 Okay it should be broadcast. We are live and recording. Hello all welcome for joining us, welcome for joining us tonight. We are going to wait a few more minutes to let other people join but we will start around 5.35. Good evening everyone my name is Jen Santos and I'm the deputy director for the city of Santa Rosa parks section and tonight we're going to talk about the playground replacement options for the 5 to 12-year-old playground area at Colkin Creek neighborhood park. Next slide please and just to get you started I want to introduce two people you don't see here tonight but they're helping in the background. Our host for the meeting Tim Bernard and Emily Ander will be helping facilitate slide movement as well as the question and answer and polling. They'll be helping in the background. It takes three of us to run these meetings right now as we're learning and I've got a few and a little bit of information to read for you on how to participate in the meeting. So panelists and presenters please silence your cell phones and keep your microphones muted if not speaking. Members of the public joining this meeting will have their webcams and microphones muted. If you're phoning in to join the meeting and you choose to speak up during the public comment portion of the agenda for privacy concerns the host will rename you to caller and only show the last four digits of your phone number. Additionally the city of Santa Rosa is committed to providing a safe and inclusive environment free from disruption and will not tolerate hateful speech or actions. Everyone is expected to participate respectfully or if necessary the meeting will end immediately and I wanted to let you know we do have a question and answer period coming up so if you have any questions at that point we'll be taking them at that time. Right now I'll turn it over to our host, host Bernard to explain how we will facilitate questions and answers and public comments. Yes at the end of the presentation the facilitator will open the floor for questions and answers and public comments. The host will lower all hands until the public comment item is open. Once the facilitator has called the public comment facilitator will ask the public to raise their hand if they wish to speak. Those joining by phone may dial star nine to raise your hand. The host will then call on those who have raised their hands. The host will unmute your microphone for your comment and then will mute you once you are finished speaking. The facilitator host or co-host will respond to questions to each question and if follow-up questions are generated you'll need to raise your hand again. Thank you. Thank you host Bernard and I would like to get us started. We'll obviously be asking you some of your opinions about the equipment and taking question and answer later but to get us started I want to show you a map of the city of Santa Rosa with the yellow lines on there being highway 101 running north to south and highway 12 east to west and the green items on this map are all the parks in the city and the park that we're going to be talking about today of course is Colvin Creek park and it's nearby where the star is located in the southeast quadrant of the city. The city has divided up its parks by quadrant and so that's why we want to show you this tonight as well as take a look at this we will be asking you a question about which quadrant you live in later so this might be helpful for you if you haven't thought about it that way so we've got northwest which is west of 101 and north of highway 12 and then northeast which is east of highway 101 and north of highway 12 southeast which is east of highway 12 and south of highway east of highway 101 excuse me and south of highway 12 and then southwest which is on the west side of 101 and just south of highway 12 so just for your reference there next slide please thank you so we want to zoom in a little bit tighter onto the park and you can see the park itself that we're talking about is highlighted in yellow Colvin Creek park the shopping areas to the left on the screen there are the target Costco best buys in that area as well just for familiar as well as Petaluma Hill Road on the right Colvin Creek is a neighborhood park which means that we do not anticipate too many people driving to the park we do anticipate more people from the neighborhood area within a half mile to visit this park which means that some folks do have to drive to get there but the point is that it's a smaller park the typical things you would see in this park are what you have here we've got a two to five-year-old playground as well as a five to 12-year-old playground picnic areas a half basketball court we also have a multi-use trail that runs along the Kiwana Springs Creek on the side of the park there this is pretty much what you would see at a lot of community parks this has a lot of standard options in it and that kind of gives you the idea of of the type of park compared to something like a community park which would be a much larger park more like 20 acres our park is about two 2.6 acres so we just want to explain that to you so you have some general idea of the size when you were looking at the type of parks out there next slide please and one of the reasons we're here tonight to ask you about our playground replacement options is this is the playground we need to replace it's the five to 12-year-old playground and several years ago it was damaged by a vehicle and the manufacturer no longer is manufacturing replacement equipment for this type of playground and playgrounds are proprietary in that the pieces from one playground don't usually fit to the pieces of another manufacturer's playground so it