 I called the April 1st, 2019 meeting to order for our select board. Before we begin, I wanted the board members to know I got a call from Skip Flanders tonight, informing me of the April 17th employee breakfast down at St. Leo's Hall. That starts at six for anybody that's going to be there to assist in the cooking process. And seven, and it's a $15 fee for all the goodies. April 17th, down here at St. Leo's. So with that, I'll move forward here with a motion to approve the agenda. Is there any changes? Bill, I'll have any changes. I'll make a motion to approve the agenda as presented. Second done. For the discussion, seeing none, all those that approve, say aye. Aye. Consent agenda items, minutes from March 18th meeting, an outside consumption permit for the prohibition pig, liquor licenses for the Bluestone, Jimmy's Pizza, the reservoir, hold stagecoach in, South Street Cafe, Woodstock Farmers Market, Inc., which was formerly Pete's Greens, and the Vitality Mart. So I make a motion to approve that agenda, please. I make a motion to approve those items. I second that motion. Anybody wish to further discussion? Seeing none, all those in favor, say aye. Aye. Public, anybody here from the public wish to speak at this time? Always going to be a short night. All right, we'll move on to the 708 item, interviews for the Waterbury Ambulance Service Trustees. Where do we begin? So, yep, there are two people here for that, actually. Just to refresh your memories and to bring Mike up to speed, the Waterbury Ambulance Service, as you know, for the first time ever this year, asked for an appropriation from the Townsend Serves. In the past, we have provided both low-cost space to the ambulance service and dispatching, but this year they asked for a cash appropriation, and our cash appropriation took into consideration those other two items that we already pay for. So our appropriation was $39,770 this year, and one of the things that the Waterbury Ambulance Service Incorporated did was they amended their bylaws when they decided to ask the Towns for a contribution, and the amendment allows each Town to appoint one member to its Board of Trustees. So the Waterbury Ambulance Trustees already exist. The WASI membership will be electing some of the Board members, and then three of the Board members will be appointed by the three Towns that they got an appropriation from Waterbury, Duxbury, and Moortown. In the bylaws, I met with Mark Podg-White last week just to confirm things. This is just a fact, it's not an issue, but I did ask if all three of the communities got the same number of trustees regardless of population. Waterbury has over 5,000 people, Moortown is served by two ambulance services, and only a small portion of Moortown is included in the WASI district, and I think there's less than 2,000 people in that section of Moortown, and right now the bylaw is that each Town appoints one, so that may be something that could be discussed in the future, but it would require them to change their bylaws if it was going to be different. So anyway, a couple of meetings ago, the Board asked Carla to advertise for anybody who might be interested. The next WASI meeting is on the 18th of April, and they would like to have the new appointees at that meeting. So Mr. Frank and Ms. Dillon have expressed interest and are here to be interviewed by the Board. You're going to get to choose to pick one, and I don't know if you want to interview them both while they're both sitting here, if you want to send one of them out into the other room, that's your choice, but we did our job by getting two people here. Unless anybody's got any objections, you're welcome to sit here if you would like while the other one's talking. Sure, come on up, Mike, come on up over here and have a seat and tell us why you're so excited about it. Mr. Frank, involved in meeting the new library for a number of years, it was in 1992, I think here originally. I moved away and came back. I'm a member of the Library Fire Department. I was a member of WASI when I first moved here, but due to the number of family and all the things that come up, I couldn't maintain my EMT in due all the time. I'm overall familiar with WASI, at least from years ago, of how it works, and overall I'm just interested to be part of it. My background too, I do have a Master's of Science, which is like half the MBA type thing too, so I understand the financial parts of reading financial statements and the cash flow that goes with it and things that go into managing the endowment and funds and requesting that. So, both familiar with what the Amoled Service does and the financial parts to go behind it. Shortly. I'm just curious to know how many times you guys would meet a month or a year. Do you know anything about that? No, I'm actually not familiar with that, specifically with that. When Dylan would be very familiar with that. Yeah, I was thinking probably so. What's that? Quarterly. Quarterly? I knew the involvement was not like a weekly meeting affair, because they have a director who manages it. I have a question. Being involved with the fire department, how much first aid training do you have that, because I'm sure you have to know a lot of that, you know, their operations. Yeah, I was an EMTB on WASI, so I was a nationally