 So we're part of a nationwide network of nonprofit tech clubs, and we have been very fortunate to have a great partnership with TechSoup. And that allows us to keep this programming free to everybody, together with all the hard work that's done by our fearless leader Carolyn Appleton. So, we do invite people to reach out to us, join us on Facebook if you haven't already to stay in touch with technology and tools. We have monthly programming it's always on the first Monday of the month come heller high water. And I'm going to be actually the presenter leader of our next month's meeting in October, when we're going to have a technology round table we did one of these this year we'll be doing the same thing basically sharing our favorite technology tools with each other, what technology has helped you over the past year. And, you know, so hopefully you come with something that you've learned over the past year to and also come to learn about the new technology tools that have come online. And so what else do we have here in our slide deck that Carolyn put together for us. Oh, for those of you who didn't know, we are in the process of bringing the Texas chapters together under one big Texas roof so it will be bigger and better I believe that's going to become official towards the end of the year but it's in progress and we're looking forward to even bigger and better things. And of course this is all possible due to a bunch of volunteers and so certainly Carolyn Appleton our fearless leader. So I know earlier myself, Nevin Kamath, Carly Martin, Dale Thompson and Carl Webb. And so thank you everybody who is a part of the organizing for us, including Eli up in Vancouver, who helps us out with the technology through TechSoup. And of course we're very grateful to Capital Factory because they've been a sponsor for us for a number of years, and they used to host us pre COVID and hopefully they'll let us hang out with them again once we get past this pandemic. And of course folks you can find us online through TechSoup through our Facebook group and so please do get connected in those ways if you're not already. And that is that so I'm going to stop the sharing and introduce our presenters. Before I do that of course I want to remind people please stand mute and tell me to the question and answer section at the end in the meantime if you have a question that you is timely or you don't want to forget or for whatever reason please drop it into the chat box. So Jake is going to Jake Schifrin is going to be keeping an eye on the chat box and if it's something where he thinks it makes sense to stop the presentation he'll hit pause on the presentation will will handle the question then otherwise he'll save those up and feed those to our main presenter John at the end. So let me tell you about Jake and John and the organization that they come from Integratech. So I've known Integratech for about 10 years now I brought them in when I was serving an on profit and we really came to realize that kind of this you know DIY thing with in-house technology was not doing the job in fact it was kind of dangerous. And so even though I had some technical capability and even though we had a couple of volunteers who were outstanding like one of them was a big wig in technology over at Whole Foods another one was a big wig in technology over at Dell. But just, they really couldn't stay on top of the day to day and the need for having an outsourced managed technology solution like an Integratech I think it's gotten even bigger in the last few years because if you're doing a DIY, how are, and it's, you know somebody who's also answering the phones and doing a dozen other things for your organization, they really can't stay on top of things like security on top of things like Office 365 like we're going to see tonight where our presenter John, he spent years and years acquainting himself with this tool so that he can really bring out all of the cool things that it does. So, if you are a nonprofit that has a budget under $10 million I would certainly encourage you to look at managed technology to make sure that you are getting the work done right, rather than just wing it and especially with all the cyber risk that's out there these days. It's good to have somebody covering your back. And so I've known Integratech to do that great job I brought them into two different employers in mind. They do hard words setup and repair internet connections and bandwidth cyber security telephones, a whole bunch of other stuff. We were pretty shameless about throwing questions at them for all kinds of crazy technology things and they did a great job of helping us out with it so that the staff could focus on doing their job and not fixing their computers or their neighbors computers, or figuring out how to do stuff with the technology we just pushed it all to Integratech and they they took it with a smile. And they have a deep bench of experts and so there's there are people who know risk there are people who know how to set up the hardware there are people who know the software. Let me tell you about Jake he's watching the chat for us today. And he is in the sales and marketing department over at Integratech. And so if you are have been considering managed it I'd certainly encourage you to reach out to him. Jake if you haven't already please drop contact information into the chat for yourself and for john. He's a nice guy and he, you know, it's his job to take people's calls and help them understand what manage it can do for them so give him a shout if you've been thinking about this at all. Our main presenter tonight john Adams, he's a surfer, but when he's not a surfer, and when he's not a guitar player, he's