 I was like, yeah, this is a marionette. So I just asked you, yeah, I guess it's not with the opportunity. Oh, how did you do that? Oh, I took a picture. It's in the fact that you see us out there. I'm going to reach a meeting for you. No, I said I was like, oh. You're not going to do that. I talked to a marionette for the last night. I was like, this is like, it's not a good t-shirt. I thought that was a permanent career. I didn't know if you could help me. Can you ever keep that article for yourself? You know, at the time, I didn't know. I was young and worried about it. I'm glad you did that. Good morning. Connie's officially changed his fringe. She's got her navy on. I'm still in black. I'm glad it's all beautiful. You're in deep trouble. And I have no light because I can't not lean on things. And I just end up dirty from head to toe. Oh, yeah. My dogs are light colored, but their hair doesn't stick to it. Unless you've got a sweater on. They're doing really well, but they're getting in on her. They're going to be 13 in August. And I can see the slide. So he's getting very nervous. He seems to be in a dance, but it's not getting better. And then there's Tudu. She's a whole other conversation. Tudu is the life of the party. And I just had my carpet cleaned. Because Tudu got up to her little tricks while the weather was bad. She doesn't have a carpet there. I can't blame him. This hallway carpet looks like grass. She only does it at night. But I'm not very functional in the morning. So I can't see anything until 10 o'clock. So it's like I get home and it's like, oh, look at she did last night. If you don't do that, she'll be someone for a long time. I'll start with that. I'm going to go ahead and call up Mimi. Approval from the previous meetings. Does everybody have a chance to read all of these documents? Small questions for the minutes. The last four minutes. So this main one is just a simple thing. In old business. I just want to put a theory there. Recap the meeting. The new business. The ordinance is an O, not a zero. It's kind of important because when you play a zero, you won't vote. I thought that wasn't O. And then the last one is in the new business. E, the quarter, is the northwest quarter. In E, where it says northwest, it's northwest. It is the northwest. You're thinking. I'll make those corrections. Are there any more corrections to the next? And it's for both meetings. Did everybody have a chance to look at the retreat as well? Or not ready to do that? I don't know. I don't know. I don't know. We're not ready to do that. Can we tell that to another time? I don't care. Did you get a chance to read the retreat minutes? Yes. We'll approve the retreat meeting of the next meeting. I need to have a vote on this one. I think that would be approved in four minutes. Can I get a second, please? All in favor? Did everybody get a chance to read the house manager's report? Any questions or corrections? Just ask Kathy. I'd just like to add a couple things. We're booking like crazy. It's not as evident from this report because I didn't have money and contracts from people. But we are filling out really fast. And the phone is ringing off the hook for memorials and small parties. So it's going nuts. We're going to have a very busy summer into the fall. And right now we are booked starting on the 23rd. We're booked eight out of ten weekends. And we might be booked nine out of ten weekends. And I'm just getting calls now for May events. So I don't think the calls for the June events, July events, August events, the special events. The smaller things have even started. All right. Thank you for sharing that. It was fun to record. Yeah, I thought it was very helpful. But this is much more up to date. But I'd love seeing that our Calum and Most Funds is $53,000. It's never official until they close the books for 2021. So it won't be official until they close the books for 2021. Because there may still be some things coming in and going out as accounting and finance adjust make adjustments. Thank you for that defining that. Those that aren't aware of accountants, that's useful. But that also means that we put almost $18,000 in the fund last year. That is a very good measure of how hard we worked from June to September last year. Not all year long, just June to September. We did as much business in four months last year as we normally do an entire year. I'm afraid we're going to do it this year too. We're making it for the last time. We have a full agenda today, guys. Starting at our full business, we're going to look at the status of the SHF grant. I guess I'm going to shift to both Kathy and Karen. The paperwork has been signed. It's been both electronically and FedExed to the State Historical Fund. The only one I heard copy on was the Covenant. The contract is in process. I have not heard back from them that it is ready. It's in process. They've had it for almost two weeks. They gave you no indication that we're going to get back. Nope. It's a process. Anything more that needs to be said about the program this time? Yeah. Moving on, the meeting with the dates and times. We tabled this at the last board meeting. I think it's important that we discuss this. Are the dates and times currently working for everybody today? It is? I'm concerned that I'm hoping that we're giving you enough time because of your Harvard Center commitments. If we need to, we can shift it up so we're giving the whole to our list to you. What has changed? What has changed? I'm hoping that we can get it to our work for less ideally. There's just a lot of stuff on the flight. I just don't want to... I want to make sure that we're meeting time allowance for everybody. So, in the past years I was hoping for more time. All together to be able to work on business. Two hours a month. All together. Two hours? I don't think so. I think one thing that maybe was missed was that there were beginnings of a leader. Typically a leader to dominate the board because of what they do for us. But it's very more best for them. As far as they're paid. I have this obligation that I do for Wednesday. So I can't be coaching them now. But it gave everyone the opportunity to share the schedules that they were each doing. I can honestly say I do not recall what we're doing. We did it when there was a conflict. When somebody sat down at the table and said this board meeting isn't working for me. The only time I remember doing it was when the mayor's wife, at that time wife, she had some classes and said she couldn't attend the meetings unless we could shift. We voted not to. When somebody's new comes and they say this date and time doesn't work for me, then we have a discussion. Maybe it's my suggestion that we do move it to the first year and then everybody can look at their schedules at the time. In the meantime, maybe we can stay where we're at time-wise for the rest of this year. It works for me. Stay committed to the second meeting on Wednesday at 9 o'clock. I think two hour commitment is basically what it states even in describing it to new board members. So it seems to me from an outside perspective that if the desire is to have a two hour window of freedom, then you would be obligated at this time to find a new date and time. That's my perspective as an outside person. You can't believe it. Probably the easiest solution if we want to do that would be to move the meetings temporarily back to 8.30. Here's the thing though. I don't really want to leave at 8.30 and here's the reason. We on snow days and stuff, that doesn't give me enough time to get here and make sure we're cleaned up and safe. It might take me an hour to shovel us out. I don't want to have to be here at 7 o'clock in the morning for an 8.30 meeting. So I think that's fine for the rest of this year with the intent of trying to get back to 9 o'clock at the beginning of the year. That's reasonable. Would that work for you? 8.30. Would that work for everybody else? Okay, all in favor? Great. Thank you. We appreciate it. Then we can readjust and we look at it again. Thank you. Alright, Connie did the second. Okay, and I will put I think we need to put other future agenda items meeting dates and times and put that on for January. Yes, that's exactly it. It's an appropriate thing to make sure we're doing an annual meeting, which would be the January meeting for the first meeting of the year which we would then like outlays for the rest of the year. I think that's legitimate. Okay, thank you, Pam. We appreciate that. Moving on to item C, the brochure update. Again, I'm going to hand this off because I apologize for all for what I said. I was correct with that. Karen, you worked on the brochure as well. I apologize. I didn't recognize that. It was my mistake. Because we love so much. It's to my mind. I scrambled. You worked on the flower mids. I think it's safe to say somebody on the board is working on it. Yeah, but I said thank you and thanks there for all you're doing basically guys. That's what I'm saying. So I apologize for that. So, history of it. We called it the old brochure and of course we've updated it with current information. And even their after. And so what you have is something that was just old and then you have something that's all new. So a new one is what was in the year was going to accept and allow to visit because it does have the accurate. The one that's nice and clean is the new one. And I apologize for being a tumble duplex. When I arranged it in the Adobe. That's what that's called. Tumble duplex. It should be this way. But when I was doing it in Adobe, I flipped on the wrong way. And rounded the way. I wasn't going to redo it. So I'm pressing your notebooks. This works fine. So guys, I really appreciate the work on the new one. It looks really clean and all together in all the corrections and the final momentum to it. It's just really well done. I did make one change from the last final. I changed itinerant to itinerant. Because that's the proper word. And I googled it and looked at the definitions. So that's under who were the Callagans. I fixed that word. Is there any other corrections that anybody else thought? I think it looks great. I want to hear a funny truth about the 30 foot strip of land that everybody and everyone for the longest time I guess believed it was purchased from the landers. But I can't find any documentation of that and I kept digging and digging and digging and found the word to be. It was purchased by Tom from E.G. Jones. And for the cost of $1,000. I wonder if that was any relationship to Dr. Jones. That was Dr. Jones and Mary Jones. Mary is the one who sold it to Alice. E.G. Jones was the jeweler. I don't know about that. But E.G. Jones was the jeweler in town and went to the popsicle store. They were very casual about property transactions back in those days. It's recorded. It took people forever to find it. It took people forever to find it. Only because of their belief. Instead of having it out as Thomas Callaghan or Tom Callaghan. So it Tyler created it all. And it kell frigates things who detail some matter. That's where it's like. So the detail of wasn't at Tom Callaghan or Tom Callaghan. Was decided. That was pretty cool history but All right, so I will add that while we were working on this, digging around, we have examples of, I think, the