 Hello, everyone. Welcome board members and members of the public. Thank you for joining us today. I am Logan Pitts, the chair of Santa Rosa's board of community services. And with us today, we also have board members. Sorry, pulling up my screen here. We also have board members Griffin, fence, Quant, Boca Leone, and absent today is our vice chair, Steve Spillman, and board member Cruz. Today, our hosts will be Julie Guzzi and Shelley McClure. The host will coordinate the comments from the public and assist during the meeting and take notes for any follow-up needs. Panelists and presenters, please silence your cell phones and keep microphones muted, if not speaking. Members of the public joining this meeting will have their webcams off and microphones muted. And if you're phoning in to join the meeting and you choose to speak during the public comments portion of the agenda for privacy concerns, we will rename you to caller and only show the last four digits of your phone number. Additionally, the city of Santa Rosa is committed to providing a safe and inclusive environment, free from disruption, and we will not tolerate hateful speech or actions. Everyone is expected to participate respectfully or if necessary, the meeting will end. Please treat each other nicely. Host, will you please explain how public comments will be heard at today's meeting? Thank you, Chair Pitts. Before I begin, we have lost board member Boca Leone. I will try to keep an eye open for him to pop back in and let you know when he's here, okay. He's over here at the Finlay Complex. I'll also check in and have staff check in to make sure we help him get back on. Thank you. Thank you. At each agenda item, the item will be presented. The chair will ask for board comments or questions. And then at the appropriate time, open the floor for public comments. The host will lower all hands until the public comment item is open. Once the chair has called for public comment, the chair will ask the public to raise their hand if they wish to speak on the agenda item. Those joining by phone may dial star nine to raise your hand. The host will then call on those who have raised their hands. Public comment is limited to three minutes and a courtesy timer will appear on the screen. Email public comments received by the deadlines have been distributed to the board of community service members and uploaded to the agenda prior to the start of today's meeting. Emails received will not be read into the record. Thank you. With that, I called the January 25, 2023 meeting of the board of community services to order at 403 p.m. And pursuant to government code section 54953 E and the recommendation of the help officer of the county of Sonoma. Board members will be participating in today's meeting via zoom webinar. Board members and staff are participating from our remote locations and practicing the appropriate social distancing if needed. And members of the public may view and listen to the meeting is noted on the city's website and on the agenda. Host may we have the roll call please. Please respond when I call your name. Chair pits. Yes. Vice chair spillman. Board member Griffin. Here. Board member quad. Here. Board member Cruz. Board member Spence. Here. Board member Boca Leone. Board member Boca Leone. I'm here. Thank you. Let the record reflect that all board members are present with the exception of vice chair spillman. Board member Cruz. Great. Thank you very much host. And I would like to open the floor now to agenda item three for public comments. These are comments on non agenda matters. And this is the time when any person may address the board on matters not listed on the agenda but are with the end the subject matter of our jurisdiction. Host do we have any public comments today's meeting. We do. Great. Please call the first speaker. Speaker. I have enabled your ability to speak. Please state your name for the record. So choose and provide your comment. Yes, my name is Thea Hensel. I live at 1354 Yulupa Avenue. And I am co-chair of the Southeast Greenway campaign. I'd like to just for those of you that don't know anything about it tell you that it is a 14 year old grassroots project. It has been working to transform the Caltrans right of way property off farmers lane to a greenway of 47 acres in the Bennett Valley area. We have acquired the funds for purchase of this land, and we don't expect the city of Santa Rosa to do that they have been extremely helpful in helping us to acquire this property. And we have also partnered with groups that you probably know, city and county parks, Sonoma water, land pass and Sonoma land trust is our fiscal sponsor. What we'd really like to do is to ask you to put us in the city goals. We've been working for a few years, but because we have been in a process of preparing the property for purchase and land. It hasn't been a priority. We now have 20 months, October 2024 to complete this important transaction. So it's going to need all hands on deck for support, particularly for the parks department. So we're asking you when you do speak to your council members, please ask them to do that. The second thing we'd like to talk about is the general plan amendment where parks is labeled under a section called climate and community plan. We're asking that the parks area be separated so that we can include more specific guidelines that are germane just to park lands and including the obvious climate change element in it. We think that that's an important thing to do and parks require some specific language. For example, we need to make sure that there is inclusion for connectivity between Cooper Creek Park and the Greenway, which is not included in the park plan right now. And thirdly, what we would like to do is ask to be put on the agenda at a later date so that we could make a presentation of a comprehensive outline of the citywide benefits of the Greenway. Thank you very much for your interest. Cynthia, I was taking notes there appreciate your comment. Do we have any other comments. We have no other hands raised at this time. Great. Thank you host item four is next. That will be our approval of minutes. Do any board members have any edits or corrections to the minutes from December 14, all the way back last year. Carol, please go ahead. I have one minor correction mentioned is made of September volunteer hours at the rural cemetery. It was actually November and there were 24 people. Thank you for that correction. Do we have any other corrections or edits from the board. Okay. Seeing none, we will approve them as submitted with that change. Thank you. And agenda item five, deputy director Santos hello, please give your report on upcoming and accomplished events. Thank you chair pits. Good evening everyone I wanted to start with the upcoming events. We have the Martin Luther King day. We are scheduled coming up soon. And so we are working with the city manager's office to determine a best date to hold something in the future. Not only at Martin Luther King Park but out of, you know, potentially a dual another park system as well. Additionally, the city manager's office determined that it was going to be a really dangerous day to be out looking at the long term forecast and it ended up being a very beautiful day to be out at Martin Luther King Day. So, we understand how that happens in the, in the past we've been out there rain or shine. So I wanted to let you know we don't have an exact date yet but we're working closely with the city manager's office to find another opportunity this spring so that we can make that happen. Let's see and then for the accomplished events just a shout out on January 21st is a few days ago that the rules cemetery had their volunteer work day of many days they have coming up this year, and this is just the end of my report. Thank you again. Do any board members have any questions for the deputy director. If I can actually expand on on one of the items on the upcoming please. Your third bullet point there is the spring summer activity guide registration for recreation. This is February 2. A couple things I wanted to highlight in this public forum there's a two kind of major changes that we've made in recreation that will affect this, this cycle so the first one as any change right some people are very excited when we inform them some people are nervous what that's going to look like. But if you know, especially with our impacted programs camp Wautam tiny tots program some of those programs that fill up very very fast registration in the past to start at midnight. People have been there at home on their computers waiting to to register right at midnight so on that day, we are going to open our desks in our early, and we are going, we have the system set to not allow registration to start until 7am. The big reason for that is, we think it's important to really expand the accessibility to our programs. Not everyone has access at midnight at home to be able to register online so this will allow people to call in or to come into our community centers where they, where they may register and be able to do that at 7 o'clock the same time as everyone else and not already have a program like camp Wautam full with wait list so that is a big change that we're excited about. The other change that we are making is related to camp Wautam as well and it's kind of altering our refund policy specific to camp Wautam because of how impacted it is. And because we know that there's a common practice by some to not know what all their summer plans are yet. And so they will book every week of the summer. And as they make vacation plans or different things come up then they start withdrawing so I had staff pull up information we issued 500 withdrawals, wait list management everything for camp Wautam just last summer. That's a lot of staff time. It's, you know, those are going down to finance for, you know, refunds processing involves a lot of staff and a lot of different pieces so with camp Wautam because the nature of how impacted it is and the nature of how many of those transactions will be the one week period up. Our general policy is up to a week you get a full refund and then within that period there's a $25 refund fee or cancellation fee. And then within three days it's, it's, we keep the whole because we don't have time to refill it so with camp Wautam there will now always be a $25 cancellation fee after registration is done so couple updates I wanted to highlight and kind of give you a little bit of why recreation has looked at those two and made those changes to our registration. Great. Thanks, Jeff. Yeah, you don't want to be ticket master with that midnight deadline. So we don't want to Taylor Swift situation here. Do we have any other comments or questions for Jeff. Great. Thank you. We'll move on to the next item director updates deputy director Santos, please go ahead. So, first and foremost, I just wanted to say many, many thanks to our outgoing board member, Terry Griffin. This will be her last month meeting with us and just want to say thank you so much your technical expertise and your good nature you will definitely be missed. On that note, Council Member o Crepeki did appoint Paul Castillo to this position on our board so we look forward to meeting him virtually in February. So looking forward to hearing more from him and meeting him and seeing us seeing him at the board in February. And the other thing is we still, you know, board member spillman has decided to leave the board. And so we will be working with the clerk of the board to see if we can find work with Council Member McDonald to see if she has appointed anybody I didn't hear that at the council meeting last night but I might have missed it there was a lot. So I'll be checking in to see if we if we have another appointment, although Mr spillman and recently left so I don't know if Council Member McDonald's been able to have that time to do that work. So we'll keep you posted on that. Let's see. The also last night at Council. The mayor did not announce any new chairs or vice, etc. for boards and commissions. So the direction from the city manager is to continue with our current chairs and tells each time as we have direction from the mayor on a chair appointments to this board as well as others so keep that in mind as as we roll forward into when we're looking at the actual appointments and for our new, our newest member, Castillo to join as well. On the project side, Council approved a grant application to the boating and waterways State Department of Boating waterways for us to replace the boat dock at Lake Ralphine at Howard Park. And the, the boat dock is being undercut. And so it's kind of the end of it's kind of floating in water, and it's being undercut really near the edges as well so it's been a long time coming I've looked at this situation every two years I think since I've been here and we're like yeah it needs to get fixed and this is a fantastic opportunity to take advantage of this matching grants and so we asked for about $370,000 from the grant and the city would be putting in just a bit more than that about $391,000 so that we get a better competitive rate on our grant application than others if you put a little bit more it. So we'll keep you posted if we do receive that but it would, it's been a long time coming so it's a project we're hoping to receive from the boating and waterways. We have upcoming a council on the 28th of February approval of the South Davis master plan that this board approved previously. So that should be she going should be going on the 28th of February. I think it's the 28th. I got the right date here I'm sorry. Originally scheduled for the 14th and quite a few items were moved to the 28th to make space in the calendar. So correct, the 28th. The thing is you may have seen an article in the newspaper over the weekend over the measure M funds and allocation there of and you could if you