 Okay, I'd like to call the meeting of the Capitol Improvements Commission to order We've conducted roll call Please stand and join me in the Pledge of Allegiance Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands One nation under God Indivisible with All With the people online, please mute your lines until there's a question period and then you can unmute and ask your questions to start out with We have to approve the minutes from our last meeting That's was from May 7th of 2019 All the person wolf Thank You mayor. I make a motion to recommend the approval of the May 7th 2019 Capitol Improvements Commission minutes Thank you. Is there a second the chair will second those All those in favor, please signify by saying aye. Aye Aye Opposed Motion passes Next we move on to the capital improvements program for discussion and possible action for 2021 and through 2025 and we'll turn it over to our administrator Daryl Hofflin for Explanation and PowerPoint presentation Thank You mr. Mayor The format for my discussion or how I will organize my comments are to really coincide with the budget message That was included in your budget document or in your CIP document I'm going to start on page 11 of your booklet in case you have The document electronically in front of you The total recommended five-year CIP for 2021 to 2025 Is just shy of 123 million dollars. It's 122 million nine hundred sixty thousand and 56 dollars On page 12 of your budget message You'll see by categories over the five years the changes again that chart is it's kind of hard to read Page 13 starts to get into a discussion regarding debt related impacts on as a result of this five-year CIP One thing to note on this debt transaction table on page 13 Is a total recommended Amount of general obligation debt of approximately 21 million This compares to last year's five-year five-year CIP Approximately 18.6 and the prior approved five-year CIP was 27 million On average if you average the 21 million So divide by five it's roughly 4.2 million per year Uh, if on this chart of debt transactions again, it identifies on an annual basis the amount of debt recommended And then it also identifies the amount of debt paid Uh, if I add all the debt paid columns up over the five years, it's a little over 18 million So for the net outstanding debt from Existing to the end of 2025 There is an increase of slightly less than three million dollars But it there is an increase On page 14 of your budget message Again, it compares our outstanding debt to our state limit By state law the city cannot have more than five percent of its overall equalized value Please note that in the table There is no identified increase in our tax base Again, this is a very conservative approach If you were to add our increase in equalized tax Tax base over what we've experienced in the last say four or five years My expectation is the percent of state limit probably we would see a decrease But again because we've held the Equalized value Static you're seeing just a slight uptick from 24 to roughly 25 percent Uh, I also have for those that are viewing online the meeting and for those in attendance Uh, physically in the in this room The next chart that will go up on the screen is tax levy for projects by fund This shows again the major tax levy funded portion You'll see that it's a Roughly the sort of the low Number is in 2025 for roughly 880 thousand dollars the highest years in 2022 little over 930 thousand And again all other years excuse me. There is a lower one 871,000. So there's roughly 50 Excuse me $60,000 spread And again part of the goal of this five-year cap improvement Is to try and create more of a leveled approach So we have so we try and reduce the significant spikes or deak or major Decreases in any given year. So uh all in all this is a fairly level Use of tax levy over the five years One thing to note in case I forget as we're going through the spread the individual spreadsheets Is that for the first time? That you've been presented with a five-year cip We have a dedicated tax levy assigned for fire This chart that I have on page 14 Actually collapses public safety both both police and fire into the same line item But when you get into the bigger spreadsheet, you'll notice again for the first time we have a dedicated amount for the fire department And looking at this chart, you'll see a fairly consistent street project allocation of property taxes also An identical amount for each year for park force or an open space Again, the goal is as much as possible is to have a unified dollar amount of tax levy For purposes of identifying what the tax rate impact is Again using the assumption that we have a consistent equalized value of property tax property valuation in the community What that would translate into over time you can see that it's again fairly flat from 2021 Public safety street projects general government forestry park forestry and open space It's roughly 35 cents on the tax rate And when we end in 2025, it's 34 cents. So again No more than a three cent per thousand valuation of taxes is actually being allocated toward capital projects And we'll discuss a little bit further as to what the number one revenue source is to fund capital projects, but again, I know that capital improvements commission members and village board are common council members are very sensitive to Again the impact on the tax rate itself on page 15 page 15 Is it gets into capital improvement planning process? So capital improvements commission members, this is your first of two meetings We have scheduled a second meeting for you as early as a monday May 4th And then once you make a recommendation It will be forwarded to the common council And they will immediately forward on to the plan commission And the plan commission will make a recommendation Based on the information that you've presented And then it will ultimately go back to the common council by the end of may For possible final review and and adoption On page 16 It identifies the expenditure category You'll see that the number one category as far as expenditures by department is the water utility So roughly four dollars Of every ten dollars Is being spent on water related Capital projects the second highest is public works again substantially street or street related improvements Some facilities and then the third largest category is wastewater utility with a proxy with Over half of the capital costs in this five-year Five-year capital improvement program is solely associated with the Relying of the sanitary Interceptor pipe running basically The along the south half of our community at the base of the bluff along the shoreline of lake michigan And then the last two page and then we also have Up on the screen is a summary of the revenues revenue sources I'll get that up there one moment, please Looks like we have a lock On our slides, so we'll get back to you in a minute, but on the last two pages of your five-year cip budget message Is the list of all projects that are of 1.2 million dollars or more? please note that Six of the 15 are water utility related more specifically. It's associated with the raw water improvement project The tally for those projects Is approximately 33 million dollars for that again very significant And costly project the project is currently underway in its design phase in 2020 uh, so Again moving into construction phases And we'll be completed my recollection during the five-year 2021-2025 period with that The department heads who have included projects Are either in person or are remote Some of them have put together powerpoint slides Others will talk you through Because you've seen most of the projects in the past again, those are Highlighted in either yellow or blue Those that do not have a shading in the cell Those are new projects and again the goal is to have as many Yellow and blue as possible No doubt the 2025 is a new column So in many cases those are new projects that you have not seen before You'll notice a few outliers in that We may