 minutes. Do I have any corrections? Oh, come on, you must have just spelled something. Okay. In that case, do I have a motion? Okay. Motion made in second. One more chance. Okay. All those in favor of accepting the minutes as read? We say aye. Opposed? Okay. Okay. Now, a lot of stuff is going to be coming together. Over the next several weeks. So just to remind you, we have Minuteman, both the capital project and the budget, which Stephen had forwarded to you. So, you know, please review that. Please come up with your questions. Now, I was just doing some quick numbers on the capital project. And it could be around a million five our annual debt service payments. If you divide that by 150 students, we don't have 150 right now, but we have. That's $10,000 per student. On top of the 22,000 or 24, whatever we pay now per student costs. So that's going to, it's a big decision. And now, if we, if any town in the 16 towns votes against the project, the bond issue, which Minuteman has already voted, we have 60 days to say no. If any town votes no, and could be by the time we get to the Arlington town meeting, one of the others will vote no. I don't know. But then Minuteman is going to a referendum, at least that's the determination by the superintendent. It's a town, it's a district-wide referendum in every town. I think it's scheduled for June 18th. And it's a majority vote. Not in each town. It's a majority vote throughout the entire district. And that has implications under the new agreement that we can talk about later. But it's going to be a big issue. Now we represent probably 33 to 38% of the enrollment of the district. We only represent about 17% of the total population. So we don't have as big a say, you know, as we might think we do. Unless we get a lot of turnout, you know, in Arlington on us. Thursday there's a lot of important questions on that. So Thursday we'll do that next, oh sorry, Wednesday. The 23rd we'll have Minuteman. Next Monday we have Hed is coming back to do another presentation on their budget. The tourism commission that we assure foundation budget review recommendation and proclamation that I think was handed out last week. And then we'll try to finish as many as we can. We have the insurance budget. We've got some items to do. If we can get like 90% of all that done, I'll cancel Wednesday's meeting the 30th. There's no meeting for the 4th, the 6th, or the 11th of April. But we would, we, it all likely would have a meeting on April 13th. Because we have a special town meeting. If we have time I'll try to knock off some of those articles. But we're waiting for the enrollment task force on the school enrollment for major issue. And one or two other issues. April 13th we will, 90% sure definitely have a meeting that we'll get some business to do. That's when the house raise and means committee will be reporting out. It will be able to fine tune a little bit more the local aid numbers and vote that. And hopefully after that then it's off to the printer as much as possible. Alan will be presenting. We'll have in notes for the budgets and the summary sheet. I beg of you, please take those budgets, go back and look at what we voted. And go through every item to know those budgets represent what you presented and what was voted on the town meeting. And if you see a mistake, you know, please let Alan know. And get those things set. So we're, we get as much done ahead of time. So the fire drill at the end becomes a little less frantic. So please look over those numbers and don't be afraid to ask questions. To myself, to Alan. Anybody else want to ask questions? Alan, you're working with Sandy, deputy town manager to make sure all the numbers are set. Okay, are there any questions? Right now the major focus of today's is the capital financing committee. With that, I'll turn it over to Mr. Foster. Thank you, Alan. So my name is Charlie Foster then chairman of the capital planning committee. So you all received a package. We sent you some of this information by email a couple of days ago. You've got a package, print package tonight. Just like to start out making one correction on page 25 of the presentation. Page 28, page number. The page that says page 28 and 25, it says probably works. At the bottom, town yard renovation, the $10 million should be fiscal year 20, not fiscal year 19. So with that matter out of the way, I'd like to thank you for having us here tonight. And I have behind me here is that I left our attendees from our committee. Michael Morris, Brian Rary, Barbara Thornton, Eve Moore-Golis, Sandy Cooler, and Richard Biscay. So each of these folks is going to be presenting some information to you about the capital plan and the capital budget. But I'd like to thank those of you that are new members of the finance committee and haven't been present before. And for those of you who have been through it before, it's probably just forgotten because it's very exciting information. I'll give you some of the background of the capital planning committee. This membership is on page four of the presentation. And Steve, Andrew, and Anthony Laionetta have not been able to be with us tonight. They've otherwise been detained. On page five is the organization for 2015-2016. And what you can see there is that we follow a subcommittee, subject matter expertise organizational structure very similar to what the finance committee does with different departments. And that allows each of us to create some institutional memory and some expertise in different areas. On page six, just some of the things that we're going to be discussing tonight. In your package you have this presentation. You have the fiscal 17 capital budget, the five-year capital plan. And you also have a one or two page document which shows the forecast new debt service arising from the bonding proposed in 2017 capital budget. And then finally, you have a document which we use to govern our review of investment in candle buildings that are rented out. It's a document showing some detailed income and expenses on the town on rental buildings that was prepared by Ian Margolis of the capital planning committee. So tonight we'll discuss the capital plans and comparisons and some of the major issues that are facing us. I just like to say there are really two reasons why we do capital planning. So get everything down to a very simple concept here. One is because it's very important for the department managers and the executives of the town to have some sense of reasonable expectation that they can get the assets, the buildings, the tools, whatever they need to provide services to the citizen to get them replaced or upgraded or handed as required. And so one of the things that we try to do is take the uncertainty out of acquiring these assets. And the second thing we do is through tradition, which somewhat encouraged the different department managers and leaders of the town to defer expectations. Put it all in other words, defer their gratification and say, okay, I can't get it this year, but maybe I can get it two years from now. Once it's in the capital plan, they know there's a plan on it, and eventually the assets that they're looking for and delivering services to the citizens are available. But I think I mentioned in my email the little two letter code on the top of the page is referred to the people who are going to present the various subjects. So let me just summarize on how we approach the capital planning practice. So we plan five years. We're rolling five-year plan. We actually have requests that probably go seven or eight years out, but they're buried in our spreadsheet somewhere. We look at the town budget and we adjust it so that we get a non-exempt budget, and that'll be explained to you a little bit later. And then we look at this non-exempt budget, and we control the capital spending so that it's within 5% of this non-exempt government budget. And this allows us to forecast cash expenditure in borrowing and then service the debt on that borrowing and still stay within the 5% limit. And we have about actually, if you just notice another mistake here, we now have 30 years of successful capital planning within this budget. The request from the town and school side, you know, the town side and the school side have different objectives, but they both get funded out of this non-exempt capital budget. And again, they reach their objectives and they make concessions to each other in order to keep the budget within 5%. So the budget that's being presented to you tonight, both the budget and the plans, stays within this 5% recommendation, which was a policy set by the finance committee a number of years back. And we intend to keep using that in the future. So I'd like to ask either for Gullis to bring us up to date on some of the projects that have been funded in previous capital budgets in our underway or completed in the town. We've completed capital projects that we've completed, various roadways and sidewalks and water improvements and sewer improvements that have been funded throughout the plan. Completed design and construction of the central virus station, which is completed in July. The tennis court Saipont have been completed. Phase 1 and 2 of the community safety building project and the successful development of the town around the master plan. So some of the capital projects are in process. Again, we fund water and sewer improvements every year on growing roadways and sidewalk improvements. The gateway, comprehensive gateway initiative, right now the planning department, they hired a landscape architect last year into this year. And they have a set of drawings for the welcome signs and landscaping. They have planning specs and management plans. And planning is working with the public works department on this project. And they're looking to start planning and adding sign work this fall after the procurement process. The completed design and preparing to begin construction for Magnolia Park and Death Park work. This project I think should be bid later this month for construction, hopefully starting in May. We have a completed design for Ring Electrical Upgrade to begin in March. Hopefully awarded in April so the construction can start in July. The completed design of Stratham and Tree to begin construction this summer and that will be discussed later on. And planning phase for the town-wide DOIP project. Currently there's two foam