part of the team of experts over at Integratech, and one of his passions is Office 365 which is why we brought him here tonight Office 365 it's a really cool tool, and we want everybody to see all the cool things it can do to get a real taste for that, and or do a little bit of troubleshooting if it's been you know you've been wondering well they told me would make a cappuccino and why doesn't it make a cappuccino. What button do I need to push. These are Office 365 expert, and one of the things that I really like about john that I harvested from his bio and it really jumped out of me because it's one of my passions to is taking technical information and translating that into a form that non technical people can understand. Right. That's a key thing. When you're working with any kind of organization whether it's a nonprofit or any other right, having somebody who can be that bridge between the technical people only speak technical and the regular human beings who do not speak any of that. And that's one of john's passions he understands that it's very important to be able to, for everybody to be able to interface with the technology and have a meaningful conversation with the folks so that the goals can get met. So, about any more introduction, I'm going to go ahead and go on mute and john it's your show now. Thank you for joining us tonight. Awesome, I want to thank you guys all for having me here. I'm glad that y'all were able to come out here at this time, even though I know it's Labor Day, we got some exciting stuff to talk about. First off, we're in tech or tech or a managed service provider who's headquartered in Texas, Austin, and we love Microsoft. We've been moving clients in the Microsoft. It's our bread and butter now making use of 365. And as, as someone who understands the technology and the other parts of it. The service actually just sells itself. So, let me start just digging into it and how it makes sense for nonprofits. So, first off, if you're working with Microsoft, Microsoft loves nonprofits, they themselves spent $1.4 billion last year and giving discounts and credits to nonprofits. So I know you guys as nonprofits like giving Microsoft also likes to give so I wanted to get that off the bat. So, one of the savings that you'll get with Microsoft 365 is Office 365 functionality so I'm going to hit on those things first because that's going to cover most of most of the normal use cases that people have. And one of the ways that Microsoft supports nonprofits is it offers its basic license free up to 300 users. So this license gives you an exchange mailbox a mailbox that we all know, but it gives you so much more so inside that mailbox you can have, you know, unlimited archiving, it's a very smart mailbox. You know, it can share between multiple locations. And I think actually one of the things I want to hit on here when it comes to Microsoft 365 is you're moving yourself into a modern technology. A lot of people are still in that mindset of they have their servers in their office and it does this, but the whole world isn't doing that anymore and it's moving towards these cloud solutions. I was saying the technology in an engineer's mind sells itself because it sounds so great. And one of the reasons is right off the bat for 300 users you can give them a mailbox, you can give them access to Excel Word PowerPoint through a web browser. Immediately that user gets one terabyte of personal storage in their OneDrive account. And I want to just hit on OneDrive real quick because most of the time people are just assuming oh it's just, you know, it's just like a box drive or something it's just a simple storage drive, but it actually has the ability to do so much more. And one of the great features of it is, it can automatically keep your documents downloads and desktops backed up to your computer. Excuse me backed up to the cloud. So how great is that right so say you're out on a fishing trip and you brought your laptop because you wanted to work while you were fishing. And you know you knocked it over and your computer is gone right you dropped it in the ocean. It's not the end of the world. We've had OneDrive constantly looking at your system for changes and syncing them up to the cloud. So it's very simple. We just get you a new system. We log you into the new to Microsoft 365. It's going to start syncing your files down to your computer. Alright, since you already have your email, that's an exchange online, right, there's nothing lost there. So we'll just add the email back on there. And, you know, that's a very big efficiency that we can capture and then just security of our data. And then another great thing that kind of goes in pair with OneDrive is SharePoint. So we think of OneDrive as this cloud storage system that we can share from we can use it for backup we can use it for storage. And then SharePoint you want to think of it as your company's file server. So I'm sure all of us have at one point time had a file server at their company where they would access it through the Windows Explorer as a Z drive or SharePoint is very similar to that. And that experience that everyone has with a standard file server is easily transitioned into SharePoint. So those Z drives that are used to click on will now just have a SharePoint logo on it with the company name and the file structure can be the same. Now, what's the difference between the regular file server and SharePoint? Well, there's a lot of differences. One of them is, you know, we can capture every action that happens on SharePoint. So since it's in cloud, right, and we're managing it from Microsoft, we can see, you know, any changes that happen in those files. So, you know, maybe Becky creates