 Call to order. This is the fourth regular meeting of the 2009-2010 Common Council and As customary our city clerk will read the quote of the evening. Thank you mayor When everyone's opinions are truly valued the goals of the organization can be achieved in an accelerated manner Thank You sue roll call Born your bulk Oh We have to Okay, let's try this again No TV But it's being recorded Born here bulk hours Decker Gisha here Hannah Heidemann Coth Kittleson Clayunas Montemayor Rindflash Cirque Vanderweal Voo Wongamon 16 present gings all here we will now have the pledge of allegiance led by alderman bulk I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands One nation under God Indivisible with liberty and justice for all Thank You Corey Okay, we need a approval of the minutes of the last Common Council meeting president porn Thank You mayor Ryan. I move to approve the minutes from the last meeting Motion in the second roll call Oh All in favor say aye opposed motion carries We will now do the swearing in of the new alderman on the council mr. Vang Nang Voo Second district and we'll put the mic on you and you'll just turn to me. Can you reach? There you go And if you would raise your right hand, please and repeat after me I Vang Voo I Vang Voo swear that I will support So what that I will support the Constitution of the United States the Constitution of the United States and the Constitution of the state of Wisconsin that the Constitution of the State of Wisconsin and will faithfully and impartially It will faithfully and partially Discharge the duties this charge the duties of the office of Alderperson of the office of Alderperson office office of the Alderperson to the best of my ability the best of my abilities. So help me God So help me God Congratulations, mr. Voo As you probably already know I'm very new so there's a lot of me to learn and I hope that I will look quick in the next few months So I'll be asking you a lot of questions. So I hope that you will be helping me through that the process to know more about this Do these as out of it? So thank you Okay backing up a bit here. We need the confirmation of the mayor's appointments You're by submit the following appointment for your consideration Jennifer Lurkey to be considered for appointment to the sustainable Sheboygan task force to fill the unexpired term of Regan Howlott whose term expires for 2610 signed by the mayor I move to approve the appointment Motion and second Need a roll call, please born I bulk Bowers Decker Gisha Hannah Heidemann Cough Kittleson Clowness Montemay or Rinflaesh Syrac Vanderwheel Vu and Wonderman Sixteen eyes Motion carries And all the person Jean Kittleson to be considered for appointment to the Board of Parks and Forestry to fill the unexpired term of all the person Jody Vanderwheel Whose term expires for 19 2010 this change is necessary pursuant to section 2-7 64 sub B of the municipal code Which states that one of the members shall be chairman of the public works committee signed by the mayor President Burr Thank You Mayor Ryan I move to approve the appointment Second Motion and second roll call please Bulk Hi Excuse me Bowers Hi Decker Gisha Hi Hannah Heidemann Cough Kittleson Clowness Montemay or Rinflaesh Syrac Vanderwheel Vu Hi Wonderman Hi And Bourne Hi Sixteen eyes Motion approved Public forum Madam City Clerk Yes this evening we have Beverly Randall Is Beverly here? Here That's where you will be yes And Bev can I have your if you want to bring the mic down towards you and have your home address please My home address is 121 West Union Cedar Grove Okay And you will have five minutes Okay thank you You're welcome Good evening Mayor Ryan and members of the council These days health care is on the minds of a lot of individuals whether it's the ability to access affordable health care perhaps universal coverage The high cost of medications or the advances that are being accomplished in research For my vantage point the one component that is often overlooked in the health care industry is mental health care My name is Beverly Randall and I have the privilege of serving as the executive director of Mental Health America formerly known as Mental Health Association We are a non-profit organization and have served as the county's resource center for mental health issues for 46 years And actually we are one of only two staffed offices in the entire state What we offer is at no charge or very little cost thanks in part to United Way donations Unmet mental health needs can cause many aspects of life to suffer Gone often times is the ability to wake up in the morning and look forward to the day ahead Gone often times is gainful employment or the ability to perform on a job Relationships suffer both within a family and with friends and coworkers Because mental health and physical health are so intricately intertwined There are often physical health concerns that go along with mental health needs There are drug and alcohol issues and