do a long range plan for all figured out start thinking about what the next three to five years look like strategically and make sure that those things happen so questions comments thank you thank you guys good to see you it's almost kind of an exciting time you did a good job good to see you again thank you moving on the next item is a resolution authorizing bond election and I have the resolution here and it reads a resolution authorizing and providing for the calling of a bond election in unified school district number 329 Womensing County, Kansas for the purpose of submitting to the qualified electors of the district the question of issuing general obligation bonds of the district authorizing application to the state board of education for the authority to call the bond election and for capital improvements improvement state aid and providing for the giving of notice of the bond election so as our timeline that we have been discussing for the coming months this is a month that we will that we have to notify the state that we are intending on having a bond election in November we've all been discussing what that is and how some of those changes have come about we got a lot of input we sent out a lot of surveys which spent a lot of time with teachers and staff and community leaders leaders in the community city governments Patrick you have anything to add tonight before we make this our final vote here I know I'm just hearing questions you're not having so then I guess I open up the floor does anybody have any questions comments concerns about moving forward with the bond that we have been discussing are we ready? you must have doubts well I just I hear more and more and more from the communities that were in the past the bond well yes it was intended for November as far as I know of course I haven't been here at all but we're curious plus what is going to cost during the hills to talk about I wonder if we're rushing does it need to be done about a question just a question we can do it I just want to be ready and I want something to have a good chance of passing because to do this but I want to make sure that we're ready so we can get it out there I'll go back real quick and just review what our expectations were of our timeline and we it has looked like we have been kind of secretive about the bond to this point and I think the issue was one we wanted to have a good plan put in place through BHS and HDK before we submitted that to teachers then we wanted to get in front of teachers before we got in front of patrons is there anything you see here that wouldn't be acceptable or that you would like to have things changed or added to I just wonder if we'll have enough time and then now we would be I mean this is really the first roll out I guess I see it in my head is we're rolling out and so I would if we're going to do it in November we're going to have a busy September October to do that and so at the same time though that is 60 90 days and so if as a board we can't commit to getting in front of patrons you know several times I know I've seen in Dr. Pitches notes that he was going to get in front of a lot of or have the opportunity now at Hot Almanites to have a spot too and that's not the only one I'm just saying now is that time though Don you bring up a great point what are the ideas of getting in front of them right now because once we vote to do this we have to have follow through like we've been kind of discussing the changes and the opportunities and the weaknesses we have to have a follow through what does that follow through look like so I'll ask you do you have some follow up do you have some ideas of how we get in front of them what's best well I think in Dr. Pitches talking about 70 days in front of the shop and at Hot Almanites which would be great that aren't patrons but everybody can see what's going on I'd like to open up our facilities and take it through and tell them hey this is what we're planning to do and then also I do have some concerns of what just on the plans that I see of course I'm in here and I apologize for that but just some things I think we can cut and make it a little more feasible because I worry in the time we're just passing on for absent sales for the county which was just renewing the road bridge so then you're going to ask for this I don't know what the total goal is do we have a total yeah it was 17.9 it hasn't gone up in it I thought it was 19.5 so okay I was hoping we'd have it down closer to 15 it's going to be a hard sell I'm just giving the current times of where we're at you said I'm for it but I just don't want us to put it out and feel like why we just can't get anything passed and it's worth making more time to go through it's just a question I will say I will support I'll match that I was hoping to be between 15 and 16.9 most of that got added pretty much after we met with the teaching staff and did some relocation and some things that they thought were extremely important and met some of their needs which was cool so I agree on the amount of timing of the colony I believe that in the next 60 to 90 days that I'm willing to put forth the effort to get in front of as many people as want me to get in front of I will commit the time because I am here and I will do it I'll say it's exciting or fun I've got a lot of other things going on a lot of young kids and I'll be bouncing around a lot of stuff but I will commit the time to making sure that anybody that has a question about this and wants to see my face and have that discussion that I will make the time to make that happen so am I good with having it in November as long as the group is but I'm not going to be the one lung soldier that says okay well fine I'm the president board I'm going to take this on my shoulders and I'm going to do it alone because I will not and that shouldn't be because of what you said transparency and everybody selling the same color singing the same song but I just have reservations our community have been here for almost 60 years and knowing what it is there's a lot of rural ag here that gets affected by this and a lot of elderly ones that are going to be affected significantly on their homes and I don't want to be the ones that said because we have to have this and have a I thought it was my whole week I don't want to be that I want to be considerate of what they have to listen to what they have to say and some of them will know no matter what you do no matter what you do but I think if we get out in front of