 From closed session. There was no reportable action out of closed session and Are there any additions or deletions to the open session agenda? Okay So we'll move on to oral communications. This is the portion of the evening that reserve for the public Just comment on items that are not on the agenda so Three minutes is a good time for this Current so if anybody would like to come to the podium slash lectern Do some one that I know John Hayes hasn't been on board very long But I thought he was that kind of a person At the forum he read from the grand jury report among people He didn't say that right here on the very first page The grand jury began looking at long people water district July 2009 and finished its informal investigations It's formal investigation mid-May 2010 and Some things that he read everything bad What he didn't read was in the third paragraph for the past five years but District has been operating in the red and through many years of ineffective actions and neglect by the board of directors and management Staff LCWD is on the verge of bankruptcy He didn't read that He just said it's on the verge of bankruptcy and it was my fault and that he older well people When I defended myself They laugh it was quite something so They weren't satisfied with that so they go on the press banner put their ad on and let's say in 2011 blah blah blah they Don't put the right day and after miss Finney's Response I Think it was deliberate and It's not right That isn't how board members are supposed And they also I don't know how many people are here from long deco couple They blasted long people They didn't say my name. They didn't say those mom's name. They said Do you want people from long people? Doing the same thing to artists Anybody else from the public like the comment Here finally it's too bad When there were items that people in long people were concerned about and today's meeting I know it's gonna be a little short but it's very significant for long in that We're going to be celebrating hopefully Roger's was integral to the success of the merger who was integral to the long people getting by And being what it can be And I would like to honor him he was it was missed out in a lot of the reporting Significance of his contribution, and I'm really glad that tonight We can say that and say in and close to our home This over again this and thank you very much The other significant Success is I think that are coming are having totally unexpected and our food both mr. Rogers and to the state Finally wanting to get the monkey group Projects resolved and going It hasn't been specifically from the board before jargon's feet. We've had some Roadwatch So I'm looking really a lot forward to the next coming years and things drastically changing I'm in favor of seeing you face this on this board But we will get by Thank you Would anybody else like to speak during oral communication? I don't see any other hands up at the moment, so I'll close out oral communications And we'll move on to unfinished business The item is upper Zangandy Creek streamwood habitat enhancement project access agreement Sure In 2014 I believe it was the the board authorized the county and Project that would enhance stream in stream habitat birds spawning some Specifically steelhead and coho salmon The Louisiana Creek has been identified by the National Marine Fisheries Service as the most important String in the San Lorenzo River watershed for the recovery of coho salmon and steelhead in our Region in our watersheds specifically in the San Lorenzo and the San Lorenzo is really the southern most Stream that the coho so the county and the RCD and the city of Santa Cruz and the San Jose Valley Water District in 2014 Started Discussing how to improve in stream habitat. What's happened in Zangandy Creek is it's been inside Because all the stream wood has been removed and so it's eroded away down to bedrock and so the stream habitat and It doesn't have a lot of coho and diverse features in the stream bed And so by putting logs and large wood into the stream We would recruit cobble and silts and different kinds and it would pool with pools and Complex stream habitat 2014 And we received a fish respiration Brandon FRGP And so we've gotten through the planning phase now and these are in the design has been provided in the agenda and We're into the next phase now, which will be to to do the Installation of the large wood into the stream and so what we're asking for tonight is for permission for the project take place on the property and asking for access to the district's Property that's up on the upper water upper watershed in Zangandy It's about a half mile stretch of Zangandy and then they're the half mile stretch Downstream from us that's owned by the city of Santa Cruz So we own the upper half mile and we own the lower half mile and it's a one mile stretch and we'll be installing large wood into multiple locations along that stretch The next and then the next phase just so you know that this isn't going to be the last time you hear about this It'll come back again and we'll have you consider The grant and Maybe a little bit of board discussion first and then I'll go to the public for comment I just had a question. It's been a couple years since we saw this and Then it's mentioned in here that you know ours are our properties are best because there's not development up there and so forth And the barriers are upstream from our property Are is our CD doing anything in the lower reaches with homeowners private property owners or is there? They're putting all their eggs in this basket This time for this project, it's just focused on the city's It looked in the agreement like they're installing structures But we're responsible for maintaining it for 20 years. Do we have any idea how complex that's going to be? That's We have similar structures installed in the watersheds Gap and lower in the Zion And they're still in black A long period of time 16 Our water channels outings the CCC crews and spotless if they're a little lower profile structures, but they're still in place for the most part Little concern, okay So next summer is when it's anticipated that the installation will take place How long do you or does fish and wildlife imagine that it will take to have the