with them increased work of law enforcement Which then impacts the court system and also impacts the rate of incarceration in our jails and prisons I'm here tonight because May is Mental Health Month, something you might not be aware of And it's a time for us to all focus on how important mental health is, good mental health is in all of our lives There are increasing stressors, we know of the loss of employment that has affected thousands of individuals here in our county And there are those who have lost their homes For those many reasons there is no better time than to focus on good mental health And what it takes to have good mental health in all of our lives Our national organization recently launched a project called Live Your Life Well And more information can be found at a website by that name, liveyourlifewell.org On that site are 10 evidence-based practices that show individuals what it takes to reduce stress and promote their own good mental health We are a resource center for the county providing information, confidential referrals, educational programs for youth in the schools and adults We have an emergency medication account, we offer support groups We have been involved in child abuse prevention activities and suicide prevention activities I want you to be aware of that because I believe with the increasing stressors in our county and city There are more and more of your constituents perhaps approaching you and looking for guidance and direction What you have in your packet that all of you should have at this point is first of all our brochure Which indicates that we're located in the United Way building at 19th and Kohler Memorial Drive where Erie and Kohler Memorial Drive intersect Our lime green resource card keeps some very important resource numbers at your fingertips And this brochure help for a hard times guide is a collaborative effort that was put together by United Way and many other partners Funded in part by city development and it is a guide for people in the community who are facing uncertainties and stress All of these items whether it's the resource card, our brochure or this pamphlet are available in quantities And probably the best way for you to access whatever supply you need would be to call our office and we would be happy to get those to you The other thing that we produce is our directory of community resources which is a very comprehensive guide to all of the agencies in the county as well as the support group Who can be a valuable tool for you. I've appreciated the opportunity to work with some of you over the years And if this information is new I would invite you to come and get to know us better again we're located in the United Way building And the thought that I'd like to leave you with is mental health matters more than ever before. Thank you That is all for public forum. Alderman Bauch has a word to say? Thank you, Mr. Mayor. As we usually do the meeting before Memorial Day, the last meeting before Memorial Day I'd like to invite the citizens down to join us in Sheboygan for the Memorial Day parade That will be kicking off Monday at 9 o'clock followed by a memorial service in Fountain Park Which will then be followed by a memorial service at the Mung Memorial down by the waterfront So Memorial Day is all about honoring America's war dead and decorating their graves There are great many veterans here in town but more especially there are three members of the SPD that are currently activated And serving overseas, John Samuels, Josh Doyle and Robert Erickson are active So again on Memorial Day as you have your brats and have your fry out Think about the real meaning of Memorial Day, which is to honor America's war dead and say a prayer for the safe return of our soldiers Thank you, sir. Thank you, Alderman Bauch. Consent agenda 4-1 through 4-20 For a motion. President Bourne Thank you, Mayor Ryan. I make a motion to accept and file all ROs and accept and adopt all RCs and pass all resolutions Second. We have a motion and a second. If I may clarify here, 4-4 Which states submitting a communication is a matter of record from Attorney Caltz-Taller Copying the city on the required notification of the owners of properties adjacent to the Brett 76 of the pending site closure To clarify this, this is a DNR environmental site closure Which means the site is going to be taken off of the list of DNR polluted properties So this has nothing to do with the closing of the business. This is a good thing that the site will be deemed clean So just to clarify that, nothing to do with the closing of Brett's. I think he's doing fine business-wise So we have a motion and a second. Looking for a roll call please Hannah Heidemann Poth Kittleson Clayunas Montemayor Rinfleshe Surrick Vanderweel Vu Wongamane Bourne and Bulk 16 Ayes Okay, motion carries 4-21 and 4-22 communications and petitions to be referred Reports of officers to 4-23 by the library director conveying the actions the library board has