certified EMTB, National Registry. Oh, I heard that. And we maintain CPR stuff without the fire department. Great. That's a tough one, as far as asking questions about it. When and how long you've been back? I moved back, so I went off to college. I went to college in 1999 and moved back to Waterbury in 2006. So I've been in Waterbury for a while. I mostly grew up in the village, and now I live in Waterbury Center. So I've been in this community and really enjoy being part of here. And even when we were thinking about moving sometimes, my wife and I, but it was... We all do that once in a while. It's like one way to Waterbury, to maybe this part of Dexbury-Mortown, really, it was kind of the WASI coverage area, which is basically a limits of moving where we're at right now. Is there a reason why you want to serve on a WASI as a trustee versus other town boards? I'm familiar with Waterbury Islands overall. I do want to get more involved with the town and the community, because I know there's many different places to assist with it. And so it's something that I'm familiar with. I'm passionate about the services back when I was there and now, especially as a first responder. It's important that we have it. And it's been... We've been lucky, and thanks to... Probably doesn't help my position, but thanks to the trustees before and all that through WASI, this is the first year asking for true appropriations from the town, which is pretty... I know it's money. We've spent a lot better position than many towns are. We're really lucky here in Waterbury. So it sounds like they're having a more difficult time as time goes on, operating the ambulance service itself financially. Any ideas off the top of your head there moving forward? What you think you can contribute to as far as how to make things better? It's a tough situation as discussed at town meeting. A lot of the drivers for this is trying to get people to volunteer for the service. It's a lot of work, which I understand, because I had a fire department and that. So between meeting the certifications, which are getting stricter and stricter, and having people cover the shifts, it's tough to get them volunteers. So they have more paid personnel now. When I left, there was... I think as I started, they had one or two paid personnel. And I was increased a little bit, and it happens right as they left too, because it was a lot cheaper to run when you don't have personnel costs. But a lot of the drivers' equipment, but some of those costs that are going into it are very important. I've seen some of the newer equipment that's there, with the otter loader gurney that they have now on the trucks. It makes it a lot better, because when you're lifting people up, and we've got there, we've got the power lifters, which helps a lot. If you imagine if someone that's even a 160-pound person, left them up and try and load them into an ambulance, a lot of times it's taking multiple people. The ambulance is parked on a slope. Try and get them in safely without hurting one's back is important. So some of these expenditures are necessary and are good in the long run with the community. So I don't know anything specific on that, because a lot of drivers are external, but always looking for ways to reduce those costs. We're not going back to the taxpayers, but we're going forward more and more and more. That's a chronic problem everywhere you look these days. A lot of the reimbursement rates, it's not out of the control of it. Do you have any fundraising background? Try and go through. Nothing very specific other than being involved in different small fundraisers, but it's not as much from an organization standpoint. The WASI fundraiser, they do the mailing every year, which brings in a decent amount of the subscription base. I don't mean this to be leading or suggest that whomever gets appointed except a WASI trustee who's looking out for WASI. I do think that some of the impetus anyway about allowing the towns to appoint a trustee is to not necessarily have a watchdog from the town, but have somebody that's representing the town's interest, not simply WASI all the way, and I'm not saying that they're not melded or meshed, but I think you understand what I'm suggesting but I think part of the concern about any time an organization like WASI makes their first proverbial nose under the tent that the head's going to be inside the tent and then pretty soon the whole camel's in, I would just like you to, if you get appointed, to just remember that the plan is to help have eyes and ears for the taxpayers of the community as well as be a trustee for WASI. Yeah, it's very important. Maintaining lowering, trying to restrict the raising of taxes over time and trying to just increase things. Oh, that's 3% more this year because inflation has to look out more than just that. That is very important. Representative for the town first and foremost. Not necessarily first and foremost, but the idea is we're putting somebody on there appointed by the town to represent the town's interest on the board. Good. Thank you very much. I will step out now because I actually have to go with my daughter because some things fell through and my wife can't pick her up. Thank you very much. We really want more responsibility. I already do. So what