 All the person Feldy here all the person flaky Pineski here all the person Laster all the person Mitchell All the person Pirella all the person Salazar here all the person's fog Leo present There are 10 present. All right for those in attendance. Please stand for the Pledge of Allegiance All right 1.3 approval of the minutes from our previous meeting older person Feldy Approval I moved to approve the minutes. There's been a motion second any discussion on the minutes All those in favor of approving the minutes, please state aye. Aye. Anyone Minutes are approved Anyone for public forum today? There's no one this evening. All right 1.5 council rules adopting amended rules regarding the location and availability of meetings older person Feldy I Move to adopt council rules There's been a motion in the second any discussion Seeing none all those in favor, please state aye Anyone opposed that's approved 1.6 mayor all appointments various city attorney Mayor submits the following appointments for your consideration Rehabilitation loan Commission Gina Covelli to the board of Marina Parks and Forestry Commissioners Travis Gross as the representative of the historic Preservation Commission and to the library board Amanda Salazar as the older person representative Then those will lay over Okay, next is 1.7 a presentation by the city administrator. All right. Thank you. All right, we're gonna Forgot my binder ones. All right for many of you. This is this will be a little bit of a Review as Since we have several new elders I felt that it would be very important and value added to touch on some of the items That were reviewed on the state of the city so a quick review of the For everybody. All right, so In the past I've talked about our our prior state and are basically our four failures as a city Number four is obviously our roads over 200 miles number three is our infrastructure the multiple buildings Number two is our fleet which we took care of with our enterprise fleet management program and number one our most important asset City staff members So when we talk about the prior state that led to the following issues We talk about communication the lack of adequate internal communication between and within departments We continue to work on that our permissions inadequate Throughout our our city with improper and mismanaged permissions our approvals similar to the permissions We had limited consistency and or oversight in numerous approval processes throughout the city Documentation the lack of and you'll continue to hear us talk about that and then inefficient Inefficient processes analysis and or being improvements in multiple Activities were have been neglected over the years and again. This is not a situation that happened overnight This is something that has happened over 10 plus years cultural issues again leadership failure and mismanagement led to the stagnant and apathetic internal culture This brings us to our core core values. This is something that I believe Significantly in because we should be looking at our core values in every action that we do throughout the city Whether it's internal or external Department to department or to our constituents We need to focus on our service our teamwork our accountability our innovation Respect and in our stewardship or fiscal responsibility. These are our core values that are going to help us These core values will help us get through Our focal points if this is basically a paradigm shift To focus on our strategic plan Throughout so it drives our city mission to steer towards the city's vision Provide support and to the strategic plan focus areas and goals It allows us to improve and innovate services and provide provided to the residents Insures tighter fiscal and process controls Lows us to create the gold gold standard in operations And it allows us to make the city and employer of choice So when we talk about these and we look at the the support This is our pleasant print our pleasant plan and future when we when we look at number four This has been a journey for all of us in our departments as far as to ensure tighter fiscal and process controls When we look at number five, this is this is throughout the entire Entire group we need to be the gold standard in operations as we improve and Number number six the last one make this the city of Sheboygan the employer of choice This is the goal that that we have with the culture of the city We should be the employer of choice. We should have the gold standard of operations and everything that we do for our citizens So when we look at our strategic plan We look at our city's mission the city of Sheboygan is dedicated to providing residents The business community and visitors with fiscally responsible municipal services In an effective and responsible manner to meet the needs of our diverse community Again, this is our mission to get us to our vision The city's vision presently is the city of Sheboygan will be a family oriented and prosperous community With a wide variety of housing Business cultural and recreational opportunities in a safe and attractive neighborhood or neighborhoods, I should say our strategic plan obviously we We have our core values our mission and our vision And that takes us to our 2021 quarter one and two progress finance related So when we talk about Consolidated internal monthly charge entities to annual 2148 entries reduced to 79 savings of 22 days or seventy seven hundred dollars annually Again, this is something that sounds so simple, but it's actually very very large. This is just one example of lean When we looked at streamlining accounts payable AP Check runs from weekly to monthly now at semi monthly. We include improved our cash flow management our AP vendor Transferred to a CH payments again 66 vendors initially 55 total print Print check handling