 Good evening all our 10Bs, capitalists, staff, and council members and guests. Welcome to this meeting of the capital city council for June 9th, 2022. I'm going to begin by asking our city clerk to make an announcement. Thank you Mayor Story. Welcome to the meeting as you said in accordance with California Senate Bill 361 this meeting is not physically open to the public. Council and staff are meeting via Zoom and there are several ways for the public to join watch and participate. Information on how to join the meeting using Zoom or a landline or mobile phone along with how to submit public comment during the meeting tonight is available on our website cityofcapitola.org and on the published meeting agenda. The public can also live stream the meeting on our website or on our YouTube channel. As always this meeting is cablecast live on charter communications cable tv channel 8 and is being recorded to be rebroadcast on the following Wednesday at 8 a.m. and on Saturday following the first rebroadcast at 1 p.m. on charter channel 71 and Comcast channel 25. Our technician this evening is Walter. Thank you so much Walter and thank you Mayor Story. Thank you and thank you Walter for being our technician this evening. This time I would like to ask Councilmember Brown that she would lead us in the pledge of allegiance. I'd be happy to. I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible indivisible with liberty and justice for all. Thank you Councilmember Brown. I'll now ask and if there are any additions or deletions to the agenda tonight the staff have any additions or deletions? Staff has no proposed changes to the agenda. So the agenda will stand as printed. Now it's my pleasure to move on to presentation. The first presentation will be the introduction of our newly appointed Chief of Central Fire District Chief Jason Mead. Jason has chief me I should say has just been appointed as May 3rd as the Chief of the Central Fire Protection District. But you've had a long history with the Fire Protection District. He's been with that district since 1999. Prior to that he served with the City of Watsonville as a firefighter and he earned his Associate Degree in Fire Protection Technology from Fibrio and his Bachelor of Arts in Environmental Studies in UC Santa Barbara. He's a state certified Fire Officer and Chief Officer. With the Central Fire District he's served in numerous roles. He's been a paid call firefighter. He's firefighter and paramedic. He's been a captain, battalion chief, and assistant fire chief. And so it's my pleasure to introduce Fire Chief Mead. And because my part I just want to thank you and all the firefighters of the Central Fire District for the work that you do and your dedication in saving lives and saving property. And you are really our first responders and we owe you and all the firefighters a great deal of gratitude. Did you want to, I'm sure you wanted to say a few words to Chief Mead. Well thank you Mayor Story and good evening Capitol City Council. It's my pleasure to be here. I don't particularly love public speaking but yes Mayor Story I do have a couple of things that I wanted to go over with regard to Central Fire and in my position. So yes you're right May 3rd I took the helm of Central Fire. I replaced Fire Chief John Walbridge who is a resident of Capitola and he retired on May 2nd. So we wish him a very happy and healthy retirement. And I wanted to point out some things to the City Council in case you're not aware because there's a lot of stuff that goes on with our district that you might not be aware of but February 4th of 2021 Central Fire and the Apocalypse of Selva Fire Protection District merged to create one larger agency so instead of four stations that Central had and three stations that Apocalypse had we're now a seven station organization and so we've been working through the growing pains that come with the consolidation and quite frankly it's been going a lot better than we ever anticipated. So if you see people and equipment in your neighborhood that you've never seen before it's probably a result of the merger so and we're really fortunate to have great folks that have helped make that work. The other things that I wanted to point out to the Council was we're working you know as fire season approaches we're working diligently to work in our wildland urban interface doesn't necessarily directly impact the city of Capitola as much as some of our other part of the jurisdiction but now we cover 90,000 people in 55 square miles and so we've got we're pretty spread out among those seven stations and so we're working hard on the wildland urban interface and we're getting ready for fire season we're gearing up for that pretty pretty significantly now we're expecting a significant fire season again this year so unfortunately California is going to continue to burn and we're using a bunch of resources to get our folks prepared for that we're expecting them to be out much of the season like they were for the last couple of years and then the last thing that I wanted to bring up was as a result of the merger we're looking forward to developing a plan so we had a pretty good idea of what we were four station department and three station department respectively but now we're taking a deep dive into what we should be doing as a new seven station department and part of that piece is looking to our external stakeholders like the folks from the city of Capitola and we hired a consulting firm to help us with our master plan strategic plan and standards cover the master plan looks at you know 10 to 20 years strategic plan three to five years and the standard of cover is like where where should we have our apparatus where should our stations be to get the best response and as a result we're going to ask our external stakeholders to help us figure out what we do well what we what we could improve upon and what are some weaknesses and threats that that we might see as an organization so actually city manager Goldstein is going to come in for an in-person interview but for the city council members we'll be sending out an email in the next couple of weeks to invite you to participate in that survey it's it's done online and essentially what they're looking for like I said they call it a SWAT analysis what are our strengths what are our weaknesses what are some opportunities that we might have and what are some threats that we might have so expect that in your inbox in the next couple of weeks and that's all the comments that I have unless there's any questions thank you for letting me join your meeting today all right thank you chief me uh the council members um have questions for the chief um oh um yeah uh bisonary council thank you no question just wanted to congratulate you chief me and that's the great accomplishment and happy to merge with aptos and keep central fire going and again thank you all for all the hard work that you do thank you very much it you know um we are not far our headquarters not far we're on 17th avenue um we correspond regularly with uh the police department about matters um and you know we're your local fire department so please feel free at any time to either have uh jamie reach out to me or or any of the other staff we'll try to be as responsive as we can for for our local folks so thank you very much see the sorry you have council member beckron you you're on me as council member okay um thank you very much we get automatically turns in the you as soon as the um the oath of office and all these other things all started happening um but anyway um so as a member of the public not as a member of this board um I often wonder why do you know paramedics show up from you know some private agency at a local issue whatever it may be and then the fire department also shows up it seems kind of um waitful I mean why doesn't one show up I mean I know there's a logical reason and I just like to know what it is why do both agencies show up and maybe just don't know who's going to show up first I just really would like to understand that that's all yeah that that's a great question and we get it all the time um oftentimes you write it is overkill to have five five people sometimes six people and all the big heavy equipment driving down the street for a multitude of things but really what it comes down to is fire departments fire districts like ours are strategically located to respond to um essentially building fires house fires um with expediency and to get as many folks on scene as possible as quickly as possible on the private ambulance side of things and so and so as a matter of our locations and the way we're spread out and the way we cover each other when other folks are out um we I would say we probably get to most incidences before the ambulance ever gets there and on every piece of apparatus every piece of equipment that we have we've got a paramedic on board and so we have advanced life support capabilities so we are the first with generally in central's district we're there I don't know what the number is but I'm guessing it's probably 70 percent of the time maybe 80 percent of the time we're there before the private ambulance company private ambulance company is more spread out throughout the county they're staffing fluctuates we have minimum staffing we have to maintain for the fire protection piece and so um and they move up and down between the two hospitals within the county so it's for the public safety we send both and um in the event that there needs to be lifesaving measures they can be affected by the fire department resources that arrive on scene generally before uh the private ambulance company shows up does that answer your question yeah thank you very much I think the public that's listening would be um very happy with your response as I am any other questions for the chief um chief I'm concerning your strategic planning um how will will members of the public be able to participate in that process will be the outreach and uh and how will you be doing that for that you know they could down get something for yeah thank you very much mayor story it's uh thank you for setting that up for me um so June 29th we're going to hold a virtual um community meeting with our uh with our contractor we'll be releasing a press release we'll be releasing social media releases um to invite members of the public like you mentioned to participate in essentially the edu a little bit of educational piece about why we're doing it and and what we are and then uh the night of the 29th we'll make live a link on central fire's website that allows members to to answer a lot of the same questions maybe not so much um based on um what uh what the community with the organization of the community wants like the city council but more like what does the community expect from their fire department and what was their interaction with the local fire district and etc so that's a great question thank you for the for tian not up for me that's uh June 29th I think it's at five p.m um and it'll be virtual meeting okay well um thank you for um inviting us to participate in which you just pointed out that um I think that's going to be an important um you know um exercise and step forward that they're now merged uh fire districts uh to do um and um and I'll just you know we we um you know continue to look towards um strengthening our partnership um you know in order to preserve and you know into public spaces so thank you for coming and being on this evening um and we look forward to um further collaboration thank you very much all right thank you so now I'm going to move on to um the next um item on our presentation and this is a proclamation recognizing June 2022 um as elder abuse of mixed awareness uh month um and um um oh there's and there's Gabriel um I gave her out let me um maybe um speak to the proclamation um and then I'll turn it over to you um but um uh one you know the the proclamation is to recognize that in the city of capitol there are 2400 residents that are age 60 and over um and you know if you think about it that's about 25 percent of our total population um and they are an important part of our community they enrich and strengthen our community uh with all you know the ways that they uh participate and they deserve to be treated with respect and dignity however you know there are more than 1600 reports of abuse against elders um we see every year by the thankless county of belt protected services um which reported that one out of 10 americans age 60 and elder experience of belt abuse um and as few as one out of 24 um elder abuse cases are actually ever even reported um you know and as our population um lives longer and we are presumed that they're not able to be to think about our collective needs and future um and um and recognizing that it is all up to us to ensure that proper self-respect is expressed so people can retain community and supply the connections uh and reducing the likelihood of abuse and I do want to um acknowledge there are many uh um agencies in panacea county which have created a system of collaboration uh to support um and seniors and to prevent child abuse um there the human services department uh adult and long term care services division the panacea county sheriff's department the capital police department the district attorney the seniors council area on aging the long-term care ombudsman program the public guardian and and and many other community service partners um who work to prevent abuse um and protect victims um and speaking of those agencies I did want to um kind of give them an acknowledgement to our former district attorney Bob Lee who established our first elder care task force um you know here in panacea county I was honored to be able to be invited to participate on that task force um and I just want to you know really acknowledge um Bob Lee uh compassion and diligent work in presenting elder abuse uh and bringing attention to that call um and um also um to continue with the proclamation I want to acknowledge the panacea county of the leader in the state of california and assisting our vulnerable elderly citizens the education advocacy and collaboration on these issues um and therefore I stand store and mayor of the city of cactolids who have our recognized June 15th 2022 as world elder abuse awareness day uh and proclaimed the month of june to be elder abuse awareness month and encourage all citizens of the city of cactola to join me in this deserving um so um and thank you for that and I'll turn it over to you and gave you if you wanted to um and add a few words thank you mayor strike and thank you members of the council on behalf of adult protective services team of santa christ county I'd like to thank the city of capitol for this proclamation so our team the aps team in santa christ county investigates allegations of abuse neglect self-neglect and other types of exploitation among the older and dependent adult population throughout our county we try to reduce the risk and enhance the safety of all community dwelling older and dependent adults in santa christ county the issue of elder abuse is significant not just in terms of the impact of the individual but really in terms of the scale and the issue is growing with our ever-increasing aging population the estimates are that by the by the year 2050 between 20 and 25 percent of the population of the united states will be above the age of 65 as stated in the proclamation and according to national council on aging roughly 10 percent of americans over the age of 60 have experienced some form of elder now there's not a lot of research because the area of aging is not as funded as like child protective services but various studies estimate that issues with self-neglect adversely affect somewhere between 10 and 21 percent of american older adults as you reflect on your own personal connections among your family your neighborhood church community consider that upwards of one to two out of every 10 older adults in our circles may be suffering some form of abuse neglect or financial exploitation or the inability to meet their needs it is imperative that we keep this in mind as a proclamation stated you know we estimate that only one in every 24 incidents of abuse is ever reported or brought to the attention of another person this highlights the importance of events like this raising awareness on the issue of elder abuse will increase the attention to the issue ease fears and seeking help and support and hopefully we'll create a community where we can all come together to work toward the elimination of abuse in our elder and vulnerable adult population i was wondering if i would be able the sanacris county don't protect the services we've been doing a campaign to film and produce short videos about elder abuse uh and distribute them as public service announcements we've managed to uh have you know shoot our first video which is about four minutes long um and it highlights the experience of one of our um our survivors of abuse uh so if i might be able to post the links in the chat um maybe you guys want to take a look at it oh yes go ahead and post the link in the chat and Gabriel um and then um yes all of us can take a look at it and you know after the meeting okay the chat is actually disabled oh yeah so my recommendation Gabriel will be forwarded to our city clerk and she can pass on that information to our council members excellent counter thank you all right thank you Jamie okay good are there are there any questions from council members um for Gabriel say man um oh a council member Bertrand yeah my question has to do with the funding so do you feel that the department is currently funded is aesthetically uh resource and as the uh yeah i see that smile and so my question yes it is and um so i don't know how much you can talk about but you you know as part of the proclamation and you've alluded to there's so many more people that are becoming to be in this demographic so it seems that that plan of for funding has to be increased over you know each funding cycle because the load on the department is going to be greater so that that's sort of my second question my main focus actually are you responding to the number of increased elderly and the instances so that you could adequately address them thank you sure thank you that's a good question um as in any social service there is never enough funding to do everything that we want to do um the good news is that uh people are taking notice up in Sacramento and uh i've been with this is going on nine years now when i started we had three social workers and a public health nurse and the supervisor that was our team currently we have nine social workers two public health nurses and two supervisors so we have expanded quite a bit uh recently California changed the standard or the age standard for what