 Thank you very much Jonathan. Good morning everybody. Good morning committee. Welcome to the next grants advisory committee 31st of July 2020. Again virtual meeting. We are being streamed so everyone can hear what we're saying. Thank you very much. So we're going to move on now. By the way, if there's any technical issues, I will suspend the meeting while the officers sort that out and then we'll come back again after. Thank you very much. Okay. Agenda item number one, apologies for absence. Aaron? I haven't received any apologies for absence for this meeting. Thank you very much. Officers, could the officers just cut in and tell everybody who's present please? My name is John London. I am the North Stoke Community Development Officer and I have been liaising with the applicants on this on this matter. Thank you very much. Claire? Hello, I'm Claire Gibbons. I'm North Stoke Community. I'm from Leeds and I'm substituting for J-Class on this occasion. Chair, I can barely hear Claire. She's very, very... She was, thank you. Okay. And Aaron? Good morning, Chair. My name is Aaron. I'm a Democratic Services Officer, clocking the meeting today. Thank you very much indeed. Okie dokie. And we've got another gentleman, Jonathan, who's controlling the meeting. We probably won't hear him. So it's okay. Thank you. Agenda item number three, I'd say two, sorry. Decorations of interest for members? None. None. Thank you very much. Item number three minutes of the previous meeting. So if we could just go through that members as we do normally and I'll just go through Bob Page and you just sing out if you have any alterations please. So that's page one and page two and I think that's it. Everything okay with everybody? May I sign those off as a correct record? Yeah. Thank you very much. Okay. Moving on into the main events so to speak. Item number four, community test funding applications. Jon, if you'll be kind enough to lead us through this, I'd be very grateful. Thank you very much. Thank you very much, Chair. So the first applications that we have are the deferrals from previous committee meetings and the first one is from Oversports Football Club for verty draining of the pitch. The club has been going for over 100 years, has over 30 members and they basically need to get the pitch drained with a process that alleviates waterlogging. When this came to the council, sorry to the to the committee last time, the questions were over who owns the land and if the parish council owns the land, why are they not paying for this process? We've done a bit of digging and it turns out that that is a simplified picture of the relationship. The land is owned by the parish council, however it's on a long term lease to a charity called the Over Community Centre Association which is a charity and the Over Community Centre Association would be a suitable body to apply for this funding. However they also work with the with the local sports club for the pitches so they decided in concert that the sports club should apply for things for the sports pitches. Oversports Club note that it's only because of local people making donations that the club is able to keep going and that they have repeatedly asked the parish council for funding and that those requests have not been successful. I took the liberty of just checking with NULC and I can confirm that there's no issues here. Parish councils have discretionary power to provide and contribute a wide range of recreational facilities in and outside of the council's area and the fact that it's owned by the council would not preclude them from granting, for example, section 137 funding. Thank you John. Members, shall I go around my screen? Shall I do ladies first? Which one is you ladies? Well I'm very sympathetic to this actually and it's been to us before. I can't understand where the parish council is coming from but I'm very sympathetic to an amateurs club which has been going for a long time which wants to drain the pitch. It's not a large sum of money but I don't know where we stand with the fact that the land is owned by the parish council. So you have to unmute soon. No, you're still muted soon. That's better. Surely if it would appear that although the land is owned by the parish council that this sports community charity has all the dealings with this piece of land and therefore the parish council do not feel in a way that it's their land and I believe they only charge a real peppercorn rent if anything and £300 for this sort of drainage is very very cheap compared to what we've done here in Twadesie I know and I would think that we should go along with it and agree this sum. Claire? I agree I have the same kind of reservations but equally is a small sum of money. It feels a little frustrating in some ways but it's obviously a good facility and a good club to have in the village that's used and has had long standing there so I've got mixed feelings but generally I feel because of this sort of slightly different relationship with the long term lease I'm slightly more positive but with some reservations. Peter? Yes Chow, I don't really have an issue, yes strictly speaking as with the parish council ownership it should fall to them but it seems to be a local community initiative with the football club so I don't have an issue. Well I think I'm probably in the same same thought process as the rest of the committee. It's irritating to be perfectly brought up and we do have a policy we're going to have to strengthen that policy because it is generally speaking that it would be the parish would fork out half of this or we expect them to fork out half which in this case would have been 150 quid so I am irritated by this but I absolutely concur with the rest of the committee. So shall we say with reluctance without the input of the parish council that we will grant the £300 on this occasion? Yes. I don't know about you guys but I quite like that mentioned actually we do have a set of rules over has money it's not a tiny tiny parish and for 150 quid it could fork out and support its community as we are doing for the whole of Southamn. Right I'll leave you to reword that John thanks. Thank you. Moving on then