compared. That everybody else it looks like we have an enormous amount of funds compared to the other agency and that that is somewhat true we do have quite a bit of funds compared to the other agencies. Only second to Sonoma County who's receiving the largest bundle of funds from the tax measure. And just a reminder to the board that the council approved the first two years worth of funding are essentially up to $4 million worth of the funds to be spent on fire related damages to parks. And we still have two projects open. They're using those funds as we speak. And that's the roadway the fire damage road roadway project which is repairing those roadway and median islands kind of extended right away areas in Fountain Grove as well as coffee park neighborhoods. And we also had the six fire damage parks project which combines about six parks up in the Fountain Grove area and makes them into one project they all have a little bit of work going on with those so that is an on those are ongoing projects we expect to be completed this year, and that'll expend the last of those funds and whatever is remaining from that will return to the general, the main holding key for measure M funds to be split the groups of you know the groups of money we decided on was it last year, yes, where we have 50% of the future funds coming into use for capital projects, 40% of the funds for maintenance enhancement and 10% of the funds for recreation so and this board really helped steer that towards the council and they approved it. And that's what we're looking at so. Also in February this board will receive a pretty comprehensive update on the capital improvement project so you'll hear what projects we have coming up and plan to use measure M funds for so that'll be exciting. So, there won't be many newspapers in the next years with showing a lot of money left around from us we, we are strategically targeting it is just enough money where we really need to be strategic about it. It's not it's not overwhelming for us it's not going to like what the county's receiving quite a bit more, but we in turn the city is receiving a lot more than the other agencies around because of our population. And so we really want to be careful on how we spend that. And so we are taking all those things into consideration will be bringing that back for you all, and looking for a recommendation for you from this board for councils approval during their budget session. And then last but not least I also wanted to announce that we plan to go back live in person in March for this board. And I say live we will still have a hybrid component we've still have a zoom component to that but I'm really really excited I know it's been a long time coming and we've talked about it for a long time. So I'm looking forward to that so that'll be in the same place it used to be in the family community center in the Cyprus room in the same location yep right over there where Councilman or board member Boca Leone is. And so that'll be much easier for you, for sure. Anyway, I'm looking forward to that and that is that concludes my report. Thanks Jen, do we have any questions or comments from the board. Director. It looks like we do have one attendee raising their hand. I believe that's our incoming board member, Paul Castillo, we allow Paul to speak post. Thank you. Paul, I'm unmuting you. Go ahead. Everyone can you hear me. Yes, we can. Paul Castillo here I just want to introduce myself say thank you. Excited to be joining the board and looking forward to next meeting. Nice. Thanks for thanks for for observing this month Paul, you'll only have to do this format once and then you'll you'll see us in person. So thanks for for being here now. And I also want to say thank you to board member Griffin. Thank you for your service your long service to the city is appreciated in all its different forms. We're definitely going to miss you. You got a big brain, and you also have a big heart, and that'll be missed. And you're also going to escape the embarrassment of getting up resolution Terry in public. Thank you for making you one though and we're going to give it to you privately you're not getting out of it completely. So we're going to give you some recognition. Because that's what you deserve. So thank you for your time on the board, and you'll be met. If you want to say something you can now or later in your life, whatever. Thank you so much everyone for the kind remarks and the resolution is I'm overwhelmed. Thank you. That's just so touching and it's been really an honor and a privilege for me to serve on this board. With all of you. It's been a wonderful experience and I look forward to staying involved as a resident of Santa Rosa. So thank you so much. All right, hopefully we'll see you at the Finley Center walking up to the podium or call in for comment. I know that'll be good comment. Okay. So moving on, we will now move to agenda item seven, the chair and board member reports. We'll start with board member spent you have a report from this March. Actually I don't have a report report because of all the rain I did not get out and prompt around, but I drove by a lot of parks, because they're beautiful now. It was so green. And there's water in the little streams. It was, it was wonderful. I, it is a couple of times so I sort of did an overview this month rather than stop around in the month. So forgive me for that. That's okay. Thank you. It is looking nice out there nice and green board member Boca Leone. Do you have a report from this month. We can't hear you, Guido, if you could unmute for us. There we go. You got me. We got you. Go ahead. No, I've been doing just like Carolina that staying out of the rain and taking care of my property. I have an acre that needs some attention so we've been working physically on that. Although I would like to emphasize again that the Southwest Community Park on her and Avenue. We really need some lights in there that could stay on at least till nine o'clock city bus goes in there and drops people off and it's pitch black. And it's, and they some people park their cars there I guess and then ride the bus to go down and back and it really needs to get some lighting in there. Other than that all the rest everything else looks great. Okay, thank you. Do you have a report from this month. I do. I mentioned to Carolina that I got some sun on my face today. And I was able to do that having lunch on the patio at it been in Valley golf course. And it was absolutely delightful. I was able to do both as a lunch spot and also seeing people out on the golf course which looked pretty good. They said it was the first time they've been able to mo since the rain so it was a usable golf course at least today. After all the rain I was able to visit to Mayo and Galvin today and Prince Memorial Greenway Prince Memorial, the water was moving really well the whole time I don't know who's responsible for cleaning out a lot of the vegetation downstream, but the water was moving, although very full. And I don't know how much garbage was brought down, but I'm sure there'll be a lot of cleanup work to do. And of course, my life at the rural cemetery, we had close to 30 people last Saturday. A lot of trees down a lot of branches down, and the community really has stepped up to the plate and is helping big time plus the press Democrats been rather kind to us as a plane. Nice. Thanks for that effort clearing gigantic oak trees, or trying to. Board Member Griffin, do you have a report this month. Just very briefly I had an opportunity to go visit Skyhawk Community Park which is the one community park I had not visited. And I was struck by the unique layout of the park and how it's it's similar to the Coana Springs property that's been designated for a future community prop park and that it's very long and linear and follows the riparian area and how much of that park is also very natural is Coana Springs Park will be. And I just think it's a really unique design for community parks. I really enjoyed visiting that park and I look forward to being involved in the future of Coana Springs as well. So, thank you. Good. Yeah, that is an interesting one. My report from this month I was looking forward to the Martin Luther King Day volunteering and I'll look forward to the future one I'm sorry that we had to cancel that but it is it was a tough time for city staff and we didn't know what the weather would be. And I heard a lot of excitement around it from the community so I hope a lot of the same folks will still will still be there for our rescheduled date. And my new park for the month that I'm visiting that I visited trying to do a new one every month was Bellevue Ranch Park tucked away off Stony Point Road Park in the middle of a neighborhood. There was actually very it was pretty full when I went by I think it was right after school gotten out and there were a lot of students there looking like they're having a good time. So that was good to see at that park in Southwest Santa Rosa. Okay, those were our and I do have one other message that I would like to pass on if if you are going to be using your city email address please let the city staff know it's not required but but encouraged. If you're not going to use it it does cost us something to have it maintained so please let them know if you're planning to use it or not. Again, I'd encourage it but but not required so just just get back to shellier Jen and let them know what what your plans are there. Thank you everyone. So now we're moving on to our scheduled items agenda item eight our first item. 8.1 excuse me that's the recreation fee study update. We'll have our deputy director for recreation Jeff Tibbets and recreation supervisor Don Hicks will provide an update to determine the fee increases for recreation in 2023. Take it away Jeff and Don. Thank you very much. Let's see if I had it in the trial run hopefully I can do the right screen sharing here now that we're live with the public. By showing the right one our recreation fee study update. All right, perfect. So before we jump into the presentation I did just kind of want to start off and explain that trying something a little bit new here. I know a lot of times with recreation. We come to you guys with. Hey look what we just did. We just completed something you know program updates those types of things. Don is here regularly for aquatics updates with all the information about how many swim lessons and all those great things that are that are going on. What we're going to do here is as we're jumping into the fee study. As you saw with the materials that were submitted there is not a staff recommendation there is not a lot of clean information of here's what we gathered. And that's because we are just starting this process as well we're just in the middle of it so we're coming to you a little bit earlier than we normally do with with the hope being just to get some some informal back and forth ideas, some recommendations, so that when we do have the more formal presentation the staff recommendation those types of things. We will have already engaged you in this process so hopefully that'll go well and if not, I will learn from it and figure out how we do this better and engage you better in the process but as part of that I asked Don Hicks to to jump on and join me as well. Don Hicks is our aquatic supervisor, and he is kind of taking the lead role at the supervisor level committee of staff that we have that are doing kind of the the analysis and gathering data and all those types of things that will help us formulate the recommendations so at the end of the presentation today we will not be asking you often right we say here's what the staff recommendation is and when we're kind of asking for your stamp of approval on it. At the end of this will really just be kind of. Hey, here's what we're looking at here's what we're thinking more in the brainstorming process of it still so we'll really just be asking for your thoughts and ideas and opinions on some of the stuff that we present here today with that said here. So the first thing we're going to talk about and I'll have Don kind of cover this because he's he's leading the way is what is the strategy kind of how we're approaching evaluating this and looking at formulating gathering data and formulating an idea of what could be our staff recommendation so Don if you want to jump in and cover our evaluation strategy. Thanks Jeff. Thanks to the board members it's a pleasure to be with you this afternoon. I always enjoy coming to the board of community service meeting. So this fee study. Just for your information we have not had recreation fees studied or updated since we conducted a fee study in early 2017 resulting in recommendations going to the city council and then being approved for the budget year 1718. So it's been a while. So it's about time we we did that again. A lot, a lot has happened since then impacts from covert increases in cost of doing business of doing business here for recreation including minimum wage increases which increases the cost inflation, etc. So we have formed a little committee with other staff. And we feel it's important to research what other similar cities are doing, and the way they structure their fees, and also what what they're charging, so that we can make an educated decision on any, any changes or recommendations that we should be doing in our city so. So that's sort of a little bit of what we're trying to do. Because it's been a while and we want to be. We want to bring back revenue in we want to be good stewards of taxpayers facilities and try to bring in a little more revenue if there's that capacity. So who we studying the cities. We're studying our in two groups there's one group of similar size cities similar demographics to our city. And as we're looking at nine, and that's in California so there's about nine of those cities. The group is cities in local Sonoma