not have been able to fit based upon new projects Of what was adopted a year ago in the 2021 to 2024 columns And we have a couple outliers where they had to delay a project by a year pushing it into that 2025 column And that's why that's why you will see a Are in rare cases a yellow or a blue shaded project There will be a couple requested New considerations tonight as you listen to the department's presentation in some cases In most cases it will be updating Estimates of projects or it will be associated with new funding sources And with that And specifically associated with the CARES Act the newly approved federal legislation associated with funding COVID-19 related initiatives And so you'll hear a little bit more about new funding source and result a slightly more aggressive Recommendation regarding some of the projects that are already included on your five-year CAP improvements spreadsheet I think first up is going to be Garrett Erickson from the library The library just has one project on the list today In 1974 the library was built and in 19 in 2011 we started replacing some of the HVAC system within the library so In the last few years we've replaced the air handling plant The chiller and the boilers and the last piece to complete this process is to replace the controls on in each room And so right now they're still using the old compressed air technology So they don't really Work very well with the new smart devices that we have installed in the library So what we're asking today is for 66 278 to replace the old pneumatic air compressed controls with digital controls and so this would actually be The third year of a four-year project I think that's actually it so it's fairly simple straightforward project is there any questions And thank you Garrett. I guess just for the record your your final and fourth year is 2022 Yes, and it's of a similar amount It's of a similar amount so that will complete your newest really kind of a smart building technology correct Next is David mink Or Derek mink. I'm sorry of transit and parking. I've been called worse I apologize Just for the record Darrell we working off of the revised five year or we working off the original If you could explain the the the difference between the two Sure, we'll start with transit first so for The versions that's in front of you for 2021 through 2025 a large Amount of those projects are related to bus replacement both on the fixed route And on our pair transit service. There's a couple actually one isolated capital improvement and that would be on our transit facility on the year 2023 for $200,000 But largely there are eight fixed route buses That are scheduled between 2022 and 2023 and then a couple of city Sponsored pair transit buses one in 2021 and one in 2025 As city administrator hoffland mentioned CARES Act funds are available we are one of the primary beneficiaries of the CARES Act funds receiving just under 3.5 million dollars federal aid for transit in with that stated I worked with city administrator hoffland on Perhaps rearranging the five-year capital needs plan to take advantage of some of those CARES Act funds sooner than later What we had come up with was um basically moving the 2025 project Of the one pair transit vehicle moving that to 2021 and upping the quantity to two So we could take advantage of CARES Act funds for that project And then taking the transit and admin maintenance facility improvement project out of 2023 And also putting that in 2021 Those two projects would be 100 funded through the CARES Act would not require any local share contribution So that would ultimately Save the city a few dollars in local share monies about 57 thousand dollars between those two projects then in 2022 We were looking to take advantage of Couple funding opportunities There was a five-bust replacements scheduled for 2023 We were awarded those five buses through the congestion mitigation air quality control grant That was recently awarded last week. So we did get five buses fully well 80 funded through that federal program And the request was to pump them up to 2022 To get them a little bit sooner And then out of the three buses that were originally scheduled in 2022 One of them has tentatively been awarded to us already through a federal Facilities and bus facilities program through WISDOT And the other two were still awaiting approval on through the vw program However, those two other buses as we have talked about could be funded through CARES Act as well. So Taking advantage of some of the grants that we've already been awarded and some of the Stimulus money that's been awarded these projects were Altered to take advantage of those funding sources and ultimately replace our fleet Sooner than later due to the age of the vehicles that are being replaced currently sitting at 17 18 and 19 years of age. So So our transit projects I guess to to recap would be putting all the fixed route buses into 2022 taking advantage of several grants that we've been awarded and possibly some CARES Act funds and then moving a couple projects to Implement them sooner than later into 2021 to take advantage of the CARES Act funds Thank you, Derek. Are there any questions for Derek? I understand I will be submitting or putting together a revised schedule of these projects for your consideration Next week Monday. Is that correct? Yes, as part of the packet that will go out in anticipation of the Monday cap improvements commission We will already update those spreadsheets And then I have one project under parking utility and that is the replacement of our 2006 GMC pickup truck This is one of two of our utility pickup trucks that we use on a regular daily basis So looking at the the age and the Limited use of it. We're looking to replace that in 2021 as well. So that's the only project under parking any questions Thank you. Thank you, Derek Next for presentation is Eric Bushman information technology Thank you So under information technology for 2021 the first project is to upgrade our microsoft exchange email server Our current version is 10 years old And towards the end of this year microsoft will no longer be providing support for that addition of the server The next project Is the sync redundant internet connection? The sync network is a network a fiber optic network that is shared between the city the county and the shaborgan area school system We basically share the expense and any Charges that we incur in maintaining the sync network one of the Issues we have right now is that we only have one connection to the internet on that sync ring The sync ring has a capability to go in both directions so it can send data both clockwise and counterclockwise So if there is a Cut in the sync ring itself We can still get to our network servers via the opposite direction The problem we have with the internet is we only have one lateral or one connection to the internet So if that gets cut our internet connectivity will be down Um So we're looking for the funding to share between the county school system and the city to build that additional lateral to the Internet At our wastewater treatment data center, which is a redundant data center We need to Upgrade the firewalls out there Currently we don't have firewalls there when we we did city hall last year We opted to put two firewalls. So we have redundant firewalls in the city hall data center We don't have firewalls at this time in the wastewater treatment facility So this would just round out that whole strategy we have with keeping The two data centers in sync as far as equipment And then the last item for 2021 is IBM retirement software acquisition One of the projects we're actively working on is retirement of our older legacy systems We basically are putting together a four-year plan in order to accomplish Moving software off of that system. We are going to need to Purchase new software to to replace it Going on to 2022 We are looking to upgrade our microsoft office. We are currently on office 2010 On 2022 it'll be 12 years old And microsoft