silt and gravel and cobbles? captured by those In a way kind of like artificial rears and for the stream bed to start taking on a different character I Guess I have one question about how mate does they're cabled at one end is that right for and they break away and something really big and Or are they cabled on both ends to keep them? Anger Yeah, there's there's looks like the design of the logs is to be sort of criss-crossed And then they'll be multiple like folded and cabled together So it looks like you know each each one has many large large logs at least And then some smaller Like So any maintenance it would be rare that maintenance would be needed and take a very big event and if it was Moving oh, oh, so there won't be minor maintenance. It'll be So Given the fact that there's probably being a lot of trees cut down. Okay, is there Around Unusual time Okay, I'd like to go to the public now anybody from the public like to comment on this item. I Don't see anybody so Let's bring it back here Any other board discussion before we Okay for us to take a motion on authorization to proceed with this I'm trying to look for the The wording shall I read the wording are we ready to I would move that we authorize the district manager to execute the access agreement and To authorize the district manager to enter into a cooperative agreement associated with the actual permitting Can we do this on a voice vote I think so all in favor I any opposed Okay, let's move on to new business then and item a is the district manager employment contract so either I'm happy to kick it off if Gina would would summarize if there's anything that I have left out Rick and I had a conversation based on the parameters that the board and me with The template of the district's agreement is based on that which was used for the prior director It's a fairly standard set of terms and agreements the The concerns that the board raised were regarding in That would say concerns that Okay, so yeah, but just the parameters were were defined the negotiation resulted in the document that's in the packet and Yeah, yeah, I think we all spotted that one. Yeah. Yeah. Yeah, there should be a Right Oh This is Yeah, what I have is Okay, I think my understanding is the only substantive difference is that you weren't willing to explain except a small Hybrid car as your vehicle Okay, okay, let me take it to the public then anybody want to comment on this item tonight I think How happy And I think he'll do a great job He's he's calm Treats everybody with respect. I'm so happy that he's having this opportunity To do this can help out the district. Thank you Thank you any other anybody from the public want to comment You don't see any so close up orals on this and bring it back to the board Think we probably have no more discussion, right? So somebody like to make a motion. I'm very happy to make a motion that we Appointe Rick Rogers and name Rick Rogers as not acting but permanent regular district manager under the terms of this agreement Okay And I think we can do this one of the voice vote. So Yeah, welcome as official See you're into nearing decree and raise you 42 years For their support I want to thank our people that have spoke up for me our rate payers and said kind things I have to thank the candidates. They've been very nice. I appreciate that Not pulling me into the to the election I hope I can live up to tall and kind words. I really do I'm a joy for the district. I'm part of this I'm part of the community in your large portion of my life I think I know what the community wants And I'm gonna work to do that and I appreciate your support Thank you very much Okay, let's move on to the next item on the new business agenda and that is the other post-employment benefits op-ed trust fund administrator Talking about this a while ago So there are Some employees that retired that are offered other post-employment benefits, which is a small contribution towards their their medical Right now the district has been doing okay as you go Method you are able to set up a trust fund Dedicated to these type of things where you are able to earn Higher interest rates on it. It is dedicated and set aside specifically for this type of purpose While the district isn't in the financial situation to fully fund something like this This is at least setting up the trust funds so that we can have the flexibility of being able to fund something Similar to like a pension to you know, I mean a lot of it is fun You know, you are trying to fund it in advance not doing a pay-as-you-go type of method. We've looked at Sir, which is It's calcers, it's their California employees retirement benefit trust fund And then we looked at cars the difference between the two is They are a for-profit and then sir was created to be to kind of follow with the they are The non-profit agency very similar to us. Obviously we all are aware of Calcers in general They offer lower rates and they've had exceptionally high People buying into their their trust fund as compared to cars So for those reasons, I think it's kind of a good fit for them Let alone the fact that they do cheaper. They have a much lower management fee And Well, I've actually got a question we saw this committee, so I I understand it But this may not be maybe we'll have to talk outside the gas be 75 versus gas be 68 Are we going to be having more changes if that comes into effect? Yes Where Okay, so it's it's it's a similar style, but it does it's not overlaid. It's just covers different Where And that brings me to my second question you mentioned here at some point later in the report again remember it was we can start Putting just the current year's Budgeted amount in there and if we need to withdraw it, is there any penalty associated with withdrawing it? No, you're only allowed to withdraw for the funds that you've expended So if we started off slow with just a matching type of a program where you know It costs a deal method a thousand bucks this month We'll turn around and contribute a thousand dollars to the fund if the district were to get into some sort of Cash pinch situation. We could then go and request a reimbursement from our old trust fund for the money that we had expended So at least starting off, that's definitely the easiest way to ensure