describes an elder uh and they lowered the age from 65 to 60 uh which is more in line with the federal statutes and along with the changes uh has come some funding and so uh you know the for the first time in like i said the nine years that i've been here uh there is money attached to the increasing needs and increasing levels of response that we want to do and so currently um the department is actually adding about two or three more social workers the field workers and investigators uh so that we can more adequately respond to you know the needs of our community thank you very much good news to hear we know other questions from council members big girl i'm gonna thank you for the work that you do uh to protect elders um it is i know it's pretty difficult and it's that's very important work um so thank you um and for all the staff and adult protective services um and um and thank you for being here this evening and i hope this helps bring more wet awareness to you know the community um and um you know with gene being a little bit smart so thank you oh council member pertrand did you have your hand up again yeah i i i do have a comment to make if i may mayor yes go ahead not a question so i've been involved with the uh senior council for a while and now because i'm the city council i'm on the advisory group and i might add that sam's the alternate so he's involved there too um one thing i've become aware of and this is maybe dolly 15 years of war that kind of association is um it's sort of the way society looks at elderly people in a way that they're disregarded i mean the views that i've seen the stories that i've heard and the things that i've witnessed personally are basically because this segment of our population is almost forgotten it's like it's a very sad thing you know i could go on that way but i don't want to but i think that's part of the problem with the views uh thank you all right thank you for that comment yeah yeah one of the biggest factors that that facilitates abuse is the feeling of isolation and helplessness i mean whether it's an external abuse abuse from a family member or another person uh the the isolation the embarrassment the shame that people feel keeps them from you know and the fear of losing their independence you know keeps people from reporting problems but adult protective services is here to help to problem solve and our goal is to keep people safe and as independent as possible in the community we don't go into people's homes and take them out of their homes um you know sometimes even if we want to because we see the situation as as dangerous uh but our goal is to problem solve around specific issues that facilitate abuse and so you know definitely thank you guys for having me uh please you know don't hesitate to call us if you have any questions or concerns and spread it out with me again well thank you and just one closing question gigaro if uh members of the public wanted to contact adult protective services um i did the good information uh if we report suspected abuse and what number would they call yes so we have uh a toll free number which is 866-580-4357 and that acronym spells out health so 1-866-580-HELP well thank you and thank you for being here to see me uh to share that information thank you all right good night good night the next presentation is a report on tobacco grant and outreach at new bryden on middle school and and that's good evening council i'm uh brandy sandredi i'm a sergeant with capital opv did want to just take a moment to give you all an update on that tobacco grant as you're aware of we were awarded that grant this past year in effect for the next two years uh part of that grant was some outreach and education once becoming aware of the grant at the time mary brooks presented a vision of having a youth teaching youth model up at new bryden middle school so from there this last fall ended up meeting with six eighth grade students and teaching them over the course of several months about tobacco use its negative effects on the environment as well as the human body once they're prepared they presented to several sixth grade classes which encompassed about 200 students at that new bryden middle school after that presentation had reached out to the two-pay program here in santa cruise county which is a tobacco use provision and education program at that point several adult advocates actually came out and they conducted several additional follow-up presentations to these sixth grade students just to really drive the point home on all the negative effects that tobacco has how big tobacco is targeting youth all the chemicals in these products and just all the harm that it's doing to the environment from there i followed up with the youth presenters as well as teachers the principal the royal of consensus was that the program was successful the kids actually had they were very responsive to it they said they actually enjoyed doing the presentations which i know when i was in the eighth grade i would probably be like one of the last things no one really likes public speaking so for these kids to stand up show that leadership at a young age was really impressive to me i enjoyed working with them and at this point moving forward we're just looking at different avenues to implement the program and yours moving forward thank you all right thank you sergeant center ready for that update and presentation and the council members have questions yes council member brett thank you mayor's story sergeant center ready you know not often do many police officers ensure this line of work thinking that they would be working one-on-one in a middle school implementing tobacco prevention and i am just so proud of capitol of police and enu and and sergeant ryan for really taking this on and challenging yourself and reaching out to our youth in our community you know just a couple years ago for for our community to to remember is that we we prohibited the sales of flavored tobacco here in the city of capitol of really following the model what others these were we're trying to implement and because of that we're here today seeing the work the good work continue and so i know this is above and beyond your regular role and i just want you to know that i'm really really grateful for you and your time and your commitment to the students so thank you so much and great job i got to see the you know your work in in action and and your presence is so important and is respected more so now than before because of what you're doing so thanks again thank you i appreciate it yeah and yeah and thank you for giving us an update on that grant program and all the work you're doing to really educate and help our children avoid really an intractable and dangerous habit that they may you know otherwise engage in so thank you for that and all your service to the city of capitol thank you very much council you see now that will bring us to additional materials other additional materials for tonight's meeting may our story none more received okay now we'll move on to oral communication this is an opportunity for members of the public to address the council on matters that are not on tonight's agenda or that are on the consent agenda for this evening if you would like to speak in public comment raise your hand in the zoom application um or you can dial star nine um and our moderator will give you up to three minutes to speak um also you can send an email to public comment at ci.capitol.ca.us um there is there um i don't see any hands up um but is there are there any emails that may have come in mayor story we have not received any emails on this topic and you're right we do not i do not see any hands right okay i'm gonna um now move on to uh staff uh and public comments are there any staff um strike that staff and city council comment are there any staff comment city clerk has announced it for us this evening i believe thank you so much city manager and mayor and council hi everybody i just wanted to remind council and anyone who may be watching and listening to the meeting there is a candidate information night coming up on june 20th at 6 p.m this is for anyone interested in running for capital city council because as you know our election is coming up in november and there are three seats up for election so anyone who's interested this is a great opportunity to learn how you run for local office because it's not something everyone knows so please feel free to attend it is a virtual workshop uh again 6 p.m monday june 20th and the zoom information is included on our website or call city hall i can talk you through it even if you just have an inkling this is a very low um risk opportunity to learn about about running for office and it will be mostly led by our county clerk but i will also be attending and available to answer questions so i just wanted to uh say that publicly here and we will be promoting this opportunity on social media so please spread the word okay thank you very much all right thank you um for that important announcement uh there are other council members that um have uh announcement yeah council member beret thank you mayor story um i we just had a meeting today or i just had a meeting today with the youth action network one of our partners here with the city of capas fola and they are working with the fola foundation um a donation to them on creating a punch card for students or for kids in the community that are doing good things um it's kind of a positive reinforcement or a reward system to engage youth and to encourage them to do to do good things so i just wanted to mention that um because the the police department is also supporting that venture and so they're just tapped off to them for really just investing their time and commitment to the youth in our community and so um you should see more about that soon um and hopefully all of us will have punch cards in our pockets to hand out to kids throughout the community that you see doing good things so um more to come on that thank you council member brexit right uh for kids should fill the punch card what did they get going well i wish i could give them a million dollars right um but uh right but right now um sergeant ryan and and the youth action network director are looking for businesses to donate and so a good example is and i'm putting them all on blast so no one has committed but like for example zelda's could give like a free soda to a student on the punch card or miho's tough garia could give a free bag of chips or a sticker from the surf shop um as a reward system the the cool thing is what i'm hoping that the outcome is that the youth action network then collects the student information and then connects them to additional resources available to the community and one of those resources is like what council member brown brought is like our student commission and so like getting them connected to something like that getting them to attend a council meeting and so forth so um yes that's that's the the gist of it that sounds like a great program i'm always um supportive of a positive reinforcement so yeah and hats off to captain ryan for for for really supporting that yes well yeah thank you captain ryan um council member brown thank you i just wanted to share for those who weren't aware that this weekend is the capitol custom rod and classic car show in the village put on by our public safety and community service foundation that's going to start on saturday with the cars cruising from the boardwalk into the village around 8 30 it'll end at five um i'm really excited to see it as always a fun event every year and so i would encourage uh anyone who is interested in in seeing these cars and being part of the excitement uh here in the village to go check it out right thank you um and the uh council member britain you know i just wanted to thank capitol staff for putting out such a great calendar for events i received it in the mail recently um it was well done very colorful easy to read and i couldn't think of anything that was missed um i could just see how many people now are realizing how many things capitol provides in terms of recreation and special events for citizens and visitors thank you thank you um and and just to reinforce that and remind everyone that the first slide i considered is actually makes the wednesday jim the 15th starting next six p.m on the s whatnot and so come and have a good time um so it looks like we have no other council comments so uh we'll now move to the consent agenda portion of the meeting this evening this list of items will be approved um or denied i guess that's the possibility with a single vote um and um so i'll see if um um one if um any council member would like to pull one of the consent items um and move it to our general government portion of the meeting i'll move to the consent agenda okay we have a motion to approve the consent agenda and today's is very second i'll second um can we have a roll call vote please council member britrand hi bruce council member brooks hi council member brown hi vice mayor keiser hi mayor story and i the consent calendar passes unanimously we'll now move on to item eight which is the general government of the fairings for this evening the first item a is the pavement management plan update and five-year rosary fair plan the recommended action is to approve the proposed five-year screen improvement schedule list and direct staff to prepare a resolution for adoption at the june 23rd city council meeting approving the list of streets receiving 2022-23 rosary fair and rehabilitation funds um so um take it away steve thank you mayor council speaking with me tonight uh as the agenda item says next item is a update on our state of the streets another term for the pavement management report this year we have a new report was done in 2017 so it's a little bit overdue we're trying to do it every four years or five years out this time um i'll say in advance i apologize it's going to be a rather lengthy report we will kind of go as fast as we can but there's a lot of ground to cover um so with that i will introduce joe briary joe is a senior principal and engineer with pavement engineering incorporated pavement engineering incorporated is a firm civil engineering firm that only does pavement management for their specialty when we've done these before we've had civil firms that have done a variety of civil work but pavement engineering is the firm from what i can see is an expert in this field and joe is certainly well worth so with that i will hand it off to joe and then i will be coming back to discuss these five-year list of schedules for another presentation so joe lawyers uh oh we're not hearing you now you seem to be on mute um mr rary tell me you did yeah oh there we go but we still can't hear we can't we're not getting out of the aisle thanks for making time still nothing mr rary it may be i see you have i uh your pods in maybe that's the mic and the computer isn't working i'm just curious time to conflict no no no audio oh what maybe maybe see that mr rary what see if you can maybe work on your system um i'm i'm gonna go back to steve and and maybe we should um try to improvise here um i don't know steve i'll see if you want to go through your list um your portion of it the first and then maybe we can come back to mr rary or um if you want to um kind of fill in for him yeah hi i'll start his report and joe if you get connected and microphone working just speak up and i'll quickly hand it off to you but i think it's best that we we get going so right and um just give me a minute i don't have his presentation quite up yeah i heard him i think we heard him yeah oh can you try again mr rary can can you hear us mr rary oh is he frozen now i think we heard him for a second oh it was working yeah can you hear us mr rary i heard him briefly he did something right all right well i'm going to go find this presentation and i'll see what happens and yeah just just jump in when oh one minute i see connecting to audio but still not working steve why don't you go ahead all right jane's in here maybe larry could phone him and give him some help that's he's connected but there's there's nothing coming through is one of his top keys pushed no it's function keys on the top okay i'll i'm ready to share my screen and you get any joe barely hear you oh the volume control maybe i apologize counsel you know that's the nature of this technology please if you're ready to go ahead steve wanted to go ahead and do that and we'll let mr rary jump in uh when he can um okay can you see this right now yep okay thank you yeah besides coming up all right so this is the update of the i just heard him talk he can talk loud enough to overcome me i'll probably pass this off um i heard him laugh now okay there's an audio control next to your mute so if you push mute button let's look very work on it with him and more you know for it so this is a complete update on what pavement management is and um what our current situation is in capitol so i'm going to give you a quick pavement 101 just so you understand it the pavement section is as we know high surface of base rock and drainage material over an asphalt pavement structure pavement deteriorates with time a new road will have a 100 rating and the ages it deteriorates it gets deteriorate faster to get older it don't get to the point where it's basically completely deteriorated and you're rebuilding it deterioration occurs on this oxidizing effect of sun and water and fatigue from heavy wheelbugs and what that means is as the heavy vehicles drive over the asphalt they crack it apart and that allows water to seep in and destabilize the ground base here the asphalt base which then leads to further cracking and more leak so it's kind of a degenerative cycle as time goes on enjoy the heavy littles um these are different size vehicles and this is in comparison to what a typical passenger suv would would be so three three axle truck is 1500 um standard suv driving one one pass from that the biggest one here i want to point out is garbage trucks so every street has garbage trucks on it residential uh they're all there collectors materials so one garbage truck passing by on a road is equal to over 9 000 passenger vehicles traveling on it and that's probably the biggest deterioration factor um on local roads especially the residential roads could be used to design them uh not like 41st avenue is designed the same way a street in the river we quite search the river neighborhood just because of that but you end up having to build up a big enough section over time to deal with the garbage loads these are my coming through now i hear you yes loud and clear oh my goodness okay you want to take it from here i would love to okay are we just going to use your slides then yes excellent okay um so the big thing is thinking