a file, then Jenny makes some changes, and Erica deleted, you know, Becky's changes on there. So we would have three versions of that file and we can have up to 50 versions of a file so that at any point in time we can go back to it and we can look and see who made those changes when they were made. We can even see what system they made them from. So when you think about that type of auditing and logging of all these things in 365, it's a really great feature. So SharePoint, right off the bat, you're going to get one terabyte of your company's storage. So each individual user gets their own terabyte of data. And then the SharePoint site will get one terabyte off the bat and then add data depending on how many licenses you have. So those are three great ones. And then we have teams. So again, this is the basic license that's free up to 300 users. You can use teams. I'm sure some of you guys have already been using them. So that's a great way to video chat to host webinars, to host video calls. You can actually get a number to have people call in, if they need to call on cell phone into a conference group. So Teams is an incredible app and we could spend hours just talking about that because the Teams app actually includes access to your OneDrive to your SharePoint. So inside one app, you can instant message, you can communicate, you can share files, you can access your personal files, you can access your company's files, and you're able to do it from anywhere that you log in with Teams. So the one downside with Microsoft 365 Business Basic is it does not contain desktop apps, but you can still access Word, Excel, files through the web. So I'm going to show you guys that in a little bit. I'm going to scoot on now to the business standard license. So this one is $3 a month for nonprofits. Normally it's $1250. So that's a pretty good discount on there. And it comes with the same features that the basic license has. However, this time it includes desktop apps like Word, Excel, PowerPoint. So that means when you have it on your system and you see the green little Excel logo and you click on it, it loads the program on your system. Now to piggyback with what we were talking about keeping everything synchronized with the cloud is you will be able to access all that data that's in OneDrive or SharePoint from Word, from Excel, from PowerPoint. So once all that data is in the cloud, whether it's your email, your company files, your personal files, since Microsoft has so many solutions, we can have them all come into this one user account, which is great. So moving on, the other one that's great is Microsoft Business Premium. Now this one is pretty cool, because for $5 a month, a regular $20 a month price per user, you get all the stuff that we just talked about, but then you start to get some really cool features. And one of those great features is Microsoft Defender for Office 365 plan. So you know how we're used to normally having regular spam protection that just get rid of spam and each basic 365 account comes with exchange online protection. But this Microsoft Defender for Office 365 plan includes kind of that next generation protection. So we're talking about impersonation protection, people trying to be your CEO in order to get something done. We can do extra scans to make sure that, you know, it validates that that's actually coming from your boss and we'll do that with AI by looking at the way they write, you know, if the style of writing has changed, it might flag it as hey this could possibly be impersonation. It has a great feature that does safe links, which means, say you get a phishing email, and it makes it pass the filters and you click on that link. Now normally you would open it immediately on your computer and what happens what happened. But with this safe links, it'll actually open it up in a virtual machine in Microsoft's platform, make sure that it actually isn't doing anything wrong. And if it is, it's going to tell you again, hey, we really don't think this is a great thing to click on, are you sure you want to do it. So that'll be a couple red flags that should hopefully deter you. And as the administrators we can control what we want. So if it is something that has a high risk score, you know, you could remove it from being allowed. The other thing I want to talk about, I don't want to get too complex into it is in tune with this business premium license you get in tune, and that's basically a mobile device manager and a mobile application manager. What I mean by that is you can actually control those devices. So for some of you guys that might have, you know, certain events where you have, you know, cell phones out and they need to have a specific app that is, you know, only specific to your company. So you can control what that cell phone can download, and you can automatically, you know, install that application and set it up how you want. So I want you to think about I don't want to spend too much time but it's just a way that you can really manage all of those devices. So it's great in the sense that, you know, that laptop that we lost in the ocean that had, you know, some stuff on there. Once we kind of move all this stuff into the cloud. Okay, this is your new computer right you downloaded all your files but now we're going to deploy all these applications from the company and set you right back up to where it is. Another part of in tune, not to spend too much time on is conditional access, I wanted to bring it up because it is really cool. You can either block or allow specific types of access so you can say, you know, if somebody tries to log into Jake's computer that's outside of the US, do not allow it. If Jake is on a sensitive