people and work on this I guess a question if it's enough time from the county don't go through and I'd love to see it as a way to get moving like I said there were some items in there the district office and the cause for connecting link to the high school you can turn a lot of money off there and hurry the kitchen renovation I can't imagine the cost that much the kitchen maybe it does Kelly I just want to be on that point that we spent a lot of time that we had a significant amount of time the last time we ran on and people complained that a year wasn't enough time so I think that a benefit to having a short amount of time would be that it's in front of people for a short amount of time it's a little more intensive I think we have some strategies to have some of this information and we've talked about what maybe the difference in the type of information that we present is given to the people and it may be a shorter time time actually works in our favor a little bit so it's not where everybody gets busy and then forgets about it and then oh and we present something again and then it gets busy and they forget sometimes too much time is not always in your favor either I think we knew a lot more about it because we were working on it all the time but it wasn't out in front of the public the whole time being sold I mean I would disagree with that we have how many meetings how many open sessions at different schools at different locations and every board meeting is open so I'm not trying to be disrespectful in any way but I think we had a lot of opportunities for people to come and we had a lot of information that we presented and a lot of us were there doing those things and we had a lot of meetings where there were very few people in attendance so I think I'm in support of it being a member that's what we said we were going to do we had a timeline out there we've been sticking with it we set the goals for what we're going to be we had events from contractors multiple times chances to talk about the revisions that we would want to see had opportunities to discuss how we lowered those in fact there were multiple emails specifically saying what can we do to decrease these costs I don't know who all responded to that or what happened with them but I mean that's my reasons I can understand your point I think it's good though to also say well we had this timeline I'm not going to do this now Ben I asked just last week if you know I'll just comment on it is that the last day you can do anything to notify them there's a 19th one of them before you were going to have that one doesn't yes we are I'm I hate to say this on video but I'm a procrastinator by nature so when a hot topic like this comes up I kind of put myself in a 60 day timeframe so if you push it off till next November I'm probably not going to get really excited about it unless you force me to be until next August but again I'll go either way I want to make sure that the communities and the patrons have what they want and that's where I'm at I'm ready to invest the time but Kelly you had something? I'm just going to say I think about what was mentioned and so we didn't want to have a lot of we had all those different options last time and then people were confused and so I think this time we were trying to make sure we were home in on here's what it is and what people were going to do and so we needed to make sure we even got it first before we wanted to really go public with this topic then people would hopefully which in turn also confusion around time frames and even with that I think that adjustments come our first election was in January of 2020 and then we didn't have one last time we were good and we were ready and so I would hate for us to then keep putting it off because the longer we put it off the more expensive it is to do the exact same project we want to do right now and it's just going to keep increasing the cost inflation and keep going and our ability to do the same level of work is not and hoping that we as a board can as a district can get that information out to patrons in lots of different ways if we didn't we failed right and I think that's one of the ways that we can do that is not you know only I don't know how to say that I don't want us to put it off again I guess is what I'm trying to say Pat, do you have anything back around that? Pat, do you have anything back around that? Pat, to Kelly's point the longer you wait it's just going to go up in cost I kind of love this see it level out and go down but I don't see that happening you guys everybody sees it in the old products you buy today so I think my theory is it's going to be a 20 million dollar bond next year for the same thing and I hope we find some efficiencies the bond passes and move forward with construction we go through the plan there's some efficiencies we can gain some of the construction and design and all about it I do feel like we went through the plan really well there's a lot of comments a lot of good comments from teachers to clean things up the last move was kitchen from high school to grade school could have been a lot of thought it's just regurgitating that now and getting it out at that point what would be our promotion plan does anybody have a promotion plan what would be the next steps if this passes tonight what's the board's next steps in order to get in front of people Dr. Pitch is meeting with patrons and setting up different things I had some very basic things but I feel like we need to get basic plans basic layouts and what it's going to entail and I think just what we didn't do last night we just need to have all of those things out in the local areas SOP2, the community center I mean grassroots those things have to be out and accessible if you don't come to award me enough time but you go to SOP2 for gas and you can pick up a flyer if you don't go to SOP2 you go to Dollar General you can have one or in Maple Hill at the community center or in Paxico at any number of those shops that are there the winery, whatever just all the access points so it hits all the people I know that that's a cost with paper but we can surely probably send that fundage and then we have the meetings before I have mixed healing photos because we have them and nobody comes but we have them so still be those and I think we just start a plan for those things but I think what I've heard a lot is I didn't have a hard copy piece of paper in my hand that showed me what it was going to look like basically an outline