 Good morning everyone. I hope you had a nice day yesterday, the first day and hope that you will be looking forward to the rest of the four days with equal interest. Today we are here to tell you about how the workshop is going to take place in December. How many of you have already attended our workshops? Okay, great. As participants or as remote center coordinators? Participants. So you generally have an idea of what the workshop will be like for the participant. But now you are on the other side of the fence. So you will have to be managing it. So we will be walking you through all the steps that are necessary for the workshop, your role as the workshop coordinator, as well as there is something for the remote center coordinator also. We have continuously been developing various steps which will make things easy for both you and us. And some of them, some of that involves software. So today I will be talking to you about the logistics. My colleague Jaya Gayathunde will be talking to you about the funds. And our software team here will be giving you a demonstration and a step-by-step walkthrough the software that you will be using during the workshop. Yeah, I will be talking about the introduction to the project and some history, then the various workshops that we have conducted. Then obviously logistics, then the other two things which will be very, very important for the conduct of the workshop. So we started off in 2009, like Professor Phatak told you yesterday. This project started off targeting about 1,000 teachers at a time. But we quickly found out that we could definitely increase our scope and include more and more teachers who could benefit from this activity. In 2013 we were asked by the ministry to scale up to 10,000 teachers at a time. Obviously the whole scale also increased from about 180 remote centres. We have now about 353 remote centres across the country. And in the second phase IIT Kharagpur is the partner institution and we have a mandate to train up to 1,50,000 teachers in the second phase. So far since 2009 we have conducted 26 workshops on various engineering as well as non-engineering topics. Some very interesting ones like green buildings and solar photo voltage and a very interesting workshop on how to write good conference papers. Every topic that in some way or the other deals with a teacher and his or her performance in the classroom. That is what we have been trying to target. So I am very happy to say that so far the workshops have been attended by over 90,000 participants and at 353 remote centres. Now we come to the actual logistics of the workshop. You all know that you have been called here so as to become cognizant with what you should expect during the main workshop. The five days that you spend here is actually a very compressed version of the main workshop. These faculty that you see here will be teaching these particular topics in the main workshop. And you like Professor Fatah said yesterday you will be the representatives of IIT Bombay there in your centres and will act as like teaching assistants or help the faculty here in IIT Bombay. If your participants have any problems regarding tutorials and things like that you will be able to help them out. That is the whole idea of bringing you here and giving you such a you know strenuous kind of rigorous kind of a training here. So at the remote centres we have the remote centre coordinator who is normally in charge of all the logistics at your centre and then the second person is the workshop coordinator who is normally a subject expert. And that person as I said just now is invited here for a rigorous training and when you go back you will be able to guide and solve the doubts of the participants. Now there are cases where the remote centre coordinator is also a workshop coordinator. Several times it is not necessary that the remote centre coordinator is a completely different person. Especially in our workshops on computer science we've had people come who also wear faculty in remote in computer science and where the workshop coordinators as well as the remote centre coordinators. Then this is the framework that we will be using to relay the workshop live. We will be using the A-view. This is a ICT framework. It's a kind of a virtual classroom atmosphere which has been created by our partner institute Amrita and this will be used to deliver and transmit all live lectures at the remote centres. So if people who have already attended our workshops maybe you could give an idea of what the workshop feels like. You will have the IIT Bombay faculty being relayed live in your classroom and you will have people sitting and listening to the lectures as well as at given intervals and periods there will be interactions. So your participants it has to be managed properly because we are expecting thousands of questions. It has to be managed properly and your participants can actually interact live with the faculty here. So though it is an I mean though the participants are attending the workshop in your remote centres at a distance it is very easy for them to ask questions to the faculty here in IIT and the faculty will try to resolve the doubts. Now this particular interaction is heard by all remote centres across the country. So even if one participant from one remote corner of India asks a question the other participants can also listen to the question. So now your duty or your one of your jobs will be to make sure that the same question is not repeated again and again. That just takes up time. We have limited time and if the same questions get repeated the faculty also gets obviously irritated. So one of your jobs will be to collect all the questions and make sure that there are no repetitive questions. This is the other way of interaction with the participants. So we have face to face participation through a view and then we have another online kind of a interaction that is on Moodle. All of you are on Moodle have you all checked into your Moodle interface? Yeah. So when the when the participants actually start applying and they register and we