to the next one which is the global learning ideas exchange this also came up at the last meeting and they are asking for £637.68 for hook cards and accompanying design time educational resource. At the last meeting the committee expressed some probably well found confusion as to exactly what it is that the global learning exchange global learning ideas exchange is and what it hopes to do. I have asked them for a brief pre-see of what they are and how they aim to organise. I will be paraphrasing what they have given me as we do not have time to go through it but they are striving to play its part to make the world a more equitable sustainable and cohesive and to foster critical thinkers. There are several more points under that which I can go into if you would like me to. They have several goals the global goals are 17 goals under which around 170 global targets have been set by the UN in order to make the world a more sustainable and fair. Around 200 nations including the United Kingdom and leaders have signed up to meet these targets by 2030. I have a list of these goals if you would like me to go through them. Who are the GLIE? It is set up by the applicant and Tony I'm sorry I do not have his surname. He is a teacher and a school leader of 15 years and he has assembled a not yet made official committee. They are made up of a land owner and sustainability champion named Edward Darling a sustainable fashion designer and expert Natalia Pipska three local headteachers who are unnamed and and himself. The reason why they have decided to start with hook cards is that learners need to establish connections between their experiences and global issues in order to engage and develop their sense of a global outlook and the easiest and most effective way to facilitate the sharing and appreciation of opinions is to consulate conversation and debate which these cards will spark again. I have very heavily paraphrased so if you would like to go into further detail on any of those matters please ask so crack on. Why should South Cams be funding something that is global and what how do we under our guidance really determine that these hook cards are for South Cams people and where where is our ownership of this particular enterprise. I'm not really feeling that it could have come to this committee. I agree with Sue it's not clear from certainly the information that's been shared it doesn't mean it's not somewhere within and it sounds like they've provided a lot of information. We certainly haven't heard how how it relates to South Cams residents and young people and also actually how the hook cards will be used. I'm still not clear on what the how they're delivering them. If you see what I mean I haven't just haven't got enough of feel for it in a moment to feel that I could support it based on what we know. Thank you. Claire? Yeah I just feel sort of slightly uneasy about this. I have a question an information question for John. When were they established as a charity and do we have their charity status number? They have not established as a charity. They were established at the beginning of this year. They have I have been informed that they have recently received a bank account. So I must assume that they are a constituted group however that has not been made clear. Thanks Chair. I think it's just a question of a little bit of clarification. I think Councillor Ellington's questions are good questions and perhaps if John doesn't mind going back and just clarify a couple of those things and perhaps we can sign it off after that. But yeah I don't think we quite have enough information at the moment. Chair sorry it's just just to ensure I'm asking exactly the right questions. Would Councillor Ellington like to just repeat specifically the questions please? She'll try. What evidence do we have that this is a South Cams related project that it will affect South Cams residents and that it is based in South Cams? In other words why would South Cams support it really? Thank you very much Councillor. I have a couple John. They've here that they declared their charity when it turns out they possibly aren't because if you're a charity you would have a charity number I understand. So that would be a point of discussion. There are constituted groups apparently but we have had if I really write no confirmation of that no minutes no names of officers etc etc and with a charity you would need officers to be in sets and pieces. What were head of members feel? Do we want to defer this for this information or? I certainly would because you know just looking at our guidance it's very clear that if they don't have a written constitution then that wouldn't be something we should consider and I just I just it may be that it comes back with more information next time and we're all perfectly happy with it but at the moment I wouldn't be happy with it. I'm in agreement with that too. Claire, Sue, Peter are you at the same? Yes that's fine. OK John can we defer this then please? Thank you very much, we'll do so. Thank you very much indeed. Next up is a Bottisham swimming club and hold on I just need to take back to my notes. Bottisham swimming club is leading this grant proposal for some swimming lane ropes at Imbington Village College and Bottisham Village College. Effectively the Bottisham swimming club, the Cambridge Triathlon Club and the Imbington Masters are three organisations involved in swimming both inside and outside of Southcams district area. They are jointly working to replace their ropes and Bottisham swimming club is leading on the proposal for Imbington Village College and Bottisham Village College. The schools have not been approached for funding of the ropes which was a question from the council last time. The current arrangement is that the schools store the lane ropes at no cost to the club whilst the club look after the ropes themselves including repairs and replacement. The ropes at Imbington Village College are currently owned by Cambridge Triathlon Club and used by all three clubs. The current Bottisham Village College Lane ropes are owned by Bottisham swimming club and used by Bottisham swimming club and the Cambridge Triathlon