first brochure that was put out by the Women's Club, Women's Veterinary Club or whatever it was, and it was a little, wonderful bold, I think, from the 1960s. And then, I think the next earlier one was, like, 2010, that I got. I think I have a bunch of copies of this one. You have them in a clock? No, that's fine. Yeah. I can't see all of them. Yeah. Anyway, it was just interesting working through these, and the one from the Federation group had lots of pictures, which was really helpful, too, just with the history, you know, at that time period. But anyway, it was interesting. That's neat. And maybe we can add those and add those in the scrapbook. Yes. I think this is where we got it. I think it would be neat to say, we updated this year, and this is where we, that would be really cool. That's going to be that continuation of the scrapbook. It would be a new material and incorporating. And I think it would be neat to add that to the book. It's fun. Yeah. So basically, we need approval of the board of the brochure with the correction. I'm going to put this in the brochure. I second that. All right. All in favor? All right. It's been a minute and a second and a quarter on, and we're moving right along. I'm so excited about this. So moving on to the Room by Room self-created tour. I have a little piece of history on that. Connie wrote the original brochure. I've got it in a minute. I was looking for something. You wrote the original brochure. No, the room by room. I'll do the room by room. I did. That's true. Yeah, that's true. Connie had that look on. Yeah. I did. For sure. Yeah, the room by room. I did. We worked on it. She was really into it. Yes. Oh, yes. She's a detail. She knew it. Well, it was. There's two of them here. It was one of those. Yeah. Yeah. For those that are in it. Thank you. Good to be here. So basically. I think all we need to do is select a time that will work for all of us to go through the house because it's going to have to be a host of things since we're all going to be together. So we just need to select a time that we can all be here and do a walkthrough. Do a walkthrough of the house with the tour. And each of us individually can be one room at a time. Go through any question or concern that comes to your mind and capture. And right then there so that we can work on it and finish it so that it's going to be one and done. And then of course our tour guide will be ready. So really it's a question of, I would suggest allowing up to an hour for that walkthrough because to be thorough from one room to the next and to then collect. And everyone's feedback and information right on the spot. So how's that going to do this next month? Whenever it's going to be good for everybody, really. We would like to ideally have it done, of course before we're going to have our open house. So ladies, let's pull out calendars and see what works. When's the open house? When is our first open house? Right now it's September. So other than our talk of potentially having something during the summer, which is un-set, I was anticipating getting it done for summer. Alternatively, if you don't want to have a special meeting, I'd be happy to let you in one by one and let you go through it at your leisure. I mean, it's just a thought in case the schedules don't coordinate. I think as fast as we can, we all need to get there only because we can. Let's try it that way. Because those say often in July we don't have a meeting. I'm hoping to not have a meeting in July and December, but I was going to bring that up. Since I've been here, we have not usually had a meeting in July. Why don't we do that? I suggest if we can. I'm just shaking my head because it's the horrible busy month of May, but can we look at it today and see if we can even get it in at the end of this month? For a weekday afternoon or possibly sometime in May, just so we can do it before everybody goes on vacations and is doing all of this that they do. Is there a date that would work better for others? The first week in May is not very busy, but that's right after the T or the last week of May. Those are weeks when we don't have much in the way of it. I don't want to do April because right now I already have two events, two paid events plus clubs. But the first week in May and the last week in May, we don't have a lot of activity in the house and during that time would be good. Can we do the first week in May? I can't. Thank you. In Texas. Okay. I'll be done last week in May. We could probably do some other week, but I'm only going to be available certain days. How about the fourth of May? Connie's in Texas. I'm only in Texas at the moment. And you said the last weekend in April is completely out? Well, the last weekend in April, we have two paid events. So we're going to be staging the house and doing clubs. So it's a hard week. I mean, I've already got a memorial on Wednesday and a memorial on Saturday. And sometime in there I'm probably going to take a day off because I'm working weekend. So that's a hard week. Is next Wednesday? I can't do the next Wednesday. Next Wednesday is our busiest club day of the month. So Wednesdays are not good. Unfortunately, next week I've got my mother's appointment and everything. But we could do it early the week, the last week of April, like Monday. The 25th. I could do the 25th. That can work. It works for me. I haven't gotten a confirmation yet because we were supposed to be starting a pioneer day. So I haven't felt like there's a park that week. And I have not gotten a confirmation back on that. So I don't know if that was hard. Is that a favorite? It's nine to one. And are you doing that this year? You know, I didn't get a lot of notifications. I was going to do it. But I know I signed up for it. We're coming in the loop because I was going to do that. How about the ninth or tenth of a week? I will. Oh wait. I will be nine or eight. Ninth is on Monday and the tenth is on Tuesday. Yeah. I can make that work. Oh, that works. Can we do Monday to the night? Or I can do either day? Let's do Tuesday. Tuesday to the tenth? What time? It's only one hour, right? Yeah, it's one hour. We're going to drop dead at one hour, right? Yeah, drop dead. You're done with that one. That works. That works. Done. I'll put it on the calendar and send out invitations. Great. Thank you. Okay. Five hundred and ten. Ten to three. What do we call this now? Walkthrough. Walkthrough. Test run. And I will drop a simple agenda and post it. Thank you. Appreciate it. Then we're following what we need to do. Okay. So, I don't believe that the board needs to vote on that meeting, do we? No. Just a schedule. So restoration and preservation for sure. One minute around there. If we have begun it, it needs to continue work. We've been busy with other work. I've been busy with a lot of other work, but definitely something that will continue in my role is that we can get this finalized by the next month, but definitely by June. Who's working on that? Well, that would be you. Yeah. If anyone else is interested, I'm not interested in being a one-man show. Really, I think we do better when we work together. I think more I smell. If more people are interested in it. The good thing about that is everybody has different perspectives on things and different strengths in what everybody uses, which is an remark on things they bring back strength with Avalon. This is just a suggestion. I just like to see us finish the first two and then move on to the third instead of trying to take it all on at once. And I just think you get more participation if we weren't trying to do so many different things at the same time. I think this is just a... We're just getting our big toe in there and just trying to keep... Because I'm trying to make sure... I'd like to make sure that we have that restoration and restoration for sure for our business. The reason is because it's part of what we promised in our great application that we would incorporate historic preservation and restoration in our tours and in our businesses. So I want to follow through on this. Which is another good point, Karen, that we have to fulfill whatever we said in the grant. You're more aware of that than probably the rest of us are because you've been said thoroughly in depth and so that's important. So if we continue to work on it, that's great. In the sense of... If anyone is interested in helping us, I will continue to work. I'll probably be working with History Health to make sure that actually it's appropriate because it is important to be appropriate to be back in their advice. I would need more than a lot of help with that simply because I think it's important that not just one person is working on it and learn how that's not good for any of our people. One thing I want to remember is maybe we'll have some... Yeah, I think it should be very easy. I've got the board recruitment listed here that we're going to talk about. So... Okay. Moving on to item D, Caster, President, Board Member of Annual Tea. Do you get the menu? We have a tentative menu. We're going to... No, I just... I just put it together this week. We're going to do cheese board with fruit, crackers, both gluten-free and regular. We're going to do some fancy chocolates. We're going to do macarons, a little French macaroons. And then we're going to do two or three petite pastries per person with at least one gluten-free option. And then hot tea and water. Oh, that sounds lovely. Sounds lovely. And I think that's plenty because we had lots of leftover food last time. And I don't want to go there again. So that's the plan. That's great. It takes in to count process everything. Thanks so much. And then we'll use real China tea cups. We can get down some of our fancy tea cups. And depending on what the count looks like, we'll adjust accordingly. There will be tables of four downstairs and we'll just adjust accordingly based on what the count looks like. Can we... Instead of doing tables of four because it feels just... can we either have put the tables together so that we can have a nice long table that's going from there to the next? So it's just a nice long table or can we up here and have the tea up here so that we can just basically be together. We can have a long table. We can have your own dinner parties and put on people only visit. But the people next to them would just make sure that... Here's the thing, I think, about doing it up here. First of all, I don't have linens for these tables and we would have to rent them which would increase the cost and I'm happy to do that. But I also don't think this room really reflects the historic nature of the house. I think downstairs is the beautiful part of the house and that we would be depriving our guests of really experiencing what I feel is like the heart of the house. Could it be possible? I don't know if ours would be... No, we don't have it here. I mean, if you have somebody who might be older now and not be able to go upstairs. There's that too. Well, we can always encourage that people get up and visit and meet people. Does he maybe have some cold cuts on them? Because it's a mid-afternoon tea I mean, we can add some meat but I don't think I don't think they're going to eat it. Do you have any cheese? Salami. Do you have any cheese? Salami. We'll add something. That's