County, because they're there are local direct competitors, and they, they can have a direct effect on what we what we charge to our local customers. So, so that's a total of 16 cities we're really taking a close look at. In the middle of that we've been getting some information back. The fees we are studying researching are primarily the fees in the on that spreadsheet that is attached to the, to this presentation and that's that was the recommendation back in 2017. So they're the fees we're looking at. They're like room rentals fees picnic area fees drop in fees for aquatics, health park seniors, etc. We're also taking a look to see what what other cities are. Whether they're charging us a different resident fee to a non resident fee. We're looking at that closely. So, the bar coded classes that we have on our activity guide and not fees that we take to city council. We have, we have the ability to adjust those fees as we see necessary in recreation. So it's, I just wanted to make sure you saw that spreadsheet so you could see the types of fees that we are studying and researching. So on this study, we will come back with looking at what trends are and then what capacity we might have to increase our fees and then there is even some fees that we're going wow, you know, maybe we can eliminate that fee and we don't need that fee anymore so we're looking at that also and comparing to other cities. Thank you Don. I don't want to dwell on this a little bit but you know some of the programmers again not all of our fees or council approved fees. Don mentioned the contract instructor fees those for obvious reasons right we're individually contracting with someone to provide a program so the cost recovery that the city needs the cost recovery that the contract instructor that's going to negotiate what those look like and so for us to. It's not feasible for us to take that entire activity guide of all those programs that we offer to council on a regular basis so department level we do have the authority to to negotiate those. There's also a couple things like our concession stands where right I mean we can't take the cost of a corn dog to council every time. The cost us more to acquire the corn dog so there are a few things that are at the department level but as you saw in the attached to her master schedule fee, there's still quite a few fees eight pages of them that do fall under the council council approved schedule so as we look at the different program areas. Again facility rentals that's you know the room rentals. And it's some unique things like Rosie the trolley our historic buildings, commissary kitchens is a big, big topic in the community right now and things like bear kitchen and some things that we really need to to look at not just on a fee schedule but on, you know Don touched on this a little bit as we're going through this process it's also in very curious to get some feedback on this is what should be driving this right so commissary kitchens is a good example is what do we want out of our commercial kitchens. Do we want it to be a business model where there's a cost recovery analysis of what we should be recovering and businesses using that to to operate business. Do we want more of a community service aspect to it where it's more available to the public. Do we want some type of programming that is a incubator for small businesses. So there's a lot of different factors to look at these things as opposed to just putting a price tag on something. And we're kind of going through that process as we look at this as well as in these different program areas. So Park Permits is another area where we've seen tremendous growth. You know Don mentioned one of the factors that's changed since one of the many factors that's changed in 2017 is COVID and the impact that COVID had on our community and how we do things including how we celebrate and gather with people. We've seen a decrease because we weren't doing large events so we saw a decrease of Park Permit revenue because we weren't having the very large events. While we were spending really more time on it because we were issuing far more Park Permits a lot of small things for family gatherings and those types of things, as opposed to the very large races and those types of large fundraisers and big events in the park so we continue to evaluate that and again look at trends in general that's a fairly new area for the city as the special permits and policy has only been within the city for about a decade so not only are we evaluating what's changed but we're evaluating something that we put in place about 10 years ago and looking at how it's actually been used by the public and what's going on. There's a list of fees there that are program related fees in the aquatic side so that's really again one of those comparison things, as well as the what's the purpose as we look at the different uses of so many different uses that we have for aquatics. Howard Park operations is always an interesting one and we'll touch on that a little bit more in the last slide. The park is such a unique feature we're not going to find a lot of other cities to compare something like Howard Park operations to with the train and carousel and those types of things, where we could have that comparison and other ways so again I'll touch on that a little bit more in a future slide, and then our senior programs, and again another area where it's, you know senior programs are generally subsidized higher level of the programming that we provide you know youth programs and senior programs are two of the things that are subsidized more than than other recreation programs. And again, as we're evaluating that, making sure that we're cautious of the fact that we don't want to be pricing seniors out of participating in these programs and coming to our senior center, and doing those things so again a lot of layers that we look at as we're trying to evaluate what to do here. Don I don't know if you want to chime in a little bit again we don't have all the data and nice, you know graphs and and and that way to lay out to you but don if you want to kind of touch on some of these program areas and any trends that we're starting to see in the early stages of gathering the data. We're not only looking at sort of like increasing or looking at the price of our programs but how they're structured because we're, we're going is there a better way, because some people say why you've got so many fees it's complicated. We're looking at ways that we might be able to simplify and make it easier for our staff at the desk and things like that that can save time and time is money so. I've seen, you know, we, we fully observe the, the case system which is copy and steal everything oh no so it's collaborating share everything that's right. Okay, so. So, there's lots of great agencies and cities out there that have some great ideas so we were collaborating with other agencies to to find out if there's better ways of doing business that are better for us so that's part of the study as well. So, we're doing things that are starting to come back there. The non resident versus resident it's interesting about almost 60% of other of the agencies we're studying I do have non resident and resident rates there so they creating a non resident rate, which is a little more expensive to and giving a bit of a discount to residents because they're paying taxes and so you know we're sort of looking to see what what other other agencies are doing there but about 60% do have that type of differential in fees. Prior to 2017 here I remember we had conversation about you know what should we be charging youth and kids versus adults and there was you know we would conversation around wanting to make sure it's affordable for the kids kids programming and so it's certainly looking at other cities that have had that same conversation and and you know charging a little bit more for the adult programming but having it more affordable for the youth and seniors as well. And so we're sort of looking at that and so there's definitely that emphasis and a number of the cities where researching is that they want to make it affordable for the youth especially. I think that's about all as far as the trends all. So it is trending actually that where we're in the middle range and a lot of our fees and so they could be a little bit of room to increase our fees to begin bringing a bit more revenue. We've looked a little more closely at our local competition that has been situation in the past we've increased fees and then all of a sudden. There's less enrollment and revenue goes down because that's sort of elasticity of demand or whatever you know what's the what's the threshold for our customers, you know what's the price cap that they're willing to pay. And so we want to make sure that we don't set a price that then ultimately reduces our revenue and our attendance. But looking closely at our neighbors and neighboring cities then see what their what then you rates are for for classes and programs so that's where we're at right now but really looking forward to getting any great questions and any perspective from you guys that that could that could direct us in a little different area as we continue our study. Thanks Don so next couple slides just kind of go over some of the brainstorming and conversations that we're having that maybe help kind of get the get those wheels churn in in your guys's heads of some of these conversations and maybe allow you to contribute in there so very long list again it's it's a long list of fees eight pages there there's a long list of things that we're looking at how do we remove or how do we reconsider them so I won't go through the whole list with examples for everyone. But for example, we have the flood one of the flat fees is the custodial fee on rentals. And what this does a couple of things tacking it on afterwards is one, it makes it a little harder for us to give people a an accurate upfront estimate of what their event is going to cost. And then to, as you're finalizing it it's kind of like when you know you get a new phone plan and you think you've got a right and then all of a sudden there's all these hidden fees so in some sense it feels like we're kind of tacking on all these other things so we're looking at kind of two options or have a couple conversations around like the custodial fees oh the third thing that it does is when they have the event and then find out that they're still responsible for cleaning up after their event I like, wait didn't I pay a custodial fee. What was that for and not realizing that's more so the upkeep of the building not someone to come in and sweep and mop after your event or those types of things so it creates a lot of confusion so a couple things that were brainstorming is one we eliminate that fee completely. We kind of do an analysis, it would probably be something based on you know based those fees off of probably roughly a four hour event that's about the ballpark where we are. And so we build that custodial flat fee into just the room rate for the hour. And so that, again, be much more upfront much more honest from the beginning and allow people to estimate better. The other thing that is of an interest to us. Some other cities have things to do this but this is a much bigger topic of getting that support and getting council on board with which if we do have a fee that's like that the idea behind the fee like that is a facility like Finley Steel Lane these facilities that are community center facilities, they take a different type of wear and tear than city hall and office space. And so the city's, you know, financing of upkeep facility upkeep is more based off that model than it is off of a community center public you know, large events and those types of things so if we were to have a fee like this, I think it'd be it wouldn't be easier for us to explain if as opposed to that fee going back to the general fund, it went to a specialized fund for the community center buildings for something for example, if we're charging that custodial fee on all of the bookings here at the Cypress room where they're having food and stuff and they're spilling on our carpets that we would then have a special project key that we would be able to replace the carpets on a more regular basis than an office space building or those types of things so you know that that type of look at those fees and what's the purpose of the fee, and how do we actually have an impact the intended use that it would be going right back into our public building here for for the community to use, and the people who are having more wear and tear on the facility paying a little bit more to make sure that we can, we can do those upgrades and maintain the building for that use. And this amount of miscellaneous equipment fees that we're looking, you can't get a VCR from us anymore. When you book a room so just some basic things like that cleaning up. And then as well as not just the things that we don't have, but again those things that do we really, what's the revenue we're really generating for like we have the I'll post with rope right to help navigate like lines coming in. So some people are actually utilizing that it's something that we have in the building, and it really feels like, oh yeah you want to have these ropes up okay this it's an extra $10 fee on your permit. It kind of gets into that what's the purpose of the fee we're kind of, you know, really pinching every penny out of them instead of just okay that's something that is available yes we have that in the building and you can use it so not just about you obviously take away fees of things that we don't have but also is this something that we really want to charge extra for it doesn't take a whole lot of extra staff time it's equipment that we already have. Do we just make it available at no extra cost as part of the room rental. So looking at those