 We recommend the Google app suite which will scare some people because they think that right away means they have to use the web Interface for Gmail and some people aren't a fan of it I personally like the in box interface, but that's here nor there today We're gonna talk about the Google G suite system and using it to attach it to Outlook with the Outlook web connection tool And let's get started. This is the Google app sync for Outlook connector. I'm gonna show you how to get it set up now It supports Still supports XP it supports Vista 7 8 10 it supports all the versions of Outlook from 2003 till 2016 which is pretty impressive. It's got all the support for all the versions now if you are using a couple of the older versions They do have to have the hotfix service packs loaded. So that's an important part Also, if you look for this tool Google app sync for Microsoft Outlook And you don't want to go right to the URL because most people well They like to Google it if I realized when I typed it in being as a test It came up with a scam website that looks a lot like this Which I thought was interesting that will probably seal your account credentials But I didn't bother downloading the fake tool. Well, anyways, I've already got the tool downloaded It is important that you have whichever user you're setting up already signed into Gmail So they do have to do that and do it on the default web browser And you'll see why when I run through this setup the installers pretty straightforward double-click and run It's a stub installer. So it's gonna go grab the latest version each time It also auto updates and it works really really well So this is installation complete and we want the user sign in now first as I said They got to be signed in on their default browser Because it grabs the default browser and brings up this window. It says do you want to allow this tool to do it? You just go to allow Now this is what's really cool when you're doing a migration Which we're not because I don't have a previous installed of outlook You can actually import from existing profile and the existing outlook would profile would be here And that makes the migration super easy to do because it'll grab all the data and push it into their Gmail So if you're switching them from another platform into G Suite, this is where you can take their existing Outlook install and upload everything in there the messages to lead the messages contact calendars notes journals Everything and push it up there. We're not gonna import it because like I said, I don't have one But it works really well. That's how we do the migrations. It's one tool for both. It does migrations and new user setups So we're actually just going to create a profile Start Microsoft Outlook It's gonna configure the accounts. I don't want to do that The first time even ran outlook, so I said no to that and Right away. It is synchronizing all of my Gmail. This is the synchronized status. So the first time it logs in It's gonna take quite a while my calendar is now synced It's doing the initial download of mail. It's syncing all of my contacts and right here. They come you also when you do this You get a front brand new email from the Google apps sync team That shows up an outlook. Also, you can hit close on this and it just runs down here in the tray and It will spin but all of my emails are showing up. Here's the emails. I got for different notices My calendars here It also does my shared calendars. It takes a little bit. It's gonna those all populate too, but that's it That's all you have to do to set this up. Yep. Here's all this all my contacts Which I'm not gonna click on it's got a lot of personal information in there There's people's phone numbers and stuff, but it does it syncs all of my contacts in there if I had tasks I don't use the task thing in Google. It will sync all those two now. This can be loaded as many times There's no restriction on it. They just have to have the Google apps for business. They have to be able to log in To their Gmail account business one so they have to be logged in that and then they just have to load the app There's they can load this on every computer that they have outlook on so they can have it at home Have it at work and it's an easy way to set up and you've seen how quick it is You're just a few clicks and done. I'm not an outlook user So I'm gonna go ahead and purge all this I feel dirty that I connected my own account to outlook, but you get the concept that that easy to set it up This is how we manage for clients. It's regular outlook. There's nothing special about it. It does do and I will show you this So it does create its own special settings that you don't have to do anything with called Google app settings You can still add other accounts in here, but it does not do an IMAP. It does not do a pop It its own Google apps setting So it's part of what the tool itself installs each time and like I said the initial download takes a while Oh, it does have a couple other options for Calendars to sync when it's done syncing if they have several company calendars all then will show up. So that's how you sync multiple calendars It does have a mailbox size limit So if you don't want it to download everything and by default it does not You can set different size limits or you can turn off the size limit and you say everything in their account Completely should go on to here and it's you know one gig two gig four gig or unlimited I don't recommend the unlimited unless they have a decent connection and plenty of room on our hard drive Of course, it varies with how much email they have I have a few hundred thousand emails and you know syncing that much in outlook will definitely cause problems But that's all there is to it for setting this up. There's you know, it's super simple nothing to it Also, it's kind of nice because the tool if you insult Let's say you have a computer on our domain as you switch back and forth between users You only have to install it once as admin and each user just runs the tool and boom It it synchronizes that user so it can be set up for multiple users on a domain computer and there's really nothing to it It's a really easy tool to use highly recommend it Like I said, it does the migration if it was a if it was an existing outlook And it does complete setup for new users. That's it That's the Google App sync tool not a lot to it But I wanted to do the videos so I can send us to people who say the tool doesn't exist They're just unaware of it and show them how easy to use. Thanks