will no longer support this Coming to the end of 2020 We're also looking to Create a redundant connection to city hall To the sync network Currently the city hall has one connection to the sync Ring very similar to the internet connectivity The issue there is that if that connection were to be cut The city hall the library the fire station won the old social security building and the housing authority would lose connection to the network The remaining buildings or facilities would fail over to the wastewater treatment facility So it's a fairly important piece that we get that secondary connection to keep City hall the library fire station one school social security building and the housing authority up in the event of a fiber cut Third request is once again IBM retirement software acquisition As I had mentioned, this is a multi-year plan So as we go through each year, we're identifying what software we want to retire and we'll need to replace it 2023 We're looking for the IBM retirement software acquisition 2024 We're looking for asset management software In particular for a dpw. This will help us manage the assets That dpw has Helps reduce the total cost of owning operating and servicing these assets And the package we are looking at is from tyler Technologies, so we'll integrate with our existing ERP immune system And then in 2025 we are looking for IBM retirement software acquisition that should be the last year that we'll need to Be acquiring software By the end of 2025 our intent is to have the ibmi retired and be able to shut it down I'll jump to wscs or cable tv. We have one request in 2022 for a studio tricaster replacement in 2022 That computer will be five years old and our Replacement strategy for computers is every five years we upgrade themselves within that replacement strategy Any questions Seeing none. Thank you very much for that information Eric I guess as a follow-up. I want to note that between the information technology and Basically the information technology all of the projects are funded with the existing fund balance So we're not asking for any new tax Levy funding no additional debt Again oftentimes the improvements associated with it are very short-lived although we did hear tonight that there are some really critical Fiber connections that will have long lasting Longevity as opposed to some of the other improvements are shorter term in the form of software improvements Next on the list is chris domigowski. Please chief Good evening. All of the projects in the PD's Program are related to our vehicle replacement except for one in 2021 The new projects there is one new project in 2024 Which is an unmarked suv? That will be nine years old there so our as i've stated in the past Our vehicle replacement program is based off of replacing our 14 mark squads that are used On all three shifts every four years and then all the other vehicles are on a 10-year replacement plan And then the three new projects for 2025 are one marked suv One unmarked suv and then three unmarked vehicles that will be Um Two of them will be 10 years old and one will be 11 years old. So those are all of the new projects Then the projects for 2021 just to go over them again There's 77 thousand that's for replacement of 24 computers in the squads The computers are currently five years old that it's a project that was pushed back So those computers are currently at end of life and need to be replaced next year Then there's also one marked suv vehicle And then three unmarked vehicles Does anybody have any further questions about our program? Seeing none. Thank you very much Next is fire chief eric montiano. Good evening so, uh, there's a about three new items per year or excuse me three items per year Through 2025 we did move some from a 2022 budget over to the 2025 year But as you can see as we begin our PowerPoint here The biggest item that we have is for 2021 is the 750 000 request to replace our 1998 quantum Pierce aerial truck and this is roughly about 14 000 A annual in the past five years on maintenance right now it gets an annual Ladder test which it failed so currently it is out of service as far as the ladder So if we needed to use it as a reserve unit right now all we could do is use it as an engine So there's a potential savings of about 500 000 to replace it with an engine Which is what we're trying to do and the second item for 2021 was the first phase of a three phase maintenance mechanical Work being done on our headquarters station station three which would go to currently we've Several items these are just some of the points. I mean there's several different items that are on there However, we're replacing our emergency generator, which is original in a 1971 building when it was built The first floor furnace needs to be replaced as well as some of the condensing units It it currently doesn't have a fire alarm system. So we'd have to update that and install a fire alarm system to bring it up to code Temporary walls need to be repaired and as you can see in this next picture There is plenty. Uh, excuse me. There's plenty of cracks throughout the whole exterior of the building which are causing leaks throughout That have to be resealed or repaired The final item in the 2021 is the purchase of education tools and currently the picture you have in front of you is the Current model that we have what we call our hydraulic hearse tools education tools and By it's becoming more and more difficult to find parts for these manufacturers are going away from them. So when we're Currently we're spending quite a bit to maintain them and and it's getting difficult to find parts So we'd like to go to a new system which we call the e-tools Which creates a safer work environment? Obviously lower maintenance cost because they're new It less storage space in our vehicles and it's a safer environment and easily deployed The next item for the 2020 the first item in the 2022 Year would be the ambulance purchase And currently our chassis are 20. They were refurbished in 2016 And they were original to the 20 2008 which is our patient compartment, which is that square box behind the driver and passenger compartment Uh, it's a 2008 and currently we're spending over 2,500 on On an annual basis on maintenance The interior of the patient compartment has rips in the the Vinyl the cushions the stretchers the cabinets are falling apart The ambulances are our most used piece of equipment and So we need to replace them and what i'm trying to do is get them on our rotation So we don't purchase three ambulances all in one year Which will obviously save money and you truly don't want to purchase three of the same type of vehicles when we use them this much So we're trying to spread it out and you'll see later on in the presentation The second item in the 2022 is that's phase two of our station three work So, uh, again the building's over 51 years old We're going to be repairing some counter flashing with this Rebuilding some of the corner facade on this in the roof Because the bricks falling apart sewage ejector controls are going to be replaced window sealants And some exhaust fans are the major items being done in 2022 The final item would be a purchase of a scba filling station And scba is our self-contained breathing apparatus So obviously when we use these in hazardous environments, we have to refill our our oxygen or our air tanks So this this model here is 20 years old It's got over 550 hours of operating time Which the manufacturers and the repairmen say they usually don't make it to the 600 to 700 hour mark So it's time to get get it replaced and currently I don't know if you could see on the picture But this one's leaking oil and we they can't repair it So we have cardboard underneath that we have to replace all the time because of the oil leak and in 2023 the fire station phase three will be Done and I know it's a large item, but the the roof will be replaced in this. That's the biggest cost right there the entire rough of the main building which I mentioned is leaking