two things. Services that we no longer provide coffee service fees. A couple things have changed that have made that more difficult for us. One is the staffing element of it right I mean we are a facility rental we're not a coffee shop so it does add a whole another layer on to an event when we're providing coffee service. And then the zero waste guidelines that the city very much supports and wants to be behind made it more challenging for us to to provide that service while also adhering to our zero waste policies and making sure that we're in compliance with that and leading by example is the city so it made it hard for us to say oh yeah we'll provide coffee service for you and we'll provide all these single use things and and that type of stuff that is not really in in line with with that so looking at those types of things. Mobile stage is a large facility, you know, facility, one of those special type of equipment that we no longer have so we're moving again cleaning those types of things up. And then you know tennis courts per match fee. You know being more in line with kind of puts us behind. It's a tough one for us to manage when it's a per match fee that doesn't really matter to how the public can use it hourly fee is really what matters. So probably transitioning that to more of like an hourly fee so that we're inconsistent with how our other fees work. And again, we can't book a court and you know at the galvin tennis courts and just say oh they've got it for their match right we need to be able to actually say what the booking of that event is it's from noon to four or whatever that is that that looks like. So that's a list of some of the things again that we are, we're looking at different types of examples. We're looking at a few additional fee considerations that we're talking about. So pickleball we know pickleball is is a growing sport and then something that is in our community and was not reflective in 2017. So we have kind of in a way tried to utilize the tennis so really being clear with that and identifying pickleball it's, we have courts we have usage that's taking place out there so we want to have that accurately reflected on there. So park operation fees again I touched on this a little bit before but again what is the purpose of Howard Park. One of the things that has changed those fees did not go up in 2017 so the $2 for a train ride and carousel ride those are even pre exist 2017 I'm sorry I don't have the exact year that we adopted those fees. I can guarantee you that the cost of staffing with the recent changes and minimum wage and stuff is has gone up dramatically. Is that how we want to evaluate it as a business model or do we really value Howard Park and what it is for our community and a resource for everyone to go out to. So something that we're kind of looking for that direction of is, should we look at well if we're paying you know from when we set those fees it could be as much as 789 $10 an hour more that we're paying per staff per hour of operation out there. At this point then you have to look at raising those fees, or is the goal to say no, that's a program that will supplement more if we need to because we really want to keep that completely accessible and and other fees that come up in the past you know there's been conversations in the past about parking fees at Howard Park or stuff. It's always very controversial so we kind of highlighted that as as its own separate thing for possible conversations or thoughts that you have. The senior center membership fee is listed on their memberships because they are associated with a lot of those fees that we determine. And they're just the biggest benefit is discounts to some of those classes that we offer and that we set the fees for. I do have an interest in bringing the senior center membership to a department level fee, as opposed to approved by council because again as a class becomes more expensive that discount may increase or change and those types of things. So while having a little bit more flexibility. Also with the senior center. One of the benefits that they get is a quarterly newsletter, the zest newsletter it's included with with your packet when we, we have those come out. Again that's another cost that's out of our realm so as that cost goes up do we need to fluctuate with memberships and those types of things so while it's very different than saying a concession corn dog. I always add some of those same factors where I have an interest in that being at the department level so that we can evaluate what we're offering and what the benefits of a membership and true cost of a membership are. And then kitchen rentals I already kind of touched on this, you know, well how do we want to use our rentals what's the goal of using those. Definitely know that we, you know, recreation needs to put a good emphasis on the, the kitchens that we have and how do we best utilize those in the community and get them used, get them used more often especially Bayer kitchen and what the purpose is and how we should be looking at that so the other thing that was related to Howard Park and needs to be cleaned up is our pony ride fees. So really we get those approved twice. I'm not quite sure why it's been set up I think just something that slips through the cracks over the years but we provide the pony rides through a contract service that contract goes to council. The fees are negotiated again based off of what the vendor needs to recuperate and ticket sales. So the fact that we've had that on the fee schedule as well has created some issues in the past where we're re negotiating a contract for the ponies, but we're not readdressing our master fee schedule so taking that fee off of the master fee schedule so that that negotiation is strictly taking place each time that we present a new contract for the pony services. So that's a lot on you, while also not dumping anything concrete on you. But I hope it is a way that will just kind of spur some good conversation and get some thoughts and ideas and give you an idea of, as we're just getting into this process what recreation is evaluating what we're looking at what our staff are working on. And all the different things that we're kind of trying to balance in terms of, we know that the revenue generated for the general fund through recreation programs is very important for the sustainability but we also know that we have a calling to be services and accessible to everyone in our community so how we balance that. So with that, we will pass back to see if there's any questions and comments and you may see the top of my head a lot now is I've got my pen ready to go and jot down any notes you have for us. Thank you. Thanks Jeff, thanks Don. Do we have any questions from the board before we get into comment. Would you like me to stop the screen share so we go back to that. Great. Thank you Jeff. Carol go ahead. Hi, thanks hey Jeff I'm looking at the master schedule of fees specifically at the middle section. So I'm going to go into a bit of a role play. Let's say I wanted to have a party and serve food. Would I get a person on the phone and say I would like to rent five sets of China and three table class or is this all automated like ordering a pizza online. So that is one of the equipments that will be we no longer provide so the list of all of those things will be getting removed so something when we were a smaller operation we were able to provide and we were able to you know more staffing and smaller operation we could we could clean those and have those available and everything and it's just not a matter that we've been able to have for quite I want to say it's been at least a decade that well I guess hasn't been that long but that a few years that we've officially gotten rid of the everything. We've been able to provide unfortunately. Okay so how about chairs and the easel and the, the piano is that stuff that's still provided. My question is, is this an automated or does this take staff time to book these reservations. It takes staff time. So as you do that booking. Again, where some of this we're hoping to simplify so that that initial conversation you get a really good sense of what it's going to cost you. And then if you decide that yes you want to book, you know that that initial conversation could take place and you get information from the front desk. Then we have a rental team that you would actually be dealing with the rental team and really get into the nuts and bolts and the details of what your room setup looks like how many people, oh it's going to be alcohol that triggers insurance requirements requirement, it gets very complicated very quickly. And these add ons is one of those things that is a complication that takes staff time. So what I'm hearing you say is that it's way more than simply reserving a room and paying the feed there's a lot of staff overhead. The second question is, I rent a room for two hours. How long is that room actually out of service for for a two hour rental or what what what are the hidden costs the hidden time factors that aren't reflected in these numbers. Great question it really depends on the event right in the room that you're using so for example if it's a small business meeting for a couple hours and it's in the manzanita room that has a default setup of tables that are that are already there. The impact on the room is really the impact of the time that you're in there. If it's our auditorium and it's a huge event for 400 people and we need or not that big. If it's a lot of people and we need to set up a bunch of round tables and chairs. Then yeah there's hours of staff time to prepare that it could be. Hey we're going to set it up the night before you have to look at all those staffing factors and different things so it could be down the whole day for that couple hour event, and it could be as little as just those no but just the two hours that you're here so a lot of factors that go into to determine that. At every point it could be an impact that that room is basically not available for the day because of a two hour rental. And last question this proposed revised schedule you have no timeframe for when you have to have numbers, because these are in house, but you do have to provide the numbers to people. So this is something if I book it today I paid today's rates. If I book it six months from now, the rates could be different. Is this something you have available for people online to review stuff ahead of time, or not until they call the front desk. In a more hopefully more user friendly way than than the actual fee schedule that was provided to you guys because we know that it's just a huge chart of hard to figure out. But based on you know we have information on the website that's strictly you know there's a page that's just for rentals that would hopefully help it make it easier for you to see what the rental information is. But to your point. Hey Jeff I have a comment on that. Great questions Carol. So we're really looking at some of these other agencies to see how they're simplifying things because all of these fees that just get complicated and that can really frustrate someone who's trying to get a price. But look at what what these other cities are doing to simplify this to make it easier for the customer and easier for for our staff and so especially with the more the electronic era you know see what we can have that can be accessible online to simplify that process as well and we have seen some good things that we're going to try and maybe implement ourselves so that's good and we're finding also that there's a lot of agencies that are using these. And when it's big events you know it's like they're going away from doing all this in house stuff and then it's you know caterer comes in and that caterer has, you know, tablecloths and skirts and things and so and so for the big events we're going away from that. And because so many of these different agencies and different facilities, you know, for those big events that caterer comes in and does that as part of their service so yeah. And in terms of the, the roll out of fees, that's something, you know, this process where we're timing it right now we're working on right now to theoretically included as part of the budget process that we're going through with Council. And so looking at the fiscal year of July 1. But the reality is, you know, when we did this in 2017 I was at Howard Park while we didn't increase the train and carousel and stuff we did make some increases to the boat house, the boat rental cost out there. But operationally, even though that went in effect July 1 as part of the budget process, because Howard Park is in the middle of its operations, those fees didn't go into place in Howard Park until the following season. When we reopened in March, because I didn't want someone to come out on Tuesday and have a fee on the last day of June, and then the first day of July on Wednesday come out. The boat cost me $2 more now to go out with my family so we do look at those in each of the programming obviously that's different by the program area and how it operates, but we would look at a an implementation plan that would make sense for the different program areas as well as opposed to well this is just the date and oh you're in the middle of booking your event oh well everything just went up, you know 10% or something like that so we will evaluate that as we look at the roll out piece of it as well. Thank you. Thank you. Any other, or go board member Griffin. Go ahead. Thank you just a couple of quick questions to follow up. Have you looked at whether there are packaged fees that would make sense for example is there sort of a typical event or party or whatever that is more common that would lend itself better to a package fee as opposed to the room and on all of the various items that go with it, or is it really does it vary so greatly that you really have