easy. Is it okay to not do it with bread or crackers enough? I mean, you don't want sandwiches. No, no, no. Got it. Done. Can we have one conversation? Last year, I think you said about what we sit down trying to sit down with some of the other people rather than us. So we visit. Well, last time there were it was split. Half of the audience were current board members and only half of the audience were passport members. So, you know, it depends on what the counts look like. Yeah, we'll know more, obviously but by the time it's 20 seconds we're going to get there. And remember, you need to let me know. Because we're going to buy some pastries and the order has to be done by that day. Of course. I do want to share one sweet RSAP with you all. It's from Tim Waters. He says, good morning Karen. I'm honored to accept your kind invitation to remain one for the 22 past semesters. I can't hear you. I'm sorry. We have a bit of a soft spot again. Let me speak about it. So it says, good morning Karen. I am honored to accept your kind invitation to remain one for the 22 past semesters and board member team at the Calhoun House. I'm already looking forward to the opportunity to thank the women who have given so much of themselves on behalf of the city and this time as asset with gratitude. Hey. He's always plastic. My neighbors are my services are available for dishwashing. Thank you for using the China. I appreciate that. The dishes are fine, but there's not going to be that much. You should see us do dishes. We're good. I am more willing to help in any way. I'm very excited about that. Moving on to item D, letter of thanks to the community supporters of the grant application. Has everybody had a chance to review that letter that was sent out? Yes. Is there any corrections or issues with that? I have two things. In the first paragraph I like it. I think that line where it says we'll provide the total cost of 240,000 letters. I would just say provide 240,000 dollars for the following restoration. That's going to be the total cost of that. Okay. Maybe we can just say it's another way, so that people understand what the 240,000 that they understand what the total is. And so while we know that it potentially may vary slightly. I'd just say provide 240,000 dollars for the following restoration and preservation projects. The total cost of the total cost of I'm recommending to remove those words. You could say the total funds of because that's a good idea. Can we do that? We do have that much in fund. It's important that we just identify what our total fund is. I'm not suggesting you take the number out. That's fine. Can I change the costs? That's fine. The only thing I don't like is I don't like the word effectuated. That to me is I had to go look it up. I thought I knew what it meant, but I think that's an awfully Where does that work again? It's in the second paragraph. It's longer than effectuated. It's coming out. Oh, yeah. Nobody should have to look at the word. Yeah. I didn't know. Sorry. How about facilitated? The cost is much more I don't know. Accessible. How many times have I ever seen that word? I'm sorry. I I didn't have a mission with it. How about collectively, our small group worked for the change or caused the change? Usher and create. There's a good one. Created the change. Or brought about the change. I like brought about the situation. I know. It's much more accessible. So, brought about brought about. Just kind of as a level center we're trying citywide to make the language that we use in our written communications more accessible. And the goal on the website is a sixth grade reading level. Just to give you an idea. So, it's just one of the things I'm kind of in tune with at the moment. Because we're trying to do it as a city. So, I totally get it. And we're not doing that on our pages. But that's what we're measured against right now. It is. Often not successful. Yeah. It's hard. It's hard. But a word like that is nowhere near that goal. Part of the logic is I understand that our community is well over almost 30 percent. Maybe not native English speakers. Yes. And so, you were learning English and you're very fluent in it. The level that you get brought about I think you could be understood. My parents thing was like if you can't understand what you're talking about, you were in the wrong group. Well, and if something with a master's degree had to look it up to make sure I thought I knew what I meant from the contextually. And I went, huh, I've never seen that word before. And I Googled it. Sorry. That's okay. I knew where it came from. The paralegal. And that's kind of a legal word, right? Infectuated change. I like it better. Anyway, so one thing that I thought of myself was after the fact I went, I think I need to move the quote above in between the name address and the deer. What do you all think about that? I think it looks a little better. Oh, I think, I like that. Rather than under. So tell me. I like it better above. The other thing you do is put it across the bottom of the picture. No, I'm not going to talk. I really do, it really is a lovely quote. That's fine. It is a lovely quote. I like it. With the corrections and the changes that we've just made to the thank you letters. Can we get a motion of approving the thank you letter? I approve the thank you letter. Can I give a second? Second. All of either? All right, thank you. I'm going to go ahead and make those changes. Personalize each letter. Because we can't get together. I will call each one of you and say, I'm coming by. Let me know when and I'll bring all the letters. Unless you all, do you all not want? What do you want? I want to bring to a meeting. I will just pass by. I want to get these out soon. It's been long enough. It doesn't sit well. You guys just don't mind a couple minutes. I think it's personal. I'd like to get letters with names that people are recognizing. What's the intent for everybody to sign them? Where are you going to sign them? Anyone who's signing them will want to do whatever you all want to do. Why don't we do it at the meeting for the ever-enviven tour guide? I don't think the people don't know they're coming. It's just not sitting at the meeting. We said, can we please move? I'd like to go ahead and get this done. I don't think I'll hold much of a signature but a letter that looks really nice. So do you think you can send the letter of a simple signature from who should sign it then? I think it's kind of something. I don't know if you can sign it. Or Karen. Karen, do you want to sign them since you worked on the brand? So much. How about if I sign the characters and the ladies on the board? I don't want to exclude anyone. I don't think you can do it. You just want to do it. If this is what's going to settle things and make you feel better, then please get out of the center. Are you just saying that's on? If you feel that I don't have a problem signing if you want me to sign or anybody else, if anybody feels that they have to sign that's perfectly fine as well. It seems like you want to sign it. It's going to be signed. Yeah, I think so. How many letters are we talking about? Can you do one signature and then... I'm asking if you should sign. That's not a problem. I'm asking if you should sign. That's not a problem. I don't have to be signed. But I think it's a good deal for Karen. Karen's someone who talks to me. You know... Yeah, it's just it's more personal. It's not worth. You can get Karen. I'm really good at finding people who haven't signed it. Do you have letters for everybody? Do you need help with addressing things? No. My sweet daughter helped me. Great job. It's just waiting on the letters. I think it's fine. I agree. Can we go down there? We can. Just go ahead. And we already have the letters. So... I'd be happy to sign it as a house manager. There you go. Okay. I mean we can put these spots too if you want to do it with Karen. If you want to get us the chair, I don't care. It doesn't matter. You look at it and put it on the letter and you can grow what you feel comfortable with. Okay? Yes, I'm just glad that we're getting the letters out. It's just really nice to do it. I would say if you're going to... Can you print them all on there? Just put four in the chairman and then the calendar and the calendar on this board or something like that. Instead of the ladies of... Could you print? Aren't everybody's name on it? Or type everybody's name? There's seven of us. Just type all seven names. Then you don't have to... Yeah, then one person can type. Just print all, type all seven names. Six names. Just type all seven names. Just type all seven names. Yeah, just type all seven names. All right. Thank you for those suggestions. All right. Any other comments that we need to make on the letter or support to the community? Thank you for doing that. Do you want me to print them here, Karen? Okay. I do have some nice paper. Okay. Okay. And interviews. What? So, did everybody get a chance to read what Kathy had sent out about that? I know in the past when things opened and you made a comment that you would prefer it to be the full board. I personally would like it to be the full board when looking at interviews. I just... Hi. What are you doing? I just don't want to overwhelm anybody, but on the other hand everybody has different views and insights. And I think we're a pretty friendly bunch. I don't... So, again, it's about scheduling. They suggested two, but then it comes down to two of us again. So, those are my comments on it. You know, two people were like given the job of asking the questions, but I would like to see that in a regular meeting because all of us could listen. We don't have to ask the questions that we could just listen to that responses that they give. So, if you want to pick two people to actually ask questions, so the whole board is not peppering on those questions. That's fine, but I would like to be able to at least... If I'm not asking a question, at least hear their answers and leave it asking. So, we have to ask everybody the same questions. And we also have to not go off the rubric. So, if there's things we want to ask if we decide as a board that you want to add to the questions, everybody has to approve the questions. And then we have to ask everybody the same questions. Yes. I think we're all... I don't understand. Are there any pertinent questions that weren't written down that you felt that we should add to our work? Happy to do that. Yes. Because the others are the ones that are just the standards in your question. So, as our board, are there anything in particular that you feel would have been helpful to you as a candidate coming on to the board? To be honest. And I would like to know your board meetings and to show you one of the timing as needed for special projects. I don't know that we need to get so specific about holiday decorating. It's always pretty... Well, it's just an idea. It was to give people an idea of the kinds of things that we do. And that's one of the things that we do every year. Do we keep that in the a little list? Here are some... Here are some ideas. Here are some examples. Or do we leave? In other words, do we ask the question are you willing to spend some time outside of the regular two-hour board meeting? Up to two-hour board meeting month? And