 First up is public comment. This is comment on anything that's not on the agenda. Hi, training is Robin Goodall on behalf of the library board, just giving to give the weekly update, the monthly update, I guess. We wanted, we wanted the board to be aware that the library has closed for, I mean, I suspect you all noticed that we have closed for in person, most in person interactions. All electronic actions, business is still happening. We are meeting as a board of trustees weekly with Amy to make sure that we are keeping people safe, both the employees and the public. And we have two employees that are comfortable being in the library, Amy being one of them. And so able to request materials and pick them up with outside pick up. Great. So, and there are lots of resources, the newsletter is sending out lots of resources and the Facebook page has lots of resources for community members that are at home, especially so that that are also doing homeless things. And Amy, if I missed anything, you can feel free to chime in there. Thanks, Robin. Okay. Does the board have any questions about the the way the library is proceeding through this very strange time? Sounds good. Good. Thank you. Take care, everybody. You too. Thanks, Robin. We had somebody else join me. Somebody else joined the call. I'm here, Larry. Okay. Got that, Shannon? Just helping Shannon. Yeah, thank you. Moving on to approval of the agenda. I'm sorry to interrupt. This did have a question. Okay. I wanted to get an update on the status of the climate solutions resolution letter that the select board is supposed to be sending to our state representatives. Trini, I could answer that. This is Adolfo John. The select board discussed the crafting of the letter two meetings ago. Unfortunately, with everything that's happened since then, I have not had a chance to draft it with just issues coming up. But the board has given me direction on what to include in the letter to then bring to the board for their approval before sending to our legislators. Do you think the select board wants any assistance in drafting that letter? If I need any, I'll certainly ask. I think too many cooks in the kitchen would delay the process. It's already been delayed for a while, so... Yeah, but we're also dealing with a global pandemic. And I don't mean to be rude, but there are other issues at hand. Oh, I understand. Hence my offer for providing assistance, understanding that you are busy with other issues. Okay. Do we have any other out there for public comment? Yeah, so this is Amy, and I'm here as a representative for the RANDA Area Mutual Aid Network. I just want to give a quick briefing about the purpose and goals of Raman. This is a community-wide network, I guess we could call it, that is working to maximize the services that each organization can offer to support people during the COVID outbreak, also to keep one another informed and to leverage the resources that we share to help support our communities. We serve Randoff, Braintree, Brookfield, and East Grandville residents. There are three teams at this point that are active. There's a communications team, a fundraising team, and a volunteer team. The communications team right now is working on saturating as much as we can the communities with opportunities to know what services are available to them. And one of the activities that we're working on right now is to put together an every-door direct mailing. A lot of Raman activities right now are conducted, the robust webpage, which I hope you've had a chance to look at, also postings on front porch forum and so on, but that does no good for folks who don't live in the digital world. We're working to get a literature into the hands of every resident so that they know that there are resources available to them if they have a need that needs and they need support. So the fundraising committee, I think that one is pretty self-explanatory. People will be making contributions to support their community members and they're working on a mechanism to make sure that folks are getting the help they need. And the volunteer committee, which is working to take in information from folks who have needs, everything from needing deliveries of groceries to help moving to with the organizations and volunteers who have the capacity to help. So that's what we're working on right now. Do you all have any questions? It's like a lot of coordination and collaboration. It is. And Linda Anderson with Capstone Community Action has been amazing with keeping us on track and bringing together the organizations and agencies that can really support the community at this point. So hats off to her. Absolutely. Amy, this is and everyone, this is Tom Ayres. I've been participating in the weekly Zoom meetings of the ramen group and can only second part. Amy has said they've been doing some great work. It's perhaps best for me to bring this up during the other business portion of the meeting, but the ramen group has asked for the the towns of Brookfield, Randolph, and Brain Park or founding members of this network. And I would recommend that for a consideration. All that would mean right now is that we would have a official representative, if you will, at the table when we meet each week to represent the three towns. So just put that out there for everyone's consideration. Also, and Josh has also been participating in the meetings as their time allowed. Seems like the town kind of was a founding member just wasn't official. We had a discussion among the founding members, especially the people on the communications team, which includes Amy and myself. Over the course of last day or two as to whether we should officially ask the town through their select boards to be sort of sponsoring members of a group. We didn't want to be so presumptuous as to say. In my capacity as the president-elect of the Randolph Rotary Club, which is one of the participating entities in this process. But the participation by Josh and Adolph and myself was never really formally in an official town capacity as I understand it. Would we