to do it line item by line item in terms of charging the fees, if that makes sense. I'll let Don chime in if there's anything else but I guess I can go ahead. And when someone goes to rent a room it is in a way a package because usually what's included included in that is the chairs and the tables. But we don't have all of these other little little things like tablecloths and skirts and, and a lot of these things we're going away from now. So some of it is we're trying to come up with that. This is what it costs for that room and tables and chairs. So we're trying to eliminate some of those smaller fees. So we are looking to see if some of these other agencies do have a type of package and how they're how they're simplified so we, you know, we're finding that there's so many staff hours that go into giving a tour of this person and then they, they we want this and then they call back that we've changed this we want to add this you know it's, it's just all of a sudden it becomes this huge burden on our staff when there's so many of these little extra fees and and so coming out with something like a package saying when you rent this room. This is this is what you get when you rent the room, you know, and so that that does simplify things so I don't know if that sort of answered your question. I would say one of the things with that is, as we're again just scratching the surface and would be curious what you think about this is, you know, we do have a vast variety of uses of our facility that kind of fall into some category right large, large parties, business rentals those types of things. I think what we're looking at more is just incorporating that room rental fee. You know, maybe the things like the, the flip charts, and some of those things it's like, Okay, if we know that the use of this room is kind of, it's for business meetings and stuff they're going to want to use whiteboards or they're going to want to use easels or those types of things like, do we tack on those fees or just when you use that room and you ask us hey do you guys have this available do you have that available. We're just telling you yes or no we have it available. Yeah, yeah we've got that available know you need to bring your room so I would see probably less, you know there's some opportunity for some packaging and things but I'd say it's probably more just simplifying and saying, that's just part of what we provide when you rent the room. Yeah, as opposed to as opposed to attacking them all on as additional. Yeah. Okay. And then I have a question about the fees for the use of the tennis courts are those fees just do they just apply when there are matches, or tournaments or do they apply for groups to rent the courts for regular days and times for the group. So, it has not been clear enough as generates the question right looking at the list but what is that actually, and it has created some issues recently and we've had to change that policy so we do want to clear up what that is a little bit. So we do want to move more towards, right I mean, we do not feel that these public amenities in our parks should be privatized by you have money you can come in use it whenever you want and if you don't you have to work around that so we are we have been and one the fees are not nearly high enough to cover the cost of printing the paper and having staff, you know, I mean they're very low fees so we're losing money just issuing it on the staff time and everything. When it's, you know, a $10 permit like why are we processing this. So we have been moving towards our policy is that that's more for tournaments and matches and, you know, sanctioned things like that, as opposed to just, well me and my friends want to make sure we don't have to wait for a court so we're going to go back and book it so it is not reflective that way but in practice that's the direction that we've been moving with with those types of facilities. Okay. Thank you. And that puts it more in line with policy that is long existing for example our soccer fields. Right we do a whole process with all the youth soccer leagues and adult soccer league there's a whole process that they annual process where they submit their applications to use the fields and stuff and based off of a number of applications that we have a whole allocation process that goes forth. We're not doing it for Oh Terry you and your favorite like, you know, all these individual things it's intended for that league play structured play where, and then outside of that schedule is where it's open to the public so while it's new to those courts it is more in line with how we manage the rest of our amenities in our parks. Okay. Thank you. Thank you. Thank you. Thank you. Thanks. Did you have some questions. I was going to go back a little bit before Terry. In a score so I was still on events and what's going on in the for individual rooms. I would strongly suggest that we keep it simple. It's not an event planner, or somebody deems themselves the event planner. So if you keep a simple package, then they know they have to add on to it, and it doesn't involve the city, because you can't get the quote, hot deals from the city that you have a caterer who has who does all of the issues and glassware and etc. So I would really like to see us get out of the business of having and being event planners for people, just having the room, the ASIC stuff that's available. It's very reasonable to host something at the city. So you're not, I mean, it's almost a giveaway when, when we use the city rooms for, for something so I would encourage us to, to not get too involved with all of the details of putting on events, because you're not going to come out with any amount of profit on that. Yeah, thank you. I appreciate that feedback and as you were talking it took me back to 2006 when I was a facility attendant I remember all those hidden staff time and the hidden cost to the city of me literally counting all the glasses and the silverware and all that stuff. Yeah, yeah, yeah, we don't need and there's so many throw away or people who buy things and then give them to friends and the friends use them so you know you don't really need to provide those anymore. Thank you. Sure. Thanks Carolina. Do we have any other questions from the board. Okay, a few questions then we'll go to public comments if we have any, and then any other comments from the board. What are our commercial kitchens Jeff, where are those located. So we have a kitchen at steel lane that is not a commercial kitchen that would need some money put into it to fully be designated as a commercial kitchen. So the, the official commercial kitchens that we have are two at the family complex we have the family community center and the person senior wing have one, and then the bear park kitchen is the third third commercial kitchen that we have. Okay. How often are those used by commercial entities. So, we, we had a good amount of rentals in them pre COVID rules changed around COVID and again that model at that point was really about kind of a business rental model. So we've seen those rules changed since the comeback from COVID. We've seen it. I don't really know how to explain it we've seen some come back with it. We've seen some people get permits and then quite a few people will get permits and then they end up not using it so I don't know all the logistics what we're spending the staff time getting everything set up and and getting everything and then we're having dropouts and more refunding. So just because the nature of the specialty of those kind of the end because we were more on the business model. We did have it build in where there was kind of a minimum reoccurrence. It wasn't right. It wasn't the, the one, one, one day type of a shop thing now. I should clarify right you're having an event here or something you can add the kitchen on to your event but as far as like those business uses it was intended that just so that we could manage who's using it and when was okay you're going to be on Tuesdays and so there was some, some expectancy of reoccurrence and regular, but again kind of evaluating all of that in terms of other different ways. I'm curious to talk a little bit more with our programming staff I know in the past. We used to have some cooking programs, but really don't have much of that in our guide anymore and I know some of that is it. It wasn't taken off of what I mean low enrollment and cancelling things but it's been a while so you know looking at trends in the community and stuff so again it's balancing all those different uses of the kitchen side and I went on a little bit of a tangent back to a simple question but but yeah those are the three facilities that we have opportunities to utilize in different ways. Okay, yeah I was asking because I had a friend who used to own a food truck and they often need to rent a commercial kitchen to do that and so I just thought maybe you can talk with economic development and see if there's a need for that in the city, even one's not based in Santa Rosa they might go to like a winery or wherever, but park their truck, you know in our city so just a thought there. Yeah, that's good feedback. And what other cities Don did you look at to compare the rates. I can't hear you right now Don, you are muted right now. Yeah just for example, obviously all of our local Sonoma County there's Rhona Park Windsor Hillsborough Petaluma, Sebastopol Sonoma Cloverdale, our competitors. And then some of the biggest cities that have similar demographics as Fremont Hayward Berkeley, Concord, Richmond, Oceanside Pasadena Ventura, Ontario, the other ones we're looking at right now. Okay, good list. Okay. And did you, maybe I missed this Jeff I'm sorry if I did. Did you talk about fee waivers at all and how those work and is that like a case by case thing or how do you go about determining a discount or waiver is needed. So, the way the master schedule fees works other than a few examples that we gave like the concession stand. These fees are set by council, the department does not have authority to to waive or discount fees. So it's one of the reasons to really spend some time and strategically look at this. There are some agreements so when, for example, AARP does tax preparation stuff out at one of our clubhouses. That is a whole separate agreement that we have in place and that was taken to council for approval so that's again a lot of staff time to do the staff report and generate that contract and everything so it does tie our hands a little bit when we're looking at doing some of these things with we've taken some action recently because of COVID right some things where pop up COVID sites and some of those types of things food distributions and some of those things that, you know, was was a little bit easier because of the emergency to say yeah of course go ahead and wave Park permit fees for there to be a vaccine pop up or those types of things. But general business practices it takes quite a bit of staff time and preparation to do that so really spending the time to get this right and and will continue it won't be a part of this but I have some some longer term bigger bigger vision things of are there that are just where some of that could be put back at the department level to evaluate or their criteria that we could come up with as far as, you know, for you to the public, a public good not an individual good those type you know, counseling services or those types you know, different types of things that that maybe would be criteria that the departments could use that then to then utilize, you know, making some of that judgment, or possibly using something like this board. I know you guys are in the process of looking at what what is this board and what's the charter and everything with this. You know, as a, as a recommendation board that maybe has that authority with the department to make some of those determinations and and cut out some of that time of the reality is there's been some times where I've had to tell people I'm sorry I just don't have the staff time right now to, to look into if we can do a whole separate agreement just for this organization so. Yeah, done. Yeah, go ahead. Yeah, just wanted to comment on that we had quite a philosophical conversation about you know, because some some agencies have fees where it's a, this is this is the rental fee but then if you're a commercial company this is your fee and then if you're a nonprofit, this is your fee and so, you know, some of these big nonprofits they're like a big company anyway so you know what is what is the definition of a nonprofit which should get it you should they get a discount so we had a lot of conversation over that so we are looking to that as part of the study what other agencies have differing fees like that and what's their, what's their criteria behind it so I'll be interested to see results on that. Good. Sorry for my dog barking there. Yeah, I think that's great that you're looking into that stuff. I, you know, I'm thinking about like how the city council, I believe it was the city council action does like free fairs on the bus system for veterans seniors students I was thinking like a veterans group. Someone like that, you know, what should we be charging them the same fee is as a larger group and I think you brought up a good point about nonprofits that'll be a little harder. Because they're definitely not all the same. But we still want them to use our space, ideally. Yeah, so I think just the suggestion Jeff, maybe when you go to the council kind of present some of those groups you have in mind that can just sort of be kind of an across the board discount or just be elimination. And then they won't have to do it case by case, although I think that is an appropriate function of this board would be to dive into the details a little more. But I think the council would love giving discounts to groups that people have positive feelings