 I think we've distributed the award to all of you by email, and tonight we're going to Gloria passed out some of the items that we will be acting on. So I wanted to first of all ask, are there minutes? There are no minutes, right? No, there are no minutes. Okay. The minutes have been reviewed by the chairman and vice chairman and then posted after the last meeting. The second issue is to review the articles in the warrant and just to make sure that we have everybody's agreement on what we're actually going to review. So Article 1 is an important committee that's to moderate that we don't really need to worry about that. Article 2 Capital Budget School Module Classrooms, that's a finance article. Anyone have any problems with that? Article 3 is the Capital Budget Thompson School Expansion, that's also a finance article. So it's appropriate that we look at. Articles 4 and 5 are also financial articles. They are not going to be presented by the finance committee, they're presented by the community, presented to town meeting by the community preservation committee, which by state law presents its articles directly to town meeting. And nonetheless, they're financial articles and if you say demon, we'll review it and support it. Article 6 is a bylaw amendment vacant storefront, maintenance registry. I don't think that's finance article. And then Article 7 is acceptance of legislation, use of parking meter revenue without appropriation. So this is sort of a mixed bag. It's acceptance of legislation, so it's actually an article of the Board of Selectment that will be before town meeting. However, it does transfer money on a steady permanent basis from the general fund to the town manager for the use of acquiring and installing parking meters without having to go to town meeting to appropriate funds. So I don't know what your thoughts about that article. My sense is that the town meeting will probably want to know what we think about that article. Yes. Article 8, acceptance of local speed limits. I don't think that's the same thing with Article 9. Article 10 is a zoning bylaw and Article 11 is also a zoning bylaw. So that leaves just a few articles, the school budget articles, the CPA articles and Article 7. So if we work expeditiously, we probably can get out early and not have to go back next week. That's by the second day. That's by the second day. Five or five. Okay. So on the agenda that I sent out, I asked that the CPA committee do a short presentation on articles 4 and 5. And then at 8 o'clock the town manager will bring up article 7 and the following that the superintendent schools will be here and the town manager and superintendent will review the capital articles. So I see CPA is Eric. There you are. Eric. Yes. Would you like to tell us about these articles? If you stand over here, I think the cameraman will be appreciative of that. That's good. And if our chair's voice arrives, he'll just do a sloppin' and pretend like nothing happened. So hi, Eric Helmut, the vice chair of the CPA community. So the two articles before you regarding CPA appropriations stem from applications that were actually received and vetted during the previous main application cycle. And we didn't forward these to annual town meeting at the time because of their somewhat special nature. The committee was and is very supportive of the substance and the goals of these and very much believes that there is a solid public purpose and public interest in them. However, this being new to the town and these entities being private entities rather than town entities on the advice of town council and special town council that we've retained for CPA matters. We decided to put it off for a few months to give us time to draw up the somewhat more complex agreements that are necessary to ensure the public purpose of these grants. And to do some legal research and homework about the deed restrictions. So both of these properties in the description of the work is right in front of you. So I won't go into that. Representatives from both entities are here to answer any questions you may have about the work. But both of these properties are owned by private nonprofits. And the public interest in this, of course, is that both the recent Russell House and the old Schwann Mill are precious historic resources that are integral to the character of Arlington, which is really a bull's eye for what that portion of the CPA law is about. It's for preserving such resources. So with that in mind, we just had to do our due diligence and make sure that there is a public purpose because under Massachusetts law, specifically the anti-aid amendment in order for a municipal entity to commit public funds to a private entity, you have to make sure that the public's interest is foremost and is served. Part of that purpose can be public access. And in both of these cases, the Jason Russell House and the old Schwann Mill, there's ample public access. Tours that are held regularly for free and by schoolchildren and all that. And another important aspect of public access is the acquisition of a deed restriction, a property restriction for historic purposes that ensures the perpetual use of that property. And the reason that that's key to the public interest is that that really locks down what the private associations can do with that and ensures that the public interest in historic preservation is perpetual. Hello. Hi. Are you done yet? No. I'm sorry, I didn't think I was late. We've got a little fight. Talk it. Okay. Oh, yes. Not a good team, so we don't have to bring, right? Don't say that. Don't worry. All right. So where are we now? So I explained why we delayed these and what do the folks here are. They want to discuss the specifics