city council i mean i may earn city council i apologize um um technical expertise that i'm much more of an expert on pavement than i am on on zoom meetings and so um with that um this pavement engineering was was asked by the city to go out and update their pavement your pavement management system um and we we use streetsaber it's a it's a budgeting tool an inventory tool a record of pavement conditions and it helps guide us in terms of what what streets we want to be able to select um next slide Steve so there's different types of uh we we evaluate the pavement using a pavement condition index we call it a PCI and it's basically a report card for your pavement it's a scale from 100 to 0 it was developed in world war two by the army corps of engineers to wait airports and and you're able to then be able to compare your pavements to other cities and other agencies as well as among yourselves to see how effective you're being next slide Steve so when we go out we look at distresses we're looking at various types of distresses and these are just some common distresses that are associated with with asphalt pavement um there's weathering and rattling and and uh transverse and block shrinkage cracking um as well as the one on the right is alligator cracking looks like alligator skin i want to point out that the first three types of slides are all associated with environmental type distresses uh which means you can build a pavement and never see a heavy and never it would never see a heavy vehicle and it would still deteriorate alligator cracking when you see that it's a it's a symptom of pavement uh fatigue uh cracking and so it's being overloaded thanks Steve next one so we went out and we looked at a number of different types of distresses and in order to be able to come up with the PCI so let's give you some examples of what a PCI might look like next slide so there's a couple of examples so the picture on the left is a PCI of 100 which we can have no distresses in it at all brand new pavement and the the um photo on the right represents a PCI of 28 um and you can see that there's alligator cracking on it and you can also see the other types of uh distresses block cracking and and then if we go to the next slide this reminds us why we have pavements in the first place and so our next slide so let's go over some pavement management principles um just to help guide us in understanding how to manage your pavements of course simply it's just applying the right treatment to the right pavement after right time using the right materials and then you show graphically what that means so Steve pointed out to him by the way great job Steve on I'm talking for you next time I have audio problems I'm reaching out to you that's ever in for me on council meetings um but the gold line represents the pavement deterioration curve and it doesn't deteriorate linearly it kind of looks good for while and then falls off and there's there's different points along this curve and then you want to apply certain types of treatments when it's in and and when they're looking at pavements um there's basically three different types of strategies that you want to apply when when managing your pavements and and all the years that I've done this these are the only three that I've come up with and the first one is just focusing if you've got limited dollars you focus your your dollars on the pavements that are in good condition and you try and keep them in good condition the other approach is just you take your limited dollars and you focus it on the worst payments in town the best first and worst first while their strategies they're not long term or sustainable strategies if you keep focusing on your best first strategies you'll end up with a group of pavements that are in good condition and and another group of pavements that are in poor condition and if you're going to always work on your worst first pavements what you end up with is pavements that are are um you end up spending your highest dollars on those pavements and so the strategy that we like to try and help our clients use is what we call a critical point management style and graphically what that looks like is that you're having a deterioration curve and what you're trying to do is just catch the pavements and then and treat the pavements before they fall into the next category or meeting the next type of treatment and so that would be each place where there is one of those red circles indicating where you're you're optimizing the payments interesting when you do that you're trying to actually save money and so on the next slide it shows that that if you're focusing on pavements in the upper range you're spending money that's anywhere you know 50 cents to 60 70 cents to square foot and you can see the ranges are dropping all the way down into your reconstruct areas where you're spending as much as 20 or $22 a square foot and so you're trying to catch those pavements before they drop further and further down and cost more and more money and there's different types of treatments that you apply while we call it a life maintenance or a heavy maintenance or even a reconstruction or a heavy rehabilitation that's a broad category and there are several treatments that you can apply depending on the needs of the tree of the pavement our next slide so let's go over what we found for capital so this is where it gets really fun for you the uh I think we got to go back one side Steve there we go okay um the city um manages the maintenance 20 a little over 27 centerline miles that's the center of the street doesn't matter if there's two lanes or four lanes it's just the very center of the street um you have over four million square feet of pavement 400 and 690 thousand that actually and your system-wide PCI average if you average all of the streets together all of the PCI is a 54 your replacement value for your streets and this is just the streets it doesn't include curbing data it doesn't include the sidewalks or the lights or anything else that goes with it it's just the pavement alone if you needed to reconstruct that we move it all and reconstruct it it would be over 96 million dollars so that's the size of the asset I would I would venture to say it's your largest asset that the city that the city owns um your overall road maintenance system we kind of look at it in various ways and so we're looking at it in this uh table as a functional classification so we categorize the different pavements depending on their their uh categories your arterials are your most used streets that's like 40 uh 41st your residentials are the streets that you live on the local streets and your collectors are the in between streets and so you can see that your arterial is your most used streets are actually in the best condition they have an average PCI of 61 your collectors are the 52 and overall your residentials average out to 49 next slide this slide is just trying to show groupings of uh pavements so we take all your PCI's and we look at it in in groups of 10 points I call the 10 point spread and you can see that there's two areas that really stand out in your overall system um yeah exactly Steve you've you've pointed them out perfectly so so the ones on the left are your your um telling you that those streets right there are more in your maintenance mode and if we don't tax those using critical point management practices they're going to fall over into the into the right and keep moving further and further down and get more expensive but we have a chance to catch those right now and then the other three bar graphs that you see are more of the rehabilitation treatments that we need to be able to apply okay so let's talk about some funding needs uh for the city of capitol and what we have found out so we took all of the data and we ran various scenarios to be able to come up with uh the system and I want to point out that when we ran these scenarios um I told you that your average PCI was a was a PCI of 54 but we factored into these scenarios all of the all of the projected treatments that are going to be happening in in this fiscal year so these are projects that have already funded and are are set to be worked on whether it's being conjunction with the county or um or a city project and so we're starting with a with a PCI of 57 in order to maintain your your PCI of 57 the city would need to maintain or to do that and you need to be able to spend an average of 2.1 million dollars per year to keep your system is at the same level if you wanted to raise it just five PCI points to a 62 you would need to invest 3.1 million dollars and to get it up to a 70 which is kind of a coveted place to be because your system is in a more maintenance mode uh you would need to spend 4.9 million dollars we ran um the projected budget and so if you look at or for the five-year plan that Steve's going to be talking to you about that's that dark purple line that that Steve's is tracing right there and that's averaging um just under 1 million dollars per year um and I want to point out to you that it includes a grant for the intersection of 41st and Tapatola um in the first year so that's a big chunk of money that's coming in and then we're assuming that there's a grant in the in the last year too with this projection and so you're seeing that with the existing funding that you have and even with the grant money which is almost a million dollars that we've assumed in grant money your your system is going to come out in five years to be a 54 what does that mean in deferred maintenance we can see that in that slide uh right now the city has 22 million dollars in deferred maintenance for their pavement costs and if we are able to follow the five-year pavement plan we can expect that deferred maintenance to grow as high as 32 million dollars and so with that I wanted to put together some different recommendations for the city and staff to consider in managing your pavements um first of all you want to continue to update your pavement management system it's a great chance to be able to communicate back and forth with everybody and understand um how you're doing with your treatments uh it's a it's um it's a great accountability uh system as well um you want to develop a multi-year pavement expenditure plan which I'm I'm excited that Steve has done that and we want to focus on two areas you've got to have a maintenance component and a rehabilitation component to deal with those groups of of pavements that we showed you on the 10 point spread graph um because you have limited funding you want to continue to focus your limited funding to preserve your critical assets and that is mainly your um arterials it's your most used streets um along with the with the uh most used streets comes grant uh eligibility and so you want to continue to leverage your your limited dollars using grants um it's been great working with the city because you guys seem to be doing well with your grants um but you want to continue to look for that to be able to spread that money around and then um I wanted to share with you that I have seen several agencies who are trying to figure out how to infuse additional money um because your your um limited money is not just you're you're not alone in what you're dealing with you've got um any any city in California are struggling uh trying to get enough money and so I would consider I've seen cities consider using referees uh impact fees um as well as utility impact fees uh refugee impact fees would be associated with um recognizing that the garbage trucks are are the ones who are putting most of the heavy loads on especially on your residential streets and and um accounting for that uh in one way or another and then uh utility impacts when the utilities come in and cut into a street uh cities have been and are exploring additional ways uh to impose fees on those utility companies and then there's some of the standbys using sales tax and uh parcel tax in uh to be able to infuse more money with the uh into your system and with that that concludes my presentation again my hat's off to Steve for starting this off he did just great and uh we're open to and I'll turn it back over to Steve Steve I thought maybe this would be a good time to see a council member ask questions um about mr reary uh on mr reary's presentation uh yeah a council member big fan yeah thank you very much um going back to the different on mr reary um if you were going back to the different treatments and you had a graph that at certain parts of the pc i you did like slurry or a chip and something like that uh i find get is an idea of how much does that buy you and you know i'm sure there's a range depending on where it is in the pc i and how much use you know so if you started out which is small cracks because of you know buckling or you know temperature changes or something like that as opposed to something that was you know worse than that let's just try to get an idea what what does each treatment buy you know does it improve for that segment you know five pc i points or 10 or 20 if you could just discuss that a little bit thanks because that's your bang for the buck that's what i'm trying to get at right great question councilmember patran um so you are 100 right you did a better bang for your buck at different levels of the treat wherever that treatment is and if you're just doing cracks um for instance a good crack seal program can can preserve the pavement um for three to five years um slurry seal treatments which is a little bit further down on the on the curve will give you anywhere from five to seven years of additional life you start getting into your more heavier maintenance uh type of uh treatments your your uh chip seals and your cape seals and you start getting anywhere from seven to nine years of additional life and then this is with the assumption that you are doing the right treatment at the right time but then if you're with your overlay streets and your rehabilitation streets those always take the pc i from wherever they're at up to 100 and and covers all of those distresses but to your point you you get a lot of of money from a lifecycle cost point of view by focusing on the maintenance type of aspects where you're spending just a penny per square foot and getting additional service life by by focusing on those does that help answer your question you're on me a council member okay so um you know i go to these cal we have these meetings once a year you know uh for lives uh for members of city councils and you know i talk to a lot of people that are in your particular profession so i know there's a ad ad if you could add you know like a fiberglass or other types of things to make these payments stronger um do you have any opinion on those or is it just a hike you know with um right now um we're monitoring and and watching uh what those different um additives are doing unfortunately with payment projects or payment products um we have to let it um we have to observe it for up to 20 years in order to be able to see if it's really going to be cost effective but i can tell you that there are a number of different um companies that are trying to add fiberglass um as as a as a state we've been adding rubberized uh crumb rubber tires to two payments and um that actually is proving out to be very um um good in terms of its performance i even though it's just a little bit more expensive it seems to be that rubberized products are giving more life expectancy than just conventional products they're also experimenting with oils and additives to the oil and the binders that are holding the the uh adver gets together and so um as an industry we're really looking for lots of ways to be able to stretch the dollars uh but it takes time to be able to see if it if it's really going to be um if it's going to play out like we hope um or or as i as i hypothesize over time thank you very much thank you uh council member brown thank you i guess i just wanted to i have a couple questions and i'll save it till the very end but the one i wanted to follow up on um was in regard to the additives to the asphalt and as you mentioned the um rubberized asphalt concrete um uh the league of california city's transportation communication and public works uh policy committee that meant today actually and we got a presentation on this aggregated tire um you know recycled tires that goes into the asphalt and they were talking about how it's so durable and cost effective and and comes down to toys and whatnot and so i guess what i'm wondering is is that something and maybe you already addressed this is that something you would recommend for the city and or maybe steve could tell us is that something the city's already using so um when with rubberized pavement um there there is definitely some extended life um possibilities depending on on the needs of the pavement uh with rubberized pavement you can actually use less pavement if you're more in if you're seeking to find um crack retargetion if that's your your driving force and so not to get into too much uh detail if you can get enough quantity then it does become very cost effective the beautiful thing right now is as an industry um caltrans is requiring that rubberized pavements to use uh as the final lift on all of their pavement projects and so we were to rewind the clock about five years ago it was not so easy for us to be able to recommend rubberized pavement because you would have to wait for your turn to get the specialized plant in order to be able to produce that product but now with caltrans using it more and more and requiring that on every one of their projects the that um lack of material doesn't seem to be as as prominent anymore and so um we're able to recommend rubberized pavement much more and there are times when i've seen it reduce the cost of a project and give it to you thank you and steve can you tell is that is that anything i'm sorry uh mayor story i didn't mean to cut you off i just want to okay go ahead to wrap that that one up steve is that something we're already doing or considering doing we've considered rubberized asphalt um and projects in the past unfortunately the uh quarry and the asphalt makers and crews don't have equipment so there's a special setup and right the cost up a little more than they're seeing probably over the hill and things like that on our current uh clarity project we do have rubberized asphalt as an option um that if we can get the cost great we will use it um but we have not we've used rubberized slurry fields but we have not used a rubberized asphalt oh okay well that's that's good to know that we're even using that uh in our slurry fields great thank you so much gentlemen i'll uh stand the rest of my question for for later in the presentation all right thank you are they um any other council questions at this time um seeing none i i