confirm them they will also be automatically given Moodle interface. So you will have participants registering on to Moodle and asking questions or clarifying their doubts and things like that. They will also be using the Moodle to submit their assignments. Okay. So these two components the a view component and Moodle component are the two interfaces that we have for connecting with the participants. Now the logistics for the main workshop Once you go back we are planning to start the registration by 5th October. Now the registration will also have a list of all your remote centers. So the participant can choose which remote center he or she wants to attend the workshop in. We will advertise we have a huge database of teachers yeah around one lakh teachers we have on our database. We will be sending a mail to all of them to their colleges and we will also be sending you a soft copy of the brochure. You can print out copies of it and distribute them among the local colleges that you have around your area. Now this particular feature the RCC will be given an interface to fill in details of seating capacity and accommodation details. This particular point the software team will be explaining to you. So any remote center coordinators in this group one okay so please do pay attention this is a new feature and we will be sending a mail regarding this to your remote center coordinators also. I request you all to please go back and make sure that your remote center coordinator fills in this capacity and accommodation details otherwise your the name of your remote center will not show in the list. So this has to have this has to be done by a deadline. We will tell you what the deadline is but make sure that your remote center coordinator fills in this particular detail otherwise the name of your remote center will not show up in the list in the registration list when participants want to register. There is another component which will be explained to you in that software demonstration that we have and that particular component concerns you specifically. You are expected to fill the attendance online and the team will explain to you how it is to be done. I have already talked to you about this the remote center coordinator will have to fill in capacity seating capacity accommodation and as I said this information will be visible to the participants. I am going to explain the registration process to you now the participants will be asked to provide a letter of approval all of you were also asked to do that you had to bring or submit a nomination letter. This particular project is open only for teachers who are in employment this is the reason we asked them to get a permission letter. So you will be asked to check the permission letter when they come they will also be submitting the permission letter on online when they register at on our website and we will be checking it and only then will they be verified that is that particular step is called verification we will be verifying them. Then a short list it will be displayed on our website as well as it will be sent to you all also and the selected participants we will be displaying your phone numbers yours and the remote center coordinator's phone numbers for them to contact you in case they need accommodation etc. You will be asked to make arrangements for lodging and boarding it's not mandatory if you have the lodging if you have hostels or guest houses you can provide them there is a certain component separately made under the budget for that particular expenditure. Now you all agree with me that a view is very very important if your a view testing is not properly done if your equipment is not in order if your if you do not get the picture clearly at your center or the audio clearly at your center the whole workshop will be a flop if the participant cannot hear what is happening then what is the point in that also yesterday as professor Kannan has already announced there has been a grant of funds to all the remote centers so we expect that you your centers will be in perfect order where the a view is concerned the a view has to be perfectly in order so that the workshop is successful. We will provide the moodle IDs for all the participants then we'll also give you the creative commons license and permission slips you will have to get it done on the very first day as you all know we record the proceedings of all the workshops that we have and release them on our website in open source so we need permission from all the people who are recorded you know we have to take the permission to record to release their content in open source so you will have to do that. The inaugural and valedictory functions will be held in IIT Bombay and they will be transmitted live however if you want to invite your own you know dignitaries to attend you may do so but do stick to the schedule that we give you we have said that yesterday also that we have very very particular about time here and we will start exactly on time whatever happens. We will also provide you a list of phone numbers with different activities against them like for example if you if your participant has a problem with moodle they will be the number of the person who handles moodle in IIT you can call that person and that person will resolve your problem so we'll have helplines for the moodles for software for administration for funds so there will be helplines yeah acquises and assignments will be held on moodle please disregard IIT Bombay X that platform we will not be using in your workshop. Now post main workshop the faculty from IIT will give the participants a two week assignment that they have to do and yeah they will be given the final assignment at the end of the workshop and they will be given two weeks to complete that assignment and we need that two week window so that we can finish the attendance and you know make certificates and all that and we request you all to monitor the assignments since you will already be in touch with them you will be on moodle with them you will be able to monitor their assignments easily. Now this is the criteria