taken in response to the proposed Star Program Resolution in council and the related impact on continuing eligibility of the city of Sheboygan for membership in Eastern Shores library system We are looking for a motion Motion to accept and file Second We have a motion to accept and file and a second All in favor say aye Under discussion here Under discussion Alderman Bauch Thank you, Your Honor. I have a question. The author of document 4-28 tonight in our packet makes the assertion that library employees are getting a 3.5% pay raise this year Can anybody verify? Can anybody confirm or deny that library employees are getting 3.5% this year? Mr. Paul asserts that in document 4-28 and before we accept and file this, I'm just curious It's not 4-28, it's 4-29 Oh, okay, apologize 4-29, can't read my own writing So can anybody confirm or deny whether library employees are getting 3.5%? Possibly our director of finance, Terry Hansen can answer that question I'm uncertain if it's 3.5, but I'm pretty sure that is at least 3% Okay, so I just wanted to state, Mr. Mayor, as this document gets accepted and filed That if Mr. Paul is correct and our library employees are getting a 3.5% raise When several of our other city employees are getting what they're getting It would be a great time for those employees to come to the table as we talk about the STAR program and talk about how they're going to contribute as well Thank you, Your Honor Thank you, Alderman Bauch Alderman Gisha Thank you, Mayor Ryan I believe that's my information as well I met with the finance committee of the library, I've had discussions with the library director regarding this Whether it's 3 or 3.5, I too am not sure But please keep in mind that's not all of it Like Paul Harvey used to say, it's not the rest of the story There's also merit increases, much like we used to have in our non-rep pay plan That will also kick in You will find people in that department getting in excess of 5% Based on their criteria for 2009 And this is in the last half of 2009? This is beginning January 1 It began January 1 of 2009 Thank you, Vice President Gisha Under discussion, any other discussion? All in favor? Opposed? Motion carries To be referred, 4-24 through 4-31 4-32 by Alderman Kittleson, declaring Wednesday, May 20th, 2009 As let's get physical Sheboygan County National Employee Health and Fitness Day Alderperson Kittleson Thank you, Mr. Mayor I would ask that the resolution be put upon its passage We have a motion and a second Under discussion? Under discussion I hope everyone had a chance to read the resolution As you can tell this day occurs right in the middle of bike and walk to work week And we're encouraging our employees to participate to the greatest extent possible We participated last year, did very well There are traveling trophies to be won And we're just hoping everyone will just be aware of it Wednesday, May 20th that you get in at least 20 minutes of activity And that you record that I know every department I had gone around to leave tracking sheets and information So we just encourage everybody to participate in this Let's get physical National Employee Health and Fitness Day Thank you Thank you, Alderman Kittleson We have a motion and a second All in favor? Opposed? Motion carries 433 and 434 lie over 435 through 438 to be referred Alderman Bouch Thank you, Mayor Item 436 would it be I just want to make sure we're doing the right process here I think the Committee of the Whole might benefit from some of that discussion But I wonder if it should go to City Plan Commission And then if you and Alderman Hanna would consider referring it to Committee of the Whole I think that would be very interesting for us to share with the citizens So you would like this referred to City Planning? And I'd refer that to the pleasure of the Chairperson of Committee of the Whole But either to City Planning and then Committee of the Whole Or to both at the same time, whatever Okay, we have it going to City Planning already So Committee of the Whole Okay Okay, so referred to City Planning and Committee of the Whole Thank you, Mr. Mayor Okay, we are up to Report of Committee 5 To be referred 4-39 Report of Committee 7 By Building Use Committee Recommending approval of the move of the City Attorney's Office In the City Planning and Development Office To City Hall Premises at 828 Center Avenue As shown in the attached drawings We are looking for a motion, Alderman Sert I wouldn't that the report be Offs to be accepted in place time file Accepted and adopted Alderman Rinflige Thank you Working with the Building Inspection Department With the Contractor Examiners Committee I question when they have the entire space right now in that west wing If they're going to fit in the section That quarter of a section now on the lower level Has anybody done Square Footage? I haven't done, but the Square Footage Analysis and Space Use To make sure they fit in there The conference room is stuffed full with