 Good afternoon. I'd like to call the meeting of the Board of Public Utilities for the City of Santa Rosa to order If we may have a roll call, please Thank You chair board member right here board member Watts Here board member Walsh Here board member Grable Board member Grable Board member Batenfort Vice Chair Arnone here chair Galvin here I'm going to circle back and call one more time for board member Grable. I see you on zoom, but I do not See your mic on Let the record show that all board members are present with the exception of board member Grable All right. Good afternoon Next item on the agenda statement of abstentions by board members. Do we have any? Okay, and a reminder to everyone to please Put away your cell phones and personal computers and try to keep your video on during the meeting please and Keep your microphones muted when you're not speaking. All right So we don't have any study session item 4 is the minutes approval So we'll now take public comments on item 4. If you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone, please dial star 9 to raise your hand Secretary Manus There are no public comments on this item And we have no one in the council chambers So the minutes for October 20th will be entered. We'll now move to item 5. We have 5.1 water supply update deputy director Prince Yes, Peter Martin deputy director of water resources will be presenting the portable water supply update Hi, good afternoon chair Galvin members of the board. I'm very pleased to be for you with a brief water supply update today If we could go ahead and go to the next slide I'll start real quick with storage statistics on Lake Pillsbury As you can see it's about 30,000 acre feet as of yesterday And that's about 91% of the storage curve for this time of year During this time of year as you can see by that gray dotted line The target storage for Pillsbury declines significantly. They bring it down quite a bit during the winter time And so that black line is the storage as of this last week They remain operating under the existing fur grants for the time being Until they get to a point where that storage can continue to gain Over the past week storage was reduced by about a thousand acre feet So it's really anticipated that they'll continue to operate under the very minimal flows and releases into the east fork of the Russian River You know as Potter Valley irrigation district is starting to ramp down the end of their irrigation season Their deliveries were in the range of about 15 cubic feet per second in the east fork for the last week of October And measured flows into the east fork of that river Going up into at the gauge going into above Lake Minasino was in the range of about five to 15 cubic feet per second So not much flow returning in from the project into the east fork of the Russian River right now Next slide and then as of today storage in Lake Minasino is 37,750 acre feet which is about 60 seven and a half percent of the target water spike here for this time of year You know storage Compared to last year does remain about 20,000 acre feet higher than where it was last year This is obviously due to some some differing operations and conditions of reservoir This year compared to last year But you know can see that solid storage line still Quite a bit more storage in Lake Minasino than where they ended up the prior year storage difference in terms of Week to week last week was about five hundred seventy five acre feet So still declining and the releases are at about 50 cubic feet per second as of today Go to the next slide And you know storage is at 103,500 acre feet as of today in Lake Sonoma, so this is Not a great picture here in terms of storage. It's about 42 percent of the water supply capacity for Lake Sonoma and I think we've pretty much hit a new low in terms of storage in Lake Sonoma It's not been this low since no water began its operation in 1983 We obviously had the benefit of a substantial amount of rain last year in early October That that gave it a real boost at last year, so you know Definitely very concerning Hopeful that you know rain will come soon And I think we'll hear more from Sonoma lakes some water next week as to you know how they plan to continue to Monitor this is existing conditions Reservoir leases as of today I read about 90 cubic feet per second for Lake Sonoma If we go to the next slide So this this graphic again just kind of illustrates You know the differences in storage as of today compared to the 10-year averages And as you can tell Storage remains, you know critically low and much lower than what we typically would be at this time of year And so You know, I think there's a little bit of a difference in the stories between Lake Minnesian and Lake Sonoma Of course Lake Minnesina was a much smaller reservoir in the last year or part of the watershed but you know definitely continuing to Utilize these graphics to display the critical situation we're in right now And some water will continue to release these pretty with pretty regular Timing next slide in terms of compliance with the temporary urgency change order the existing order Does run through December 12th? however, there was a term in That order for Sonoma water to reduce their diversions by 20% when compared to 2020 for the months of July through October so That concluded last week and happy to report that Sonoma water was able to reduce their diversions compared to 2020 By 30% over that time a lot of this work was is Obviously due to the contractors doing everything they can to reduce their reliance on those contract deliveries Whether it be the conservation or local supplies So this is at least a good story to tell definitely doing everything we can to reduce the use of Russian water and store as much water and the reservoirs as possible next slide so again, yeah The temporary sort of change order is expiring on December 12th that order Has minimum stream flow requirements of 25 cubic feet per second in the upper and 35 cubic feet per second in the lower First number water that 20% diversion reduction Did conclude last month? so Those requirements are no longer in place, but obviously the state water board it's going to continue to monitor the conditions all of this could change if Flows were to get to 115 cubic