switches, one for the town and one for the school. They send an RFP and they receive a lot of questions on the RFP. So they're working to put out another RFP, which includes all those questions. And that will go out next month. And it's going to go to companies that are on the state bid list. Thank you. So Sandy, who was going to give us a explanation of how we reconcile our budget to the town budget. And also how the plan is to reconcile the finance committee guidelines. Well you've gone from good words, explanations, how we get into the numbers. So it's a really fun part of any capital plan. So starting on page 10, and what we're going to talk about for a minute is that 5% number and how we get to it and why that's important. And before I get into the numbers, I would like to reiterate something that Charlie said. Just give you a little benefit of my experience watching capital plans in other communities. This 5% number that Arlene has is a very, very important number. And it is a testament to the town's ability to do long-term planning and it's commitment to funding capital that you and I will now say we have stuck with that number. So it's a big deal and it's a good idea and it's something that everybody's interested to be doing. So for that, how do we get to it and what does it mean? If you look at the talk of page 10 with the reconciliation for the town budget plan, what we first start with is the overall town budget. And that town budget is everything that the town raises. Some of you may be familiar with the long-range plan that I've come down from time to time. So you start with this number from here. What's the bottom line? But the 5% is really only meant to focus on the core spending in the town. So you start by subtracting three things right off the bat. One is the amount that's added to the tax levy for the amount of money that we absorb in taxes for our MWIR assessment. About $5.6 million. And again, because that's not really related to overall spending or capital, that gets taken out. The second thing is exempt debt service. In other words, the debt service that you pay for things that have gone through that exclusion override. Since that's already going to count, we'll take that out. And then third is the amount that's in the budget that the enterprise funds pay to the general fund for the time that those general fund workers like me and the courier's office and parts of those are those slices of all of those that get paid for by the enterprise funds for the work that they do to support the enterprise funds. We'll take that down to that $136 million, which is what I would call the core town budget. We then start to think about what we're spending and how it adds up to that 5%. So 2017, we start with this $6,865,000 in prior non-exempt debt. In other words, this is debt that has been issued in the past and we have to pay it off. It's like your annual mortgage payments. There are several mortgages that you took out for all the things that the town's bought over time. And then there's cash, just plain outweighs for trying things. And then you have to factor in that we're going to borrow some more in the future and you have to know how much to set aside for that in the 17 budget. So that gets you $9.6 million in total spending. But there are several sources that you take off from that and I'm not going to go through all of the details of this although I'd be happy to or there are those of us up here who can go through what each of these lines mean but essentially what it means is that there are other sources of funding that pay for some of that $9.6 million in capital whether they're other funds that are specifically set aside for certain capital things or at the bottom here when we talk about bond premiums sometimes when you sell a bond in other words when you borrow money you get sort of upfront cash payments like reverse points on a mortgage and we spread that out over time in order to fund things. So then you get down to a total of $6.8 million. That's really what we're going to spend in FY17 essentially out of the tax levy on capital and you compare that to the $136 million right below that is $6.8 million $6 million $819,000 that would be exactly 5% so we're at 4.9% in other words $14,000 short of the 5% this year that same exercise goes out into the future some years for a little bit above and some years a little bit below. Any questions about that? So we're now going to go into some of the topics in the different sections of the capital budget including expenditures on community safety, how we're handling the Community Preservation Act, the bond premium strategy which is a relatively big one that Sandy just referred to, the strategy school funding and what the impact of that is on the capital budget in various other spending issues. So I think the first subject we'll address is the community safety, Frank. Thanks, Kurt. Excuse me, the community safety building renovation as you know has been going on for a very long time. It was originally a five phase project. We've condensed the last three phases into one in order to give the staff a break and to state some organization costs. The bids for the states came in favor of me and we were able to expand the scope slightly to include an emergency generative facility which wasn't originally planned and also to have $500,000 remaining in the original budget that was allocated to the health fund strategy. The first and left side second floor spaces were hoped to be ready right about now. They had hoped to give you a room back next week but it's going to be a few weeks more. You'll probably get it back right around the time time when it starts and you don't care. It should be ready in April. That's a correction actually. It said late March it's going to be ready. The remaining administrative spaces will be done late this summer. We'll have an updated budget number in about another three weeks once the demolition is completed on the remaining states and maybe some positive news about the remaining budget. As it stands, the total of eight year investments will be about $12 million in that budget. Moving on to the general police budget. Yes, sorry. What was the original cost to build the thing? Any idea? I think it was less than that. I think it was less than that. A long time into the 7th, right? Yes, it was built in the 7th. The 7980, something like that. So the general police capital budget includes the usual cyclical replacements of the cruiser fleet and the replacement of liner units and body armor. These are a fairly fixed schedule. We are planning to replace all the service weapons in 2019. Someone asked me earlier why we do them all at once. It's because that way one has to get a new gun. And anybody else has to have a new gun. They prefer to have them all at the same time. The department is experimenting with fabric computers. They've done two studies now and have not yet quite settled on the solutions that continues in the study phase. All of the portable radios, I feel we made you an investment, are scheduled for replacement in 2020. What technology is used depends on some decisions that will be made at the federal level. And the New Canary Officer has been born and is undergoing basic training and will be sent to the Boston Police Department for advanced training after finishing basic. On the fire department, the Central Station was completed last year, as was mentioned. I hope you've all gotten to see it. It's really a beautiful facility. That was a total four-year project of $8 million. We have budgeted in this year's capital plan, $1.2 million to replace the 30-year-old, excuse me, over 20-year-old ladder with a platformed tower unit that the Chief Fields will be using in their money. In the standard ladder, much more effective in fighting the kinds of fires that they've kind of annihilated. A pumper is scheduled for replacement next year. The radio system in its entirety, at the same time as the police radio system, those two together are multi-hundred-dollar, hundred-thousand-dollar investment. At the end of its replacement cycle, it's been shortened to six years because of the heavier use of the panels as we get in the Chief, it's also working toward the advanced life here, the advanced support, capabilities within the department, depending on how staff it goes, and so you might feel it. Any questions on that? Police or fire? Cameron? Do you plan each year a certain amount towards the guns while they're going to replace or are you asking for a big chunk of money all at once? It's a big chunk of money all at once, but I believe it's $45,000 for all of the partner weapons. Does that sound right? Should I go on with community preservation? The interface between capital planning and community preservation is new this year. The Community Preservation Committee was created by last year's town meeting. It got a very, very great start. Typically, the Community Preservation Committee would work on the same kind of cycle that capital planning does, getting proposals in August, September, holding hearings on them and formulating some recommendations by January and February. This committee wasn't formed until October and wasn't able to meet until November. So they've got a very condensed process. They have, however, received maximum proposals. They will be finalizing in the next couple of weeks. I believe they have a date to present to think of their recommendations. Do you know what date that is? I don't. With respect to the capital plan, like last year, we have segregated the items that have been in the capital plan that are eligible for CPA funding into a category called CPA. They are not funded by the capital plan present. They are in our report because they've been vetted by town staff and by our community. And they're worthy of consideration in the capital plan. But we're letting the Community Preservation Committee have the first crack at funding them, and we hope that they will. This year, kind of the way I understand that situation is one of the playgrounds, it's problems far, the fields and basketball courts can understand that it's made the first cut with the Community Preservation Committee. They've not taken a final vote on it, so we don't have a definite answer on that, but we'll know within a couple of weeks. And because we're not funding them, there is one of the things that it's called this time, the stratum funding was assembled for