made you decide to get interested in this? So actually, I already am a trustee for Waterbury Ambulance and have been for about 20 years. But right now currently there's five trustees from Waterbury. That's reducing down to just two. One that you guys appoint and then one that the ambulance elects. Jim Hermanowski is the current chair of the trustees and my guess is that he'd be interested in that again. So I decided I would, not knowing who would put their name in for this, I decided I would put my name in. I think that although some good, some new blood is good, I also think continuity is good too. You still need some people that understand the ins and outs of it. I think I've been fiscally responsible for the ambulance as far as making sure that things aren't bought when they don't need to be bought. That's basically the, it's an oversight of the finances of the ambulance. It's not really much to do with the actual day-to-day operations of the squad unless there's an issue. So knowing so much about what's going on and whether some of the biggest issues you see coming up there that you're going to be faced with? The biggest issue I think right now is they're building. They've got to do something. We need to figure something out to get them into bigger housing because the volunteer well, so to speak, has gone dry and it's really hard to find volunteers. They're having to have per diem people there. They're full-time staff work during the day but per diems, a lot of times we'll work at night and we can't have people spending the night at a place that's not set up for overnight accommodations. They're having to buy ambulances to fit. It's kind of like the fire department had to do. Trucks that fit your building, they're doing the same thing with the ambulances now and it just gets harder and harder to do that. So definitely that is one of the things, the biggest things I think coming in the future, in the near future. Is there any preliminary design work being done or any consideration of that? They've looked at talk to some people, talk to some people that didn't, like Stowe's designed that, which is obviously much bigger than anything we would need and some other people around talked to neighboring properties, done some research on that and what might be available, adjoining the ambulance building in property that they might be able to just add on to and reconfigure what they have. I know those are things that have been in the work. Mark Pogger, it's done a really good job. It's very forward-thinking, trying to figure out what's the best for the service. The challenge with the building is kind of two-fold. Obviously they want the building to meet their needs but then you've got to have a site that can accommodate the building and one of the challenges right now, if you know the ambulance building is built at the town's highway garage and there's not a lot of room at that site where you've got sandpiles, saltpiles, the greater shed, parking for employees and if you try to get the building that they're looking for finding a place to put it has been difficult. I won't say it's impossible but we're going to be having a meeting again fairly soon. Bill Woodruff and myself, along with Steve Lott's Beach are going to meet with Mark to look at their latest iterations. So it's a challenge site-wise even in addition to the building. You've got to make sure the site can accommodate it and you've got the septic issues and things like that. Do you mind if I ask a question? Sal, you mentioned the per diems and they've got people who are working during the day and then per diem people and it's hard to have people there without it being able to accommodate people at night. But if you're paying somebody to be there at night why do they need to sleep? Why can't they just work? If they're working their 12-hour shift like you would if you were working the 12-hour shift at a hospital from 11 to 11 or whatever. We could try that but I think you'd be very hard-pressed to find people that are willing to maybe go there and be up all night. A lot of times per diems actually have regular jobs during the day and then they'll take on extra duties or whatever but maybe there's somebody out there that would be willing to do that. I understand that. I completely understand it but I think a lot of the per diems do work other areas. Well, have a place to put your head down if things are slow, you know, I mean if you're not up... Right, because it's 6 p.m. to 6 a.m. is the shift. So they're on call basically. Correct, they would be on call overnight, yeah. You know, how far has this gotten to the critical point of we've got to do something soon. I think we're at that critical point, yeah, we are. That type of information is something that's valuable not only to the trustees but also this board. Right, yep, I understand that. I suspect we'll be a pretty big part of... The municipality will be a pretty big part of how that all comes together. So it's another thing that, you know, we're going to have to put up here in our heads knowing that that's going to be another issue that at some point here in the near future we'll be dealing with along with some of the other things. I know they looked at upgrading the building, building a bunk room there so that someone could legally sleep