 I've got 901 on my phone and everyone's here except for Maureen and I would like to introduce Rebecca. Anyone who didn't meet her, Ben, she's an interested respected board member, so she's joining us. Okay, and the approval of the agenda. Is there any comment? I don't know, that looks good. Wait, go Britain. Okay, approval of the previous minutes, months and minutes. Are there any corrections to the minutes for February? I have some things for people to consider and then potential change. Alright. Can we end the, in the minutes, we don't have any notice of who moved it for the minutes, seconded and then the board unanimously approves. Ah, so that's something that doesn't fit in. Okay. Do you need a leader who did what action, or do you have that in just a little bit later? I don't think I have that. Yeah, I'm good. Okay, so. I'm not added, but my neutral, oh my God. Okay, yeah, I had it. So, I'm going to let the minutes be approved for a second and then everyone. Oh, that, I got four. Oh, I see. But you received the minutes. Oh, the minutes is deep. Yeah, the minutes is in today. Okay. Acknowledged in here, which we need to acknowledge the approval of the minutes. Oh, yeah, you're right. So, I'm sorry. I will, I see. It should be that they were. So, it should be that emotion. Yeah. Moved and seconded and moved forward. Okay, so you moved, right? Yes. Moved and seconded. Thank you. Thanks. Yes. Thank you. Okay. Perfect. And then. Oh, the next. You might as well say that. Pardon me. It's the Christians. She's not here, but she's also absent. Okay. Thank you. And so that would probably be the A. And then the B would be what you have listed as A right now. But I think something that's missing that helps with the flow and understanding how it all came about is, can you just be in front of Maureen? You can just put the caring suggested and Maureen moved to remove from the agenda because it really became an agenda item. Saying, hey, can we just remove the discussed items from the packet updates because we ended up doing that anyway when we're getting to the topic, whatever it is, and whatever order of business we go. Okay, suggested. Okay. And so in the case suggested to remove the discussed items from the packet updates, Maureen moved to remove it, Candy seconded it, and then, okay, three, can we remove the word small collection because they didn't have a decent collection in the museum, but okay, the duplicate of what we have is kind of small. So in other words. Okay. Yeah. And then on the 6B, can we add at the end of that, however a celebration is scheduled by a PEO member to occur at the time of this? So now the attending members signed up for membership before, however a celebration was scheduled by a PEO member too. So that's a result of it. Which celebration are we going back to? Which one was it? Was it for somebody's? Was it for something else? Something else. Something else. Yeah. Something else. Yeah. Something else. Right. Yeah. Had decided to go ahead and book something for a special occasion, celebration is sort of here. I'm not sure. There's, we've had a memorial that was someone that was involved, but I don't know if that was part of that. Oh, yeah. That's necessary. And we have a PEO group that's moving to have a regular club meetings here. That's okay. But can you mention? I know what you mean. I know what you mean. It just was a coincidence that she happened to mention that. Well, I thought it was the, I thought it was born out of that in part because there were questions about how to use, what's the price of booking and the name. She may have been thinking about it all along and then this just brought it to the forefront. She asked more questions. I don't know. I don't know. But it's fine. Yeah. All right. So we'll go out. Okay. And then for your annual report on the second page, rather than approval, that's signature because the approval was done by the board. But the next step being signature by form of chair. Where is that? E. What I have, E1. E1. Okay. So that proves just something. Yeah. Because the approval happened by the board. Then it was just signed by the board. All right. Do you want to include the word that under p.m. search, you reported that p.m. search committee? The p.m. search committee. And then under dates for open houses, I think the very first one, I need to identify it as this main open house, just as we did this summer. Because it would be consistent with what we're trying to do annually. Spring, summer, fall, winter open house. It was a good place. Art Walk-in and Word, probably too. Yeah. I think it's all one word. But double check me. But it is. It's not true. What was the other thing in our seat for the dates of open house, the art work, what was it first? In the first item, where it says the next open house, it's the spring open house. No. The spring open house. That's what we want now. Yeah. Spring open house. Art Walk-in is all one word, but then it capitalizes to die. I don't know what the word is. It's the lights on. That's the way. I was trying to be consistent. I don't know what it's about. The net hold on that. Art Walk-in is all one word, but it doesn't have to be capitalized. And then in E under Erlase window balance, so I suggested that the balance is covering the leaded glass window. So not just the one here in the dining room, but all of the leaded glass windows. So here in Korea suggested that the balance is covering the leaded glass windows in the hot room house. And then just take out dining room and dining room because it's all the same. I was pointing to it and saying, move all the balances. Oh, yeah. Because I didn't think about that. You've been upstairs. It was just a, yeah, provide for more view of the leaded glass window. Okay. Okay. So items from the staff. Under A, Kristen, we need to remove the words have blend to a flat board position. That's incorrect. Kristen previously served two terms, two consecutive terms on board from 2013 through 15 and then 2016 through 18. So that needs to be correct. 2013 through 15. And then 2016 through 18. I think that should be under items from the board. Under items from the staff, but it was Candie's report, so. Oh, yeah. Yeah, it should be. Yeah, I think that totally wasn't an important thing, but we have some reasons there. And talk to her about, again, maybe before maybe she got so sick. Okay, no, I miss her. No. She got so sick. She did a nice job during her two terms. And then under B, still under items from the staff, was I supposed to send a card? Oh, I did that. Okay. I'm sorry. I should have made that. I'm sorry. I sent a card. Oh, yeah. It's excellent work. Oh, yeah. I don't at all. I don't at all. When we ask your question, let's remove the acronym of the adjournment, just the meeting adjourned. It's used to have. I know, I know a lot of board's admissions, but. But this is the meeting adjourned. I know. The meeting adjourned. I know. I get where you got that. Oh, yeah. I don't care. I'd say just take CHAB. Can we have a motion to approve the minutes as corrected? I'll move a second. Candy and Karen. Thanks. All those in favor? Opposed? Okay. Before we get started, I'll let you know. There's an emergency situation that ate the cop man up the street. So the Memorial Building is locked there to words right now. And it's not about down here, but just take what I love to do. Okay, thank you. No real reason to do so right here. But why not? Right. They'll let me know if it changes. Okay. Before I was publicly invited to be heard, we actually have a public meeting. Yeah. We'd like to hear about this. Hi. Yeah. I'm a Colorado