discretion. Okay, John? Yes, Brian. I understand what you're saying for what you're showing for, for example, the office farm. Was that in last year's five-year plan or the year's five-year plan? It was in last year's five-year plan in the same condition that it is now, which is shown, but not funded. So, beginning last year, we segregated these items for consideration by the Community Preservation Committee. Prior to that... They basically made room for something else by segregated it out. That's right. Right, and what we've said is that if they're, for some reason, they were willing to fund those items, then we will reconsider them because they have been vetted by staff. They are part of the plan, but our hope is that Community Preservation funds will be used for them. Thank you. Peter? Brian? The 2021 projects that are listed the other day in the plan last year? No, because 2021 wouldn't have been part of last year's plan. And there's quite a pile of them out there. I suspect there might be some adjustment. I mean, and if we were funding them, I suspect that some of those might be shifted from year to year to smooth things out. Because as it happens, there are three-part projects out there. Is the capital plan going to continue to accept budget projects like this in future years? I can't answer that question on my own, but my suspicion is that what we're establishing here is a method for town staff to submit these projects and continue to submit these projects for our consideration in parallel with Community Preservation so we didn't make any change in that process this year. I can't say whether we would next year. I guess we wouldn't change. Sarah? This year, the IT department has had to spend $43,000 to set up what they needed to set up for the CBA. That money will need to come out of CBA and go into that department. The other issue is post-its spent. Just for inverse attempts? Yeah, to reverse attempts. So that's just another amount, a significant front amount at least this year. So that's an operating expense, not a capital expense. Right. And the Community Preservation provides for I don't remember the percentage, but some percentage of the fund can be used to cover operating expenses associated with the Community Preservation effort. Right. Okay, so that this year, that particular amount won't be available for larger projects, such as this. Well, I mean, I assume they don't have any such expenses, so they'll have to consider it in the town after the process. But that's an operating expense. Is there a basic agreement between the capital planning and the CBA that all investment and capital properties will go through capital planning? There's no agreement. We've just been communicating the first time we'll have an opportunity to be at a CBA meeting with the CBA. John? Yes. Just one more question. Health and human services, is that a CBA category? One of the bins that they have to spend a certain amount? I would say for sure. I think John referred to the $100,000 item for the $50,000 item for the statute and in the town hall gardeners? I didn't realize that that was a some category. Yes, so that's a project originally submitted by Health and Human Services. It would be a CBA, it would be a historic preservation of that. Anybody else? So, if you refer back to that page that page 14, you know, page 11, that Sandy Poole took it through before the mysterious line there called Adjustment for 2015 and prior bond premiums which contained some substantial losses and Richard Viscay, 10 control will explain that to you. So basically bond premiums are one-time cash infusions that the town receives from itself, bonds for capital projects that they're borrowing. So the town has set up a policy that has two parts. Any general fund borrowing that is not exempt goes to the general fund of the town. And any borrowings that have to do with that excluded service would be put into a special revenue account. These funds are intended to be believed across the capital plan and there's not an appropriation from free-catching. These are non-cash offsets that we've amortized out throughout the plan to take those one-time revenues and apply them in a manner that would probably reflect the bonding costs of such projects and those are the non-cash offsets you see on the bottom of the plan. I have a question on that. It's not for everybody. Excellent information. So, Steve is going to give us an update on the spending for the head burns arena and on some 10 and old billings. So the next slide you have, the rink debt and then the new rink debt is going forward to the project that I am focusing on in 2018. And that includes infrastructure improvements to the rink, the blocker room upgrades and also electrical improvements. And the capital plan shares 50% of that. The next slide is town buildings. So the town owns and operates eight buildings and residential properties. The first three are under the urban renewal fund. That's the central school, 23 Maple Street. The central school is located in town hall. You can make a street with the building next to that and then the Jefferson Tether House. And they open the urban renewal fund and that balance is a moving balance that was as of February. So that will change obviously as funds come in and that will get paid. They give school, the leases expire June 30, 2017 and their rent also includes technical contribution and that started last fiscal year in their release. The fire manager school, the two tenants in that building, the local police in 2019. They also have technical contributions in their release as well. The town library which is the A5 park out ACMI is currently in that building. The lease has expired or beginning negotiations with them about that. Ryder Street is also a lease negotiation. Mount Bilboa release expires May 31, 2016 and it will be extended for another two years. It goes on one year increments. And Bilboa you have the profit loss associated with the buildings including which includes the debt for those buildings. Question about the tenant capital contribution. How was that worked and was there a fund with the balances? So if I depending on the lease but and that goes for the contributions for the building. Where does that money go? Is it going to some sort of capital fund with this? Yes. It's separate from their grant. So it goes and then it's used to for improvements to the building. Is there a special revenue fund, revolving fund? Just goes in a different one. Just goes into the general fund. And you keep track of it. That's what just the report that was attached to this has more detailed analysis of each tenant. Yes, so in the background the whole report and it has information. So it goes to the general fund. We used to have this segregated into special funds but I'd say 10 or 15 years ago the state ruled that it wasn't that you couldn't do that. The money had to go into the general fund so it stopped segregated. So in effect it's in free cash? Yes. So at some point when you wanted to use that you'd have to use an element of free cash. Well, I mean the capital budget is an appropriation of town meeting that the police drive it with free cash so I think it all matches up. Okay. Well, Carol. That's the building that's now currently rented by a little product. And I think that it's been rented for many years now. One has all the nice cordwood set up along the path. So Barbara is on the community manages the planning community development and has also been instrumental in the formation of the facilities committee and the facilities department over the last four or five years to be heard about that before. She's going to discuss planning community development as well as some requests from various departments this year have led to led us to ask some questions about the quote unquote civic block which she'll discuss, Barbara. Thank you. First of all, I'm going to take you through your page on the planning and community development. We've got two issues that I want to bring to your attention. First is the long range master plan and as you know it passed in the town meeting last year and it's going to be coming up with some very detailed issues I think coming up around the zone this year. Our principal interest in the long range master plan speaking for the capital planning committee is that it remembers that we want a long term fiscal stability for the town. So as we look at the master plan we look at the tools that will allow us to gain that long term fiscal stability. Regulatory tools, land use including zoning modernization some of the tools available through the master plan that enables that stability. Second point that I want to bring to your attention that relates to planning and community development is that we have two new entities in the town the department of facilities maintenance and the new community preservation act. Both of those provide substantial new kinds of resources to communities planning community development department and to other departments as well. We're in this stage as was alluded to earlier with the writing talk about how community preservation act kind of came up very quickly didn't have a lot of time. The town is the department heads are discovering the resources available to them and planning is one of the leading departments doing that. Of course we have a new planning director so there's a lot of new stuff and new flows of information and new opportunities that are available in the town right now. So that says it for planning and community development next on the list is the Civic Glock campus planning. I personally love this term and came out of the master plan but I think it was proceeded and has been floating around I think for some time. It's the block of which we are apart right now that goes down to Pleasant Street it's this maple down to Mass Ave and Academy Street and we need to be looking at the properties in there in order to create to kind of stitch them together visually just to understand how they work together functionally and to make sure that we maintain them carefully. There's specifically we are looking at the importance of doing a structural assessments of these town owned properties and a space needs analysis for the town departments to see if there are properties that we own in this site that now we have staff that may be able to use these sites more practically. I think Health and Human Services which was mentioned