 It is 5 30. So I will call the meeting public works to order. I will start with you. We'll call Here all the person height of it here all person rest present Old person rainy is excused. We will start with pledge allegiance pledge allegiance to the flag of the united states of america and to the republic for which it stands One nation under god indivisible with liberty and justice for all All right, uh, we'll go with number four introductions Yes, yes Decker from the district six and chair of the committee all of them height of intent district All the rest district day vice chair michael was department public works Do you want seven before I keep going? I think last time you got ended up off. That's okay. Okay with majeris legal air and girl city engineer interim Tracy for next community Joe krillin dpw uh parks and fortune Stacy whistle jack administrative clerk hellerberg dpw business manager kevin jump dpw engineering and i'm alder peterson uh from the third district Okay, uh, with number five approval minutes for march 26 2024 and move to approve second Most of the mid-second any discussion on those minutes All in favor. Aye. Any opposed chair votes. Aye. Those are approved On number six our own number 130 23 24 submitting a communication from the shabuigan event company asking for waving of park and equipment rental fees for the coho derby This is kevin versus joe This will be here. They're okay Okay so The submittal is requested for waving of the fees and the ordinance states That the fees are typically required however they can be um the initial discussion was well this is a projects or community event in which the dpw staff needs to Be in attendance and perform certain duties and there's no expenses to that and that's why you ask for the permit for So that's why we said I initially said, you know, let's let's keep it keep the fees in place And since then there's of course the ordinance to ask to have it waived What I will say is that In the in the past there have been some Circumstances in which fees are waived, but is it very often? I can't speak to that personally because I wasn't here and I don't know about all of those Oh those circumstances what I can also say is that there's an event that same weekend. It's called derby Excuse me. It's a bratwurst days weekend as well. So that event will also be asking for permits and Will require city staff to assist with The events then as well. So uh, there are expenses that are required for city staff Whether it's called derby or whether it's brat days or the following weekend, which is the marina, but excuse me the boat races And those are all expenses that city encouraged. So that being said the All of the items that are listed as far as the potential to have the fees waived They do need all of those requirements. So there are four requirements And they do meet those requirements to have those fees waived So I'll stand on that before requirements that director grow is referring to our established and our municipal code The first is that the event is open to the general public without an admission fee Second is that it is not using park rental as a fundraiser The third is that it has provided good cause as to the financial hardship that would be caused by requiring the payment For full fee And fourth is that they have established why the event benefits the city and its citizens such that the park rental fee Which is set in a manner to reflect the cost incurred by the city as a result of the rental should not be charged Um So long as the event does not significantly impact city departments services operations and activities And then the final comments that I will offer is that It need not be an all or nothing decision You may choose to waive the fees entirely. You may choose to reduce them or you may choose to deny the request Thank you Okay, I guess, um, I'll start with a couple questions. I'm sure the rest of you have questions Um, I I know we did do this once before for the juneteenth celebration of their first time That that we said that was going to be a one time thing also We just to get them off the ground I guess my question is is what are we talking about as far as the fees? What are we leaving out? so Heather put together estimated costs for two different permit fees And one of them would be for approximately $1,200 and the other one for $2,900. We're talking about a total of $4,200 Okay, I have a question. So, um In the past When they had to call with derby they didn't pay fees the city didn't require them to pay fees in previous call with derby's Ask you So I can't speak for what was happening at the war because it was at the war So I don't know what what what if they weren't did anything for me. It's just it hasn't been at d-land park in 20 years maybe ish And I mean we're kind of just asking for the green space and the shelters not necessarily the park equipment or the rental equipment So, I mean if you guys wanted to do that that'd be amazing, but Excuse me just the grass and the shelters which Shouldn't impact the city employees as much Uh, that would be greatly appreciated As far as the uh, the Broward's days do we waive any fees for them? No, no The only reason we can do this because it's a brand new So what do dpw workers have to do for this You know on the day of Can I ask for your support on that? So, um Leading up to it is more what we have to and it's going to be a huge juggle between broad days and