deal with that under new business? We would. We'll just need to understand what founding member means. Like what is it? Are you looking for the town to be at the table to help with coordination efforts and whatnot? Or is there what's the ask? I think that would be part of the expectation right now. All of the participating organizations and I can I can list those later in the meeting if you want or I can list them now. There are 16 participating organizations, mostly made up of area churches, social, the Kimball Library, the two Rotary Club, and the Orange County Sheriff's Office, a whole handful of groups. And really, they're all just participating in the discussion to coordinate different activities. At some point further down the line, there may be a modest financial ask or contribution of some of these organizations, but that's that's something that could come further down the line. It's not an expectation of participation. Great. Do we have anything else under public comment? Hi, Trini. This is Heidi and like to give a brief report on our park. As you know, we closed down our park area, so the tennis courts remain to be closed. We have had a lot of high traffic activity as well in the park and the playground, as well as in the courts, basketball courts. So I have multiple signs up closed as well as the playground. And that goes along with all the parks and playgrounds across Vermont. And Monday, Sunday night, we had, or during the afternoon, a couple of kids broke into a shack behind the skate park and a skate park in the ice rink. They pulled out a few old ramps that were there. I found them on Monday and I had a move afternoon. The police had been notified and we talked to several of the kids and we are trying to educate them like we get that you're bored and there's not much to do, but breaking into a shack is not one of the things to do. So I'm for this group of bikers and kids in the park is getting bigger. But everything else is cleaned up on ice rink and all the programs have been suspended. Baseball right now is the only one that we have and that is not. We're waiting for guidance from the leagues and the governor and hopefully we'll have an answer by next week if the baseball season will take off or be canceled officially. So that's all from, oh and then we are still hoping for summer camps, so that's what we've been working on summer and getting that staffing kind of ready, but that's also all pending and hopefully we'll have better clear guidance within the next couple of weeks. So that's all from the record department. I would tell you wherever you are tomorrow at 11 o'clock to tune in to the governor's press conference. We'll do, yes. It'll be live on TV and it'll also be on Facebook on his things usually and CAX lots of times live streams it on their website. Yes and we've been, I've been meeting with via Zoom with all the Vermont Parks and Rec directors and we're trying to stay all on the same page and so it's been really great about summer and the pool. Great. Any questions for Heidi? Thank you. Any other public comment? Hearing none, approval of the agenda? I was going to ask if we could add under other business the Ramon and other town would be an official founding member. We already added that under new business. We did, okay. Yep. I'll second the approval of the agenda. Okay. All those in favor? Hi. Opposed? Who should carries? Consent calendar? This is meeting minutes and warrants. In your packet you should have the meeting minutes for both the 12th and the emergency meeting on the 24th. Aria moves that we approve the consent. All those in favor? Hi. Opposed? Carries, new business, the VTRANS mileage certificate? This is a an annual process with TRANS. They ask us to certify our highway mileage. The areas in your packet say document that included a background material to confirm that we have the necessary items that show that we are up to date with our highway network inventory. So if the board were to approve this, we just need a motion and we could use our minutes and wall signature as proof that the board confirmed as opposed to all five signatures. Any questions? Emotions? I move to certify the roads. I guess this is the roads, right? It is the roads. Town roads and bridge standards. Is that part of it? It would just be the highway certificate title of document. Yeah, certificate of compliance for town roads and bridge standards. Okay, I move to do that. Opposed in favor? Hi. Hi. Opposed? Do we have one opposing? No, no, it was a late aye. Next up is the water wastewater payment process. The Water Wastewater Committee met recently to discuss what options they have available to them to rate payers in the water district and the sewer district. Concluding that meeting, our finance director reviewed some of the material that the committee discussed and pulled together an action item sheet for the board to consider and the recommended motion is included. To add more information, this would essentially mimic what the board had previously done with tax payments instead of it being a three-month delay on tax liens or delinquent water and sewer bill penalties. It would only do it for 90 days because 90 days more closely resembles when bills are mailed out for water and sewer payments. Any questions on this? Have we got any feedback that this will be a problem or curious why the committee was discussing that? The there may be a requirement for being to place a ballot or an article on the ballot that asks rate payers for permission to retroactively approve this. That is a hold back. The challenge there is that the rate payers can say no and this year it would be roughly between three and five thousand dollars where the rate payers would have to then reimburse the town as a whole if the town voters were to decline this. This doesn't have anything to do with the town wide. This is just the water district. It would just be the water district for delaying of the penalties in the interest. We may still have to go to your right, Trina. We would have to have to go to the water district. That's right. Larry, when