for certificates this is a fully funded workshops we expect the participants to fulfill all these criteria and only then will they be given the certificate please make sure that you tell your participants this we of course will display this on the website but on the very first day we request you all also to tell them this I will be sharing this presentation with you all also they have to have at least 90% attendance they have to complete all the assignments and moodle and completion of the workshop assignments I don't think that's a very big requirement isn't it so they have to do all these things I'm saying 90% because people do have emergencies and we have that little window so that if there is a problem they can take a day off so post main workshop once we look at all the assignments once your attendance is submitted once everything is done then T10KT will distribute participation certificates to all the eligibility eligible participants and we will publish all the content that we have generated during this workshop the slides the assignments the questions everything will be on the portal when we say attendance we have a feature in the a-view which monitors attendance in all your classrooms we can actually see your classrooms we have had cases in the past where remote where workshop coordinators have sent us full attendance for like say 60 people 70 people but in the a-view snapshot we actually take snapshots which tell you what time the picture has been taken and how many people were there there have been discrepancies to the order of say where a class has registered something like 60 participants there were hardly four people in the classroom or they were none so this is a way that we have formulated in the distance mode we have to have some sort of way to monitor attendance and we will be doing this so you make sure that your camera is positioned properly and we have to have a clear picture of all the participants present in the classroom so we will be using the a-view monitoring tool in our attendance monitoring and we will be giving the attendance that we collect to the funds to the accounts team and they will release whatever they will clear your you know settlements and all that based on the attendance so please remember that you give us a correct attendance yes yeah if people don't attend what's my role in this as a you mark them absent okay so it's yes you mark them absent I will not hold you responsible okay that's what I was yeah see if they are absent they miss out on the certificate yeah as simple as that okay so if there are none so I'll just put none if there are four people I just want the correct figures okay we expect a minimum of 30 at every center and maximum according to your capacity yeah the application is on the enemy ICT IIT Bombay website okay so your role begins only when we send the list to you okay only then I have just talked about it it is a website it is mentioned in the website yes it will be mentioned on the website how to get that side it's the same side that you applied on okay same side yes that is fine that is fine yeah in the worst situation we won't get any participant over there then what will be the situation we will think about that ma'am I have a question can we send approaches to teachers who are means professors who are teaching in BSC colleges I just said that teachers teaching in UG colleges are not allowed UG is applicable only to engineering colleges not science colleges okay madam the staff members teaching chemistry subject and other subjects if they want to attend physics absolutely fine they're all interconnected okay no problem excuse me ma'am can any engineering branch faculty can attend this apart from basic sciences like physics chemistry okay I'm just repeating myself now yes the PG the teachers who are teaching UG degree or PG with the MFAL qualification and the subject taught in physics is more or less equal on to the what we are teaching in engineering colleges yes in that case we can allow the UG teachers to participate in this workshop if that particular colleges also a PG center yes yes it is there okay thank you very much so at least for this subject especially for physics chemistry and mathematics I think this is my opinion this is not but it should be modified because the BSC syllabus is far far above than that of what we teach in B first I will not be able to see to it it is not my role to see to it but I'll definitely convey your opinion to professor Fatak and he can find out yeah okay thank you I think you allow BSC teachers also those who are teaching in undergraduate so we can get more participant I think you're wasting our time it's not about getting more participants is getting it's about participants who are eligible to attend UG teachers are not eligible and I think this is my final word on it now I will not entertain questions about this now yeah if there is any other question regarding the assignment do you have we have to check it and then mark how do we evaluate the assignment you don't have to evaluate the assignment you just have to make sure that they have completed the assignment and posted it on moodle but you have given this final assignment time two weeks so I mean so you you can be in touch with them on moodle okay that is why we have given moodle you and the participants both will be on the moodle so you will be able to monitor whether they have completed or not and you have their contact numbers so it is up to you how you contact them whether you can contact me as well probably okay but you have to impress upon them that they have to complete it otherwise there is no point of actually going through this yeah so this was the logistics component and I'd like to take this opportunity to thank all the stakeholders in this particular project that we have been conducting for so many years now MHRD for giving us the generous fund to carry out this project Amrita University for the AVU Indian Society for Technical Education which gives you the certificate and of course all the remote centers without you all it wouldn't have been possible at all