and they don't have to, but they can. And the whole public purpose thing and the deed restrictions. And I did not get to what Tom Council told me today about the, Okay. Do you want to say that? Am I as well? Yes, since I did. So we have, Tom Council has reviewed the historic preservation restrictions that have been proposed for both properties and a draft of the grant agreements that these grants would operate under. And it tells me this afternoon that we have agreement, mutual agreement in principle on the key aspects of these. There are a few details to be worked out still, but he is confident that we're going to go in this as is the special town council for CPA routine by this committee. Right. What we did this summer was hire an outside council who is a historic preservation lawyer, a man named Kevin bot. He's from Anderson Prager. Luckily, the town council's office already had an agreement with him because he's done other work for the town. We found him through the Lexington CPC. They had just had work done at the Monroe Tavern. So he'd been helping the town of Lexington with the same sort of grant agreements and legal requirements. So he was adept at it. Now he's given us sort of a boilerplate, which is very helpful for us and for Doug. So the reason that this is an unusual request is that these are not town owned properties. And for the most part, historic resources are not owned by the towns and cities in the Commonwealth. We are lucky because we do actually own quite a few. We own the Woodenware Robbins house, which brings in a lot of revenue to the town. And we are lucky to have the Jason Russell house. It's probably one of the most important American revolutionary buildings in the country to have it in Arlington is terribly important. The Old Schwab Mill also is an important part of history. And the oldest continuous mill in this part of the world. And it is an ongoing mill where people, they still are making the frames. And if you haven't been there, you really should go visit. But it's both entities are incredibly important to the tourism efforts of town and bringing money back to the town. So we thought that their requests are very respectful, small, and ones that I think that we would like to see town meeting approved. Any questions? So I understand just from what you said, my first password is that we've already voted and approved the sum of money for the two respective projects. Is that right? No, we have not. Why does it say voted? Well, that's just because it's a draft. It's a draft. All right. This doesn't come out before our committee before the first time. No, it hasn't. It's come out. The voted is our committee vote. And then we have to go to the finance committee, the board of select one, and the capital planning committee. Those other two entities have voted to support it. And we're hoping you will as well. Let me clarify one thing. So Bill is right. This is a draft of the finance committee that would present the town meeting if we support these. And we just wrote up the article so that you would see what it would look like in a town meeting. It doesn't mean that you can't edit them across the mountain, down or whatever. Charlie, could I just, just to, there's a further point of clarification on the votes. I understand the confusion. By law, and this is a little unusual, that the CPA committee has to actually put forth the main motion on CPA articles. So what you see there in voted was actually our vote on the main motion. So what we're asking, so that doesn't represent a proposed FINCOM vote. What we're asking tonight is for your questions, your consultation. And we hope a vote of support. Thank you, Aaron. I have a little wording concern. The Jason Russell House wording doesn't include Jason Russell House. And as I read it, it sounds like the Historical Society could use the money for anything they wanted. Right here? Oh, in the vote? Yeah. I think you should just put the address in for both. Yeah, that's fine. That's fine. Yeah. Jason Russell House is fine. That's just not the motion. That's fine. Thank you. Yeah. That's why we have this one. And Charlie, I assume that what will actually end up in our report is the same kind of thing we had in class. We just have to support the motion of the, we'll say in the comment that this is a vote of the Community Preservation Committee. And this is, we support or don't support their recommendations. Any other questions? Steve. So when town meeting approved the OCOC CPA budget in the spring, and it was a $94,000 reserve on time. So it's this article, just so I can, we can also learn this. Is this $55,000 coming out of the $94,000, or is it coming out of this year's budget? The $94,000. Okay. Thank you. No, is that true? Yeah. Well Charlie, don't worry that I thought that one. My understanding is it comes out of the, it comes out of the $1.5 million. Right? No Charlie, what I was saying, just, and it probably, we didn't sort of have an insight into this. When we did the budget for the FY, when we did the appropriate for the CPA at town meeting, we had a budget of $1.5 million that was a $94,000 reserve fund that wasn't designated to any. But that's right, but that's money they spend, for example, on the wire. No, no, that's true. And we actually would like to spend it out of the $94,000 from last year because we'd like them to be able to begin their work soon. So if we were to put it in the 2018 budget, they couldn't do the work until July 1st. Yeah, there was a bunch of reserve for FY 2017 CPA funds that, town meeting reserved for, for its future appropriation. But that was out of last year's money. So the current fiscal year's money. Okay. So just, once I've done this, you just repeat again, are these two sums, have been or have not been appropriated by town meeting? They have not been appropriated by town meeting. If they are appropriated by town meeting, we will ask the comptroller to take them out of the $94,000 historic preservation reserve. Okay. Well, is the 2017 budget a reserve fund? Yeah. So Charlie, what I was just starting to clarify, what I was asking and looking at it right now is, when we approve the appropriation, how many last year? 700,000 was specific open space recreation projects identified. Right. 