blueprints and what have you And the offices are already pretty tight So I'm hoping that someone can shed a light on that To make sure they're going to fit down there Director Bittner, can you reply to that please? Just looking for clarification that The space that the Building Inspection Department is in right now Which seems to me to be awfully congested at this point in time And comparing the two diagrams it looks like There's actually less space for them going down to the first floor Is that correct, or are there no other options at this point in time? The upper levels are much more As you would think of executive offices with spaces for conference rooms Spaces for reading the library and that type of thing The space on the first floor is more confined However, looking at how to just utilize the space As a group of employees who is a work group And they not only have their individual offices In common space where it's expected they would exchange ideas And do some working together The one verification we have is in 2006 The city actually had an architect come in And do a space study for all the city offices That space study was actually sort of part of the police department And part of the police station But also looked at all the departments in the city We do meet the criteria that was set forth in that study But the direct answer to the question is the reduction space Thank you, Bill If I may add on that there is some definite advantages To moving building inspection And the department of city development together Paul Edenders, our director of city development Is also the department head of the building inspection And moving them into the same area will definitely Increase some efficiencies in that area So we have a motion to accept and adopt And a second roll call, please Decker Gisha Hannah Heidemann Cough Kittleson Clayunas Montemayor Rindfleisch Zurich Vanderweal Vu Wongamon Bowk Bowers 16 ayes Report of committee number eight By finance recommending establishing the star program And directing all specified department heads of the city To prepare and implement a 1% to 3% reduction In their current 2009 operating budget And passing the attached substitute Resolution Looking for a motion Vice President Gisha Thank you Mayor Ryan I move that the report of committee be accepted and adopted And that the substitute resolution be put upon its passage Second We have a motion and a second Under discussion If I may Mayor Ryan I'd like to offer two amendments Thank you Thank you Thank you Thank you Thank you I'd like to offer two amendments If I may Two very Small amendments that pertain to the Very last page of the resolution When it comes down to the dates And I gave those to I gave my copy to I have a copy right now No There were dates on the Sue if I could have you Maybe read with those two changes I gave you my copy Ah Okay The changes in the last paragraph Where it says no later than June 12 That would be the 22nd And the last sentence Recommendations to be no later than July 1 That's changing to July 7 Thank you Sue If I could continue Mayor Ryan Please That corresponds to the timeline That I had only made five copies I thank older person Clayunas For making additional copies For each older man And I think that On June 22 Individual department heads Are to report to the finance Committee The finance committee then Produced a summary of those Departmental efforts and plans To comply with the resolution And then on June 30 The committee the whole will meet To discuss those various Department head recommendations And actions Followed then by a July 6 Council vote on those Recommendations and actions Upon theoretical passage On July 6 Of those recommendations The full force of those changes Then were to begin to take place Thank you The amendment That is the amendment Yes, second Do we have a second on the amendment? Second We have a second and a third Any further discussion? Roll call, please Why don't we do all eyes on the amendment? Oh, can we do a First of all, on the amendment All in favor? Aye Opposed? Amendment carries Now on the substitute amended resolution That would be it Roll call Gisha Aye Hannah Aye Heidemann Koth Aye Kittleson Aye Clayunas Siric Aye Vanderwheel Aye Vu Aye Wanderman Aye Bourne Aye Bauch Aye Bowers Aye And Decker Aye 16 ayes I can have a motion to file 442 and 443 They're just duplicates of 441 Alderman Hannah Thank you, Mr. Mayor I make a motion to file 442 and 443 Second Motion is second All in favor? Opposed? Motion carries Matters laid over Number 11 Resolution number 3-09-10 by Alder Person Kittleson Dissolving the Blue Harbor Resort Convention Center Committee Alder Person Kittleson Thank you, Mr. Mayor I would make a move that the resolution be put upon its passage Second Motion is second Under discussion Under discussion Under discussion Under discussion Under discussion Under discussion Under discussion Under discussion Under discussion Under discussion Down the road I would just Would let council know That this committee Did not meet in over a year And a half And I think that They've They at the time They did meet They took care of Everything that They needed to The Palette Enders up in The City Planning Department Has the copies also come to the finance committee so that anything that needs to be talked about concerning the Blue Harbor Resort Convention Center can be talked about there in the finance department. So I'm... Thanks Gene. Any further discussion? Roll call please. Heidemann, Koth, Kittleson, Cleannis, Montemayor, Rindfleisch, Surek, Vanderwill, Vu, Wangeman, Born, Bauck, Bowers, Decker, and Gisha. 