cost so for every every check that we would print it was about a $55 to handle each one now. We're looking at a cost Cost savings our a CH payments are about a nickel a piece and it's a thousand fewer checks So about a fifty five thousand dollar annual savings plus significant time savings Our AP vendor information packet Again, it's a fillable PDF form electronic submissions now available in citywide staff Our AP vendor virtual credit card with a rebate Potential of 40,000 in annual savings in addition to the addition to the prior savings Introduction of check scanning software reducing staff time and expenses associated with daily bank bank deposits One of my favorites is the auto insurance deductible increase from a thousand to twenty five hundred and That's about a nineteen thousand three hundred dollar savings annually now if you think about it You say well, what's the big deal our average claims in a year? We're twenty one hundred dollars. So just by making this one change something so simple, right? It's like an insurance commercial just by making one change We actually have a nine-year return on investment just from one change again It's looking at everything and everything is under review So when we talk about our first quarter and second quarter progress and monthly close for financial Beginning January 2021 year-end close To March 15th again, this is three months earlier and this is this has contributed to newer staff newer processes newer procedures and really just driving things home and how we how we do our processes actively managing the link with personal property tax collection April notifications gained a hundred and seventy nine thousand dollars in 2020 And 45,000 prior in prior years second notification distributed in 2021 Our follow-up was not managed in the past again People were late and we weren't sending reminders and following up with this So again money tends to stay out there if nobody is reminded to pay Development of long-term general obligation geo debt management plan if you remember prior in prior meetings I had brought this to the council to reaffirm the Moody's double-aid to rating with positive commentary regarding our geo debt management They were very impressed in reviewing this and this model was developed to review future capital improvements purchasing or by borrowing adapted and adopted in 2022 capital improvements program CIP with less than two million geo debt Related projects and planned fund balance usage again. This is new for the city Again, we have so much in our general General fund balance that we really need to be looking at this for better stewardship Hired an experienced municipal finance director Caitlyn Exciting times exciting changes Caitlyn's gonna help us get help us manage our financial Department in a much better manner no pressure Look at that I'm just saying we made the right decision Begin creation of the city's first five-year fiscal strategic plan with with Aillers Inc to better manage valuable financial resources and maximize the plan and management of Closures again, you've heard me talk about the fact that the city needs to be better at strategic planning But it's everything needs to be strategically planned we have to have a better understanding of our of our costs of our revenues and The projects that are coming in the in the near future and how can we afford these these projects? moving forward Last one on here is a range cities five-year reevaluation cities equalized to assess ratio has been non-compliant for five years Again, this is another example of bad management. This is this affects all of our residents and our businesses and We need to be better with responsibility and balancing throughout the city So investments and employees are number one asset 2021 quarter one and two so when we first look at it our annual and annual mandatory anti-harassment training of all staff was was taken care of We Accomplished our job description questionnaires are JDQs and we completed those and those are actually sent out and being reviewed We increased the level of staff attendance at our annual munis ERP conference by 400 percent that is just amazing Again, we have our employers Our subject matter experts working with Tyler munis directly Our annual 80 80 a fml and workers comp training all supervisory set staff Non-represented employees handbook first update in six years is in progress Again many many missing procedures and policies In the old handbook Expanded our annual munis pace training days by 66 percent again Investing in our employees Giving our employees the time and the tools to be able to do their jobs better. It's working smarter not harder So invest in employees always treat your employees exactly as you want them to treat your best customers Stephen Covey we have to remember that we are a service company and we service our constituents internally and externally Investment in business and infrastructure 2021 quarters one and two if you always Done it that way. It's probably wrong by Charles Kettering Kettering her Doing the same thing and expecting different results is the definition of insanity So moving forward investment in business infrastructure 2021 quarters one and two so we completed the munis conversion in 2019 upgrade We went live on March 1st on schedule and that was a great job by the city We did a huge upgrade in our munis now We're taking the modules and we're updating the modules and expanding on it We look at the upgrade 477 units can users converted 1035 remain this stat right here is the stats from munis Tyler munis If we wouldn't have upgraded when we did starting last year There are still 1035 munis users standing in line that need to do the update Do the upgrade if you think about that? It's like standing in line for concert tickets for those of us that remember that and by