300,000 was identified historic. 400,000 was identified affordable housing. 80,000 was the administrative reserve. And then they had a bucket that was called project reserve for 94,000. That was money that they just weren't going to put, like, made into a reserve fund and come back in the future year. Dispended. That's what they said. So I was just, but my question to them was sort of, is it coming out of that 94 or is it coming out of the following year? It's coming out of the 94. The purpose of that was actually to enable specifically what we're asking Tommy to do, which is to fund a project out of FY 2017 CPA resources. Do, does your committee have some means of closing the loop on these projects? In other words, is there some way in which when the project is complete, it can be reviewed by rule? In particular, could you then use those results to come to town meeting and talk about, you know, this was really done well, blah, blah, blah. Or maybe this didn't work so well. We have to change things. Absolutely, John. And I think that we, in our first year, found that we learned a tremendous amount. And then we designated a project around learning more and more. I met this afternoon this evening with Jim Feeney, who is the assistant town manager. He's going to be assisting us with that closing of the loop. And I'm really grateful to have him on board because he's, you know, for instance, last year we voted to do the Woodamore carriage house, which is under the auspices of the Health and Human Services Department. They have a lot to do. They don't really need to be overseeing construction. They will be because it's in their name. But Jim Feeney is going to be the person that really keeps up with the billing, keeps up with the inspection of what's going on. He's the person that's making sure that the procurement for the town is being done correctly. And I just can't tell you how grateful I am that we have him as part of this effort because I think there are a lot of things that we can learn. And he was saying tonight, there's a new project that's coming in that's very similar to the Spy Pond project that's on meeting approved last spring. And he thinks there's some overlap. And he wants to see if we can do lessons learned from the Spy Pond one so that we don't have to redo it for the Great Meadows master plan that's coming in. So that's exactly what we're going to try to do. That's good. Thank you. A question on the deed restriction. Is there a duration to that or is that? It depends on, it's supposed to be in perpetuity. If it's held by the Mass Historical Commission it is. And I believe it is for the town. And they've got, that's one of the things that we're working out. We want it to be like an affordable housing. You know, easement that gets filed with any new affordable housing. We're hoping that that's the case that it's in perpetuity. One question. Have you had any reimbursement from the state that match fund was? We will in November. I think the first week of November. And luckily, I don't know why, but that Governor Baker, who actually adopted the CPA when he was a selector, put an extra $10 million into the fund. So we should get more than we expected, but we don't know quite yet. Any other questions? I have one. This may be related to the activities of Jim Feeney, but is there a process to actually audit these projects as they're going along to make sure that the money is being spent? Consider a project of $35,000. It actually might get done for $25,000 and somebody might walk away with the other $10,000. I'm just wondering. There are probably these scallywags behind it. Nothing personal. Any radical questions? We do have grant agreements and we will be watching. They are honorable people, both the boards for both of these two places are very honorable people, but we're going to watch them. And Jim will do that. Also, the Comptroller, he's being very, very careful, which is a very good thing because he reaches new, this is new for us and new for him. And so he's got a lot of procedures in place. The Community Preservation Committee will be approving all the bills that come in, but Jim will be bringing the bills to us with Amy. And so we will really have an idea of what's going on. And it's a small town. We go by the area quite a bit and we'll be watching. Measure the number of bank hands? Yes. And there's a requirement for document. The grant agreement is a requirement that expenses be documented and backed up. We don't allow our grantees to just say, well, please give us a check for extra money. Jim and I talked tonight about was there a way we could get a quarterly report? Or something for the entities? I mean, we're lucky we have the Park and Recreation Commissioner. We have a Housing Commissioner. We have a Conservation Commissioner. And we have the Redevelopment Board and Historic Commission. And they can report on their projects. But I think for those projects that we can't get reports from, we'll ask Jim to make sure that we get written reports quarterly. Great. Other questions? Okay. Well, thank you very much. I appreciate you taking the time to come out tonight. I hope I didn't talk to anyone. Perfect. We're out of time. So the next is