document and he tries to copy and paste that data in order to do something we can say, No, you can't can allow that. Of course you can delegate that permission to multiple people so perhaps your executives have some good access, but maybe some of your regular workers maybe they, you know, don't have as much access. And the other great thing about Microsoft 365 business premium is message encryption, right, we should be using that technology when we're sending, you know, our employees, our clients data through email. And this is just a great feature. It should be used more. Not only can you encrypt the message but you can also have the message, not be, excuse me not be forwarded to other recipients. So you can kind of control the security of it a lot more. So those are the three plans I want to hit on that give you some huge discounts from Microsoft. Making use of their great tools so initially they had their own set of tools and I want you to know that Microsoft has continually made this better and better and better so we see great success with companies that we've moved over to this cloud. And it's really fit well with our model of moving our clients forward, protecting them better. And by protecting by giving them a better product, we're doing right by our clients. So our main goal is to do what's right for the clients. And then the rest will fall into place. So those are three licenses and hit on some of the features that each license gets so I want to talk about it from administration point of view. So once you have your systems your files, your processes into Microsoft 365. Now we have them in this one area where we're able to really control what happens to it. And one of the cool things we can do is some of this data loss prevention policies. Now, just a second ago when we talked about message encryption, we talked about how it's not good to send, you know, sensitive information to general email addresses. What this can do is you can actually put in policies that say, you know, if an email was sent that contains a social security number, it won't allow it or to alert you and it will say you know this is unsafe if it contains a passport ID if it contains any type of sensitive information, whether it's your clients employees your information, it's going to, it's going to let you know that hey this isn't the most secure option. And today's threat landscape and the world we live in security is, you know, on everyone's mind. So, and customer information client information is very valuable in some of these locations so keeping it in check and protected is a wise decision for your company and, you know, your clients. Another great thing is audit logs I had mentioned this earlier, but when you have all of your systems and your processes inside 365, we can capture and by we I mean you know your management, who might need to see some of these notifications, if something does come up so that would be auditing. You know if somebody access the file, if they deleted a file, you could see, you know, anything that you would need to so was this email read, we can see that the email is read, we can see that. But you know a user can't get in she says there's, you know, she tried her password the same password it should have worked you know we can see okay she failed these many times. We know that it's a password. So when it comes to managing it and being efficient for the client. You know these types of tools are really great from our perspective because we can pinpoint the problem, and we can take care of it. So another great thing about 365 and having everything inside this one cloud is identity management. So going back to that security system security issues that we talked about, you know, having one login that you can use for all these services inside this one place. Then we can protect it right we can add two factor on to it we can add extra layers of security that protect your identity so not only are you getting all these great benefits of the cloud with its versioning and all these sharing and backup. You're also getting a very secure environment so. And then the other thing I mentioned earlier is that same laptop excuse me. That same laptop that we dropped off the boat when we were fishing. Again, now that everything's in the cloud we have our policies we have your files all stored there. So we can instantly provision that new system technically the person who dropped out laptop could go to the store, they could log in and they would have their email they would have their files. So it's fantastic for that. And again, the information in one place is easy to secure easy for us to monitor for you guys to monitor. It just gives the, you know, it just leaves this open to so much more once we actually get in this cloud and going back to the point about kind of this legacy mindset and the legacy infrastructure is once we actually do get into the cloud. You know, now we're playing on the current technology field we're using current tools we're using modern solutions. We're headed in the right direction. So I just want to touch on this one just for a quick second. So Azure is the cloud of Microsoft right so Office 365 is part of Azure. So as a nonprofit, you can get $3,500 a year Azure credit for qualified nonprofits. And so I only want to talk about one part, a couple parts of Azure here. So a lot of people have physical infrastructure, they have servers in their environment they have some backups, you know they have all this physical stuff. What we like to do at Integratech now is look to move that stuff into this virtual environment. So again, once we have your physical server up into the cloud and it's virtual. We can back it up quicker, we can, you know, copy it to