native. I grew up in Boulder. And just came back to the area last February because my son and daughter had a daughter. So I'm here to be with my granddaughter. And I was living in France. So I was 12 years in France in a year in Australia. So it's been kind of it's like a lot of love and a total culture shock. So I've been like rebuilding community and making about what's really important to me and really interested in and found you guys pretty fast actually in that search. So I've been to a couple open houses, and my mom and my niece. And I'm an artist. I was an artist in France site-specific work interior design. And I'm just interested in the history, and just a long line, and just to meet people and many other things. Just what I'm here to find out. So how did it happen? Thank you. You saw the board recruitment from the contact, you know? Yeah. Yesterday morning I got it, and then I called you. It's so glad you got great. Good job. You give city your full name. So it's Rebecca. R-E-B-E-K-A-H West. And in Boulder, I helped start the dairy. I was the director of space for dance. I was the director at CU of the Atlas Center for arts media and performance. And then I went on world travel. Yeah. Brittany's side. Thank you so much. That's great. Thank you for coming. I don't know. I know a lot of really great people that are just on the barrier outside. It happened to me. Outside the city limits, right? Five minutes. That's great. Okay. Anybody have any questions? All clear. Thanks. That is right. Okay. So I'm going to go to the old business. The digitized strike. Who's talking about your time? Yes. I don't have any updates from the last meeting. Just as a refresher, we had the original scrapbook. Well, the remake, the early years, the remake from the 70s, I believe, has been digitized. And that's as far as we are right now. I don't know if I'm going to go forward, but I'm kind of putting that on a back burner until we get the video underway. One large project. Another time for the moment. I think we want to focus on the video. So I'm kind of scrapping up some back burner, but it's different steps. They are kind of prioritizing that. So, yeah. So no real update from last month. Which leads us right to item number 11. Yeah. So we, as is in the back of the packet, we have a request for quote ready. I'm still waiting on kind of final input from Pam Rowding. We were working within the city to kind of drive this process. She was out of town and just got back last Friday. So imagine she's catching up. But yeah, just kind of waiting for some final input from her and for you all. And then we've got three vendors lined up to send this to, which is Block Bear Media, which we've heard from previously, Longmont Public Media, and then XSEED which is spelled X S-E-E-D Design and Production and Longmont Public Media and XSEED Design and Production were recommended by members of the city marketing team as a couple of other folks to reach out to. Yeah, three quotes. Yeah, so, and it's actually a little more, little less involved of a process because the budget for this is under 10K. You basically can just request three quotes simply from these companies in Longmont as we're providing them all the same information. So this, the very back page of the packet is a compilation of the information that we talked about, what we want to see from the video, what information we're going to provide, what questions we have for these folks. So, yeah, then I just need input from you all, ideally now, at this meeting so that we can move forward with setting that out. Who's the person you said you're working with? Pam Roding, R-O-E-D-I-N-G. Okay. She's, I don't know the exact title, but she's... There you go. Wow. She's just been kind of helping guide me through the process, so I was waiting on final input from her, but she was gone before this was due. So, this is my answer for her. Alright, that's a good question. Yeah, of course. This all looks wonderful. Putting it together, it seems like it's spot. What is the link that Calhand knows in Garden City of Longmont of the materials provided? It's the main page. Yeah, so because we have historic information on there and automobile, you know it's just, it's the website link, basically for all of the information about what we do and... I have not cross-checked that with the information once we updated the and did the restoration published and hand out the docents guide and the self-guided tour. Please, yeah. If I see anything, that's a discrepancy. Yeah, that'd be great. I haven't looked at that. I haven't thought of that, I assumed that. I had no idea what's on it. I don't even know who put it on there. I'll check. I think it's a pretty general overview, but if you do... Put a cross-check with me. A good idea. Yeah. Good idea. Thanks, Karen. Anything else on the video? I don't have anything. It all looks great when you... Nice hammer. Yeah, yeah. So, as far as you are concerned, that's ready to move forward then. I'll see if we can get any final notes from Pam, but I imagine it wouldn't be any major changes, hopefully. Nice. It's my first time doing this process, so... Okay, so then yeah, once I hear back from her then we'll send that out to those groups and see what we get back and go down. Sounds perfect. Cool. Thanks, Brittany. Yeah, thank you. Okay, the club affair. Candy, that would be you. I'm sorry. I don't have the date that we met. But anyway, we met here. Yeah, we met here. The first one. It was your brother, right? No. Okay. The date that they met. Did you all met? Yeah. Yeah. It was the 15th here. Oh, obviously. And it was Cindy and Karen and I that were here. And what we did was we took the old printout of the list of clubs that we had used at the last club affair and kind of divvied those up to the three of us. And the idea was to check with that club and that contact person that was on that list to see if they were still the contact person and if not who would be a good contact person. But then we did get all the way through it and got it all divided up and realized that before we'd actually reach out to these clubs and these groups, we need to have the club selection criteria in place that would kind of help us to narrow our list down and categorize it and that we shouldn't just jump in and ask anybody and everybody if we don't have that criteria in place. So that's where we finished. So, is club affair are you thinking that it is more for the focus of attracting clubs to a full purpose? Yeah, I was going to say isn't it more of a community open to any and all clubs to be able to showcase their club to the public at an open house and be able to just use this venue for that purpose to service to the clubs and community in a way that's providing the venue so that they can speak to the public. But then it's also an opportunity for us to share with those who are interested in knowing more about the county and the house and the use of this venue. Right, but don't think we should put out a blanket invitation to clubs that the club criteria selection has been mentioned previously. So that says to me that we're looking at clubs and saying yes you qualify to meet here so to speak or you have the qualifications to be a part of this group then we shouldn't extend an invitation to a group that doesn't fall into that criteria. Especially if there's any space limitations. I mean my concern was how many clubs are we going to get and the ones that we ask to be part of that seems like they should be part of the truthful. Well yes and that speaks to the fact that there are a lot of groups that that would help