Club and as a note I have that the Imbington Masters don't swim at Bottisham. They're basically trying to raise funds to replace all of the ropes across these areas that need replacing all at once and whilst they are aware that some of these swimming areas are outside of Southcams they are happy to ring fence funds such that it would only go towards pools within the Southcams area however they do note that residents in Southcams swim across all of these sites. Oh sorry I apologize that was the the additional information. I forgot to give the specific information which is that the total project is £5,500 and they are requesting £1,000. The obvious question then is have they got the rest of the four and a half grand they need? I have not, I will check within the more detailed notes that I have please give me a moment. Thanks. Members any other questions? I've taken that one from someone, apologies. Yes please. I think we had a specific question about whether the ropes are actually used by the school swimmers themselves as well I think that was our specific question from what John said it sounds like they're not because it says they're stored at their cost it should suggest that they are. Is that a correct understanding from from to others? Correct understanding. From the information given it sounds as if the school may use them but the school would be an occasional user they would not be a primary user of the ropes. So the three clubs that were mentioned were mentioned as primary users of the ropes and the school name was noticeable in absence in that list if that makes sense. Thank you. Can I just add in there that in terms of South Cums users of course this swimming pool is very local to the Wilbrahams so it's very local to my ward and I know that residents of South Cums do use that pool. Right then are we, I'll tell you what there is some really strange things happening with this video feed you're all going around in circles and on near the moment there's I'm not on I've been blocked completely right and Claire was just a small picture just now now you're a bit now they're all bigger everyone's taking a turn at the big picture that's it so right I suspect this this may end in tears if it's the way it's going at the moment so um what do we feel about the bottle should one gang do we think that's okay I don't have any problems with it myself. No I mean I think that the fact chair that they've we assume they'll raise you know the four thousand five hundred and that being about that being the case and with the health and well-being and for children it sounds worthwhile. Yeah thank you. I can see lots of nodding okay should we take that as a affirmative then John please. I'm very sorry you cut out there chair could we just take that as an affirmative approval please. So noted thank you and before you go to the next one John I'm just I'll do it I must apologise the first item on the new applications Melbourne Amateur Mathematics Society I missed that completely must have had me morning eyes on um I'm part of the crew for that so I must declare that um an interest. Would you like me to chair that item chair? If you wouldn't mind please Claire thank you Apologies for that. Sorry just sorry to clarify that no apologies uh you said you were a member of the crew did you? Yeah I'm I'm I'm a crew for it. Ah thank you. Stage hand um are we going to do the Willingham Bowls Club? Yes please. Yeah uh although the the point is Mute uh Mute I was asked what the other funding was and I can confirm there is a list with uh which I can go into if required with um things such as bags of help Tesco scheme and other places that they have received funding from. Lovely thank you. Thank you very much chair uh Willingham Bowls Club uh a a uh request for £1,000 towards £2,000 capital expense to purchase a used refurbished lawn mower um sorry sorry sorry chair. No just okay thank you um uh Willingham Bowls Club started in 1935 25 members adults pay a subscription villages that benefit are Willingham Over and Swavesy uh and the uh they are hoping uh that uh effectively they need they need the lawn mower to cut the ground and on that ground they have run multiple uh events in support of the local community such as events with the local primary school for children and Willingham surgery for um patients suffering from a range of medical issues. The question uh previously was is the land owned by the Parish Council uh from from the last meeting um and I uh when I contacted the contact for the Willingham Bowls Club I received the unfortunate news that he had just uh come out of a serious operation in hospital uh he was going to hopefully get information to me in time for this meeting unfortunately uh he has not been able to come back with an answer in that time. I took the liberty of checking on the Willingham Parish Council website and in the notes of my predecessor and I can confirm that the Parish Council website indicates the land is owned by the Parish Council uh and that uh Willingham Parish Council have given the Bowls Club the land for a Bowls Green free of charge since 1937. Unfortunately I have no further information on this matter. Thank you John. Members, who's there Claire? Yeah so um remind me um if I'm getting this wrong um wasn't the issue that we didn't want we wanted to um make sure that whatever lawnmower was acquired uh was energy efficient and fitted with our zero carbon targets so um we wondered why they wanted to purchase a used refurbished lawnmower whether it was diesel driven or oil driven or whatever um and I'm not sure whether those questions have been answered. I might be remembering correctly members of the um chair if I can comment Claire is right yes and no what we said was that we couldn't retrospectively introduce um those guidelines or rules um so for the next uh my understanding was the next funding round we would publish those guidelines okay and therefore this would qualify. Okay thank you thank you and I seem to remember that somebody was saying that it is extremely difficult to find a suitable lawnmower for cutting Bowls Greens that is energy efficient they they just don't make them um at the moment so we may have