different sections of the globe if we want some redundancy to it. It's very easy for us to upgrade, downgrade, and one of the great features is, is, you know, you pay for what you use. So some people are buying servers for $5,000, $6,000 to put a few VMs on them. And then we've run some assessments we see that, you know, maybe that server costs $38 a month to host it in Azure. And basically, I like to think of Azure is almost just Microsoft data center, but it's all just virtual. So, if you want to easily understand Azure, you can think about, excuse me the infrastructure in that, in that light. And then it has some great connections to just connect your office to it just like it was a remote office. The disaster recovery, like I mentioned, is great. Very easy for us to revert if there are any problems, you know, there's no more if a server does go down, and we do need to back it up. Previously we would have to move some of the backup files we'd have to create space. We can just click a few buttons and it takes about, you know, depending on the size of it, it takes much less time. So I just want to touch on that a little bit. We're very excited about that from Integra Tech, because we've been finding a lot of our clients savings. And then with those savings, they're getting so many more features, they're being put on this modern technology playing field, and then allows them to do all sorts of stuff. I wanted to now just kind of show a couple of things that have to do with 365. I know that email stuff like that is, is pretty common. Everyone knows that you're probably already using it some of the teams functions you guys are using it as instant messaging. But one of the great features in Microsoft that I think gets overlooked a lot is the collaboration aspect of it. So, let me go through this here with y'all. So I've created just a basic document here regarding the Kings of the Arctic world wall versus. And I want to show you how I can be working on this document right now. And I'm going to share this document to a test user of mine. And then we're both going to be inside the document. And then I want to show you some cool stuff we can do once we're in there. So I'm going to share this to this guy IW test one. This is just one of our test accounts. So now I'm going to go over here to this guy's account. Hopefully we get the message here in just a second. All right. So I had I didn't have to go. I didn't have to create a new email because I want Jerry to look at this, I can send it to him right from here, and then the recipient can take this, especially if they're in your organization they can say okay cool. Let me see what's going on. So now we have this guy in the same file here with us. And we can see right up here that someone's joined the file this guest contributor guy he's here right now. So what's cool. I want to show you is we can both be working on this at the same time when we're on the phone, and we can make changes that are, you know, completed on both sides. So say our guest guy says, Walrus is excellent at sunbathing how about that. Right so we can immediately see this are two totally separate accounts, but we can see the changes that this guest contributor made so then sunbathing and we can also say and then if we make changes. They are loaves. Right. So now our guest contributor can see that as well. And you can also see where you are at these locations so I can see on this guy that the guest contributor is right here his cursor is right here. Now what's cool now that we know that we can actually collaborate. It makes sense. And again we can collaborate with multiple people. So you can sometimes have five people in one document making changes. And I wanted to show you this other part right here, the review. So if we start to check track changes, then we can actually get a history of all the changes that happen with this file so we can see this was made here. So now it's going to make it red now. So over here, we can say this is something different. Now it's going to start being able to track these changes. So now we're going to keep a log of every change that was made and we can color code them if we want to. And another great use case for this. What I use a lot is when we create Excel documents for some of our projects and how they run and say it's, you know, a few engineers that are working off one project. Basically that Excel document is created, you know, you create your rows and we use colors a lot to show when a task is complete. So we'll have four, five people in a document. And you can see exactly where they're working on what tasks they have completed. So, you know, for an event, something like that. To have multiple people in the document, instead of sending that information through email to everyone and they have to look at this new up, you know, this new document. We can just give them access to the document and now we're all in this document that can be updated can be changed. And of course we can we can tell people they can't make changes, or they can only make comments right so if they see something that's that they want to change they say this is wrong right. It's got to be around 50,000. You know, we can they can actually just leave a note here that says, change this to 50. So then we can see, you know, we can get more collaboration in here, even if we don't want them to actually touch the document. So, that was a real quick thing on how we shared it. I want to show you one other thing when it comes to sharing it too. Again, people are so used to just copying the file into email and going back and forth. And if we share it right here you think well who has this information. But you have the ability to change who has this type of