this was being discussed in committee, did they see any problem with that passing by the voters? No. The sense of the committee is that it was a good idea. We didn't have the authority as a committee to make this decision. We did talk about it and think that it would be pretty nice for at least a small group of people and thought it was worth doing. I think as it also points out, the amount of money involved is not so large that we really thought that no matter which way it would go, whether the district ultimately approves it or doesn't, it didn't seem to be a significant factor. When we do our bill for water and wastewater, are we going to be able to, if somebody's delinquent multiple quarters, will we be able to break out that this one quarter doesn't incur the additional fees or are we waiving it for their entire bill? That's one of the things we ran into with the property taxes. Yeah, I'd have to re-confirm with Cliff. My understanding was that it would be easy enough for us to break out this 90-day period for fees and interests, but I would have to double-check with Cliff. Any other questions? I remember correctly when we were looking at some of the issues with folks that hadn't paid, it was broken down by line item according to when the billings were made. Dolpho and Trini, this is Cliff. Hey, Cliff. On the billing system, Trini, can you repeat your question again? When we were looking at waiving the penalty for property taxes, it was going to be real challenging to break out for those that had delinquent taxes prior to the period we were looking at. My concern was that we didn't back you into a scenario where these people, somebody hadn't paid their prior invoice, and you had to try to decide how to break out the interest or penalties on just this span of time. I think we can do it because of the way the billing system works. Impose interest finances from a certain date back, and I believe the motion is written so that the board would be putting a similar 90-day moratorium on those bills so that it would be essentially one billing cycle. So if it's the cycle, just so we're clear with me given some of the questions we're going into with the property tax piece, if I didn't pay my last bill and I'm already collecting fees and penalties, is that amount that I owed before this billing cycle going to collect tax and fees during this period, or does the motion need to be done so that there's no tax and interest in penalties accrued during this 90-day period? No, we can continue to accrue interest on the old balances. Okay. That's what we did with taxes, right? That is correct, Larry. Pat. That's what I meant to say. Just want to make sure we give you the motion so that you can implement it easy. Yep. In all your spare time right now, out doing your photography this morning. That was done last night. That was not done this morning. Well, I can tell you the load of stuff went north today, so A&R was on site and shut them down. That's what I heard. There was a lot of emails going around this morning too, so. Well, by the time it got to me, we already had A&R on site, so multiple paths. Anyway, a different issue. I need just a few more. Okay, so any other questions on this? If not, we'll entertain a motion. I move that we use the suggested motion that it also has in our paperwork. I'll second that. Okay, we have a motion in the second. All those in favor? Hi. Hi. Opposed? Motion carries. Thanks, everyone. Thank you. Next, we have the proposal for swimming pool, sanding, and painting. A draft RFP that Heidi and I have reviewed and pulled together. It has a lot of detail in here that provided by Heidi on what is still needed at the swimming pool. And much of that has been discussed by the board in the past, and it's mostly just the sanding, taking away of the old paint, and resurfacing and applying new waterproof paint. And this is just approval to send the RFP out? Approval to send out the RFP, and then also we would need a motion to allow us to essentially use the $40,000 in the Recreation Equipment Reserve Fund. The bids would come back to the board if we have multiple bids. The challenges in Heidi is much more familiar with this because she's been dealing with the issue more directly. But the challenge is that there are very few people in our general area that could perform this work. So we may have to do a single source option at that point. The board wouldn't have to review the bid again, but we can bring it back. Absolutely. I'm here. Sorry. Do you have any questions on it? Well, I think even if you only have one bidder, it needs to come back to the board for approval. Just given the refresher course I've recently taken on our procurement policy. So what you're asking for right now is permission to send the RFP out, or RFPs should go out with language in it that allows us to not accept any of them. So I don't see any harm in sending the RFP out. Okay. Anybody have any questions on that or other thoughts? I might make a move to send out the RFP within the budget amount. I'll second that. The motion in the second. All those in favor? Aye. She carries. The culvert on the Beanville Road. This is a project that's been ongoing for a number of years. We finally have sufficient funds to complete the project. We are still working or I'm still working with Two Rivers and V-Trans to craft more appropriate. And we're also hoping that the town won't have to pay for this project if funds are made available for infrastructure repair through federal bills. But for now, I would like to ask the board for permission to once this proposal is complete and has Two Rivers and V-Trans edits, that I'd be allowed to send it out. I could also delay sending it out and wait to see what federal legislation does. The reason I say the last part, the latter is because I learned today from V-Trans, our representative Chris Bump, that they would be more than willing to extend our existing grant form expire in 2021, which gives us a whole other year to work with. Yeah, I think the only concern I have with sending this out now, the way it's