 Okay, let's start the meeting Good to see all of you here. I appreciate you coming It's been a while since we met the last time we met was on September 16th where we got a great update From Todd and Chad concerning that where we're going with the senior activity center building They did a great job, and I forgot to even say thank you to Melissa for putting together a great presentation Although you guys did have something to do with that. I apologize Melissa did a great job of putting together all those charts and stuff. It made that the presentation very worthwhile and understandable for me Has everybody had a chance to review the minutes from the last meeting September 16th Okay, do I have a motion to approve the minutes? Okay, we'll amend that okay, yeah very good any other comments with regards to the minutes Do I have a motion to approve the minutes as amended? Okay, do I have a second Andrew seconds that okay very good all in favor say aye minutes Very good. Thank you Allison. That was Allison, right? Okay the next Very good We've invited Todd to the meeting to give us an update on where we stand a lots happened over the last six weeks since We last met I've also invited I caught Chad in the hallway and I said Chad Why don't you come along and augment and the correct Todd when he blows it, you know No So the floor is yours Todd Yeah Why don't Todd so Todd why don't you take over oh by the way before we get going just quickly I've also invited Rich Miesfield Rich is the president of the Commission for the Senior Activity Center for the city and it is Barb online Yes, I think Barb is connected but anyway Very good. I am online. Okay. Thank you. Oh, okay So Todd it's all yours. All right. Thank you. I think After that introduction, I don't know I still think I should like go back to my office and you know take a nap So anyway, the last time we did talk was September 16th. I think Obviously, that was a great time Curious time. We were trying to figure out what what's going on. What's happening? Where were we moving forward? So what's changed? You know, we released the meet our Because that was a closed session meeting if you remember on the 16th. It seems like it was so far so long ago, right? It's hard to believe it hasn't been that long So we did a media release on September 22nd ish somewhere around there And that's when we told the public what's going on and where we're going and with our exciting news again turning lemons into lemonade so looking at What's happened since then we've been working on or I say we we the city have been working diligently on our 2021 budget and trying to figure out what's going to happen with the city Which also obviously transpires into what's going to happen with the city? senior Center so Moving forward with that. We have the approval from the council to work with HUD on a 108 loan program So what that means is that we're looking to borrow? around three point two million dollars and We're looking to basically have a renovation We're going to purchase the building with some city money some HUD money But then we're also going to use about two and a half million dollars for renovation Please understand that two and a half million dollars is not a lot of money when you're looking at renovating a 30,000 square foot building so it's going to give us the ability to start things Where you know you heard me talk about this back on the 16th? We need to do this in a tiered in a step process We need to make sure that we fix the core, you know, we want to put some windows in we might do some light facade work We know we know now that we have to look at the the roof roof doesn't have enough insulation. So that means we need a new roof Which is good. I mean don't look at I hope you guys don't look at some of these things as negatives because what we're doing is we're Building for an extended life, right? So by redoing the roof means that we've got another what 30 40 years of life on that So that means that that's a good thing for for all of us here because in 30 40 years I'm not going to care about that roof. Let's somebody else worry about it. I Won't be under it. You know, I really enjoy you So anyway, yeah, I'll be in the silver sneaker club As a as a platinum So anyway of the HVAC Which is functioning, but it won't it'll have to be upgraded also because of the way we're going to lay out the facility So there's so many things that we've been working with Joe clerk and the growth design group and we've been starting to kind of work through the wish list of how How would we lay it out? We have a we have a beautiful canvas if you think about it and What we need to do is we need to basically figure out how we're going to tear the process We know we need a gymnasium in the center We're also looking at and I believe I alluded to this back in the 16th is In and chattel keep me in in check. So I don't forget anything, right Scott is the We want to be able to use some of the space for potential Lee C So maybe it's another organization Maybe some young kids or whatever that can utilize the facility when the senior center is not and again The reason why I push for things like this is because of my background with operations We need to keep our operating costs as low as possible, right? Because no longer are we going to have a 14,000 square foot building We're going to have a 30,000 square foot building and those of you that have Gone from a little house to a big house all know that costs go up exponentially, right? Your heating goes up your lights go up things like that We also know that as we build additional programs. We're going to also need more people to Run those programs. So that's also a concern that I have so we need to keep our operating costs in check Keep them as tight as possible and make the building as efficient as possible But then make it so that we can expand it as as the growth and and programs grow So Joe Clark is working on some of that with with the team and We are moving forward working with HUD as far as the loan program. So there's a lot of work to do We are just at the beginning If you were to look at it with an analogy, which I use a lot of analogies We're like on the on ramp of the highway to our to our vacation trip here. So we have a lot going on It's very exciting stuff. It's going to be a long road 2021 is going to be basically where we close in the beginning of January on the building then we have to work with You know, hopefully growth on some designs and engineering and then we have to get Obviously contractors and things like that while we get the the HUD financing and then I hate to say it But it's probably going to be a first-quarter ish 2022 where people will be able to utilize the facility So