that if we were to get in a situation Still yeah, we'd still be able to withdraw the money Thanks The matches And certainly the Is the difference in the number of basis points just a private versus public Someone the district manager and the director of finances being the people that can authorize the withdrawal of qualified funds or change the funding the funding process, so I mean if If the financial situation of the district continues to get better then we can start making decisions down the road To contribute more than just the matching to help, you know reap the benefits of the interest of this account Can earn to get us about nice points where it's I'll go to the public then anybody want to comment on this item. You don't see anybody putting their hand up So we'll bring it back to the board For the discussion and if not, then I liked it when we saw a committee I think it's a bargain compared to the private one and the earnings are great. I mean, they're with the record of earnings There's no guarantee as they always say I think it's a good choice I appreciate Stephanie's keen eye on opportunities for us to do long-term strategic saving and Optimize our resources Okay The first one does not the second one does require resolution But it's essentially authorizing us to enter into the trust agreement so there's a paperwork to sign for that and Then the second one is adopting the attached resolution By delegating authority to the district manager and director of finance to request disbursement of all the funds from the trust And I'll offer this to the budget and finance committee first if anybody from such wants to make a motion to Can we do all three is one? Pardon Yeah, okay Thank you never hurts to So can we do this as one One motion to prove all three including the resolution. Yeah Resolution probably separate Okay I'm Right I would move that we Authorize the district to enter into the trust agreement and For the pre-funding of OPEP and Also authorized the district manager and or should we and I would say to the director of finance and business services To control the timing and amount of funding Oh Who do and or that doesn't matter we want to do we need discussion on that? Everything and I mean and or in this case, I think and is the Is the or version? I mean it says that either can do is that correct? Both, okay, I'll mend my motion to say and or okay, I'm gonna hear a second Okay Can we take a vote? Director Bruce. Yes, director Radcliffe. Yes Okay Oh Is it page 40 right, so it's a resolution 8 18-19 Yeah 4-0 4-0 the packet Oh Well, maybe I'll move for approval of resolution 8 18-19 delegation of authority to request disbursements resolution number 8 Okay Holly director small Yes, director Bruce. Yes, director Radcliffe. Yes, yes Okay Good so That moves us okay on to the consent agenda Bring it to the public first in this case with anybody from the public want to comment on any Items on the consent agenda. Okay. I don't see anybody Directors does anybody want to pull anything from the consent agenda? Okay, I see none. I'll move approval of the consent agenda Okay, let's just do this up-and-down vote all in favor aye any opposed Very well consent agenda is approved District reports all this was that Here Well We can contemplate that with anybody in the public want to comment on anything in the district reports I think it kind of identified So What is it called surcharge You can serve Okay, thank you any other public comment on district Okay, I don't see any Any further board just a note we talked about it. I think last time just congratulations again on the fish ladder clean out For the storm, so we're really glad that got taken care of this year since we couldn't make it last year Okay, are we good I had a this this may not be an engineering report item that I have a question about the status of the work on Bear Creek Road, and then we have a workaround pipe there, but Operations as well because I Guess something else going on the activity on highway nine around Okay, I mean there's a lot of district trucks there Okay Okay, great Thanks for getting on it Okay, are we good, okay So There are there's one letter of written communications. Anybody want to comment on communications Remember the public Okay, I don't see any We're good, and then there's informational material in there I Guess I've never officially asked this in public take public comment on informational material. Okay, not necessary. Okay, so We'll note that is in there Okay, okay And Since I hear no needed discussion Can I hear a motion for adjournment Directors They've done interesting things they want to tell us about Well, okay, okay, I guess I thought that was happening with everybody under district reports, but okay Committees Anybody want to comment on their committees? We had a meeting Yeah, there are minutes are in here Yeah, I think Bill and I have very brief updates on our CSTA. Okay, go ahead Okay, I Didn't learn anything at the golf thing because the guy was like the auditing guy world warring, you know It gets hot down there, you know People don't walk around the world. Love people that live the rich people that live down there They go away because it they don't walk the sidewalks You gotta have your dog can't walk your dog on the sidewalk because your dogs Get it in the feet fried and then there was like a restaurant where there was a granite bar And I mean you could cook a egg on that thing because it's on the scent. So anyway I did socialize a bit more at the conference because it wasn't like the one in Monterey because I was always driving home So I meant and I did talk to a lot of people on stuff like that. So anyway, I just go through the different they have all this different classes that you go to break out sessions they call and And it was fun. Yeah, I have to admit, you know, I really appreciate the public Way to go down there or something like that, but I did I did actually learn The timing was kind of weird, but I did go to let's put on by a lawyer and it's called Public Agency Advocacy Advocacy the rules regarding logging and ballot measures and It's I ironically I mean during the time When I sat there actually email Rick, I know that we had a chat session set up with chalk And the public agency is not supposed to This is