it's uh Causing issues interior in the walls So we're also going to be doing some basement remodel or a basement furnace replacement. Excuse me Sealing some more cracks and then removing that abandoned heating plants Which is original to the building and that's uh difficult to take out currently. It's on our third floor in 2023 the ambulance second ambulance Placement would be in order and again as I mentioned in the first one. It's the same thing. It's a 2008 box So there's issues with that the compartment patient compartment box So we like to get that on the rotation The first item in the or excuse me the last item in the 2023 would be the rescue airbag system and these are used for extrication If somebody is trapped underneath a vehicle we can lift those vehicles up It's also used in machinery in case we can't Get the the individual out so we can spread it spread the machinery apart These are over 23 years old And they're not if by purchasing and replacing them will bring them up to current safety standards In 2024 the first item would be the third ambulance replacement Uh, so again, this would spread out our ambulances. So we don't need to purchase three in one year Which would be more expensive The uh second item in 2024 would be our replacements of our cardiac monitors And these are besides our ambulance stretchers the second most Used piece of equipment In the ambulances and it's nearing its end of life at the time. It's about nine years old Typically you replace around the seven to eight year mark Or you know if depending on the technology you might be able to stretch it to 10 But it's time to replace him and the reason we have to replace five is you don't want a different type of model and technology On one ambulance and then have a different one on another one in case You're going on that ambulance and now buttons are different things are different on it. It doesn't do the same thing It's not conducive to our needs When dealing with patients The final item in 2024 would be the purchase. This one's a new one of the fire training simulator And currently we we don't have the ability often to have live burns for our members And we have a lot of our department is really young at this time We got a lot of new guys newer members the live fire scenarios Fortunately for all of us the houses aren't and buildings aren't burning like they used to that's good However, that's that's bad when it comes to our staff because the training And then the scenarios aren't there. So this would allow us to have the ability to Simulate live fires without having to burn buildings In fact, the one that was just those buildings that we trained on Over by the craft 30 building those two houses We could have used them in there and it caused no damage Exterior or interiorly with the fire or smoke because this is all simulated We do have theater smoke that we would use that but they can actually Flow water hit that fire and it would actually the screen would move down It's a big kind of like as large as this TV, but it's it's made to hit water or you can use other material for us So it's very very good for us The first item in the 2025 Would be the replacement of our rescue pumper And this one is a 1998 pierce saber And uh, it is currently 20 well in 2025 it'll be 27 years old An fba standards recommend a frontline vehicle service for 10 years and then you put it in reserve for five years So we're well past that Maintenance costs are between five to ten thousand dollars annually Which if we were to sell this vehicle right now it you wouldn't even you'd probably get 20,000 if we're lucky give or take So obviously we're we're putting more into it then it's worth uh, so It is currently in our reserve status The this one's a new one the turnout gear rack as you can see in the picture here Our gear racks were original to the buildings. We have uh, this one was station threes it's Obviously 1971 when the station was built So it's it's really old the bottoms are uh that had having to be repaired where you see those the turnout gear The boots on the bottom rack there we're currently sharing two firefighters per gear rack to slot and usually you shouldn't because you want your gear to dry if I just Had mine at an incident. I have fire on it. You know smoke And also I put it in the gear rack and now i'm contaminating My partner's gear that's also in the same what we try to do is use different shifts Two guys on the same you know shifts aren't using or sharing the same box And the final thing on the 2025 was the we moved the training tower Which is uh, what we're going to be working on trying to get donations And working with potential partnerships to get this complex built I'm also We're having conversations with the police department as well as public works to see if we could make it a Shared facility a larger shared facility that would have a classroom capability So I thank you and uh anybody have any questions There any questions for the chief? Thank you very much. Thank you Mr. Mayor, I do want to mention that as Fire chief montiano discussed the first ambulance It is you find it It is 2022 Your spreadsheet has a dollar amount of 336,000. It should be 356 So that 20,000 dollar spread is is coincidentally the resale value And that results in confusion and and again, unfortunately the the correct number was not Entered it should be 356. So The spreadsheets that you receive By friday will have that revised dollar amount Next for presentation is chad pelishek director of city development And hopefully hear me. I am working from home, but For the department of city development, we really only have one new one new project And that would be what's called the shabuagan river west side boardwalk So as part of the master plan for the river bend neighborhood that was completed and adopted by the council late last year This is the area primarily around the mayline Property there is a developer that has purchased or has an office to purchase the former Mayline and redevelop that into some senior housing And as part of the master plan we had outlined the idea Of a extension of a riverwalk basically from the susha's bar north To ultimately connect into the trail the shoreline 400 trails so that people could have access to the waterfront We don't know if this project is going to be a city funded project or if this project is going to be A developer funded but at any rate We have put in $50,000 for design preliminary design and layout costs in 2021 and then a million In 2022 construction If this is the this is either like I said developer or we'll assist the developer In those projects plus we that's yet to be determined as they're still working through the plan The other project is other change of the project is last year there was a Indiana avenue trail project for the union pacific right away phase one. It was about a $1.2 million project We're still negotiating with the railroad on the actual price But it's looking like it's somewhere in the ballpark of $875,000 to a million So we'll see a little bit of savings there given that we've had a couple hang-ups from the right Railroad on the negotiation that was originally a 2020 project has now been pushed to a 2021 project that project will be funded with TIF dollars As well as the river bend neighborhood the river bend boardwalk project. I just talked about that'll be TIF as well And then the construction for the indiana avenue is pushed out to The 2024 timeline otherwise everything else on there for the projects to the tune of 8.4 million are all existing Projects that had been on the post last year. So that's what I have if anybody has any questions I'd be happy to answer Are there any questions for chad? hearing none Darrell Next up for presentation is david bevel director of public works. His presentation will also include discussion of the wastewater utility for your time and efforts this evening As you know public works we we have quite a quite a bit of projects to go through So I I will focus on many of the new ones That maybe you