did have a question mr reary um with um you know you mentioned that our average um cpi was 64 and i was wondering how does that compare to comparable cities um on the central coast or in our immediate area um um you know you're right about average with the other cities that we've had an opportunity to work with um there's some there's information that i can provide steve uh to be able to share with you uh that the um every year we put out an annual um payment report that is uh by the leader of california cities comparing all of the cities together throughout california and i think that that would be a very fascinating thing for you to take a look at well i i would be very interested in seeing that so yeah we could send that to steve and steve um um and share it with all the council members and i i would like to see interest you know see how we're doing relative to our um neighbors um and um so um i i just i basically i did notice that we had a hand up um from the attendees uh but that's come down now so um i'm going to go ahead and uh send it over to you steve to do the next part of this presentation okay on the summer screen and you can all see that now so i'm going to be talking about a proposed schedule of streets for the next five years um not a set in concrete schedule it's nothing that's very fluid and but it gives us a target to aim for before i get into the the next list um jamey'd asked me to put together kind of a historic where we've been and and the cost associated with it so i can see this blue line here is the our overall daily conditions index value since 2001 2001 we were 71 then we five years later um we hadn't put any money in we dropped down to a 56 and then we bounced around into about 66 down to 59 and right now we're at a 57 or we will be at the end of this year once we complete the clear street project and the road resurfacing project now the orange line represents the cost to maintain that PCI every year um so in 2013 the cost of maintaining PCI 59 was $650,000 a year four years later when we had a PCI 65 even though our PCI went up the cost to maintain that PCI also went up to $750,000 a year and now we're at 57 the cost is $1.5 million and we'll say that Joe said $2 million a year each cost includes soft costs such as design engineering permitting and things like that our two previous um 2013 2017 did not include those soft costs i took them out so we're comparing the same figures here so we're on point five and and what i think that is as we go to this chart we're we keep slipping because we're not spending enough each year on our roads we keep slipping back down the category down the category we keep getting more reconstructs or over more chip seals instead of crack seals and so we're just we keep falling off this point this is where Joe's work called the critical point is so key he's identifying and focusing on the streets we need to address here um i can say i don't think we really did that before i think it was more of spreading him out throughout the city but he's really focused on which streets we need to address now i just wanted to cover that um as we move forward here well so yeah here's the list of projects that are ongoing now um two slides really quick so we are going to be resurfacing with a case field uh bay avenue and all the way from the highway to olanary ab the green areas indicate areas that we dug out previously we'll also be doing a treatment circus treatment on janmar we did a dig out there we're also able to in a lesson in the original project do a dig out on uh terrace way with the request for the neighborhood is up there there's a really bad area that we addressed but we're not doing any circus treatment on that project as part as part of this project going on the way and we're also showing clear street and seeing down there that's out to bid right now we open this the end of the month and hopefully it'll certainly be done by the end of this calendar year probably late summer and then the other parts of this project are um ruby court forty second avenue and diamond we're doing the resurfacing there we did some dig out repairs on capital road and we're also doing thirty a thousand at three thirty thousand on there that's actually a split street between us and accounting because we're combining or partnering with the county on the street it was a need of repairs so it was added to this project and was kind of splitting the cost for that with the county at this point so here's the list of streets and hopefully this looks back up as we continue broken down by year um and i can go through it all i do have maps of each year so i'm going to share that with you but i just wanted to here's the list that we'll be working on as we go forward these are the road names that we will be covering and then we'll get the limits from one end to the other so first of all by year if you can see um in 2023 we're focusing on capital avenue and then we you see we try and group them into in the neighborhood so that we don't have a contractor driving driving cross-country across town all the time looking at them by treatment you can see what we have a lot of green that's the light maintenance um and you can do a lot of green for the same amount of money we can do a little yellow a little bit of yellow here even less of the ground where we'll get into the rehabilitation so what we what joe's tried to do in developing the list of streets was spread that around so we take care of these streets that we can seal now or seal as part of this program and get them so they're not falling off into the next category and same with these yellows the next cheapest category to repair at the same time we are doing some uh rehabilitation work where it's necessary and reconstruction work so we're we're definitely want to mix up what we're doing rather than focusing on just one category so looking at the year 2023 we're focusing on capital road the emphasis for the real reason we're doing this besides that it's right time to de-stress this first section the second section's already kind of dropped off that since we're there we can probably get some timely sales is that we do have a grant from the rtc to help fund the intersection repairs there an intersection probably most need a repair of anything there and um so we want to take advantage of that grant funding in the first year of this program I just want to mention that the clear street project also includes the intersection of 41st and clear is being taken care of that project and the grant is covering that work in this intersection work so both sides of that in 2024 we go for the the slurry seals and light maintenance work um mainly focusing in the uh this neighborhood river in neighborhood cold street uh rosedale we these are streets that we paved in my tenure here and it's definitely time to slurry them before we're reconstructing them we're going to address cherry and cliff drive 42nd avenue but we do include two uh reconstruction and a heavy maintenance on rikoza ab and on 41st ab from rikoza up to gromer street in 2025 we come back and kind of do two medium-sized projects um focusing in the village area uh we're doing some medium-sized maintenance on the x-penod san jose between tap ab and on monorade and then we're going to do some rehabilitation work on san jose and terrace and what we actually call the unnamed alley above cherry avenue here um so those are in terrible shape I think everybody knows that and it gives us an opportunity to address those you're 26 we will move to the river view our cliff but hikes neighborhood do some medium rehabilitation and probably some slow um thin overlays and case deals in this area and then in 2027 I've kind of driven this bus because the road the stretch of 41st on the city limit up by home depot through clare street is in need of right there um we had the money I would push for it today we don't it's going to take a while to gather that money it's over a million dollars I'll show that on the next slide but it's something we need to keep aiming for and try and get this section probably the busiest surface street in the county of Santa Cruz um addressed and resurface uh we did do a slurry sale between roth road and clare's about 17 years ago I believe it was that's now gone um the street is cracking and we're starting we're seeing deflections especially on the ramp so we are responsible for the ramps up to the bridge at 41st on each side even though these parts are in caltrans territory um we're responsible for the surface street so we put that at the end of the project um certainly there'll be grant opportunities that will come up and if we do get grants opportunities and we can take advantage of those grant opportunities we will be recommending moving this up if that grant can be available so looking at the funding using 2023 we do the project as we currently finalize about 1.2 million dollars and we have 540 have measured d and sp1 in our primary and only dedicated sources of paid or transportation funding which were in cities pretty much dedicated to pavement improvements we also have the 250 000 lounge grant so we have a slight gap here we're hoping we'll make it up to the nutrition grant or we can make adjustments in the project scope and the treatments here but I I'm very confident we can address the entire project and keep it uh either resist this cost here or increase the funding the next few years we're slightly over a 540 000 budget but there's always carry over in these two funds and we'll probably have money left over from the projects that are going on now the clairs and the street resurfacing projects that we can apply to those some comfortable being in the 600 000 range for each year with only 540 000 funding identified at this point by dedicating this funding here again we'll be able to figure out and adjust these projects accordingly as more funding comes available or the treatments that we find we do and then there's the large 440 000 project which is a 1.7 million dollar project um and those are 27 20 27 dollars so we need to find quite a bit of grants by 1.2 million dollars in grants and we will certainly be working on that so that is my record presentation the recommendation is to approve a five-year list speak improvements and at least the schedule and direct staff to prepare a resolution so we have to adopt a resolution informing the state how we intend to spend our sd1 funds next year so we will be bringing that to you the next meeting on June 23rd i just want to say that you know the schedule is not just in stone certainly something the council give us direction on joe and i can try and adapt and make changes on the fly we want to try and finalize it tonight or you can give us some direction and we can back bring back the final list improvements in the schedule when we bring the resolution back to the next meeting so that would be happy to answer any questions thank you so as far as direction goes are are we looking at specific streets or are we just looking at maybe the level of deterioration and where we could focus funding first like how you're saying we have ones that we can sort of patch up or we have ones that are in the the more needy areas and where i guess is are we looking just more for where we want to focus our dollar or a specific street for the direction at this point the specific street we've done our best to try it in the critical management and address streets that are falling off you know falling into the next category that's where Joe's done his work so but if you have a street or if there's neighborhood or something like that you think we need to address we can try and accommodate it you make sure we put it in the right category so that we're not taking those blurry dollars and putting them in the rehabilitation which is not what we want to do so okay i won't promise we'll be able to meet if there's a request for a specific street but we'll try our best to figure that out but we do would like to finalize a list either tonight or the next meeting of streets we're going to work on okay great thank you member brook thank you mayor story Steve um what in in planning this list of streets and the timeline here how did you incorporate council's priorities i know that we all you know like we brought up fan mar for instance as a priority instead that as a priority but i'm seeing it here for 2025 um i know that council also like there was like conversations that we had about council priorities on the streets and i'm guessing they're all in here somehow some way i'm just wondering how that was incorporated in this timeline so fan mar we're actually addressing in the next month uh the fan mar you see here is the end location for work on terrace way in the valley above cherry so fan mar has been addressed um a lot of the as i repeat joking up at the first list and then i tried to balance it with the council goals i know there was interest in dealing with capital road which is in here there's always interest in dealing with the terrace and san jose were had been mentioned in the past they're not aware that there's a a list of the council goals of the streets to work on but the ones i'm aware of we did work into here and work which i was trying to balance out far as which years they're getting on best and there's probably more flexibility although joe would probably say that dealing with the the slurry seals and life maintenance in 2024 is critical to keep track of the streets before they go any further um jamie so this is a question then for you do you recall us having a i don't think it was this year for goals and priorities but we definitely when steve created the spreadsheet for us and showed us in uh you know what the worst research and we decided on the slurry seal and all of that sort of stuff i recall us all identifying certain streets um that we wanted to include that's that's the list i'm talking about said it wasn't this year i believe it was last year um that we did that and again um is there are all of those streets because i don't have that in front of me are all of those streets incorporated here my recollection is did you think you could back up a couple slides i think you were showing us what we are doing this month my recollection is that all of the streets that we identified during that goal setting process when we were identifying our street projects those were those are all getting done here just right now so it's this bay avenue section steve is showing us you can see sam are there with a little bit of um repair on terrace yep movie court 42nd diamond yeah okay and then my my my last question then is when you say that we're we're working on them does that mean we still need to find funding to eventually complete them are the phase one phase two phase you know there's so many different phases um and i'm seeing that in your projections from year to year but i'm just wondering again how how are you balancing that for instance with sandmar so the these ongoing 22 projects these these streets on this slide are completely funded and the contracts of the ward is it's the one we did in conjunction with the county in partnership with the county they're starting work uh next week not necessarily capital it's a county-wide project um i don't know the schedule there'll be capital up that they will be completing this project in june july in parking lot and all these streets are already funded and under contract to be repaired claire's is the only one that is not under contract it is out to bid right now and we'll like i said earlier we will be receiving this the end of this month and it is fully funded um it's also bit coming where we anticipate and i am still confident about that so these projects are will be done um by the end of the day um and then my final question is um in relation to i'm just thinking about so cal creek water digging up our beautiful new slurry fields roads you know out out here um have you worked with any of with them or any of the other agencies that could possibly be needing to work on anything like that so if i think about like the extension of AT&T fiber you know going into the ground we're under grounding some utility things all of that sort of stuff does that have any impact on this particular plan or have you looked into that already so we have requested um repair plans from or repair schedules from the utility sewer water and PG&E and once we have an adopted list we will share that our list with them so that they uh we will coordinate and that's part where i said the schedule is not casting concrete it's flexible we find out that so cal creek needs to replace the water main on the street we have scheduled to be there we will either delay or work with them and make sure we're after them so we are actively doing that at this time i appreciate that and i only look at it at that this angle because of of it being a potential um financial gain for you know like maybe they could help cover the cost after they dug some things out so that's that's why i mentioned it thanks Steve yeah i'll remember brown thank you um before your presentation started i had a specific question about how the streets were prioritized by year you know what would get what work done in in what year um and what treatment would those those streets be getting but i think you've covered it so if you could just make sure that that i understand it correctly that essentially these streets have been prioritized based on preventing them from falling into the next level of disrepair um based on the selective type of of rehabilitation that they may need so i i understand that correctly right i would say the only um variation of that is capital road got pushed up just because we available funding for that project okay that makes sense and then my other question is i i noticed that some of the streets for 2025 um i i think yeah if you can go back to the map yeah so we've got san jose um i want to say monoray was there but i don't monoray just from capital add down into s one area okay upper part of monoray at all so i noticed that these are kind of in the rehabilitation mode as opposed to the kind of flurry just fixer upper mode and i'm wondering if by 2025 are they in heavy real rehabilitation mode at that year because we weren't able to address them in years prior or are they already kind of teetering on that so you know they're they're they're they're already at that point i guess what i'm trying to determine is these streets that would require heavy real rehabilitation in 25 would they only require light rehabilitation in 23 or flurry this year um does that make sense yeah it does i can tell you i'll let joe answer part of this question well started out with san jose carats and the alleyway up there are rehabilitation right now they're they're just in poor shape but joe needs us the yellow areas and what's going on there yeah when you're