drafted, is it has none of the pieces in it that will be required for a federal grant. Yeah. And there are coming, this is a prime project for us to get 100% funding on. It's awesome that we're poised and ready because a lot of towns aren't in that boat, which is going to make us a lot better positioned to compete for these funds. But I think we need to take this bid document and my recommendation would be to hang on to it a little bit and by next month, whether we're going to be able to go for federal funding for this or not. I like the idea of it being able to be paid for by 100% federal funding, so there's no cost to the town. And I also like the idea of maybe potentially being able to package it with some other projects at the same time, whether it's Maple Street or some of that, if we can get all of them funded. But that would be my... I agree, Trini. Yeah, if it's okay with you and the board, I'd like to just ask the board to skip this for now. I'm agreeable with that. I am as well. Sounds good. Do we need a motion to table or... No, we just skip over it. We'll see you again on another agenda. You might have a little fancier name on it though. That's a question on possible funding. Do we have any idea what applications would be due on? No, they can't even agree on how to put the bill together in Washington, so there's no... You know, the guidance isn't out to the town level yet, but the conversations are taking place, some of what their intent is. I've been in on conversations of that and what types of projects they're looking at. We've got some projects in Randolph that we would like to do that are like expanding water and sewer down the Beanville Road that don't really bring in a lot of long-term jobs, but will allow us to be poised to bring in additional businesses or to connect some of the folks up on Route 12. We wouldn't compete well in the normal funding because they're usually looking for sustainable jobs. Some of this money is going to be looking at jobs that you can get people into right now to do. They're looking at how many people are going to be employed while that job is taking place versus what the end benefit of the jobs is. The Beanville Road culvert, Maple Street, redoing Maple Street, the water wastewater, connecting the town reservoir, those projects all will compete very well for that type of funding, and they may have already been packaged up and put a bow on and put some big numbers on to try and just give some examples of types of community projects that would benefit from this type of stimulus money that don't compete in normal funding pots. So we'll see what happens. Do you or Delpho have a list of what you're thinking so that the rest of us could be looking at that too? Well those are the projects that we have going on anyway, so it's connecting the wells, the new wells to the water system, which is a project that's out there that we've been hammering on looking for funding to deal with the manganese issue. So that's one of the projects that we have. Maple Street and our challenges there, you know, while we're looking at Maple Street and the, you know, you've got the issue of power poles and nobody wants them on their side of the street, so we might still just increase the size of the project and bury all those power lines while we're at it, right? So that takes away that problem and we may have gained what we need to put the sidewalks down through there without having to make it go to one-way street because the funding limits aren't really on us as much there. This culvert has been a historic project that's haunted us to get all the funding for. That's on there. We have the water and sewer lines to connect down through to Central Supplies and down the Beanville Road to all the way to the Vermont Castings Building. So these are all basically legacy projects that we have out there that the opportunity is there and you're looking for a place to dump some money. We have a place we can give it a home. You know, earlier this week, I would, Adelpho and I participated in the East Valley Group meeting and throughout the idea of, rather than go for smaller grants and have to do, put a lot of energy into fundraising, that project is a project that could potentially be packaged for this type of funding and I'm sure there's a bunch of others. Yeah, I was going to say we have other paving and water and wastewater infrastructure projects that are, you know, in the pipeline as well. Yeah, Adelpho was working with the highway guys and whatnot to try to look at where we have paving and there was three or four I think I don't remember three or four that just, you know, came off the top of people's heads but you know, we definitely should be doing a search right now of what types of projects do we have in town that we'd like to advance but funding is an issue. If you have any thoughts, send them on up. Yeah, there is and some of this is going to depend on what they put to us, right? The first stimulus bill is going to be, it's got to go and be done construction within 12 months. So that goes towards these projects that we have ready because we've got most of the environmental stuff and all that completed and we can get tied up in environmental and permitting for over a year on some of these bigger projects but, but yeah, if anybody has any ideas or anything, you know, we should be flushing them out. Yep, that's what I was wondering. And see what we can do with them because when it hits, it's going to hit fast. So we do have several of our more challenging roads on a working list. They're there, it's right up the town like Trini mentioned, Maple Street, we've got a few others that are in some dire need of repair. And in some cases, we're not going to have time to go out and get bids or estimates or whatnot for some of these projects. So we're going to have to use our, you know, just educated guesses at them because the process is going to move so quick. And so, you know, people that I've been working with in other towns, I've been telling them, target your number high. So round up, you know, we just, it's