earlier is a good example of how we might use this. They are looking specifically now at the Central School and specifically at the Central School the first two floors and how they might be better for the senior center. What they found when they began looking at that is that there's a primary concern about the infrastructure in the building that needs to be fixed that needs to be addressed and we're great to get engineering reports and finding out more about that. We are asking that there be more information on how space can best be used for the town both for revenue and for housing departments in that existing facility. But it's a good example I think of the process of civic block planning. There are resources available for community development block grant money, CPA money mass historic money and there are other state, federal and private financing resources that we would be looking at. That's my favorite thing. We have a new facilities maintenance department for those of you who are new to the finance committee and have not been caring about this for the last few years it's been a long time coming and Ruth Bennett is the new head of the facilities maintenance department. I asked Ruth before I came tonight to give me a little update on what she's been doing and it got very long and I noticed that some of my colleagues here have pictures on theirs and it was suggested that maybe I should just get rid of all of the text and just put Ruth's picture up there but we didn't go there. For me one of the most important things about the facilities maintenance department is the purchase of software and they have used software. They are applying to get as much data as possible, baseline data into that software because that software will give the predictive will give the town of Arlington a tool for predictive analysis and to do the kind of long range planning that Sandy alluded to is Arlington's special magic. We have asked in this town to do long range planning the most townstone and this will give us the information that we need to do predictive planning for expenditures for all our facilities from boilers, roofs, buildings everything we own so I'm very excited about it and I'm very excited about what Ruth has done in the last few months that she's been there and they completed in nine months something that typically was 12 months to do this has led to a bit of a problem because their run rate of work has been so fast that getting supplies and materials in order to do the work that they've been able to do because of the efficiency of the software and the focus of having the plan and the ipads that are out there in the hands of the custodians has led them to have a run out of money so she's hoping that she'll be able to get some of the money from snow is that software, can that tie in with the need for the controller to update the audits with infrastructure that's I don't know much about the software that they use in an hour time to be honest I think what they're using right now is something called school dude which is a web based product it's become very popular in a lot of cities and towns it's like a work order system which is different from some of the other software needs that the town is looking at I think down the road we can talk about getting an API or some sort of a transfer to pull the kind of data out of school dude, we talked to school dude before we bought it about just that so we can get that information out of school dude and into whatever software which is just gets calculated into depreciation of major town infrastructures that goes into the audits hope of fixed asset management fixed asset, that's something we have to research as well as far as fixed asset management whether we're going to use the Amunus module, I use a standalone software, right now we use a standalone module to account for fixed assets but that's all that we process of talking as we go through the process of integrating financial software okay, that's a good question thank you I think a couple of successes is that she has finished the she's getting a lot of satisfied customers in the town and she's finished some of the summer project lists for the schools four and a half months early they usually didn't get their summer project lists until the middle of July and she gave it to them the first launch I think that's the communication between the departments and the facilities maintenance the communication between the custodians and facilities maintenance the ability to to do work orders digitally et cetera tremendous asset for the town any questions? would something like the Boeing machine be included in this process? well, they are yes technically they would be are they running are they breaking? when I was shocked at the last time was it I heard that the voting machines are breaking down to some extent and spares are not available now this is a I mean that they're older but they're relatively young from my point of view we both have been using them for I don't know, 10 years or something like that and I would have guessed they'd last 25 years but apparently the spares are not available and that's an issue that I know is common in the defense industry that you can't get spares for all the things that are older products and I'm wondering if any of this process would include the possibility of accounting for the lack of spares that might occur and that you might buy additional machines or whatever they might be to be used then as spare parts for the spares are not available any further that's a good example I know that the software and ROOT is going around trying to record all of the equipment all of the parts all of the part numbers and dates of that position and the expected life of those facilities so I think voting machines should be in there my problem, thank you for giving me an opportunity to complain is that it's going to take her two years she estimates to do all that without any extra money my secret wish is that I can go buy the grain get her some money we did, in the magic listing all the parts of everything in the town but it will be there and it will be good and I will mention the voting machines too Jerome? I don't think so it hasn't come up as an historical I don't I think it's late 1800's early 1900's I think technically it's not being talked about preserving it but it is as a historic building but it's certainly preserving its character and its materials I'm sure we've built this so there's not a lot of just knocking it down no no thought of that but it's a historic building yeah there's a lot of appreciation for that if you haven't toured the fourth floor of the central school you'll appreciate the opportunities for interesting spaces I've worked in the senior center on the first floor and that stairwell just ruins the ability to use that space yeah, that's very nice okay, any other questions? thank you Barbara thank you Barbara so Tony Leibnett and Michael Morse, Michael's deputy treasurer managed the parks and recreation and public works in similar capital budgets so Michael's going to bring us up to date what we're planning to do with these departments there are two slides for Parks and Rec the first slide talks about the past year projects a little bit there's 5 on tennis courts they added a 5 full size court which now would be able to use that as their home facility they also added a mini court which is the person in town so they now have a sizable court for them to learn how to play tennis on the past year both Edward and North Union were completed there was a new electronic planning system and this allowed the park to be opened during school hours and during the weekends which before it was only open during the summer it would not be open anytime of the weather it's allowable for and also if you've noted the Magnolia Hill project it's going to have to be in the next two weeks and they hope construction will begin in the end of the day now for this year's project Robin's Farm here's the project that Brian talked about on CDA for them to review it that's the last phase for the Robin's Farm project the feasibility study the all field users had a field summit meeting and they decided they wanted to see the functionality of having a super field so each field would be designed for a specific sport so all soccer would be played in one field baseball, softball, played in another field so they're having a consultant come in and take a look at the feasibility of that this year's ADA implementation $50,000 is going to Cormac Field that's an annual cooperation of $50,000 also Brian just found in the future of the years the Reservoir at Wellington heard field and poets those are all going to go to CPA for review and we'll see if they can come on I spoke with them in the chat today about the spy pond bleachers he's hoping within one or two years this will also be brought to CPA about whether to fix them up or just take them down and leave some historical resemblance of the bleachers but up until that point DPW is still understanding those to make sure that they're safe and won't cause any further damage for DPW this year's request the chapler animation the mystic street bridge replacement $250,000 in this fiscal year that's for the design they have to decide if they're going to repair it or replace it completely if they repair it they hope the 250 will cover the design and the construction for it if they have to replace it FY 18 they have a $650,000 request to replace the bridge that we do the traffic signal upgrades is a new request by DPW this will be an annual request to upgrade the traffic signals to grab it down they brought the consultant this past fiscal year to evaluate the ADA compliance of all the sidewalks and curbs needless to say they did not go well they've had another potentially limitless project to complete to make the sidewalks and curbs the ADA compliant so they've asked for an increase of $50,000 to $500,000 last year there was a snow fighter in the plan they'd like to replace that with a dump truck so they can use it all year round as opposed to just during winter months as Barbara talked her groupie Bennett has now charged the town hall renovations so going forward most likely they're going to get facilities request not DPW for this type of project but she's going to make town hall as well as fix the current building the front closet in 1995 DPW has handed down a crane from the highway apartment next