for additional projects or special projects that may include, for example, holiday decorating or open house... But should we change the question just slightly so that we can do more... That's fine. Quality decorating or open houses. So therefore, we're being an example and we're doing savings. They wanted the questions really crisp, but we can add that. And how about we add fundraisers? Yeah. So meetings for holiday decorating, open houses, fundraisers, and other special projects. Sounds good. Alright, I'll make that change. Is there any other questions that you first can think of that you would like to add? And they can't be longer than 30 minutes. Can we add just one simple question of all the questions that we've asked you? Is there anything else that do you feel that we should add? Is there anything you'd like to add? Yeah, that's a good one. Anything that you'd like to add? I think that's always a good one to put in an interview because ten people will always come back and say oh, I should have said this, this, this, and they don't end in that. They end there in a last minute where they felt that they couldn't. So I'm just going to put is there anything you'd like to add? Is there anything that you'd like to ask the board? Uh huh, exactly. Anything to ask us? Should that not be like two separate things though because if we're doing it on the road because is there anything more that you'd like to share? And then the second question is there anything that you'd like to ask the board? I think that's a good one. Because if two separate questions and they're forward. What was the step one? Anything you'd like to ask the board? Any questions that you have for the board? Are there any questions? How does that happen? Is there anything you'd like to ask us? All right, so I'll add those and I'll send the rubric back to the city clerk's office. Wonderful. The other thing is I don't know if we have any applicants yet. I will check with Michelle. They don't really spread that information until we're closer. The other thing is these have to be scheduled and they have to be recorded. Okay. And the other thing is every other board in town is going to be doing the same thing. So there's only a certain number of resources to do that. And so do you want to do this after a regular board meetings when they're already here to record? Or do you have some other idea about I think it would be permanent that we could do it after the board meeting that we aren't getting more resources and get resources in? The question is, Jen, is that going to be an issue? Are you going to mind missing where it is possible? It would be after the main board meeting. We have to do it in May. We have to do it in May? Yes. And that's assuming we have anybody to interview. I mean, there's a very real possibility there may not be any applicants. Is there possibly doing half hour before? I mean, for that one meeting, we'll come early. That's true. Instead of late. It looks early to have somebody to be here. I didn't mind at 8 a.m. on Saturday. 8 a.m. I did too. I think that was and that wasn't the same. That was in person. The other thing we have to remember is if the board recommends them they're also going to be potentially interviewed by the council. The bottom line is we're just doing a recommendation and the council can make a change their minds or do what they choose to do. So, I'm good with doing 8. I'm good with 8. I don't like 8, but maybe more than one. Easier to schedule. And the thing is that we don't understand it. Well, you're sitting there. Maybe you can curtail maybe you can curtail a little. That's another point. It's the interviewees first. Thanks to how many interviewees you have the interviewees could have separate. We're going to be hopeful about what we do. And if we have to table-sell we will. We don't have to table items for the next meeting at all. I think that's so let's go for 8 o'clock and then I know but that way it allows everybody to be here. Easier to schedule. Sheila, that's probably you. Thank you. Thank you. Thank you. We'll have to make sure they can do it. Okay. And then if we don't have anybody we'll just meet at 8.30. We'll meet at 8.30. All right. On to the house manager pictures. So I think at this point we'll have to set a special meeting for the committee because we're at the point where we're like okay now we've got to do some and well I just came across all these to everybody. We have talked about doing a collage type picture in my church recently redecorated it took down all the collage since I grabbed two of them. My feelings aren't heard if nobody likes these but they're nice good frames they're not the cardboard for putting the pictures in. So we've got 14 worth here. So if anybody's interested I've got these actually I think that's big enough I mean I don't know. And those are for the manager pictures. Yeah just to hang out. This way you get a bunch in a few 14 managers. But they're quite well made. How many spots do we need on the frames? We've gotten all the pictures. We haven't gotten all the pictures. Let me share with you what we do have in the time we still need. So we now we have Mabel we have yeah we have Mabel, Lyle, Jack Ellen, Carla Marge I've got Joan in the museum and Leslie from John so I've got those paint. We still need Nora Kendall Sarah Marie Christina Jurgensen Geoff Phillips and Kathy You are a given We don't have to track you down We're searching for K-2 Now remember there's actually a couple. I have pictures of Leslie too. I have some from the dedication of Dizzy. From the scrapbook too. But the ones from the time call are really nice. We actually found one that wasn't listed. Christina Jurgensen So that was interesting in searching the library and then actually one of them turned out to be a couple. Yeah They did a very short stint. We started October 1st and then they finished up the following summer. So I'm trying to find they also ran a we haven't been able to find a picture but they ran a bed and breakfast type of photo up in Estes. So I'm going to be researching to see if we can see what we can. We're doing the best we can on some of these names for just hitting a wall. We're hoping that we could possibly find out when they graduate or something and then I look for family members We're going that route and we're also looking for possible graduation. There's maybe a picture of me in front of you and people are It's a lot like that and particularly because the yearbooks are not sorted, we have to do that on our own if you have a guesstimate of what year they were in we can at least go that way. We're trying to fasten them up pictures. It's really difficult on some of them when you just hit a wall and that's it. We can't find a picture. We've drawn a new way and we're asking you to continue to do a search for Gail. We'll have Sylvia Ortega and Pencil because that would still be within the time frame if they were to likely have held across in their archives. It was easy to find them so that we can find them. Really recent. I knew a specific date of publication to attend to and it's like I'll get that. To be listed. That can go by and I thought that Joshua Block and Curricia and to say the museum they expect that Curricia and the museum will be used for that. I think that's absolutely a good idea. We need a chance to meet again to be able to have a more brand and to make progress on potentially putting me together. What you got? What's going on? What are you thinking? It's up to me and you. Jen, are you still in? After last time at the library. Thank you. She's good. My research for two hours and you roll over your chair I already did that. All the information and you're like oh I'm sorry I already did that. I didn't know you were looking at the same one. I apologize. So what kind of calendar dates guys could we possibly work on something like that and if we could work on something maybe the end of April to the 26th of the morning is open. Where are you guys at? We just decided not to do that for them. It depends on everybody here just a few. That's a really bad week for the house. It's not everybody. It's just a committee. Because it's three or more that's why it's two. Well it has to be some place with we can meet at the library and I know that's about week for you. So we can meet at the library. Does that house manager need to be president? I have to be president all of the hosted meetings. A staff member can be president. So it doesn't have to be you. It needs to be me. It's ideal to have you but it needs to be her. I'm sorry. It needs to be the house manager. So that's a rough and it's a rough week. Well Tim Hall said it just has to be the house manager. I think that's going to be. Perhaps if it's Eric Mason I don't know. We could meet at the museum and see if we could work with Eric and work with us on the pictures. Would that be? That's doable actually but I would probably help again because that's likely where we won't find anything more. Because he has access to unfortunately the library's remodel he has access to the microphone he has it in the museum but they also have at the library which we don't have access to the library right now because it's the same force for the remodeled. So it does make sense to go to the museum and meet in the archive's room. Yeah but we can't come in. We can ask him if he is to be I think the appropriate person to involve the meetings is your dedicated staff they use one of them. Because that is the person the city has funded to provide this group support and that should be the person that that is the person. Cappy said it very well not able to commit other departments staff members for their busy schedules and what they're doing because there's a lot of staff shortages going on around the city and people are flexing a lot of time to do things. So the person with the most availability and accessibility to perform at the museum. Okay Cappy ended to say something that could be available for the first week in May that are the only issues about the department. He said okay. Would it be okay if we met without you to work on the pictures? Oh sure. I didn't know I was in the office. I didn't know I was in the office. I was in the office. It was really mean and it was for us. For some height that I can give you my time. Can I bring up something? This slightly has to happen because we've brought it up because we have to have the I guess it's the open meetings. Has our board been granted regulatory rights? Have we been delegated to make decisions by the city or everything we do is just at price. I don't think we're covered by that one because I was reading this real quick. I don't want to make this real long. It says any local body may be covered. Here's a definition of a local body that's covered. Any board commission or other advisory decision-making body of a political subdivision of the state or any entity that has been delegated the government decision-making function. Have we been given a function? You are an advisory board. Right. I would say all the advisory board says that has been delegated. We have not been if we pick a vendor to do the driveway out there and they bid $80,000 we can't just write them a check. We can't commit funds. We don't have a decision-making authority. We're not covered by that. We have to follow the legal