interesting, it's interesting times, that's for sure. Give me a holler, I'll work in. I don't think I've been this busy in a long time. All right, moving right along, sick leave bank policy. The town recently reconvened an old committee. It was called the sick leave bank committee. The committee is comprised of town employees that are contributing to the sick leave bank policy bank. And that committee has decided to recommend changes to the sick leave bank to essentially make it more inclusive of all employees, whether they're participating in the sick leave bank or not. I believe Amy is still on the call. She had offered to speak about the committee's proposed changes. Yeah, I'm still here. So when I sent the but also there was a question about whether town employees qualify for the family's first COVID response act or the family's first act extension of sick and family leave. And I think we've come to the conclusion, yes, indeed, town employees do qualify for that. Given that the committee was revived really response to COVID-19 outbreak and with concern that some employees might be sickened or have family members who were ill or whatever because of coronavirus, there was some time pressure to make changes to the sick leave bank policy to make sure that they had access to adequate adequate sick leave paid leave. My feeling now, since the family's first act does extend sick and family leave to town employees, is that it would make a lot more sense to take the time to revise the policy fully rather than act now on the sort of major recommendations the committee has and then come back at it again in a few months. So that's where I stand on it. I do all have questions about the changes that the committee is recommending at this point. Can you just walk us through how this works? I was reading some of this and I'll be honest with you, I probably am not able to have gotten through this and get the whole picture. I get it. So the policy as it stands now basically limits access to the sick leave bank to folks who have contributed to it in the past. And the way the bank works is that in order to participate an employee has to contribute 40 hours in the first year that they are a member and then contribute 16 hours subsequently. The problem with that is that the folks who are most likely to have inadequate paid sick leave are the folks who don't have 40 hours to contribute in the first place. And so that's such a barrier that I think there are only six town employees right now who are members of the sick leave bank. We feel that that is a barrier that just makes no sense. So our point of view is that the point of the bank is to support folks who don't have adequate sick leave and the barrier is just too high at this point for that to happen. So we would like to remove that restriction entirely that rather than requiring folks who I'm so to speak from the sick leave bank to have participated by contributing previously, we would like to see that all non-employees who are eligible for paid sick leave are automatically enrolled if you want to look at it that way and therefore eligible to withdraw sick leave if they need to. Would there be less incentive for them to contribute in the first place? Well considering that there are only six members, I would say the incentive. I just don't see that this is an effective structure at this point. It does not achieve the goal that it was intended to achieve basically. The way it was set up that was people gave hours because they became members, right? No, actually my understanding is that it was set up for one specific town employee who was so new that he did not have any sick leave. And so right there the ways that the sick leave bank was established already didn't follow the rules of eligibility. So the reasoning behind it being such a draconian limited policy I cannot explain. I was not there for the for the creation of this policy but I I do know that the feeling of the folks who are participating in it now is that it it it's too limited. It makes no sense basically. I'm not arguing with changing it. My question is I could get hours built up that people can use boost if they don't have to donate hours. Well there are a couple of ideas for that. One of them is that you know I I contribute. I think I contributed 80 hours last year because I'm almost at the maximum of the sick leave that I've accrued. So I have no qualms about donating time. That's a personal decision. I could have kept them for myself but I feel fine donating that with the understanding that I may have colleagues who don't have adequate sick leave for their needs. The other idea which I really like is that if folks have reached their maximum does the maximum that they can accrue that the time that they would accrue instead gets pushed into the sick leave bank. I think we are almost at the maximum time that can be accrued anyway under this policy which is how much 2040 hours I believe or 2080 hours and we're roughly at about 1800 hours at this point. So I don't I don't see that there's any problem with there not being adequate sick leave to support a colleague who who needs it. I could always add to the bank too. But Amy all of these are now that you're requesting to the board to not take action at this point. All of these items could be discussed within the committee and then brought back to the board in the future right? Oh absolutely and there are some substantial changes to there there are points in here that are just unclear. Yeah there's a lot of work that needs to happen on this policy. So one of the resources out there Amy that you might want to look at is coordinating with Adolfo and having the legal cities and towns get us the policy some other towns use and how they do it. That might instead of reinventing it maybe there's one that works really good out there we can just borrow their language. I am definitely in favor of not reinventing them all out for sure. That might be a good resource. Thank you for that. And Amy you said this agreed with were you talking about a law that it agreed with? Maybe you're