the town manager, who might be a little too late tonight. But the deputy town manager is here. I'm trying to think of a second answer. We need one out of eight. But we are seven months away. Thank you. We want to vote. Yeah, we have seven minutes. So let's, first of all, is there any discussion on Article 4? Comments? Four. Four. Four. We have a couple of minutes just so that's our efficient staffer. But now we can get home earlier if we use the time appropriately. So the first is the Jason Russell lines. So any comments or questions? So I've entertained a motion by someone to ask the finance committee to support the Community Preservation Committee on Article 4. Who is recommended? Provided they put in the address. Yeah, provided they put in the second. Second. Second. All in favor? Opposed? Hearing no objections. Yes. So Article 5, the appropriation for the old Charmville $1,000. Again, assuming that the address is appropriately inserted into the vote. Yeah. Any discussion? I will say that they certainly put in a lot of effort into creating this document that they put together for their application. I admit that I have not read the whole thing. Actually, yes. Brian Verrigan, I went to the CPA review committee last year and I first provided that. So second. Second. All in favor of supporting the CPA Committee on Article 5? Aye. Opposed? Hearing no objections. Thank you. Thank you. So, very timely. Thank you for your follow-up. Thank you very much. Good luck to all of you. Thanks for coming. Thank you for coming. Thank you. Anyone else appreciate it? Thank you. So, Adam, we just finished the CPA articles. And I think Kathy's body said that she was going to be coming tonight. So I trust that you will be in part of the 70's. Excuse me. Which is part of your article. The committee decided that 4, 5, 7, and the two of the CPA articles will be in part of your article. So I'm going to jump right in. Thank you. Sorry, I just arrived. I had a Chamber of Commerce at their annual dinner tonight with their citizen of the year award. So I'm going to show my face here. And then try to get there right on cue. So Article 7 is the article itself, the action that we're asking the town meeting, is acceptance of state law. So I don't believe there's an actual recommended vote needed by the finance committee. I don't know if it was with money or town funds. I definitely felt and I know the chairman felt that it was appropriate for me to discuss it tonight. So in short, earlier this summer, the Municipal Modernization Act was passed that literally had hundreds of mostly small changes to the way statute treats things, the way we need to do things with local government. So on a go forward basis, there's probably going to be a number of things that we're slacking in the finance committee and town meeting are asked to take a look at as we go through all of them and decide whether or not we want to take advantage of some of those updates. This particular update dealt with how communities can acquire and install parking meters and how they can pay for them. The prior state law said that a city or town could acquire and install parking meters without appropriation and then pay for those that acquisition and installation over the period of five years. It simply said that a town could do it. The new law says that any town that accepts this section of statute can acquire and install parking meters and for a period of five years pay for that acquisition and installation out of the revenue collected. So we entered into the agreement to install the parking meters, which are actually installed literally this week. Maybe some of you have seen the holes going into the ground and all in the center. Before the Municipal Modernization Act passed, but since it passed and it changed the need to have local acceptance, talking about it with Sandy, the Comptroller, Town Council, we felt like it would be appropriate to move this forward. So not that we would necessarily legally fall out of compliance, but we want to stay in compliance with the current reading of the law. So just to sort of walk through the function of it, I put together just a quick chart in the document that I passed around. The top box are just two estimates of what we think in terms of a range of what we might be able to collect from the meters that are being installed. We're installing 225 meters. They're going to be metered for 12 hours a day. Hourly rate is one, and then we use two occupancy rates. These were recommended as a range by the parking meter company that we ended up buying the meters from. So you can see on the high end, if we achieve 85% occupancy rate, the estimated annual revenue of just over 700,000, 50% occupancy revenue of 421,000. Most likely, as with most ranges, it'll probably be somewhere in between those two figures, but that gives you a sense of type of revenue that we're talking about being collected by the meters. So below that, you can see the second box, projected annual meter and parking management costs. I have it broken up into several categories. The only category that I'm talking about spending without appropriation is the first line, the equipment lease. That's the annual amount over five years that we owe for the acquisition and installation of the meters. So what we'd be saying is, without any town meeting appropriation, we collect the revenue, put it into a fund, the controller will segregate it into a fund, and it pays those annual, they actually are quarterly, but they add up to that annual figure, lease payments to the company. Everything else there would need to be appropriated. I don't think the law allows for those other expenses to be spent without appropriation, but I wanted to paint a picture of