 Yeah Okay, this is John Felton plotting a data services coordinator at the Nebraska Library Commission and my colleague It's Catherine Brockmire who's our special Projects associate and today and actually we can show you a picture of us even though there's a webcam We can click to the next And show you who we are We're the data wranglers here at the Library Commission, so we do all the survey work and What we're going to demonstrate today is The new version of Bibliostat collect which a lot of you have probably used before But this year there is a new version So we thought we would Show you that version To make it a little easier to use now this Bibliostat collect is the product that we use to gather statistics from public libraries every year on such things as library usage Collections operating revenue and expenditures staffing and technology And actually every state is using some form of Collection device to do this so that it all gets collected nationally Now we delayed the release of the of the Nebraska public library survey this year, which is the 2007-2008 year So that we could use this new revised version of collect I think you'll find a lot easier to Complete and submit I think we go to the next These are some of the improvements that Baker and Taylor has made in this application First of all, as you'll see, there's a much better user interface It doesn't look so clunky. It's not so clunky to use It's actually moved into the modern world The other one was kind of like the old days before we had windows It also works with more internet browsers. You don't have to use just Internet Explorer for this if you're familiar with using Firefox if that's your default browser You can use that as well and it works just fine as long as you're version 1.5 or above In fact, that's how I've been using it here at the commission Used to be that we had problems with pop-up blockers if your Pop-up blocker was on in the old version You always had to make sure it got shut off or you wouldn't be able to complete your survey Well, now that's been eliminated. It doesn't seem to cause any problem at all Another nice feature that I like is automatic total calculation For those of you who've done this before you always had to click update At the end of the page in order for the fields that total Data to actually add them up But now as you're going through the The data it'll actually add it on the fly as you're going through Another thing it's easier is when you get to the end and want to Submit your data you'll often be asked for Corrections to edit checks things that The program thinks maybe aren't right or something you've Forgotten Now it's much easier to go ahead and correct those without going back to the actual survey itself You'll find that much easier. I believe too Plus when you do print your report That before you submit The formatting for the pdf reports is really much better than it was before So these are some really nice improvements And I hope that you'll find this much easier to use So that's why we're demonstrating it to you today So now captain's going to talk about Ways you can access this survey when you're ready to send us your data Okay, we're going to move over to the web The username and passwords used to access the survey remain the same what you've had before but the internet address has changed slightly Before if you have this bookmarked what you had was collect informata.com You will not arrive at the right website You need to make sure that you have changed your bookmark or your favorites to collect btol which is bakertayloronline.com So you could either enter your new URL directly or go to the library data services page on the Nebraska library commission website or you'll find some extra information. This is Our web page the library data services you'll see it www.nlc.state.ne.us slash Statistics and on that page you'll find some information We'd like to show you It's scrolling down in bold. It does say submit your public library statistics online This will take you to another page with some information Before you do that you may want to check out our FAQ Which has survey instructions or the data definitions But once you're ready go ahead and follow the link to submit your public library statistics online that takes you to another page So once you're ready to start the survey You may either click on the graphic here on the the link Again below are the FAQ survey instructions or the definitions That you can that we've pulled from their site that you don't need to log in to read up on it at advanced if you need to do that otherwise go ahead and Follow the link now you will see this takes you to collect dot btol.com And you should have a username and password I'll select for the hours in And click on the green log in button We'll look at the opening screen now I'm kind of curious what what you see if you see what I see which is a smaller screen Your you may only see so much In your screen where you might see frequent questions and perhaps you see 2008 Nebraska Public Library Survey And uh some of you Might like to have your favorites or your Bookmarks on the left which means that your user space over here on your right is even smaller You'll notice you have a scroll bar down at the bottom This has been one of our most frequently asked questions. They say we can see 2008 Nebraska Public Library Survey We can also see links to 2007 and older surveys, but we can't seem to find out how to get into 2008 Well, you've got to keep scrolling to the right. You've got your scroll bar down at the bottom There is the button continue survey the best way to optimize your space Is to close out your favorites or bookmarks on your left also, uh Maximize your window and there you see you do have The view of the continue button survey. That's the one way to get to to get in and start So that was our first frequently asked question And uh deservedly so they hid it to the right Okay, so another reason might be your resolution is set too low um I think that's about it So once you get going there, you see the scroll bar is missing because we have everything we need That we can see in here and we will click on continue