looking really good question councilmember brown with the with your insight there the we're trying to factor in uh exactly where where they're at right now um and and look slightly ahead when you're looking at the years and so we anticipate that these streets will require a light rehabilitation to answer your question can they use our treatment right now that would be less than that no the streets are already in that that light rehabilitation category we're us we're just trying to catch them before they they fall into the heavy rehabilitation category that makes sense yeah thank you i know some people um when they tell me this is the the worst street in the city we need to do something about it right now it sounds like if it's in need of heavy real rehabilitation now it's going to be in need of heavy rehabilitation in three years but in those three years we need to prevent the streets that need light rehabilitation from falling into heavy rehabilitation so that three years from now we don't have twice as many streets in that condition is that of general yes okay yeah you got it that's that's a super important thing to wrap your head around when it comes to pavement management very good okay thank you hi um the question some other council members at this time um and then um i had a question um you know concerning particular streets and um and the ones that um on the list in your report mister reary um that have the lowest cpi uh but are not on this list that you could very see um and i'm not sure if i captured them all but just for example um 40th avenue uh has the cpi 17 um a portion of Monterey i think the upper portion of Monterey has the cpi 19 uh open like the cpi of Swell and Escalona has the cpi 20 um i think those were the significant ones um and um are we just trying to i mean we seem to me that those would at least be worth putting on the list so that we could recognize that those are the streets that are in the worst condition uh are the have the lowest cpi scores may be already in the stated meeting um you know reconstruction um so i was just one i guess i wanted to ask about the feasibility of of putting streets that have low cpi um on the list so that they're at least on the radar um and as you know available funding comes together we are able to capture um all these low scoring streets and i know that probably gets to your you know bottom up uh approach which we do not absolutely want to do um but i think for the public they don't won't necessarily um understand that new on about why why my street's really bad why don't you focus on that instead of doing the one over in the next neighborhood um so i guess i would just like to see it see it from your perspective is it possible to put some of these low scoring streets um on the list so that they're on our radar so do you want to first address the um you know just restate kind of why would we don't just do the bottom up technique and then uh i'll stress the other part yeah sure exactly um to that point if a street is is under 25 the wife and the head of a meeting a reconstruction is going to be the same today tomorrow next year even even 10 years away from now and so when you have limited money like the city of Papatola has you're trying to capture those streets um that are going to are going to cost less um before they before they cost more and so with that with that said we look at all of those streets and then we're also looking at where where the other streets are and on their tipping points and that critical point part in if we can save the streets for less money then that's where we were trying to focus our dollars now what i have seen uh done mayor story uh in situations like this is that you can take the group of streets that usually are the worst streets in town like like the one thing you mentioned streets with uh 17 and 19 and 20 that are indefinitely failed mode your you focus you can have those streets and then as funding becomes available for those streets then you can start putting money towards that i would i would really strongly advocate for you to stay with this list because it's going to give you the biggest impact over the longest period of time um because it really is touching as many streets as you possibly can at this point but then track those other streets and so as money must become available from other sources you can jump on those streets thank you thank you for that response and i'll follow up i can create a list of the PTI streets under 25 and have that being added to here on to this list if you can't schedule it just we just know we we're not going to have that money available in the next five years but as money becomes available um if we do get excess money we could we could look at those streets then from that list and look forward with them as the council directs right um well i'm not coming back but i just want to confirm you did ask uh to point out streets that we thought should be on the list and so i'm responding to that statement um vice america i thank you thank you very um vice america thank you uh this is street specific um and this may be a new point i'm not sure but so when we can talk um about our budget and goal setting and the idea of sort of rehabbing or putting money towards rehabbing the stock and bridge itself would that impact any pavement sort of rehabilitation that we would do on on stock and bridge um like i just i just wouldn't want to like pay any attention to stock and bridge um the pavement itself if then moving forward with fixing the bridge would impact that or mess it up in any way and that's my technical terminology that i have about that so um if you could enlighten me on that that would help thank you yeah certainly vice america um money that's in the proposed budget for the stock and other bridge that's actually flood protection money is um trying to build some diverters upstream of the bridge to prevent logs from catching on the uh piers that go into the creek so we will not be addressing at all the the condition of the road surface on the the bridge basically a flood protection project okay awesome thank you that's the member brem thank you i had one more quick question that i had forgotten to ask previously and i'm not sure if this is the the right time for this question so Steve maybe you can tell me i had some um some folks reach out recently with some concerns about our um essentially our road markings like some of our crosswalks in the village not quite aligning with the curb cuts and some of the other markings in the road would that be the kind of discussion you know repairing those or making new street markings would that be part of this discussion or would that be a separate discussion to be had in another time so as far as curb ramps just we doing Joe correctly if i'm wrong here if we do anything above a light maintenance we're required to update the curb ramps in that area so i do believe the area that i've seen concerns about is that San Jose and Stockton or San Jose and tap out and we do have you know San Jose is on there so when we go to address San Jose in 2025 i believe it is we will address those ramps as far as paint markings and all that city crews will be doing some um refreshing the paint and the legends and crosswalks in the village and throughout the city um hopefully starting at the end of this month so we'll be addressing that but the the hard concrete changes will come if we do street improvements um in that area perfect thank you so much hey any other questions sometimes from members um and then i'm going to take this opportunity just to check in with members of the public if there's anyone there that would like to make a comment if you do just please raise your hand in the green application so you can dial star nine we'll be given three minutes to speak um or you may send an email to public comment at ci.tepacola.ca.us and um a moderator will read your message for us for three minutes and so Larry looks like we have a couple of hands up yes mayor star we have two attendees with their hands up first one is Heidi Kellison yes welcome thank you mayor story and council members my name is Heidi Kellison i live on San Mar and i'd first like to thank staff and the council for the current work that is underway on San Mar as you know our street is quite the thoroughfare for beach stores especially those who've missed a lot behind us and so we do appreciate what's to come in phases two and three on San Mar i'm authorized by about 20 households on San Mar terrace and upper cherry as we like to refer to it to advocate on their behalf and so tonight i'm turning my attention to upper cherry and terrace the um slope on terrace in particular is a problem because the rains do support the degradation of that surface at a higher rate than other streets it's an extreme slope so i just call your attention to that as well we have no sidewalks in the area so pedestrians are required to use the streets we've had local residents with injuries and that is going to get worse so i would encourage you to consider moving the repairs on these streets up especially because we're already in that orange range and i believe that's the mention of my comments thank you so much thank you miss gellison there's a story we have kate watch yes my name is one hi everybody um i am one of those people that was injured on terrace have been a 12-year resident of terrace um and it wasn't on the giant pothole which has been mercifully patched over that was in front of my house actually was a bit a bit further up the street and again the degradation of the street i think you know that i'm sure it has been very well given what i've warned and i would actually have been pretty interesting about pavement management in any rate um uh the street uh is functions a lot more like an arterial street during busy weekends and in the summer than it does as a residential street the span march way and i think in addition to the steep slope that heidi just mentioned the very i'm sure very low pci of these two streets and terrace in particular that the idea that it is functioning not even more like an arterial street now um given the uptick in traffic in the COVID um and um events that are great like this weekend these two streets get a lot of traffic and um so i would just like to finish with that thank you thank you this is what sorry to not see any other attendees with their hands raised on the topic and we have not received any emails on this item okay um well then uh i will bring this back to council um i was wondering see that you could um you know i heard a request about living in San Mar i noticed that both San Mar and Sherry are on the list um and then but i'm sorry Paris um and um and we're we're are currently working on San Mar but um is this would it be feasible to move up um the terrace way um work so you're talking about swapping out years 2024 and 2025 um i just had i'd ask joe how critical it is we get the minor maintenance light maintenance done in 2024 versus 2025 what you want to yeah Steve and and mayor story that to answer your question what what you're running the risk of is are those streets that that are currently only needing a light maintenance um that may include a couple of localized repair digouts and a slurry seal on them for those um conditions to expand and and then you're you're dealing with larger repair areas and maybe even being able to apply a light maintenance on them um that's why they're in there where they're at uh because we need to pick those up um as soon as possible um i understand what you're saying and and understand the concerns on on terrace it is not in great shape um maybe one of the things uh and that we might be able to deal with is it's maybe a little bit of localized repair i might suggest that you consider some localized repair on on that um but you are going to pay some premium for mobilizing the contractor over to that street and so again you're trying to balance your dollars but i don't think i would move it to be honest okay thank you and my recommendation right thank you for that response um healthy member brown thank you i i think maybe i i have the same question was you know is it possible to do even a slurry seal or some basic repairs up on terrace before we get to it for some kind of larger repairs um are there are there any alternatives other than just there's nothing to be done until 2025 i mean if the recommendation is not to move it up for for more extensive work is there any other alternative or is it kind of just there's not a lot of answers until then um i think we could prioritize um the more spot the terrace more than anything um a slurry seal would really be inefficient to put a slurry down and come back in two years and care that all out um but as joe mentioned we could do some structural repairs it increased we could do one on terrace uh earlier this year we could try and do more spot repairs as part of um a like a future project that will be next year um we can work that into the 2024 schedule as far as um you know we wouldn't we wouldn't be addressing the work streets what we could be trying to address uh multiple five walls and worst areas in the streets um in 2024 thank you i appreciate that i i do think if there's um consensus among the council that we should at least try to get some um repairs on on terrace um in the time being the the outreach that i've gotten from community members has been about terrace and monoray and i see that monoray might take a little bit more work um in a couple years but terrace i i do have concerns about and so i i would encourage my fellow council members if you would agree uh that we should at least do some kind of pothole repair up there um until we can get to larger repairs thank you i i think you started yourself on the deliberative part of this agenda item um and so let's let's continue in that vein now and i'll call on uh council member brook thank you mayor story steve i appreciate you looking at alternatives to address terrace way um my what i'm not an expert in knowing is how much your time um has been in already addressing the the potholes and going out and and so with mr reary uh i i'm sorry mr jarrell i can't i don't can't say your last name i don't remember but i don't want i don't want to mess it up i'm calling mr joe for right now um but i just know see that you've spent a lot of time out there already and that cost money and so i'm just wondering with this alternative that's still more time and i just wonder if it in the end is going to cost us the same in you know in 2025 addressing it and and so my point is it's like would it be better just to deal with it now instead of waiting to 2025 financially because it costs time there's are your time or our team's time you know the spot repairs i know that you went out and fixed one and then had to send the team back out there because it rained and you know there's just a lot of that so um i'll wait for your response but either way i i support with council member brown is saying that we do need to address this now so how about we offer up a a swap here we pull reports out of the new out of 2024 and insert terrace way they're both reconstruction they're approximately the same length i'm not sure the costs are identical but i think we can try and deal with that and um we'll just go forward with it in that direction if that would be acceptable i think that's great yeah no um you know i think that would that would be workable and and i think the point of that i was trying to make i think it's good to um you know acknowledge the streets that are in the worst cpi condition in the sense of having them on the list um and see views in your description about how best to allocate it that's even if they're on the list i feel you know um we want to do this um and and make our dollars go as far as possible over the long term and so we will be um your exercise of judgment and with the advice of mr reary if we have limited dollars see is where we cook them but we may um have grants we may have and the one thing and if the council and future councils see the streets and their knowledge to be in bad condition it may you know motivate them uh to work harder to come up with additional money um but if not um then yeah we send the money in the most efficient way um possible um and but i also think you know in this fashion the you know our residents see that yeah they recognize that the streets need work okay and i think that they would understand so we have limited dollars um and then some streets may take a little bit longer than others um so those are my comments and and steve i i could just say that we would maybe lift you know how to identify those streets that were below cpi of 25 um and so um i think that that would be i mean that would be acceptable to me i don't know how the other council members feel about it but um i'll um maybe open it up to them for um a possible resolution here our motion to approve a resolution no i think there's a resolution on tonight where we're coming back to the resolution that's tonight yeah well yeah the direction is to prepare a resolution which would come back on due in between the council member break time yeah i um i heard steve say something like at least on terrace that you can look at some patchwork there um did i get you correct steve and are there things there that might help address the uh resident that spoke up that that's my follow-up question i did mention doing patching but i've also mentioned the feasibility of walking out terrace in 2025 with repose in 2024 they're approximately the same one um maybe josh would give you a thumbs up if it's the dollars or not but we can always come back in a minute but i'm pretty comfortable saying i know repose is a reconstruction i know that terrace down there is a reconstruction so we would swap those two out um is an option the council can consider okay so the patching would be not really very feasible in terms of time spent in dollars etc swapping would be a more reasonable way to address the issues i mean patching would certainly alleviate the worst areas but it would not adjust the entire street um so the patch would actually go quickly if you want me to get to turn oh okay yeah i don't understand how you you know the sequence of work but you know the the lady that spoke talked about um injuries up on that street and i'm not too sure of the specifics but the patching requires something of that order and maybe that's something that's more of an immediate issue so i'm not i've walked up and down that street many times i'm just not familiar with what she's talking about what's the area did you want i'm prepared to make um emotion if you want to pull that up um yeah before you do councilmember brook let's go back to you i think mr reary had something to add i i was just going to um make the comment that that um knowing that a street is in poorer