what, both in that second and that third box, the total costs we can see through this parking management plan, because the statute also says that you should not be setting your fees higher than the cost of acquiring, installing, operating, managing, enforcing, and other parking and traffic related activities. So that's what we have laid out here. The only thing I'll mention is, in the second box, starting with administrative salaries, administrative expenses, and enforcement salaries, those are the actual budgeted figures from the FY17 budget for parking, so those are already budgeted amounts. I think that covers it. So, basically, again, what we're doing is asking for acceptance of the statute that will allow us to do this so that we, we're likely better to put it, stay in compliance with the action that we already set. Thank you, Adam. Questions? Peter. So, I don't quite understand where this would go with your budget. So, everything other than the equipment lease would be budgeted just like any departmental operating budget. What we're saying is for the equipment lease, it will be segregated into a special fund and then directly pay the equipment lease. What I would probably do in terms of reporting in the town meeting process is maybe report it in either an appendix or ask that the finance committee as an appendix to the finance committee report maybe something like a revolving fund so that there is some reporting on what's going on out of the fund. My question was, I didn't ask it very well. Other mail equipment lease, where will the other costs be grouped into one line item? No, we'd probably break it out with a little more detail than what the parking budget currently has. I think the parking budget just has salaries, longevity over time, and then printing and other expenses. I think we'd break it out a little more in detail in the parking budget next year. After five years, will we own the meters? We will. And will there be equipment maintenance included for the five years in this $51,997? Yeah, they will service the meters. We have to pay for the parts, but they will service the meters. And then after the five years, there'll be presumably some new budget for replacement or whatever. Just a question on the line. I'm a credit card processing. I think the meters will accept credit cards. Will there be a fee on top of the ticket to offset this expense? In other words, to the user, if you decide to use a credit card, will there be a premium for the use of that? We're just charging one amount, and the town will pay the fee. There's actually two parts of the credit card processing. The meter itself charges a 12-cent meter company for processing it, and our own credit card processor charges us a 13-cent, so basically a quarter for every credit card processing. And in the future, it may not be enough to justify it out, but in Boston, for example, they have a parking app that you can pay your meter with a credit card. Will that technology be available? It is compatible with that, yes. The company is called IPS. They have their own app, and they're compatible with other apps, so we've taken a look at a few of them. We're not ready to roll it out yet, but it absolutely is ready to do that. I was curious, in some other towns with the half of the parking meters, if you use your credit card, then it's a minimum amount you're paying, so you can't do it hourly if you use a credit card. Are you going to be able to do that here? Because in other towns, if you use the credit card, then you're paying a minimum of two to four hours, as opposed to just hour by hour. I think we agreed on a one hour minimum for the credit card, but nothing more than that. I think that's what we agreed on. You say the people who install these act on the service, so we don't count they're not going to hire anybody to service you? At least the first five years. What are we going to pick up the money and count it? Right now, we have the ranks. They pick up the multispace meters. We're going to continue to work with them for the single space meters. Quite frankly, we're not totally positive or confident that they will be able to handle it in the manner which we want them to. So if that doesn't work out, we'll look at whether or not we want to look at another firm or consider hiring somebody to collect them. They will do it. Okay. Do you happen to know how the costs of paying someone to empty the meters for the coins compared to the costs of the credit card isn't actually cheaper for the town if they use the credit card or is it a comparable cost? That's a good question. You know, I actually don't know that I can intelligently answer that. John? Is there some... I presume these things are all computerized and probably on the web as well. Each meter on the web. Can you get a... It is connected, yes. So do you get a report of how much revenue you've taken in? So you close the loop on ranks as well. Exactly. Every transaction. Just to throw something out. I happen to observe in Washington, I think also in Arlington when they go around to take the coins from the meter it's almost... It's very automated. In other words, if the device goes in the meter gets empty and then closes and then a little flap goes back to the meter and it appears that it's really a device that precludes kind of the chargers. It's true. It's very secure. I think that's general insurance. Basically in the multispace meters it's like a box you pull out and you put an empty box in and in smaller ones it's a smaller little unit that comes out and you can put an empty one in. I think, you know, whether it be parking collections or bus fares or whatever it might be, people always say you built a better mousetrap in the past where you just open