a problem if we do change the rules. I think um we we've agreed lawnmowers in the past for a number of other places and that we need to be consistent. I'm not against uh agreeing this I just wanted to be uh reminded of what we agreed last time so thank you to Peter um yeah I'm not against this at all. Okay uh Claire Delta you're on mute Claire sorry. Apologies if my memory serves me correctly and it may not um I thought our concerns with this were around the um who owned the land as John dug out that that's why we deferred it and it's confirmed that it is land owned by the parish council so I guess we just need to be consistent in the way that we deal with this compared with how we dealt with previous applications for lawnmowers for land owned by a parish council. Yeah but they've also said that they've given the land albeit not on the land registry as being given to the Bowls Club but they have given the land so they don't pay a lease so yeah I think that it's one after the other. I think the land if I understand it correctly the land has been gifted and therefore yeah it's how do we feel guys go for it that's a theory yes yeah Claire I mean they they are contributing chair a thousand um they're asking for half yeah I don't I don't really have a problem with it. I think if they were asking for the full amount I would be less comfortable. Okay I'll take that as affirmation then um John that's a go for that one please. Thank you very much chair uh we will now be moving on to the Melbourne Amateur Dramatic Society. I'll hand over to Claire on this one then if I may. And I'll hand back to John. Thank you very much chair so this is the Melbourne Amateur Dramatic Society and they are applying for funding for the MADS Spooky Spectacular. They have 28 members they started in 2012. This is a specific application to purchase additional lighting equipment for the annual Spooky Spectacular event which is held at Halloween. The improved lighting will enable them enable more vulnerable people in the community to join in the fun. They say and I quote sadly last year our friends from scope could not attend as a result of difficult conditions and poor lighting which made their wheelchair access too dangerous. Improved lighting will open up this event to all who wish to join in including the elderly and those with limited mobility. End quote. Approximately 150 people attend this event or or or have in pre-covid times from the villages around such as Melbourne, Meldrath, Sheproth, Falmyr, Thriplo. As as to to sort of head off at the past the the obvious question there is no reference made to COVID within the application. It is a capital purchase for four application for £400. The total project cost is £404 and 85 repents. Any questions from any of the councillors? I want to know where the where the £4.85 is coming from. I think possibly from the chairman's pocket. What is going to be the effect of COVID on this? Chair would you permit me to answer perhaps some of the questions? You can certainly contribute as a member of the public on this one. Thank you very much. As I understand it with the regulations as they are at the moment with COVID regulation the plans are that where is it used to go around in groups of six and they could be mixed obviously for whoever. This one will now be in family units. They'll be locked down essentially and the distances obviously will be way over two metres anyway. They would normally have a five to ten minute gap between each party. So as far as the code is regular there is nothing to touch. So to speak it is literally the living daylight's frightened out of you as you go through somewhere dark. So other than the graphs that you may fall over on. Can I just confirm that this is an outside event? Absolutely every piece of it is outside. Pete's got any questions? No, no I'm fine with it. I'm conscious that apparently tomorrow is the day for the pantomime season to be decided one way or the other but it's an outdoor event so I think it's fine. Yeah and in fact just to add on that it sounds like there are going to be so many things not happening that it would be nice to be able to support something that will be able to happen and that people will be able to enjoy even in COVID situation as a kind of community event. If procedures sound like they're being put in place for it it might be just a question please John. It says and I'm sure Jo's will know the answer to this. It says here land owner is parish council. Where does this actually take place? It takes place on the off the new wreck in the piece of land which is called Millennium Woods. It's about Yeah are we seeing where it is? Behind the pavilion. I'm sorry if I missed this earlier but how's the parish council contributed? Not to my knowledge. There is no reference to the parish council having contributed. Okay I think you know to be consistent with our previous previous views to the rest of the councillors agree that we should encourage the group to apply for half funding from the parish council. Yes. Yes that's fine. Yes. Is that okay John? Yes Chair. Is that a yes with an encouragement or is that a deferral with encouragement or a no with encouragement? I mean just to get the other people's views would we be comfortable with funding 200 pounds of this application for example? I would be happier to fund all 400 personally because I think it's probably not a it's it it may be the land that is owned by parish council but it's not if it's the village hall it is merely land that has been donated to the community for community orchard as far as I can understand. So it's it's general land and this this lighting is not going to be owned by the parish council or or attached to any parish council building or anything it is going to be part of the amateur dramatic societies resources for other events. Good point Sue. I'm not really worried about parish council I would go for the 400. Thank you. Just to clarify I mean I think it sounds correct that the equipment will be owned by the amateur dramatic society and I presume it could be used for future events and future things as well is that your understanding councillor? Indeed it is. Yeah okay thank you I