narrow that down. So the criteria wouldn't be important. I can see where it would be important and helpful for any club that is looking for or considering a change of thing but for a club that meets regularly in town and they already have their thing and they have no interest in changing but they want to provide information to the public about their club. I thought that was really the main but it's all folded into I mean there's like three or four purposes one to expose clubs to the fact that they can come meet here two to help the clubs increase their membership and put their club out there to the public so to speak and three fundraiser for us. So with all that said I think because we have said we want to come up with club criteria I think we can do that first and foremost and then base our list of clubs up here. So you're only going to reach out to a clubs that would meet that criteria that we would consider for a club that's interested in using the house? Well in that invitation it says these are the benefits for you. On that day you can you know promote your club but please know that there's also an opportunity to meet here at the place at the Callahan house and so on. So it's made clear so if somebody well if we know who they are and they meet the criteria already as we think the criteria is I guess that's fine but if if it's not someone who meets the criteria that we think meets the criteria wants to show their stuff there isn't a separate invitation for that there's been one invitation that says by the way you can use our Callahan house as a place for them to meet. What about changing the wording a little bit that says clubs that meet the criteria may also be able to use Callahan house as a meeting place and the only reason I hear what you're saying in a sense the only reason I'm thinking is because you were talking about inviting artists and dance groups and things like that to promote the event to make that more attractive for the public to attend but those aren't necessarily people that are going to meet in the house maybe that we would want to just do to the future you know their activities. Or the number of people in their group I mean the criteria we can't look at that criteria as being so limited we have to look at it as positive okay so that the criteria says anybody and everybody basically is welcome but again you can't come and set up your yoga mats in a music group or you can't not make it clear okay we've got examples of that they can't come to your ballet or whatever you know but so those that criteria is broad enough we have to have that in place first I think before we start inviting clubs to become a part of our meeting place but I think like what Brittany was saying I don't know that it's so we are not excluding any club that wants to have a presentation at Club Affair for their club we're not excluding them I think for to have them at the club affair event we're not we have to have a club affair event for them to be able to come to the house we have to have a starting point to know how many we can invite and be selective about our invitations because we can't invite everybody that list is huge I guess the question is how quickly can the club selection criteria be in place in that timeline of your plans to move forward for the club affair so I think this can be in place in a timely manner because we're going to do a club criteria we're going to have that place before we say this is club affair when is the ideal time to send out an invitation for that on this event probably not so it's Jewish Jewish you're going to invite clubs in June to have a table set up in August well they need to have a chance to receive the invitation consider it a meeting to whatever so that's in July and then it's month's August something else to consider is a lot of clubs don't meet during so we may have to send it out even earlier so early so earlier than June may may might be it's going to be tough it's not going to happen so that means the criteria needs to be in place before that so the criteria needs to be done by next month so that the invitation is ready to go out so Karen you're the one that brought up the criteria so in your head you've got some idea about what that criteria looks like right so I think it's time to share it with the rest of us either at a separate meeting or whatever but I just feel like if we're going to move forward and invite clubs to be a partner or whatever it looks like if we're going to contact clubs to be fundraiser or expose their information to the public or whatever we need to know what that criteria is absolutely that's all we want to do when you gave the three reasons to have club affair I saw it in a different order and here's why going based off of why club fair was held in the past which was have a venue for clubs and community to showcase their club and potentially gain new members and it was fundraiser for those those were the reasons those were only two reasons club affair was done in the past few years first was fundraiser those were the only two reasons though it was not a matter of recruiting clubs to use this venue as a regular meeting place I think that was always but that was never that was never part of that you see it was just more of a community service and outreach to support community clubs, clubs within the community to provide them an opportunity to reach out to all of the members of the community to try and explain what the club is about what they need and what they need and it was not so that they would be focused on their own business those are all good they are all good reasons but what I'm trying to say is yes we'll get going on that if you'll you can say at the last meeting we did say okay I'll leave that and at the next meeting we're going to schedule a task meeting so at the next board meeting we're going to look at calendar and schedule a task meeting that means today we're scheduling the task meeting but I don't know that I don't know that you want to hold off on continuing your work with club affairs but I'm just saying we need to secure that up but we didn't contact anybody which is going to we're set up to do so but you're not going to limit invitation to this event again we're not excluding any club it's in community we're inviting any and all clubs in the community to have their table here at the club affair to share with the community we can't invite any and all because we are limited in space therefore we have to have a criteria to start with so it'll help us narrow down the list that we have so you're saying we're limited in space the event is supposed to happen in August isn't it indoor and outdoor well I suggested that it's never has been outdoor so I suggested that possibility so are we really that limited in space I don't know I don't know I just want to make sure that we're not we're not being excluded now we're not being excluded if that's the case then our criteria would be if there's room based on where you're right and maybe it becomes an announcement not just an invitation we send out to certain people yeah that's going to be a possible sure and behind that is more of inviting the public to come to the event but there's one early on would be to tell people there's the opportunity to promote your club and again like any event here especially when it's a preservation event reservations are limited so you can put the invitation out there and just state that space is limited and then you don't have to worry that you won't be able to take everyone under the sun because it's already known that space is limited you may depending on when you're getting