the time you get to the gate Nobody's available to help you So it's good timing and I know it was it was a huge concern Because of the holidays and projects in process, but again, there's there's meaning to the madness Next upgrade is going to be in fall of 2022 again small snippets We look at our my civic electronic community information and engagement platform that has been approved by the council That's going to give us the ability to move the city forward with a one-stop shop for our constituents and allow Two-way communication not just the city to the constituent, but also the constituent to the city Our IBM I AS 400 migration again, this is an old technology system that the city has and Has been maintaining and we are getting off of this We have progressed 40% of the data is reduced on that system thus far and our goal is aggressive aggressive to get off of it our Policy creation update long-term investment fund balance TIF code of ethics This was originally Originated back in 1995 and it was updated in 2011 But the only thing that was updated for those that remember was the date again We need to continuously update our policies. So this policy was updated in 2021 the enterprise fleet management a hundred million dollars a one million dollar savings In geo debt for five-year program again This allows us to free up our our general obligate obligation debt investment and Allow us to put that those funds to true capital improvements Our EAM Software implementation We are moving forward with that and that's going to be a huge project that'll take us upwards of two years It's going to allow us to understand what our investments are What our maintenance how much we how much money we invest in it? It's going to allow us to run? Basically data on Capital improvements projects and see how we can strategically plan for the future neighborly loan software Collaboratively integrated and managed by the city development and finance again pairing those together This is a one of my ex This is one of my most exciting pieces just because for the several years in finance and personnel We all understand how loans continue to be a problem personal property has been a problem. We haven't managed the the actual loans and We haven't communicated to our constituents and our business owners on When those loans are due and when What the interest payments are we've been the worst bank out there. So this really cleaned that up When we look at the loans now under active management, this is something that our Constituents or our customers actually can go online and see how much is owed how much the payment is when the payments do and And better better manage it Last is the MS office upgrade phase one completed This may not sound that that important to the to the group But please understand that with the number of employees that we have within the city. We literally went from 2010 to 209 2016 was our first upgrade and then we took 2016 to 2019 So again great job to the city staff and to the IT IT group for doing that So looking forward 2021 quarter three and four without continued growth and progress such words as improvement achievement and success have no meeting Again Benjamin Franklin So we look at that strategic plan 2017 to 2021 or strategic plan extension We had I had asked for a one-year extension last year from the from the current strategic plan Which runs through? 2021 to 2022 our completion of the 2021 project and initiatives outlined in our 2021 budget in CIP 2021 professional strategic planning We're going to build upon our current focus areas Additional addition of the diversity and inclusion. We're going to promote Sheboygan as a premier community both business and residential and And then in our 2021 plan for 2020 2020 2023 strategic planning, we're going to be utilizing professional services to properly engage residents and create a cohesiveness for our new strategic plan of 2023 through 2027 again, we will be getting External input as well as internal input To make this plan truly the cities So moving forward in 2021 units permitting and code enforcement module 10% data reduction of the AS 400 Exploration of Tyler payments and cash shearing electronic payment options. This is something that's actually very very important for us again. This is Seriously It's using check Credit cards, I know it sounds simple, but we don't have a true system within the city to use credit card payments Minus general ledger fund and account consolidation and redesign as an example. We have 1081 cost centers 1081 cost centers just think about that. How disorganized is that? We have 43 accounts we're going to change that down to 553 charge codes again Streamlining things making things easier and organized business policy and process improvement And active receivables management again not to go into Huge dissertation on this, but this is another area that has been over 10 years old of mismanagement We have 64 pages that equal one and a half million dollars of Monies that have never been collected and again because of the statute of limitations We can't go back that far again a million and a half dollars imagine that money just sitting out there Munis payroll module and process enhancement proper use of workflow approvals again. That's a project That's in process Plus we're going to be purchasing Hardware to assist in time management time collection and In munis vendor self-service Interactive portal this allows our vendors to actually log in they can see their invoices the payments freeze up staff Staff time for follow-up again if they don't have to contact and ask questions to our staff This allows them to look at it at any time during their time period and not affect our our personnel and our team members So 2021 lean principles in 2021 to support our stares and core values and To the substantial investment