makes it difficult for us to try to fix that one portion of the playground unfortunately which is leading us to need to replace the entire playground we we know that there right now is there are slides climbing features there's also two double swings there that are really popular we understand so generally this is the reason why we are replacing this because we can't we can't have something that is to our safety needs to fit right into that playground so we need to replace the entire thing next slide and just a little bit of background for you about the park it was dedicated like a lot of parks are by a residential developer as part of the summer hill development to the city in 1997 the area is 2.6 acres and the play equipment is generally original from the original construction of the park and in December of 1998 the park named change from summer hill to cogan creek park from the board of community services next slide please and many of our parks have something called a master plan this is a plan that's approved by council for the type of amenities that are allowed in a park and so we wanted to just share this with you so you can see this park does have a master plan which is fantastic so we can skip that step and roll right into replacement of the playground without having to stop and produce a master plan so next next slide please so just to go through a little bit of the process from now until you get a new playground so we do have funding secured through the park development impact fees that are collected in the southwest zone so that quadrant the southwest quadrant when new developers come in for residential developments they have options to either provide a park in the area or provide funding in lieu of a park so that the city can in the future improve on local parks or acquire new land for parks what's new for us in this city a little bit new for us is using a cooperative purchase process to buy not only the equipment itself but the design of the equipment as well as permits and things like that the replacement of the playground and the removal of the old playground equipment through a cooperative purchase agreement and that agreement is a way for us to move quickly through a process to getting a new playground the all right sorry it was just pointed out to me that this says southwest and actually the funding does come from southeast I apologize for having to back up there so I wanted to let you know so the cooperative purchase agreement is a type of agreement where you have all three of those options so we're going to do the design the actual purchase of the playground equipment and the installation all in one process helping us reduce the amount of time that it takes to get a new playground it does mean that we have to focus on one manufacturer that meets the requirements to use that purchase agreement and it does guarantee us the lowest price in the state for that particular type of equipment it's a really nice way for us to move forward with replacement of a playground equipment when we do not have to expand the size of the of the area at all which is which is a really great way for us to move forward with this sometimes if we were going to take this through a whole master planning process as well as expanding the playground that can take about three years so we're hoping that this process about a six to nine month process to get to the playground replaced the cooperative purchase agreement will be with a local recreation equipment distributor that provides playground equipment that meets the standards for the state of california and is also durable enough to be used in a public setting like this so it's a really fantastic organization locally that we're going to be using a cooperative purchase to buy the equipment from and our part of the process is to do what we're doing tonight collect feedback from you we have some options and we really need your help to help us narrow down our selection process next slide please so we're going to go ahead and take a neighborhood survey now this is just a simple survey about you know where do you live how did you hear about the survey hopefully this will help those of us using our devices our electronic devices get familiar with participating in a survey online and so i'm going to turn it over to our host to describe how you can participate in the survey yes all poll questions are single or multiple choice you must answer all questions in order to submit your responses the submit button is at the very bottom of the poll you may need to scroll to the bottom of your screen to find it if you are completing a poll on your smartphone you must answer the first question before you may answer the second question etc if you're participating in the meeting via landline you will not be able to participate in the poll at this time however the poll will be will be available via the site city website until january 5th following the meeting please check srcity.org backslash 2448 backslash park hyphen projects to complete the survey once everyone has completed the poll and has been closed the results will appear immediately and the facilitator will walk you through the results thank you host bernard so let's go ahead and take the poll and i'm going to walk you through it as well so number one where in the city of santa rosa do you live we're just looking for what quadrant you live in this helps us understand where we're receiving feedback from how did you hear about this meeting you can tell us if you heard from multiple choice options there and then how often how frequently do you visit colgan creek neighborhood park and we're also curious about how you might get to colgan creek neighborhood park is it mostly