your club is getting their request to be part of this event they may not be able to this space is already taken by that time there was always a cutoff date and you had to put a down payment or deposit down for your table so anyway I guess we never had that criteria in place before so to recognize the fact that you wanted that in place that was why we held off back to who called that meeting to be in place but it's only for clubs that would be interested in holding their regular meetings here in that club criteria so they have to know that or they don't maybe they don't want to be meeting here they just want to recruit more members that's the point it might not because how could we not talk about it when they're here that's exactly it by the time of course that would be in place if they were hosting at the event we would really be interested in having our meetings here going forward at that point absolutely that criteria is done and then here are the criteria here's the application and we know what that criteria is and just because they're applying for or asking to meet here doesn't guarantee them that they will then that's what the criteria is and then the announcement goes out to everybody and people might wonder what's the connection between Callahan House and clubs in the community it's about promoting community outreach and the whatever it is the organizations forming in the community to have a voice and all that stuff that would be promoting that okay we're kind of getting off track here a little bit getting too deep into the weeds can we table what we're talking about the club affair itself and come back to it if we need to revisit we can jump down the club selection criteria if you want or we can finish going through the agenda but we're stirring up the money well perhaps I might suggest that club affair continue to have a task meeting oh absolutely okay I just didn't know but as long as that continues and then it's ready for report at an export meeting that was where I was going to throw out there was a couple of dates that okay might work next Wednesday here in the house or Thursday clubs are here on Wednesdays so Thursday probably well we'll have to see I'm out of office on Thursday so we'll have to see if somebody could let you in by chance well or we could look at the last weekend March 27th or 28th 27th is clubs so Wednesday 28th is good 28th 10 o'clock 10.30 10.30 10.32 10.30 sign it doesn't work on me no no later I can do later it's open as far as the house you know what maybe I can move this I'll try to move this later in the day okay one o'clock one o'clock one o'clock works one o'clock couple hours one to three it's gonna be Sunday invite right away then I won't put it in sure that was open to anybody who wanted to attend I believe committee meeting so anybody so anybody anybody we'll be at the house at 10.30 on the Thursday 28th okay I don't really I'll show up at 10.30 you know how I am okay is that on the toilet there please yes okay and report does that get signed yes and signed it and decided to Jeff had the idea and requested that we run it through communication folks just to take a look at form and format and see if there's any suggestions they may have I don't think that the wrong change in the information and back here yeah he's the director or recreation and culture and so we push back one meeting right April 9th and that was it they may not have anything to say on it I think it's a really good idea next time we'll put it in the pre-process and obviously we're not going to change anything because then it's a signed document we're not going to alter anything unless they have some really good suggestions then we'll come back any change whatsoever if they're suggesting it doesn't need to come back to us because it's our communication at this board and it doesn't yeah if there's anything concerning the actual content or anything like that we'll let us know which specific group will review city communication and we'll put that as part of the process if there's a good idea but we'll do that you know in January or February so it's scheduled for the April 9th council meeting it's an informational item only so they're not going to discuss it at the meeting so no one is asked to be present of course if anybody wants to attend those are always open to the public so but yeah we're not necessarily planning to have an arrive attend but if anybody wants to sure we can thank you the house had been Tory which I completely forgot about oh that's okay it was a very quick kind of follow up that day basically complete we've got a couple things that Betsy and Jacqueline are still working on in a Butler's pantry we're kind of doing an updated process for that so that it's easier to find things moving forward and whatnot you know listing things by which cabinet it's in instead of just kind of an open group for all but basically the inventory is complete so thank you all so much for your help with that that's huge and then we'll plan that again for another two years I found the missing painting by well okay so this is a funny story well it wasn't really missing and found it was a story so previously we weren't sure I donated photos we weren't sure of the exact name of the artist until Karen found it out from E.D.K. week before last I put the name in my list to look for it when I have time and then about a week later it just came up in my calendar and I was like oh that name I was like okay anyway it's hanging in the office it's been there so what's the name though it's M.Buth I don't know is it sorry BEUTHG anyway it was here the whole time we just didn't know the specific artist and until recently so we didn't know but it was that one we didn't know we had it I didn't point sight just well you know you're forgiven because there wasn't much description and it was a different artist you donated by somebody's mother yeah BEUTHG I think but anyhow it's been an office full time that's really funny that's really funny I love it which is good news because we were concerned about it but it turns out no anyhow so along those lines there was a garage sale I'm sure you've run across so some of the stuff that was in the basement at some point in time was sold in a garage sale was that somebody a friend of mine mentioned that they bought that oh I know why it was we bought a mangle the ironing mangle the iron sheets that was part of the garage sale that came out of this house and I had forgotten all about that that's how we did interested but at least somebody is appreciating us so yeah so I'll remove this for the next month but thank you everybody for doing that we've been doing that for two years would you be able to provide the final list that'll be a little while out before it actually begins all the information put in and digitized but yes it's a big spreadsheet moving on to the piano search well I don't know if there's any updates I don't think there's any even when I see something that's a possibility I think you said what's his name again Fred is looking on there too and he's looking for one as we've since learned that is already fully restored is the direction that we want to go in he's looking for looking for one so I'm wondering if we should keep this as an agenda ironing or just bring it out as potential options caught because it's not a critical issue yeah it's not something right it's just a matter of where we know what our criteria are or if that pops up okay next item of discussion Callahan House membership program yeah and I'm thinking I should have included that but the idea was that everybody took home the last packet