know that are in your packet, but I will have also highlighted Definitely for the 2021 so I'm assuming all the commissioners have the capital improvements program. We're going to be focusing mainly on the spreadsheets the spreadsheets numbered one through ten And again, um, you know the department of public works main mission Is to provide the quality infrastructure for the city and and a lot of our mission and goals and objectives align also With the city strategic plan as well as the rating criteria U.s commissioners will be using to rank these projects Criteria such as quality of life infrastructure and public facilities economic development neighborhood revitalization Governing and fiscal management as well as communication With that I'm going to start on page one of the spreadsheet And near the bottom of that page is city buildings And for the project year 2021 you'll see two two projects for city buildings. Both are at the municipal service building, which is our main public works facility The facility is about 55 years old in 2021 And both projects have been indicated as mandatory in your packet But I do want to it's basically the design As well as construction of the replacement of our generator electrical generator at the plant. It's it's um original to the service building And it's it's run on fuel fuel oil as a backup And um, we will when we replace it it will be a natural gas fired Generator and critical obviously to the operations if if if the facilities Along the same lines in 2022 again, you'll see these are Projects that we've talked about they're highlighted in blue Previously identified just shifted in the year. So and along with that that energy The generator upgrade we will need to replace the electrical panel and in controls with that as well There is a vehicle wash bay that is in in the facility. That's original again It's undersized for the type of insides and equipment that we operate today. So that will be in 2022 as well as the garage drains again Original to the building somewhat undersized. They they need to go to the sanitary sewer given The greases and the oils that leak from the trucks at times So In order to get that upgrade we need to upsize that For better cleaning of the facility Moving on to the next page page 2 of 10 in 2023 again another project that we've had is some windows At the facility we we now have Moved our engineering and administrative my office is now at the service building where Years ago, we were at city hall or other facilities with office personnel. We we need to create a better office environment and Right now a lot of the areas are without windows where a lot of the staff is housed. So that would be in 2023 In 2024 You'll see a new project. It's it's it's in here I in and you'll see it as well throughout throughout the Capital improvements It's going to be the american with disabilities act improvements throughout the throughout the community We we're going to alternate an annual basis 250,000 in the in fact it was studs in 2022 for the buildings So what we've done is we've we've Did a complete audit of the entire city all of our facilities as well as all of our parks facilities public facilities In terms of where any public access would be And we look for deficiencies In terms of ADA standards And ultimately the report came out with about 2.5 million dollars that are necessary So what we've done is we've put in a program in place of around Quarter million dollars on an annual basis to alternate between parks improvements as well as building our public area improvements We'll provide more details as that program gets developed Lastly in 2025 you'll see again the municipal service garage roof replacement. That's been a project That's been identified for many many years We keep kind of kicking the can down the road because it's a very expensive project ultimately it's over a million dollars And given where we're at with our annual allocation of funding Uh, as you can imagine it takes a large chunk of our annual allocation. So Um, ultimately by 2025 the building the roof was replaced in around 1990 91 So as you can see it's it's well beyond its service life I'm going to move on to page three of the spreadsheet and we're going to go to traffic control And in 2021 we have three projects LED streetlight upgrades for the 1017 As well as led street lighting upgrades city-wide So they will be outside the 10 10 district and Anywhere within the city where we have street lights that need to be converted primarily work We're concentrating on some of our main arterials such as to the drive 14 street calumet drive Collar memorial drive has been been upgraded already. So we're going to continue along that on the city-wide portion As well as what we also have here is traffic control city-wide and this is just an upgrade of any traffic signal That is out of date are needing upgraded that Every year we try to pick one one intersection and try to upgrade with that for traffic Again this these led street lighting upgrades Basically converting what I call the orange high-pressure sodium type of light fixture to the bright white led tremendous energy savings as well as Higher quality light output as well. That's been a popular program and as well as it's been saving energy For the for the city overall So again, we're continuing that program in 2022 as indicated by the yellow on your spreadsheet Again, then we go into 2023 Street lighting upgrade again led or we also include some traffic control again picking another intersection And the same thing is in 2024 And by then we we're looking at we could hopefully be fairly well in place since for 2025 We could have a year where we could shift or allocate resources that have been typically Allocated to this program to other programs within the capital So at the bottom of three The sheet page three of ten of the on your on your spreadsheet. We're going to get into Probably the biggest and most important aspect is our street network Every year when the city does our annual survey community-wide survey the number one issue in the community is The state the status and the quality of our road and street network Um, as you know as commissioners we have made a serious concentrated effort on improving our road infrastructure network Uh, when I will have sent out and Don't know if you'll be able to see this but this is a map and I'm going to have this included in your friday update This is a map of all the road projects that we've completed since 2013 As well as all the next five year capital improvement projects proposed from 2021 through 2025 and uh It's quite impressive to see what you as commissioners as well as council members in the community What we've been able to accomplish by really concentrating On focusing on our road infrastructure and making a difference in our community So continuing along those thoughts Our streets and many of these I'm not going to belabor and go over too many of these as you as commissioners Have seen these we've talked about them and you'll they're indicated obviously by color But I have a couple of new ones That we want one to give you for at least 2021 Uh, washington avenue on the south side of shambu again highway 28 From self-business drive to trailer drive that section was resurfaced Roughly in the late 90s It's a very heavily trafficked traveled road And uh, we're starting to get some delamination of the asphalt and it's failing And what we're proposing is just what we call is a mill and fill So we would mill off probably three inches of the existing five inches. We're not going to do a full depth On mill We're going to do about three inches and then do two lifts of replacement to provide a better surface for for traveling We're doing a tremendous amount of pothole patching in that area And uh, it's becoming further and further deteriorated. There's some drainage issues and and water is is Penetrating the pavement getting underneath that freezing fine and causing failure The other one we have is self-business drive in georgia avenue