year $250,000 to look forward to replacing that the one they have now is just too small they actually have to rent out cranes from other companies to do projects where theirs is not big enough big project coming up is the town yard renovations they have $1,000,000 for design in this upcoming fiscal year they expect that to be completed in the fall and that will give them a more accurate estimate of the construction of the project $10,000,000 conservative estimate for FY20 it's most likely going to be closer to $12,000,000 as with the director of DPW thought but $10,000,000 is kind of the same as the place where they're currently at John Bill, what brings you to this extreme bridge for the lesbian project? so it's there's a bridge on this extreme that's enchambling as it's kind of collapsing from underneath and so they have to go in and take a look to see if it's something that they can just fix the failing structure or something that they're going to take out completely and build anyone so the $250,000 in fiscal year 2017 that's a design only for the design of it if they can replace it if they can repair it then they're hopeful that too could be covered the design and the bearing of it is that over the bridge? yes okay that was the exact question I was trying to figure out where there's a bridge at the end of the community station right so my real question was what are the goals of the town, yard and renovation? the goals so we even took a tour of the facility last year and there's a number of improvements that need to be made the roof is failing in different areas so trying to think back there's going to be after the design but I think the goal is just to to save it up there's certain spills and areas that are contaminated that need to be cleaned up as well so I think the goal is to have another city yard facility this is the property that's adjacent to the high school property can we please make sure that we don't renovate that until after the high school is done so I suspect we'll have trucks going through to air to level the high school if that doesn't make any sense to me no, my guide Rob Hawker is definitely aware of that and any construction will be in conjunction with the high school okay, any other questions? thank you I want to make a couple of comments about the amendment in high school I think you know that I was involved in some of the agreement discussions over the last couple of years and the MSDA is here with Greenlight on a $244,500,000 project Allen referred to this earlier which is now sized for 628 students including in-district students and out-of-district students the modified regional agreement was essentially stalled last year but in the end the yeomans were charging all of the selectmen and all of the town leaders throughout the district to get the regional agreement into its shape so that it could be adopted and in the process the town that were adopting the agreement was it five times? five times six times the agreement and that will take place this $144,000,000 project is going to qualify for 40% reimbursement by the MSDA but the MSDA does reimburse everything so the net reimbursement close to the 30% and we have about 35% of the in-district enrollment so on the the page facing this particular page is a snapshot of the costs that Ed McQuill and the superintendent of Minimans distributed to town manager and other people in the basically we're going to have the $1.2 billion a year capital cost as a result if this project moves forward and it could be as high I'll point out earlier it could be as high as $1.7 million the difference is how much the out-of-district students we have and how much they get charged with capital the $1.2 million is based on the assumptions that are in that sheet on the opposite page which says there's about $500,000 a year being contributed by the out-of-district students but we don't know how many out-of-district students will actually attend and we don't know if they will attend once they know they have to pay a capital charge they attend now they don't have to pay a capital charge so the important point is without a set exclusion this mental amount of a capital cost is going to give our money to that budget the Minimans school committee did authorize going forward on a bond program on March 15 which started with those started clocked if nobody index then it will go forward and be an obligation of the member towns if somebody vetoes it it has to go to a referendum and the Minimans school committee has said June 18th as the date of the referendum and if a simple majority of the voting people of the voting citizens in the entire district will go forward and that will become an obligation of the parliament so that's the status I think there's going to be some a lot more interest in expressiveness and a lot of discussion over the next couple of months and they'll probably be seeing a detailed discussion of the town meeting so Richard Biscay serves on the education subcommittee and Richard's been talking about the high school about some of the other costs and investments that we're making in the education area thank you again again, Bob and I have sit on the administrative portion of the capital planning committee and sir can you speak up that doesn't amplify that's only for TV okay, I'll speak up Bob and I have sit on the administration portion of the capital planning is the high school the education portion of the school one of the major projects that are coming down the road is the high school and MSBA has recommended that I have to move forward with the eligibility module of this and that is going to start with the vote by the MSBA in the 25th clock ticking on 27 days work of tasks which are both going to get, I won't read them all to you but basically most importantly by the end of it they will be looking for some authorization of funding a feasibility study which I believe a million and a half dollars is a number I've been thrown around for the feasibility study for New Island high school at the end of this 27 days and the vote in place to become that study MSBA will then vote with an invitation to get into the feasibility module which will be offered and there's a website on the FU1 more detail on that but we thought that was what I mentioned because it's generally a significant expense for the capital planning Question? Sure How much will the MSBA pick up with the funding for high school I believe that percentage changes every year so I wouldn't be able to give an accurate answer on that, I would probably agree with the website or to the those at the school committee that may have more information on that, sorry but I wouldn't feel comfortable giving you a percentage that you want to carry with it Ok Paul, one more time So if the MSBA votes affirmatively on May 25th are we going to need a town meeting to vote authorization within the 270 days? Well you'll need to have funding in place to do a feasibility study and that study again I'm here on the number of a vote a million and a half dollars now I would think that that would be a bond authorization vote and may very well include a debt exclusion vote to that I made the further challenge if you want to speak any more on that or not but my understanding of that is that we need to show the MSBA that the funding is in place to conduct a feasibility study in order for them to vote you to go ahead with that study Ok Brian Mr. Paul Park number how much does it cost at this point? Not under, I'm willing to share it for that no idea I'll step over to Charlie If you look at comparable costs in other towns and of course at the time we actually get to do this I think you're probably approaching 200 million dollars Charlie can you stick it in I'm going to go back to the question the definition of local authorization of funding who is the local organization? Town meeting So we do have to have a town meeting special election within 270 days You have a town meeting It's not a special election There's two differences There's two differences Authorization of debt in the town meeting authorizes the debt Now once it authorizes the debt that means that it's either going to come out of the non-exempt budget which you're looking at here tonight and you notice that 5% is very close so there's not any room in there or the debt can be excluded and that requires the debt exclusion for a foreign special election And we have to do that within 270 days after May 25th? Yes 270 days to come up with the funding for the feasibility session So is that motion in progress? I think the school enrollment task force the board of selection is the other body that can put something before that can call a debt exclusion vote So the bond authorization is a town meeting issue and the debt exclusion is a board of selection Charlie John You're $200 billion Does that assume that the school is knocked down or the people in the school? No, it's just looking at Winchester and the random that have recently undertaken high school renovations or replacements In other words we couldn't say well it's just going to be $50 million I mean look at that It's $150 million today So you can figure this is going to be 3 or 4 years out and this is a very complex building If mostly the building stays there it's going to be very expensive to renovate You have to demo big portions of it and you have to figure out how to educate the students while all this is going on So it's not going to be a simple project No more done Next slide is speaking to the technology needs of the schools The slide talks of MCAS testing will require all digital format starting in 2019 and students need access to technology to prepare for the online assessment MCAS, access testing ELL, etc 45% of the assistive technology and the special education students is 5 days of old to be replaced officially at 17 and one-on-one computer replacement in the Thompson began this year with a third of the device to be replaced and scheduled to do a third and a third Those costs are built into the IT budget because the schools and the town have a consolidated IT and you'll see a funding for those computers built in that schedule The last slide on schools that we thought was worthy of speaking of was the Strat School Initiative which is the final school in the elementary school rebuilding program that was in 2000 scheduled construction with in 2016 when the school closes students were re-relocated to module classrooms