and wanted to follow up with that so it's not that there were any input changes whatever it were I don't know if we want to table it well I have at least one thing that maybe we can act on today and the framework does look very nice I know that big thing was we were supposed to avoid using friends so what should we name it so I was looking through some options and the one that just seemed spot on was patrons patrons of the Callahan House yeah yeah because a patron is a group, a person or a group that supports an activity or organization especially by getting money it's also known as a supporter or donor, a guardian or special protector of a person's place of profession and then it's got some really cool historic route to the word at the earliest known use of the noun patron is in the olden years period from 1150 to 1500 and the earliest evidence of a patron is usually found around 1300 and like and part of the prospect so it's just some fun history it kind of fits the history of yes patrons it's eloquent it is eloquent so I thought you know at the very least maybe we could consider that name it just sounds considering okay that's gonna be hard to hear you put that in as what working title but let's, should we table the rest of it I think it's fine to table and maybe come back to this next year but at least we can okay if we table it for April does this need to be included in the packet I keep mine but but it's helpful sounds good any other comments on that okay let's move on to the auto house breakdown so I met with Kevin Murray who is the Doctor for Empire he did the frustration work at the summer to see about a storage unit a period appropriate storage unit within the auto house to house the new tables and chairs and his idea was to his thought is that the small unit that's like back in the kitchen and bathroom area is probably original to building based on hardware it also matches the like sort of understair understair closet in the basement in terms of the look in the hardware and the wood panels used and what not so that that's likely an original cabinet so emulating that to build the storage tables and chairs in that sort of just open space in our house is the first idea I guess so he's working on he came into some measurements and what not and he's working on a quote for that the other thought about it is potentially removing the existing cabinetry which is not original to the space it's not really period appropriate and also doesn't really serve a whole lot of helpful function for us so basically potentially replacing that with something that is period appropriate shows a little bit of more of a history of the space and it's more functional for our purposes so that's well he has some potential drawing or proposals for next month's meeting unlikely unlikely to say I'm sure I can let's just dress them in so he doesn't say that they're very busy and since this isn't necessarily a priority situation I'm hoping that it maybe could be rolling by the end of summer that just gives us an idea as long as it is it's in process that's the boss so I'll have to stay on it but he was excited about the project felt like it was a good fit for us so that's yeah great okay and along those lines it's not directly related to the outhouse but he's also working on a quote or finding someone that can help us to restore the dining room set the table underneath needs some repair work that needs re-leather and set and there are two chapters of clusters that are interested in looking to this specific project yeah I think that was yeah he was here the other day kind of looking at some things so yeah some upcoming ideas for other potential preservation projects with a new branch did you say he would be looking to see some other vendor so yeah they don't do furniture restoration but because of his connections and the restoration preservation world he's kind of helping to find some potential vendors that would be good for that yeah and then there's still kind of finishing up some the wall in here got finished ceiling here they're still working on some of the upstairs items the the light and the prepare to the wall the hallway still kind of not going but just in general so take on all that so about the idea of moving forward purchasing tables and chairs and things is that on hold until we have that space available so you guys and chairs that's finalized where are they being so there they're there they're here and for now there's luckily that space so they all come on dollies and luckily there's actually a big space in there right now because I had cleared some things around and they have those good shades so that's the plan until he does that and luckily it's really only ever used as the rooms cottage and everybody that I've brought to her that space is like yeah be okay yeah we'll make it look you know the way that it needs to look to be appropriate just yeah I pulled the trigger on that okay good for you we did talk to I got information for catering from our rentals company and just people with an industry to suggest what proper products were to get so I feel really good about what we got in good job friend it will help us get a lot more return on weddings and events exactly excellent okay now we can talk about the club selection criteria okay so since you all now have another club of fair meeting do you want this task meeting I won't be able to have them before your next club of fair meeting anyway it's okay because we need to schedule a task meeting which is what we said last month we would do in this last meeting schedule that task meeting who would like to participate in that okay well then it's on okay and I think I think she was interested she was interested too might be about her calendar but let's do the best we can with who we have here actually your next meeting is going to be the 28 correct it can happen so what about stay away from Wednesdays on the house yeah that's pretty much the only day unless it's the fifth Wednesday of the month in the months that that exists otherwise it's it leaves most of the day on Wednesdays well then how about is it possible for people to meet on Friday the 22nd I have I'm not about this but Thursday Thursday the 21st is that yeah I'm not about this the 21st so if you want to be tomorrow so then the 19th is are you here 19th is here let me just look at yeah 19th is good and are we more interested in morning or afternoon neither actually the house is open all day so late morning on late morning do you like 10 is that late morning yeah okay so can we make it work next Tuesday I'm going to take a 10 here okay I'll send an invite for 10 to noon yes and this is the club selection criteria committee okay and I'll send that out to everybody yes yeah okay moving right along the oven safety check what did they have to they did get someone in for that the manufacturer sent out someone to check that and all is clear and all is well we also had Excel come back out and give the a check also so it's been approved by several different people that it is all up to staff yeah and the hood maintenance of the hood has been added to the annual the annual maintenance of the service issue once yeah did we get them a second fire extinguisher we do not but we can talk to the safety committee or to me here in April I mean six open planes and the historic home is a little but this is what we got to deal with but let's just be prepared as much as we can be in the second fire extinguisher that's not too much yeah we can I'll talk to the safety committee about that big boxes anything yeah can do okay any other questions on that moving on