Them now and then and another week the bold races, but Every all the equipment that they've requested we deliver. Okay. We deliver that so I like what are you saying that maybe take that off the the request because that is real That is impacting our department that does impact our time That's something that's you know You can really put a value on um and then the day of um The day of we basically Are not there like for the july where they're all the time. We're dumping garbage. We're doing you know, all that stuff This is their celebration. They're responsible for taking care of their garbage getting it in the dumpsters and stuff like that We basically do our normal come along and check the bathroom. Okay every day. All right Thank you You have no way of knowing the costs incurred by the city for doing this then like for your for our services Whoa I mean I know it no it's just part of the cost that we put on delivery of the equipment so just uh Just to clarify as far as the the expenses laid out here Five days The community senator community senator five days of the d-land green space And five days of the richardson shelter At different unit prices that are required for the permits Those all come up to be 2,900 2,901 Dollars and 25 cents that's for the green space as you're as you're speaking if you go to looking at the Cost for the equipment It is My computer's locking up on me Those $1,200 for the equipment that I think there was 50 park benches I don't know if you have any advice I don't have it in front of me, but it was $1,260 and 73 cents and it currently comprises Various combo tables straight tables and snow fencing And that's part of the equipment cost. Yes the equipment cost is Reflex the delivery of said equipment and the collection of it How many people do you plan on having? Attend this do you have any idea? We we don't we're It's it's going to be three days. So friday saturday and sunday at the events going on We're hoping to have some around 8,000 between the three days Are you having bands and things like that? We'll have five different bands that we've booked right now that'll start a lot of band friday night Three or three on saturday and two on sunday five or six So I guess my my my comment I guess I am concerned about that be going Same weekend and having to get the kind of stress on Joe's staff that is going to put with having both both events going on to you know, take care of our days You can care of both events, you know, and that's the expense of that alone They're gonna be you're gonna be bringing in probably more over time I'm guessing than what you would normally eat because there is two events So do Sure go ahead So do you you just want the land you don't need the rental stuff? No, is that what you're saying? We do need the rent but we were asking for the waiver on the land on the way for the the rent tables All right, and I'm fine with whatever is decided maybe something to think about With the land again, it's not all or nothing But these celebrations do take a pretty good beating on the turf Yeah, is there can we put something near that if they if they wreck something in that park? Do you have to fix it? That's already in there. Yeah, it's already in there. Okay all special event organizers sign on on the application that they assume the Responsibility of fixing any damage. Okay But I don't believe that we've held them to a standard of fixing turf damage I think that's just something that we bundle in the cost of doing business I I don't know that we ever have but like, you know It was just really rainy and they took a big piece of equipment and really rutted things up I I always thought we could we can't yeah Yeah, but I'm just thinking, you know, it doesn't if there was a You know some extra wear by the bathroom line or by the beer line We probably wouldn't right now. We got to airy recede. We've never charged for that but There's been a couple times for broad days where I was really close to doing some charging I guess that's you know, my guess my opinion. This is the You know that the fact that broad days was off for a year. They're kind of just restarting also You know, how do we because if we subdue something here, are they going to come? They're going to come and say hey, we're restarting too because we just We took a year off and we're kind of regrouping and things like that I don't know I see where you're concerned and anybody who has greater knowledge can step in here But I think that the coho derby is transitioning from organization to organization And the broad days is the same organization. They just took a pause So it is different. You don't really have to worry about them being treated the same as them. Okay. That's And you know per your letter, you know, it's a Start up come start up nonprofit JC certainly as well established. Yeah for you know, certain differences there as well Any thoughts on this anybody? Well, I would entertain to give them some type of a break to get this thing going I don't And I understand the Fact that it's on the same weekend. It's nothing else You know that that creates a problem for us Again, we go on and for them discouraged them from having it in the city of shingwagon and So if I think that they're willing to pay for the all the The tables and everything else I'm fine with that I'll make the motion that we wave the fees So what you're saying is you'd waive the fees for all but the $1,200 for the