good morning and welcome to the presentation on financial support for the engineering physics main workshop the outline of the financial procedure can briefly be described in three steps fund transfers fund utilization and final settlement let's begin with fund transfers by IT Bombay for fund transfers we require the bank details of all the remote centers so most of the remote centers have already provided their details so they need not provide them again unless there are any changes the new centers will have to provide their bank details in this format the bank name address of the bank IFC code of the bank account number and account name the details have to be uploaded online on the enemy ICT website please note that the bank account has to be your official bank account of the institute and it should not be in any personal name we will accept the bank details without any liability on our part we will start the fund transfers after the registration is closed and we will complete them before the main workshop starts the funds will be transferred through any FT and the fund transfer details will be updated on enemy ICT website against your RC ID the remote center coordinator workshop coordinator and Institute head will receive an auto-generated mail from us giving all the details of fund transfers also the Institute head and remote center coordinator will have access to view fund transfer details pertaining only to their remote center the RCs will then check the actual amount credited in the bank account and they will acknowledge receipt online on the website now we come to the fund utilization funds have to be utilized as per the budget heads and utilization guidelines provided by IT Bombay interhead fund adjustments are not permitted the budget sheet the sheet has been given to you please you can refer to it the chart is self-explanatory and it is in two parts a fixed cost and a variable cost under fixed cost we have three sub heads honorarium to your workshop team members miscellaneous expenses and institute expenses the RCs will select their honorarium budget column based on the number of participants honorarium payments by cash is strictly not permitted it has to be either by checks or by bank transfers so please make sure that all your team members including support staff have their bank accounts in place a team member should not play more than one role and should not claim multiple types of remuneration except for RCC if RCC is an expert in the subject RCC can also be a workshop coordinator and in this case the honorarium is club to rupees 20,000 the next subhead under fixed cost is miscellaneous expense budget this is provided for the registration kits to be purchased for the participants stationary postage printing photocopy charges chartered accountant fees and other workshop related contingent expenses the third subhead under fixed cost is institute expense budget this is rupees 10,000 per remote center this amount has to be transferred to your institute account for the common facilities provided by your institute for the workshop the next part of the budget is the variable cost under variable cost you have food accommodation and travel reimbursement all remote centers will have to arrange lunch and tea for their participants as well as for their team members accommodation is optional and can be arranged as per availability at your center travel reimbursement is also for outstation participants the criteria for travel reimbursement is that the distance between the participants place to the remote center has to be more than 100 kilometers one way each remote center will calculate their own variable cost depending on the number of participants so the total workshop cost for remote center will be the fixed cost entailment as shown in the budget sheet plus the actual variable cost now we come to the final settlement after the workshop gets over all remote centers will prepare final settlement in the formats provided by IIT Bombay there will be two main documents utilization certificate and resident payment statement and there will be some supporting annexures both these documents have to be printed on your institute letterhead and they have to be signed by both the coordinators the final settlement has to be certified by a charter accountant see a certification is mandatory and it is our audit requirement all the settlement document formats along with the utilization guidelines will be mailed to you before the main workshop the final settlement documents along with original bills have to be submitted within one month after the workshop gets over the final settlement is subject to audit by IIT Bombay the certificates of both the coordinators that is the remote center coordinator and workshop coordinator will be released only after the final settlement is properly completed by the remote center this is our accounts team and they will be liaising with you during the fund transfers and for the final settlement these are the contact details for fund related queries these details are also available on our website thank you very much and best wishes for the main workshop yes if you have any questions yeah no the guidelines will be mailed to you yeah or no we will be mailing it to you yeah along with fund transfer the auto-generated mail all these guidelines will come to you and the final settlement document formats also so the auto-generated mail which comes for the fund transfer details will have all the information and the formats of final settlement documents to be responsible workshop coordinator or the RCC coordinator but workshop coordinator has to sign the documents yeah only when minimum of 10 participants are there am I correct yes we have provided that column but that will be decided later on whether you will be allowed to hold a workshop at your remote center if you have less than 10 or maybe maybe Mukta will be able to answer this question minimum rule only if your remote center is remote in the true sense only if you are in a really remote corner of India and you have just maybe one or two engineering colleges around you only