My ask though nobody asked me this it just says building. So I was originally going to talk about 428 and see if you guys caught on but My my need from you guys The from the friends group is I really need to know that you guys are going to be willing and able to step up as Part of the partners with the senior center because we are moving forward on hiring a director It's very imperative that we hire a director for this for the senior center We've been interviewing that person Will be obviously helping to work with the senior center team to lay it out properly Help define what the programs will be in the future Assist in communicating on a regular basis to our our senior population Working with fundraising working with marketing. We also talked about this yesterday on the fact that We really need to redo the strategic plan for the senior center because this is not the old senior center anymore It's a new book. It's a totally new book So we really need to think about that and redo this distress the strategic plan. Sorry. It's early and By doing that new strategic plan We need to look at our mission and vision and values and say what do we want for the future of our new senior center? And then we really need to think about you know, and I know I was in the strategic plan I believe it was last year and we talked about rebranding and things like that and I think now is the time 2021 should be in my opinion You know basically where we do a reboot and start over rebrand it Get ready in 2021. So by the end of 2021 we can be fundraising and I say we meaning friends it cannot be the city and we need the friends group to help define what you guys are willing to take on so that we can come up with a better collaboration because there There has to be a disconnect. I personally would like to see the friends group operating and doing the fundraising of the senior center and that the city basically Kind of like like we do for the library. We provide some assistance But we're not necessarily totally connected We have our we have our oversight group that would be connected and would be working with the friends group But it's hard to ask people to pay taxes and then oh by the way, could you also? Don't make some donations to our our our senior center because you know what they're gonna say Why make donations every year? It's called taxes. So There has to be a disconnect and I know the friends group is a phenomenal group We have a group that works with the Mead Public Library as an example and they're a phenomenal group But we we really need to make sure that this is successful in the big picture Any questions any questions for Todd? I'm ahead of schedule. How do you do Chad? Oh good But I have a question for Chad was that the city administrator did very well for the older The only thing that I'll just to give a little bit more detail on is this section 108 Funding program. So how this is going to work is the city the section 108 is basically in advance of Block grants so the city gets a yearly entitlement Allocation from HUD to spend on low to moderate income activities across the city We do a lot of neighborhood revitalization and street projects with those funds and then provide funding to nonprofit Public service entities What the plan would be is to use baby basically in advance of our dollars so the HUD would give us Upfront chunk of money and then we would pay it back over time with our yearly allocation so when city administrator wolf talks about 3.2 million That is well the the temporary or the Short-term interest rate is 0.63% It the HUD HUD will buy HUD will buy out the note and refinance it into some permanent Financing at a later date and the interest rate may go up from there. We don't know what that looks like But at any rate we estimate that on 3.2 million We're gonna have to dedicate about a hundred and seventy five thousand of CDBG dollars a year for the debt service payment for the principal and interest so we would Continue each year the council would allocate those funds towards this project and make a payment back to the federal government for 20 years Or a prepay there's no prepayment penalty So if we want to pay more we could do so but it gives us an opportunity of borrowing 3.2 million without having to Have it go against the city's borrowing capacity under general obligation borrowing requirements So it's it's a it's a good deal it funds a lot of these projects across the nation with Entitlement communities, but it is a process and anything working with the federal government is a process. So Yeah, so it's not gonna be something. It's not quick money by any means but since we have some time to get to there as Todd said We're the closing is honored before January 15th after that point we're hoping to finalize the design drawings sometimes sometime by June go out to bid in August and Start construction maybe in September October and have it be some winter construction So end of first quarter 2022 Seems like it makes sense that maybe occupancy could happen. So Yeah, there's a lot of moving pieces, but it's it's great that we found a funding source I think that gets us going and gets us off the ground at least and it's not something that the council has to Pledge their own money and go against capital improvements and all that other stuff Question if we if we finalize the plans in the first quarter Why do we wait till August to go out for bids? So the the plan the first phase of the contract with Growth design group is to finalize the programming and the feasibility of the layout At that point once that's agreed upon after we prior to closing on the building They'll let us know to make sure that everything that you guys want to do the teams working on Works and that it makes sense and then we would close on the building They would then finish that contract and they would move into phase two Which would be detailed design of all of the HVAC the roofing plans and specs all of that stuff and they need from Basically January to June they need six months to put that together They have got HVAC contractors and designers and everybody else that has to come in and work through the final plans and specs so Joe thought the earliest they could get this done would be the end of June Okay, and then it takes us roughly a month of bidding and then another month for council approval So we're looking at probably the first of September. Okay It's a good explanation Todd Thank you Scott one thing that I did challenge the team with during one of our meetings with with Joe Clark was that The new senior centers obviously third upwards of 30,000 square feet So one of the things that I challenged the senior center team is that we as we as a group need to Quantify how