counsel for the city of Vermont. I don't know if they read it and I'm just reading it right off this law summary. It says that has been delegated the governmental decision-making function. That's just what it says. I agree. We took it to the city to turn it in. Does the attorney know that we don't have a decision? None of the advisory boards make decisions. We're about to follow the sunshine policy. That makes sense to me. It makes no sense. It's a very eye-opening decision. It is never strategic. I thought the same thing there. I didn't believe the attorney's problem. But he did say it can be any city employee. We're not making decisions. But we're not. You're ready. We brought that up. We did. I even pulled the board out. I'm going to interject. I'm going to ask that do you allow us to get additional clarification? Our clarification and your clarification may differ some. Come back at the next meeting and report on that. Hold on this particular one. I'm not coming up. Unless for some reason there's a need to have this done in the next couple of weeks we'll get back to this one with the answer you're looking for at the next meeting. Hopefully it will be the next meeting. I kind of hope it's multiple interviews. But we'll get back to it at that point. That will be my recommendation. We can have clarification in the next meeting. I wrote a note. Clarity on meetings for committee projects. My understanding was that if we were meeting to do a project and we were doing business as a board that was okay. So we're going to go back and get clarification. When you spoke with him he said the likelihood that you'll get together and work on a project is hard so that is that way. So our stance is you will our stance is and I'm supposed to be my job to be working with our stance is that we will you have to follow the same rules of regulations of everybody else in the city and that is that you cannot if you meet with more than a quorum at any point you have to post the meeting in a small agenda. You have to make a good deal to state that you're working on a project that's urgent and then you have to have a staff person present. But Kathy is very busy and you said it doesn't matter it doesn't have to be Kathy as long as it's a city group. But the point is there is another body. So I'm the body. So Kathy I'm not arguing this is my point. It's not getting into an argument because we don't I get that you were told that by Tim our understanding is slightly different I haven't had a personal conversation with Tim. Our attorneys are our advisors unfortunately they've become the boss of us in a lot of cases but they are their advisors and I would like to go back and get some good clarification that maybe can add some flexibility. I appreciate that but I really do appreciate it. I'm just reiterating I'm a firm believer in the printed word and I'm just going by it. They're a definition of a local body It's a decision making body We are not And when I hear that it's very clearly imprinted. When I hear that I hear the word advisory in the front of it and then that But that's like a definition of that advisory We are an advisory board If you're not a commission a commission is written decision making body That has been granted We're missing that phrase It's a advisory board that has been granted in the military I'm not arguing at all because what you're going with the path you're going down is a different path than the one you guys discussed Let's go get some more clarity That's just that It's too much harder You may as well So we're tabling and I'll manage your pictures so you have a special meeting for the committee until next month Is that right? Yes So I need to have a notion about this discussion until next month I'm going to take for next month which I said Moving on to the Strapos I've just been continuing to gather things There was a made article about Jason Kinney in the guidepost magazine this month and I didn't mention Count on him but it was featured in his home town in Canada and also I was just going through like Jason Kinney I think that's her hometown Who's home town? Jason Kinney's wife No, she was from here Oh, you're right I'm sorry, I'm thinking about Calhoun Yeah, sorry Not enough coffee yet Anyway now it's going to be a big building hub in Missouri but Anyway, I've just been going through some high files and then also I brought even the brochure or the recreation brochure that has all the advertisement things in it I'm just trying to gather some of those things to add to the scrapbook When I see people I'm shut out of the stress box and did anybody get you any of the pictures and only put the sign up Yeah, that would be great Yeah, we've got a lot of back years to catch up I think I have an L, too I also have pictures from when the casino was put out although I think there's not really a few in scrapbook Yeah, it's that through 13 I made this one last year The sign was essentially when you came on board and they had the beautiful little clipping from the recreation brochure with your picture and your background and you were coming on board and your introduction Anyway those kind of things are what I'm throwing together still and I needed to find out first of all if I need to buy another new scrapbook the official scrapbook materials I will like this I'm willing to tell me what they are I'm willing to purchase them but don't leave it I don't have a promise I don't have a responsibility to say I think it should be I think more funds And in one of the old minutes I was reading from the meetings the house print shop they did the little sign the plaques that are on the front the print shop is now minute man but it's a minute and I don't think we should make those plaques until we know what that particular scrapbook covers Yeah, that's down the road But it's good to know where they came from I just have it enough Thank you Thank you for that though when they were doing that before and then just I've got a ton of scrapbook insert papers and do ads and stuff already that I'm ready to get rid of for sure so I'll supply some of those things The last thing I was going to add was Karen Rowey that article Did you say that? I think I had the actual newspaper Yeah, I actually did I thought it would be and this is just what it did I would like to have try to make a proposal that would provide a letter of thanks from the Gallagher House Board to Karen from her viewers because she was our liaison for years literally always made sure that the Gallagher House Board was in part of the city council for different things and I just really appreciate your work every other year So what's the motion that we do a special thank you can I get some of that Was she invited to the tea? Yes she is I move that we send a special thank you to Karen Rowey for all of her efforts over the years on behalf of the Gallagher House as a liaison I second All in favor? I also think that we should maybe present a proposal Sure Is she coming? Is she coming? Well at the bottom line as soon as we know if she's coming I'll do it okay and we'll just have a letter then as she comes otherwise we need to just and I will be following the people I'm referring to but I'm going to take the person and I'm going to send you up at the table that if she's not able to be in front of the team and what not we're in a holy manner so do you want me to invite the matter or that should be a draft do you want to do a draft or a draft or you can if you would prefer to do that or as secretary who normally falls on Karen but it's a general I would say if you had to do that I would say prefer to do that I'm glad to do it okay I'll do a draft and then I'll run it wonderful thank you well can I share with everyone what Eric's suggestion was digitizing so it's part of our cuts I also was making good use of the time and asked him about how can we properly digitize the scrapbooks and doing an online option somewhat like what you've done for the city he said you know you could use a book scanner because I brought in one of them myself and he said we should publish my books and he said well mine is like 11.5 so mine would cut yours off but he said there's a book scanner and a public library to get you use of that he said also let me check in with some archivers groups that I stay in connection and then he got back to me and he said a suggestion from one of the archivers groups was that we use a digital theater on stand to photograph each page of the scrapbook and our office scrapbooks and then we can consolidate them and I said okay that's a wonderful idea too he said and I said how do we know all the pages because he had a very good point these pages aren't numbered how am I supposed to make an index for that scrapbook that doesn't have page numbers well he says you can as a group decide where you're going to want to put your page number he said use and let pencil and be consistent in writing page numbers stay within the book so that the book is numbered one through whatever you have in the book the next book begins one through whatever from that and then I said okay that's nice but what do we do about dark colored pages because we dark colored background pages let me not show up he said use a white pencil so I shared that with Connie to make sure that everyone had to hear about that because it was excellent advice thank you Karen that helps eliminate the issue of having to go to the Denver Public Library for the book standard work that would be such a must so that's a great great thing that we can just get a good digital camera to do that which I have my house that's one too and the issues having it caught the stand I used to do this with students years ago but we did the above it's a stand we had that in the cities in place at the print shop there's no print shop there's no print shop anymore that shows how it works I wonder if maybe space something like that technology well you're really good lighting you're good consistent lighting we had the lamp, sure we had the lamp so that you don't get shadows or glares we got call angles 12 and see if they still hear there's groups I would bet there's a modern digital camera options for such a thing people professional pictures of food all the time I would imagine you said you might be a great person the option is what I was thinking too talking to the art we used to have the time to feed we used to have those as two so that's a box that we can take and see if they're back not sure anyway is there anything that we need to discuss more we've got scrapbooks open houses so art walk we have looked at for 16 23rd what's that yes I everything we have going on and staffing levels it's much pressure on looking facilities is my recommendation for the door girl that I stick with this September that's my recommendation but we know about staffing levels it's our intent to try to get extra temporary help over time that was our intent before COVID we had some success with it we go to happen how we're in a different world incredibly we're raising the minimum wage we have the okay we can publicize that so that's actually happening in the city on May 2nd for Temps I think it would be wonderful and we'll start to open things up for us but we don't have any avenues to help her out with almost anything beyond her and Jack at this time so we're trying to take on