to the lace window balances and the library rates so I know we were waiting to take those off but but the reason that I went ahead and took them down is because I had one of the public videos here last week shooting some scenes for a virtual venue tour so this is completely separate from the updated video project this is the idea this is a venue tour for those that are looking to get married or host an event here so separate not projects but they're able to move forward quickly with that and so I took them down because it's nice to it looks great it's so nice to be able to see that beauty from inside the house yeah I think aesthetically it's great I also did talk to Kevin from Empire about I also talked to the historic preservation committee Commission and McLean from District Health suggestions about what to do for UV protection of the interior of the home and the general consensus was a film on the storm windows so Kevin is looking for someone to do that for us I guess I'm the most great that would be wonderful some of that information his glass person historic restoration glass person actually suggested an auto company there's a professional company that does just great you can send me that because Kevin is looking but that could take some time we're making more money putting the balances back up if you have a company that would be great and we want to make sure to get a clear film that lasts well sorry I missed the part about what the function does is if we're glare or UV protection for the interior of the home so yeah that would be great some basic googling I was like exactly okay how about the drapes? I didn't do anything with those I didn't know yeah I wanted to get the consensus about those because I don't think it would be a good idea to completely remove them I think reducing them is a good idea so that the more decorative yes the more decorative kind of like something like what you would see in a movie theater back in the day when they would put those beautiful balances up that just kind of framed screen I think that would be appropriate rather than completely remove them it's just reduce them so once again the heavy ones in the library we can walk in there using the same fabric you just use exactly what's already there just size and I can ask you Leslie I was just going to say I can ask Leslie if she would be willing to help us in that process I think that she would probably appreciate if she would if that's okay with them once because Leslie Boyd was the house manager for 11 years for 11 years and she did a lot of work in the house and one of the big projects she did was to make those frames and they're wonderful they're beautiful excellent fabric but I so if it's okay I'd like to reach out to her and just be willing to help us now that the windows are restored we'd like to show it more and we do that friendship and she would appreciate that rather than just doing it okay that's the whole business and we're moving to new business future restoration and preservation so I think our objective is that we're going to look at the list and identify the items that we would like done sooner rather than later and some might already be in the work such as well that's the big item I'm not talking about along with the big item which is already a done thing because you have submitted it for the CFP so CFP is the public improvement program project and through the city of Longmont for us to have funding from the city for any project that has to be submitted to the city besides probably going to pay for funding for capital improvement projects so what is currently submitted and it's due every October for the next year, is that right to the city? I always do, okay so in April we submit for 2035 April 20th or so and put them all in the system so they're like that so the bottom line right now is if there are things that and these are larger projects so these are certainly over $10,000 that would be pretty well really more $50,000 plus sorts of things exceptions depends on the home thing then I can put them in the idea frankly that we know they won't be approved in year one or year two but they're in there and so as things become more pressing they've already been in there they've already been seen, it's easier and this is just how it works it generally will take a number of years to get a project through and the next big one that we know this house needs is the requesting of the order of the house so yeah we just need ideas, small projects we generally find a good paper for those like the ones that are starting out so yeah, bigger ideas and then we've also talked about the fact that having those within the city aid us in the request for grants if we have them and already submitted and those are things we can put in and request we've already requested this in the city did not have funding it's part of the process because it shows it proves that we've been trying to accomplish little and that's why we need the assistance so I don't know but did everyone bring this something that would be helpful to have it going forward I mean everyone has it from when the annual report was presented back in January but it is a single page yeah, it is a single page list remember, it's like that that we keep and I think this is the most accurate with most of today's one we are on this January and so I think it's coming up with alright re-pointing the house was the big budget item I don't know what amount you submitted and I don't know how you got that amount that was from Kathy we did an update if you add money to it every year because it's $200,000 can we get a general idea from say the contractor who did all the restoration work recently have them just kind of take a peek and give us an updated wall park you might have even said that our number was the number was reasonable but check back I feel like that conversation actually happened a year ago and when he was just here he was kind of looking at some of the details he probably has it fresh are you saying for the point re-pointing the house and a lot of the houses are where it needs to be yes but to have as accurate an estimate as possible would be more helpful so that would be the big item that we would submit to the city would you say $200,000 I don't remember it's around that do you say besides the auto house it's the order this house or it's the house so it's all the order right but I mean on the house yeah the order yep I know what that means yeah so you said order before I heard order order okay okay so with that that's our submission for CIP that's doing it no matter what so if there's something else is there anything else we want to put in I mean sometimes I'll get a yes put in and sometimes I'll get a no go but is there anything else that we want to put in at this time and we could have that idea by the next meeting so we have a little bit of time on that it's very easy to add something to those sorts of lists it doesn't get a little complicated it's very simple so and are you saying anything under 50,000 we should probably not but if it's 45,000 then okay yeah at least let me at least let me give it a try yeah I mean you never know they might find something smaller because that's an extra change we have another one of our other opportunities is in we decide on those dollars five years in advance it's another fund and those projects can be the 1,000 to 20,000 $30,000 range and look at those for five years in advance however there's some flexibility to those dollars as CIP recognizes the deciding on that we need to replace this treadmill five years from now sometimes it's not that treadmill