many people because you know per square foot. You can only have so many people, right? So we also need to look at it. How many people can we maximize that that building with where were we? Where were we where are we today? But then what's our max amount so that we can look at how many programs can we put through so we can understand? And I just wanted to bring this up to make sure everybody hears this How many how many people are we ultimately going to need to operate this facility at at some point? What's our what's our what's our max, you know, we can always expand on on hours We can always expand on you know internal external Activities things like that because I believe you guys used to take trips and stuff and no I haven't been on those yet I'm not quite there But the point is we need to we need to better understand what the capacity of this facility is going to be so that we can have a strategic plan working together so that everything has You know steps and and throughout this whole process Because if we don't do things like that, we're not going to be able to truly maximize the facility We don't want to be doing this. We have time That's I guess the way I look at this if this was a business plan and we were going to the bank and we were saying hey We want this building and they said well, why do you need 30,000 square feet? Well because my programs are here once we get through cove it We're going to be able to bring in more people and then each you know each year or whatever work We're expecting to increase the population by X But every time we increase the population by X. How many people are we going to need to add for operations? Right, that makes sense. So once we understand this it's also going to assist us in being able to plan for those upcoming Increases because the one thing I will not like and I'm I'm honest. I'm straightforward is If all of a sudden you guys come to me and say oh Todd we need to hire three more people And I'm gonna say why didn't we talk about this sooner? Right because three more people is you know upwards of over three hundred thousand dollars depending on what they're making And those are real dollars So we need to be able to have a plan and that's why I keep saying we need to go back to a strategic plan And we need to have this in place so that we can all work together and be happy friends with the city All right, thank you. Thank you Todd Is it realistic to think that if the bid is not going out until that June You know July period that we would be in operation by quarter one of 2022. I mean with construction one And that seems pretty ambitious You know, we're not look in first phase We're not looking for when it's not a huge build out by any means It's really just partialing off the spaces creating some large areas getting it getting it up and operational. I Mean, we'll have to see Granted, you know some of the stuff you can move in when the outside is still being done, you know So there I would the end of first quarter. I think it's probably more realistic You know, maybe the April March 1st April 1st kind of timeframe, I think makes sense because that's that would be about six seven months, which is is what the Designer thought would take for what's going to be needed to be done So yeah, it's not the first it's not the first quarter It's not the beginning of the first quarter. I would say it's closer to the end So it's probably the we're I think we're shooting for the April 1st timeframe actually I guess if I can just add to that real quickly and then we'll let Marilyn beat me up What I anticipate and you keep hearing me talk about we need to do this in a tier process, right? The roof could be worked on very easily Seriously any time of the year they do it year round We know we want to put some Open up the walls and put some windows in but that would be something that would have to be done very early in the Construction right the facade work We're probably going to do it in the in a step process meaning we might just paint the building first and then do some of the bump Outs later because of cost right we we're only going to have about two and a half million dollars And it's going to get sucked up so fast people don't realize it's it's kind of like when you're doing a house a home improvement project You know you think it's a thousand dollars and four thousand dollars later. You're like what happened So we need to understand that if we move a lot of the plumbing around that's going to add cost And it's also going to add time so we really need to kind of look at what do we have presently and then can we use? The locations of things so we're not just Doing basically a new build right the other thing is some of this stuff If we leave certain things in place and we do like the gymnasium which we know is very important Right because the sooner we can get people into the facility the better the gymnasium and there the perfect if you She'll put it up on the on the screen Perfect So this is just an example It's just a first round but if you if you notice that we are looking at the gym in the center Okay, and then there's hallways basically all the way around it and in the upper right hand corner We're also looking at some possible lease area So to again like I'd said earlier to allow force maybe some rental for another organization to come in and utilize it So what do I envision? You know again, we have no idea how far the dollar is going to go at this point We haven't gotten that far, but if we can build a gymnasium put the bathrooms in I'd like to see a kitchen so that Marilyn doesn't kill me. I'd like to see the lobby area put in I'd like to see some of the hallways so the walls would be put up But we wouldn't put all of the mate, you know, and this is again just an assumption We wouldn't break up all of the rooms right away. That's something that could be done later, right? Maybe we don't break up all of the HVAC right away and put ceilings in right away There's there's so many different things But it needs to be engineered from the very beginning so that it can be added on to cost effectively Right so then as we do fundraising and things like that plus we also have to remember that we're bringing We're looking to bring on a very high high octane fundraiser director for this for the senior center that's going to basically have 2021 to help us go and look for more money So I'm looking forward to saying that two and a half million become, you know, maybe Five million or something like that if we can get some corporates to say we'll do we'll draw You know, we'll match dollar for dollar. I'd love to see that. There's money out there We just have to go and get it and Again, I think that we don't market the situation