of our business infrastructure and employees the city began utilizing the lean principles to identify and Remove waste or muda as they call it Implementation of lean principles is helping the city to improve business practices and decision-making utilize Utilizing lean principles is improving the city services Allowing employees to work smarter not harder and provide residents with the best possible outcomes Again business systems upgrades expanded employee training utilizing lean practices. These are all part of our stairs to our mission and vision So one of one of our best and Best quotes out there is to book to provide the best level of service and efficiencies Which the city of Sheboygan residents deserve the city needs to invest in the training and technologies to make these Expectations a reality have a dream to find a plan make it happen by me So please please remember Past failures are not the city staff's Fault but a lack of management and leadership that the city has has had So please please understand we do have a great staff and we are working diligently to make the city a better place to live work and play Thank you. All right. Thank you administrator will If anyone has any follow-up, please reach out to administrator will And just speaking we'll go to 1.8 mayor's announcements This folks are probably aware in the news of former mayor Bob Ryan's passing The common council and the administration of the city should boy can do express their saddest and sincere condolences to former mayor Bob Ryan's family Mayor Ryan served as the mayor of the city should wagon from April 2009 to March of 2012 And our condolences and some of these go out to his family his wife Mary and their children as well as his numerous friends and family Additional notes and comments Noah announced the designation of the 962 square mile area off the Wisconsin Lake, Michigan as a natural marine sanction national marine sanctuary These sanctuaries are protect waters and include protecting habitats and preserving archeological archeological sites Primarily the shipwrecks coasts off of our shorelines So the this project will be identifying 36 historically significant shipwrecks That relate to the maritime heritage of both should boy again Manitowoc Port Washington and two rivers For more information check out Noah's website more information will come I want to send a shout out and thank you to all city staff For pulling off the 4th of July weekend and making it to true success want to extend Thank you to all the alderman That participated in the city parade as well adding to the festivities. So thank you everybody for pulling off that An additional heads up North Calumet Drive will be undergoing a major reconstruction a road project Next week, so please pan it plan accordingly This will begin July 12th and will hopefully be done before Labor Day Also shout out and congratulations to administrators wolves one-year anniversary tomorrow Spent through a lot and no better time to come on board as a city administrator during a national pandemic And the budget so thank you All right, we'll jump into 2.1 hearings Hearing number 1 21-22 pursuant to the notice published and personal notes sent out by the city clerk There is a hearing scheduled for this evening to amend the city of Sheboygan zoning map to change the use district classification of vacant land and North 15th Street from class urban residential to class urban commercial Is there anyone wishing to be heard? Is there anyone wishing to be heard? Chad Thank you mayor. So I just just for the council's sake. This is The waters edge condominium project that was developed by Paul weaver along the Sheboygan River behind the Dullmas decor That project that originally was to be two phases phase one of 15 units of condos and phase two of 16 units Due to some challenges with selling condos in that area They have decided to not proceed with phase two and therefore are rezoning it to become a Boutique hotel a 25-room boutique hotel will be constructed on the parcel Along the river that is being asked to be rezoned. So so this is for rezoning it from residential to commercial in order to build a hotel Thank You Chad last call anyone wishing to be heard Seeing none all the person Feldy. I moved to close the hearing Is there a second? There's been a motion second all those of you of closing the hearing please state aye Anyone opposed the hearing is closed We'll jump it to 3.1 the consent agenda All the person Feldy and move to receive and file all our oaths receive all our C's and adopt all resolutions and ordinances Second it's been a motion and second any discussion on any items in the consent agenda All the person Mitchell. Thank You mayor Just a question for me for item 3.4 Do we know if anybody reached out to mr. Paul to share what has been done so far regarding? The birds on the grocery store older Decker Yes, mr. Paul attended the public works meeting last week Tuesday and we directed people and some of the other city staff explained what was and What's what what is being done by the by the by the owner and things like that so All right, this is Roll call vote. So please reference your board dogs. I I have a question. Oh older excuse me older Paneski The stop signs 3.8 3.9. I am assuming that public works Here's the rationale that there is the protocol and a rationale because Probably stop sign number five and six. I voted for so can somebody just briefly Three sentences. Tell me how it comes to be I guess what yeah, the stop is going to be placed at the corner of 7th and Lake Shore Drive So a traffic going cell phone on south 7th Street is going to have to stop. I understand that There will be a stop sign there. How do you go about? Determining stop signs should be placed at various intersections Well, it's a it's a T intersection the reason the