about so maybe maybe talk to them about that when you get to that point. It sounds like you basically already started thinking about all of our questions so good job. Let's now go and see if we have any public comments on this agenda item post do we have any, any comments for this. We have no hands raised at this time. Okay. I'll just do a final, a final comment but I'll ask. Oh, go ahead. Yes. Yeah, I like this discount thing I'm a veteran and I can go to to Home Depot or freedoms and get 10% off anything I buy. That might be something that the committee there can probably offer and I have a ARP and I can go to Denny's and get 10% off my meal. So just just, you know, it's a kind of a good little incentive thing. And maybe on some of the things I was looking at here, also on the park facilities and rental. If you're a senior, maybe we could have a senior card. And I know that I had one to go out and park out at the ocean and the, and the various parks out there and, and I, it was got it from the parking rack here. And that was, that was always an incentive thing to at least get that because you got a discount parking. So I think that's a, that's always a good incentive, especially for older, older people. I also have an idea on that Howard Park. I've been working on it, and I'll bring it up to you guys late little later because as soon as I get into detail. And I think it's going to be a great generator for families and going to Howard Park is something that I feel is you have part of it already, but this would make it absolutely fantastic. And I'll bring it up at the meeting and or I'll meet with you. Don. Yep. And as soon as I get it all worked out, so you can actually see it, you know, wait a minute, yeah, that would be good. And I'm sure that it could be all put in by community service organizations here in Santa Rosa that would sponsor it. And wouldn't cost the city anything but man, would you generate a lot of. Great. Well, you can bring that up for the future agenda items. That's at the end of our meeting. So that'd be, I think that's a good, good place to talk about that. And thank you for your service, by the way, Guilla, to our nation. Carol, please go ahead. I would not be opposed to seeing a slim down master schedule of fees at a future agenda meeting if you want to drag it out for us again. I do not envy you, the amount of work you need to do a couple of bullet points. But still a factor in everything we do. Can you tell yet if room rentals facility rentals will be in demand at the same level or greater moving forward is this something you're still kind of waiting through. Are people going to stay with zoom for their meetings are people clamoring at the gate to get back into the facilities is to Turk round barn, busy every single weekend or is this just another great unknown, as I think that would influence your pricing. The other thing is, as you do your pricing please build in the setup and take down time if you haven't already, because the rental rate needs to reflect truly the amount of staff time that's involved. And however you can automate let the computer do 90% of their decision so that the staff member has a piece of paper that prints out, and they go pick everything up at once and take it to the room. And it's done, as opposed to. I, I appreciate the fact that you guys are that the entire department is so gracious and courteous to the public but finally, your time is valuable and staff, staff overhead is important and sometimes I think community members such as myself will take advantage of your graciousness if given half the opportunity. So, again, I'd be happy to see this stripped down at a future date. I do not envy you at all. But thank you. And just to clarify, the master schedule presented is absolutely just the 2017 one that's in place. Again, we're much earlier than we're usually bringing things to you so we've had no recommendations nothing listed on there is something that we're thinking of right now. We really wanted to engage you early on so definitely see another step where we bring forward. Hey, remember that conversation we had in January here some of the recommendations so hopefully we'll see it's remember it's eight pages we'll see how many pages we get it down to. That'll be one step and then yeah we'll, we'll show some some recommendations that we made. Thanks Jeff, any other comments from board members. I want to share a few thoughts Jeff. I really loved what you said earlier about having this be more open to the public and not and not privatizing our public spaces, talking about like the fees and who can afford the fee. That's great. And I think that's exactly the philosophy we should go into this with is they should be open and accessible as possible. It's basically not even like you said your own, you're losing money a lot of the time and so it's not really a cost recovery issue. You know, keep that in mind for the council and for your own budget of course but you know we're not really making, not trying to make money off our residents or the users. So, I think that's great. That's what we should be doing. And, yeah, I also agree let's make that schedule as simple as possible. And I think that's what Carolina said we don't need to be in the catering business and handing out China to folks or, or, you know, whatever they need. Basically just the space and maybe some tables. And I don't think most folks expect much beyond us on that so. I liked Don that you were looking at some of the bigger cities I think it's good to look at our neighbors just for the, you know, price of living cost of living, but I also think we need to think a little bigger like some of the bigger cities and what they do and you know like a Howard Park is something you'd see in like a larger city so you just can't compare that anyone else in the county we do it the best. So, that was good I like that you had all those different different data points. So, Jeff, just one question I see you're unmuting but real quick when are you going to come back to us again with more information. So we're looking like so that the other committees working on it. You know we're hoping to do it part of this, this budget cycle so that's, you know, next couple you know probably look in March or April probably April going to Council potentially so maybe looking at something to add, shorter it's a little bit more temporary for than this but just kind of you know we've already gone over the details of it but an update on it. And what we'd be looking to possibly take as recommendation maybe on the March meeting so we'll continue to work on that and we'll communicate through through development of the agendas and everything. The other thing I just wanted to bring up real quick and see if there's any thoughts on, it was a conversation I had at lunch today and you talked about right being accessible to everybody in our community. And it came up and is very intriguing to me and again just talked about it at lunch but would be we do about 15 to 20,000 registrations every year for our programs. And so if we were to tack on a $1 fee that would be that would go to our Scott we have a scholarship fund. So if we were to tack on a $1 fee to each of those registrations that's another 15 to $20,000. That would go into that that scholarship fund. Right now we offer scholarships primarily for swim lessons, because that's one of the priority you know life skill that we really want to prioritize and make sure that that financial burden isn't keeping people from learning and we allocate about $17,000 a year right now for scholarships. So essentially, you know giving us that capacity to potentially about double that and then start looking at beyond that. What are just some fun activities for for youth and families to do. So that that's something that we may start digging a little bit more into as well and what would that look like and and give us the other thing is the funds that we collect are not necessarily it's an event that goes on you know the St. Paddy's Day 5 K that'll be coming up here that's put on by fleet feet and they give a donation to the city for the scholarship fund based off that event. They're not necessarily sustainable in the same way as if we said oh we've got a sustainable $15,000 coming in every year because of our registration. So something that we again just kind of all the different conversations we're having but something like that that said hey you know talking on an extra dollar when you sign up for a class isn't really a huge impact when you're signing up, but it can have a huge impact on how many more people in Santa Rosa we could get involved in these programs. That's great make sure that you brag about that seriously so tell people that they just contributed to a scholarship fund, and maybe even give them the option to throw in more, like at the end. Yes, like on it like how we have that on our tax forms or whatever so great. And again that doesn't exist right now that's just something that's kind of being brainstormed as we're talking all these different fees things you know you get ideas from all the staff and so it's like well what if we did this and it's like oh I like that yeah let's explore that more. I like the creativity. Great. Okay. Thank you for that presentation we look forward to hearing from you again in a few months, like he indicated. And we will now move on to another presentation that we have 8.2. This is our board of community services ordinance update subcommittee update. We are going to provide an update on our subcommittee process to update our ordinance so that's what what governs what we do here. And that will be done by assistant parks planner Emily under so Emily please take it away. Please tell me what you see on the screen. We see the. We see your whole screen. So I think you want to there you go. Yeah. Now you see the presentation and not the notes. Yep, you got it. Go ahead. Great. Great. Thank you so much. Emily it is your notes. It is my notes. Thank you, Jeff. Oh, there we go. Okay. Thank you. Good evening. I'm Emily under park planner assistant and today chair pits and I will update y'all on the progress that the subcommittee has made on the review and update of the board of community services governing documents. The committee is made up of three of your fellow members chair pits board member Griffin and board member one. And the committee has met three times since it was formed at the boards meeting in October, and has been supported by deputy director Santos and myself. The subcommittee again is to review the board's governing documents to see if they accurately represent the role and function of the board of community services. And we are updating specifically the BOCS bylaws and creating a new ordinance for the board of community services. And over the course of the past three meetings, the subcommittee has reviewed and updated the language for the bylaws. However, we are coming forward to today to get a little bit of feedback from the full board on some items that we need more input on before we can finalize the bylaws and then the bylaws will inform the ordinance and that's what we'll address. And you'll see that on the slide that this is January 31 we will be meeting again one more time before board member Griffin leads us. So anyway, and then we will tackle finalizing the bylaws and moving to the ordinance at that meeting. With that, I will turn it over to chair pits. Really. So we're going to go over four issues today, although folks want to bring up something else that that's fine too we can do that at the end. And let me first start by saying thank you to Carol and Terry for going to those four meetings with me. Hanging out, you know late at night in the in the cities, deep in the city's offices. It's actually been been really good that we were able to do that in person and dive into that so I just want to thank them for their time. We got great use out of Terry on our way out the door so thank you Terry this really was helpful to have you and I'm glad you can give us one last effort to make this better. So we'll go to, these are just real quick will go over these we have the name of the board we have our meeting start time, a possible youth member, and then our purpose statement. So let's go to the next slide please Emily. All right, so we all know our current name it's the board of community services. And we're proposing to change it to the recreation and parks board. So the reason we want to do that is is a few things it's it's a confusing name, as I've been told by a lot of residents. I myself was confused when I first found out about this board. That's not really a term community services that's generally used for what we do anymore I think it may have been once upon a time, several decades ago when the board was first set up. And just for some history this board was really the synthesis the synthesis of several different boards at the city level. And so they put a lot into it took some stuff out later. But that was the name sort of stuck. And so I think that we've moved beyond that, that broader purpose. And what we talk about on a monthly basis is wrecking parks. And that's not that's not leaving out maintenance either we know they're important to that would that be a much longer name so we're going to know no slight against maintenance. You guys are important to, but we want to stick with something that's easy for folks to understand and correspond to the name of the department that we help oversee. So we'll, I think what we'll do. Emily is. Do you want to get folks thoughts on each slide or do you want to do them all and then hear from folks what's better for you as staff. I think it'd be kind of more interesting to have the conversation each slide. Yeah, okay, I agree. So let's I don't want people to forget their thoughts so let's start there. We all decided unanimously to go with the wrecking parks board we also thought maybe board of