very well So people like I said last night a lot of people don't know what's in the building and and what the building was used for So I think if we tap into it, we'll get more money and if we can get more money More walls can go up. So I hope that answers your question Thanks Any other questions for these two gentlemen? Oh, Marilyn. I'm sorry. Thanks Scott. Um, I Glad that we have the city and Chad and Todd on our side for the senior center There's some strong partners and they're going to Take a lot of Have more power with us than we were just alone before and think of the anticipation Once you start working on that site the whole community that whole time is going to say oh look at that Oh, what is that? I'm interested in that. I think there will be a Great send-off and lots of new people interested in the new building Thank You Marilyn. So one other quick follow-up. So the we didn't address the current facilities So we have had a conference call with the National Park Service last week they've laid out four options for us to Look at as we look at trying to either get out of that Agreement so as those of you that don't know in 1999 the council accepted a deed from the federal government through the National Park Service to Utilize this park this property in their mind as park and recreation is the way they Categorize it so it has to be left in park and recreation But it can't be sold and it can't be leased under those requirements. So we're looking at Four different options One option might be to buy out the current facility in its in its as it stands today and look at some redevelopment in that neighborhood so there it could be a possibility of tearing that building down and redoing some new development Affordable housing of some sort in that neighborhood. So we're looking at those options. We've dedicated some money Through some CDBG dollars to to deal with it if we need to go that route But we're still in the fact-finding stages as to what makes the most sense for the city And we've we're waiting for some follow-up from the National Park Service on some of our questions But that is being addressed as well Excellent. Thanks for the update I want to second what Marilyn said. I don't think we could find two more energetic Capable people to support our efforts to get the friends or the senior activity center back on its feet. So you too deserve Yes, they do I wouldn't go that far Absolutely Thank you gentlemen appreciate it Okay, next on the agenda is Oh, by the way, I just want to add we're meeting again this afternoon with Joe Clark Over the last month we've gotten a had many many meetings about with the staff and with Vicki to Kennedy term and how we'd want the layout to look so we're getting a first blush look at what the Plan would look like we're updating what was up on the board and that's this afternoon at 3 And we'll again throw rocks at that and critique that again, but we're really moving along to finalize the design Treasures report Connie You've got the floor maybe That's very difficult to see right it is a little small I can make it bigger, but it's not all on one screen. Sure. I mean if you blow it up a little bit I think really that 2020 year today, it is probably the key column the one after the second black line Let me pull it up and it's okay. That might that'll be better And it really just shows where we are Right now in the current year the way things are If you just want to even if you just highlight that line or that column if you just Even just click on the column you can kind of see you're today. Yes Well, the numbers are hard to tell you can see a little bit But the first section is you know the income we have coming in Obviously compared to last year it's way down just because of everything that's happening Membership do is everything is a little behind If you scroll down Alyssa There are our expenses and as you can see payroll is really The major expense That will be offset with our PPP loan hopefully by the end of the year We're just not going to move those dollars. We have them sitting on the balance sheet as a liability We'll move the dollars To offset payroll once we know that we have the forgiveness, which I don't think is going to be a problem I have everything ready to file been working with Scott in the bank the form to the easy easy Easier is isn't out there on the bank's portal to file yet. So otherwise it will be filed Hopefully soon within the next couple weeks But that will offset a little bit But if you just go down a little bit more you see right now, we're at $25,000 loss and in those numbers is the payroll and really the Investment account For the year is I believe at a positive about Fort, but it was like 9,000 As far as the earnings, but then we have the fees and everything in there as well So if you look at the dividend income and the investment together is 14 Yeah, I was thinking we had 14,000. Yeah We have the Statement But those two things combined are what are putting us at the $25,000 loss? I think the nine was for the month of September Where is a $9,000 loss? It was a $9,000 loss for the month of September, but the 14 is oh Yeah, the whole year if you look right next to it. Yes, that was the 8,000 and the four we had another loss again In September if you back up a little bit most I can see August see we we were positive and then September went back. So overall 14,000. That's what it was So we're looking at a probably about a $17,000 loss right now, hopefully Melissa we talked the other day about putting a push on for memberships and things like that The end of December. So hopefully we'll get some income coming in And then you guys can talk budget and what we are going to do as far as Bees and things like that. So I would say the major problem Is that the trip program was one of our major income? avenues in the past last year we made $35,000 on trips. So that was the income coming in anyway, and that was an abnormal year an abnormal year But this year it's almost almost zero It's actually a negative because we had credit card fees from people who paid us on credit card And then we ended up refunding them the money. So we're actually about negative $500 So that's been the biggest that's been the biggest bang Against our budget numbers this year, which we have really can't do much about as you know So that it is what it is, but we'll be reviewing the budget any questions for Connie on the current year-to-date numbers We can look at the balance sheet as well if you want to but really it's the investment account is what you know is them That really is our asset right there And also the equity that they that we have So we've gone from could you back up please so we've gone from what? 680 to 