sometimes it's this treadmill or sometimes it's this elliptical so they recognize so we are actually able to move those dollars around and sometimes we can move things up in lieu of some other things so there are other opportunities so if there's something we want to put in then now is the time to decide what we want to show it that will be for what 29 is and that are needed in the next month with the stained glass and the project on the stairway we might just pay for it we have some money now for stuff like that for those smaller things I want to move forward with those because we are already thinking about we are in the project now we have some money right now we don't have money for that but that's a great question I'm going to be chill isn't it always okay I was not going to think just off the top of my head is the landscaping issue we are working on grass that one I'm making so if there's other we feel like there's a year to year thing for that and that's not our budget either so if we are talking about if we were if we were restoring the statue that would be one thing but as far as the upkeep and how we do that and how we go about that that's really more about parks and we're trying to work with them and I've also got golf involved as far as the grass because I can't because I can't so this recreation is like the best working one oh I don't know I thought we had a good meeting but that would be separate from this idea well there's restoration there's restoration so if you're talking about mechanicals or stuff like that I would say that's that if we're talking about refrigeration or possibly replacing it or something like that that would be something that we would do or work very closely with them and that's not what we're talking about that's just an example in doing the inventory that showed the Cali House with green striped awnings on the outside so when we were talking about the UV home effect on the interior of the house that thought kind of popped into our minds that at some point maybe restoration with awnings might be kind of fun were they cloth based? I assume they're famous we're reluctant to put canvas things up in general because of the maintenance because of the issues we've had with them so I'll just tell you that I'm not saying that this is a different setting but I just want to let you know that but that's something that I just popped my hand to be fair because they're so so not necessarily canvas but just any kind of cloth anything that's anything that's not permanent the metal one out there I've seen metal that was not a tour going on a little I was going to ask about the Zebo too is that in good shape or as I know it's a pretty good shape is there anything else on there you're seeing that sticks out to you I see I think the only I think the only thing that might have been a bigger ticket item was getting electricity to the Zebo because which is a bigger ticket item because right now it's a matter of string extension cords out to light it up which is great electricity to the outside area that wouldn't be a capital but that would be an EF item just that would be talk to bros about that bros electric let's get a cost I'm mad that might be one that sounds like a brand one for the other fund we jump like precedent to the Zebo area it would have been great to have fun at the conjunction for one point but we did not get that he did not get that space wasn't yes that's the first time but any other big what else on this list is a really big ticket item that is like a 45,000 of item alarm system saturation that's not okay that would be a good preview okay okay that's a nice good preview and it's done a lot bros electric that are all used yes yes so that's pretty much the only item that's going in at least this year that's great we really want to focus on that it was actually discussed I think they'll be more inclined to an extra word an extra word from Kevin that it's really it's really giving worse and has to be addressed in the next amount of time and that's something I went up to to sit down with the city manager and everybody else it's a pretty long meeting bring those things up as to why that's currently critical when I brought up yeah that's what I said last year look it's not there are parts that absolutely should be addressed right now but eventually we go up earlier and all this has to be done and it was hurt okay so with the update value or cost to do that would then be suggested time and urgency level of urgency just coming directly from that expert professional coming directly from that expert would be helpful and then depending on what's said that we want to look towards a different sort of grant we can't go right back to the state for that there's other opportunities out there maybe for next year we'll know in the end of August whether this particular woman is a group or not she'll have a program okay because the city is definitely on board when you could cover the cost exactly give me 60 and I'll turn it into 240 exactly that's what we did okay so then going through the rest of the list but what else is on here that we can get done with whatever budget and funding that we do have like that brass link on the wall that being restored I didn't think about this we've got a list of things that are ongoing we've got a few of 45 that are taken from this list do you want to bring that into next month let's put it as an item and we'll talk about things that we're planning then we can kind of hit what you guys think are priorities that would be helpful so let's do that just give us a list what you've got on here some of it is updated and says in the works that's excellent thank you anything else on that okay moving on items from staff family I don't have anything except to say that I think it's interesting because I've got a perk and rack advisory board and while they both can go long at times we go through 15-20 items we have 2 items from on the entire list it was 2 hours and 20 minutes oh good let's take it back oh yeah that's a big one we're on the Martin Street area and recreation is the increase oh yeah lots of passion a lot of times there's a lot of park items they're actually not like those this one was all different wow but it's interesting I don't have anything a couple quick things the Santa open house we talked about 4 yeah 4-7-30 we actually changed that to 3-30 to 7-30 so it's the same as last year we had a little edit that got made to the timing of the Santa open house so it'll be 3-30 to 7-30 3-30 to 7-30 and then just a quick follow up on the cleaning projects that I mentioned last month the city was here every Saturday in February doing a deep cleaning project which is awesome it kind of helps us get sort of reset to then now as of this week we have a new custodian on board for Calham House so I'm really excited about Santa's Robert and he's going to be here twice a week for 4 hours each so 8 hours per week and he had his first shift yesterday and just the amount of initiative that he was taking and doing a lot of things that have not been regularly getting done for a while I'm really excited about Santa it's wonderful we're grateful to live he did, he changed the life bulbs which was really nice because I'm usually up there doing them and they just go out constantly for whatever reason but yeah, he was high dusting and just doing a lot of great stuff so excited to have somebody here and he's going to be dedicated to Calham House Sanstone and somewhere else so it's really cool okay so yeah, I'm really excited about that just having been able to help with that yeah yeah, the city is down through