survey to follow Okay, I'm turning them back over to john. Okay once you do find that green button and start your survey Or if you've already looked at it before it'll say continue survey You'll see our first page which is section eight of the library survey But at this point, I also want to show you Uh, some of the new tabs they've set up And explain what they do um, actually Home doesn't do a whole lot. It just takes you back to where you started before Surveys where you will be most of the time and if you're going off and doing something else Like looking at their frequent questions Looking at the instructions this tab will still show up and you can always get back to your survey So this is how it and you and of course you have here Your navigation if you're already Completed part of the survey and you want to skip ahead you can always go down Here to this navigation bar and click whichever one you stopped at before um the status button You won't use now But this is what you what you will use when you finish your survey And are ready to review the data before submitting it. So remember that this is Probably the last screen you will get to when you are finished with your survey Printing uh printing again is something you use toward the end. However, a lot of people Understandably would like to have a blank survey to use when they're going off and collecting the data Much easier to do that so you can print the entire entire survey without data And just click it either as a web report Or a pdf and it'll just produce a blank survey for you before to start So this is a real handy thing later You'll want to you can have the choice to be recording it worth just this year's data Or you can have the uh a little longer report that compares last year's and this year's data So there are some options. You can also print a section of the report if that's what you're looking to do Pretty quick questions. This is a section that Bibliostat puts together to help you With some problems you're having using the survey Uh navigation or other the other uh parts of the survey So you might want to just kind of go through this look at it And you know see if there's something there that you've had problems with before Or as you're using the survey if you run into a problem You might want to go here And then over here the last tab these are the instructions for the Nebraska survey itself This is a way to See what our definitions are for all of our data elements and it's arranged alphabetically by section If you need to to Say what do they mean by operating revenue? For instance, you can go in here and see What we mean by that Another thing to look at as we go back to the survey Is this is a new button over here. It should show last year's data A lot of you will want to click on this because when you do Then you'll see that it shows you what you entered last year Sometimes it just makes it easier To to know what what you did last year. You can also hide it again if you don't want to see it But I think most of you will like it in this In this mode And down at the bottom, I'm going to harp on this quite a bit You'll see a save and an export After every one of the pages and there are actually 17 different screens Although some are quite short but before you click this text button I advise you every on every page to just click save That way if your browser freezes Or your connection gets Interrupted or something you won't lose your data And So please think of that now the one thing I don't like about it is whenever you click save Instead of leaving the where you were it takes you to the top of the screen This is another thing we'll be telling Biblios now if you're working on the survey and you go away from your desk It will time out after a certain period of time You make it back to your desk and see this little counter going That's counting down the seconds before it logs you up If you do see that Remember that you can always click the f5 function key on your keyboard and it'll get you back to the survey So we we save this screen and we're going to go ahead Oh, I know I was going to show you one thing I applied and we here's another thing you can do if you're having Questions about what sort of data you're going to put in a In a particular Question that you don't want to go look it up right now a good idea is just to click this flag Because later when you're finishing your survey There is a button you can click that says show me all the flagged questions And they'll remind you that oh, I forgot to go back and answer that one The reason I flagged this one on phone number is when you're entering phone numbers Uh, we want the whole 10 digits, but you don't have to put in parentheses for the area code or a hyphen between The numbers you just put in a 10 digit number and it'll it'll format itself now going on to section b Oops Uh After you okay go back to section b, but that's katharine's deter Thanks john He gets pretty eager I was on a roll. We're on a roll Okay, so so and i'm going to just stop and take a moment here To let us know that you can always send us your text messages if you have any questions or comments at any time I've checked and we haven't received any which is you know so far so good. We're doing We're doing good here So we were in in section a john showed us section a which is basic most of this should already be filled out again as he said Uh, you don't need parentheses or hyphens or phone numbers or fax numbers And We've done section a so we would click save Unfortunately, it takes some to the top of the screen We can scroll down to hit the next button Or you can select the section on the left Under survey navigation Section b is also pretty easy to complete but Remember to calculate the number of total weeks correctly if you have regular and summer hours so They should add up to 52 We have we flag these for ourselves to remind you if you have If you have Um no summer hours Then you would put 52 here However, if you do have summer hours Say 12 weeks of your summer You just need to make sure that 2.2 and 2.5 Should total 52 And then it does calculate for for you the Your total number of hours And you see I had to