information. So, here, we can change that we only want people inside this company to be able to view these files and allow them to edit. Before we can say it's specific people, it might be, you know, people that are outside of your organization. You know, whoever, and then you have the option here which is anyone with the link. So, you think this kind of sounds a little bit insecure, but it does give you some features to allow you to make use of this public link and hopefully not get too much in return. But what we can do is we can turn off editing. We can also say hey this file is going to expire in one week. So that means that this link to get to this document will no longer exist. And then here we have the ability to block downloads. So, even when they get to this link, they cannot actually download the file. So, I just want to touch on a few things that I thought were really cool. And, you know, we could have these these these demonstrations every week till the end of the year and we could keep on coming out with with new cool cool tools that are better for your business and touch on this as us as a company, you know, our, our new mindset is very focused into cloud, and we're going in that direction because we believe it is the best option for our clients, and we weighed all the options of Google and AWS and Microsoft and for the user set of already familiar with the apps, you know the formatting and stuff. This is just a no brainer. It's such an easy transition in the long run you're going to gain so much security. You're going to gain so much functionality. And our goal is to make you guys work better. So when it comes to the it stuff, we can handle that stuff of course we can help with the printers and then systems are broken and everything. But our goal is to set you guys up on a platform to where you guys work efficiently, and then we work efficiently as well. So, Microsoft 365 has been a great, great tool. It's on the forefront of so many changes. And once you get into this environment, then we can really start to maximize security and control really protect your data and make you guys more efficient. So, that is that's pretty much it I wanted to go through a few of these things I don't want to take up too much time from Jake. So, if you guys have any questions or anything about what we just went over, or if there's any questions in general I can help you all with please let me know. I didn't see any questions come through the chat. Did anybody here on the call have any specific questions or anything they've been dealing with any of the applications within Office 365 that they wanted to talk about. Well, while people are formulating their questions I'll pop in with one really quick. John, thank you for the presentation I learned a lot even though I've used Office 365 for a number of years. One of the cool features that I like and maybe maybe you could show really quickly is the, the kind of the audit trail, where you can see, you know, who was in the document when. Yeah, absolutely. I'm going to go ahead and pull up an example from one of our SharePoint sites on my other screen here and bring it over to you guys. And one of the questions that just popped up is, is outlook linked with Office 365. Yes, absolutely, absolutely. So you're going to get the outlook version on the web, which I can show you right now is this it's going to be a standard inbox that would you could access from anywhere so it since it's in the cloud you can access it from your phones outlook they have an app for that the web outlook and then if you get the premium option you can access it from the outlook app, excuse me the outlook app that's actually on your computer. So yes. Okay, cool. Let me show you guys some of the file access. A couple more questions popping up as you're doing that. One was, are there any security issues. I didn't know if that was too broader, not specific enough to answer. Yes, so of course you know there are security issues in everything right but I think what's great about this is. Again this is current technology that's always being worked on always has changes and what's great about this instead of having one system that has, you know, some technicians supported a few people. When there's an issue here, you have the entire Microsoft company working on it. So as bright as some of us can be at this. I feel great knowing that, you know, if, if something does happen. It's in the hands of a pretty large, very smart company and when it comes to the security of it, again going back to some of that auditing that we can do. We can really get alerts when there is weird behavior. So I think it's much more secure, because we're able to use multifactor authentication for this. And we're also able to control it so if somebody did steal your laptop and you worried that they had all this information on there and they were going to get it, we could remotely wipe that laptop. It gives us a lot of these tools to address security that are modern and when it comes to security for like your email and some of your OneDrive and SharePoint files. It provides such a great service like the safe links I talked about the anti malware. Not only does it check it on your email coming in and out, but it also gives you security inside your OneDrive and SharePoint. So that means in the crazy situation that someone came to your computer and they put some ransomware on it and they started to run it. You would be, we could be alerted of that. So we could stop something like that from happening. So I think on the security aspect, all the technology is new, it's current, it's modern solutions, next gen solutions for modern threats. I think it's very secure. So looking for that audit trail. Another