then we can think of relaxing that particular minimum figure we have gone up to say five or ten but only in that case no right it's purely with the participant to register themself with the any of the remote centers am I correct so it is not the question of whether the remote center is located at the remote area or not if see we have also if your remote center is in a city and there are five other remote centers in that particular place and the all the other remote centers have more participants than you and you have less than 10 then we will shift the participants to the other colleges and not run your remote center fine and am yes when will you receive with the participant certificates participant certificates you have to certify the attendance yeah and then send it to us they will look at the fund settlement and only then we will send them through poster yes we will send it to you the participant yeah what I'm saying after receiving from you we will send through post to them I think we'll be at that cost stage the postage budget is inclusive in miscellaneous we will put that one in that miscellaneous okay earlier we have to put that means earlier we have to put that budget any miscellaneous so before the settlement so you have you can include it in the settlement so you have mentioned that attendance that is very important yes so suppose when we are submitting the expenditure for outstation participants you have mentioned that you will pay 300 rupees per day yes so is will this be related with the attendance of the participant this 300 rupees per day suppose if the attendance is poor you will not be giving the certificates so that is okay but what about this expenditure of 300 per day if the participant is absent for some days obviously the accommodation money will have to be deducted right after the I am asking they will be paying you know there should be no dispute after completion of this workshop the main workshop for that I'm asking the travel reimbursement has to be paid no no no if the participant is coming then we will pay the travel reimbursement yeah but he if he remains absent if you take the snapshots suppose 60 participants have registered and only 40 are present in between and then they come but they don't come so if you have incurred expenses maybe you can include in the settlement after that there will no problem from your side no no that is important but we do expect you to go and find out why the we will do our best we will do our best no doubt about it yeah but still that is a matter of money yes so otherwise we will problem we will put ourselves in difficulty if the participant doesn't turn up you can maybe you can try and cancel the accommodation yes please go ahead and cancel the accommodation that participant is absent for more than two days we will cancel him from the course yeah is it so obviously the accommodation will also be cancelled thank you good morning good morning one of my question is in small cities like ours Belgium in Karnataka state the radial distance from our colleges about 10 kilometers so we treat them as a urban area and the people will come from there but some people from 60 kilometers away staying in rural colleges if they attend if TA will be given that will be far better it is my request to convey to sir so actually it is more than 100 kilometers one way so yeah that's why if it is conveyed and some modification would be done that would fine this is the last workshop we are conducting we don't want to thank you excuse me ma'am you are saying that this is the last to funded projected the other day I think yesterday one professor was telling that the we have to charge rupees thousand per part per participant that is a funded workshop model but it is not applicable to this workshop on engineering physics okay we will be starting that model from next year not for this not for this yours is the last one attention to this because this software model we are going to be following very closely and we will not be able to entertain your request to manually upload data and things like that so please make sure you understand this thoroughly you will also be getting a actual hands-on experience today afternoon when we have the lab sessions half of you will be going to the physics lab and the other half will be doing practice for this because we will have to interchange the two parts I mean we will be dividing you into two parts this afternoon and one part will be doing the physics lab and the other part will be doing the software practice and we will interchange afterwards so do make sure that you pay attention and understand this component I have with me my colleague Rajna Shiriskar and Kanan they will be explaining this particular component to you and we also have Aruna Aruna she's the project manager on the enemy ICT software team and the Pesh and Abhinaya they are the team members you will be interacting with during the when you use this particular component so if you have any questions please definitely clear them today only thank you ma'am first we will begin with the important points the first is to sign up at IITB enemy ICT website which you have already done registration during your as a workshop coordinator if a remote center coordinator for the remote center coordinator he will has to sign up using the same email ID which he has given in the nomination form submitted to IIT Bombay if a remote center coordinator wants to become a workshop coordinator then he will have to use a different email ID similarly if a remote center coordinator wants to become a participant he will again have to use a different email ID before signing we will see the roles of a workshop coordinator and a remote center coordinator first we will begin with the role of the remote center coordinator earlier we used to send emails with a link to fill the sitting capacity with this module the sitting capacity will be filled in this interface so when the remote center coordinator logins on our IITB enemy ICT website he will see the following on the screen workshops attended manage remote center capacity view participants