there overnight but we need to, if we do that we've got to upgrade the shower there and the bathroom facilities make it handicapped accessible and they got a quote from a couple people I think the cheapest was like over $100,000 to do the upgrade there which is a lot of money to build a bedroom basically. I mean the property itself is it like mortar line adequate? Is it the size of the building? The configuration? Not the building itself, I'm saying in order for you to expand. We've looked at a couple of their proposals and you know... Can it fit there adequately? It can, so I guess what I'm asking is I mean my perspective I should be thinking about possible alternative pieces of property that we could... They've done a lot of looking, I know Mark I think has talked with Bill about that and they've looked around town and stuff it's just to find a spot that would be good kind of centrally located for an ambulance is prime property that you're either going to pay the price for or somebody's not going to want to just donate it and give it up for that. Sally, what's your medical background as well as what's your experience of fundraising? I don't have any medical background other than I've been on the Waterbury Fire Department for almost 36 years I'm a battalion chief on the department we've interacted with the ambulance over the years Years ago I helped with the red phones for the ambulance service back before they had dispatching I mean I had a basic first aid background but I have a good understanding of the ambulance the way that it works, the needs the day-to-day operations I've been a trustee there for 20 years And fundraising? Fundraising, through the fire department I've been involved in a couple of good size fundraisers I oversaw the Rosino Wallace fundraiser I oversaw the Mandy Drake fundraiser where we raised almost $20,000 Did you lead or participate? I led Anybody else here? Sally Wood Before the new bylaws take effect there's in essence two governing boards at Blasino There's a president who's not part of the trustees That is correct And then there's a vice president Yep, there's a president, a vice president a treasurer and a secretary And they're elected by the members? They're elected by the members And then there is the executive director which is Mark Podgway who runs the day-to-day operations of the service And then there's the board of trustees which are basically the financial oversight for the service So the people who elect the president and the vice president the secretary and the treasurer and the volunteers if you will Correct So it used to be the red foam people and the EMT drivers and everybody else I assume the paid staff doesn't elect those people The paid staff actually can vote They can vote Is that structure being left in place with this new bylaws? It is And I actually questioned the bylaws approved by the members that they were going to get rid of all well not all five but to make it equal between all three towns when the bulk of the services covers Waterbury I mean we cover all the ducks the population there is much less Moretown is much, much less It's Cobhill and Route 2 from Waterbury to the dump I mean it's really a very small population so I think that's something they may decide to revisit and have another representative from Waterbury I'm not sure on that So the president and that board do they adopt but what do they do? It's changed a lot The president used to do pretty much what Mark Podgwick does and then when we got the executive director things changed and now the president pretty much their sole responsibility is to run the business meetings that's their job they don't really have any personnel issues Mark deals with if there's issues somebody has issues with Mark it goes to the board of trustees Do the trustees adopt the budget or the president and that board? Well the trustees and the treasurer and vice president all vote on the budget And that will stay that way going forward So the president and those officers under the new bylaws frankly are getting more powerful than they were before because there were six how many trustees were there? There was five so three from Waterbury one from Duxbury four from Waterbury one from Duxbury slash Mortown because it used to be two from the town two from the village and then one from either Duxbury or Mortown coverage area and then when the village went away it just was four from Waterbury and one from the other Correct Thanks All right So moving this process forward how do we take and choose somebody we do it here tonight You can do it tonight you can do it on the 15th if you want the meeting is on the 18th so it's the 18th so you could wait until the 15th to make the appointment or you can do it tonight you can ask them to leave and deliberate about it and do it a little later tonight it's up to you but you got to do it by the next meeting I'll just let you know that you know I appreciate both of you coming forward to this position unfortunately there's only one shoe and two feet so we'll talk about it and probably make a decision by next meeting and let you know again it's however we choose it's I'm sure we all wish we could have both of you but they're like you said Mike there's other places in the town that we certainly could use volunteers for as