another art walk in the summer it's my recommendation that we do not have this year and are you aware that the open house is staffed by work leaders yeah but I have to be here too it looks like we're going to work every weekend during the summer and the way this through that last time it's my understanding we've also all of a sudden eyes for the social in that time period about every three years always and I'm not talking about forever I'm talking about this year I hope we are on a much better road next year and then at the end of the we're trying to get our people on at the same time again I'm talking about my handy speech I'm talking about there's a lot of pressure overriding concerns a lot of division just pressure skip this one I'm hoping after this year that all of the pent up demand for events will start to ease so that we're not booked every weekend like it looks like we're going to be for the summer and we don't want to give up a revenue an athletic event in lieu of a free event so we definitely want to stick with revenue generating events one thing I think I tossed it out last month it wasn't well received but there is the possibility of middle of the week having an open house and I know people I'm not you go down to Tom Lon on Wednesday and there's a lot of people out there that's a possibility absolutely we did that several years ago when I was on board before we did one each month in the summer an open house at different times they weren't just connected to our law so that people what was the morning, what was the afternoon what was the evening and it wasn't attached to anything and it was strictly a walk through open house it was good and we advertised it but it was one of those things that gave something to do and we have such a much bigger Facebook presence now we could personally advertise them out there probably for a Wednesday night on the same lines I contacted Tom from the from the from Longmont downtown Development and they he has sent us a list of comprehensive events that are going to be going on that I thought okay great and I have spoken in the sense that if we did have an open house they wanted to be able to support us in that they listed in their events of what was going on as well and I said well the bottom line is we were talking board and looking at dates making sure that things are going on relatively at the same time so we've got different events that are going downtown and then we could piggyback our events on that and so I've printed out these dates here and then also had on the email yeah it's been like this for two weeks yeah I do really love the idea of opening the house one more time other than just the art walk in September and moreover time being something other than art walk okay this is one of the second Saturday in June is going to be La Mon Pride Festival and then we've got also the barrel that will be going on and is generally the last Saturday in July or the first Saturday in August need to be in the community is before Friday and August so maybe we look I understand things are very busy I understand things are very dark but maybe we look at having an open house yeah either I won't support the June one we're working every weekend in June so we're not working that Saturday that's the only Saturday in June that we're not working okay so why don't you be able to see my family when they're off I understand I understand then I'm shooting more before Friday before Friday in August it's up close to the other one time out that week my niece is getting married on the 25th perhaps we could go back to the very time I like the idea because it's an opportunity for us to have some outreach to the community and more than just the regular Santa or the standard art block and I love the idea of having different times of day which allows for different individuals in the community who have different schedules and it's like I think it's a nice I think it's a nice thing that we should try to offer and it is staffed by county the rest of the board is what's really staffed in that event so it's doable and I think that it's a good thing because it provides that extra community outreach and involvement and informing them of the exciting things that are about to happen in the county we can go back and look at a week and a possibility look at that and we can get back to it and see what's available okay and we're the best vehicle for advertising something like that it's Facebook and constant contact and those we only really need a little bit of because we don't need weeks or months of notice yes that's constant contact oh okay which is great I just thought it was great that any time that we can work together as a community I think it's perfect because they're willing to invest in us and listen to and they don't talk to us anything information and so the bottom line is I thought it was a very nice outreach and then are you shifting up the LTA I really really do I'm all we have to enter the events ourselves so they're they don't enter them we have to go in on their site and submit the events well I'm not sure if I need to do this summer I do think we need to do the opportunity it helps us in scheduling for the future and this is one of the things that we're looking at for the whole year agenda we're working on in July the other point I would make though is making commitments for the summer before we know what the event schedule looks like is premature so we can talk about it in January and we can set tentative dates but the agreement has always been that for these open houses and free events that if we get an opportunity to do a revenue event on that day that that trumps free events I understand that Kathy I just don't think it's it's still useful to do tentative dates I agree it's all I'm talking about so so basically so if you get back to some reading in regards to this about setting up a possible open house necessarily our open house in July or August would be great during the week and we'll look at schedules that we could not put on June in August I have we have the schedule on September 10 so we don't want to push too early we would have to be the first to be gone to July okay moving on to the future house restoration and preservation project can you bring up on my panel our walks at September 10 in the past I was coordinated with all the artists so I'm just throwing this out there for everybody here if you have a favorite artist anybody you know let me know don't promise them a spot we do four four turns out to be the really nice number of artists so we don't and we don't want to have four photographers we don't have four watercolors so if you know somebody who maybe might be interested could you just ask them would you be interested but don't promise them a spot to say we're kind of trolling that's really what we're doing we're trolling for artists I do have quite a few artists that I've had in the past and I'd love to call some of them too but it's always nice to get somebody new it's always a pleasure to bring a new person in who hasn't been here before so I'm just throwing it out there to everybody if you have a relative friend somebody at your church or anybody just ask them if they're interested that's as much as you have to do I've got a couple of artists that I really want to hear okay alright moving on to future cross restoration and preservation projects again I think we're going to have I don't want to have to table this but until we know we can meet this has continued to be an issue any comments I'm sorry I said that so basically what we're going to need to do is set a meeting for the walkthrough of the house to be able to identify future house restoration and preservation projects obviously we talked a little bit about something that we noticed outside like the iron fence on the north and then there's a tree growing into the foundation on the north I did talk to Tori all the time about that and he said he's willing to do whatever needs to happen if the tree needs to be removed he's on board I think his expectation would be that the city would take care of that though so those would be details that would have to be looked up but at least the nice things is to have peace and agreement with sure it's not a problem clearly it is growing into damaging the foundation so at least we're done with the UK but you know I think there's walkthroughs and creating a new list is a good idea but we've got a lot on our plate right now with the current brands and getting that going first so before we actually start future house restoration projects I think we should look at the Honeydew list is fine we can make a list of it I think this is one of those things it's got a fork on by walking around the project I noticed that we've got a lot of co-cores that run this way and that way and come out to the busy zone that was just for the Christmas light I understand are they still there? no they're down the point is while we're working on the grant project and we're doing certain aspects of doing the driveway if one of our projects and I think would be a wise idea would be lighting we should consider putting a avenue underneath the concrete now before the concrete is poured or fixed or anything so we can have run electrical or run that's just a matter of running conduit my husband does that all the time we have pipes under concrete in case he ever wants to run a light somewhere that's really not huge but it's a forethought project because if we don't think about it we don't do it and then we'll undo any of the work that just got done as an afterthought we should have done that we wouldn't want to disrupt any work that's that's already done we'd want to get that done before the end so it's all about just the forethought aspect I don't know that we don't since we can't have a special walkthrough I think maybe as board members this might be the ones that I don't know, ones or two of us walk through and make lists of actions that's possible we're five years out on planning for some budgets and we're one year out on planning for other budgets we did put in an item in the CIP for repointing the house as a placeholder because at the moment that's probably all it's going to be but we at least would list a stat at it and some of the other stuff we don't need to go get money for it because it's smaller I was going to say this would you say you'd give me that person I'll make a call so those are like the little things that and the repair down in the dining room I'm working on that that would be something that would be like ok perhaps this isn't a CIP item but something that needs to be done and taken out of the house and stuff like that I don't really need the order to tell me what needs to be done on some of that stuff I'm working on it and we have the funds to do it and we have the funds to do it so I think this is something we should probably table to the fall and have a discussion and just make a wish list here's the things we think we need to address coming up in the next however long that honey do well so what does honey do instead of its wish because so when does the budget for the city for the house gets moved to the city for 2023 it's going to get submitted in May but it doesn't really include things like that we have a very small repair budget to take care of things like that but we do not