16 ayes. Other matters authorized by law 4-44 and RC by the Information Systems Steering Committee recommending authorizing entering into an agreement for IT Services with Impact Consultants Incorporated Vice President Gisha. Thank you, Mayor Ryan. I move that the report of committee be accepted and adopted. We have a report to accept and adopt and to pass the resolution. Correct? Correct. Correct. Yes. And a second. Under discussion, Alderperson Kittleson. Thank you, Mr. Mayor. I'm just wondering this, can you just tell us again how much this is costing? And is it it's in the budget? Can someone just refresh our memory on this? Finance Director Terry Hansen would be. And Acting IT Director. Acting IT Director, free of charge. And just give us a little background on why we're doing this too. Thank you. There were two positions that were authorized that are not filled in the IT department right now and from the savings of those positions with the salaries and benefits so be sufficient funds to cover this based upon the anticipated work schedule of about 24 to 30 hours a week at the rate of 120. And what's it? What was the price? $120 an hour. And the contract is also set up based upon performance measures that if the consultant is not performing to or providing the anticipated product then we have the right to terminate that immediately so. Alderperson Kittleson. Thank you. May I ask again and then how long what is the contract for? What is the maximum you're going to keep the consultant or don't we don't know or is there there is no maximum or minimum time frame? The time frame that's specified to be done with the majority of the work in mid-August and then to scale that back based upon how we need to go about implement through implementation so it's kind of a variable but I think the max on it we would spend as maybe 110,000 tops. Thank you. Alderperson Montemayor. Thank you Mayor Ryan. I thank you Mr. Hansen that you said that most of the work would be completed by August because I was thinking the 33 weeks if he did it that many hours for that many weeks would be 120,000 almost but I'm glad to hear it's less than that for a little over half a year's work but thank you. Alderman Montemayor in flesh. Thank you Mr. Mayor. Keep that in mind while we're throwing like large numbers around for a consultant certainly sounds like a job I would rather have right now. We keep in mind that unlike hiring staff where there is salary there is benefits as well as is what they're paying them hourly when they're on staff it's very tough to get rid of somebody. What's nice about a consultant is when they do the work they're done so this is definitely one way that we can look at you know privatizing if you will some of the city work that needs to be accomplished here as well so I think the information systems steering committee for other work thank you. Thank you Alderman Redflesh. If I may expand upon that a bit and just explain to the public what we're doing here when IT director Tujer Lee did a quick exit out of the city resigned and walked out on the same day he left a lot of a lot of unanswered questions as far as what he had accomplished and what he did not and this consultant is familiar with the AS-400 system that we're running the Munis software that we're implementing and he is going to map out and then entire map of our IT system and what interfaces with what and what is being served by what server etc. Right now we don't have that information so he's going to do that and then meet with every department head and get their needs that they actually need on their IT systems and then implement it after that along with the IT staff he will be reporting to IT or to acting IT director Terry Hansen directly who will be keeping track of his hours he will be working hand in hand with our four person IT staff who will be learning from him and in the same respect critiquing him and his work so that if we are sure that this work is going on and if it is not we can end the contract and the goal is in a very short period to come up with a picture of our information technology that we can improve upon it and gain some efficiencies in the city. All the person want to be our thank you again Mr. Mayor Ryan how did we come about this gentleman did we do an RFP I'm glad we're having him do this I'm assuming it's a gentleman