on site for one year and the renovated Strat School will be ready for school study in county in 2017 The current town building committee will be able to see on this project and there is a slide here to detail the finance of the Strat and Phase 2 which I will turn over to Brian to explain a little further So as you know the special town meeting of about a half ago voted the funding for the Strat and Project It's a combination as these projects typically are of a variety of funding sources including some funding that was left only available from across the school that contributed about a million dollars to the project We are in the end with the blessing of the Department of Revenue we are using exact debt capacity from the prior debt extollation vote that was originally for four schools including the Strat The ORs agree that we had some funding capacity left We are using in the plan the funding plan for the school of $6.7 million worth of exact debt which we will reduce by the amount that the town receives the sale of the former DAD building on that side The town's in the process of soliciting bids on that we're hoping to get a million dollars so that the impact on the taxpayers of the exempt that would be added to the tax rate will represent $5.7 million on the project The rest of the project is being funded by the funds from the Thomson and by what we were able to fit within the non-exempt plan that's in their hands which represents in total $7.5 million of the non-exempt plan Okay, John If you If the town gets less than a million is there enough left over exempt debt to cover that shortfall? There's quite a bit of DOR We had several million dollars of capacity above this amount which we could have used but to say the taxpayers as much as possible we squeezed everything we could out of the non-exempt plan and only was what we had to of the exempt plan Carol? If my question is why only a million? The expected value of that property was originally instead of $3.25 million More recent information has been that the town might be able to achieve a million dollars for it beyond that I have no information on the case That's the guidance Thank you Thank you Great I just wanted to make a comment about the you remember about a year ago the 20th committee provided I think it was $20 or $25,000 who undertakes an analysis with an outside consultant of how to replace the ICS system that's used in the Treasurer's Office for cash management We have a total of about $435,000 that we're recommending for the implementation of a new system $235,000 which was voted in last year's annual 10 meeting and we're recommending $200,000 this year's meeting The object is to replace this 21-year-old ICS system on page 33 of the presentation there's a diagram of how this system works and like everybody to memorize that we'll have a quiz at the end of the presentation but the important fact is that these great boxes in the center of those two pictures show in Informix essentially a server or an engine Informix is a database from the 1980s it has been acquired by IBM but it's really not well supported these days and I think Carolyn mentioned earlier that the implementation of the CPA Act costs a town $43,000 maybe will cost another $20,000 That's because this system is so hard to change or modify and we essentially have a full-time programmer and a part-time consultant who changes in the system it was a great system it was way ahead of the state-of-the-art system 21 years ago but it's pretty long and the tooth right now stays past so the traders department along with the getting account manager and other the control of other people working on getting this system replaced and the schedule is basically to have a system installed and people being trained during the county year 2016 and have the system up and running parallel to the current system for some period of time until we're all happy that it's working and that'll probably be no later than December 31st, 2017 so I think we're on our way getting close to the point where we can look to reduce some of these maintenance costs that we have associated with the system Michael, this is your favorite subject it's re-sending debt so there's $192,996 of debt that has been authorized but it has yet to be borrowed so we don't have these funds but we don't need them anymore so we ask for your support that we can re-send these amounts it just kind of seems that the books are in our debt-lending capacity which is not close to this kind of way to print the books but these numbers will always stay out there's authorized but not issued debt so we do ask for your support from the group any questions on this? if the book was remaining and now it's set for the title so you have to borrow increments of a thousand and so the request came in for $50,505 so we're going to go around down the group and borrow for more than what was authorized so there really is a small amount going forward we're going to take some steps to eliminate the small drowning circumstances so just my favorite slide big issues to ponder it's pretty general but we touch on many of these and that includes the high school renovation program whatever is going to happen with Miniman the renovation and renewal of the Department of Public Works building which is really in seriously said condition there are OSHA issues around the building the roof is not in good condition some of the walls leak it's a pretty complex set of buildings we spent mostly a morning and part of an afternoon touring about six months ago and it really required attention Barbara talking about the civic block planning that's an important issue and then we have our school enrollment growth what we plan to do with the Thompson and the Hardy the decisions that have to be made about the middle school and we on the Catholic Planning Committee have to stay within this 5% limit so that means that the town is going to have to consider debt issues and also the sidewalk improvement program was disgusting for a lot of the sidewalks in town not just the curb cuts but the sidewalks are really in tough condition and I think even the $500,000 a year is barely going to be a drop in the bucket to address those issues so on page 37 there's a rethink of the slide that Sandy took me through earlier and I just want to again emphasize that all the items that were in the 5th Mayor's Capital Plan and the fiscal year 2017 budget documents that are attached to the document set that we received tonight conform to the finance committee's essential technical guidance that the capital non-exempt capital spending contained within 5% of the net non-exempt capital budget and I think we've demonstrated to you how that works and what we've done to get us there so we're asking you to vote the items that are on page 38, I normally use this slide to summarize where we are and we're looking to spend $11,150,000 in new borrowing under this capital budget and we're looking to spend $2,469,625 in cash and we're recommending the expenditures of $3.33 million being funded by various other categories that's based such as the community development block grant funds and other state and federal funds and enterprise funds that don't directly attach to the tax rate so we're talking about a total of $16,929,625 of new capital expenditures that we're recommending and the vote that's going to show up in the finance community report and the capital planning community report of town meeting is going to include not only the non-exempt but it's also going to include voting the debt service on enterprise funds and on non-exempt debt that's been previously approved by the town meeting for the citizens but has to be voted anyway and that's summarized for you the non-exempt portion is at the top the exempt portion is listed then below and then with several of the offsets that the citizens referred to earlier and then the total tax rate appropriations is for $11,192,533 in case you're wondering why that's less than $16 million on the other side of the page remember that we only spend in the debt service we only spend one year worth of money at a time so if there's a 20 year bond in that bonding number you're already spending 5% of it in a specific year so the number is going to be going to be small so what we would like to especially ask of the finance community tonight is that you vote for your little action on the recommended budget that you also vote to support our 5-year plan and remember that you can't with the exception of borrowing when you vote on a 5-year plan you're only voting on the borrowing part you can't find future town meetings for cash expenditures or other activities we also would ask that you transfer $10,000 from the perpetual care cemetery fund to support efforts by the department of public works on the cemetery and also support the treasurer's debt recision article that the treasurer's debt recision article that was just presented to you by Michael Moore any questions Brian two questions what is in the other category and my second question you just kind of walk us through and just reference out on the previous page the bottom line plan 6805 with the right side of the slide let's take one question the first question was what is the other category is that what you so if you look the best thing to do is to look on the exhibit that is the capital budget and it's the says on the top 2015 or 2007 capital budget I'm not sure exactly how this turned out but the first section says board of selection and it says bond cash okay so that's the other category in other words this capital budget the fiscal year 2017 that we're voting consists of all the items that are in the industry pages but some of them are paid for by barns some of them are paid for by direct cash appropriations or tax rate and some of them are paid by cash from other than the tax rate okay so for example on the first page where it says council on aging transportation enterprise fund the enterprise fund that you reviewed remember what enterprise funds are supposed to do they're supposed to include a capital reserve to pay for their own capital assets okay so this says that this particular ban is being paid for by funds in the enterprise fund which in principle comes from fees or insurance charges or something like that there's another checking on you the well the cemetery division just asks you about the $10,000 that's another that's coming from a trust fund so