enter some data if I change this It will automatically change my calculation at the bottom but It's up to us to make sure that 2.2 and 2.5 add up to 52. Okay So I'm going to save my data scroll to the bottom and click next Section c is library facility questions It's another page where much of the data will probably already be filled in and cannot be edited So note that wherever The question is in purple text That's these such as 3.1 3.2 in bold And a little lower 3.7 and and and onward These are questions that must be completed And you will find out later on when you do your edit check if you have not Filled in those boxes That will come up in your edit check So we will save And we'll go to the next section D This is the library finance page This might be the reason why you'd like to print this out in advance Uh, the whole section D Because then you can go and gather your data and then come back and fill this out Don't forget. This is for fiscal year 2007 2008 And you can also add groups if needed You receive funding from more than one county for instance, so Come down here. This is where you would add Another group here or here For other local government revenue So in section D part two You begin to see automatic calculation field And Scrolling down 4.16 It is only for LSTA library improvement grants So be sure that that's reserved for that only And as you enter these fields the total should Calculate here at the end We'll save And click next part three Is more revenue figures This is the place to enter sources of income that you had not yet specified Again, you can add groups as you need to And you can check your definitions while you're going through by clicking on The number if it's linked This is where you it will pop up To give you definitions Again, these totals will calculate as you enter data above Part four capital revenue The beginning Okay As we get down here to 4.31 You're starting the expenditure section of the survey Right above it. It says operating expenditures And note here that you if you have an amount in salaries and wages You really shouldn't leave benefits length, which is the one right below it, which is 4.32 As employers must match social security and medicare payments, which is considered a benefit So if you pull up the definition in the information for 4.32, here's your help for question 4.32 Include amounts for direct paid employee benefits including social security retirement medical insurance life insurance, etc You can read up on this a little bit more So what we're trying to say is if you fill in any amount from 4.31 You should take into account that you are providing some employee benefits and that amount should be entered in 4.32 Which will then total for you at 4.33 Scrolling down we would save our data Before we move on Especially as browsers can get sticky And we are into section D Do that not move on Oh, yeah Pardon there's much to talk about Okay All right and to section E library materials This is your collection holding section Please note That audio and video definitions have changed to accommodate downloadable file Okay, so here's audio with a note You enter your overdrive figures under audio So overdrive is new for many many libraries this year In terms of how it's been Identified in this survey especially If any library has begun offering downloadable videos You enter that down here Where you put dvds Also Pay attention to the electronic databases area Please note that the number that gets calculated here in 5.20 Will need to later match figures from section 6 So this is one to Jot down and make sure that in section 6 Your amount here in 5.20 will later match What will show you in another section? I'm going to save And going on a few more on library materials We had serials electronic subscriptions and other materials You can also add groups as needed These are automatic Right here under shuttle collection and clicking next we are to section F Library services Please note here That I just want to point out again here on this section that Again, you've got a lot of purple questions here So and these are ones that sometimes people do not Collect and we really need you to collect these These data up here Another point is Down here on 6.20 Right here This is a new question Wireless internet access available to patrons This used to be this question used to be List your the url for your Online opac if necessary We collect that some more else now in a different survey So what we'd like to know now And you can just use say yes or no with this drop down is do you offer Wireless internet access for your patrons But some of you who just got that Wi-Fi grant Probably not this survey, but next year you'll be able to observe But yes for this Down here on 629 okay this this question Doesn't have a really great explanation it just says Selected type of connections to the library internet access well Wireless what we mean by this is a couple of things One we mean if The only connection you have to your library To the internet is through some kind of wireless connection From your internet service provider, please check this but Now if you have two subscriptions, let's say you have a t1 line Up here And you also have a separate Subscription to say a dsl line that you only use for wireless for your customers Please check both otherwise just check the Connection that is your primary connection to the internet Now let's see what else we're going to ask you So i'm going to save this go back And on this section right here remember we told you I have question 520 electronic databases That you should be attention to the automatic Automatically calculated total well, that's because these Three sections here under licensed databases Even though they aren't totaled These numbers have to be totaled the same one you had In question 520 otherwise you're going to get an edit check and get to the end and you're going to have to fix it Somehow before you go on Just submit your survey. So that's just a little tip Of not how this works So again, we're going to save Where do you go next? And I'm going to hand it but actually, you know g is pretty easy to do Just put in here Hall off from your