walking or never going oh it looks like we're good we have everybody's feedback so there you can see the results now so we've got everybody from the southeast quadrant which is where the park is that's fantastic folks have heard about it through postcards and word of mouth and social media and we've got a lot of people visiting the park 33 daily and a lot of folks walk and drive to the park and it looks like less than five minutes is how long it takes most people to get to the park so i'll check in with our hosts uh did everybody get a chance to participate we have ten of six of ten okay thank you so much let's go ahead and end that poll and hopefully that gives you a good idea of of how to participate in the polling and let's go ahead and start the go into the rest of the presentation so the next slide please so um as i mentioned before one of the things we're doing is using a cooperative purchase which uh which requires us to choose a manufacturer and from that manufacturer we have some options from there to choose from and so two options have come forward to us as options that are really great to fit in the existing space require with all of the current codes relating to playground equipment and also provide something fun and new as well as something very similar to what was there in some of the options here so we just wanted to make sure it was really clear that we're providing you with two types of options these might not be the final options but we hope your feedback today will give us some information on which direction we should go so we have the net play structure that's the title for that type of equipment for that playground the reason it's titled that there's a lot of net climbing systems as part of it there's two traditional swings which are very similar to what's at the park right now there's also a what's called a crab trap climber it's a big climbing structure you'll see a picture of it soon and also a spinner the hedgera play structure is the second option or first or a or b or c however you want to but it's the other option we have this the thing about this system is brand new for 2020 so it's really exciting and it's a hexagonal shaped type of design and it has slides and swings and balancing very similar to what's there now just a different style it also has instead of the traditional swings it has an option for what's called an oodle swing which is like a tire swing a group swing and it also has a sphere for moving and a gyro spinner so we're going to go into our next slide and look at the net plex option first we have three slides for you pictures of that and we'll go through it and then we'll go through the hedgera and then we'll ask you some questions about it from there so next slide please so again this is just one of two options and we've got three images coming up for you next slide so this is an image of the net plex option and if you take a look at it you can see why there's a lot of net climbing features on there we also have a slide with a little curve to it um and we have another slide on the other side you can get a glimpse of the swings to the left of this photo the nice thing about this net climber too is it also has a shade structure that's built in as part of the as part of the equipment there are balancing beams that come off of this equipment and connect to other parts of it and in the back you see the crab trap climber which it's called it's it's a huge climbing structure which is really fun with lots of tunnels in it and different types of climbing and then you've got our spinner off to the right so let's go to the next slide and we'll show you the same equipment so again this is the same equipment we just switched to the other side of the playground so you can get the other view of it so again right in the front central is that big climber feature which is really fun it's got some balancing parts to it as well as some tunnels and different you can climb all the way over it and there's a traditional type of ladder slide to get up to a walkway that goes through it it's it's a really fun feature and then you can see the net plex in the back with the climber and the two slides and and behind that you can see behind the crab timer is the is the spinner so this is just another way of looking at the same feature let's go to the next slide and again this is the this is the same same equipment the net plex option and just a different way of looking at it sometimes it's hard and you really got to get in there and look and see what's going on because there is so much going on on these playgrounds what we try to focus on is keeping keeping children active when they're on this they're always moving there's not a lot of platforms to stand around on we really want to keep them moving right on to the next thing and really get their muscles working out and and and bring their core bring their core up and get very active on these playgrounds and these new playgrounds do allow for that but you'll see very similar things to the playgrounds that's there like the slides and the climber features and the balancing features and there are the two traditional swings in this playground and these playgrounds if you've ever been to a newer playground it looks like everything's very far apart from each other and the reason that we do that is there's something called a fall zone there's a imaginary line around each equipment piece that's independent of each other and those lines really cannot intersect in order to keep kids safe from falling and hitting another play feature so that's what it's designed to do to allow the extra bit of of safety because we definitely don't want to have we want to have kids having fun on these play equipment