important issues so I appreciate you both coming in Chris can you have someone look at the license plate as you mentioned I'm going to be right now okay the discussion on leaf peepers run can we talk about just that whole discussion surrounding the building and what we might need to just consider as next steps there just to make sure it doesn't fall off too far because last meeting we talked about what we wanted to focus on this year and it sounds like that's got to be put on the list well yes and no I think it's something that's got to be put on the list the ambulance folks have kept us apprised of what they're doing we own the current building and lease it to Washington they do pay a lease payment well they paid $250 two years ago for ten years so it's if you want to say they're paying so it's going to depend on what they mean from us or want from us going forward I know their preference would be to use the site that they're on they've had a couple of different iterations and we involved Bill Woodruff and Celia in those meetings because it's got to be able to accommodate the highway department's needs as well and it's tight it's just tight if they decide to go off site then it's not I don't unless they come to the town they ask the town to buy the property and I think given that there's two other towns involved that it shouldn't just be us so we'll keep you apprised but I'm not sure at this point how much it's going to affect us or what they're asking of us right now I think my bigger concern is if there's if we knew what type of acreage or square footage or whatever that is necessary personally I can keep my eye out and in fact I got one idea off the top of my head already so if we had some idea of whether they need one acre or two acres whatever it would be because obviously if they could find another location that's going to really not only help them but it's also going to help the town share the highway department by opening up more available space for them as well well I'll keep you apprised I know that we have a meeting coming up here soon so I'll keep you posted okay leaf papers so leaf papers new folks in town at least who's the last race director Roger Kranz yes Roger Kranz has come and talked with us about the leaf papers half marathon and 5k run for a number of years now and last year he told us that last year was going to be it for him Roger and his compatriots you know took the race from its old course which is started in the village and then got over onto River Road and went out and back over in Dexbury a number of years ago shortly around the flood sometime the race course changed and they ended up starting at Pilgrim Park going up Stow Street over Perry Hill and then down in Flats and up to Aubrey Center and then back down over the community trail over the golf course and then back into the village so these folks are new race directors and you'll have to introduce yourselves if you'd like to come up and have a seat here My name is Andy Shuford I'm the president of Central Vermont Runners so I am not the race director although I am involved in the race and we have hired a professional race director to run the race this year who couldn't be here tonight because he's way out west and kind of on a trip that he planned so his name is Will Robbins and he's he puts on a number of different events one of which is the biggest one is probably at Trap Family Lodge there's a catamount ultramarathon event that he's put on for a number of years so he's he's fairly experienced in this he hasn't really done many road races so this is kind of a new experience for him but we've put this race on for a long time so we can work together to give him the input he needs but we do want to make you aware of the changes we talked about mentioned that the Perry Hill Water Vary Center course we've decided has become too difficult for people to want to be interested in we've lost a lot of participation the numbers have gone way down so we're moving the course back to a short course which is from the horseshoe at the state office complex and going out River Road and coming back as we and coming back through the trail behind the cemetery and into the state office complex so we're pursuing that and have temporary permission from the state to use the horseshoe and we've talked with the town of Duxbury and so now we're talking with you to let you know about that change which I think will help get our numbers back up and I'm sure they won't be back what they were back 10 years ago because I think all races are kind of declined some but what we would like to do is get back to where it makes sense to even put the event on we need to have a little more participation you might be asking Andy what's the percentage of drop in participation I can give you some basic numbers the percentage I'm not certain I have that but say our the last year we ran this particular course which is the pre-irene we after Irene we had to do some different things that weren't quite the historic course but we had 639 half marathon finishers in 2010 and 414 5k finishers so that's 1100 approximately people and that's in finishers and this last year in 2018 we had between the two races about 400 so it's dropped quite a bit a lot of people their reaction is well I don't want to go back up that