709 at the end of August So it has been growing a little bit The last two months though are going to be right a bummer. I lost the beginning Okay, very very good any question any other questions for Connie Alright, then let's move into the budget Connie and Melissa and I met a Couple of weeks ago and put together what we thought was be a proposal for the budget for 2021 And as most of you know, that's really a crapshoot because we're guessing what's going to happen with the coronavirus thing We're guesstimating on timing of the opening of the senior activity Center We're guesstimating how many funds will get grants contributions etc But we put this together and it's something to throw rocks at I'm gonna kick it off, but Melissa really knows the nuts and bolts of the entire Numbers which is great So but what we've got on the the annual budget you can we'll cover the income line first and Melissa you just jump in whenever I Flob it okay, okay corporate contributions were based you can see our budget for and projections for 2020 And we basically said the corporate contributions are going to remain roughly about the same $1,250 Obviously when we bring back up one second. Yes, bling to them the columns So the first two columns are what we budgeted for 2019 in the actual the next two are the budget for 2020, but then column L is what we're projecting for the end of the year It's still a guess. It's based on everything as of September 30th and then adding in a rough estimate on What we've been experiencing the last few months, so it's not for sure It's it's definitely a big giant guess You're talking about corporate contributions for all of it all of it. Yes. The one. I just highlighted right that projected actual It is a big giant guess Correct with some actual information thrown in with it right and then then the last column is what we're proposing Right I Might want to add that that 1250 might be conservative if you bring on a real aggressive new director That's great at fundraising that could change significantly significantly in fact. It's gonna have to change significantly But that's something the number is what it is for right now so total Where do you want to go now Melissa, so I would also like to point out with the service club And we we were budgeting for 10,000. That's their second tier that they have I have had a very in-depth conversation with Somebody who is on their foundation. She just finished her tenure with the service club I Think that that is going to be an unlikely get from them They are really looking at more Organizations this year that are providing basic human needs such as housing heating food things like that We did talk about the possibilities of what we could offer and then Potential but she was very real with me that it's a very slim chance that we would get anything from them this year She did recommend that we go ahead and still apply just to keep our name at the front of their their thought processes Okay Why don't we go down to the bottom line for income? total income You can see that we're at 19 or 2019. We had total income of 86,000 Yes, it was an abnormal year for the trip program for sure 86 this year the projection is $37,000 total income and The budget next year we're saying is 51 Which we're gonna have to blow out of the water, but that's what it is That's our best guess at this time given what we know Let's cover expenses unless you won't you will just keep moving along your expense line You what that's grand total expense Is there something we want to cover in the exp there are things we want to cover in the expense line that I want to point out Okay, what would you like to put out the major thing is the? salaries Total payroll expense just about everything else is remaining roughly about the same is what we had projected budget-wise for the last couple of years But when it comes to payroll expenses what I wanted to point out we've gone from 43 This year it's 53 and next year 62 I just want to reiterate what we committed to the city on one is we agreed at a prior meeting to approve Expense $9,000 out of our out of our funds to support the new director Position that's 9,000 which we did not cover before But we recognize the city needs some assistance going forward given their budget constraints So we said we'll chip in $9,000 the other thing is that Rachel will be coming a full-time city employee effective the first of the year as we all know and We've agreed to even though. She's a city employee. We will still compensate her and That would also include covering some of the benefits that she doesn't currently enjoy So we'll be paying for the benefits that a city employee would normally accrue Does that make sense Vicki? So that's one of the numbers what that's one of the reasons it's gone up to $62,000 we bit the bullet and said we'll do it. We'll back you up Even though we don't have the funds, but we do have an investment portfolio at Wisconsin Bank of Trust Which we're gonna have to dip into Let's go down. I think everything else is roughly about the same no major shakes. That was the big one Um Trip program I just thought about trip program. What did we put in for that? I'm trying to recall for income yeah Zero zip because we're unsure if trips will be Feasible next year at this time and that's another reason why the numbers are so Significantly different from last year as we've put in no no positive Income for the trips. So that's another double whammy trips and payroll okay on the bottom line We are projecting to have a budget Net loss of twenty three thousand five hundred dollars next year That's an improvement from this year's projection of losing twenty five thousand dollars if you look at what happened in 2019 that was a big surplus. So we're basically about the same position as we were back in 2017 or 18 But a lot of it's totally out of our control and I don't know what else we could have done budget-wise or To affect these numbers Any questions on the budget? Should we be putting that ten thousand dollars in there, but it's not likely that to you guys We could just change it from service club to other just change the other to 15 Okay, so the end numbers are all still the same. It's just where it's coming from is different Okay, so we decided to keep it in there. What I didn't hear the conversation other other put it Another I'm very optimistic that given the qualifications that we're gonna have when we assign we Hire a brand-new director is that we're gonna fill that void Substantially we have to Okay I'm I guess I should I guess we need to both make an adjustment. We'll move the service club to other yep, and I guess if there's no Up further discussions, I'll put it up to vote that this is our