one that came up was how to send to late emails, which is something I know that I've used in the past. You'll often be sending out an email and write as you push send you notice that there was a mistake or you forgot to include someone or forgot to include an attachment. And that's really a quick fix in the settings tab and just go to compose and reply. And there's an option to undo send and you can set how many seconds you want to pass before it's kind of process that email or not. And I'll also put that in the chat too so you can have it written down. Yeah, going back to, you know, these modern solutions. That's another great one. You know, being able to delay, you could put a delay of 60 seconds, 30 seconds, five seconds to say, you know, if you fall into that problem a lot, we're often sending things and then immediately after you send it you realize, oh shoot, you know, I wanted to change this. And you could set it to a minute. So, so I'm just trying to grab a file here that is touched by multiple people here. So we can see a full version of it. I cannot find one right off the bat so I'm going to just show you this one right here. It's just my own version history of it. And you can see here, and this would happen for anybody that would be in that file. So we can see, you know, on the ninth at eight. So it's going to take every time that there's been a significant change to the file. And just another bonus on this is I think we touched on this already is that these files auto save. So, when I have a file that's inside Excel that I'm working on and I've saved it to my one drive or SharePoint location. I'm saving actively the entire time. There's no need to click save or did I save it's constantly taking saves of that file. So that if the power went out, or something happened, you know that file has been saved and is constantly being synced into the cloud. And, you know, since we have a little bit more time and we're already logged into here on that business license I mentioned to you guys that you guys get a cloud version of some of these apps that we've always used. So I want to just show you this. This is word, how it would look like in the cloud. Right. And again, this is a free license. So this is very easy when you have seasonal help or you have employees that come and go a lot. It's very easy to give them a web version of this. And, you know, you don't have to make that huge expense up front. If you if unfortunately employee only stays for, you know, a few months, we can remove that license so you only paid for three months you didn't pay for the full piece of software that you might pay $100 something for. So the ability to be agile and 365, I think is a really great thing to. Get up, you know, if you have 60 employees, and then all of a sudden you go down to 10 employees. No problem you're not on the hook for buying all those 60 users. We can just stop the subscription. So, you know, we just wouldn't pay for them for the next month. So it's a month by month payment system. So it's really easy to add and remove employees, especially if you have an event where you have 20 new staff that are going to be helping you for this event. Right, we can create them 20 email addresses, they can all log in from their phone from their web browser and be able to do the majority of the tasks they might need word, just like Excel. It's, you know, very similar it's just inside of a web web browser. All the same functions that we that we normally are used to, we can share it from here, we can do all of our stuff that we just went over, and then we can actually just open it up in a desktop app. So, you got to think that all this stuff integrates so well, and if you're using Windows computers. Of course it's going to natively integrate well with Office 365. So again going back to having everything on this one platform, this one platform that is very redundant, very resilient. That spans the whole earth. It's it's again, it just works really well so for you know all businesses not just nonprofits. It just makes sense as technology is going faster. You need to move to a platform that actually is moving with technology, and has the ability to protect you guys from some of the more modern threats. And another just easy thing that there's there's so much to all of the applications within the Office 365 suite, but another cool thing you can do related to you know inside of outlook is if you're composing an email let's say you were, you know, creating something right now after hours or a little later tonight you don't want to bother someone saying that through just like clicking the downwards arrow on the send button, you can have an option to send it later. So you could you know set that to send at 8am or 7am or 10am or wherever you want to just send out at a later time. So, I think the way that we as a man service provider, you know, work with our clients is we try to understand you know what their processes are what their policies are. And then we try to guide them to utilizing a lot of things that they're paying for or in this sense not really paying for because it's free, and how they can become more efficient as an organization. So a lot of it is just helping these teams understand, hey, you know you have these applications like SharePoint or OneDrive, or even teams and you know you're paying for these other tools like maybe box you're currently paying for box and if you were to be utilizing some of these applications that you already have, you wouldn't even have to be paying for these other tools so it's really just, you know, a discovery phase and learning about, you know organizations and how they, how they work, who they interact with how their teams interact, what