think we're going much more comfortable on that basis and Peter and Sue all comfortable that we grant the full amount. Yes. Yeah thank you very much. Yes that's fine. Thank you very much chair over to you. Thank you very much cheers Claire okay then John. Okay next we have over and district branch Royal British Legion with a grant of a request of a thousand pounds towards a total project cost of 3.75k for three uh for three commemorative my pardons for three commemorative benches uh which will be installed in um sorry my my computer went a bit wonky there. Over Longstanton and Willingham. Thank you yes over Longstanton and Willingham um uh so uh the over and district uh branch of the Royal British Legion started in 1922 it has 65 members they've asked for the three um for the three Brent benches in anticipation of your questions and to try to avoid um for the deferrals we have asked for a list of locations or at least a a process by which these locations may be determined uh and whether or not the relevant parish councils have been approached for support uh and this information has not been forthcoming. Okay. Presumably chair they're still they're deciding on location I think by the way it's good that it is both v and vj for more of the benches so I think they're to be congratulated that they're doing this. The ones that um the grants committee helped fund in Swavesy um are absolutely beautiful and it has created a really nice memorial garden that is using lands which previously have been adept um uh as you know that sort of thing and I would support the idea of the money going to the benches but I do think some of the questions that have gone have raised in relation to position and so on we really ought to have some idea about those things. Yeah. Yeah. Um could I ask a question about the the amount the three thousand seven hundred and fifty um you mentioned under documentation no quote so where did that where did they get this figure from uh I have uh requested a a quote uh uh I have the information that each bench costs one thousand two hundred and fifty which includes delivery uh but we don't have a quote to back that figure up that's just uh in the form. Okay. Thank you. That that's what it cost in Swavesy. I'm fairly sure that was the bigger. Fine. Thanks. Um well we did say that we were going to support um celebrations of the E day and obviously we couldn't do that and then we said we'd support celebrations of the J day so um giving a grant for these benches I think fits with what we've already decided. I agree. Say uh prayer nodding Peter you are going to give a nod. Yes that's fine. That's that's an affirmative across the board Dave John. Thank you very much chair. Uh next up we have uh revitalize respite holidays uh they are a charity set up in 1963 uh they are uh they refer to themselves as a users rather than a members organization uh they have three centers in southport southampton and chigwell they are registered with the care quality commission and their centers have specialized equipment including bed hoists et cetera for the use of people with additional needs. They are requesting part funding towards two essential respite breaks for disabled people and their carers those people uh from within south cambridge uh um the the the amount per each specific holiday that they are requesting is 382 pounds per holiday and the total amount or that they are requesting is uh 764 the total project cost is 3848 pounds. Thank you. I know that we've ever ever supported our holiday before we generally support um things uh hardware of one for another but we don't normally support holidays and that's what I understand this to be. Yeah I'm just looking at our um our guidance notes actually because obviously it sounds like a very worthy thing to support but I'm just not sure it fits within the guidance for the community. What's that what I was thinking about? Well why are you looking at that Claire? John it's got his startup cost so that that indicates it's in a different category. Uh that is uh uh the self-identified uh project type that they put in. I believe that um uh no wait I I should not I should not say that um that that is what they have self-identified this project as. Okay chair chair under startup costs um it and going back to uh councilor Ellington's point it it's startup cost mainly training of staff volunteers Hall higher another revenue costs um like councilor Ellington I'm not sure if we can support the holidays themselves but perhaps we can support uh money going towards those things training Hall higher or other initial revenue cost. Yeah could we um support equipment that they might need when they're on holiday? So they you know in order to take a holiday is it required does the organisation or the individuals have to purchase special equipment? I don't know it depends on the level of disability. Perhaps that's something that we could ask John to go back to the applicant and ask if there are any costs that we could potentially support. Just looking again at our guidance which is something we need to be careful of it it says what cannot be funded and items that would benefit individuals and not a group so even if it was equipment it would need to be equipment that would be usable by other people. Shall we shall we ask shall we ask John to go back to the applicant and say is there any equipment that would be uh able for us to fund for this process um rather than um people or persons or training or something. Also actually whether there are and I don't know the answer to this I don't know whether Peter does but whether there are any county council grants that are available for this type of thing I don't know but whether they've explored other other grant options. Yeah I mean yes yes I mean I feel that we should try and support them in some way I will check as a separate action and advise them or advise John on the county council provision. I'm not sure off the top of my head but I'll certainly check that. Thank you chair so just to confirm this specific grant application is a no however we are encouraging them to work with us to apply for something that we would be able to fund. Yes yes thank you. Stroke