it's not it's in the enterprise fund so it's not directly taxes and the public works and highway division the chapter 90 anniversary funds under rows and paths the $750,000 this year that we anticipate coming in from the state to fund some of the it's things like this that are not on the tax rate okay now what was the second question on slide 37 the five year plan shows that non-exempt what's the relationship between that number and and what you're showing here on slide 38 on the right side very total non-exempt appropriation okay yes there are a certain offsets here that are what I'll call paper offsets and the one that is easiest for me to explain is the adjustment for the odyssey because I'm so familiar with that back in about 1990 7 or something like that when we were renovating the odyssey the project started out at $8 million and there was an overrun it went to $14 million and the state did not refund did not provide any reimbursement for the overrun so the the overrun cost the debt expense went into the capital budget and was paid off by the capital budget essentially reducing the capital budget so this is a paper adjustment just sort of flip that to give the capital budget that money back from the general fund it's not a cash transaction per se but it's a paper transaction it says okay that money from the state went into the general fund capital budgets paying twice the debt service that it should be paying and so we're going to offset that state against the debt service which is what that $136,717 is the reason why you don't see it the next year is we're actually at the last year of that adjustment so those types of adjustment we're going to pay we're going to pay back the money that we spent that we didn't have to spend but the state put us in a position of having to spend and similarly the the bond previews that were spoken about earlier the town got you know when I'm finding instead they got an interest rate of 4% but really it was a lot less than that because the bond buyers gave the town a million dollars in cash as an incentive to go with them so that money went into the general fund but meanwhile the capital plan is spending the full 4% when the actual interest rate is probably 2.8% or something like that so the bond preview is another paper adjustment that reflects the true cost of that borrowing okay so that's why those two numbers don't sync up exactly because in this block here you're only seeing the absolute cash numbers that are going to be in the vote at Town of Eden right in your factor plan where you have a swaddled town budget are you including amounts from the overrides in this town budget yes and Davidson asked that question every year at Town of Eden and it probably represents a minor adjustment I'm talking about the usage of it going forward not when we're putting it in I'm talking about the look on the five year plan we start using it in 2018 I guess so it's 3 million and 6 million and so forth you're referring to the long term yeah the five year report of the town correct okay so we just take to keep me simple we just take the total town budget and if there's money coming out of the long term civilization fund being counted as revenue for the town we count that and if it's not there we don't care any other questions so how does the special town authorize the borrowing for the threatened so how does that fit into the is that part of the 11 million part of the new forecast debt service if you look at there's a new debt service chart in the back we have the 266 516 new none it's on debt service and we actually put the new debt forecast in here so there's a table it's about three pages long and it says five year plan new debt service okay and if you go this is on page 2 of 3 it also says page 56 it's a complicated number but at the very bottom you see the striking building improvements these are the numbers these are the costs that were voted this is at the bottom of page 2 of 3 the bottom says schools it starts out with bus number 101 102 etc at the very bottom of that section striking building improvements and there's three slugs of money there I don't know why they're in separate categories but probably because we voted in a different way but this is the debt service for the striking so it's even though it's already been voted it's in this plan is that part of the 111 150 or is that on top of the 111 it's part of the new money the new non-exempt debt service last page you can see it the 266.516 is a new non-exempt debt service which matches the number on page 38 yeah that's from here yeah this number here okay on page 3 of 3 it says 266.516 is the new non-exempt debt service in fiscal 2017 so that's in the vote table okay the bonding that was voted the amount of the bond was not included in the 11 million bond great it's already been voted okay Peter did I understand that the their band school debt cannot be has to be non-exempt what it's so why is that no it is hope if it's passed and the project goes forward we all certainly hope that the citizens of the town will exempt that debt but it requires a vote of the citizens and the comment that I made was if we don't get a debt exclusion vote passed on that expenditure it's going to hit our non-exempt budget see all the other non-exempt all the other debt that we're talking about we have the right to defer in case we fail the vote for yeah we can say okay well we're not going to we're not going to do the opposite something like that in principle so then we're going to have the obligation but min man it's outside of our control I see let me clarify something the vice chairman told me that the debt number doesn't include the strut in debt so we'll have to go back and adjust it yeah it shouldn't be put in place so I think so we had a little we were programmed to take care of that but apparently it didn't work we'll make an adjustment to get you to the minimum okay I think we could approve it in concept and then we'll go back and adjust it okay is that the completion of your presentation? yes it is okay now are there any other questions on the capital program okay I want to thank all of you for coming you guys do a great job as usual and thank you for being here you're happy to hang around for a little while longer we don't have any refreshments but you can see about our discussion okay thank you okay what I'd like to do is there's three votes before us so let's get two of them John the small one April 37th decision of borrowing authorizations that's on page 35 in the handout oh okay so page 35 in the handout is the rescission I know some of you are going to ask a question on Tom's meeting so I might as well ask you you got 191 for the Thompson why can't we just hold on to that and use it for a possible addition because it's completed and the money has to be borrowed okay the project was to build a new school that's right not an addition okay Paul does the exempt debt that is part of still within our available exempt for the DOR so we could if we get a town meeting voted to borrow more money for an addition at least this part of the project could already be covered by the I don't think the DOR the DOR said you can use the remaining money for the strike okay but that's it and this refers to debt that is authorized but not issued and so if it's authorized and it's issued then we have the cash then you can re-appropriate the cash we can't go out and sell a bond to somebody for something that doesn't exist but we want to okay are there any other questions okay so this is on page 35 of the capital handout rescinding prior to your debt we would vote to rescind these unborrowed pieces because the project is finished and the money is not needed so this is article 37 in the warrant are there any additional questions do I have a motion second okay moved and seconded to rescind these pieces is there any further discussion all those in favor can we say aye aye the votes okay unanimous vote I'm sorry I could tell by the snowfall that it was the second day of the spring okay Maureen you're back here okay article in last year's town meeting so why don't you just pull that framework out and fit in these pieces okay that's good the second vote is on article 54 of the article 54 of the warrant is the transfer of funds for Senate so the capital budget committee has requested $10,000 to the capital budget for headstone cleaning okay and the department of public works that we approved a couple weeks ago is requesting $150,000 to the cemetery commission for capital work for work that they need to do I think we've been doing $150,000 for pretty well so move okay move to the second this is we can take it from perpetual care in lots of grades I don't think either of you really care the agreements has to come from perpetual care okay so $10,000 it's not what we care about okay so we need $10,000 from perpetual care and probably $150,000 from perpetual care too there's two different funds there are there any questions on that do you think any in lots of grades well I gotta figure out how much is in lots of grades on roof was very because last year we took the cemetery from perpetual care $10,000 in lots of grades I don't know why we did that way sure that's what we did last year okay so last year we took $150,000 from perpetual care and $10,000 from sale of lots of grades $10,000 in perpetual care and $393,000 in lots of grades so we can take either from okay why don't we take the $10,000 from perpetual care and $150,000 from lots of grades how much did you say was in lots of grades $393,000 okay plenty of money roof though we just wanted to make sure we didn't take it all out of one there's no money there so $10,000 will come from perpetual care $150,000 will come from the sale of lots of grades or if I find out that it's actually the reversal I figured you guys don't really particularly care as long as the controller is happy so that's where it would be $10,000 to capital budget $150,000 to DPW cemetery admission are there any questions okay we'll have a motion second okay motions and made and seconded for those two items is there any further discussion okay all those in favor please say aye opposed okay unanimous 21-16 okay now back to the main recommended vote of the capital budget committee so you need to modify the $11,150,000 yes it's going to be reduced by at least $320,000 which is two items that were voted at a special time meeting and there may be another