obviously not like this all the way and the color of the wall or whatever but I've heard a lot of that I didn't have a piece of paper in front of me that told me what was in the bond so we need to do that do they also have any communication? in addition to that places would be I think just events that we have at the school or other community events that we can just get something set up where people can go see the information I know that's just people that are in our school but it's also their grandparents and their aunts and their relatives that are coming into the schools their parents only our boy that's playing in the common area we've got anything that's quick it's easy it's easy to see I can't think much more than a page I think for people to be able to as much as people are wondering I did not in a lot of pictures or graphics with that not a whole range of this text just a few seconds just one draft anyway to balance the point if you wanted to do some tours like wrangle a couple of our students and schedules and times board members can schedule a time you can but the students they're really busy I know I'm just saying if it needs to be a Saturday morning because that's when people are available then I'll commit a Saturday morning to be in a facility and I'll sit there for 4 hours advertising and if they can't get there until the last minute of the 4th hour then that's when we'll go through it do you have any thoughts about the selling I mean I'm not trying to sell anybody I'm trying to get the information out and you I agree with advanced order but something out there if the senior senator wants to have somebody go down or two and go down this is why we're doing it and explain the benefits of being solidated the savings I don't think anybody around here understands the savings over time they're going to spend a lot to do that but you don't realize about cost savings I mean even Dr. Hart mentioned the billboard maybe we ran a billboard and say have you heard about the bond here's the places you go to get information we can't use school funds to sell and you need to vote yes all I'm trying to do is get something out there to ask questions did you know there was a bond happening if you didn't here's where you go to find out information and leave them through Dr. Pitch and then he can call in reinforcements as needed but hopefully as I said before we are one district many towns one district we all benefit and so does that smile that was just my question I don't know can you help out on that just a question yes just that I think it would be good for us board members to have here's your talking points about bond I'll highlight so that we're all saying the same thing here's or a quick reference like if someone has a question factual base here's some facts there's some facts that we know that we all know about and I think Maria or HDK is really good at providing those types of things we're just going to have to put it in she'll provide us with the bullet points I think too you'll help us with that you'll have questions too that have already probably come up and more that will come up that probably have those as kind of talking points too we have a major question we had a great turnout with the teachers that day I know that not every teacher showed up and I apologize to those that wanted to show up that couldn't make it but we had a great turnout and I think the overall resounding response seemed very positive and most of them were excited about the November date but we talked to them 30 30 days ago so they've got 40 days more information than what we're getting ready to turn out to the the patrons, the people that are the vast majority of the votes so but I stand by our decision to do it this way because the right people got involved at the right times to make sure we had good information on paper to even submit out tonight we have to either approve or disapprove of this resolution it's on the agenda as an action item I move to approve it's been moved, is there a second? it's been moved and seconded any further discussion? hearing none, all those in favor to approve the resolution, please say aye aye opposed, same sign motion carried so now, I mean there will be I think maybe in your next Friday notes put out some ideas on getting collaboration if you have any then, hey this is what I think we ought to do, send them to Dr. Pitch and Dr. Pitch will put a summary together on how we're going to get out in front of the communities does that sound fair? yes, I've already started to work with Maria I've looked at some other brochures of successful bond packages in the area to look at their design we've already taken a look at the voting the turnout we did not have about any kind of people turnout for the last vote for the bond elections so there's also a message of getting out to vote we need to rely on to get more voters out there I think we've got some plans in place in here and some additional ideas and this is, I think the iron's hot won't be important to summarize that and keep going while the iron's hot yes sir, thank you okay, next is authorizing today the special meeting for purpose of the budget hearing August 22nd at 6 p.m so, when you mess up, you fess up I'm going to own this, I've had to go back and forth I'm initially planning on August 22nd for the special meeting and working with Stephen Parsons and looking closer at the budget we realized that we could push that date to a regular meeting but we'd already committed with the state to that August 22nd special meeting so we're not able to go back like we tried to see if we could reverse that but we are going to have to stick with our 22nd so we will need to do the revenue neutral rate hearing and the budget hearing and then approve the budget on that special meeting the upside is the mill levy is going to be reduced from what we initially thought by a point or so and we've got a working budget we're ready to bring to the board okay so is there a motion to approve that budget hearing okay you second how many second call those in favor please say aye aye same sign motion carried negotiate an agreement so you have been given the copy of the negotiated agreement with the changes marked at this time we need to ratify that we're okay with that agreement so they can be sent back to the teachers to ratify the rent so that's the action tonight any communication or questions about the negotiated agreement Kelly did a great job of being there by herself on the first one I apologize for missing that