so hopefully that gives you a pretty good idea of what the netplex option looks like the features in this can be traded traded out so the slides can be changed to some other type of slide the colors can be modified slightly if we don't like the little spinny thing we can change that out so there's there's a little bit more flexibility with this netplex option next slide please and so we're going to look at the hedgerow option again and again we have three slides for this option next slide please so here you can see what i'm talking about this is brand new a brand new style of equipment just out in 2020 spring of 2020 is when it came out and it's got that hexagon type of shape to it it's a really fun type of structure and in here what you have is the structure itself the piece itself which has lots of climbing and balancing features it's got a slide and a non-traditional slide where there's two bars where kids can slide slide and climb up it there's also some monkey bars if you call it or swinging back and forth which in the industry we call brachiating but that's where you're hanging on and you're swinging your body side to side and we also have the global motion sphere so maybe the newest version of what you might call a merry-go-round in the past and it does the whole entire thing spins and it's really there really anytime you see these in the parks are very popular we also have on this one a little different option to consider that is the it's called the oodle swing but it's it's generally very similar to a tire swing where several several children can fit on it at one time or parents and kids it's it's a really fun option to consider and we also could put in traditional swings here two swings here as well if this wasn't desired next slide please so here is again the same equipment just a different view because again you always can't see everything from every option so we have the structure itself which has a lot of climbing option balancing options and sliding options and in the very back there's a little tiny spinner for one or two people to spin on those are really fun individual play by itself and then we have the the sphere global sphere motion play equipment and then also the oodle swing which you can see in this picture they're showing several several kids on this which is fun these are a fun type of equipment to include and again if this isn't something we could place two two swing sets in there are two swings in there if we needed to which is what we have at the park in this play area right now next slide please and so again this is the same equipment just a different view so you can see a little bit closer and this is the head draw option and the difference with this is that absolutely nothing on this play structure can be modified not even the color it comes as a package which is nice and the playground manufacturer can have it ready quickly whereas if we change a bunch of components and things it does take a little bit longer to put that together so you can see the global sphere you can see there is somebody pushing it it does spin and the little tiny spinner in the back the only thing that's out of this image is the group group swing the oodle swing so hopefully that gives you enough time to look at those next slide please so we're going to go into a question and answer portion after this slide because I'm sure there's probably lots of questions about this equipment and we wanted to show that one of the both of the play structures together so you've got the net flex play structure as one option and the hedra play structure as another option and both of them offer very similar activities for children to do the net flex play structure offers more climbing opportunities than the hedra and the hedra has a little bit more of the balancing options as well as the larger spinner component so I'm going to go ahead and go to the next slide and I'm going to turn it back over to the host to describe how we how we are going to facilitate the question and answer portion of the presentation yes I have lowered all hands please raise your hand if you wish to speak those joining by phone my dial star nine to raise your hand host andrew will then call on those who have raised their hands the host will unmute your microphone for you for your comments and then we'll mute you once you have finished speaking the facilitator host or co-host will respond to each question or comment as it is raised you will need to raise your hand again if a follow-up question is generated based on the response received okay are there any question and questions out there that I can answer for you there are two questions we have two speakers first will be lane and tim and second will be john lane and tim I've enabled your speaking permissions please unmute your microphone I will lower your hand and you will have well we have a courtesy timer which will give you three minutes to speak okay can you hear me I can and can you see the timer I can hopefully I won't use all that I was just wondering when you replace the place structure will you also be taking out the existing sand and putting in a more rubberized surface thanks for that question we will be removing the sand and replacing it with what's called fiber it's an engineered wood type of wood chip that's engineered to attenuate falls so that if somebody falls there's there's a bounce effect to it so it's safer than sand sands not compliant in the state of california anywhere I don't think it is compliant in the nation but we will be removing the sand the rubberized surfacing is is typically not a choice we make because of its it's not very sustainable it doesn't last very long it needs tons and tons of maintenance and so