hill again I can understand that so I said I've done that once I'm not doing that again so we used to get a lot of repeat people that would just do it every year do it every year because they liked it was not too crazily I think going back to that should get us back to some better numbers of course we used to limit the field and it would sell out and that's it and that was probably at about that 1100 people level it would be limited and I don't expect that we're going to get back to that at all but we could get back to say you know the last year on this kind of modified course we had 634 and a half and 388 and 5k and that was in 2012 before we went to the Perry hill force so that wasn't too bad and that was that was kind of a modified course like I said because of Irene we couldn't use the state office complex we ended up at pill room and had to go across route 2 and that didn't work at all with the traffic control so I think what we have now with using the historic course will be on main street for two tenths, three tenths of a mile going out that way and then come back on the trail and have a sort of a minimal impact on the road out here particularly with the construction coming up so you would go out across the bridge at the south or east end of the town and then you would come across the Winooski street bridge and go through the cemetery that's correct, yeah so our proposal is on Winooski street bridge and I think we talked about this with Duxbury we don't really want to have to completely close the road I think at one time that was done we think with the numbers that we have there will be less that we can monitor the traffic and close and stop traffic as needed to get people through there and we will be using Waterbury fire on the course as we've done in the past back in 2010 it was that way and of course last year they were helped us out with traffic control on the Guptol maple they helped out on every year that it was on Perry Hill too so that will be involved and most of them remember how it worked back when it was on River Road so I think it can work well again this time we did when the proposal was made to us first of all we talked with Nick the creation director and then Nick worked with Fire and Bill Woodruff to make sure that we would be ok as far as this and the main street reconstruction project will be still in full swing at that time of year and according to everything that we've heard everybody's ok with it so this new course is it just one time around equates to the distance you want or are you going to repeat it it's sort of an out and back of course you go out as we said main street over 100 and then back main street Ducksbury down the river road and they go way way out past Camel Snuff Road turn around and then come back across Mnusky Street bridge and there will be a 5K which is a loop and the 5K is actually pretty popular back in the day it was and it is a loop that it will be actually a separate event 15 minutes later after the half marathon but it gets over with pretty quickly and it will go out the same way instead of going out river road further just come across the Mnusky Street bridge and back and finish so it will be sort of two events there but it obviously doesn't take much time to get that one over with so you guys will have to market this probably to let people know that the route is changing again from not going up Perry Hill I mean how will you go about doing that informing people that it's we'll definitely market that and that's Will's expertise since he's the professional guy but he'll use that as your new old course back to the way it was and we can do that with some print advertising he's got expertise in doing social media kind of advertising so that will come out that way but we definitely will advertise that that it will be a new course so do you have a participant list you can send e-mails to or how does that work we have our old participants if we get e-mail addresses from them we can e-mail them and tell them that would be another way to get people and the races really evolved from having a lot of out of counters to being more of a Monterey so I think they'll hear more about it the word will get around from people that are in our club and then the Athletic Association in Burlington they bring a lot of people so I think the word will get around and people will want to come back to it particularly ones that did the old course back before we changed it but we definitely will have a marketing push between the print is that a date for this yet yes it's October 6 which is a Sunday which is typically been the first Sunday in October you need to run in this race Will is still working on the fees I think he's going to raise it a little bit I think he's thinking about 50 dollars for the half marathon and probably forget what he said but I think it's going to be like maybe 25 for the 5K 25 or 30 that will include a shirt and we'll have some food at the finish he was even talking about doing some sort of lunch box or something for him the other thing that's significant to note is that we're going to change the time in the past it's been 11 11-11-15 for the two races which seems to be kind of late and so particularly with traffic concerns and things like that we're going to do it earlier and start at 9.30 so