condition like terrace you're going to have to treat as part of uh the heavier rehabilitation you're going to have to treat the big sales areas so by coming in and treating those big sales areas now um eliminate that portion of the work from the future um from the future here so that's why i was suggesting that maybe you could uh do localized repairs because then i saw that not taking away from what would happen in future years you just aren't going to get it as cost effective as you would if you were dealing with it when you're dealing also with san jose and those other streets that are right in that localized area um but we need to look at what steve is suggesting with swapping out um world proposal with with terrace because that also might be um they're they're not the same they're not the same in terms of dollars wise but that that's something that we could take a look at if you want to move terrace ahead yeah i'm pretty comfortable that we can swap out enough space to make the work that the council chooses to prioritize terrace and we may kind of launch down to the end here since they're connected but we can include that in the council's direction um before i'll come right back to your council member brexit's emotion but um i'll see council member brown thank you i just wanted to clarify something because i know we're all really eager to get work done as fast as we possibly can based on what we've heard tonight it sounds like 2022 we already know what we're doing this year we've got those things figured out nothing's going to happen this year that hasn't already been planned for 2023 we had um it was just capitol avenue i think because there were some pretty intense projects with some grant funding that we need to use the earliest that we can really program anything is 2024 so even if we were going to do some kind of repairs pot hole kind of stuff on terrace that would be 2024 anyway and so what we're talking about now is instead of just potentially doing some pop hole repair up there let's switch out terrace for a poza and actually do the work that we need to do all of it am i understanding that correctly so if we just did some localized base repairs and patching out there that's something that probably could be done outside of this program that's really not part of the pavement management program that's part of something we could do with gas tax funds or something like that so that's not considered part of the pavement management improvement project as we use the electric um but if you want to address the whole road at one point that's part of this program and what we need to know but potentially we could do some patching up there um as early as next spring uh depending on how the once we get some estimates and I figure out what the worst areas are but that would not be anywhere near a complete road project okay um i'm sorry i'm going to go back to counseling in the brooks now and see if we can get a motion on the floor yeah if you want to pull up the staff working on it um but here's the list or do you want the recommendations the recommendations great um so steve now that I have your attention um I just want to be sure that council hears tonight that if there's any damage more damage done to terrace or anything your team would be out there making repairs no matter what um and and supporting terrace that that's going to be the plan that that we can do what I want to make sure is that in this motion that I make to switch terrace and repose that in this actual plan is that repose that also gets that same attention in dealing with what you call spot repairs or you know going out and just ensuring that they're also taking care of because I don't want to switch them and then we forget about them they're obviously on this list for a reason and printing it a year later to address it um is you know can't it's a bit complicated and I just want to make sure that that street is addressed so um I'd like to approve uh make a motion to approve a proposed five-year list of street improvement schedule and direct staff to prepare resolution for adoption at the June 23rd today council meeting approving the list of streets receiving 22 23 road repairs and rehabilitation using the SB1 fund um and switching reposa and terrace on the time on the schedule all second and I request uh an amendment to that motion um which would also include um listing the streets that have CPIs currently below 25 I'll accept that amendment and the second accepted amendment yes but can you clarify just listing them as priority when we can get to them or in a certain year or well I think I was going to leave that at Steve and Mr. Rary's discretion as to in which year um they would be listed um but also understood that even within that context there's going to be limited dollars um and it's kind of I think we would rely on Steve to make the best judgment within a given year how best to use those dollars um and if all the streets can't be handled then they get carried over um so that's that's the purpose of my um my requested amendment okay I'm okay with that thank you all right thank you um are there any other comments on the motion any none I'll ask for a roll call vote council member Bertrand approved council member Brooks hi council member brown fine vice mayor Kaiser okay mayor's story hi the motion passes unanimously um thank you Mr. Rary um and pretty work um on our street infrastructure and thank you once again Steve thank you council thank you council yeah um next we're going to item 8b which is a potential second home tax follow-up the recommended action is to receive a report regarding potential second home tax and either one provide policy input regarding structure for a second home tax for the november ballot and direct tax for deferred documentation necessary to place on item on the ballot by two determine not to propose a second home tax to voters at this time so we have a staff report thank you mr. Matt can you second I'll share my screen how does that look Larry good great all right man council so this is the follow-up theme to this question maybe a little bit of background noise is that coming from from a minute mic if that helps take care of it okay so two weeks ago we've got a presentation from Gene Braggman who presented the results of his poll that looked into the potential of the second home tax so while the results showed the initial plurality of support over 50 percent support for a second home tax the support weighed when additional information was presented in the form of arguments both for and against the second home tax um unfortunately based on additional legal research staff believes it's very likely but because it would be a tax on property that it would require a 66 percent margin to pass which is going to be a pretty heavy lift given that we saw I think a highest item pulled about 58 percent from the poll you'll see these were some of the serious issues that the voters called out there's concern about affordable housing need to maintain the beaches the effects of climate change here in our local community traffic congestion and the need to maintain police and emergency public safety programs is our highest priority issues that we're identifying interestingly enough after the discussion this evening you see that the condition of streets and roads um is not poll as high as it has in the past again here's a quick summary of the results that we saw on your left you can see this 55 percent this was the first time we asked the question of a six thousand and a three thousand dollar second home tax um and then this was asking that same question about a four thousand and two thousand dollar second home tax when I say the two different numbers what I need is four thousand for a single family home and two thousand for a condominium and then you can see here asking after arguments in favor and against um of the proposed tax how the support generally waned and fell right it's about the 50 percent margin me allows that indicates that number one people aren't familiar with this concept of the second home tax or vacant home tax and two there's probably a lot of room to move people's opinions based on either a campaign or education effort so at the hearing we identified a number of items to follow up on they included um well let's not go through each one of these here because I'm going to go through the slide this is just an outline of what's to come but these were the items that were identified during our last hearing or council asked us to come back with more information so the first item I'm going to cover is the threshold to qualify for the tax what are we taxed so in Oakland they set theirs up as tax on properties that are occupied less than 50 days per year there's a proposed ordinance that's going to go to voters we believe in November assuming the signatures qualify it that would require occupancy for 120 days per year it's obviously a much higher bar than the proposed ordinance in Santa Cruz essentially meaning that the whole needs to be occupied for four months out of the year where Oakland if it's occupied for a little bit less than two months it's not subject to the tax so for each one of these items I'm putting out a staff suggestion here as we go through it and then at the end there'll be a summary chart with where all the staff suggestions kind of included in one place my suggestion would be to set an occupancy threshold under 16 to 90 range that would be less strict than Santa Cruz and kind of more on par with what's being done in Oakland it seems as if somebody's living in their place more than three months out of the year it's less than a second home as up to council's discretion but that's that was kind of the thinking behind the 60 to 98 thresholds the higher the thresholds the more homes would likely be impacted so if you put the threshold at 120 days like the city of Santa Cruz we likely would capture more homes than if you put it down at 60 the question came up about the potential tax rate both the Oakland and the proposed ordinance in Santa Cruz set a rate of $6,000 for single-family homes and three for condominiums and town homes the polling data you just saw in a previous slide showed that 54 percent initial support for those levels and then you saw we got about a four point bump by dropping it to 4,000 and 2,000 and if we are going to pursue this I think we're going to need all the point bumps we can get so I would suggest trying it at four and two if we decide to move forward the exemption so the exemptions list what this is intended to do is I don't think any of the ordinances that anyone has contemplated so far are intended to penalize someone if they have a medical emergency and have to spend significant time in the hospital or or very low-income households who maybe through some sort of odd situation end up with multiple properties or in the course of the owner passing away and the properties going through probate so I looked at what you saw at the Oakland ordinance what was proposed in Santa Cruz and this is my suggested list of exemptions it would include very low-income households medical events demonstrated financial hardship active construction the owner passing away as I mentioned the property is going through some sort of inheritance process natural disasters short-term vacation rentals wouldn't be subject to this and then there'd be some leniency around property sales as well enforcement options this has been something staff it's not a fair amount of research into and council asked about last time I will actually be meeting with Soquel Creek to take a look at some of their water data tomorrow the finance staff our thought is is that the basic mechanism this is that staff would review the utility data and go through with some basic screens to take our 4500 single our 4500 housing units in the city and screen it down to those homes that are using less water that are using maybe no water during winter months and then doing a deeper dive into the properties that you've screened as being potential second homes what we're proposing we would then do is issue a notice initial determination notice and then the homeowner could provide information additional information about the qualified for an exemption or if you know staff's determination is wrong after reviewing the information provided by a homeowner then we would issue basically a draft final determination notice and we would propose an external hearing officer much as we do with our parking tickets someone who isn't in city hall who's outside the city would make the final determination if someone were to appeal the determination of occupancy the two other questions we'll cover on this slide there's questions about the impact and how this this potential task could affect ad use staff doesn't suggest establishing any port occupancy threshold specific ad use not it wasn't included in either the Oakland or the Santa Cruz examples instead it would really require occupancy on the residential property so you had a home you're living in it there's no requirement for you to do something special with the ad you we're talking about is somebody living on the property beyond the threshold to specify number of days per year and then there was questions about placing an item on the ballot the actual ballot costs are relatively low because we are participating in this election as our clerk mentioned at the outset of the meeting we'll be looking for new council members and hopefully seeing some existing council members continue so the ballot costs would be probably under $5,000 the more significant cost is probably the legal research necessary to prepare the ordinance for those of you who have participated in the previous tax measures they will call that the ordinance itself is pretty simple to put together it's usually just changing one line in our TOT ordinance from 8% to 10% this is different this is more complicated in that it's really creating an entire new structure for what this tax would look like in addition these tax are new taxes we are new um Oakland is the only established one in the state of California so we need to make sure we thought our eyes and cross our teeth and make sure that the ordinance is well prepared as possible so there's a chunk of money in time that would be necessary for us to invest in putting that ordinance together we're questions about the financial impact of the tax and that's a relatively difficult one for me to estimate according to the census there were 410 vacant or second sorry second or vacation homes in capitol and then an additional 104 other vacant I do not know how accurate the census data are for capitol but using them you can see in this table assuming how many people qualify for exemptions and different assumptions on the number of units that qualify and then varying tax rates I can come up with an estimate of between 102.2 million and 850,000 dollars a year so my guess is we'd be somewhere in the middle but really it's very hard to know we think that the initial enforcement effort would probably be in the 20-30,000 dollar range to really go through the data and then once we have a system in place a relatively simple process each year we do anticipate it may necessitate of you know a few hours bump in the finance department but we would really need to see need to see exactly what the data looks like and what the workload is associated with it. As I mentioned before the 66% threshold would certainly be challenging I also mentioned this before I think that because the concept is new I think voters intuitively really would understand in a poll what a change in the sales tax would mean to them I imagine I don't know the short fact that there was a fair amount of questions for folks at the first time they heard about this and maybe some people were concerned that they may be subject to the tax when they go on vacation or other things along those lines so potentially there's more room for opinions to change with the campaign I certainly can't guarantee it. At the last meeting we did talk about having some outreach with you know people who may have some concerns about this and so far no significant opposition has been identified and so then I think the real trick would be identifying specific uses for the tax that are consistent with the high priority voter issues and also potentially help to energize the country and what I mean by that is you know what are the issues that people would hit the streets and go door to door for you know is it funding for seniors is it funding for youth is it funding for the environment roads those kinds of things and I think you know that's something council really I think has expertise in is where the passions in our community and staff would suggest the only suggestion I would have on the uses here would be to consider a split between a couple maybe high priority issues are really energized folks and the general fund because I think as everybody knows we have general fund challenges for sure so I think you know whether it's 50 percent for the general fund in 25 and 25 for two key issues something along those lines so as a reminder tonight we're getting the presentation here and then we have another regular meeting in two weeks and then we may want to consider a special meeting on June 14th and 19th depending on what the outcomes are this evening and then July 28th would be the last regular meeting to adopt the resolution and the ordinance to put it on the November ballot so we have tonight and then we potentially could take action in two weeks another opportunity but that's those are really sort of the last two windows to really put things in place to get ready for July 28th deciding was reviewed the fact earlier this week the fact had I think there was different opinions on the fact is my understanding and we have fact members here so feel free to chime in if I get it incorrect but my understanding is that overall the recommendation was that direct staff to continue to work on a potential second home tax measure to direct the city attorney to begin work on the ordinance itself they suggested forming a committee to look into the feasibility of whether there was community energy for a campaign to support something like this they suggested potentially considering representatives outside of the city council and a couple of fact members did offer their offer to participate I will note that there's not enough time at this stage for us to go on widely advertise the committee so council wanted to form a committee I think you could form an ad hoc committee and staff could invite other key folks to attend those meetings as well so here's my recommendation number one is to make the threshold decision if we should continue on this process or if we should stop at this time and if we are going to continue on this process I might suggest an ad hoc committee