more involved. It's actually city, but when it comes up to an election You're not supposed to absolutely not use any public monies Advocating one side or on a resolution or a candidate as well So I did see it kind of a little bit of a problem with having these chat sessions with chalk and then Rick immediately changed it to Stephanie but that was all and then I also did see a problem with we did send out a mailer For all the infrastructure improvements Projects that came out right when the election came out. So but there was no big deal I don't think it's a thing. But anyway, that was a lot. That was basically what this Session was about, you know, because I was interested in that, you know, you have to when you're public official, you know You really have to watch, you know On everything. So that was that one. So and then the next one I Wanted to go this one was settings for the stages to test how to prepare for pep improvement projects But the room was packed and I couldn't get in that one So then I went over to more bites for your bucketing the most of the volume for your district's technology investment And that was all like I mostly meant maybe we have to improve our website I think that's something that's up with me. So it's more about this, you know technology and figure special district and proving it proving the website Well, I'll try to go through this a little bit faster, so it's not so boring but Then I went over to beyond and posted pray how to recruit the vet rightful of candidates at the time I didn't know Rick was gonna get signed on so I was like, hey, you know learn about That and that was put on by HR professional and there was a lot of district managers and stuff in that And then I went to Best practices of recruiting hiring negotiating about evaluating and terminating for its general manager Again, that was concerned about that and actually that was kind of helpful tips about they also went over the district manager contracts To make sure you cover all the all the different situations of the contract, which you know, I didn't I know Margaret That stuff that that was that was again interesting And then what the other one was can we all just get along improving board manager staff roles and relationships And that was different personality types and stuff things as a director to make things as an organization move smoother along with the The mixer your organs, you're not getting out of line. You're not micromanaging whatever and then the finally the last one I was most excited about was governments and engaging youth and That was internship programs for College high school juniors and seniors that were you get they basically get paid and most of the ones that get approved Get the students get paid a minimum wage, but they actually work with You know, we might have some kids that are working with the pipeline You know go cruising around and actually doing work Performing work engineering and environmental stuff like that. So I I really I would like to learn exactly more about Actually, no an engineer that works for San Jose water his name is Jacob Pierce Yeah, and he's a he was a long time ago He says now he's a top senior in the works of San Jose water He's always been trying to get up because he was an intern with San Lorenzo while they water district long time ago and So I wanted to learn more about that and then next year maybe talk about expanding that I think it would be interesting thing to talk about. It was pretty exciting That that might be something that we might stand I know we had those kids that were doing a study or something Remember what men mean they were doing it that environmental study stuff like that. I don't know if they got paid for it or not So anyway, and that was it. Thank you Okay, did you want to come in sure just I will cut to the chase the two breakout sessions that I attended that were most valuable and Timely for for our needs were one on social media policy that For special districts many of us are just coming up to speed on the use of social media It's kind of a brave new world for a lot of us And there are some best practices and there are some big problem with legal considerations around how Trademark issues and copyright issues are handled in social media context and a number of other things. So There was a breakout session that just sort of brought out all of the different things that Special district should be aware of when they when they either utilize social media like Facebook or LinkedIn or Instagram or anything So that's that was something that was I brought back and raised at the admin community and we'll we'll have a forthcoming Social media policy to make sure that we say stay on the right side of all of those requirements the other session was on District voting special district voting by district and not at large so electing their their board members by specific districts and the motivation for this isn't necessarily like It's now being motivated by someone who wants to use the voting rights act and Racial demographics to make sure that there aren't discriminated classes of people being excluded from Representation on a special district board and There is a particularly litigious and Eager lawyer or law firm who is bounty hunting and issuing requests for action. That's the right word for it. They're basically requesting an action that special districts change their voting arrangements according to the demographics of their district and And There have been a number of special districts particularly in Southern, California who happened hit with what is essentially a $30,000 do this or else letter and so the breakout session was and raising the issue to the awareness of That they have a diverse community and they want to make sure that their diverse community is represented It's probably a really good time to take a look at the demographics of your special district and make sure that representation is very proper So any other board discussion on any of the district report sections of Many reports or director's reports Yes, I think we're done then and we've already mentioned the written communications and informational materials So I'll make a motion that we adjourn and I assume we all okay Okay, anyway, thank you all for coming. We are now adjourned at 718