library board. It means this might already be filled in in fact From previous years if it's changed go ahead and do that, but you can see the last row this one It was a seven-year period. It still is so you could leave it still again today Go to the next And then Catherine talked about a staff Okay This first question 8.1 asked for the total al al amls Paid staff that you have For the next question should say total librarians In other words all persons in your library with the title of librarians You cannot have A greater number in 8.1 and 8.2. They can either be equal or 8.2 must be greater So if you have four staff total and two of them Change that and two of them are al amls then you this is how you would enter it You may also have other paid staff who do not who do not have the title of librarian and that's where you would enter that here And then this will total automatically on 8.4 for you 8.5 and 8.6 Do for only to The library director And we do like to hear about your volunteers And the number of volunteers and the number of volunteer hours for me this is your opportunity in section i to Share with us what's been happening at your library. We would like for you to share your accomplishments And also what else has been going on you could also send us a separate email if you'd like to give us an update You've got 4 000 characters. You can Be quite specific if you would like and we certainly appreciate receiving this extra anecdotal information on top of the numbers As it gives us a broader picture of what's going on in your library Section j we're almost done And this is the opportunity where we do ask for The Name of the director or other authorized individual Who has authorized the total this also gives us a Contact person in case we do have some questions If we do need to follow up So we appreciate that as well And john's going to walk you through the final steps here Yes They have nicely put the instructions right here at the last page So you know what to do because there are several steps you have to go through in order to submit this Effectively so the next thing you want to do here after saving it Um Is go on to the next Into the next section That's okay, so what we can do here is Save it And then what you need to do is go up here to status It will not automatically take you there And just to say that There is an order to go all this if you remember the instructions The first thing you want to do is actually not do edit checks But go to this tab here unanswered questions Now, uh, what this will do is show you all of those Purple questions the ones you have to answer And whether you have done it or not And it gives you the opportunity here to go ahead and put a figure and allow going back to the survey and then when you go ahead and Go down here and say Stay it should actually Clear some of these off your off your page. Do you have to go down here and answer these? In order to really complete the survey and and to be able to submit it If you want you can also look at all of the unanswered questions to make sure you haven't forgotten anything So that's a pretty good practice too. This is not just As you can see not just the Required what we call the federal questions with all the others So that's your first step really And then you can go to flag questions Remember, this is your tool. This is the one you can use If you want to go back and make sure that you've answered a question Like we did You can see that everything we flag Shows up here and if we forgot to answer it we can go ahead and do it right here or if we answered it incorrectly so This is a another good practice to make sure if you did flag something You don't forget to go ahead and include it So once you do this then you go back to the edit checks This is kind of the harder part because sometimes there are certain formulas that they apply and like if one year you your totals for Programs were much larger than they are. There's your advice first. It's going to give you a Question here. What you do in a lot of these you can either correct it right on the spot Or It'll tell you if you want to If it wants a federal note, you can go ahead and click this Put a note in here And explain it then when you correct it It'll just go away when you go down here when you're and be sure when you're finished Doing this that you go down here to the southern green button and Click submit corrections. What you'll see when that happens is some of these that you Corrected particularly if they were totals like this will not even be there again others You make it be confused because they'll still be there But what you'll see is that this text Has turned green that means everything's fine. You've explained it in your note. You're okay to go ahead So when you're finished with this then and you think you've got these all fixed Then you go up here to submit survey It reminds you again. Oh, did you do these things? Make sure that you did then you just submit survey But before you do this And they don't remind you of this actually do they remind you in step four go back up here You print a copy of it So that you have a record of what you submit this is this is something you really don't want to do If you forget it, you can always call the school unlock your survey and then you can do it, but uh It's just simpler. It's to go in here before you submit it When you fixed all of your Edit checks and flagged questions and click on one of these to get a nice report Then back to status back to the bottom Hopefully these are fewer And you submit corrections and you're done It will thank you for submitting your survey Tell you what's done We will be able to see it from our end and you're all set So that's all there is to it So do we have any questions about? I have a question this is Bev and scott's bluff Hi, um, how do I get the stats for the overdrive how many overdrive books there are? Well, we just happen to have Susan nisley here who's in charge of old guy Hi Bev. Um, you can always call me on the phone and I can get that information for you It's also available. Um, if you go into the content reserve module Um, one of the reports will let you see what the total number