perhaps it's a woman we came we came across him actually the city assessor which is another piece that we passed recently the city assessor software which actually eliminated it is will eliminate another position in the city assessor's office through efficiencies gained by it has a return on investment of 112% in two years this is the gentleman that introduced that so he seems to know what he's doing he's very familiar with municipal systems has worked with many of the municipalities around the state and that's how we were that's how we were introduced to him I have met with him personally a couple times Terry Hansen has has met with him on several occasions and we're confident that he will be able to do the job for us and if not it's an open-ended contract so any further discussion we have a roll call please Heidemann, Koth, Kittelsen, Clayunus, Montemayor, Rindfleisch, Zurich, Vanderwheel, Vu, Wangeman, Boren, Bauke, Bowers, Decker, Gisha, and Hannah, 16 eyes. 4-45 to be referred 4-46 a resolution by Alderman Gisha authorized retaining outside council to represent the city in the matter of Blue Harbor Resort Sheboygan, LLC versus City of Sheboygan and authorizing payment for said services Alderman Gisha. Thank you Mayor Ryan I would like to ask the council for a suspension of the rules suspension of the rules under discussion if I could call on attorney McLean to explain the need for suspension. Thank you Mayor Ryan this matter relates to the summons and complaint that's document 4-30 in your Blue Harbor Resort Sheboygan LLC is suing the city for excessive assessment of their 2008 property taxes the complaint was filed and served on our office I think on the 12th an answer needs to be filed before the next council meeting so I asked that this proposed authorization of higher and outside council be acted on tonight because it wouldn't be time to act on it for the next regular council meeting that addresses suspension part of it. On the suspension any further discussion? All in favor of suspending the rules say aye. Opposed? Motion carries. Vice President Gisha. Thank you Mayor Ryan I move that the resolution be put upon its passage. We have a motion and a second under discussion roll call please. Coth, Kittleson, Clayunas, Montemayor, Rindfleisch, Zurich, Vanderwiel, Vu, Wongamon, Bourne, Bauck, Bowers, Decker, Gisha, Hanna, and Heidemann. 16 ayes. Motion carries. Other matters? Attorney McLean. Thanks Mayor Ryan. 447 is a communication from Jim and Jolene Clonk regarding the fact that they put a planter around the city tree in front of their home to address the problems with tree roots and someone has complained. That will be referred to Public Works. 448 is a committee report by salary and grievance. Your committee met and discussed that the city continue with exchanging formerly Cambridge integrated services group, the city's workers' compensation, third party administrator, administrator through December 31, 2009 with the flexibility to change carriers for the year 2010. That lies over. 449 is a committee report by salary and grievance. Your committee to whom was referred a copy of resolution number 6-09-10 by Alder, Hanon, Bourne, establishing the STAR program and directing all specified department heads to the city to prepare and implement reductions in their operating budgets recommends they attach substitute resolution to be passed. That lies over. Can that be filed? Yes. Okay, we look for a motion to file on that then. Move. And a second. All in favor? Aye. File. Under discussion Alderman Rinflesch. As much as I want to file us because we've already discussed it. Since it's not on the agenda, can we be filed or does that have to lie over? I believe it could be filed. All the the actions already been taken by the council on the STAR resolutions. Perfect, thank you. 450 is an ordinance amending section 29-75, the 1975 municipal code so as to reclassify the position of cable TV production coordinator. The position goes from non-represented to local 1564 Ashmi. Lies over. 451 is an ordinance amending section 29-75 of the 75 Sheboyga and Missile Code so as to lead the part-time account clerk in the finance department's table organization. That lies over. 452 is an ordinance reducing the current salaries of all their persons by 6%. That lies over. 453 is an oral by the purchasing agent submitting an evaluation of request for quotations for housekeeping and janitorial services for the city Sheboyga police department located at 1315 North 23rd Street as directed by the common council. That will be referred to finance and public protection and safety. 454 is an oral by the city clerk submitting various license applications for the period ending June 30, 2010 and June 30, 2011. Referred to law and licensing. 455 is an oral by the city clerk submitting various license applications for the period ending June 30, 2010 and June 30, 2011. Law and licensing. We have a motion to adjourn. All in favor? Opposed? We're adjourned.