and program schedule in the workshops attended he will see all the workshops he has attended earlier with the details of the workshop under the manage remote center capacity he will have to fill the available seats and available accommodation these things he will have to fill before the before the starting of the registration of the main workshop so what if a remote center coordinator doesn't fill the sitting capacity if the sitting capacity is not filled your institute will not be reflected in the registration form to the participant this remote center capacity details will have to be filled only once by the remote center coordinator for any updation or any change the remote center coordinator will have to contact IIT Bombay through email or through phone on this same interface he will find view participants and program schedule so he can view and download the schedule of the main workshop also he can view the registered participants for the main workshop we will see the roles of the workshop coordinator when the workshop coordinator logins on our IITB enemy city website he will see the following on a screen workshops attended manage attendance and view program schedule again the workshops attended he will see all the workshops which he has attended earlier in the manage attendance and program schedule he can view and download the schedule attendance will be available on the workshop day itself on the workshop day itself on the first day then later on it will be available there are two important things which a workshop coordinator has to remember and he has to do the first thing he will have to download the attendance of the participants every day before the start of the workshop he will have to print this attendance he will have to take signature of the participants then he has to scan and this scan he has to do in PDF format and he has to upload this attendance on the interface the other thing is marking the attendance so when when the workshop coordinator logins in his interface when he clicks on manage attendance and view program schedule he will see a list of participants against a list of participants there will be checkbox and update button so the workshop coordinator if he wants to mark a participant present he will have to click on the checkbox so for all the participants whom you want to mark present you will mark them you will click on the checkbox and below down the page there will be an update all button so after clicking on that button all the participants attendance will be marked so now if the workshop coordinator wants to update attendance of a single participant he can update it against the participants name attendance should be marked every day if the attendance is marked is not marked within 48 hours of the workshop the participant will get an email that his attendance is absent so this is very important that before before 48 hours of the workshop you will have to maintain the attendance and you will have to do this attendance otherwise an email will be sent to the participants I do this I do upload this attendance let's say after finishing I mean like whatever you are doing here I mean after every I take the attendance during every course that is running then I go back and then at the end of the day I put up the attendance for the whole day yes now that will see that will save the attendance automatically in your website what I'm asking is that do I have to send the scan copy of it immediately in the same day or I can just wait for the end of it because you have already the attendance available in our website that will be available the workshop date the workshop end date and after that two more days and it is good that you do it every day so that it is convenient for you later on it will be too much every day we okay so there will be only I mean I have to send us a scan PDF copy only once in a day yeah not four times okay that would have been absolutely so you have to basically you have to download the attendance day wise because it will have a date so every day you have to download an attendance market I mean you have to take the signature of the participants because you have to fill the attendance online so you would anyways require to see who are absent and present end of the day mark the participants as present and upload the PDF file every day these two activities have to be done every day I'm asking different if the student app is present for 50% day 50% time he was absent so he will be marked absent or we are taking session wise attendance this is a session wise so you have to mark the participant present only for the sessions in which he or she is present the online one is it session wise online and the PDF both we take four sessions for time attendance in a day we will be showing your demo and you will be also having an ads on so in a single sheet in a single sheet it's a single sheet for all four sessions of the day okay one single sheet and one on the interface if you're going to demonstrate it then obviously we can just wait for that can't I download the attendance sheet of all the days in one go as no sir one second if the participant is absent probably not attending we get emails we mark them absent I mean we mark them cancel so the name will be away from the attendance sheet that is by default I can do that by manually so we are very cynical at IIT Bombay we know that workshop coordinators mark people who are present so we have to take all precautions unfortunately session we can we can treat that what we'll do at the time by mistake you have been some yeah it may be or may not manipulate anything while filling the attendance the respective date from that respective day two days you have to update it your point a few two are there online either offline is there sometimes it may not coincide with the obviously when you mark the attendance you will see this can copy and see who all are present and then you will that mistake was happening or that you have a update button suppose if you make a mistake you can go back and update suppose the workshop starts on 8th of December so the attendance of 8th