reason it didn't we don't always put stop signs at T intersections But that is a busy intersection with people coming northbound on Lake Shore Drive. So it made it made sense So we really didn't do any type of study, but it's a T intersection So we decided to put a stop sign there. There are some requests by the by the King Park neighborhood neighborhood organization That's where that's where the quest came from. Okay. Thank you Mayor Alder-Boren Thank You mayor if we could go back to 3.4 for a minute regarding the seagulls I made a point at the public works meeting that I think our new garbage pickup system with the carts has been a Tremendous help for the seagull problem. Yes, it is a problem But I know when I drive down south business drive past the old pick-and-save store There are a couple seagulls flying around but nothing like the hundreds We had a year or two ago and I believe the owner of that property is is Co-operating with the city, but again, I think our new garbage pickup system has been a tremendous Asset to the seagull problem. Thank you Thank You alderman boron Missional comments All right, please vote Ten eyes Right for point one will be referred to the licensing hearings and public safety committee resolutions Items five point one through five point two will be referred to various committees as well reports of committees RC number sixty one twenty one by the finance personnel committee to whom was referred number twenty eight 23-21-22 by elder persons Mitchell flaky Paneski born and fell the updating the policy for applying for Undesignated fund balance for the general fund General funds ensuing budget year recommends adopting the resolution older person Mitchell Thank you, Mary. I make a motion to receive the IRC and adopt the resolution Second it's been a motion second any discussion on this item Mayor older person boron thank you mayor City administrator wolf bounce this idea off me several weeks ago and I think it's another good example of Todd's leadership and bringing forth this idea with Try to be conservative with our with our borrowing when possible and also use some of our general fund balance As a practical matter going forward, so I fully support this thank you all the person born additional comments Seeing none. This is a roll call vote. Please reference your board dogs Ten eyes All right six point two RC number sixty two twenty one by the public works committee to whom was referred a direct referral resolution number 24 twenty one twenty two by elder persons Decker and Pirella offer authorizing the appropriate city officials to execute a permanent easement underground utility easement and temporary easement between the city should weigh them And it's board of water commissioners that are specific to the raw water improvement project All the person Decker Thank you mayor. I make a motion to file Is there a second there's been a motion in second and filing any discussion This is a voice vote all those in favor of filing please stay die Anyone opposed that is filed. Thank you 6.3 RC number sixty three twenty one twenty two by the public works committee to whom was referred direct referral Resolutions number twenty five twenty one twenty two by elder persons Decker and Pirella offer authorizing the person purchasing purchasing agents to issue a purchase order for the purchase of one Bobcat brand tool cats tool carrier vehicle and Related attachments to the Department of Public Works motor vehicle fleet older persons Decker Thank You Mary make a motion to receive the RC and adopt the resolution Is there a second second just been a motion second Any other discussion on this item Seeing none, this is a roll call vote. So please reference your board dogs ten eyes right Six point four RC number sixty four twenty one twenty two by the finance and personnel committee to whom was referred a direct referral Resolution number twenty six twenty one twenty two by older persons Mitchell and flaky Pineski authorizing the payment of you Our invoices for the administrative fees transplant and stop-loss coverage older person Mitchell Thank You Mary make a motion to receive the RC and adopt the resolution Second it's been a motion second any further discussion on this item Seeing none. This is a roll call vote ten eyes right Seven point one RO number thirty one twenty one twenty two by the plan commissioned to whom was referred general ordinance number four dash twenty one twenty two by older persons Decker and our own number twenty two twenty one twenty two by the city clerk to amend The city of Sheboygan official zoning map of the city zoning ordinance to change the use classification district of vacant land on north 15th Street From class urban residential to class urban commercial Wishes to report this matter was discussed at the regular meeting of the plan Commission On June 15th twenty twenty one and after due Consideration recommends approving the ordinance filing the RO all the person Decker Thank You mayor. I make a motion to receive the RO and adopt the ordinance Sir second There's been a motion second any further discussion on this item Seeing none all those in favor, please state aye. Hi anyone That item is approved all right Other matters authorized by law nine point one city attorney Nine point one is a general ordinance by all the persons Feldy Ackley and Boren adjusting the forfeiture ranges in the Sheboygan municipal code Related to dangerous and vicious dogs nuisances marijuana and possession of drug paraphernalia and Adopting an updated bond schedule for use in municipal court proceedings and that will be referred to the licensing hearing in public safety committee We've exhausted the agenda. Is there a motion to adjourn? I Move to adjourn second spend a motion second all those in favor of adjourning. Please state aye. Hi, and I were adjourned