have any operational budget budget at all the only way we have budget to do things like that is if we have events the only thing that really gets submitted to the city for approval is my salary and benefits that's the only funding that we get regularly out of the general fund budget no, Jacqueline's not funded Jacqueline is everything else paper clips, toner repairs paper plates Jacqueline all of that comes out of the event so even though she's an employee of the city it's not included in the budget we have no operational budget I submit basically the only two line items in our budget that are fixed are my salary and my benefits I submit a budget that says here's how much I think we're going to make and here's how much I think we're going to spend but none of that is guaranteed unless we do events so it's all I'm going like this and going based on what we did over three years and I'm not including 2020 in that number based on the trajectory of our events here's how much I think we're going to make and then I say okay if we make that much then here's how much we can spend and that's all it is none of those numbers are fixed we do not get another dime from the general fund for funding for the house except for my salary and benefits okay so no line item at all and for maintenance we're required we put in a number but it's based on the assumption that we're going to make money on events okay which I understand that we put in a number the issue is asking for it and I I'm going to in my head clarify this again just speaking out here we can always ask it doesn't mean we're going to get the reason why we're going to ask is because we want to ask for it so we can then put it on a grant proposal that we've asked the city for such repairs over a certain period of time or not getting they don't have it in the budget and that's not a negative they just don't have it in the budget we're not going to get funded for that can we please consider us to display it's for a tiny part of identifying there's this issue and the city may or may not have funding and we may or may not do fundraising within the community to support certain items but it is a price there are times when it's people putting in the house yes that one is going to be which is exactly what we're talking about so then if we which is great but when you will walk through and you look at certain things okay we've got the point we've also got certain aspects on maybe certain things on the carriage house that you would like to put on get a tentative list together so that we can give that to you and say well these are the things that we'd like to budget for it is our suggestion and advice that we budget for those doesn't mean it's necessarily going to be added on that unless we completely agree but if you aren't even aware of it how in the world are we going to even have a discussion and that's fine I mean it's fine to have a list of things to every year you want to try to add something that's why I would agree if you see something say something that's a given but the bigger overriding things that can to me that can wait until fall and you guys do a beautiful walk through and find that out we're putting in so you don't the general idea is you don't want to put in a ton of stuff you want to try to put into things and try to do that send in a bunch of stuff it's just going to get kicked back out that's one that needs to be done needs to be done which I completely get so if we table this until that brings us to the fall it brings us to the fall and Michael doesn't start until it's the whole skin scheduling a special meeting so that we can do a little walk through and make a little list so I'll put it on for the August agenda and in the meantime if you have things to me I'll start adding to my list so we know the tree the foundation we know the rotten fence we know the the ceiling and the dining room we know these are there's damage in the auto house you know when we took the guys from white up to we had a leak there's that the floor has damage to it so there's all kinds of things that you need to have a list and it would be appropriate not that we're expecting the thing to come out of the city but if we don't identify the things where we need to pay attention where should we what can we use as a vehicle for this I mean just send you an email send me an email I mean I have a list and I run away at it there's been lots of repairs and lots of things taken care of and we do it as we have money to do it send me an email it's just great I just think that we need to be aware of what needs to be worked on and that's all about getting the list together and working on it as a group just so we have it and we have it for months moving forward do you have a motion that this item gets table and full progress please so I move we table talk about future house restorations and preservation projects until our August week I second go ahead all in favor moving on to new business retreat we do need to finish up getting our procedures or figuring out at least if we could just get through the agenda in the past that would be amazing so we can get to our procedures or but I would like to set up a special meeting to get through I do not we have time or given time during the working we have too much other things to get and that was the discussion so that's like anybody else I actually would rather see us set aside 10-15 minutes I think we've got through the bylaws except for one or two small items and as far as the actual the second part about the procedures the actual job procedures I had a brainstorm but I was thinking we all kind of know have a specialty of what we do here's a great secretary you're a great chairman you're a great doer doer of things getting bids and stuff art walk, you're good to start why don't all of us individually at our own time at home write a procedure for what we do for being secretary you can write a procedure for being chairman you actually kind of had something in the last one all those steps for getting vendors and then we'll have all those already written that's bringing to a board meeting and we can just breeze through one or two at a time we're not under the guns we're not under the gun in any way we can get them into that at any time before the first year I would say when the new people come in and that would be we don't have to have a special meeting everybody knows their thing they can get it written down these year and then all we have to do is critique I appreciate the approach I think we should allow just a little bit more time because 10-15 minutes isn't going to cut at all not even for person but I think we're on the same but they're already really good that's what I would suggest though for today and for a time we go ahead and put this into the agenda for May because obviously without Janet present she couldn't be here to voice what she might say about that or if we said okay let's go ahead and meet separately she wouldn't be here to tell us so can we just put this into the next month but I do appreciate your idea and your thought everybody knows what they do and you can put it into words pretty easily my suggestion is that we only formalize things that we really need to formalize we've been very successful running these meetings fairly informally and I think we have I'm laughing because we're so restricted now that it's really challenging I understand but my point is we don't need to make a rule for everything you know I think we need to have guidelines yeah just bullet yeah just guidelines and bullet points and I just think and the other thing is every board and every set of members takes a different approach to things and I don't think for I mean the rules of procedure and the Rogers rules of orders are for boards that have lots of contention and boards and groups that have lots of contention and they need to have a set of rules to run the meeting by because things get out of hand I don't think that's the case here so I you know every and every chairperson takes a different approach to leading every secretary takes a different approach to taking notes every historian is going to put their own flavor on keeping track of the history I agree with to the extent of what you're saying but I think it's important that we have set of guidelines that is there that we have reviewed and we look at the body lines these have been reviewed and reviewed. This is a task that technically we just need to go through it it's a little bit of house cleaning I know nobody necessarily it's not exactly fun work but the point is I don't think it's a bad idea and it's been there and so it's still a little house cleaning on it it's not and looking at how we recognize and understand that each board will choose to do things the way they choose the point is we just have to clarify so we're going to do this in January so we have a little bit more of a guideline that's really what it is so it's about setting agendas you're saying the same thing it's about setting agendas so we're in agreement about the same point and one of the things we didn't get to is the setting of the agendas and how I would like to have committee meetings and just set up the agenda slightly different so we can get the meeting down to a more reasonable that's so if we've got committees out there that can talk to them they don't have to but if we get back to that that's just a simple thing that I would like to discuss so for time, I think we're right we're going to have to put this to all the business to prepare on the agenda for next month if I can have the motion on the retreat this agenda item and place it on the agenda in May can I get a second? 