no stroke defer I think. Fantastic uh no stroke don't have a box for no stroke defer thank you very much chair. Um uh the next one up is the Fendland squash squash club which is applying for a thousand pounds out of a project cost of 4.8k for the works to replace the current ineffective court heating system uh at the uh at their their club. The club has been going since 1975 has approximately 40 full-time members and quite a few pay-as-you-go users. Um we uh in in anticipation of your questions we've clarified several points with the club. The building is owned by Swayze Village College as a landowner however it is then leased to the club on a peppercorn amount and the club has exclusive rights to use the building. The club has paid for the building and the extension and are responsible for the cost of operation upkeep refurbishment and enhancement. The school does occasionally use the facilities however when the school uses the facilities they pay full market rate as would any other third-party user of the facility. They are hoping that by replacing the ineffective old court heating system it will help with play in the winter months and also help the group to be more inclusive by allowing elderly and junior players to access the facilities. Thank you chair. Thank you. I'm I'm not a member or or have anything to do with Swayze Village College so I don't think I have any interest here but I would say that I did find out that one of the things about squash those of you who play squash know these things but I don't is if you don't get the ball warm you can't play with it so if they haven't got a heating system it does that work it does reduce the amount of play that they can do in the winter time. They did build the building it's the ground that the building sits on that belongs to the Village College and as you say they pay a popcorn rent and I think in the past we have once we have given them a grant towards setting up some training for people who are going to train younger people in squash to encourage the sustainability of the club as a whole. I'll shut up now. Claire Delafield? Yes I mean it generally looks like a good application my question with kind of our zero carbon type view is is the building insulated because I would have some reservations about funding a new heating system without knowing that the property has reasonable insulation measures. I don't know how other people feel like that. Could I comment Chair? I mean I think Claire is right I suspect the answer would be a probably cost them a million pounds to re-insulate it which is better but yes I think there's nothing wrong with asking because of what we're trying to do on zero carbon. Look what kind of heating system are you putting in? In places other parishes or other communities have put energy efficient systems in so I think we should ask that question anyway. Yeah I agreed and I was also going to say you know this is sort of borderline in a way for us it could be zero carbon application and in fact actually on that they could possibly get some advice because part of the zero carbon grant is that they can get energy advice for buildings. Yeah I would want to make sure that if we agreed this that they were actually going to take advice on the most efficient energy efficient system and not just and they've given a figure here of 4812 so they've obviously done quite a lot of work on it but do we know what kind of heating they're putting in? So what are you guys saying are you suggesting that we approve it with those comments or would you like to defer it with those comments? I would suggest to approve it subject to them as Claire suggested taking advice on the zero and the energy efficiency. Yeah I would support that yeah. Councillor Delafield? Yeah okay. Okay we'll go with that one then John please. So that is a support with Councillor Daunton's comments in regards to taking advice from the zero carbon grants team on insulation and other kind of in code. Thank you very much chair. Next up we have an application from St John's Church in Little Wilbrahim to fund vital works on the southwest nave window in Little Wilbrahim Church. They are asking for the maximum 100 sorry a thousand pounds out of 126,420 pounds. This is due to water ingress damaging the stonework near the window. They note that the church is the only public building in the village and is open daily between nine and five and is used for parish council meetings, concerts, fates, coffee mornings as well as the local polling station for local and national elections. They have not received any help from the parish council with funding, however the parish council supports the application. They have are already secured over 87,000 pounds with the funding. They have 27 and a half thousand pounds with the funding and I have a list of where the funding that they have requested has come from if you require it. Thank you chair. Thank you. Chair could I speak first on this please? Yeah this is in my ward in my village. If I look out to the window here across the field I can actually see the church. I didn't know that they were bringing it to this they were making the application at the moment but I did know that they were going to make an application. I can confirm that it's the only public building in the village. It is used a lot for the community and I can confirm that the window is in need of repair and that they have worked hard to seek funding from elsewhere. Thank you Councillor Gorton. Other members? I mean it's it's clearly impressive the 126,000 and as I mean Claire has the local knowledge as long as it really is being used as a community building and space rather than per se for the church and then I think it meets the criteria but you know I'm happy to be advised otherwise. Claire Deltafield. Yeah I agree with all that Peter said it looks like it's and you know as it is the only community space in the village and is used by parish council and other groups. I'm comfortable with it. I would like to say that 126,000 pounds for a window. I look forward to seeing the window because that's quite some window. Yes I agree. Sorry if it can just come in there briefly. I don't know if they've sent you photographs John but it is very large and a medieval window which was repaired in the 19th century and the glass is 19th century and the glass has been damaged and the area the stonework around the frame of the window as well so it's a big very specialist job. It's got a lot of hysterical value as well then. Yeah okay so do you have anything to say Sue? I'm very happy with the whole idea I know how much these things cost having been a church warden and things like that. Okay thank you I'll take it from that then that everybody's in agreement believe we'll go with this yeah. Yeah thank you very much. Joes could I just ask another question of John if you could just tell us exactly Apologies. 