number that I have to check on okay and so that would modify the total tax rate appropriation actually probably shouldn't it's just a while it won't affect the tax rate appropriation okay so the tax rate appropriation we're looking at is $11,192,533 okay so he'll just charlie will correct that $11,150 that means it's borrowing that doesn't really affect the tax rate appropriation down the bottom of that okay does anybody have any questions on this on the capital budget it's $6,000 less than the long range plan right so it's probably 0.01% you can have a party okay any other questions john same question I asked last year what exactly what numbers exactly are we voting on we're voting on the bottom line $11,192,533 that's the amount that's going to impact the tax rate and the borrowing will be modified by the special town meeting but the borrowing doesn't impact the tax rate and so that would be the motion we're voting on we're voting separately on the borrowing no but charlie do you think if you could correct this have a sheet one page sheet back course on Monday okay do you want to hold off the borrow whether to vote until then or people feel comfortable with it go ahead okay so again we're just voting that bottom line tax rate appropriation any further discussion do I have a motion so moved okay moved and seconded are there any further discussion all those in favor do we say aye opposed okay so that is voted and charlie look article 36 in the morning once again charlie thank you for the committee for the tremendous work we do we don't start until January they start in September so those are quite a bit okay it is what oh 9.1 try to do some other work okay I'll take go to your wrong warrant there's a lot of people a cpa going in there gory cpa people presenting tonight no actually told me that barista told me that they weren't ready they were prepared okay you can tell us okay let's just start with the warrant article okay the first article is article 34 that's already been voted carol are you able to get that vote to gory in the next couple of days okay if you could email that to us just plug in the word document okay article 35 the budgets are doing we just voted article 36 we voted article 37 38 we voted 39 we voted okay article 40 now this was the 10 register voted article to for basically the school capacity expansion the enrollment task force has done in the process of having a report done comparing the gifts to the odyssey as far as costs that we'll go back to the enrollment task force by the end of April so we're not going to have it you know it's something I'm going to have to figure out that it gets us some time to review it thoroughly there's an identical virtually identical warrant article in the special town meeting so my recommendation to you is that we vote no action on article 40 so we can get this report done and then vote and then vote we'll report a town meeting on the special town meeting when we get to that so you know we could have that but we should report at the special town meeting because that can actually be the way the special town meeting might come up on article on April 27 from the schedule we'll vote some of those articles where we have it and then we're going to have to point out postpone that until sometime in early to mid-May to get the rest of them because we've got got the Minuteman we've got the enrollment task force articles we've got a couple of others there so my recommendation on article 40 here is a no action vote with the explanation that we're going to take action on the special town meeting Charlie? I have just one question if we do as you say postpone the special town meeting until we get additional information that means the special town meeting actually the report was later in the spring and is there any other article in the special town meeting that's time sensitive that would normally be that we want to close the meeting on an earlier date okay okay article one is amendments to budgets that's not a problem transfer to the special stabilization fund I don't think is a problem and for the special aid capital budget school expansion so that's this one capital budget for the Stratton school that's going to be no action on that the feasibility study for the high school we just have to come up with a number and then the last article is on minutes school construction now if we need to vote if we want to vote no on that we have to do that by May 15 right so that means we have to finish that by May 15 too so we better to leave the article in the in the regular town meeting so that we don't get jammed up on that issue okay that's a good point why don't we vote on article 40 that will report to our meeting okay and we'll probably do that the same on the special and therefore we'll take action on whichever is a good point thank you we'll use whatever article is the most convenient to get the job done so is that a motion okay okay so the motion in the second is basically we'll report it to our meeting under article 40 and we'll do the same thing on the special if there are any questions on this okay all in favor of we'll report it to our meeting this is vote we say aye aye opposed okay article 40 is done article 41 is done article 42 is done okay 43 that will be Wednesday is everybody was other anybody else that cites me have a problem opening one of the Steve sent around two handouts one was the standard budget one and the other was some of the building project and I couldn't open it you needed a PowerPoint open it yeah yeah okay I gotta work with that my computer popped up and said dangerous okay article 44 is all the committees and commissions now the G which is the Arlington tourism we're gonna hear that again on Monday have we voted any of the others have we voted all of the others I think so okay historic commission all those down the line okay Peter if you just double check to make sure we voted all of the rest and then we'll do that okay town celebrate celebrations now we've got three here one is the veteran state parade um I have an amount here but I have a feeling it's last year's do we get a new number in the budget for the veteran state parades this is veteran's day, memorial day, patriot's day in the back that's the pay constriction okay the request is 5,667 for veteran's day town day celebrations we always vote zero this play of flags on mass after we've already voted zero and placing of American flags on the grave let me just see if there's a difference page 226 okay flags on the grave, 4,500 okay so under article 45 appropriation town celebrations veteran's day parade is recommended at 5,667 which is what we voted all along town day celebrations we vote zero and that's only because if we need to we have something to transfer money out of the reserve fund too I can never remember actually having to vote money from the reserve fund because they've been very good at raising money but so we have that zero display of American flags on mass to have is the same we've always voted zero and placing of American flags on the grave 4,500 so are there any questions on those? I don't think you should have voted day after day and think it's day right it's veteran's day parade and royal day after day so it's all three and then the rest of the money is raised privately okay do I have a motion? second okay moved and seconded 4 make sure I got this right 10,167 dollars any further discussion? all those in favor can we say aye? aye favorable action unanimous 321 16 okay article 46 for him the indemnity for police officers actually I think it's police officers and firefighters the recommendation is 8,500 dollars and then the legal defense fund we've always voted zero so again we have a place to transfer money in case we need to for those people who knew the indemnification of police officers and firefighters basically the requirement is that they go all their other insurances that they might have Medicare or whatever and then if none of those will cover then the town is obligated to cover so there's a lot of requirements but it's usually been like the 15 actual was 8,014 dollars and then obviously if anybody stuck their word goes back to the general fund does anybody have any questions on that? okay the recommendation is 8,500 dollars do I have a motion? okay again any questions? discussion? okay all those in favor of the 8,500 dollars on your article 47 we say aye those unanimous 321 yeah article 46 16 okay water bodies 47 48 Harry Barber we've done I think we voted 29 49 okay he hope have want to do that Caroline do you have those numbers? yeah I thought we did it like the second time we met we did it okay hold on I'll figure it out the amount is for 568,000 okay but we need a breakdown on the 413,000 from the non-contribute and 155,000 from the agreement on retirement 413,000 413,000 and 155,000 okay so and appropriation for the balance of the health benefit trust I think that was about 300,000 we haven't met with we haven't done we haven't met with we're doing that Wednesday morning okay that's the amount we're taking from the health care trust fund last year we had a total of 961,000 but we haven't met with Karen okay and then the last one the last one was a one shot deal that the manager had yeah that was just an extra one okay so we won't be doing D okay so you want to hold that off until Wednesday okay but those are the three numbers it's the money you put in the other post appointment trust funds okay appropriation for the long term stabilization fund that has usually been 100,000 you have that as done 25 okay 25 uh overweight reserve I don't think we have a number yet from the from the assessors no we don't have a number there's 600,000 how much is it there 600,000 that's for the money you need to have to spend this would be the money okay appropriation appropriation appropriation because we don't appropriate overweight this is from the overweight surplus account used as revenue so this is the money that's given back so it would be under under revenue up top 200 okay I don't think the assessors have come out with a number yet okay uh what was the assessor's budget he wasn't there he wasn't there for it so it could be ended free of us okay okay just want one person to say they'll go back and check with us okay oops Brian we'll check I don't know about the delegation okay transfer of funds from special education we'll get away from the schools on that we just voted 54