feet per second at Hacienda bridge before December Let's hope that maybe happens, but you know that would require a lot of natural flows returning to the river But some water is still subject to support and sitting in weekly monitoring ports for things like water quality and hydrology So we still have those going out as per the terms of this order, but What we're hearing obviously some water is very close to submitting another temporary to change petition That will overlap with this expiring one before December the goal is to have that in place and allow them to remain in critical release and minimum in-stream flow requirements under their water rights next slide So, you know just in terms of where we're going this November We are heavily Notifying our customer base that their irrigation should be off the days or shorter The night's colder There really is no need to continue irrigating a lot of your landscape Things kind of go dormant at this time here So we've got billers inserts direct outreach to our top irrigation customers We're actually gonna make some phone calls was this we actually started this week Letting people know it's okay to go ahead and turn off an irrigation system and get everything a rest And then we've been doing a lot of work or time through some workshops It's getting folks interested in installing rainwater harvesting systems those workshops have been recorded and will be posted online and Then of course, we'll be really focusing on folks Doing everything you can to be as water efficient indoors and finding and fixing leaks in their homes Go to the next slide That concludes my presentation. I'm happy to take any questions the board may have Thank you. Why don't we Mr. Prince do you have anything more to say? No, not today. Thanks. Okay. Any board member questions or comments? All right, we will now take public comments on item 5.1. If you wish to make a comment via zoom Please raise your hand for dialing in via telephone. Please dial star 9 to raise your hand Secretary manis There are no public comments for this item. Thank you. That'll take care of item 5.1 We'll now move to the consent calendar. We have one item on the consent calendar There are no board member questions or comments. I'll entertain a motion. I'll move the consent calendar I'll second that motion We have a motion by board member right seconded by board member Walsh at this time We'll take public comments on item 6.1. If you wish to make a comment via zoom Please raise your hand for dialing in via telephone. Please dial star 9 to raise your hand Secretary manis There are no public comments on this item. We have a roll call vote, please board member right Hi, board member Watts. Hi Board member Walsh. Hi Board member Grable Hi Board member Batenfort. Hi vice chair Arnone. Hi Chair Galvin. Hi Let the record show this passed unanimously Thank you, that'll take care of the consent calendar We'll now move to our report item 7.1 Deputy director Prince Yes item 7.1 is a report item regarding the approval of updates to the water department's enforcement response plan and the significant industrial user enforcement response policy and Patrick Poulos from our environmental compliance or environmental services division We presenting he is an environmental compliance inspector. Good afternoon chairman Galvin members of the board Today, I'll be bringing in front of you two documents The enforcement response plan and significant industrial user policy Next slide, please Preach document first. I'll describe what the document entails and then the proposed changes to the document The first document is the enforcement response plan The current version of this document was last updated in 2010 when it was brought before the board and approved This document is the general enforcement plan covering all wastewater users including residential commercial and industrial The ERP is mandatory for all EPA approved pre-treatment programs and include pre-treatment staff responsibilities and workflow Administrative enforcement tools and guidelines and fine ranges for industrial user non-compliance ERP is referenced in and supported by Santa Rosa City Code and the regional partners codes ERP establishes enforcement procedural uniformity in the regional system Including Santa Rosa, Runner Park, Katadi, Sebastopol and South Park Sanitation District Next slide, please The proposed changes to the ERP include updating staff titles and enforcement responsibilities Adding waste haulers is a type of industrial user And updating the department name from utilities to water Next slide, please The second document that I'm bringing in front of you is the significant industrial user enforcement response policy Like the ERP current version was last updated in 2010 when it was brought before the board and approved This document is a specific policy for users that meet the EPA definition of an SIU A significant industrial user is defined by the EPA as discharging 25,000 gallons or more of wastewater per day or has a manufacturing process that falls into an EPA designated category The policy defines users actions that result in non-compliance It also prescribes the enforcement escalation process And it outlines the fine structure for administrative and reporting violations Next slide, please The proposed changes to the SIU policy are in response to the most recent pre-treatment program audit findings And include changing the definition of significant non-compliance to match the EPA definition And updating the acceptable user discharge pH range to match the city code changes resulting from a local limit study Previously the acceptable pH range was 5.5 to 12.5 That's now being changed to 5.0 to 12.5 To match the new local limits Next slide, please It is recommended by the water department the board of public utilities by motion Approve updates to the water department's enforcement response plan and significant industrial user policy I appreciate your time today and I'll open it up to any questions Thank you, mr. Poulos. I'll open it up for any board member questions or comments regarding this item Seeing none. I will entertain a motion to approve the recommendation Mr. Chairman, I'd like to make a motion I move that the board of public utilities approve updates to the water