table, right? All the equipment they're going to pay for they already said they'd pay for that I would second that motion Seconded the other discussion of that Other thoughts All those in favor Hi Opposed Hi Chair votes I also I would be comfortable with splitting the fee For the whole thing There's any well, so it's making a different portion I would be comfortable with Full fee cut in half with everything so the 29 More That's still a break. It's a break. Yes, I'd be more comfortable with that motion. I uh, sure Right, so the first motion fails. Yes So now we're back to the original request and if someone else would like to make a different motion, they would be able to I'll be glad I'll make a motion that we split the fees that are split the cost of the expenses down the middle Okay Also clarity for record keeping are the fees that you're proposing to split in 50 50 Is that specific to equipment facilities or both? Both? I'll second that Okay, let's wait a second any other discussion All those in favor Any opposed chair votes I am that it is passed All right number seven resolution number 199-2324 resolution authorizing and professional services agreement between the city of shawagon and kippur and associates Incorporated for services related to the tax incremental district 21 10 21 commerce street reconstruction project and an amendment in the 2024 10 21 budget to cover the associated costs Thank you. Okay. So this is Looking at the old mainline property within 10 21. Okay Looking at what we're going to do with rerouting rebuilding commerce street With david and ryan retiring Engineering just doesn't have the capacity to do this anymore So the decision was made to select kippur to do the roadway Utility design for the city as part of this redevelopment of this tid area This would be like the straightening out through so we'd be coming from What I said down the pen don't yeah there's options looking at Coming down where the trail is a little bit Evening it out with that other intersection. So it's more of a straight intersection. Yeah, okay questions Oh, this comes out of the tid expense, right? Yes I move to second Which was made seconded in the discussion All in favor aye Any opposed chair votes aye that is approved okay, number eight Direct referral resolution number two two two two twenty three twenty four resolution authorizing the appropriate State officials enter into a state municipal financial agreement with the state of wisconsin department of transportation For a payback resurfacing project washington avenue south taylor drive to south business drive and south business drive washington avenue 2.13 miles north of wilson avenue Thank you so this one the wisconsin department of transportation reached out to us earlier this year and told us that washington avenue from it would really be Somewhere here closer to the starbucks where the newer pavement ends All the way to south business and then I believe it's the north ball lanes only Coming up tools or just shorter Will snap so they are proposing to do a mill and overlay project in that corner This also lines up with 2026 projects in the capital improvement program, so we wouldn't We wouldn't end up delaying our project and in letting dot pay for this right now It's only 25 of the design costs that the city would incur the Full construction cost is on In in in its current scope As we move forward that scope could change so this Resolution is authorizing the mayor to sign the agreement so that we can begin scoping with the ut So if you a t-pay for it instead of us correct like that We like that a lot. We always like that. We always like that Any questions for anyone I moved to approve second most has made the second in any other discussion all in favor. I I You post terrible. It's I that is approved Okay, number nine Correct referral resolution number 204 23 24 resolution authorizing the appropriate city officials to enter into a contract with bmd concrete innovations llc for the construction of the 2024 sidewalk program Thank you. So this is a Our annual sidewalk program $200,000 is what was budgeted contract came in at Color, you know just over $158,000 Or just under $158,000 same thing we do every year we You know reach out to the property owner property owners reach out to us we schedule the work get it done over the summer Where is bmd concrete? You know, is that someone they're actually from winnicani? There's a specific location. I apologize. I don't understand all this. So is there a specific location that this applies to or is it just kind of a general any It's anywhere citywide Property owners typically contact us. We put them on the list and okay Actually, so if you go to the pairs of the side, you go to the bottom it tells you where each of those sidewalks are. Okay I got you also if Even reported by other citizens They correct these bad sidewalks in the city people can report them and things like that Now do I know where concrete sidewalk six dash isf is no, but it tells me that's what it is I Believe that that's all napped out on the city's gis No, I just was curious A second Any other discussion All in favor Chair votes aye That is approved. Okay Next meeting date. It says either 23rd, but other says it's not We'll probably be April 30th is what we're thinking of. Okay, and I am looking for emotion I move to adjourn See me die Sign it down I'll second All those in favor. All right We are adjourned. Thank you