budget for next year Do I have a motion to approve this budget as amended? Maryland moves do I have a second and new seconds here you double-teaming everything that's great teamwork All in favor say aye Okay Very good. Thank you Alice. Thank you Okay moving on Vicki could you give us a little update on our search for the new director of senior services? Okay, so Just to give you a little we had suspended the the search Earlier in the year when we had posted the position in July Then we had all the building issues and we decided that we would put that position on hold because we didn't want to bring Someone in in the midst of some a lot of unknowns at that time So we reposted the position earlier this month and the position closed last Friday on October 23rd We've had 25 applicants. I've identified six to eight candidates for phone screens and We we had one interview yesterday With a strong candidate and we will identify will have two or three more For next week for the panel to interview So you know who's on the panel? We have Todd Wolf who's the city administrator Scott as the friends president Rick Miesfeld as the commission chair Jane Brill who is the director of Generations and Laura gum who serves both on the commission and on the friends board So and then myself on that panel so so I believe that we have a panel that has Contributors from each of the pieces that that are touched by the senior activity center Let's see I think Our hope is and that gave me great hope from what administrator Wolf also said Yesterday at the end of our conversation That we will be filling this position Hopefully this year yet and that that's that's a positive so that we can go into next year with a strong leadership and with a developing a plan and that can allow for strategic planning and everything else that goes with How we need to have that director Significantly involved with the planning so right one of the things that Vicki added to the job description was fundraising experience and success and The first candidate that we interviewed last evening Definitely has that so it's very very encouraging and I look forward to the interviews next week Yeah, so we do have a couple of candidates that are from outside of the Sheboygan County area I would say who also have some either marketing or fundraising experience And I think they will be interesting to talk to you to see you know What other aspects of their leadership that they could bring to this role? I'm very hopeful that we'll find a really good candidate who will meet the needs of the friends One of the reasons we do want to make an offer quickly is it would be nice to have this position on filled Come January 1st. Absolutely. Yeah in time for us today In time for them to put their thumbprint on the final designs of the building in the in the programming Also to have them involved in the strategic planning session that we'll talk about a little bit further down the road So and Vicki's done a great job 25 That's amazing. Thank you. Thank you Just I just wanted to touch a comment on Rachel's position too so that it looks like a great Expand and it is a great expense on the friends part for 2021 but that will be reduced 20% over year over year until The city does take on that role completely I just want to remind people that that is not going to be a long-term expense and then the contribution for the Director's position is a one-time Contribution from the friend so that will not be the same in 2022 It might might cost a short term to support Rachel and the director But a longer term over a four or five-year period as we discussed at it I do think it's we're ahead We'll be ahead of the game when it comes to expenses for payroll as far as equity and staff I think it makes sense to have everybody have the same benefit package and the same Opportunities as having a divided staff having one some be friends and some be city. I think that's it's hard So, okay. Any questions for Vicki? Great. Thank you fundraising ability is tremendous and rare in The past we had this very affable gentleman who is going to help us raise lots of money He told us lots of things he could do nothing. That's right Yeah, so I think we did we not check on if he actually was successful The if that was one of the first committees that I was on when I joined the senior activity center was that They'd been trying to raise They had been trying to raise funds the previous board for about two years and nothing was happening And they hired a guy and paid him twenty five thousand dollars to be a fundraiser for us And my first duty was to fire him And then as you know, we proceeded just to just do it and backfill and we're better off today We had a complete building and our in our portfolio grew so we saved 25 grand I think I remember that I think the candidates that we're speaking to we will be able to even ask those questions You know to ask for more specifics from them as Candidates coming forward what would their plans look like or what would their plans be so that? We don't go down a road that You know while we've been sitting here. I just got a Email from one of the candidates with a whole bunch of ideas They're herring to go Absolutely, yes, we should repeat the question for those online. So the question was will the will the The new director when they're hired put together a capital campaign budget prior to the end of this year It'll it will depend on on the timing of when that person would be able to start and you know in that But I do expect that that will be part of the of the 2021 Experience is that there will be they will need to be a capital campaign what that looks like how that's planned out That isn't something that would be Thrown together necessarily quickly, but to have that strategic thought Also to have part of that be with the strategic plan So that strategic planning. I think that would be a great thing to do Right sooner rather than later as soon as that person is hired and on board that that the friends Participate in that and that capital campaign comes out of that strategic planning Yeah, I would hope that we can have a strategic planning session. We'll jump ahead a little bit Sometime mid first quarter, maybe February time period give the new director give her a chance to get our feet wet You know find out what we're all about and so that she can be a contributor to our strategic plan going forward So I'm kind of thinking let's push to have a strategic planning meeting in February And that would involve the city would involve us would involve the commission riches group Just like we did a couple years ago, which is very successful And one of the questions I had with regards to the strategic planning session is we had a