department's enforcement response plan And significant industrial user policy Second We have a motion by board member walsh and seconded by board member watz This time we'll take public comments on item 7.1 if you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone, please dial star nine to raise your hand Secretary manis There are no public comments on this item May we have a roll call vote, please Board member right I Board member watz I Board member walsh I Board member grable I Board member benfort I vice chair anoni I Chair galvin I Let the record show this vote passed unanimously Thank you. That concludes the report item Next item on the agenda is public comments. We'll now take public comments on item eight If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Secretary manis There are no public comments on non-agenda matters. Thank you We have no referrals. We have no written communications Item number 11 is a subcommittee reports I will make a brief report on behalf of the contract review subcommittee We met on october 26 to review one agreement, which was unanimously recommended by the subcommittee The item was a proposed professional services agreement with woolpert Inc for technical support for the integration between the water department's current billing software cis With the new asset management system city works The item will come before the board at a future meeting Are there any other subcommittee reports If not, we'll take public comments on item number 11 If you wish to make a comment via zoom, please raise your hand If you dial in via telephone, please dial star nine to raise your hand Secretary manis There are no public comments on item 11 All right item 12 is board member reports. Do we have any board member reports? Vice chair anoni I believe we'll probably get some comments from Mr. Prince, but I just wanted to mention that the groundbreaking event at the plant was very well done and I believe that our chair galvin did a very good job of wielding a lot of dirt on his shovel and Upheld the finest traditions of the bpu. So I just thought it was well handled and and it was good to be breaking ground on this significant project That was a nice event. It was nice to see all the staff out there in their hard hats and their orange vests and It was it was well done. So I would agree with that Any other board member reports? If not, we'll take public comments on item number 12 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone, please dial star nine to raise your hand Secretary manis there are no public comments on item 12. Thank you item number 13 is the director's report deputy director prince Thank you. I do have a couple of things to Mention we did indeed have a great groundbreaking ceremony on the 26th of october out at the laguna treatment plant I was happy to see everyone in attendance including you all we had council members presence sub regional partners from our partner agencies present And we had some governmental dignitaries In addition including a representative of senator maguire's office who you may have had an opportunity to meet I do think the event went well. It was well orchestrated and I wanted to express my Gratitude to the outreach team members who helped coordinate everything. I think that was Very well done And I was happy to see that project moving through that stage and happy to have kind of the celebratory kickoff as we did Also on october 26th, but later in the evening Staff hosted the first in a series of community meetings for the water supply alternative Analysis that has begun. It's also known as our water future Um, the meeting was held virtually via zoom and staff were able to present an overview to the public Our existing water supplies and forecasted demands as well as the goals and objectives to be achieved through the planning effort over the next year The public was invited to provide feedback and ask questions And uh staff responded to several questions and there were about 20 people in attendance And we had 15 pre-registered attendees The next in the series of workshops will be on january 25th from 5 to 7 p.m The last item I wanted to mention is another event that occurred on october 30th At 11 42 p.m. Actually the fire department had been called out to deal with a rescue situation And local water crews were asked to assist because the rescue Included a dog in a storm drain and The local crews have a lot of specialized equipment for looking at the interior of pipes And so that camera equipment that they used was very useful to locate the dog They actually used a piece of bacon on the end of one of the cameras to try and coax the dog Out of the storm drain That helped get the dog closer to a point where it could be reached However animal control officers had to actually attach a snare to the can't the camera and and get the dog out of the storm drain That way the dog was 14 years old and I think it had been in the storm drain for a number of days Actually, so it was pretty fatigued They did manage to get the dog out and it was rushed off to a 24 hour vet So we wanted to express appreciation for the coordination between The fire department the water department and animal control Kind of a unique application of the the crews skills and specialized equipment and that is all I have for an update today Thank you deputy director prins. I'll open it up for any board member questions or comments for the deputy director Just one one one comment, mr. Chairman, of course for mr. Walsh I want to express gratitude for the for the employee that gave up their sandwich to help save the dog I'm supposing that's where the bacon came from so Thank you back. I have no idea where the bacon came from Unfortunately the newspaper reported I believe yesterday that the dog did pass away, but Still yeoman's effort from the crews to try and get him out of the storm drain Any other board member questions or comments regarding the deputy director's report If not, we'll open it up for public comments on item number 13 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand secretary manis There are no public comments on this item. Thank you. That concludes our agenda So we'll see you in a couple weeks. Good rest of your afternoon and evening. We are adjourned Thanks mr. Chairman