12 seconds all in favor? it's a use division I don't know if that's all I want to say I want to trade control moving on to the flower the sign in the flower bed obviously this is the old 2019 and since then we have talked about potential other plantings and suggestions from the throttle and some great suggestions so what I might suggest at this point is that and would you like to leave this project I mean be in the green thumb that you are and the experience that you have would you like to take on helping to select what might be nice for the flower bed? I have a suggestion too I think I've thought about this a lot perennials tend to have a short bloom period that's not true for all of them but in general they have a short bloom period and I think the sign ought to look nice from the 1st of June until the 1st hard freeze so I'm not sure we shouldn't just put annuals in that bed and continue the theme out there that we have of the pinks and purples and whites and maybe do king colias and begonias it's just something that's going to look nice all summer long as opposed to something that's just going to be seasonally pretty would that affect the budget? because I would add another I don't think it's a big deal and it's perks budget now you're talking we'll have this part I don't just agree that we do the the more annual flowers but I I do like we can do a order of permeating inside marigolds are great they bloom till they they're orange they're orange we don't we could do yellow mouse plants they're lovely they're beautiful they're green they're mainly for their grand I like the fact of adding some greenery in there for the depth so the colors do pop and I like the idea and we can do them in yellow we don't have to do them in orange but we've had really good luck with begonias petunias have to be dead headed and it's hard to get them to sustain for the whole season so I wouldn't plant petunias unless it's a shady isn't that kind of a shady? it's on the west side why don't you and I meet and we'll figure it out I'm working on the flower order right now so why don't we just chat and I'll add some stuff for the bed and then if we want to do the perennials we can get those I think the order of perennials is nice especially get the medium ones then fill in an inside of color and I will take it on would you be able to bring back a planting diagram for next time? yeah because it's good to know we've got such a good green thumb here my past has been discovered we're gonna work on the flower soon she used to work here I suggest we let Kathy and Anne come up with a plan and just tell you what it is I don't think we need a planting diagram they're gonna do something right the gardener is a plant can you just bring it back to show us what the decision was absolutely we've got unfortunately is my picture getting on the wall? yes I think it should we can put a little hand start are you okay with this because I kind of feel like I like it because you can't object you don't have to but I've given you an out here all right moving forward with Kathy and Anne on the project I think we've got Anne moving on to fundraising I think that at this point we don't have much to speak to fundraising because we don't know what items we need to fundraise for I think it starts with that first step of we need a list of what kind of generally historic repairs need to happen because it's not generally means because it's historic historic maintenance which doesn't fall under the city's budget of regular maintenance like an H-back system but I think we can't really say all right we're going to begin to fundraise because however on this note I do think using the QR code would be wonderful to open the door for donations for the general purpose of historic preservation restoration of the house is it set up that way the QR code the QR code just takes time to look at okay is there any way with the QR code that we could add a donation to you can go up to anything right now and check the QR code and then it brings you all the information but it's like donate now there's always a button it pops right up to me and it's like okay, donate put a little twist into that you know so if somebody comes to your garden and they get the QR code and they say would you like to donate to the Calhoun House historic preservation restoration projects we did some work on the surface that we need to circle back and look at and garden people are coming in and looking at and walking through if I'm going to come in and use the garden and take pictures with a $25 donation or whatever it's an unutilized space and I feel like I need to do that and I have a question would you be interested in helping with redesigning the QR code and paying some amount on the porch over on this side it was I can put it back up now that we don't have masking requirements that's easy we use them for mask requirements signs for a while I mean it's nice because it's very clear there's a QR code but how many of you want to do something a little bit with that and make it so that it's not just a QR code I feel that you've said something I was like it's a great idea I still have the QR code but it can be smaller but it doesn't make much of a sign but Connie could you put together an information sign that would include the QR code that's alright because it was a wonderful idea of yours and I don't want to I don't want to take you because it was a great idea but I love that idea it will definitely incorporate the QR code and just I don't know but then when people can see that and they can click on it maybe it's two QR codes one for information about the house because it brings you right to what's cool about QR codes it brings you right to you click on that QR code it brings you right up and then there's a little donate button the original thought process is to give people more information about the grounds but the donate button is easily accessible readily available for that page of beautiful information about the grounds so now how does that donate but that doesn't show very well transfer to a mole that's a good point does it work in the city when a we have an app for donations we have a budget line item that says donations so they can put a credit card in you can put a credit card number in and donate and it can go straight under the donations why don't you let Dylan and I work on that we already did part of the work that would be wonderful because having the opportunity to have that beautiful information page when they click on the QR code but right up nice and easy to be moved when is the donate we have rules about the layout of the web pages let us go fix it put like dollar signs in the corners I don't know I'm going to say I don't agree they get a flashing button flashing dollar signs where's all those sign-up on the blockers yeah there's just so you know there's rules about flashing things on the websites I'm just telling you I don't think she's kidding I don't think she's kidding that was a joke I'm just saying I can't do that so what is it if Conn is going to do the QR code I'm just going to make a sign beautify the signs beautify the signs that are on the outside yes which I got it was a beautiful idea Conn so I was like yeah we should definitely do that you need the QR code okay QR code so that's it and we're moving on to other business and I could want to I have no other business I have something fun to share in other business other business I have something to add to other business quickly my questions I'm going to the questions group and my questions group has been busy collecting and looking at all the documents that they have and for the next meeting I would like to formally put into our archive they have a list of all the stuff Crestor says donated to the Callahan House over the years they went through all their documents and have a listing of all the items that they have donated to for preservation in the Callahan House and they would like to have that acknowledged the other thing that they're busy helping us do is they are also going through and looking for house because they go out 45 years and so they are busy looking at that and that was just a assignment that I wanted to focus on so it costs to have on future agenda as needed business is to just have the acknowledgement of the clusters of items donated I think they should include that in the next month agenda because it's always a good thing to acknowledge donation when will that be ready because that's when it should go on the agenda just randomly the report's ready I'm going to ask that they clean it up a little bit more so that we can just submit it to the board so you can go on the next agenda so I have one little fun to that I'd like to share with you all and I have one more question about what happened to Dr. Jones and Mary Jones' house and it's just this historic search which has been finally enjoyable well here's what I can confirm because the Longmont Ledger in 1908 Friday and here's a little snippet from Friday and Saturday the old Dr. Jones house at the corner of Terry Street and 3rd Avenue was moved to the more west part of Longmont this house was an old landmark having been built in 1872 what's notable about that is that rather than intelligence just demolishing the home they removed it to a sparkle of history that they acknowledged historic landmarks themselves and so again rather than demolishing it they had it moved to the northwest part of Longmont I've spent some time with Eric over the archives not yet but I've checked with the Assessor's Office who normally would know when a property is moved from real property land to another piece of real property in another land because the value of the structure has to be assessed among the land they did not have records that went that far back Eric water records that go that far back and so the good news is and we even have a map of the lots of land and the little structures on the lots where there was the structure so we're going to go take a peek the old water records to see the change in the water used for the lot and so anyone who's interested in enjoying that little check down history let me know you can join me at the museum and we can certainly ask that question it's lovely and he's even excited about it because really that wouldn't make it the oldest structure in Montmartre so if it still exists on that table so it's kind of a cool piece of history I want to share with you it's not no, that is not Callaghan business it's not Callaghan business that is water records on an old property but it is related to the property it's related to Callaghan but it's not board business so that's why it's interesting to know that it's a good number for our special meeting I would like to propose that we decide at the next meeting I'd like to cancel the July and the December board meetings I don't know about that can we call back on that here's why last year when that happened July was canceled we were it was August July or August in August we were canceled but it was literally a month before we had our water in September which I don't know that was a good choice and then December was canceled I don't know why December was canceled because we didn't have an impressive business and we had both the open house and the luncheon so I don't know who made the decision to cancel it I don't remember that I remember us voting to set the day and then we ended up it was on the same day as the stand-in open house we needed that we said yeah it's going to be a long day and then after we had consideration it was going to be a long day let's not do that and then it was a question of Kathy had to check the caterer to find out when the caterer would do the luncheon we did and the reason is because I would have said something at that time I would have said no we have something to talk about the fact that the grid has been awarded and we would have some thank you I remember specifically we decided it was it was too long a day to do it the same day as the open house and then we discussed whether or not we were going to go back to our regular board day so we were just going to have the luncheon and we voted so that's what happened about discussion after the meeting so there wasn't a vote but anyway the bottom line is I would like to just I don't think it was discussed I don't think it's appropriate to just up and cancel things in the future likewise I think we need to I think we need to be more diligent about okay I think Kathy brought up something for the next meeting to discuss yes that's exactly where I'm going then so we'll discuss it at the next board meeting about cancellations of meetings okay and we'll put it on the agenda okay at this point and that was under future so at this point I think we have gone through the whole agenda there's no further discussion at this point I would say it's 11-13 and we need a adjourn we need a motion and a second I said it's 11-13 I move we adjourn oh I'm sorry I think you said it again I'll take this slide good job