facilitator last time What was it goes Donna Furman the facilitator was Donna Furman. Yeah, I thought she did a very adequate job I did everybody here got to know her a little bit during that planning session most of us did I would vote to bring her back on board I think that and maybe the the new director may have input in that as well Maybe they have worked with someone too, so but I think that having a facilitator is a good thing to do Right, so that's kind of a thank you Vicki anything else to add No, I don't have any other questions. Very good. I will just say though it when when the director is brought on board I will I will graciously step aside so that I'm not I don't want to step on anybody's toes So I will be available for questions, but I also want to make sure that that director has freedom to make their decisions Very good. Thank you Vicki Okay, we've asked Melissa to give us a little update and what where we currently stand with the senior activity center So it's yours Melissa. So on October 1st. We moved into Nope, that's not true Yes, it is sorry on October 1st We started doing programming we moved out of the parking lot at the center and we have moved into the d-land community center Once the announcement was made public of our intentions to purchase the save a lot building I was able to move forward with working with DPW to secure a Park shelter for our youths very quickly was able to get d-landed through the end of the year And I'm for Monday through Friday We have now worked out an agreement where we have it starting January 1st We have it Monday through Thursday and that is because they are hoping to be able to do park rentals next year and With d-land the likelihood that they would have a rental Monday through Thursday is a whole lot slimmer than if they would have one on a Friday And if they get a rental our programming is canceled for the day so that they can do the rental So this was an agreement that I worked out with their business with DPW's business manager Don Sokolowski that This would allow for minimal interruptions with our programming their big request was that They didn't want to pay overtime to their park guys for cleaning so Rachel and I have had a meeting with Ryan and Mike who are the main guys down there They're also the guys that took care of the outside of our building at the Wisconsin Avenue Location so we're very familiar with them. They're great guys and we worked out a cleaning schedule with them They're gonna clean the the facility on Monday mornings and Thursday afternoons And then Rachel and I are going to clean it on Tuesdays and Wednesdays Sometime while we're there because one of us has to be there at all times during programming Even if it's not a program that we're leading So, you know if another program is going on we're able to go ahead and go in and clean the bathroom and do something while we're standing there And the reason for that schedule is because that way they can clean it before an event would happen over the weekend And then again after so that we're not doing the harder cleanings Last week we moved into phase two so we're now a quick question. Yeah, how's it going at the land park right now? It's going really well. We are requiring pre-registration for everybody and we the first week we were like, okay There's room you can go ahead and come in but you really need to pre-register We have stopped doing that. We are now being firm You have to pre-register because there's a limited number of spots and some of the classes are starting to fill up for Rachel's stuff And so they have to pre-register They have and they're being asked the health questions. We're taking their temperatures. They're wearing masks while they're inside And we are now realizing we also have to be firm on the start time because every time somebody comes We have to Rachel has to stop her class go to the door Make sure they're on their list ask the questions take their temperature and let them in So we are now starting to be firm if class starts at 10 It starts at 10 not 10. Oh one and if you come at 10. Oh one We're really sorry, but the if we do that for everybody then everybody's missing out on class and we We have to have a certain amount of time in between the classes for people to leave Rachel to clean doorknobs and everything and then to get new people in the door And we've got that down to where we can have just a 15 minute break In between the classes, but if a class starts five minutes late, we lose a large chunk of time for that interim So it's just getting people used to that They're so used to being able to just come whenever Walk in the door and it doesn't really interrupt class. So it's just getting them used to there's a new protocol right now And we've been trying to be really flexible and lenient with that But we're getting to the point where we have to be firmer because they're not taking advantage of that The second question I had was can you use volunteers to help clean? We can We haven't gotten to that point yet of using the volunteers because there's nothing preventing you if you had to there's nothing preventing us We've had volunteers that have said we can Last week we moved into phase two So we're now equal with the county which is very exciting. We brought back yoga and This week we brought back Tai Chi So that's phase two part a We're kind of leaning towards we're gonna stick with that until after the first of the year just because the newsletter for December is Do next week and we are only a week and a half into what phase two part a looks like And we're closed for the week between Christmas and New Year's anyway So we'll start working with our program leads for the other programs in phase two To bring them back after the first of the year The program leads that I have talked to that are in that phase are 100% great with that They are kind of like let's get through the holiday season and then start up. They're all they're all comfortable with that We did have a meeting with our program leads We invited them all here to the council chambers and Todd spoke with them to let them know What is going on and why? Why we're doing things the way where we're doing them and that's been great Our program leads have really stepped up on the support for Rachel and I as we move forward Bringing us into returning personal property. That's in the building when it comes to the program leads a lot of them Have stepped up and said hey We know what you're not gonna have storage for our stuff So we'll go ahead and take it and store it. We'll clean it We'll store it and then we'll bring it back when it's time Which is great. We have cleaned out When we do our pickup on Monday and I have two more programs coming We