we do look towards the wood chips the wood chip option as as a surfacing and there'll be a ramp into the wood chip area to allow for folks that need it for ADA for ADA access to the to the play equipment hope that hope that helps answer the question the next public comment comes from John John I will lower your hand and you'll have three minutes to speak please unmute your microphone and can you see the timer yes okay your time begins now yes a couple of comments I just wanted to note that the park is frequently graffitied current park and so it's good or important to have less surfaces that are prone to tagging or graffiti I guess there's gang activity in the area so seemed like the second option was had a lot of surfaces that could be prone to that and second comment was the sun shades on on the first structure and how durable are those I know that my canopy lasts maybe two years in my backyard before it deteriorates and wasn't that looked like a fabric and so I was wondering how durable that would be is it going to last 20 years or need to be replaced and my preference is the first one it looks like it has better options and we do have a kid in our neighborhood who uses the swings every day and and almost all day so he's on there for hours every day I notice and and really likes the current traditional swings and so it would be for that reason I recommend keeping the traditional swing option and and so that's that's most my oh the other comment I didn't see it in any of the designs but I just wanted to make sure there was no plans to install a bathroom or part of a party or anything like that because we don't want to attract homeless people to camp in the park which is a current problem and we two or three times a week we have people trying to camp in there so we don't want to add things that would make that more accessible I suppose and more attractive and other than that I think there's a couple of great options so thanks for doing this and so our brothers for number one that's it thank you John thank you and I I hope you can stay on because we would really like you to participate in the poll and tell us that information in the poll so we can collect it as data and I appreciate the information about graffiti in the area and for the for the shade the shade sales that are on part of the equipment are extremely durable they won't need to be changed for 10 to 20 years depending especially when you pick up when we choose a lighter tan type of color it's very very durable I'm forgetting exactly what the manufacturer told me about it but we have used this sage shale in the city quite frequently and it rarely needs to be replaced unless there is some sort of vandalism or something to it but otherwise really durable and a very sustainable option for for shade and then we do not have any plans to include any restrooms in this park so hopefully that answers your questions for that is there are there any other I'll turn it back to the host to see if there's any other questions yes there's one more public comment our hand raised again from Lane and Tim I'm going to unmute your microphone and you may and I'll lower your hand and you may begin your comments now okay hi one follow-up on the rubberized I've seen the rubberized surfacing go in on other parks in the city I think Bayer Park had a rubberized surface so I was just wondering if that was up to debate or open for future discussion and then also we have a couple young children and they their preference would be a number one so we'll stay on and do the survey at the end so you can record that information and also the existing path behind the park is really in terrible shape I was wondering if there's any plans to reconstruct the repair or patch or do anything with that because a lot yeah a lot of our a lot of people walk on that route and it's really terrible it's a liability for the city I think at this point also you had mentioned six to nine months is that to completion or is that to the beginning of construction and then that starts from there and then I was just wondering if you could share a little more information about maybe the designer and the supplier that you're working with and I think that's it okay great thank you so much and with regard to the rubberized surfacing Bayer Park was one of the last parks that that type of surfacing was installed in and almost the moment it went in it was vandalized and we are constantly out there fixing that rubberized surfacing it is it is a lot of maintenance for us and so we we try to move away from that to something that is more sustainable for us and ultimately safer because when when the rubberized surfacing is vandalized it becomes really dangerous a tripping hazard so we do really try not to look at that for especially for such a large playground surface and outside they do they do just attract an enormous amount of vandalism so hopefully that answers that so we really do we are going to look at the wood chips going forward the existing path information I greatly appreciate that I know that path has had trouble in the past with especially along the edges so I'll definitely pass this information on to our park maintenance team to to alert them that it's getting worse again I know that that trail has been has been a lot of maintenance over the years and I am not aware of anything to to replace the trail surfacing at this point but I will be checking back I'll check back in with our park maintenance staff and and let them know that it's in pretty bad shape so I appreciate that and the six to nine months is to have a brand new play equipment installed so it's it's the entire park process to to get it from the moment you say what you like to actually