referring to the Families First COVID-19 Response Act is that yeah I think Pat what Amy had mentioned was that there was an urgency to adjust the sick leave bank policy so that it can be used by current staff whether they're a part of the sick leave bank or not but in the wake of the the new federal legislation that has been released to protect employees who may be ill or become ill or caring is home because they're not in school now there is no sense of urgency to amend the sick leave bank policy because these federal bills extend protection to town employees. Yes so some of this the act that they're talking about Pat is the one that's protecting is making that has different size limits and some of what we looked at at the state level and I reached out to adults and said hey you know maybe the town's eligible for some of this reimbursement stuff too so the big it's out there the language is out there the big problem is getting clear interpretations of what it means for different organizations and whatnot and that seems to be a much slower trickle coming in. Looking forward to more clarification sounds like a good idea. Okay all right so I'll continue to work with the committee and and get you a fully developed revised policy for your review and approval. Sounds good thank you. Okay thanks goodbye everybody. Take care. Next up is grants. Nothing under grants. Whoops wait a minute under new business we had the ramen group. Yeah okay. Added that under other business or new business this is some as I said earlier the ramen group I don't need to pull up I sent you all a document today spelling out the group's work thus far I'm going to pull that up on my computer here so I can reference it. So this is a group that came together in the immediate wake of the of the governor's edict relative to COVID-19 and it is being coordinated by capstone community action but it includes 16 other member organizations ranging from Bethany church and St. John's Episcopal to Safe Line the Randolph senior center the food shelf and a host of others as Amy mentioned earlier during the public comment period we are meeting weekly via zoom on wednesday afternoons there's also a communications group of which I'm a part of the half of the Randolph Rotary Club that is meeting on tuesday afternoons to talk about getting word out into the community about the the activities of this ramen group and ramen stands for Randolph area mutual aid network it is prominently featured on the front page of this week's hurled in the lead story on the front page highlighting efforts the three-town region to support people during this crisis there is a website that has been set up under the umbrella of RACDC that is also referenced in the document that I sent to you earlier today and at this point the group is simply asking for the towns of Randolph brain free and Brookfield the tri-town area to come on board as supporting members of this ad hoc organization and that that simply means having someone at the table at the meetings each week which I would be happy to do on behalf of Randolph and I'm already doing it on behalf of the Rotary Club they're not asking at this juncture for any financial support or resources beyond whatever town could bring to the table in terms of supporting messaging efforts in the community there may be a modest ask of the organizations involved further down the line to support things like printing of postcards to go out in a direct mail piece some support for postage for such a piece and that kind of thing but that's not part of the ask they're simply asking that the representative at these weekly meetings this is Pat I'll make the motion that we affirm that we support this group and they're one of the founding members I'll second that isn't paper hi hi hi posed do we need to appoint somebody or is Adolfo going to those meetings already correct Adolfo Josh and I have been at most of the meeting since this group came together yeah Josh and I but you're there is the Rotary correct right yeah in that realm I mean you're there to represent the town too but we really should have somebody there who's representing the town I will I will participate formally in the days that I cannot be there Josh will most likely be there so we'll be covered yeah we'll actually have two representatives right two for the price of one we have for that cool yeah okay great uh old business land use regulation signature page uh I meant to remove this from the agenda it was an error on my part so there's nothing to consider at that point nice highway dump trucks the board had previously authorized the town to accept bids for two new dump trucks a cliff had taken the lead on securing financing for the trucks in your packets you have an action item sheet asking for you to accept one of the finance companies that offered us a 2.31 percent interest rate at the best we could do class I think you may have left the call but uh we we waited around a little bit we bounced around we pressured some more uh some other folks and yeah this is the best rate that that was out there yeah I think that's pretty good so I would be in favor of accepting that rate I'll make a motion to that effect I'll second that I'll second that we got a motion and all kinds of seconds are those in favor like that right I opposed stained and here's other business managers report uh just a few items uh one is that we received notice today that the COVID-19 issue has received a federal disaster declaration um for a few more months that we've been we've been tracking all of our time uh and all the resources spent on issues so we will start filling out paperwork soon or request uh federal federal support um we have been working with our partners at the sheriff's department and with gifford gifford has been preparing um in case we have a massive influx of cases at this point uh we seem to be one of the better fairing counties we roughly we have roughly uh about I think we have cases so far uh so we're the third fewest cases in the whole state with grandile having three in Essex having one so so far we're