wrecking parks. And just as a reminder where the outlier we're not parks and wreck, like the famous TV show. We are recreation and parks at the city of Santa Rosa. And so we're sticking with that name, at least until the department name changes if it ever does. So let's hear some thoughts from folks who weren't on the subcommittee. If you have any Guido and Carolina and do you have any thoughts on the name change. I'll go with Guido is giving a thumbs up. Thanks for that brevity Carolina, what's your thoughts. I'm with Guido, thumbs up. Thumbs up. Good. See, we're moving right through this. No need to keep discussing. We all love wrecking parks board. Okay, let's go to the next slide Emily. Okay, so we also have our current meeting start time of 4pm, which we all know well and we're proposing to change that to five for a few reasons one, we really kind of need to do that based on some of the current city code. If we're holding a public hearing. And we don't do that for every meeting a public hearing would be like when we're reviewing a park master plan. And we should be starting at five. And the reason I believe that the city council did that was to really have more participation from the community. And to allow board members to not have to skip work like I have to do once a month to do this. This is my harder and vacation time. It's well worth it, but that is a burden. And if we're trying to have more diverse board members have more participation from the community. We're proposing to start at five. Rather than 4pm. So again I'll go. That was also something that we agreed upon unanimously. And again, sort of needed based on the city ordinances, but let's hear. Carolina, what are your thoughts on that. Well, I know, I know that we're probably the only board that needs it for. I mean, I don't know anybody else who are on a city board or commission that meets it for. So I think we probably are, but I prefer for because it's, you know, it's easier for me, I'm out and about now to come home and go back out again, but, but I, but I understand. I mean, I can certainly take one for the team. I understand that it does need to be five in order to keep it. What the other people are having to deal with. Thank you for your flexibility. That's appreciated. Guido, do you have thoughts on four or 5pm start time? Yes. Can you hear me. Yeah, yeah we can. Okay. I was just thinking, even when you have the four o'clock when they're, what about people that are working and they don't get home till five o'clock why couldn't we have it six to eight. That's a good question. I think more people could have, you know, they're not here to be more people maybe commenting on some of the stuff that they'd like to hear, you know, comment about the group. And I also, when I raised my hand the other time. I was on the commission in Petaluma, but it was the parks and rec commission in Petaluma for almost 10 years. And you got recreation and parks but he comes before our. Maybe that's why I say it sounds better. Park and rec. This might be just a, an urban legend at this point, but I was told that a council member wanted to change that about a decade ago to, to reckon parks to wreck to recognize that people should be the focus rather than the land and the park facility. I don't know that that's true, but that's what I've been told. It's possible that the city will do a reorganization of some of its departments and do a renaming and we could also just then rename ourselves pretty easily after that. Yeah, anyway, it's fine, but I just looking at that five o'clock to do that. Why not six to eight. I mean, it's, we've already started at four and it's only 530 so I mean, we've got usually have a two hour meeting. But then more people, the baby be in the audience commenting, you know, yeah. Okay, I appreciate those thoughts they will. So when we go back to meeting in person people will still be able to call in, like via zoom. So they still will have that technological capability to, to, you know, step out of work or wherever they are to do that. Just as a note, but I appreciate those thoughts Carol, you have some thoughts too. I wanted to mention for the sake of transparency, there are other city boards that meet during the workday tomorrow morning nine o'clock is the waterways committee for one for me. And maybe staff could let us know if there are other boards that meet during the workday. And also Emily was kind enough to run some numbers for what it costs in increase staff time, IE money to change the hours and it might be worth reviewing that before we potentially push the start time back. Thanks for those thoughts and just as a reminder, we're not making any final decisions today folks so this is just to get your thoughts and then we're going to go back to our subcommittee. Hopefully only meet one more time with our with Terry at the last one and hopefully we can hammer all this out and then we will come back to the board for like a final vote so this is not a final vote we're not voting on anything right now, but I appreciate all your thoughts. Okay. Anyone else with time thoughts on the third time. I appreciate Carol for for for giving us that information, because a nine o'clock would be great that would fit him with the rest of what goes on that you can get done during the day. I was frowning because he's obviously not a morning guy but excuse me Carolina I wasn't proposing changing it to 9am I'm saying I sit on another city board that meets during the day and okay, got it. Okay. Okay. Thanks Carol. I'm not a morning person by the way, but so thank you. I appreciate those thoughts. And I think it would be helpful Emily to get information on all the other boards and commissions and just just have a full picture of when everyone meets. Great. Okay, let's move on to the next topic. So this was one that we had a good amount of discussion about is a youth member on this board. So there are no youth members on any city boards right now, there is a teen city council member that is, I believe that position is not filled right but I'm not sure the last time we had that person. That's a non voting member of the city council but they sit at the dais and I think they get all the materials are in the same way that the city council does. I assume they're not in like closed session for legal stuff but basically they're sitting there and they can comment on things but not voting so we propose a non voting youth member that won't count against our quorum, maybe just a one year term to cycle it in and out. But we, we ran into some questions that we definitely want to get your thoughts on is you know how would that be appointed is that done by the mayor. That would that be a vote our vote or something like that. How do we get those folks. So we thought about, you know, of course you can go to schools or youth groups but we really thought well maybe we should give that to participants in our neighborhood services program. You know if you go to schools and things like that, you're going to probably get more of the, the, you know, overachiever type students which is great. But maybe we want someone who's actually using more of our programs like in neighborhood services so we sort of saw both sides of that. There was some concerns about the increased workload for all of us in it probably would be more of a community service than a benefit kind of almost like an internship can be. But I think that that's a good service for the community so again I'll go back to our Carolina and Guido what are your thoughts on a non voting youth member Carolina go ahead if you could. I, I like it a lot. I think it's a great idea I think it's a great opportunity for us and them, but there are obviously some sticky wickets on it, because how do they get appointed. How do we recruit them it's going to take more workload for the staff unless one of us says, we'll take them on, you know, be sure that they're where they need to be. And, you know, that kind of thing and remind them of stuff, because it is going to be, but I think it'd be a great addition, if we can do it because it's a whole different world they see, then we see and I love that part. Yep. Very great. Guido what are your thoughts. You got to unmute yourself please. You won't have to do that in two months, don't worry. Good, I can't wait. I think it's a great idea. And you know, you might even want to rotate high schools different high school every year. And, and maybe it could be something that the senior groups point of a specific person. Yeah, they get together like they do with the traffic what's called, when they point to the, the, the guy in the gal as a, what they call it, it's been so long since I was in high school, like the valedictorian you mean. What they were they forgot person is that, that they would, the school would say, okay guys, appoint somebody and then they vote on it. And then, okay, Jerry Smith's going to be our representative for the board. And then next year we go to from Pioneer we go to one of the other schools. You know just kind of pass it around because you get different views from different areas and what they think they should have in their area and so on. I think it's a great idea. Good. Okay, I actually really like that suggestion we know I think that's a really good one to rotate it. I still think it would be good to get someone from neighborhood services so maybe we can try to do like a scoring system or something some preference for someone that's used our services but I like the idea of the rotation I think that's pretty fair. And I also maybe even rotate them on council districts but I do like the idea of the high school because we have five high schools. So it would be they'd all sort of get a representative pretty regularly. That's great. Okay. Good. Good ideas. And then let's ask actually how would we, how do you think it would be best to be appointed should that be something we'll leave up to the city council to the mayor so it's just one person I don't think we have the whole city council do it but maybe I don't what it what are folks thoughts on how they actually get selected. Anything. I don't think we want the city council to do this. Their cup is really full. And we have a pretty new council this year. I don't think that's very fair for them. You're just loaning it on and I don't, you know, yeah. That's good. I think that's a good point. Let's look into it Emily if we can do it on our own. And, you know, maybe we can ask our council members if we get a chance to talk to them in the next month what they think about it's not including them. Sometimes you're right Caroline I think they're busy but maybe they'd be interested in that so. It's very beguiling to talk about so I can understand where they would be and maybe it's a good diversion for them that you know would be fun. It's a lot more fun than some of the subjects they're going to have to discuss that is feel good stuff they would like that. Okay, let's figure it will, we'll put a pin in that part of it, but we're seeing a lot of support for the idea of all that's great to hear. And then our last topic. So this is really just wanted to get folks feedback on this. So you can read it and it was in it was in your packet. So the current purpose is the one at the top. I'll just read it will do that real quick the purpose of the B OCS is to review recreational policies facilities and programs and to advise city council on their effectiveness. And to advise the council on matters related to community beautification when requested by the director of Rec and Parks, the B OCS assists in the formulation of rules for the use of parks and rec facilities. Okay, so that's the old one. We thought it could use a few updates. It's got some some dated terminology in it. The new one the purpose of the Rec and Parks Board is to review Rec and Parks policies facilities and programs and advise the director of Rec and Parks and City Council on their effectiveness. Seek public input and engagement on matters related to city parks, city park facilities and rec programs, and to serve as an advocate for Rec and Parks in the community. So this was sort of a merger of Terry and Carol suggestions. So I think it's a good one, Emily, or if you did that or whoever did that good job. She's shaking her head now so someone else did it good job to that person. What do you what do you think Carolina and Guido do you like our new proposed one. I love the compilation of the two of them that was very good. Whoever hit that at a boy. I like it too. Guido, do you have any thumbs up thumbs down do you want to change anything in that. No, I like it to the only thing that with this board that I don't know if that would encompass but but I'm thinking in my head here. There's a project going on on her and Avenue, and stony point area, 154 unit, one of those big three, four story look tall complexes. And there's no sidewalk on that side of the street on the north side of the street where the kids are going to come out, figure how many kids are going to be living in there, and one and going down to our southwest community park. And what they're doing is running across the street to the other side that has a sidewalk. Okay, dead down two blocks to the park, and back, and you know it's going to happen, they're going to be running across and traffic is so bad right now and there is going to be so much worse. I brought it up. And I was told that's not part of our committee. It's going to be something where parks and rec, but then things on the side, like sidewalks and curbs, so that it's or crosswalk lighting, which they're now putting in for that park on her and Avenue, but I mean, we need to get ready that things are going to be, I was over there talking to the people already and they said it's not their responsibility on her and Avenue, and I'm going, I talked to somebody in the city and I told, No, it's not ours that's private property well yes but still got to put