December will be available till 10 December you can make changes of 8 December 10 December after that you can write an email to us we will make the changes so this is the remote center coordinators interface once you log into the system will have three things one is manage remote center capacity that's the first thing you are going to do so the remote center is going to resist for the remote center coordinator so after logging into the system you can fill the available seats and available accommodation by clicking on the details this manage button so you can fill the seating capacity and available accommodation for your remote center if you don't have any accommodation available you can just enter it as zero and after filling it you will see it this way for editing this you have to mail eoutreach or the concern team for updating the available accommodation and available seats so view participants and program schedule you can see the schedule here you can also print the schedule from click here button you can view the list of participants from this view button for your particular remote center this is what a remote center coordinator can do and we will proceed to the workshop coordinators login so for this workshop coordinator login with the same email ID you have registered for this particular engineering workshop you will be able to see this page see if you are a workshop coordinator for one week ISD coordinators workshop on engineering physics with the same email ID you should log in you will be able to see the workshop coordinators interface for this particular workshop you will not be able to see the other workshops conducted by IIT Bombay for the engineering physics two weeks workshop you will be able to see this workshop coordinators interface so this will say like on the first start day of workshop you will be able to see the details if it is not then you will be able to see will be available soon will not be able to see the attendance module till the start date of the workshop while clicking on it you can see different colors like the blue colors will be enabled you can update the blue color dates and the gray color will be disabled the buttons will be disabled so you cannot update for the workshop so for example for seventh it was yesterday's so for yesterday you can update the attendance sheet first of all you click here to download the attendance sheet you will be able to see the list of participants of your workshop and the sessions available so you can take the signatures from here and you can scan it later and upload it and this is for a particular date you have to download this thing for every day so you can mark the attendance for that day and you can click on the update button so on update you will get a alert box updated successfully and the button will turn into green so that you can ensure that you have updated the person properly say for example you have mistakenly done it unchecked it so it will turn into blue so make sure before you leave the page and you also have a update all button so you can update the attendance of all the participants in a single go so all your buttons will be green in color so if you're leaving just in case you you have no unchecked the person unknowingly you will always have this blue color thing so you ensure that you have present you know check the thing properly before leaving so all your buttons before you leave will be green in color that ensures that you have submitted the attendance and the database is updated so while navigating to the next you will always have this please make sure the changes are saved okay if it is not saved please click on the button and this will be available for the present day as well so after 48 hours or the day is not functioning like tomorrow is September 9th you will not be able to see the update button the thing is you have to update the participants attendance before 48 hours of the day for example 9th will be open on tomorrow and it will be available till 11th of September we will be having this hands-on session in the afternoon so if you have any queries you can just ask us and you can upload the scan attendance sheet of that particular day here by selecting the date in a PDF format you can also see the schedule of the workshop available here it's like the remote center coordinators interface you can also print this for your purposes this is the workshop coordinators interface if you have any queries yes the schedule will be available on the model also so you can download the schedule from various places for printing do you have any queries of this workshop coordinators interface the very first slide you have said the number of participants is the maximum capacity of the participants of the institute or it is the registered participants it is the registered and confirmed participant register okay yeah thank you this is not the remote center capacity the very first one the very first one RC coordinators that is that is the max I am calling I mean it is not the actual number of the registered participants I suppose okay fine that's right okay thank you which is mark attendance for a particular candidate and by mistake I was just unchecked it can I just update it on the same day itself yes same day yes you can and one more thing if you're not updating the attendance before 48 hours a mail will be sent to all the participants who were marked absent so make sure that you update the attendance within 48 hours please just describe how to sign up for the workshop coordinator you don't have to sign up as a workshop coordinator you have actually signed up already you have come here that will work yes yes only remember the email ID that you have signed up with only that email ID we will recognize no other email ID we will know right now we are signing with the participant in this next the same ID you have registered as a participant for the workshop for the workshop coordinators workshop yeah so we have already recognized you as the workshop coordinator okay so the same email ID we will recognize when you sign up for this okay next time we will see the other