of a couple council members to evaluate community support you know see whether or not there's energy out there for a campaign I think a campaign would be really be necessary if we're going to have a chance of passing something like this and also think about the connection of between a campaign and the potential uses and then the committee could potentially provide input to staff as we draft the ordinance if there's some other key item that we didn't cover this evening that we need feedback on understanding that the full ordinance itself would obviously come back to the council for approval so that's the key the first decision is number one up here if we're going to continue working and if we do consider the committee and then we'd be looking for feedback on kind of the bones of an ordinance which is the threshold staff suggested 16 and 90 days the tax amount four thousand for single families two thousand for condos the enforcement process I outlined yet exemptions I outlined and then I think I might suggest hunting on the uses for the time being and let your ad hoc committee do some work on that is that and available for questions that's the member brek yeah uh jamie did you say Santa Cruz city's measure is going on in november and it's and they've already decided where Santa Cruz city was it right now so the initiative in Santa Cruz is actually being driven by a ballot initiative process that is the voters not the city council are looking to put this on the ballot so they've collected signatures they submitted them to the city and they're now verifying the signatures my understanding is is that it's submitted a lot of signatures so the expectation is that it will qualify I guess I should also add there's a very interesting detail about if it's this tax is proposed by voters voter signatures it's a 50% measure if it's proposed by the city council at 66 so it's there's an interesting nuance there between what's happening in Santa Cruz and what we're talking about yes those last two thirds are important you got to get to the finish line don't you thank you questions from council members I'm sorry ma'erster I do I do have one more I wrote it down and I just saw it um jamie you you also mentioned the the subcommittee with the the language that to to determine whether to put it on November I'm wondering if it's the fact or staff thought about if the subcommittee were created looking at potentially punting it so further when we have a higher turnout of voters like a president or during the presidential um season and and so was there any conversation about that because 66 and two thirds is a challenge or whatever that percent is you know during especially with the outcomes of this particular voting cycle which we had an extremely low turnout I will refer to either a finance director or one of the fact members for what is the fact talked about I think that's certainly an option you know clearly in two years at the presidential cycle um and so I think that's clearly an option in front of council um and the question is would you want to make that decision now would you like to let the subcommittee turn on it a bit um but I don't know whether the fact talked about that whether two years out with the idea what about you though what was your what was your internal you know honestly I I saw when we saw the polling results we weren't going to get anywhere you know I talked to a couple folks who um made my concerns about it opposed the tax and they did um that's very important the opposition to taxes makes them very hard to pass I think again to try to move the needle and get to 66 it's going to take a lot of work and I think it would take a campaign it would take somebody putting their hand up and saying I'm going to do this I'm going to dedicate some time I'll put together signs I will organize the mailers um otherwise I think I think it's probably better to wait two years do keep in mind that then in four years measure F will be coming up so um that is something else to keep on your horizon so in 2024 we have a presidential 2026 is the last election before measure F expires I swear I do and I didn't and if you want to address the question about the fact yeah yeah perfect thank you um but correct me if I must speak from the meeting um we did go over um either possibly pushing it back to two years or four years but also that's sort of the the backing of that would be that we could essentially start legal legal work and things on on the movement and to get us in that right direction so that the work would be done and would still be there um so taking that step in that direction I think could be possible um also uh creating the ad hoc committee I think would be great I loved what Gene did with his polling but as I kind of like thought about this to myself is like well I wasn't cold I didn't hear about the polling things like that I feel like there's other ways that we can gain community outreach um to better understand where people's points of view are um along with the fact um um so in that polling that Gene did um in that when the percentages changed based on when it was stated that the tax money would either go to affordable housing and roads or something the the percentage of yeses went down so I don't know if that's a result of joining those two points together or not focusing on one versus the other or what affordable housing rated really high obviously in concerns of our city so I don't know if there's a way to capitalize on that um like I'm going off on a tangent on that one question but um I think either way this is something that we could start um initializing on and getting the work done so that we are prepared if we don't do it in November um I think it's still something that we need to like put some energy into personally. Awesome member Brown. Thank you so this kind of goes to um what Vice Mayor Kaiser was just saying so my question is essentially we could decide tonight yes move forward with drafting an ordinance a bare bones ordinance move forward with putting together an ad hoc committee and then even if that committee said you know what now's not the time to do it we would still have an ordinance that we could just put in the filing cabinet and two years from now we wouldn't have to start it all over that work is done correct is that right? Oh like Sam should have been here. In theory yes um sure in theory but you know in reality my Santa Cruz is going to put this on the ballot I assume Santa Cruz is going to put this on the ballot I think San Francisco has one on the ballot it's possible other cities will put this on the ballot so it's possible that if we wanted to do this in two years we would have other models and we have now and some of the taxes that are out now may have been litigated in two years so we could see what um portions need to be tweaked we might also have um data from other cities about how they um enforce the tax um how they deal with appeals to some of the sort of logistics in the tax we could tweak whether or not that would be a mess to change this whether or not we would it would need to be tweaked so much in two years that we would still be able to even use what we draft now I don't know it seems I can't I can't say that but it's not you know look if you want to do this it's not exorbitant for us to draft it Jamie's right that it is different and more expensive and more cumbersome for us to draft and the tax that's been on the ballot most of the time but if if you want to do this I I would encourage you to just move forward with it and not worry about whether or not the work product can be used two years from now okay I guess that's that's kind of my part of my question though right is is when Jamie suggested this isn't the kind of ordinance where we just change it from 10 percent to 12 percent I guess what I'm saying is if we if we are going to put in the resources to pay for the ordinance to be drafted right yeah are we going to have to start all over in two years if we decide to do this or in two years will it essentially become the difference of oh we found some new stuff so let's change it from 10 percent to 12 percent or let's change this 4k to 5k or let's change you know whatever it may be really sorry no no I think it was I haven't seen enough of what I said it really depends on what happens in the next two years it depends you know the Oakland tax has not been subject to a challenge on their unconstitutionality could be that another tax is and so the courts say you know this is totally legal that I think that's unlikely but could be that the courts say this provision of the tax is unlawful so you have to completely take that out could be that another city comes up with a brilliant and super easy way to enforce a tax and so we decide to put that in I don't know that anyone we just can't really say but I I do think that the investment that you're making is you should not assume that you're preparing a tax that will necessarily be able to be used in two years if you want to make the investment you should just make it now okay yeah sounds like it thank you so much yeah I think I'm gonna take this opportunity to maybe go after this and see if any member of the public wants to speak on this item if there is just raise your hand in the Zoom application you can go star nine we'll be giving three minutes to speak or you may write an email and it's a public comment ri.sepicola.ca.us um I'm not seeing anything in play um I'm not seeing any email Mayor Store we have not received any emails on this item and no one has no attendees have their hands raised to speak on it. I'll bring it back to see the will of the council. Councilmember Brooks. Thank you Mayor Storey. Um I just had a few comments I you know I appreciate staff bringing this up because there is a lot of opportunity here I think that hearing the report and and just hearing some what some of the community's feedback was on it on it you know that there's there's there's opportunity here and um but I think that there's also an opportunity here to to someone rewrite the narrative I think that the way that this item was pulled and that's the way that it was represented in the papers and things like that was not really ultimately what the intent of the ballot measure that we're discussing to today what was meant for and so I like the idea of creating a subcommittee to explore that and to rewrite this narrative to have these conversations to possibly look at potential new polling with a different in a difference in approach. We're calling it a second home tax and and I think that caused a lot of confusion. I was toying with the idea of like well the unoccupied tax or a vacancy tax but the fact that we're we're equally new to this similar to Oakland and we're still waiting on the outcomes of the city of Santa Cruz that I'm comfortable with moving on to forming a subcommittee and having these conversations seen if there were someone in the community to really take this on but I'm so left with confusion on whether to spend the dollars right now today with with our city attorney in drafting something and so Samantha I wasn't quite clear in your response whether it doing it now or doing it later is the same. I think I got halfway through understanding that you know it could look very different in two years and so is it worth the time to start that now and spending the $15,000 now versus in two years or just waiting for the subcommittee. So I still have that question and I and I maybe you have a better I think you were saying now is fine but you're also saying later is fine too. I think that was I think in my mind I was answering a different question so perhaps I understood I can't remember Brown's question. If you want to put a tax on if you are considering the council is considering it all in the tax and the November 2022 ballot we should be drafting tomorrow. Now right but if the subcommittee punted it or want to do it in 2024 there's no sense and starting that that process. That's right but I think that given the timing I mean Oakland pulled and worked on this tax for a year before they put it on the ballot. So given the timing and where we are now I think the subcommittee and my office are going to have to work simultaneously. Right if it were to go on the November ballot and I'm not sure that I'm well I will say that I'm not comfortable with it going on the November ballot. I don't think we're ready for that. I think that the city because there's so much great opportunity here for us to really be successful in this that there it actually could happen that we have a little bit more work to do rather than just putting on the November ballot knowing that there's with the low turnout and that we have a presidential election coming up in 2024 which generally increases the voter turnout which is just a lot of those things of getting the community engaged in a good way. So I yeah I'm not I'm not comfortable staying on the November ballot. I'm fine with the subcommittee starting the process and having these conversations. So there's just my thoughts. Thank you. That's another good time. I think all of us have run campaigns and we're pretty familiar with the fact that it takes a lot of preparation not only in terms of raising money but in terms of getting that support out there the initial support that you'll you'll need to start on you know many months ahead of time so you build some momentum and that's my main concern about putting it off for November. The second concern and I think it came out through our discussion here tonight when we reflected on the polling data is this is a relatively new issue for people and the understanding about what it means and what it doesn't mean is something terribly new. So we could be real aggressive and put something on in a sense I do Sam excuse me I'm following your suggestion if we want to be aggressive and do it in November we got to start working on the ordinance right now so totally agree with that. But then is the committee and then is the issue of making sure that we're going to be successful and if we do it at 66 and two thirds so I think that's our thing to lift. I'm going in the best direction that you know let's let's do a committee and work it out in our community in our community. I think one thing that Jamie has identified that's really critical is where are we going to use the money for and identifying those issues that really resonate with our residents it's what is going to make it a successful campaign because people say yeah I could I could once I understand what this tax is I could easily see spending it on those particular projects and historically that's been the success of our campaigns in Capitol. Talked about the war you know we talked about a lot of different things money for kids stuff like that and that's what made our campaign successful. So I'm going with you that and I think many others may be thinking the same way is doing a committee and start hash singing out making sure that we have some good solid groundwork before we move forward and give us enough time for the next ballot measure not this one coming up in December so we can be successful. Those are my comments. I'm using your story but I'm pretty sure that I can I'm pretty sure. I was calling out you are we still in questions are we on the comments because I can't remember if we don't have the public comments on this yet. Yes we have yeah okay we're in the liberty of faith in a long night okay just confirm me. Well regardless I have a question if we do wait for another two years to put this on the ballot are our polling numbers going to matter anymore at this point at that point are we going to need to repoll in 2024 and spend the same money that we already spent on the polling this year. I mean you never have to pull there's no requirement I always will recommend it because you know it certainly helps inform the process but I think especially with what will happen to Santa Cruz where I suspect there's going to be a lot of discussion around this that we would want to pull it again. How much can you remind me what was our what we spent on or what did we budget for the polling. I think it was 18,000. I'm you know I'm I feel like we're in a really tough spot because I understand and agree that not rushing through this is is prudent waiting to see how this turns out in other cities and letting them kind of be the guinea pig is a smart idea and then at the same I at the same time we've already spent nearly twenty thousand dollars on polling we would spend another 20,000 on polling in two years if this doesn't you know it's really odd because if this doesn't work out we spent you know what maybe a total of 40 between polling and ballot measures and drafting the ordinance and that 40 down the drain we can't try to do this again in two years it's not going to work but if it works out we're going to get 850,000 to 2.1 million dollars a year from here on out and that's huge for us um so we've got a pretty significant list of both pros and cons and the the kind of most difficult part about it is it sounds like we don't really have time even the two week period for a subcommittee to well actually maybe that is that maybe that is the answer right is maybe we do start drafting the ordinance have the subcommittee move forward and considering if this is the right time and getting giving more consideration to these pros and cons and then at our next meeting in two weeks we make that final decision because I feel like right now we have a lot of things to weigh that we're trying to do in this one meeting and I'm not even sure that I know where I land right now I have concerns about doing it this year I have concerns about waiting for two more years but there's not a lot to be lost in just saying let's spend two weeks talking about it let's let our attorneys draft an ordinance in those two weeks and next meeting we will have had that time to consider if this is the right thing for us to do right now I don't know if those comments really move this conversation forward at all or if I just like thought out loud for the last three minutes but those are my comments if yourself always make us follow it um thank you yeah I want to respond to that um I personally am pretty strongly with moving forward with this um while it may seem rushed um I do I'm sort of that person that's like strike well the iron top I feel like it is uh it is a subject right now that is happening around us in other counties I do feel like if it is tacked on to a presidential vote that it's going to be watered down and not focused on as much as it would be in the upcoming November election if it is something um I could for sure get an ad hoc committee together within the next two weeks for our next meeting um if anybody wants to decide how you would like that to be made up of um I would be on that committee along with um Alexander Peterson