will have cleaned out our four largest programs with our program leads taking the supplies Some things the program leaders are gonna go ahead and distribute to people like our paints Our our paint instructor is gonna go ahead and distribute the paints amongst amongst those that paint because if it sits for The next year or so the paints aren't really gonna be as good anymore So at least they're getting used and not getting thrown away. Yay But the personal property return has been going really well people are calling in Requesting their items. We're asking them to be somewhat specific We want to know what the item is and the general location Because we're not searching the building for somebody's sweater that they thought they left in Michigan, but it's actually an Erie That said if we happen to find it in Erie, yeah, we'll give it to them We're not gonna hold anybody's stuff But we're also not gonna spend a bunch of time Searching 14,000 square feet for somebody's item because they don't remember where it is Couple of things that don't fall into that category are is the artwork because the artwork got moved around so much The artists don't actually half the time know what room their art is in so we are searching the premises for that And a lot of people have come to get their stuff. We're doing a drive-thru pickup style so they come to our parking lot entrance and Rachel and I have everything that's been requested lined up inside the building in Plastic trash bags or in boxes They pull up we walk in the building we get their items and then we hand it to them Inside their packet of items is a little Piece of it's a half sheet of paper thanking them for coming to the center for all that they've all their patronage Through the years thanking them for their patience as we deal with this and also letting them know that their items may have been exposed to fluctuations in temperature and humidity and to clean things appropriately and Todd did say at our program leaders meeting about the mold so a lot of our program leaders are aware of that And a couple other people have now been asking so we've been We've been very very good about reminding them. It's not toxic mold. It's gentle mold You can clean it with dish soap. You can put it in a washing machine or a dishwasher, and it'll be fine. It's just We can't do that for every item in the facility And so it's been going really well people have been really It's been a flip from this frustration Because they don't know what's going on and they think we're hiding stuff too. Oh my goodness I can't believe you guys have been dealing with this for this whole time. Are you okay? What can we do to help you? What do you need from us? And so that's been a really nice flip That's great. Yeah Very good. Any questions for Melissa? Yeah When you say D land are you talking the park pavilion that's down by the lake or the one up the top of the hill the park pavilion by the lake? And then one other note is that our foot care clinic when we first had to reclose We started operating that out of Kiwanis Park and that we have now booked for the all of next year at Kiwanis Park as well So that's been really nice. We're able to keep that program going Question I have for future board meetings. Could we have that at Gillon Park? We would have to stop programming Because Rachel is not here because she's teaching two different classes during this time here. Yeah This is yeah, this is fine. I'm just quick curious. Okay, good, and there's there's no internet right now at D land Yeah, and so we are working on getting internet down there so that So Rachel is the one who's mostly going to be down there for programming Purposes we we had a very real talk. She's not super comfortable in office settings That's just not her speed and I'm fine with it So me being here and her being down there really fits well to our personalities So for the most part, that's how it's gonna be. Well, obviously flip back and forth from time to time But we're working on getting internet in some way down there so that she can do work without using her personal hot spot but also so she can tap into our software system so that People eventually we could start doing sign-ins again like at the sign-in stations instead of Rachel having to manually do it But also maybe get people registered while they're there She could like it, you know somebody three people say as they're leaving I want to sign up for the next two classes then she can get them signed up while she's down there versus this having to call in every time Okay, thank you very much Melissa appreciate it Just a couple other loose odds and ends If for before I move into that is there any other new business that we should be discussing anybody have anything to bring to the floor Okay No, okay. I Was having conversations with our insurance company as you know the friends is we do have an insurance policy for liability Purposes we pay around $1,200 a year So I thought I'm gonna probably get it. No, but I'll have conversations with them Anyway, our insurance companies the Cincinnati insurance companies and they have a local representative and I have had hours of discussions with them Knowing that our contract wouldn't cover us, but I was just trying to appeal to his heartstrings And I see me finally came back to me and I have a letter here for the files. It says that we are not covered We would only be we have a liability Policy And friends is not liable for what has happened to the building so we really can't claim against it I did say we would hit them up when it comes time for raising funds for the new building though And he he chuckled but I'm gonna take him up on that one I guess Pardon Minimum Okay And I've got a meeting after this meeting with Melissa concerning a rebranding proposal Well, yeah, I met with Ali gavada of the ideal works. I used to work with Ali before I worked at the center and Just a con it was just a casual conversation of what a rebranding would look like Ali is familiar with us She and her husband Marcos have been into the facility to talk with Vicki and I about another project that they were working on and She did send me a proposal. It does have a very nice 35% nonprofit discount on it It does not include what things would look like After that like includes coming up with a new name Coming up with a logo It does not include the actual push out of what that looks like but it can it just didn't in this first proposal So we'll be reviewing we're gonna learn. We'll share with you going forward Okay, that's it for the business. Do I have a motion to adjourn? Marilyn Andrew second all approved say aye Meeting's adjourned very good. Thanks everybody for coming. It was good to see you again