something in coins. I think it is more for us. Other questions? I have one. Is the rate variable are you going to be able to... Friday night in high demand if you raise it? The answer is yes, the technology would less. I don't think we're ready to take that policy step but the technology... If the board is like my board tomorrow it can be programed to do it. The apps that you're referring to can they alert somebody up there to be meters... My understanding is they would alert you if you're running out and then allow you to feed the meter from your apps so you wouldn't have to go back up to the board. So it's quite possible to get pretty high utilization So what are the 12 hours that they'll be... 8 to 8. What's the I see the budget amount enforcement time has been increased because... What time does enforcement end? So because the meters and the multispace meters and the lots have gone to 8 o'clock, they used to be 6 we now do have coverage. I think we'll take a couple months to see how enforcement goes with the three offices we have and if we need to add further staffing... I think if we need to add further staffing there's plenty of revenue to justify to achieve the parking management goal. Which are hours going to be? Yeah, hours. When are the meters going to be on? 8 to 8, Monday through Saturday nothing uncertain. So what you said Adam was that everything except the equipment is already in the budget. So this is a pretty important set Yep. Other questions? Alright, great. So moving on to the next subject is the articles human three. Dr. Modi is here. We have the actual wording that's going to be true of the articles of the motion for article 7. I don't have it on me but that's select as what is we recommend on being adopt X, Y, Z section it's a very, it's like a one sentence. How to say anything? Why don't you come over here? So article 2 is funding for the yeah, cast those around please. Article 2 is funding for the modules at Odyssey and article 3 is funding for the expansion of the Thompson School. So Let's go over it by the way. I send this recommendation to probably recently for the capital plan but also more formally last night to the school movement in a moment. As you know, there's been a lot of discussion over the last few years about the overcrowding of Odyssey and the need for modular classrooms. It is true that Odyssey remains overcrowded over capacity and it is true that there are a lot of pressures on the building for sure. But as you know from the work that we did last year as a community we're moving forward with relieving that situation by having a 6th grade school at the gifts which we are currently working on the design for. So this year we had an increase in students of close to 80 in fact and one of the things that the school committee voted was to have a half cluster which is two classrooms. A cluster for those of you not sure what that means is there are looping of classrooms for math, science, social science, history and English and they form a small community within school. A half cluster you have two people teaching two subjects and therefore have to be certified in both subjects. Each of the grades have half clusters so we have 3.5 clusters at each level. But in order to do that required quite a bit of disruption to the school over the summer we had to find two classrooms at work we had to convert one of them to a science room it had a domino effect to the whole building and leading up to what my recommendation is. They understand it. So there was a lot that was done in order to accommodate these additional students in the building. We're looking at one more year of this before we move to the 6th grade of gifts and we were much thought about we talked about it over the summer and we really were able to look at it more closely and see how it was working when school started. The recommendation is not to add any modulars at Audison next year. There was a number of reasons which I've outlined in this recommendation but there's quite an investment of time, energy, money into reconfiguring the school that would work this year. A lot went into putting in a schedule which is a very challenging thing and those schedules are the most challenging. We're going to have an increase in students next year. It's going to be in the neighborhood of about 40 students dispersed across the three grades because essentially we're picking up the 40 because the 8th grade which is in the 300s is moving to the high school and all the other grades are going to be in the 400s. So we have it it's working, it doesn't mean that it's not tight, it is particularly where we see that the feeling is in the corridors when students change classes the cafeteria and just the time it takes from somebody from the 6th grade to move down to the music room so it's just because the student of our students adding a modulator to is not going to appreciably in fact it's not going to do anything for the poor problems of the school and it would have the effect of first of all taking up a lot of space in the parking lot which is a huge problem up there parking. We have a major issue that we don't have enough parking for all staff but more importantly it's very expensive, it's very disruptive adding modules which we've gone through in this district takes a lot of time of our facilities department of our custodians, of our administrators teachers, it's just time consuming and the feeling of administration that Addison was at the time devoted to incorporating a modulator, changing the schedule rearranging things again would be best served toward planning for the move to Gibbs which is going to take a while as well as planning for how Addison itself is going to be reconstructed reconfigured I