with that hope of getting everybody out of the way before noon which I think would be a good idea particularly with the road construction and do you start both races at the same time the 5K starts 15 minutes later and it would be done with everybody out of the way within a half hour to 40 minutes probably you were involved in last years do you recall any issues either medical or problematic issues from other vehicle operators or nothing problematic at all we had problems with vehicle operation and we had a lane closure which is the way that course had to be done we had a lane closure with a loop where there was one lane closed so the traffic had to go around the other way for extended period of time so we had no problems and really never had any problems since the first year which was 2013 we've had a couple of medical issues and spring dangles or something and we've had to have we usually have the ambulance there at the finish line and ambulance there standing by but medical problems have been done the only problem I think we had last year was somebody got lost they went the wrong way they went the wrong way there was somebody who was looking to win yeah somebody was in the lead they pushed from right they got pulled off of a kneeling flat which makes a lot shorter I happened to be there when that guy did that and one of my friends was running in the race and was yelling at him to turn around and he thought he was chasing him so he kept running faster yeah I remember that story from a logistical standpoint this will be much easier on the town residents as well as the fire department the fire department enjoys doing this service they'll be along the course I'm sure they'll be helping with traffic at the Winooski Street bridge but he's right when he talks about we would get some complaints every year it got a little bit better but I think 2013 2014 we had people upset because they wanted to go up Howard Avenue and they couldn't go up Howard Avenue and they'd send them up to the next road and nobody can go up here there were people who were trying to get to your house who were a little bit frustrated so this will be much easier from a logistical standpoint and the impact that it has on the traveling public who aren't involved in the race so there'll be a brief closure twice for the starts of the race and I think we'll probably have a police cruiser from somewhere I'm not sure which it's Washington County Sheriff or who he's planning to get to take care of that that should be other than the impact at the Winooski Street bridge do you pay what a very ambulance a fee for medical services do you pay them a kind of a standby fee to be there at the finish and the firefighters of course we give a donation to for their work well I think changing the start time to 930 is a really good idea because it's peak foliage and that's part of the problem we 100 was getting crazy and it didn't get any better and that puts most of the runners here at about lunchtime so they can do something out here and it's I think it will work better for everyone we really wanted to do it a little earlier we need a motion I was just going to ask that I'll make a motion for the leave people run to happen on October 6th as presented tonight start time at your thinking 9 or is that definite 930-945 I second the motion any wish for further discussion seeing none all those who wish to approve it say aye appreciate it Andy thanks for coming in okay managers items pending legal and personnel issues so let's do one of the personnel issues first which can be an open session sit down sit down I apologize for not sending this out on Friday I had it ready on Friday and when I was in Norton Vermont away from any ability to access my computer I remembered that I didn't send it to you so Bob Farr is the transportation liaison has been working for us in various capacities since 2013 when she came as the flood recovery director and her scope of services now that she performs for us mainly have to do with the transportation projects the root 100 rehabilitation project is still ongoing this is the final year of that contract and there is still some work that she needs to do there and then as you all know the Main Street reconstruction project is gearing up it's actually started we've got three removal that's happening now and there will be some mobilization taking place and hopefully Bob goes well the actual construction around the 15th of April so Bob has been an employee of the town since 2015 I believe when she first came here she worked for Armada consulting group and we had contracted with Armada to do the flood relief work and then as she transitioned towards doing both flood relief and the transportation liaison work we had a separation from Armada that was it wasn't contentious at all we talked to them we said we think that we can do this a little bit more cheaply ourselves if we kind of cut out the proverbial middleman Bob had been an Armada employee for a number of years but she was willing to come work for us directly and Armada was happy to have us have Bob so she is on a contract the employment agreement the purpose for the agreement is that it's she's looked at a little bit differently than the standard municipal employee consulted with attorneys back when we first did this in 2015 