intersection Along with the development project and at the form of vandervar property There we signals needed at the intersection of self-business drive in georgia As well as we will be resurfacing georgia avenue east of that location to a We have north commerce street as part of the 10 districts south 10 streets included back here We have but again, I said the ministry administrator There'll hofflin mentioned, you know, we have the mandatory projects that have been Indicated on your spreadsheet by m the ones that really for 2021 that that I'm very passionate about and want to bring to the commissioner's attention Are the next three that have c mac c m a q c mac is what we call the the term And what what these projects are our traffic signal corridor upgrades And we received a federal fund a federal grant funding for this The reason that they're not mandatory even though we've got significant federal funds is we have to we have to front the money First in other words, we spend all the money and then we get reimbursed after the project So it does impact our borrowing but in the end Out of this entire project Pull the memorial drive where it's five hundred eighteen thousand one hundred dollars of that federal and state funds are four hundred fourteen thousand four eighty a significant portion is picked up by the federal funding Same thing with the 14 streets that is seven hundred and fifty eight thousand eight hundred Again federal funding is going to be in state funding combined Six hundred and seven thousand forty dollars is going to be funded and we will be reimbursed And lastly the taylor drive It's six hundred and sixty six thousand nine hundred Of which five hundred thirty three five hundred twenty thousand is picked up and reimbursed Basically by the feds and the state So what these what this project does is it upgrades? Significant many of our traffic signals as well as provide Radio computer control technology as well as camera systems to monitor flow For better progression and traffic flow. So it's it's real time It gives the system monitors traffic If traffic's flowing more to the north at a certain period of date Automatically will adjust the traffic signal timing to provide better green Uh, it brings fans we call them of traffic flow to reduce congestion and stop start traffic which Ultimately reduces fuel and increases air pollution And that's the main focus of the federal and state grants is that through this is it's congestion mitigation air quality grant They're looking to improve air quality as well as fuel savings with this with this program So it's it's an excellent program and ultimately it will help With our infrastructure by upgrading our traffic signals as well as um better enhanced quality of life for the community as well as Better traffic projects progression, which we all know Can be can be frustrating when you're in a hurry if you have to stop too often Moving on to project uh in the project year of 2022 A couple of new ones. Um, again, I'm not going to go on over all of these Based on time, but we've included St. Clair Avenue from 9th to 14th street as well as Calumet Drive from from around As well as superior avenue to Erie Avenue Which is technically kind of Calumet Drive 14th street what we're looking to do on that is The concentrated systematic concrete panel replacement Overall that pavement is in good condition, but we do have Uh starting to experience what we call a delamination had joints and and some of them The the concrete is starting to fail at in in pop So what this process does is it cuts out those bad panels and replaces it with good concrete Ultimately extending the life of of that of those pavement networks Moving on to 2023 One project that is is somewhat new is the Indiana from south 17th to 24th street We we did apply for a grant through The state of scott funding on it. We did we were we were unsuccessful So in the grant was actually we're going to do a complete reconstructed that section where we remove all the pavements such as North Avenue that we just completed. So we will remove everything and then Replace it with brand new infrastructure Since we did not get that grant what we're looking to do in 2023 is do a large-scale Surfacing program as well as do some enhancement with some bike lanes And we're looking at some other technology potentially of colorized asphalt or maybe even a separated path As that section of indiana avenue is quite wide Now and we can do what is called a road diet narrow enough But yet provide a dedicated lane For bikes and pedestrians that would ultimately connect with the county section Further west and this is part of a long-range goal ultimately to get it all the way to The east and down to indiana corridor and downtown with our other bike paths and infrastructure network Again the rest of the projects in 2023 are projects We've talked about and either are consistent with past capital improvements or has shifted based on funding In 2024 A new project is the weeding creek or what we call county on the south side The county The county highway department actually is going to lead this project, but we're in partnership with them We just had actually our first scoping meeting Today with the do t as well as the county and Us at the city public works department participate in the scoping meeting with that project and it's um a project that I think we Are all familiar within the community and it's a long overdue It's going to be converted from a rural type section with in its current condition where it's just two lanes with ditches on on each side We're going to eventually reconstruct this with curbing geider and put it in as an urban section with with sidewalks uh Very much welcome improvement on that corridor And in 2025 Again, we're looking at a major project That we had in north 15th street. There would be a total reconstruct against that subject to Ultimately some federal and state funding at the five and a half million dollar project If if that does not get funding it'll probably be shifted out and we will replace it with other other street projects But the other one is we're looking at the pretty good reconstruction of the north point intersection barrett lincoln and broken drive We are looking to do some small scale types of improvements this summer, but ultimately that could be a a roundabout That could be a smaller neighborhood type that couldn't ultimately make that a safer intersection I'm going to move on to page five of that And now given to our parks and forestry section I guess before I move on to parks and forestry. Could I Ask if there's any questions the streets or projects that I've discussed so far Yeah, David David Just real quick just to uh highlight I think in the first year For those of you that have the individual pages In the draft document, you'll notice that some of these projects like commerce street We're able to leverage By proceeding with this project a new redevelopment of that site so But for us proceeding with this commerce street as an example We would not be successful in attracting a developer of that me line site again, please note the The little foot noted number Again substantially paid by tax incremental district So the general taxpayers Are not incurring any costs associated with that in essence the taxes from that new development on the Former may line site in essence are will pay for the costs associated with that improvement So again as much as possible The city tries to leverage again these tax incremental districts Um where it's appropriate. Thank you. I'm going to move on to parks and forestry where again we're on page five of 10 And again, I think you'll see highlighted items That I that I won't belabor and discuss too much. So one of the things in 2021 that is new is is We're going to need to do some starts capital repairs at our mainwood environmental facility A wonderful facility wonderful asset in our community but but you know, it's starting to show its age and Working with the maywood board and some of their they brought