should say when the sixth grade moves so the staff is aware of this and there's joint strong recommendation from all the entire administration over there after looking at all the different factors so that's a good news in terms of money that we would have to raise for but it's not the expense of it was just one of the factors involved, it wasn't the entire factor but as I said to Mr. Foskett that when we go to reconfigure any Addison the following you're probably going to need some funds to do some work there so that it's we can there's a little bit that is made a little bit nicer especially since we're going to have a very nice school for the sixth grade so that's the essentials of it I know you've heard we've needed eight modules ten modules and that would be true that would be absolutely true if we did not have the sixth grade going to Gibbs we are bursting at the seams there we could handle this one more year beyond next year it's not possible it's just too many kids in that building we keep incrementally growing so I applaud the administration and the teachers who are standing this and we'll make it work thank you Dr. so that's you're recommending that you're not going to go forward with that request so our vote would just be no action so to avoid debating no action or let's move on to shall I add a question once the sixth grade moves out of the junior high school does that relieve the congestion and so forth up there significantly I wish they'd all come over and watch the change in classes especially as the sixth graders try to make their way across the school down to a gym or down through a music room I think that's where they feel the most when I say reconfigure right now those are familiar with middle school seventh and eighth grade are in the same way ones on one floor on the other but their half clusters are not there they're in different parts of the building so I think some thoughts going to need to go into how do we want the seventh grade to be together in the eighth grade and where do we want to put some of the world language classes from where they are so there's a lot of thought that needs to go into that as well and there's going to be a lot of moving that's going to go on there so the more we can have a year where teachers don't have to do another shifting around the better because they are going to be shifting the following year and I have a question about elementary I'll wait till I go three in a bit what's the current enrollment of eighth grade students at the US I'm just trying to get a handle on what's coming in versus what's leaving 375 375 375 are leaving roughly 435 maybe it's 94% are coming in 84% 84 students but the next year we'll be same on the right Steve if we had nobody right now we have let's say 1,211 students in the school assuming attrition between fifth and sixth grade they're expecting 1,250 students under a pocalyptic scenario where literally nobody left would have 1,300 kids living there so we could say we're expecting 1,250 Armageddon will be 1,300 at the risk of evading a no action article any other question I'm just worried that because Paul's going to have me watch the game okay thank you so the next article is article 4 which is the expansion of Thompson School the committee that this is an article which this is a subject expense that was voted by the citizen of the town to be excluded from limitations of proposition to have in the death exclusion referendum last spring so did that comment out of the most garbage I don't know if you talk about the need being met not surprising last night we really summarized it very succinctly last year the school lower task force wanted to defer a final recommendation on Thompson addition to see what would happen with enrollment this year with the expectation that if we met the expected enrollment growth or exceeded it then I would be an indication because the previous year there had been fewer students than expected well I think the number expected this year was 448 and we have 465 as of today we continue to enroll students so we have definitely exceeded that the number that was expected so last night the school room and task force unanimously voted to amend that we go forward with the addition in terms of my recommendation about this I was looking at the we have a new set of numbers from Dr. McKibbin who did our forecasting last year we asked him to do an early forecast based on our August 11th numbers in anticipation of needing to bring into the school enrollment task force which he did and what we saw there was actually something a little bit closer to what his first forecast was because remember last December there was some moderation of it but when you look out over the next 10 years for Thompson you're going to see kindergarten that are in the 80's it doesn't really even so when you get into the 80's that is four classes you pretty much will have four classes actually to say the truth probably over 75 because you don't want to have kindergarten to be 25 so we know that we're going to have four kindergartens for the foreseeable future and as in right now the first grade the second grade all have four third, fourth and fifth three so as we progress each year we're going to be having another three going out four coming in and so each of the next three years we need done classrooms so if Thompson was built with 19 classrooms we need 24 and so the addition will provide five classrooms and then the sixth you can't build five really on a school the sixth one will actually satisfy another need of the building which is more core space for activities gym Thompson is no different but we overlap a lot of gym classes because we just don't have enough we don't have enough space for all the classes