information should be shared within the team or shouldn't be shared, and us guiding them through the certain steps to utilizing everything within Office 365. Do you have any other questions? Carl, you got any questions? Nicole? Carl, no questions? All right. John, you mentioned earlier that Azure could work as a server and it got me thinking about a client of mine, who's has a couple of applications that they're writing on a server which I think is in their closet or something like that. Am I right in thinking that they could take QuickBooks, which is one of these applications, off of that server in the closet and put it on Azure and actually access it remotely, is that a use case? Yes, they could do that. Yep. Okay. They could do that. Great. And how, if they're not already on Office 365, how do they get the nonprofit discount? Is that through TechSoup or is that some other route? Yes, TechSoup can get you guys there. And then also, of course, most of your managed service providers should be able to get you through there as well. But I would go to TechSoup. Okay, but that's right. That's even better if you have a managed service bar, then you can just tell them, take care of this for me, right? Absolutely, absolutely. And then you get everything, all your subscriptions, your service, everything just on one bill. So again, we're bringing it all into one location. Easy for manage, easy for administration, easy for billing, easy for the client. Is there a tutorial? There is a lot of information. Each one of these apps is very feature rich. So what type of tutorial are you looking for, Carl? I guess, you know, how sometimes you go to a new application and it has just like a basic overview. You know, you click on one box and it tells you what this dysfunction is for and it pops here and tell you, you know, kind of like an overview. Yeah, yeah, absolutely. There's a lot of information that's online for it. And then also as nonprofits, when you guys become eligible through Microsoft, they do have extra training that they offer for nonprofits for free. So you could get a little bit more of those in-depth guides, training some of their webinars, you guys will qualify for that. And I think they hit a lot of those applications. So you could spend a couple hours on each one of them. But if you're looking for some general information, I can drop it in the chat for you. Okay, cool. And Sean just posted an answer into the chat about where you can find this recording. It's going to be a little later at date though. I'm going to find the link for our Facebook page for anybody that doesn't have it. Oh, but it's going to be on YouTube also. And I think, you know, the thing to take into account here is just how much information is shared within the suite of applications. So you shouldn't just, you know, try to overwhelm yourself taking it all at once. You know, you can focus on one application at a time. I'm sure a lot of you are familiar with some of the more fundamental ones like, you know, Office or Microsoft Word or PowerPoint or Excel, something that's been around for, you know, years and years. Like I said, there's a lot of these other ones that you can start to slowly become more knowledgeable about, such as, you know, one note. It's just things that create a lot more efficiency within your organization. In terms of communicating with your team, you know, like John mentioned and showed some examples of before, but there's a lot of documentation that you can put together. Like I said, it really helps out with your efficiency. I myself was new to it a while back and started learning these new tools and the collaboration I was able to have with my team just, you know, exponentially increase. So, like I said, I think it's something you take slow steps towards learning. And then some of it you might find, you might come to the realization that, you know, I don't really need this so much. So I don't need to put too much focus in it while other applications can be very beneficial to your organization and it's just a matter of understanding which one does what and how you can utilize them. Yeah, absolutely. That's a great point because inside of 365 we've hit a few of these things, but these licenses give you so many features that it would take so long for us to go through them. So hit the core ones. And again, you're putting your company and yourself into this modern environment. So once you're in there, all these features and possibilities are possible. As a company we like to think for our clients, not just right now what are your issues but where's your business business going in the next two, three, five years. And then we can kind of develop a plan that makes the SU side of your environment, your tools, and your platform so Microsoft has been great for that. And I did share both my contact information and John's at the start of this chat. So if you need anything, you have any other questions you can feel free to reach out to us there and we're more than happy to help. Absolutely. Well, John, Jake, guys, thank you very much. We have I think time for one last little question if anybody has one but otherwise we will wrap it up. Okay. Well folks, thank you very much for joining us tonight for this presentation. Jake and john thank you for sharing your knowledge and expertise with our kids. Absolutely. Nice. Good night guys. All right. I'm just trying to figure out how to find you on Facebook. I'm not really tech savvy. And I just wanted to find out before I leave. There was a link in the chat link in the chat. Yes. Okay. Thank you very much. I'll just see the chats. Thank you very much. Have a good night. All right. Thanks everybody have a good one. Absolutely. Thank you guys.