meeting but I was impressed with teachers this year I really told them that in our second meeting they had some great ideas and worked hard for it so I moved to approve the negotiated agreement it's been moved and seconded is there any discussion hearing none all those in favor please say aye aye same sign motion carried next is approval of our approval please so we have received only one bid for leasing the extra acreage of $50 per acre listed for the county fair association their total bidding was $500 it's the only bid we've received I'm going to accept the bid I second it's been moved and seconded is there any discussion hearing none all those in favor please say aye aye opposed same sign motion carried electric bus proposed so Mr. Thompson of course let's start with our second Mr. Thompson of course he was unable to stay with us tonight he was going to present some of the initial information that we have regarding the potential for securing electric buses for the district it would replace our 10 year old bus meets the buses essentially what happens is this is a grant that's written for by the company that creates the buses there's probably $5 billion in energy funding out there that's been created by the current administration we have to apply for it if we're approved we essentially receive the buses for your charge the machines the only out of cost for the district is to run the charging and running electricity to your charging station from the transformer so that's the district's output on the front right now we are researching a couple things regarding maintenance per year costs and so doing comparative analysis of with a regular bus versus a cylindric bus what's it going to cost us to maintain are there any hidden fees we've been in contact with a district in Missouri that has done a large scale flip over to these electric buses they've done it for over a year now so they've got a year to kind of see what the cycle is and they revealed some of the things that they noticed nothing that gives me a lot of pause at this point what we're doing tonight is explaining to you that we are going to apply for the grant if we receive the grant then you'll have the opportunity to review any great details and make it determine whether or not the board wishes to accept the grant right now the turnover is we are looking to replace two buses two of our lease of buses we don't want to do the entire fleet we want to do a limited time and see how it works and see if we can save some money especially with the cost of cash right in this financial we're interested to at least see some of the numbers and information just so that we're running a lot of times of evaluations to see just do the comparison side by side so you guys can look at that okay then moving on I move that we let's see I move to go on executive session for 20 minutes to discuss matters which would be deemed privileged under attorney client relationship with the board members Dr. Pitch and Angie Stahlbanger Angie Stahlbanger and Angie Stahlbanger the meeting will resume here at 821 is there a second moved and seconded all those in favor please say aye aye opposed same sign okay moving on now to personnel I move to approve the employment as submitted Monica Lopez Reese elementary school first grade teacher Madison Bird elementary school teacher Abe Kelsey Swine Schoenberg as a substitute teacher Clinton first group substitute teacher Peggy Abb as a substitute teacher Brent Shreiner Laura Hannon Valerie Spiker Emily Shaw Brian Boucher David Markley Sr also with that approve the resignation of Krista Talley as the junior high media tech it's been moved and seconded any discussion hearing none all those in favor please say aye opposed same sign motion carried Dr. Pitch I have just a couple quick things in my Super Ken's comment the first one was mentioned earlier which is the CATHB convention coming up with number 11 through 13 I looked through the breakout session some of those are very interesting if you guys have the ability to free time I'm interested in taking my two campus principals to this conference as well there are some things that would be very important for us to be discussing as an administrative team so we get six for five so if we have five members we can bring an additional six one with us so if any of you are interested in November 11 through 13th if you're interested in having time available let me know and we'll sign up and we'll all go together secondly I want to point out that we have our staff coming back this week on Thursday and Friday we've got professional development for all staff together and then we turn the teams loose to their campuses for the principals to work directly with their teams to make sure they have enough time to communicate expectations and start to plan for the academic year last I just want to say that it's exciting for us that we're launching this mod package I think we can go forth in confidence and we've prepared for the best of our ability the information, the plan and now it's the job of us is the district as myself as a superintendent market this an extreme degree to every corner of the district and we get the turnout that we need so that we can pass this mod for not just for this group of students that we have but for students for the next 30 years that we're going to enjoy these safe facilities that we're going to build so I'm actually very excited about this mod Jerome, Don I did have one thing wouldn't it be possible wouldn't it be possible to change our time to seven again get it easier for me to make it to say that again for a second to change our meeting time it's seven o'clock so we'll arrive by then July oh you did? yes we thought we had all that done in July we just did that that's the paper that's the meeting time that's all that was in that was in a consent agenda in July that's fine we discussed it when Brad was driving so far to get him home a little earlier we were going through so many bone stuff at that time they were getting pretty late meetings and so we were out of that time to change it had no problem time comes again re-discussing it and I don't know if that's all I just know that's going to happen Kelly, thank you all I'm excited for students next week so I did drive through the buses over here and things do look pretty nice there's a shiny band over there okay I'll take a motion to adjourn it's been moved, is there a second? okay all those in favor please say aye aye motion carried, meeting is adjourned thank you all