of items is but again I can always try to provide that information for you Thank you That helps a lot. Thank you Student questions, so feel free to send us your text chat if you have any questions Karen you had mentioned this is a Technical comment you said you could hear us, but your microphone's not working So if you'd like to send us a text that's fine We have a question about internet connections saying I have both dsl and wireless Do I check both? Uh, actually that kind of depends if you If you're a wireless Here's the way I interpret this and I may be A different from some of my colleagues in other states, but what I determine is this If your wireless Is still getting the same internet and you're just sharing it with the wireless I would I would not even check it. I would just say That's one You're only getting one connection. This is you get your dsl And from that dsl connection you attach an access point for wireless. That's just one Thing you can always go over The other question and check. Yes, I do provide for artists from the patrons Is that an answer a question? Green check mark next to your name or that is a text to verify that we answered your question We're going to move on to our next question Asking that next year when the survey will become available Well because we won't have to wait for The new survey we could go back to the october 15th date But I guess I'm going to let you give me input on that if you want If this has worked better for you starting in december Please let us know because we have even with a march 31st deadline we still have time to get this submitted So I might extend out in fact I might send out a email to everyone asking or do a survey For those to ask you what you prefer so that's my answer this question was That it can be somewhat overwhelming the first time through One thing to do is to print it out Especially if this is your very first time to do bibliostat if you haven't done it in previous years The best that for you to do would be to go ahead and print out all of the questions And go ahead and show the previous year's answers so that you can compare to what's already been submitted for previous years Or we'll get previous year's reports And then just take a section at a time you can save you can leave it you can call us and we would be happy to Be with you live on the phone while you're filling some of this out That's We're more than happy to do that and I say we but you should call each other on Well, and remember that after you say after you click the save button You can get you can go ahead and log out and go back to alert. It's okay. You don't have to do this at once Okay, so the follow-up question about the wireless then let's go back into the survey and back to the wireless question real quickly here So wireless internet access that is if you provide a wireless internet access to patrons But if you're asking what how you receive your internet Your facility that's down below under type of internet connections and that's 6.24 through 6.3 of Yes, and now to explain that again, I hope it isn't too confusing. You can always call me if you're If you have really questions about it, but my interpretation of this is that For instance some libraries actually get their their only wireless connection from An ISP that sends it to them on a wireless connection Others will have Actually two subscriptions, you know for safety's sake in some cases they'll have a separate subscription Just for show your decision makers or funders how you immediately need to your community or you know Where you think you need to improve? It's a good way of showing people How much you do for the community and how you really need funding? Then finally You have to submit your data through biddlies that connect collect If you want to become eligible for public library accreditation Stay to aid or the dollars for data grants So there is a little carrot there for you to submit them to us There are probably other reasons too we can think about but these are the primary reasons that we Really think it's a good idea for you to submit your data to us So that pretty much wraps it up pretty much wraps it up for us today. We've reported this session and it'll be on Our website shortly. So those of you who missed it can actually see again if if you're you found this valuable and You will want another live session We'd be happy to do that So that's another thing you can certainly ask and we would certainly appreciate your feedback through emails or over the phone what you thought of today's presentation if it was helpful If we answered the frequently asked questions that you have come up with or if you have any suggestions for future presentations, we'd certainly like to Hear about that. So we Want to make this as interactive and helpful for you as much as possible And so this was one way for us to do this was through the live presentation, but also your phone calls and your emails are welcome. Be sure to email or phone john So let's go back to we'll go back to our slide just because we're so we're so proud of it We had too much fun with the lab codes But there's there's our uh our emails actually aren't on here Although it's quite easy as jay felton or k barack meyer at and then our long extension for our email And our phone numbers here are listed here also And we appreciate seeing you or having you here with us today Appreciate the interaction that we had with you with your live questions with your text Um with your feedback with the yes no checks and also when you Logged in to show us where in the state you were coming in from that was a lot of fun for us to see so, uh, hope we kept you awake this last hour and that uh You received the information that you were hoping for Please do send us feedback. Um, if you have any to share with us. We appreciate your time today We have the only grounds. That's right So thanks again, and I think we're gonna sign off now again. Thanks to susan nicely For her technical assistance today. She stepped in for christa and so thank you very much susan for keeping everything running smoothly for us today Have a great day everyone. Thank you. Thank you. Thanks so much