so that's the recommendation and I think Adam wants to talk to I don't want to talk about the cost does everybody have this spreadsheet so what I provided here I actually opened the bids for the Thompson construction yesterday and I've just given you two brief scenarios one is the low bidder that we received and the second is the second low bid the reason I've given you both is so the low bid is a company that we don't have any familiarity with and our OPM doesn't have any familiarity with so we want to let them make sure that there's nothing in their decam files that would give us concern or reason to not accept them the second low bid is a company called G&R that built the Thompson originally and is doing distracting projects so we have a great deal of familiarity with them and should we find a reason to kick out the low bid I could not see as going past the second low bid so you can see in the low scenario we're at just over $3.8 million in the higher scenario where we to go there we're just over $4 million so what I would be asking the finance committee to consider tonight is voting to approve an appropriation of $4 million which would certainly be enough to cover the costs expected in the low bid just short of what we would need in the second low bid but Superintendent and I Sandy spoke today and whether it be through some portion of school funding or potentially further conversations with the capital plan we think we'd be able to bring that $49,000 gap if it was necessary one other thing has the language the language so you'll notice that the very wise recommendation of Sandy once again the Municipal Modernization Act updated updated the ability of what a town can do when it receives a bond premium when it borrows formally those would be held into a separate account that would need to be either further appropriated or rolled into free cash the next year now if a premium is being received without any further approval it can actually reduce the cost that is being borrowed so we had this review by by inserting the last part of the language there we would have the ability to do that when we went out tomorrow if a bond premium is being offered by the bottom line could that somehow be used to cover the $4 million gap no I don't think so for two reasons one is because this is subject to debt exclusion the state requires you to if we didn't have this language in here now the state would require us to amortize the premium out over the term of the bond so that the amount of excluded debt that applies to people's tax bills the increment would come down a little bit to reflect that premium so it's the net that they have to pay so in other words you can't use that money for a different purpose you would have to reduce the taxpayers so by doing this instead what we're doing is just borrowing less than we otherwise would so that the net effect of the taxpayers would be the same does that make sense no okay yes I'd say in a different way we still couldn't spend more than was appropriated so even if we reduced a $4 million borrowing by let's say it was the premium was exactly $49,000 we still wouldn't be able to spend $49,000 over 4 million questions did I hear you correctly that this second lowest bid was the contractor I hope this could help your last chance well I think after this excellent presentation there are no further questions so thank you very much for taking the time to come out today thank you jelly I got a question for you how's the the stratum going with the the monitors up there the monitors it's going very well yeah they were teachers like them they're air conditioned they're a little more spacious than I think the teachers thought they would be that the other concern of course was what about all of the special about library lunch music and teacher work so we have multi-purpose the old cafeteria and it's quite it's divided so that we have a library and a little part of it and cafeteria teaches room up on the stage that's where music is so it's being every every inch of being utilized but it's going very well unfortunately there was some vandalism over the weekend but that's all been screwed up I was watching it there's so much people and I was cruising by a couple times I kept looking how the heck are they going to get this together they they worked very hard my hats off to the people who were managing the project and to DPW too because another issue came up was what about parking yeah and so DPW came in and put an asphalt parking lot which will then have to be taken up again after the project's over and new irrigation put in and build the store how's the how's the contractor doing the progress do you want to schedule in fact I think there might be a house schedule I know it's really happening they're doing well okay so going directly to article 7 the parking meter 7's parking meter congratulations any discussion on that I think is there a recommendation for a motion no matter what so a motion by Bill for a favorable action on the parking meter article supporting the action of the force weapon and it's been seconded all in favor I propose hearing no objections as best unanimously on article 3 which the superintendent has asked to have removed a motion no action is in order programs by article 2 all in favor I propose hearing no objection that's also passed article 3 for the supporting the motion presented by the town manager for four million dollars of debt authorization according to the wording that's presented in your draft report this is the drafters at the handle well I think it's the same thing it should be seconded moved and seconded any discussion all in favor I propose hearing no objections that's also passed thank you very much appreciate you coming out