a large change in how custodial is being done it's so good yeah, there are some good and additional folks this year it's actually just additional staff members which we've asked for for a long time but the way we're going about things is a little bit different with the manager in custodial there are pluses and minuses but overall that somebody spending time specifically trying to take care of that group is a whole nice big thing so they're more important than I am that's for sure okay any items from the board I have a few items of course you do Karen well, I'll get to the I'll say the best for last because that's the historians brief that we're going to do monthly but something that's kind of fun to go to in late the Stephen H. Hart awards celebration for historic preservation and it's at History Colorado it will, the 2024 celebration is going to be held April 16 from 5 to 8 p.m. at History Colorado so I plan to go to that again last year just is so fun to see all the projects that they highlight that have been recently completed so if anyone's interested in going to that you can look at History Colorado website or call me or email I'll send you the link or whatever what's the name for that it is called the 2024 Stephen S-T-E-P-H-E-M H-N-O-N-I-S-N-O Hart H-A-R-T awards celebration for historic preservation and they usually pick out four or five projects that History Colorado has funded and come to completion and we had we haven't looked to see yet but I just saw that so they announced it ahead of time so we'll be sure to send I would reach out to you and say hey can we go ahead and highlight it but I'm hoping that in future years because it's not just the ones I'll think from the year prior but if we may we might be able to pull this in in the next year or so but that also leads to the reason why I was asking to did we get the final report to be back to History Colorado because it includes all of the things that we promised in the grant application process it's like yes we're going to show you we're going to show you take before during and after pictures we're going to provide all of this Yeah, Carrie Sheehan was managing that project of city facilities manager completed that and sent it back to AM so they do have that because that's the part of what we should and highlight Yeah, that got all submitted finalists and closed out Did we get to see the final report Did we get to see Carrie put together for the last group? I'll show you that Even if it's just something to say out to the board and it's not a board meeting agenda I can think but it's just something to change the something that's coming up that's kind of interesting and fun let me talk about the history brief some of the stories all right everyone likes to talk about how Alice likes to drive and that she was a woman ahead of her time however sometimes I hear people say that she was a poor driver she was a bad driver because she had an accident so it's important that we spell that and clarify that she actually was a good driver so there's a piece of history from the Times Caller from the literature at the time I can confirm which one it was but they wrote an article and they're saying I don't read it so you can hear it for yourself the first let's see this is about the Pierce Arrow so the first of the two that was purchased was purchased in April 1908 and this is quote out of the articles it was a magnificent machine it said to be the most expensive in northern Colorado one reporter with tongue in cheek said it was quote a cracker jack and has all of the new fangled ding vats for climbing trees and jumping irrigation ditches so that said a few months later after the April 1908 Alice took six of her friends for a drive as she turned the corner from the Marshall farm road onto Main Street a wheel struck the curb and the car overturned and waited at the vehicle no one was seriously injured and even the car suffered damage only to the limousine top and the wheel that caused the accident and then later that summer is when Tom replaced that one with the brand new one exact duplicate of the damage front so just a few months later but just so you all know don't let anyone say that she was a Puerto Rico that's not the case at all it happened and that's where it happened and there was never any other article or any piece of history that says she had any other accident so think about the road think about the exact thing about the road that she was driving on it was a very exciting experience but it was a big consequence and I think everybody focused on it so it's really interesting history of the same way that part yes thank you okay moving on to future agenda items thanks to mention one of them crossed the street here the house that was renovated a few years ago she has it open on the weekend so you go through there anybody been in there yet? I went this weekend it is full it's like a big market on steroids I mean unbelievable just to see the house itself it is phenomenal oh yeah? she's going to do bed and breakfast so she bags all this stuff up puts it somewhere thanks to go visit I actually got some cards from her to give to clients that might be interested I mean you know a wedding here and staying because it leaves like 12 or 14 hours no kidding and that's speaking of weddings there was a photograph upstairs of a couple out by the fountain and the fountain you could tell was really pretty new because it was really white and pristine I said that and I think it was like early 70s maybe no name on the photograph it's about this big but could it be used in some way with the boss that we send out who is this mystery couple or use it in connection with your wedding advertisements or whatever and see if somebody can come forward and identify who this mystery couple is anyway I like that that'd be fun is there any concern about putting out a photo without permission yeah yeah that's how you find out who they are in this case probably yeah it's been used now that you've all seen it can you tell us who they are so we can get their permission there we go it's been used somewhere before then the permissions have been given it's just sharing it's already been posted in public here so it's already been posted in public anyway just confirm this okay I forgot when I said I had three things I forgot about the really fun last one Sydney would you like this was nice Brittany just gave this to me this morning it came from EDK and it's a thank you for the presentation at the Piedot Annual Founders' Day Meeting and basically just wanted to thank us for a wonderful program and such great information and history lesson to receive and it feels good to know about an asset that we have here in Longmont so that was a beautiful thank you card and in it they included a very nice donation $100 donation so to Calhan House which is such just a beautiful thank you so I wanted to acknowledge that too that was the third thing that I thank you sorry thank you appreciate that okay anybody else next item is Future Agenda items maybe selecting a date for the past and present board members just on to a future agenda item that we need to do the annual past and present board members for the annual date that we do fall date again I think that might work best because then we can capture the activity from the meter and share that with everyone at that time so anything else okay let's entertain a German 1032 1032 I'm moving I second can I do that sure slowly nontraditional technically yes and yeah in the vote anybody want to disagree okay we're all in agreement well thank you thank you I'll take out Wednesday for Saturday