having the ability to play on it is six to nine months that's of course barring anything anything unknown that we might not be aware of but otherwise that's the plan which is it seems it might seem like a long time but actually it's a really quick process in the scheme of things for allowing us to quickly move and replace and replace that so hopefully that answers that that question and of course we'll mention this again at the end of the presentation but as staff are always available to have longer conversations or if you'd like to have a more detailed conversation too about anything we can certainly have that all of our contact information will be at the end of this presentation so if you feel like you need to continue the conversation or have another question that comes up after this presentation certainly we are available here to help with with answering those and providing information and I will look back to our hosts now to to see if we have any additional questions or if we're ready to move on into our selections are there any additional public comments currently I do not see any more raised hands I'll give you a moment I don't see any raised hands so I think we can move on okay great thank you so much let's go ahead and move on and we do have our next survey for you and at the next survey when it comes up we will be asking you what your preferences are there you go and so we asked you the first question is what type of swing do you prefer so for either option you can have either type of swing and then this is just great information for us to know which playground features are important to you it's really great for us to hear what's important for you all and I think most of them are self-explanatory brachyating is the hand-over-hand typically called monkey bar type of action and which playground design do you prefer we give you the options there as well as if none of those worked for you we have that option as well or if you like both of them and so I really appreciate your time especially on the multiple choice these are things we like to see these these six types of features on a playground are in the industry what we talk about as far as what what children like to use when they're on a playground and so it's kind of fun for us to know as we roll into this what's important we have four of ten attendees responses okay great thank you let's see okay let's go ahead and take a look at the results then can we give just one more minute on the left on poll we had six so I'm hoping we'll get we now have five of ten I'm hoping we'll get one more one more response okay great thanks so much okay we're holding steady at five so I think that we can move on okay thank you host ander okay so there are our results for for the type of preferences so traditional swings are the preference there at 80 percent and I appreciate the questions for number two it looks like sliding is 100 preferred with a fall behind by swinging and climbing and on the question about which playground do you prefer the net climbing structure is the preference 100 so that that is very helpful for us thanks so much for taking the time to take this survey we just have a few follow-up slides to to let you know what we're doing next and how you can keep the conversation going so I'm going to turn it back over to our host to get us started with the the rest of the presentation again and just want to say thank you again for participating to and sticking with us we are all learning this new technology so I appreciate the your patience as we as we navigate how to do this new technology if you've ever been to a city council meeting they make it look really easy but there is quite a bit going on in the background to make this happen so for our next steps we will as we mentioned earlier have an online survey so if you felt like you had other comments that you wanted to make to us about the playground equipment or anything like that or any additional questions the survey online allows you to type in information so if you felt like you couldn't give us the feedback in writing that you would like that available that option is available you can also notify your neighbors if they weren't able to attend tonight that is near the holidays that they can go online that will be available until January 5th when we will collect all the feedback from the from the neighbors and the final selection of the of the playground equipment will be posted online on our website and if you go to the recreation and parks city website there's a selection for park projects and that's where the information will will be posted as well as again the surveys there if anybody wants to take it and just a reminder that that playground equipment does include the design that permits the demolition of the existing and installation of the new of the new equipment so next slide please and you heard from him tonight Tim Bernardo is one of our hosts for tonight's meeting but he's also the project manager for this in the city and so his contact information is there if you'd like to continue the conversation or have anything else that you'd like to bring to our attention certainly we're here to continue that conversation and we also have the srcity.org website listed there if you'd like to jot that down and then other than that we'll roll into the next slide and I just want to thank you all very very much I know this is close to the holidays and virtual meetings are kind of tough because we don't get to meet in person but I truly appreciate your time to be here and your dedication to your neighborhood park and improving it we are looking forward to the results and hopefully we'll get you your new playground equipment soon thank you very much