but didn't need health insurance and she didn't need retirement and she doesn't actually work enough hours for the health insurance and the retirement some years she's working enough that she would be eligible and some years not so we were helped out by Scott Cameron back in our first year of putting this contract together so the agreement is very similar to what it has been since the beginning there's a slight I say slight it's about a 2.3% increase in her weekly salary over there I have two measurements of the CPI one through the end of December which was 1.9% one through the end of February which was 1.5% so it's slightly above the rate of inflation but I think she certainly earned her pay for us she works in this contract it will be an average of 24 hours a week sounds like an odd average but that's the way it averages out over the course of the year she had been working 20 hours a week in 2000 the last half of 2017 or the last quarter of 2017 through 2018 now that the Main Street project is getting ready to go she's going to be bumping up to 25 hours a week on average for now and then once we get into November she'll go down to about 23 hours a week so it just works out to 25 and a quarter hours per week and you can see on the second page under number two and letter B what her gross weekly salary will be and the hourly wage rate and as I said before the wage rate looks very high compared to the wage rates of most of us other town employees including myself it's much higher than my wage rate if you broke it down hourly but there are no benefits at all in Barham's contract so we pay Social Security for her because we have to but there's no health insurance there's no retirement there's no life insurance disability insurance all that stuff is all on her own so I would ask you to authorize this it runs from April 1st this year until March 31st next year what was the last thing I was going to say about it I guess that's it so if you have a question you can ask it the only question I would have just out of curiosity does the town out of this wage does the town deduct like the Social Security unemployment yeah I mean out of this amount and she gets the remainder she takes care of that she doesn't take care of that herself we pay her this wage and on top of it we pay the employer share Social Security she pays the employee share at Social Security so from the perspective of FICA she's just like any other employee but that's the only if you want to call FICA a benefit that's the only addition that we have to pay and oh I know what I was going to say so if you did the math this comes to about $79,000 on an annual basis and in our budget for 2018 and that that 79,000 takes you through to March 31st next year in our 2018 budget there's an expectation that there will be $65,000 coming back from the agency of transportation because we have we have an agreement with VTrans for this position she is the liaison for all of these projects and we have a grant from VTrans so this is going to cost the town about $14,000, $5,000 $15,000 it's a bargain from our perspective she'll be staying through till the end of the expectation you know this the contract says it's automatically renewable through the end of 2021 the main street project is supposed to end June 30th of 21 there could be change orders you know rain whatever so we'll figure that out but this is at this rate it's a one year deal so if somebody would like to make a motion then to approve this employee agreement contract between barbed fire and the municipality is the motion about managing to sign it? yes I'll try to build the sign up Bill I have one question does so if she's working an average of 24 and a half hours a week is that times 52 equals 1200 74 hours that's what I just did in that she's paid for a few kind of a combination of sick personal vacation leave for 144 hours that's about 1300 hours something like that I'll make a motion this contract an authorized bill to sign the contract I'll second motion has been made and seconded is there any further discussion? none all those who wish to approve say aye aye okay yes so we need to I would recommend that we go into executive session to discuss the legal issue that we've been discussing for months now and then there's one other personnel issue that needs to be done in executive session so if you can somebody's got a motion to make I move that the general public knowledge of the details of potential litigation involving the town of Waterbury would clearly place the town at a substantial disadvantage that's motion number one I have to do one at a time okay so we'd like to make a second that motion please okay any further discussion all those approved say aye aye I move to enter executive session to consider potential litigation involving the charge of Mr. Oak and K.O.V. town of Waterbury and related confidential attorney client communications made for the purpose of providing legal advice to the town and to discuss a personnel issue a second for that motion as well I'll second alright any further discussion all those in favor say aye aye okay I invite Fred Sating Kelly what's your last name Kelly Kandiston I knew it there's too many Kellys that work over there and then Nick Letty our attorney as well as Nick NATO director into the meeting okay