1,000 pounds it sounded as if they were very close to their to their target is that correct I mean we are they are hold on I've just closed that page hold on so they are requesting a thousand pounds they have currently secured 87,070 pounds they are yet to secure 27,500 pounds. So that's the applications that are outstanding that they put in for? Yeah so they have already received 22 and a half thousand from Cambridge Historic Churches 43 and a half from Church Funds Charities Fundraising 21 and a bit thousand pounds from VAT relief they have also got open applications for 20,000 pounds with the National Churches Trust and seven and a half thousand pounds from the John Coates Charitable Trust. Okay good thank you. I thought English Heritage might have have an opportunity there it comes to the National Lottery. I think they've become very very specific on these kinds of applications now I think so they have had money in the past from English Heritage for repairs to the Masonry. So that is support Cher is that correct? Yes it is. Thank you Cher just in in relation to Council Doughton's comments with regards to images and our drive to improve the process are for projects such as this would you like us to ask for images would this be useful? I think it would be rather nice I mean they don't leave masses but it would be it would be nice. Sometimes an image or picture paints a thousand words they say so. Thank you very much Cher we will make that addition to the to the application form. Next up we have Falmere Recreation Ground and Village Hall and they are requesting a thousand pounds out of a little over four and a half thousand pounds for improvements to community buildings and spaces. It's for refurbishing the changing rooms I have an exceptionally detailed quote of the work that is to be done I've looked through it all I can go through it with you it all does seem it's a local companies quote for works for them. The premises are owned by the Falmere Parish Council and leased to Falmere Recreation Ground and Village Hall which is a charity and they have sent through a copy of the the deed lease agreement as well to to to to proof that. Thank you members. Comment if I'm it's not in it's in Councillor Robert's patch it's in my county patch I know this is the recreation ground and the facilities that they offer there they have spent a lot of time and time and money it seems it seems like a very worthwhile project and and very much community orientated there. Yeah I think we've had a few applications in the past from this particular gammon we did make comments about not putting it all in one application if I recall so they're doing what we ask so and I'm I'm quite happy with it I think really both Claire, Dawnson, Claire Dill, how about you two guys? Yeah could I make a comment please Chairman I think one thing that's really important in this is they mentioned making the facilities available available again after Covid. I think we might get more of these kinds of applications because I think we will need to be looking at making and changing facilities and toilet facilities making sure that they're really modern and hygienic and up-to-date as a result of Covid so I think that's another reason for supporting this now. Thank you Councillor Eddington. I'm very happy with it no problem in my view. Okay and I think that's a yes John from all of us. Can I just bring to the attention of the committee that there is actually a grant program open at the moment distributing government funds specifically targeted at community leisure providers. Yeah there are criteria around this but perhaps it ought to be born in mind that this applicant may well be eligible for that grant program but it's a window of opportunity is very very narrow I believe that applications for that need to be in by the 3rd of August so um criteria that is narrow. Thank you Claire. Claire, John could I ask you two guys to liaise and any of the applications we have this morning that may or may not qualify in your opinion that they should actually perhaps apply to this other fund as well but whatever would it be worth just when you send out the email to let them know. Is this the discretionary grant funding um the government's discretionary grant funding? No no I think what Claire is talking about Claire you can correct me Claire Gibbons is it's either Sport England or or another organisation is that right Claire? No in fact it's the grant fund that the district council itself is currently distributing. So that's under Peter's auspices Yes yes it's under your auspices Peter. We would need to work look out with the applicant to identify whether they were actually eligible under those criteria but we ought to alert them that this might be a possibility and look at that together with them. Okay um I mean generally generally the funds haven't gone towards um you know capital items but that's fine let's take that offline and see if they qualify and if so that money could come back into our pot. Thank you chair so uh is that is that a yes for this? It's a yes for this but I do strongly urge that that government grant is looked at selfish. I will I will liaise with Claire Gibbons later today and in the interests of our expediency we'll phone the applicant to talk to them about the the grant that that Claire Gibbons has raised as a possibility. Thank you very much indeed. John I'll just put in in the chat if I may the link um just so you can find it more easily. I don't yet see it