this particular skin yes but please do remember the email ID that you have signed up it we will not recognize any other one thank you ma'am online we have to update after each session and PDF at the end of the day or not necessarily you can update it at the end of the day whenever you are comfortable with all and we have to mark at the end of the day of all four sessions it is up to you it is up to you we it is optional whether you want to mark it exactly during the session or at the end of the day it's up to you but definitely at the end of the day what is the deadline for that uploading on the same day or up to next morning sir that shows you have not been paying attention 48 hours ma'am one small request attempted to schedule for main workshop our engineering physics is 8 to 18 December yes but many of my colleagues that has been other register for I know workshop those are also held in IIT Bombay from 16 to 18 December so my request is that if we have slightly change of mention the faculty involved in engineering physics are extremely busy people we have been able to get them very luckily we have they have actually you know manipulated the date several times already according to their busy schedule now we cannot change them unfortunately I don't want to divert to with this question regarding a finance problem here suppose let us consider 10 to 15 members are there for that 58,000 is a mentioned here so after after the authorization with the CA if we provide the bills total bulk amount is provided to the bank on guard of the institute or will you provide account pay sleep or account pay checks no no no after this one assume now 58,000 eligibility is there 10 to 15 strength okay this is a problem of suppose after filling after getting 58,000 is there now at the time we are eligible the 58,000 so that amount is will be credited to the institute account or will we provide different people are there here their account numbers that that if you transfer that if the transparency was not there this is the only on paper they'll show that these many people are there these are the worker then what we do for that suppose if I'm the coordinator workshop coordinator I'm not getting your question no no no you are saying now the total amount will be credited to that is advance amount only so after that we have to put total bills yes see we will estimate we will check how many participants are registered at your place okay we will estimate the total cost okay and we will send we will transfer it to your bank account of your institute and then you can withdraw from that bank account and then distribute for that only masking madam here we put workshop coordinator system administrator some people some are there for that no need of account numbers of that people no no but you will have to send us the check copies okay that I'm asking now okay fine settlement then you have to send us the check copies yes photocopies of check check okay for that only madam yeah yes I'm just I'm just a workshop coordinator so probably with that logic I should not be asking question anymore but still I'm asking because obviously maybe in someday I'll be a coordinator myself so it's not a bad idea to learn all these things so I just want to ask you there are certain heads and certain amount of money has been allotted regarding the which person is being chosen like system administrator and so so do you need a kind of certificate I mean how do you I mean whether I'm really used a system administrator or not do you need a kind of any authentication of that kind of stuff yes if you have not used and don't pay and there'll be an annexure no let's say we have used but then we have to we want to pay that person that money yes so do you need any kind of authentication that we really use that person no what no no no ma'am yeah no no no you should not be hoping anything okay I am a decent person anyway so no man yeah so I think we should not be judging each others I'm not talking about that yeah so I'm asking a very simple question you just do you need the authentication of it or we don't need an authentication that you have actually used a system administrator but before the workshop starts we expect you to send us a list of all the people who are involved in the workshop okay and you will also be issuing a check in the name of that person that whom whom you have mentioned in the list okay so we will need a copy of that check so that has to be signed by the head of the Institute or the coordinator the remote center coordinator head of the Institute and the workshop coordinator okay all three person has to just sign and then it yes this answer go my total elaborate madam excuse me right just a minute just a minute please if it's a bank transfer then you give us the details bank transaction everything has to be done only through checks and bank transaction there is no actual cash involved yeah my is question is to be there he is a part of your team so it is not expected you have to be right absolutely you need a system administrator for this online activity for moodle and you need an AVU administrator to run your AVU for you so we have taken into account all these heads so that you can run the workshop comfortably you will transfer this amount to the account of college or we will open a separate account for the superpose the thing is you will send to the our college principal account some account will be there so that account is sufficient or for this purpose only on the name of three members because you are size you are saying that three members will have to sign but in college account we are not signing no you have to take the money from your college yeah is your internal how to take then then how to give the checks that three will be on the utilization certificate but previously people said that you have to sign the three members have to sign on the utilization certificate hello you don't have to sign the checks the checks will be signed by the signatories but you make sure that the checks are signed and given to the right person if there are no questions then we will end the session