many of these items to our attention and we have since Developed a plan and so we're we're asking for $25,000 in 2021 primarily looking at some siding and some windows to where we're starting to have So some some rocks and we need to get some repairs and get that fixed Also New is the Werner subdivision that with that is being proposed and we're looking to do some grading in some parkways That would be associated with that with that with that project And lastly is and again, I mentioned this earlier is the first year That we're going to be looking at around a quarter million dollars for ADA handicap accessibility improvements Citywide and so this in 2021 we're primarily going to focus on our parks and again, there's a ranking system And it's it's quite detailed And as it further gets developed We'll be sharing plans and priorities As well as when we go to the committees and go for approvals for the plans as well as design and construction So there'll be plenty of opportunity to learn more About about this program. Yes 2 2.5 million dollars dedicated Strictly to handicap accessibility through throughout our throughout our community in 2022 The new project would be area three at evergreen park It's a very popular area And um with the emerald ash borer We've lost probably around half a dozen trees in this area where it was shaded in the past So what we're looking to do is put an open shelter. We're not this would not be a shelter with full restrooms As I'm as I'm describing. So we're looking for a concrete pad Pole structure with a rope just to provide some shade for picnic goers And this would be It's rented to date. But because there's no shelter to rent It's kind of a first come first serve area. So We're looking at probably increasing some rental revenue, but we feel that this open shelter would be a very popular popular place Then in 2023 a new project at the end it would be that eight Continuation it'd be the every other year that would continue with the ADA improvements In 2024 The new project that you're looking at Is the veterans park tennis court resurfacing for a 100 000 And then in 2025, you know, it's a new year, but really the continuation of our urban forestry management plan As well as our playground renovations. It's pretty consistent Again, here you see another 25 000 for maywood. We're looking to do some more improvements at maywood as I mentioned earlier And then we're looking at the quarry By 2025 we're entering into a math plan right now Hopefully by the end of 2020 early 2021 we would have some plans and ideas And we're thinking by 2025 we would be ready to implement a pretty major project to do some some renovations and enhancements at the quarry And lastly again the eight it would be the third year of the five year every other year ADA improvements Moving on We're looking on page six of 10 And now we're at our wastewater utility These projects are all funded through the user rates that you pay for your sanitary sewerage So these don't necessarily hit the general obligation no borrowing But they do overall impact is overall debt and um What we're looking at in 2021. We we we have some newer projects just because of Looking at where things are happening. They became a priority this past year. So installing an aeration blower number two As well as the primarily influence building HVAC upgrade that the aeration blower number two Is necessary the aeration Basically provide oxygen to the to the treated wastewater um, hoping that the the process to Clean wastewater. So it's a very important process And uh, it takes a lot of energy and we're looking to Get this get one of our replacement blowers and basically Get it more efficient as well as upgrade The HVAC upgrade in the primary influence building. This is where the primary sludge comes into the treatment plant This is the original HVAC equipment. It's pretty much obsolete and not functioning very well as a result uh, all of our maintenance personnel has to have full protective measures in terms of breathing apparatus because of the gases in the area and um, it's A very health and safety critical Critical function piece of equipment that we need to get upgraded. So that's 310 thousand Again, now you start seeing some colored again primary clarifier secondary clarifier. These are annual We have multiple stages of clarification of the water We're looking to develop some of these on an annual basis and systematically ultimately upgrade all the clarifier The the big project that you see in 2021. That's that's not color And what I do I'm going to update this figure for you as I just received an update late friday from our designers That we're working with but this is as as city ministry or hofflin mentioned This is our salt lakeshore interceptor sewer. This sewer runs from kentucky avenue all along the lakeshore To the treatment plants about 8 000 feet almost to almost two miles away It's 60 inches in diameter And it probably probably handles over half of all of the sewage that ends up at the treatment plant um right now it it's it's very close to the water's edge given the high water and uh We've seen waves that crash over the top with manholes in this area We're concerned it was it was strengthened back in the 80s Last time we had high water And we just had an inspection of it and at this point The the pipe is in fairly good condition. It was built in 1933 and uh Fortunately for us the the the the structure is in good condition and what we can do is we can line it We don't have to replace it But nevertheless the updated price value on this project is 13.9 million now instead of the eight And I will have an updated uh spreadsheet for the commissioners again Uh for you by for this by the end of this week on this project with more more detail on that um, but again, it's a very critical piece of infrastructure for our community and um We're pleased that The condition is that we're able to line it but yet it's still it's still a large uh price tag as you is as I indicated now 13.9 million, but as I mentioned it it does serve a large large area and a large volume of our sanitary sewage Moving on to 2022 the only uh Different project that you haven't seen is some screen screen and scum reject system upgrade We have right now we have one Uh grinder that takes all this all the debris that comes into the plant at the sewage plant um It it screens it and then it pulls it out of the water and then It has to be to get through the system. It gets ground up into smaller pieces Ultimately into a dumpster and this material goes to a landfill. This is not this is your inorganics If you can imagine things getting flushed down the toilet um that don't degrade plastics Well, I don't have to explain much more you understand. I'll let you use your mind on that So that type of material we have to get out of the water and so this is a very important piece We only have one of these and when it breaks down A lot of this debris then bypasses and gets into into the water column that We we don't want so this would provide a redundant backup second train in other words second line That if one goes down, we always have one online Or we don't have to shut down the system and take it apart and rebuild it Do it while the other one is still still in operation Uh 2023 projects at the wastewater treatment plant Uh, they're all in color and I'm just going to go like to 2024 And in 2024 we have really it's basically a metering system for Sewage haulers that come into the plant. So everything is is computer control So right now the current system is is getting obsolete So what this does is haulers have cards and access pin numbers. They're able to come in access the facility Dump their sewage. It's recorded. It's videoed. They record what it is And ultimately this system records everything and we're able to then send an invoice and bill According on on what they've discharged at the plant. So we're looking at roughly $200,000 in upgrades in in 2024 Basically, we have some tanks for chemicals that will need to be replaced That's one of the projects as well as continuation of our percentary sewer lining program that we have on an annual basis that's Very much tied to our road improvement program So that was wastewater treatment in parts before I move on lastly to motor vehicle I guess I'd ask any questions or we good David Yeah, a question for you. You said it's Um the south lake shore interceptors sewer real rehabilitation. It's not 8 million, but was that 13.9? 