doing well um but the sheriff's department has some COVID related um issues that have been springing up that they're dealing with um domestic issues as well as a few suicide attempts uh so they're keeping track of their time and billing the second office with a COVID-19 uh header on their invoice uh we uh I've asked cliff uh cliff actually didn't ask him he just pulled this together for us he did a uh a very long-term projection of where he feels we're going to end this fiscal year uh some of a very loose numbers which cliff will tighten up in the coming meetings in the coming months but in the in the very preliminary numbers he believes we will end the fiscal year with a surplus in the general funder $75,000 and we may have roughly 30 to 35 in the in the highway budget uh we just had a a wicked hard winner and some other issues pop up but again these are preliminary numbers and cliff will report more detail in the coming months uh and then another news is that we received word from Chandler from from uh uh and are continuing to work with Chandler that they have secured an anonymous donation of $25,000 to match the $25,000 in the town's facilities reserve fund to repair the the leak in the roof so um we're waiting for that $25,000 to materialize to be directly given to the town and once we have that we can start building an RFP for the work and once the RFP draft is pulled together I will bring it to the board for its consideration and um but for now uh that's really it one last small item is that we initially thought we were going to have an issue with bearing um you know we we're getting into warmer weather we haven't been able to have any any burials because of the the COVID-19 issue but uh it turns out that we're our ground seam is working with our local mortuary and it doesn't look like we're going to have a major problem with that and that's it great anybody else have anything to bring up um I just want to say the fact that I brought it up uh in the manager's report at the at the first meeting that I attended last month and in response to John Pimentel's comments during public comment today uh while I realized that COVID-19 has really uh derailed all of us and it consumed all of us the past month I would be willing to sit down and work with you on uh on a letter relative to the climate uh change uh issue uh between now and next month's meeting if uh if you would welcome my input yeah absolutely um yeah I think it's yeah it's welcome to help um from the the guidance that the board gave me at the previous meeting it seemed like it would be fairly uh not so challenging to task but um it's just a matter of finding the time but yeah absolutely I would welcome the help all right all right I'll uh I'll take a shot at maybe where it's submitted together then over the course of the next couple of weeks great thank you Tom sure didn't didn't John make a similar offer earlier in the meeting yes uh yeah I think he I think he may have so you know we could we could loop him in as well but you know I think drafting a letter um to share with the board with three different voices would be challenging but you know we could certainly we share a letter with with with John but I don't I don't think it's a letter that we would need community approval first it was it's supposed to be a letter from the board right right and I would just point out that you know getting some input maybe from John or some activists that have been pushing it forward might make sense but in the end the resolution uh a town meeting called for the the board and the town to draft the letter so the onus is really on us and not on them um so long as we as we uh I think hold to the to the intent of the resolution um we should be we should be okay once you've got the letter done I'd be happy to proofread it or give you my opinions on it or anything that's absolutely that seems appropriate you do the work and then I'll read it you're gonna do that you might as well share it with all of us yeah yeah but we went through this uh when we talked about it right after town meeting uh night thought we had hammered out pretty close to what we wanted in the letter yeah I think we did in the minutes of that March 12th meeting would reflect that yeah Trina you're right I think the the comment from the board and from you and from Perry and everyone else was language from the town plan um sharing in the letter that sharing the entire article that was presented by the voters and then confirming that the work created by the community led to the creation of this letter but also using word from uh a wording from the town plan that's my recollection as well yeah yes other topics I'm used to dealing with multiple editors in my life so two questions training go ahead first one first one is uh for Adolfo I'm assuming we anticipate that 50 000 plus or minus will do the roof of Chandler uh we hope so we had a uh a high end roughly of about 80 000 that number didn't come from an actual source other than an actual expert source it came from uh Michael Penrod who assumed it would cost that much uh folks with a little more expertise in in in that type of work I have told us that 50 000 it shouldn't cost more than 50 000 good as long as we do a good job and don't have to redo something in a few years right yeah absolutely and Trini I had a question for you uh I think something Adolfo sent around said that was the league suggesting with votes that were taken by phone if there was a phone conference or a meeting and votes were taken if it wasn't unanimous you get an individual vote on that that seemed like a good idea to me we're all unanimous tonight that you get a that you ask each individual what their vote is yeah yeah we didn't have anybody saying nay or abstaining tonight so right what could we do that in the future if it's so that yeah we can yep and just so uh just to share with everyone that um there we have work media recording this meeting so um you know if it fails the loose wording of the state legislature is changing to the open meeting laws no big great any more topics hearing