a sidewalk there you took it over, you took us in from the county you got to put a sidewalk there for these kids, they're going to be running across the street you know it's going to happen. So what let's just prevent that let's help prevent it and get this going but I was told it's not part of this thing but I think it's something that should be where we can bring something up like that to make it safer for people getting to the parks as well. Well, yeah I think what you're so we do have a board that's called the bicycle and pedestrian advisory board. So they advise they're appointed by the city council, and they advise them on anything having to do with sidewalks bike lanes walking path. And I think what you're maybe what you're kind of talking about is we do overlap with other boards, and so we're trying to prevent overlap, because that's why they exist is to do the bicycle and pedestrian advocacy in the city. We did talk about working with those boards more and possibly meeting with them even and like a joint meeting, like a once a year sort of thing. And so I think that I think that that's the type of place where we talk about that I'm not sure how I understand where you're coming at that it's going to a park. So you know if there's like a bike path in front of the park we don't oversee that that's the bike and headboard. Did that answer your question at all. Yeah, except nobody's giving me an answer as to if somebody looking into it it's going to be done before that that place opens up and all those kids get out there, and some little kid has to get hit, you know that I don't want to see that happen, because I don't want to get past it. Yeah, well we can definitely ask our staff to look into that particular project there should have been some sort of agreement between the city and the developer and usually the developer build that infrastructure but I don't know. Maybe that that didn't happen. I talked to the developer and he told me that no that's not our responsibility. I would talk. I would talk to the city because. Yeah, so maybe you can Jen or Emily maybe you can communicate with Guido and direct them to the right staff of the city to get that question answered. Yeah, I was just going to say we can definitely look into that it's it's on her avenue. It's an old point, which is just a block from stony point and old stony point. Okay, yeah we 154 units, it's going to be ready in May. Right, we can we can check into that with the right staff here at the city and reach back out to you. Yeah, I'm just going to go back to the board member book of Leonie and that way you have the information you need. Thank you Jen. Sure. Yeah, okay. I don't see a place for that in our purpose though Guido to add something on that but I think that. Well, it's just a matter of, we are for going to be parks and rec or rex and park. I'm not sure that we people have safe access to our facilities. I think well I mean I think even in this purpose you could actually encompass that. So to seek public input and engagement on matters related to city park facilities so I think that's what you just did right there. Yeah, yeah, okay. That sounds good. Yeah. So and I think you should absolutely bring up access to the parks I'm not trying to shut you down at all I think that's a really good point so please bring that up whenever you feel strongly about it. Good. Thank you. And then chair pits if I may I will say that we do review every development that comes in through the city in parks. So this purpose, including the word parks in it is now parks planning and park maintenance we do review both teams review will bring in recreation if there's anything you know operationally in interesting or we need their feedback from it but we do review those. So that is part of our purview in those. Good. Right. Thanks, Jen. Carol, do you have a comment. Yeah, I wanted to mention one of the things we talked about in our three meetings and this seems like an appropriate time would be to encourage members of this current board to have a more direct relationship with their appointing city council person so if this is in your district and your city council person is Mayor Rogers, I personally would encourage you to engage her. Hopefully we are all engaging with our appointing city council person so that we can make them more aware and excited about all things where I can park, and this would be something. If you haven't talked to your appointer about, I would encourage you to. I've been attempting to get a meeting with her. She's been so busy first she was sick for things she called me up personally and told me and so hopefully next week sometime we'll be able to get together. Okay, thanks Carol for that. Great. Sorry about that. So I think we've heard everyone's comments. Good move to the next slide. Yeah, we're going to meet again on January 31. We're going to get one last use out of Terry's she's been very useful and helpful. So thank you Terry for sticking around for one more. And then Emily do you want to go over to the rest of that timeline. So yeah we are going to Hopefully complete the bylaws and move on to the ordinance Monday and then Staff will actually sit down and draft the ordinance language and bring it back to the subcommittee for their review before we bring it forward, along with the bylaws to the full board. However, if during that time period, their arise items that need to be addressed by the full board we will bring this back to you at a future meeting for meetings. I'm going to bring it to you, the bylaws in the ordinance for your review will have you make a recommendation of the ordinance to counsel, and then we will get counsel along with the bylaws and any other areas of the governing documents As stated for example with the youth member, there will be need to be changes made to council policy zero zero six. And then it takes counsel to meetings to approve an ordinance to review it and then adopt it. And then it goes forward to the city clerk's office is my understanding. I work with a codifier who will update the city code to reflect the ordinance changes. So we have more months of work to do behind the scenes. Great. Okay, I want to put Jen on the spot and Jen, I want to ask you if we got this done and next month meeting. What's the fastest, it can get to the clerk's office after a city council vote. I'm glad you asked because I was just going to add one of the things that you all have been discussing this evening is the youth membership. If we if you decide to add that in there and correct me if I'm wrong Emily I think we looked into that that it was going to be it was going to be quite a pretty big effort on our part, and it wasn't going to be anything very quick. So I, I am seeing nods if I have that wrong let me know. But if you move forward with the rest of it we can get this done really really quickly, and it kind of depends we need about 30 days in between the board and the council. It kind of just depends on when it lands we can even squish it a little bit tighter potentially. But I also want to have this conversation with the city manager's office to see how they would like to bring this forward to council as part of our the staff's next step. So that when we meet again on Monday we have some sort of direction on on how the council should be receiving this information. And is this enough information for them to make these updates. So I think everything but that youth. Adding the youth member in it can happen pretty quickly the youth member we could come back and potentially add that a little bit later and do the extra work that's involved because I know part of the reasoning behind pushing this forward is that we still have this we're supposed to have eight members per current ordinance which we didn't discover until just a couple years ago and so it requires a five person quorum, which is rough it's rough on a on a seven person membership so that would be my recommendation is to try to move it forward and we can still consider the youth, the adding the youth portion to the to the ordinance. It would just take a little bit longer because there's more involvement than just the board ordinances there's ordinances related to city policy that have to be changed that are outside of our entire, you know, our our purview, exclusively. That was a lot but hopefully that got some of the information. That's helpful. Thank you. So how much longer, could you estimate if we did do the youth member with that slow it down by like a month or two. What are you thinking. Now I think I think Emily and I were just kind of, you know, we haven't been able to really set that process in motion yet but I think what we were at like six months at least. Yeah. Yeah. Okay. Yeah, that I agree that's probably a bigger discussion. So let's, let's table that one for now I appreciate you letting us know those timelines we want to get this done as soon as possible like you said for the quorum for the meeting time for our cool new name. And I think that that I don't I would not like a delay that long but let's hear from Terry. Yeah, I was just going to suggest that maybe what we would do is I'm the ordinance goes to counsel. We also seek counsel direction about a youth member and they can weigh in at that time about whether they have strong feelings about whether that person's appointed by the council or by the board. So, you know, take the ordinance to counsel with everything but that and then maybe at the same time just see seek some counsel direction, going forward on that youth member. Great suggestion. Yeah, I haven't had a chance to talk to my council member yet on that. So we definitely want to hear from them and I think that's a good way to do it in that presentation. Yeah. Great. Okay. Thanks for going through that Emily appreciate it a lot. Appreciate it again Terry and Carol time on that subcommittee and we owe in Carolina thank you for your thoughts on how we can make it even better. So if you can. Thank you Carol and carry very much. Yeah, this is this is complicated. Well, in yourself, Logan, this is complicated and you get tripped up over words so thank you so much for doing it. We're going over individual words at times so that yeah that's that's what happens when you dig through an ordinance. But we got it done. Yeah, almost done at least so we'll be there soon. Okay, chair kids. I'm sorry you're muted. Yes I am. Thank you, Shelley appreciate that. Thanks everyone for that so we'll again we're going to come back to you after we have our next meeting and hopefully we'll be able to finalize that on the 31st and then come back next month for everyone. So moving on next item on the agenda is item nine the committee reports update 9.1 the mayor's lunch. We did not have a mayor's lunch in January I hope that we'll have one in February with our new mayor. We're going to update there. Board member quant would you please provide us an update for the waterways committee. The waterways committee hasn't met in several months we have a meeting tomorrow where hopefully we will not only discuss one new project, but also have a review of projects which have been reviewed over the last year or so, and get updates on those. And there's finally some water in those waterways. So, great. And then the next one 9.3 we kind of did that basically this is just our standing item to go over the subcommittee, but we just, we just did a deep dive into that so I think we can move on from that one, and go to number 10. Deputy director Santos, do we have any written or electronic communications. In our pits we have no written or electronic communication this month. All right, thank you Jen. And now item 11 future agenda items. Are there any items that any board members would like to see on a future agenda I think we know you have one. If you could remind us again what that was. Hit the unmute button, look through those notes and let us know. Let's figure out what what was it that I brought up. There were a number of things. I don't, but what do you anybody recall what I said, I got so many scribbles here. I didn't have that in my notes I'm sorry I just I just said bring it up later, but that's okay if it pops into your head, you can let you can email or call Jen and let her know and then we can get that added to a future agenda no problem. Okay. No worries. Carol, do you have something for a future agenda. Yeah, as I recall Guido is very excited about something he has up his sleeve for Howard Park. Go ahead. We don't take it away. Yes, it did. I want to, I want to line it out first before I brought bring it up and make sure that it's going to work. So, I'll bring it up at the next meeting. That's okay. I mean, that's fun. It's just an idea in my head right now that that I have seen in other places. I used to own a charter bus company and taking groups and people to other other facilities and so on it is some beautiful parks. And man this thing is great people loved it. So I, Howard Park is a beautiful park, and I love that part. And so I want to look at this little further before I bring it. Yeah, and also feel free to use our wonderful staff. You can talk with with Jen and and she could probably get some some answers to your questions. Yeah, thanks for your ideas. Do we have any other and thanks Carol for that save. Do we have any other future agenda items that folks would like to discuss. Okay, well, that is, if no there's no further items. Okay, so we have a regularly scheduled meeting of the board will be held on Wednesday, February 22 at 4pm. And I just want to say one last time to thank Terry for her service on the board of community services. Again, we're going to get you a resolution you're not escaping without that. And thank you again Terry really appreciate it. You've been you've been great on the board and great to the city. So, thanks. All right, with that, I adjourn this meeting of the board of community services at 6 so 6pm. Thank you everyone.