3.9. Yeah 0.9 and I will I will have an updated spreadsheet for all the commissioners On that latest I got again. I got that late friday the latest update. We had a meeting with the engineers on friday working on it we got some good news that it's in good shape And the existing pump station can be used for bypass pumping but Given its location It's very difficult to access for any of the lining companies. So we're going to need to do some significant road building and armoring of Work to get access especially from around high avenue South which is probably around 6,000 feet It's probably some of the most difficult terrain to get at And so there's going to be quite a bit of work with Building this access road as well as getting equipment in this area to do this work Thank you Anyone else? So with that Go ahead David Okay, I'm going to go to motor vehicle. We're on page 7 of 10 And if you look at this these are all projects and pieces of equipment That we've had in prior years And they're part of our program that we've systematically tried to keep Right around 500,000 Last year as you know, we had a large ticket item We just purchased all of our new automated garbage We rescue trucks and I can state today that they're all in and we're anxious to get going on that starting monday so That's appreciate everyone's support on that. We're really anxious to get going on that therefore but since then, you know, we've been Adding a lot to the fleet and we're in a good position now with the age of our fleet and Annually looking at our fleet on a depreciation schedule and a replacement schedule that we've been able to knock this down to roughly Right around a half a million. It's a little bit over but we're going to round To 500,000 half a million but everything that you see Is consistent either shifted from year to year or it's a piece of equipment that that we've talked about Street troopers for instance dump trucks Pickup trucks skid steers So forth I guess the big one and only thing that's new and it's in 2025 And really it's a tri axle dump truck And our dump truck should last 15 years is what we're replacing them on In some cases our vehicles are well beyond the depreciation schedule Due to our maintenance staff We've been able to extend the life beyond and keep our our fleet in good working condition Um, so I don't want to belabor too much on this But um, we're looking to do around a quarter million dollars from our motor vehicle fund We we keep that's offline. That's that's not borrowed money And we're looking to supplement the other half the 250 with borrowers on an annual basis So I entertaining questions from our motor vehicles Any comments? very good daryl The last major category and I alluded to it at the beginning of my comments is the water utility related projects um Again, these are included in your five-year Cip spreadsheet for informational purposes only as you're aware The water utility projects are reviewed and approved by the board of water commissioners So there's an independent review 100 of their projects are user fee funded And as a result typically there is a special revenue or state Loan sources for their projects Now I do want to sort of move away from Actually before I just start discussing um The review process again if there's any questions regarding any specific projects That were presented tonight. I would try to answer your questions or I will Have the respected department heads get back to you Any questions out there? So if if not, I'd like to discuss the commission's review process Historically the commission has been has been focused on The city's debt And as a result have folk has spent a considerable amount of their deliberation or analysis on what the annual general obligation debt to be issued For these related projects Consistent again with past discussions. I put together a Uh a spreadsheet and again, it should have been part of your packet that you received via email Uh at the top it says 2021 capital debt related projects So what I've done is attempt to identify the total cost of the project The portion of the project that is debt Related And then giving you sort of accumulated general obligation debt total In the packet that was sent to you The top half is basically blue blue meaning these are recommended mandated projects That I feel confident that The city it would be detrimental to the city if these projects did not proceed in 2021 And then the bottom half of the list are in essence the remainder of the 2021 only Uh projects that are partially or totally funded by general obligation debt that I do not Perceive as being mandated for 2021 And again with the accumulated general obligation debt You can see that the mandated projects takes us all the way up to roughly 3.4 million And again if you add the bottom half We end up at roughly 4.2 million dollars Um In order to assist you as commissioners in reviewing These projects, especially those that are not highlighted in blue or that are not mandated I provided a separate file in your attachment of rating of in essence a rating sheet again All cip items whether it's debt funded or are funded through other means If it does not Advance the city's strategic plan These are projects that I would not support So again, we've at the staff level And again department heads have been great about again wanting to advance projects consistent with our five-year strategic plan And so If if you need to make cuts or need to further delay deliberation These rating sheets are an attempt to come up with an objective mean to review these projects So again based upon a point system And I think this is our third year Your what is being asked of you is to rate 1 2 3 4 5 6 7 8 9 10 11 projects And based upon that, uh, our hope is that you will be able to Review those in the next two or three days So as part of your probably no later than friday morning Meeting packet for next monday We will summarize Your ratings and put together your collective average score for these projects that are on the bottom half of this debt related project sheet And again with the hope that it would provide you with additional information So when we get together for your second meeting, uh, you would have the benefit of that information Are there any questions about the rating system? If you care to submit your ratings electronically, please feel comfortable We will I will send you the name of our newly minted assistant to the city administrator Claudia Stanskas She replaces Carrie aren't errands. And so, uh, I we will forward to you Her email address so that she can Summarize and and as she begins to assist in developing meeting packet for your second meeting Any questions on the process So again email or if you want to physically drop them off Either way would be great if you're going to be dropping off Please let us know as you as you may be aware city hall is locked, but we can Come downstairs and greet you and and uh, take take those rating sheets I think that concludes the presentation Thank you very much to daryl and all the department heads for the great job They did in in organizing all the projects in their department Our next meeting then we're looking at may 4th at 4 o'clock. I believe daryl And the item Next is adjournment older person wolf Thank you mayor. I make the motion to adjourn second Very good. We'll all those in favor of adjournment. Please signify by saying aye. Aye Aye Opposed we stand adjourned. Thank you for your time tonight And if you have any questions, please give daryl or myself or any of our department heads a call to ask your questions