none we have one final item on the agenda I'll second it all those in favor hi hi hi great if anybody has any uh ideas on projects forward them up or anything else uh you know tomorrow at 11 the game changer so it's we're gonna hear some more on the uh April 15th of date you know rest assured that date's changing and we'll be probably having to shake up some plans with staffing and whatnot after that's announced but if anybody after you watch it if you want to anybody from the board thinks we need to consider the impacts to the town um reach out and we can schedule a conference call I can tell you my day looks like hell wow definitely but we'll make time to go over that and other impacts and oh coming and maybe how to get ourselves positioned to get the maximum benefit for the town out of this so I will tell you that um being at the table for a lot of these conversations for funding coming in to help with uh things both at the state level and the town level um randa I don't know in a lot of different things that we probably wouldn't be otherwise and we had an example we put forward a list of rail projects and the new england central rail project has um a million dollars in it to fix railroad street in randa um and you know do we get funded is another issue but um you know every chance I have to add anything that's to the benefit of randa is in there um the siding on hall street is in there for rail also um you know if we had an airport I could help you out on that front too but since we don't have to be able to add anything in there but um yeah we have one over in south randa so um you know and I yeah and we just need to be poised I think for some of these others and let's see how we can do on those two shana this is a small thing that she brought up railroad street the would would that also include the the nearby crossing on um where crosses pleasant street in that area because that's a pretty bumpy crossing right there right now I can tell you that um we had uh I had all of maybe 45 minutes to put the list of projects together statewide and so I was extremely generous with the dollar amount I put in that project because I have no idea what it's going to take so um since then I've looked at it some more and I think there's probably more to do some work even further down the line with with the allocation if we get it so yeah I would say we can look at that crossing and we can probably look at that crossing anyway one of the programs that I manage is is rail and the crossings are in it so we can look at whether there's any work we can do on that approach for it but I'll write that on one of my lists Larry and if I can find it tomorrow well while we're at it we should we should have a pedestrian crossing on that on that street too across the tracks not just a road crossing as in a sidewalk I don't think you mean a true pedestrian crossing rail crossing yeah something yeah I meant I meant something on something for but like yes some sort of sidewalk or something which would keep the you know which would be a you know would be a separate place for pedestrians to walk on out in the road well we might be able to add that into the railroad street right if we're going to put you know what does railroad street look like when we're done and we're going to we'll have a little bit of time the positive of where this funding got out it into is it is it's just a request now so we don't have it but it is in a pot of money that would go to the railroad so the railroad would have to take the plans and do the construction and oversight of them so yeah you know I think we will have time to look at that and decide what it looks like right now it's just getting the getting the project on a list and a dollar value associated with it cool so yeah we'll see what happens great does anybody anticipate there being so much money available it's going to be hard to get no we don't um the money that's coming out is coming out so far because some of it is you know you got 12 months to finish construction all the way out to four years we would love to have the problem of too much money to spend but you know if we can get some of these public works projects out of the way at in you know it it doesn't have to hit the tax doesn't have to get supported by taxes raised off the backs of property owners in Randolph that's that's huge um oh yeah I agree we're doing and everything that we can get in that's water and wastewater improvements that can be done you know with 100 funding is not only does it save that group from having to pay for it it means more people are in paying for the usage of the system and that helps also that helps right yeah it's a win-win but yeah we'll see what happens if anybody has any ideas though you know hear them because when I'm sitting in these meetings it's my opportunity to stroke of a pen add something in I can use a new water line from the top of the reservoir down over Fars Hill for my snow faking looks like I have plenty of time to do it I think I got all summer to build whatever I want to build out you all said good news this week didn't you Perry well we got a little we're not quite out of the woods yet but yeah it might become my new career I might become a dirt mower because right now I don't have any events right up until the middle of July so we're pretty much gonna be dormant for a while wow yeah I got uh waiting on Dartmouth to make a decision tomorrow whether they're gonna move forward with any of the air stuff during the June process but I'm willing to bet they're going to not do anything so that'll take me out of we're not worry about much going on in June and then I got the word the other day they're canceling the Prouty and they're canceling the do good faster so and then I've got numerous brides that are starting to get paranoid so we'll see I take up a new career we're gonna mow lawns or something I don't know find something to do I'll be playing some golf maybe hey well they let us on the golf course yeah well I think they'll do that all right okay well thanks everybody thank you thanks everyone thank you