and then um Julia and forgetting her last name from the fact committee um Laura Elliott Laura come on Julia oh no no I'm sorry sorry Laura and um and then add on whoever else we might need if we need another council member or Jim or whoever needs you're welcome Jim uh to be on that committee um I am ready to get the ball rolling so to make us feel slightly more comfortable I'm not saying that I feel a hundred percent comfortable but um I think if it's something we want to get working on we could totally do it and I personally um I spoke to Jamie about this I would like to get a city poll going our own that we as council members if we're interested in reaching out to our personal community members and pulling them ourselves and getting um just a different method of outreach I think that's a way to go about this that we could probably receive information from the public in a pretty sweet quick manner um but uh so I I mean I'd like to make a motion to move forward with uh I might need some help here um if I could jump in on the ad hoc committee yeah um maybe we want the council would like to flesh that out a little bit yeah that's fine yeah the only people who can be on an ad hoc committee um are two council members no one else no members of the community no member of staff um any other committee would be governed by the brown ass which would mean any other committees formed on the dais would be governed by the brown ass which means you have to agendize and know this meeting which might slow you down so if you put a form in ad hoc committee of two council members we're interested in like getting right out of the beginning um finding out whether there's support um giving guidance on the ordinance um and then you could certainly talk to people in your network and bring that information to the ad hoc committee meetings and certainly you could ask Amy or the finance directors to join you at this meeting so they would not be officially on with me so that's one thing um thank you the other thing I don't remember what the motion would be that I'm happy to help you if you know if you can just to clarify you you were saying that the fact members could be invited to join no it couldn't join the committee they could be there certainly come to a meeting they just as spectators and they give their opinion at the committee they just not be on the committee the only ad hoc committee that has council members on from the dais is comprised solely of two council members and then otherwise um it would have to be a noticed um committee meeting that's right Amy would there be any problems with with doing that everyone knows that yeah no I mean we have the downside of doing that of course you know you may want to have um it's really up to the council the council has a distraction if you'd like we can do with the staff we notice brown act meetings all the time I think the question for the council just is is that okay and the meeting is public or would you prefer to have you know an opportunity um an opportunity for different kind of connection right and another issue of the brown act meeting would be just like the council a quorum would need to be present for the committee to meet and more than a quorum could not discuss the issue off of outside of the nervous meeting thank you uh council member bruce thank you mayor story vice mayor I understand where you're going with this and I love the forward thinking and trying to engage the community I think it's twofold here though and similar to what Jamie was talking about is that there could be an initiative created by our constituents and that kind of recommendation could be made by this subcommittee this ad hoc committee that forms probably right well you want to be on it clearly and whatever other council member um and that could be a recommendation from this ad hoc committee of council members and so if you wanted to continue that I think that would make sense to have those conversations um to again engage the community to ensure that you get um the right amount of votes and should like like Jamie said if it's a community run if it's the if it's the constituents running it and putting it on the ballot and getting all the signatures by november and and really doing that that's only a 50% though and it is more likely so you know but that recommendation could most certainly come out of this subcommittee and so I'm you know I I'm hesitant to spend the ten thousand dollars on on our city attorney to draft something because if it is a city if it's a city initiative that's one thing but if it's a community initiative passing by 50 that's a different thing and so I'm not opposed to getting our attorney on it right away but I'm thinking hearing from you that there's been interest that it could go in a different direction and if that's the case we would be drafting the the constituents would be drafting language in a different way and so um just food for thought and so my my recommendation would be that we would just form an ad hoc committee here with the two council members have those conversations offline seeing which direction we could go in um and then we have a meeting coming up jamie right where at any point we can activate our city attorney to if it's not going to go to a community vote or a community ballot measure and it stays within here then we can activate them as soon as possible the one point of clarification is I don't believe at this stage uh citizens petition has enough time to qualify for the ballot and that wasn't my point necessarily okay I just heard you mentioned community members and names wanting to be on it and and that most certainly helps us that's just another part of a conversation that subcommittee could have right like if we have enough people in the community and we get a 50% in the next cycle maybe not 2024 or whatever or you know there's other opportunities there is all I'm saying so I'm sorry did I miss speak so I should have said subcommittee instead of ad hoc is or those two or three or not for the same thing it doesn't it doesn't matter what anything okay um sorry no I was I was only going off of that based on um the fact that there was interest from people on the fact and not saying that they necessarily would be the ones doing the working game the signatures but that um there's people willing to help out in sort of a campaign direction but that it will be put forth by the city well I I think Vice Mayor thank you you had started out and to make a motion is to divide direction yes um you want to make another stand brother sure yeah I will definitely do that um I'm sure I'm on the right one okay um yeah so I would um like to make a motion um to provide policy input regarding the structure for a second home tax on the November ballot and prepare documentation necessary to place the item on the ballot bit more information on that are you directing are you um moving are you suggesting that the council form a subcommittee and and also are you in is your there's your motion direct staff to start preparing documentation put the item on the ballot yes please okay thanks so I think yeah I'm sorry yeah my interpretation was that she was missing the first option under the recommended action yeah thank you in the second point so um and with that I'll I'll see if there's a second um is there a second to the motion before we move on I'm sorry I'm trying to find the first option sorry I'm going through the packet I thought there was just like a couple different bullet points I didn't know the words well done sorry I want to understand what I'm supporting yeah under the recommended actions in the staff report the first option oh I see I see either my policy input with our instructions can staff fill that up so I could see it I can give me a second I see so can I ask for clarification on the motion Margo are you suggesting that they move forward with putting it on the ballot or just that we write the ordinance and then decide later if it will go to the ballot I'm saying put it on the ballot yeah I'm ready to move forward we're in first in November that's November of 2022 correct for clarification purposes yes okay so that that's the motion is there a second going going gone the motion goes to the length of the second um is there another motion don't remember Brown the end your end up yeah I think all right so okay I I would like to make a motion in the spirit of the motion that vice mayor Kaiser just made to essentially direct our city attorney move forward in drafting an ordinance regarding a vacant home tax with a 4,000 slash $2,000 um for the single family home versus condominium with a 90 day threshold if your house is empty for a whole quarter a whole quarter of a year it's you know uh yeah there we go uh 4,000 2000 90 day threshold uh with the exemption listed here on the screen um and in the meantime develop an ad hoc committee of two council members to be determined to spend the next two weeks considering the feasibility of putting this on the November 2022 ballot a potential community outreach plan and recommended uses for the tax that's my motion and then as kind of a an aside that then next meeting we could determine based on our own private reflections and the discussions of that ad hoc committee whether we are actually ready to put that ordinance on the ballot in 2022 or if we are going to take what was created for us and put it on the shelves until 2024 I'll second that motion hey we have a motion on the second very um any clarifying questions from council members um I just just to ask before you know that motion um implies that there will be um two council members volunteering to be on the committee vice mayor keiser volunteered I've seen that still stand um is there another council member that would be interested in just participating hopefully hoping someone else would volunteer for this one I think all the rest of us were helping the same thing but it's important to um I think yes that's clear that before we pass the we need an ad hoc committee I mean if we don't need one scratch that and we can just I can grasp root it and just manifest to that point actually I mean any two of us having a discussion is now an ad hoc committee so as vice mayor keiser you do not need an ad hoc committee um um any two members can talk to each other at any time so long as you don't talk to another member and any two members or any one member can talk to your community at any time so no you don't need an ad hoc committee and if when I'm drafting the ordinance um I need assistance from one or two um council members I know how to find you and I think I've already shared the challenges I think we'll face and and and those are just the challenges I think that we would be facing not that I'm opposed to wanting this tax right and so I mean that's just food for thought so if you want to brown out yourself with me vice mayor I would be more than happy to have that conversation with you to bring to move this forward that sounded like a volunteer here uh here a second volunteer okay uh I'll I'll call for the vote on the motion and is everyone clear on the motion or would you like me to rephrase it I'll I'll be on the main oh well I I think we're all clear okay fabulous on the motion thank you are we going to do that committee formally or not formally so then you need a manager motion I will amend my motion to say that we are not forming an ad hoc committee we are just going to discuss amongst ourselves in accordance with brown actual perfect okay so council member trans we're before we proceed I just wanted to clarify um does that still mean that um that's the committee volunteers and not participate or you know I think in that case any of us can talk to anyone on the back at any point right yeah so they could um participate okay I just wanted to clarify that point all right let's go ahead but uh we'll call them council member brooch rand I agree council member brooks I council member brown I vice mayor keiser I and mayor story I'm in the motion back to unanimously um and uh thank you everyone uh a very tricky item um I know so um let's move on um since it's getting late we'll move on to the final item nine eight C which is the established timeline for returning to in-person city council meetings um the recommended action is to establish a date for city council along with the planning commission and all advisory bodies to hold in-person meetings with remote attendance options from members of the public um and also I mean just I mean I'll inform the council that the arts commission has already started um meeting in person um some some of our advisory bodies have already initiated that process but um there's staffer of quality you're going to yeah thank you I'll try to go uh quickly but first I just want to double check moderator Larry is everyone seeing the correct screen it looks correct thank you okay so yes as the mayor mentioned this is a quick item to discuss uh in-person council meetings um a little background as you know we're functioning kind of based upon AB 361 that's the long speech that I give at the beginning of every meeting um that allows these types of virtual meetings that suspend part of the brown act or amend part of the brown act and there are some requirements to adopt findings every 30 days which you did during consent this evening and um it does require a declared state of emergency from the governor so on march 24th staff presented different options on potentially having in-person meetings continue and at that time council gave direction to um move forward with getting the equipment necessary to allow for professional hybrid meetings so that members of the public can continue to use zoom to attend meetings while um council will be returning in-person at chambers so the priority was for virtual attendance for the public and also there was a recommendation to look at other agency policies for that type of a meeting and I can tell you that the equipment was researched and ordered there were um several delays you know out of our control due to being able to get the equipment but our fingers are crossed that everything should be installed by the end of June I believe we do have everything and there is an installation scheduled for this month so that's very exciting and a huge thanks to Larry for handling that and that will allow virtual attendance with an in-person meeting at a professional level continuing to stream on YouTube etc um council will be in person virtual attendance if necessary you know an illness or out of town would still be possible if we keep up AB 361's requirements and a suggestion is that staff or other outside collaborators or you know presenters from a different jurisdiction could potentially be in-person or virtual depending on the city manager's discretion so our recommendation this evening is fairly simple to establish a date for city council to return to in-person meetings there will be the hybrid option for the public and because uh we're not exactly sure when it will be installed we're hoping for by the end of June the next meeting after that would be July 28th followed by August 25th or September 8th so those are kind of the next three meetings after the the hoped date of installation and as a reminder we can certainly schedule practice sessions using the new technology before we go live so if you have questions please let me know otherwise there's your recommendation on the screen thank you great question being nine um are there any members of the public that would like to address the council on this matter um to celebrate your hand in June our doubt sorry nine our doubt our committed email to public comment at cia.ca.ca.ca.ca where are you seeing anyone uh mayor sorry I do not see any attendees it's our hands raised to speak on this item and we have not received any emails okay I'll bring it back to the council um somebody ever propose a council member brown yes thank you um as you see here we only have one meeting in July we have one meeting in August I'm thinking in the summertime uh July specifically there's going to be a lot of people in our community and potentially on our councils that are on vacation and whatnot so maybe that would not be the best time for us to return but I think the other benefit of us returning uh on the August meeting is again because there's only one meeting in August it gives us a little bit more time to work out any bugs that we may find are in the system when we get the new equipment in and so I would like to make a motion that we return to in-person hybrid meetings on August 25th I'll second that second for that motion and short to second there's city manager have a I'm sorry our city attorney have a comment thank you come around I just want to let you know um I feel like I did not mention that since you're discussing that this goes through the stuff in the item um there is legislation pending regarding this issue um 8361 as you know is in place until um January 2024 uh there's legislation pending that would overlap it's uh still being rewritten because it's still making its way through the state senate if it would over it looks like it would overlap 8361 and would allow hybrid meetings until 2024 for any reason regardless of whether there's an emergency declaration in place and then there are different phases and it looks like long term the plan is to allow hybrid meetings um regardless of whether there is an emergency declaration in place that's nice here we have a motion and a second uh any other deliberation um I mean I'll just say um I'd prefer to come back in July I mean that gives us really a kind of address reversal while we get into our regular schedule sort of meetings which would start on all the things yet it's my thoughts and I'm not going to oppose the motion that's done um let's have a roll call vote councilmember Bertrand I agree councilmember Brooks hi councilmember Brown hi vice mayor kaiser and mayor story hi the motion passes to nana this place um and that brings out the item adjournment um before um we signed off though um it was funded out to me that I've had in your list and did not ask for a roll call at the start of the meeting um so but holy do you everything you need um to make this meeting official so we don't have to do it over again you know I think we're gonna have to start over mayor story all right that's what you're willing which thank you for checking goodbye oh we're starting to lose them already okay um I just want to make sure that we're in good shape um with that and you have everything that you need uh from us um and I'll just say thank you everyone um I think a lot of significant and good discussion this evening um and I will adjourn this meeting until our next regularly scheduled meeting uh of the capital city council on June 23rd 2022 um and they always say be kind to yourself and be kind to other people thank you everyone