in the chat. Just just one second there you go. Thank you very much I see that now uh last uh we have diamond hampers and uh sorry diamond hampers uh they started uh at the beginning of this year in the first first 2020 they have they they state that they have 500 members uh that they are not a registered charity but do have a bank account uh they are requesting 300 pounds to purchase more food for the food bank and 200 pounds to carry out essential training and check training and checks uh what I asked them what exactly this meant uh they've they've specified that its DBS checks are carried out via the direct gov website at the cost of 23 pounds each they have uh confirmed they've not approached parish councils and um uh when I when when asked which areas they will be supporting with uh food parcels uh they said all villages around Huntingtonshire and uh have not been able to uh specifically define the areas within Southcams that they will be operating in uh however they are registered on the on the on on the county website. Okay I have a question um I thought for volunteers DBS checks were free anyway um it's only if you're paid yeah they become so that would be perhaps something they need to really do check um and the other glaring problem is it just doesn't say Southcams it has verticals it says Huntingtonshire as much as this might break my heart because I know there is a need um and growing need um I do think perhaps they might like to look further uh close to home perhaps I don't know about you guys what what are your thoughts um I I think chair we might have to think about this for the autumn because unfortunately with the economic situation we may see more need for this so I think it's right to ask these questions and ask for something closer to home uh I suspect we will get others along this line. Yeah I agree um I I'm not sure um chairman whether we should be purchasing food um does that fit our criteria no because it's a revenue cost. So I mean the training um to provide further training I think we could support that but I think like Peter we we need to ask some more questions and also um I'd just like to know a little bit more about the group who are they and where are they based. If I'm if I'm reading this application right John I think that this this applicant is in need of a lot of help and and uh guidance I mean uh it says multiple parishes but I don't I don't see that the parishes have contributed either um from what I can gather um and chair the chair could I just comment as well that yeah as part as part of that I mean there are some very well established now community uh you know food bank uh food parcel support support uh networks so I think we just need to the question really should be where are you filling the gaps where do you believe gaps are yeah because many many villages are already covered um and and it may be that there are gaps uh I would also agree with councillor Daunton that it's not really for us to provide food um but training and support and and I don't know equipment where necessary see if they want a DBS that's going to be paid for they've got someone who's on the payroll as well they're they're getting money so uh councillors do you have any comments I support what Peter and Peter have been saying I I do feel that I need to know where they're based I need to know where they're providing the service I don't think we should be buying food and I'm not happy about it not being South Cams it's a no no from me yeah I think I think really councillor you agree as well do you sorry I think you're sorry I agree yeah right okay then in that case it's a no from us um but with the with the advice and the guidance perhaps John that you might and the team might better offer them and also answers for the questions and if they can answer those questions and be more specific about how it affects South Cams then they're more than welcome to come back and try again thank you very much chair uh that concludes all of the community chest applications right um I think I think as John has rightly said that's it uh members I think in that case we'll call it a day on that one and thank you very much indeed um do anyone have any a quick point they need to make before we go if it relevant to the commission no chair I would just say the next meeting is Friday 28th August yep thank you very much chair could I just say that I will be on holiday that week so I will seek a substitute in good time thank you very much indeed Councillor Dalton hope it's not Portugal otherwise I might see you again in the quarry chair I have a question if that is all right yeah go ahead John thanks we mentioned with regards to the bowl greens are new guidelines with regards to zero carbon grants and diesel versus electric lawnmowers as we are currently in the process of renovating the procedures it would be a good time to sort of get that get that baselined in and I was wondering how how you would like that to be to be acted would you like us to arrange a quick get together on teams just to have a quick discussion about it I'd be happy to be involved in that what I would suggest John and chair is also talk to the county because they've probably already looked at this I don't know for certain but I suspect they have because the ownership and schools obviously and they may be able to help you is that okay John I still there chair so I suppose what I'm asking is if we have would you would you consider these guidelines the publishing of these guidelines to be a delegated officer decision or is that something that you would like to vote on at the next meeting of the committee I think we'd like to see it first and then okay if that's okay thank you very much chair thank you think run us an email around John when you've got some ideas and thoughts and then we can come back and then arrange perhaps a quick affair here if you like if people got some time to pair thank you very much chair okay in that case then members and officers and obviously members of public and then millions but another thank you very much indeed we're never going to conclude this meeting and co-fancy on the 28th thank you very much thank you thank you thank you Aaron