 Hey everybody, welcome to Burn to Learn. Have you ever had a bunch of emails rain on you in your inbox and you struggled to find a particular one? This is Rod Davis and in this video we will show you how you can avoid this struggle using Outlook 2016. So let's begin. Here we have an inbox with many many emails. Let's select this email from Rod Davis and go to the move tab and click on it so we can choose a folder where we move this email to. As you can see there are many choices of email folders to select and if we don't like these folders we can click on other folder and choose one from that list and if we decide that we want to keep a copy of Rod's email in our inbox but still put it in a folder we can click on copy to folder and that's exactly what will happen and if we decide that we always want to move any emails from Rod Davis to a folder we can go to the third option there always move messages to this conversation so let's click on that one and see what happens so we click on it and choices of folders appear let's choose the folder called starred we click on that and click okay the email disappears as you can see the email is in the starred folder let's open that quickly and make sure it's there it is indeed so that's how you move it the move button is a manual process so you can do it as many times as you want or you can make a rule that will make the manual process automatic let's show you how to do that so here we are uh let's scroll up to our inbox and we have many many emails from Arlene about a family matter her uncle's wedding let's click on that and then click on the rules tab and see what we can do with this well there are many options we can always move the message from Arlene we can always move messages to another address but we want to create a rule so let's click create rule now an instruction box appears and we want to review that first yes we want to click on from Arlene all emails from Arlene and we want to click on sent to sent to burn to learn in the lower half we want to do the following well there are several options we can display in a new item or we can play a sound every time Arlene's email appears let's click on move the item to a folder click there select the folder and we're going to select family since this is a member of the family click okay and there you have it now click okay again click run this rule click okay and as you notice all the emails are gone from the inbox and all four of them now sit in the family folder let's open it to make sure they're there they are success we just showed you how to create a rule now let's show you how to add another rule for a different reason let's say you're going off on vacation for a week the question is where do you want your emails to go okay so let's go to the rules button click that and click on creative rule and scroll down and click on advanced options now you have many many many things to consider we're going to click on the specific receive in a specific date span so let's click on that and as you can see an instruction table opens click on in a specific date span now we have to decide the dates so we're going to decide on what date after let's decide on the 23rd of july then click on before open our calendar again and choose July 30 click okay click next now we have to move it to a a family folder click on family and choose a new folder name off on vacation click okay and then click finished so our new advanced rule is created we have shown you two example uses of create rules and as you saw there are many rules to create you can choose from several options and if you ever want to change a rule or make a new rule or delete a rule just click on rules and the manage rules and alerts tab and then you can work on editing copying deleting whatever you want to do and when you are happy with those changes just click okay and you are done now I have another question for you have you ever discovered an interesting article that you wanted to save and refer to at a later time you can do this using one note and we're going to show you how to do it let's return to our inbox and there is a very interesting article on seven steps of the research process let's click on that and then click on one note let's scroll down to the tips file click on that click on new section click okay and we have done a virtual sticky note in one note there it is now you know how to move or copy emails and how to filter emails based on select words you also know how to set up a folder for your emails while you are off on vacation you also know how to use one note to store your very favorite articles in our next video tutorial we will teach you how to manage tags